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HomeMy WebLinkAbout08.24.2021 Meeting PacketAgenda Human Rights and Relations Commission City Of Edina, Minnesota Virtual Meeting This meeting will be held electronically using Webex software. The meeting will be streamed live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting via telephone by calling 1-415-655-0001, access code 177 966 6310 Tuesday, August 24, 2021 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Human Rights & Relations Commission July 27 2021 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2021 Human Rights & Relations Commission Work Plan B.2022 Human Rights & Relations Commission Work Plan Proposal C.Boards and Commissions Member Update VII.Chair And Member Comments VIII.Sta. Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli3cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: August 24, 2021 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: From:Risi Karim, City Management Fellow Item Activity: Subject:Minutes: Human Rights & Relations Commission July 27 2021 CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the minutes from the July 27th HRRC meeting INTRODUCTION: ATTACHMENTS: Description 7.27.21 HRRC Minutes Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City of Edina, Minnesota Human Rights & Relations Commission Virtual Meeting, WebEx, July 27, 2021, 7 p.m. I. Call To Order Chair Epstein shared information for virtual meeting guidelines for Commissioners and those watching or listening in to the meeting. Chair Epstein called the meeting to order at 7:02 p.m. II. Roll Call Answering Roll Call In-Person: Chair Epstein and Commissioner Bennett; Student Commissioner Lichtenberger and Mirza Answering Roll Call via WebEx: Commissioners Edwards, Felton, Ismail, Stringer Moore, Segall, and Guadarrama Staff Present: Heidi Lee, Race & Equity Coordinator and Risi Karim, City Management Fellow Absent: Commissioner Ross and Student Commissioner Borene III. Approval of Meeting Agenda Motion by Commissioner Bennett to approve the July 27, 2021 meeting agenda, seconded by Commissioner Stringer Moore. Roll call vote. Motion carried. IV. Approval of Meeting Minutes Commissioners indicated the following changes to the draft minutes: • Under Section V. Initiative #4 line 2, change “assisted” to “assist” • Change last bulletin of 2022 Work Plan Development section from “2021” work plan development to “2022” Work Plan • Under Chair and Community comment: o Line one, add an “s” to activist and change “that” to “who." o Line two, change “voter rights” to “voting rights.” o Line three, change “voter rights” to “voting rights.” Motion by Commissioner Bennett to approve the June 22, 2021 meeting minutes, seconded by Commissioner Segall. Roll call vote. Motion carried. Community Comment V. Reports/Recommendations Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. A. Human Rights & Relations Commission 2021 Work Plan • The Commission discussed the Work Plan with the following updates: o Initiative #1 – Days of Remembrance Commissioner Stringer Moore shared the following updates with the Commission: - Days of Remembrance will be held on July 29th at 7pm in Edina City Hall - Commissioners are asked to attend the event in person if available, but the event can also be viewed virtually on multiple platforms. - Student Commissioners will serve as the MCs of the event. - Mayor Hovland has been confirmed to attend the event and will give opening remarks. - If Commissioners are available the subcommittee would appreciate assistance with set up beginning at 5:30pm. o Initiative #2 – Tom Oye Award No update o Initiative #3 – Sharing Values Sharing Community Event Commissioner Felton shared the following updates with the Commission: - Commissioner Stringer Moore will serve as the MC of the event - The subcommittee has begun the process of recruiting and confirming speakers for the event - Staff will look into hybrid options for speakers to be able to present from home - Commissioners Segall and Bennett will be in charge of solidifying the line up of presenters Staff Liaison Lee confirms that staff will be able to share marketing materials to media outlets such as the Sun Current. o Initiative #4 – Race, Justice, and Policing Community Awareness Plan & Implementation Commissioner Felton shared the following updates with the Commission: - The Community Conversations: Race, Justice and Policing event will be held Sunday, October 17,2021, from 3:00pm-5:00pm in the City Council Chambers at City Hall. - Student Commissioner Mirza will be in charge of organizing the open mic section of the event. Staff Liaison Lee shares that Sergeant Nate Mendel of the Edina Police Department will be available to assist the subcommittee with the planning of the event. o Initiative #5 – Bias Offense Review No update o Initiative #6 – Review and comment on a plan developed by P&R and R&E staff - Staff Liaison Lee shares the tentative timeline to have material available to the Commission for review & comment by the end of quarter 4. B. 2022 Work Plan Development • The Commission discussed the 2022 Work Plan and what would be completed, continued, or added from this year’s Work Plan. - Commissioner Segall expresses her preference for initiatives the Commission moves forward with, which includes the growing concern over Ageism in Edina. - Student Commissioner Mirza expresses his preference for initiatives the Commission moves forward with, which includes recognizing Native American Heritage - Student Commissioner Lichtenberger shares her support for engaging in an initiative that encompasses training to educate the community about felon rights. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. - Commissioner Bennett shares her support for incorporating mental health education and awareness into the Race, Justice, and Policing event. Commissioner Bennett also poses a question to the Commission about how tackling the topic of felon right looks on a local scale. - Commissioner Guadarrama ask the Commission if there is data to support the impact prior initiatives have had on the community to gage which initiatives have had the biggest impact and should stay, opposed to other initiatives that have not made as big of an impact. - Staff Liaison Lee shares the 2022 Work Plan timeline with the Commission, she also request Commissioners send her their preferences of initiatives via email. VI. Chair and Member Comments Received VII. Staff Comments Received VIII. Adjournment Motion by Commissioner Segall to adjourn the meeting, seconded by Commissioner Guadarrama . Roll call vote. Motion carried. Meeting adjourned at 8:25 p.m. Date: August 24, 2021 Agenda Item #: VI.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2021 Human Rights & Relations Commission Work Plan Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: The Commission will discuss initiative updates for the 2021 workplan. INTRODUCTION: ATTACHMENTS: Description 2021 Work Plan Approved by Council December 1, 2020 Commission: Human Rights and Relations Commission 2021 Annual Work Plan Proposal Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate Days of Remembrance Recognition Deliverable Event and/or Action Leads Stringer Moore, Edwards, Epstein, Ross, Mirza, and Lichtenberg Target Completion Date April 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications 1.26.2021: Subcommittee will check if scheduled speaker from 2020 is available for event. 2.23.2020: Speaker has been confirmed for event. 4.27.2021: Meeting will be scheduled for subcommittee. 6.16.2021: Guest speaker and emcees, location, date/time and staff support have been confirmed. Poster redesign, day-of-event coordination, press/marketing pending completion. Event on 7/29/2021 at 7-830pm at City Council Chambers + hybrid event. 7.22.2021: Event will take place on 7.29.2021. Posters, press release, day of coordination set up, speaker picture taken. 7.29.2021: 408 views on Facebook, 13 views on YouTube, 30 people in-person. COMPLETED Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Tom Oye Award: Coordinate and select one recipient for the 2021 Tom Oye Award. Deliverable Planning and awarding of Tom Oye Award Leads Edwards, Mirza Target Completion Date December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, and Communications 6.16.2021: Staff Liaison will send information/timeline to subcommittee in July to start planning and coordination. 7.22.2021: Staff will send information to subcommittee by July 30. 8.19.2021: Application and Tom Oye documents sent to subcommittee for review and edits. Approved by Council December 1, 2020 Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate 2021 “Sharing Values, Sharing Communities” event focused on Race, Justice, and Policing tied to initiative #4. Deliverable Event and/or Action Leads Felton, Bennett, Segall Target Completion Date October 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications 4.6.2021: Subcommittee will plan on meeting with addition of commissioners to work plan item. 4.27.2021: Subcommittee provided update to HRRC and asked for feedback from Commission. Subcommittee will meet again to update based on feedback. 6.16.2021: Subcommittee will provide event proposal on 6.22.2021 to HRRC for approval. 7.22.2021: HRRC approved subcommittee proposal on 6.22.2021 and working on marketing and communications plan with staff. Event will be at City Hall on October 17 from 3-5pm. City Hall has been reserved and staff support for event has been requested. Initiative # 4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Complete community conversations about Race, Justice and Policing that began in 2020. Deliverable Create and implement ways for community members to engage about race, justice and policing. Leads Felton, Mirza, Bennett, Segall, Ismail Target Completion Date: December 2021 Budget Required: Funds are available Staff Support Required: Staff Liaison, Staff Support, Communications and Technology 4.6.2021: Subcommittee will plan on meeting with addition of commissioners to work plan item. 4.27.2021: Subcommittee provided update to HRRC and asked for feedback from Commission. Subcommittee will meet again to update based on feedback. 6.16.2021: Subcommittee will provide event proposal on 6.22.2021 to HRRC for approval. 7.22.2021: HRRC approved subcommittee proposal on 6.22.2021 and working on marketing and communications plan with staff. Event will be at City Hall on September 12 from 3-5pm. The event title is “Stop the Hate”. City Hall has been reserved and staff support for event has been requested. Subcommittee has invited panelists to event. 8.19.2021: Promotions have been setup such as promotional videos, advertisements, and posters. Panelists are confirmed. Approved by Council December 1, 2020 Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Bias Offense & Incident Response Plan Review and meet with police department representative quarterly for updates. Deliverable Review of response plan and report back to the commission. Consider changes, if any, in 2022. Leads Ross, Epstein, Edwards and Guadarrama Target Completion Date December 2021 Budget Required: Funds are available. Staff Support Required: Staff Liaison, Staff Support, and Communications 1.26.2021: Police Chief will attend HRRC meeting the month after each quarter. The Police Chief will provide an update of Q1-2021 at the April 27, 2021 HRRC. For Q2- 2021, he will attend the July 27, 2021 meeting, for Q3-2021, the October 26, 2021 meeting and for Q4-2021, attend January 2022 meeting. 4.27.2021: Police Chief attended the HRRC meeting. Provided Q1-2021 update and process of how bias events are received, investigated, and notification. 7.21.2021: No bias events for Q2-2021 have been reported to Edina Police Department. 8.19.2021: Staff Liaison will reach out to new police chief to invite to meet with HRRC and provide update with any bias events. Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and comment on staff proposed plan to identify barriers for participation and reach communities of color through different modes and feedback. Deliverable Review and comment on plan Leads Stringer Moore, Edwards, and Felton Target Completion Date December 2021 Budget Required: No budget required Staff Support Required: Staff Liaison and Staff Support 1.26.2021: Staff Liaison will meet with P&R Director define plan to identify barriers for participation and reach communities of color. 4.27.2021: Staff is still researching and creating plans. 5.25.2021: Staff met with other municipality to get scope of their plan and feedback methods. 7.21.2021: Staff working on plan. Planning to have plan for review and comment by end of Q3 or first month in Q4. Date: August 24, 2021 Agenda Item #: VI.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2022 Human Rights & Relations Commission Work Plan Proposal Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Finalize initiatives for 2022 INTRODUCTION: The Commission needs to start developing their 2021 Work Plan. The Commission should discuss any items for the upcoming Work P lan, including items that are annual events, items that carry over and new items. ATTACHMENTS: Description 2022 Work Plan Devlopment Template Updated 2021.06.08 Commission: Human Rights and Relations Commission 2022 Annual Work Plan Proposal Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Coordinate Sharing Values, Sharing Communities event which focuses on Race, Justice, Policing and Mental Health Support Deliverable Leads Target Completion Date Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: What are the relationships with the community and police department? City Manager Comments: Combined with Sharing Values Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Researching City facility naming policy (name from developers and officials – the untold stories of communities through DEI Lens) and fundraising policy and donation policy approved through DEI lens. ** Deliverable Leads Target Completion Date Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: Combined with Sharing Values City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Template Updated 2021.06.08 Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Partner with Arts & Culture Commission and external community partners to host a Juneteenth event in Edina Deliverable Leads Target Completion Date June 2022 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: Parking Lot City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Initiative Title Coordinate Days of Remembrance Recognition Deliverable Event and/or Action Leads Target Completion Date April/May 2022 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Stand Alone Progress Q1: Progress Q2: Progress Q3: Progress Q4: Template Updated 2021.06.08 Initiative # Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Initiative Title Tom Oye Award: Coordinate and select one recipient for the 2021 Tom Oye Award. Deliverable Planning and awarding of Tom Oye Award Leads Target Completion Date December 2022 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Bias Offense & Incident Response Plan Review and meet with police department representative quarterly for updates. Deliverable Leads Target Completion Date December 2021 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Template Updated 2021.06.08 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) - Ageism: helping community understand, how to mitigate it, educate and assess - Felony Rights and Education: Public education, voting rights access Date: August 24, 2021 Agenda Item #: VI.C. To:Human Rights and Relations Commission Item Type: From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:Boards and Commissions Member Update CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Staff Liaison Lee will provide an update to the Commission regarding new procedures for Boards & Commission due to the city's Covid policy & procedures.