HomeMy WebLinkAbout08.24.2021 Meeting PacketAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Virtual Meeting
This meeting will be held electronically using Webex software. The meeting will be streamed
live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting
via telephone by calling 1-415-655-0001, access code 177 966 6310
Tuesday, August 24, 2021
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission July 27 2021
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.2021 Human Rights & Relations Commission Work Plan
B.2022 Human Rights & Relations Commission Work Plan
Proposal
C.Boards and Commissions Member Update
VII.Chair And Member Comments
VIII.Sta. Comments
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli3cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: August 24, 2021 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
From:Risi Karim, City Management Fellow
Item Activity:
Subject:Minutes: Human Rights & Relations Commission July
27 2021
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the minutes from the July 27th HRRC meeting
INTRODUCTION:
ATTACHMENTS:
Description
7.27.21 HRRC Minutes
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Virtual Meeting, WebEx,
July 27, 2021, 7 p.m.
I. Call To Order
Chair Epstein shared information for virtual meeting guidelines for Commissioners and those watching or
listening in to the meeting.
Chair Epstein called the meeting to order at 7:02 p.m.
II. Roll Call
Answering Roll Call In-Person: Chair Epstein and Commissioner Bennett; Student Commissioner
Lichtenberger and Mirza
Answering Roll Call via WebEx: Commissioners Edwards, Felton, Ismail, Stringer Moore, Segall, and
Guadarrama
Staff Present: Heidi Lee, Race & Equity Coordinator and Risi Karim, City Management Fellow
Absent: Commissioner Ross and Student Commissioner Borene
III. Approval of Meeting Agenda
Motion by Commissioner Bennett to approve the July 27, 2021 meeting agenda, seconded by
Commissioner Stringer Moore. Roll call vote. Motion carried.
IV. Approval of Meeting Minutes
Commissioners indicated the following changes to the draft minutes:
• Under Section V. Initiative #4 line 2, change “assisted” to “assist”
• Change last bulletin of 2022 Work Plan Development section from “2021” work plan
development to “2022” Work Plan
• Under Chair and Community comment:
o Line one, add an “s” to activist and change “that” to “who."
o Line two, change “voter rights” to “voting rights.”
o Line three, change “voter rights” to “voting rights.”
Motion by Commissioner Bennett to approve the June 22, 2021 meeting minutes, seconded
by Commissioner Segall. Roll call vote. Motion carried.
Community Comment
V. Reports/Recommendations
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
A. Human Rights & Relations Commission 2021 Work Plan
• The Commission discussed the Work Plan with the following updates:
o Initiative #1 – Days of Remembrance
Commissioner Stringer Moore shared the following updates with the Commission:
- Days of Remembrance will be held on July 29th at 7pm in Edina City Hall
- Commissioners are asked to attend the event in person if available, but the event can also be viewed
virtually on multiple platforms.
- Student Commissioners will serve as the MCs of the event.
- Mayor Hovland has been confirmed to attend the event and will give opening remarks.
- If Commissioners are available the subcommittee would appreciate assistance with set up beginning at
5:30pm.
o Initiative #2 – Tom Oye Award
No update o Initiative #3 – Sharing Values Sharing Community Event
Commissioner Felton shared the following updates with the Commission:
- Commissioner Stringer Moore will serve as the MC of the event
- The subcommittee has begun the process of recruiting and confirming speakers for the event
- Staff will look into hybrid options for speakers to be able to present from home
- Commissioners Segall and Bennett will be in charge of solidifying the line up of presenters
Staff Liaison Lee confirms that staff will be able to share marketing materials to media outlets such as the Sun
Current.
o Initiative #4 – Race, Justice, and Policing Community Awareness Plan & Implementation
Commissioner Felton shared the following updates with the Commission:
- The Community Conversations: Race, Justice and Policing event will be held Sunday, October
17,2021, from 3:00pm-5:00pm in the City Council Chambers at City Hall.
- Student Commissioner Mirza will be in charge of organizing the open mic section of the event.
Staff Liaison Lee shares that Sergeant Nate Mendel of the Edina Police Department will be available to
assist the subcommittee with the planning of the event.
o Initiative #5 – Bias Offense Review
No update o Initiative #6 – Review and comment on a plan developed by P&R and R&E staff
- Staff Liaison Lee shares the tentative timeline to have material available to the Commission for review &
comment by the end of quarter 4.
B. 2022 Work Plan Development
• The Commission discussed the 2022 Work Plan and what would be completed, continued, or added
from this year’s Work Plan.
- Commissioner Segall expresses her preference for initiatives the Commission moves forward with,
which includes the growing concern over Ageism in Edina.
- Student Commissioner Mirza expresses his preference for initiatives the Commission moves forward
with, which includes recognizing Native American Heritage
- Student Commissioner Lichtenberger shares her support for engaging in an initiative that encompasses
training to educate the community about felon rights.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
- Commissioner Bennett shares her support for incorporating mental health education and awareness
into the Race, Justice, and Policing event. Commissioner Bennett also poses a question to the Commission
about how tackling the topic of felon right looks on a local scale.
- Commissioner Guadarrama ask the Commission if there is data to support the impact prior initiatives
have had on the community to gage which initiatives have had the biggest impact and should stay,
opposed to other initiatives that have not made as big of an impact.
- Staff Liaison Lee shares the 2022 Work Plan timeline with the Commission, she also request
Commissioners send her their preferences of initiatives via email.
VI. Chair and Member Comments
Received
VII. Staff Comments
Received
VIII. Adjournment
Motion by Commissioner Segall to adjourn the meeting, seconded by Commissioner
Guadarrama . Roll call vote. Motion carried.
Meeting adjourned at 8:25 p.m.
Date: August 24, 2021 Agenda Item #: VI.A.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2021 Human Rights & Relations Commission Work
Plan
Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
The Commission will discuss initiative updates for the 2021 workplan.
INTRODUCTION:
ATTACHMENTS:
Description
2021 Work Plan
Approved by Council December 1, 2020
Commission: Human Rights and Relations Commission
2021 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Days of Remembrance Recognition Deliverable
Event and/or Action
Leads
Stringer Moore, Edwards,
Epstein, Ross, Mirza, and
Lichtenberg
Target Completion
Date
April 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
1.26.2021: Subcommittee will check if scheduled speaker from 2020 is available for event.
2.23.2020: Speaker has been confirmed for event.
4.27.2021: Meeting will be scheduled for subcommittee.
6.16.2021: Guest speaker and emcees, location, date/time and staff support have been confirmed. Poster redesign, day-of-event coordination, press/marketing pending
completion. Event on 7/29/2021 at 7-830pm at City Council Chambers + hybrid event.
7.22.2021: Event will take place on 7.29.2021. Posters, press release, day of coordination set up, speaker picture taken.
7.29.2021: 408 views on Facebook, 13 views on YouTube, 30 people in-person. COMPLETED
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Tom Oye Award: Coordinate and select one recipient for the 2021 Tom
Oye Award.
Deliverable
Planning and awarding of Tom Oye Award
Leads
Edwards, Mirza
Target Completion
Date
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, and Communications
6.16.2021: Staff Liaison will send information/timeline to subcommittee in July to start planning and coordination.
7.22.2021: Staff will send information to subcommittee by July 30.
8.19.2021: Application and Tom Oye documents sent to subcommittee for review and edits.
Approved by Council December 1, 2020
Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate 2021 “Sharing Values, Sharing Communities” event focused
on Race, Justice, and Policing tied to initiative #4.
Deliverable
Event and/or Action
Leads
Felton, Bennett, Segall
Target Completion Date
October 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
4.6.2021: Subcommittee will plan on meeting with addition of commissioners to work plan item.
4.27.2021: Subcommittee provided update to HRRC and asked for feedback from Commission. Subcommittee will meet again to update based on feedback.
6.16.2021: Subcommittee will provide event proposal on 6.22.2021 to HRRC for approval.
7.22.2021: HRRC approved subcommittee proposal on 6.22.2021 and working on marketing and communications plan with staff. Event will be at City Hall on October 17
from 3-5pm. City Hall has been reserved and staff support for event has been requested.
Initiative # 4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Complete community conversations about Race, Justice and Policing that
began in 2020.
Deliverable
Create and implement ways for community
members to engage about race, justice and
policing.
Leads
Felton, Mirza, Bennett,
Segall, Ismail
Target Completion
Date:
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, Communications and Technology
4.6.2021: Subcommittee will plan on meeting with addition of commissioners to work plan item.
4.27.2021: Subcommittee provided update to HRRC and asked for feedback from Commission. Subcommittee will meet again to update based on feedback.
6.16.2021: Subcommittee will provide event proposal on 6.22.2021 to HRRC for approval.
7.22.2021: HRRC approved subcommittee proposal on 6.22.2021 and working on marketing and communications plan with staff. Event will be at City Hall on September 12
from 3-5pm. The event title is “Stop the Hate”. City Hall has been reserved and staff support for event has been requested. Subcommittee has invited panelists to event.
8.19.2021: Promotions have been setup such as promotional videos, advertisements, and posters. Panelists are confirmed.
Approved by Council December 1, 2020
Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Bias Offense & Incident Response Plan Review and meet with
police department representative quarterly for updates.
Deliverable
Review of response plan and report back to the
commission. Consider changes, if any, in 2022.
Leads
Ross, Epstein, Edwards
and Guadarrama
Target Completion
Date
December 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
1.26.2021: Police Chief will attend HRRC meeting the month after each quarter. The Police Chief will provide an update of Q1-2021 at the April 27, 2021 HRRC. For Q2-
2021, he will attend the July 27, 2021 meeting, for Q3-2021, the October 26, 2021 meeting and for Q4-2021, attend January 2022 meeting.
4.27.2021: Police Chief attended the HRRC meeting. Provided Q1-2021 update and process of how bias events are received, investigated, and notification.
7.21.2021: No bias events for Q2-2021 have been reported to Edina Police Department.
8.19.2021: Staff Liaison will reach out to new police chief to invite to meet with HRRC and provide update with any bias events.
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on staff proposed plan to identify barriers for participation
and reach communities of color through different modes and feedback.
Deliverable
Review and comment on plan
Leads
Stringer Moore, Edwards,
and Felton
Target Completion
Date
December 2021
Budget Required: No budget required
Staff Support Required: Staff Liaison and Staff Support
1.26.2021: Staff Liaison will meet with P&R Director define plan to identify barriers for participation and reach communities of color.
4.27.2021: Staff is still researching and creating plans.
5.25.2021: Staff met with other municipality to get scope of their plan and feedback methods.
7.21.2021: Staff working on plan. Planning to have plan for review and comment by end of Q3 or first month in Q4.
Date: August 24, 2021 Agenda Item #: VI.B.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2022 Human Rights & Relations Commission Work
Plan Proposal
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Finalize initiatives for 2022
INTRODUCTION:
The Commission needs to start developing their 2021 Work Plan. The Commission should discuss any items for
the upcoming Work P lan, including items that are annual events, items that carry over and new items.
ATTACHMENTS:
Description
2022 Work Plan Devlopment
Template Updated 2021.06.08
Commission: Human Rights and Relations Commission
2022 Annual Work Plan Proposal
Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title:
Coordinate Sharing Values, Sharing Communities event which focuses
on Race, Justice, Policing and Mental Health Support
Deliverable Leads Target
Completion Date
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: What are the relationships with the community and police department?
City Manager Comments: Combined with Sharing Values
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Researching City facility naming policy (name from developers and
officials – the untold stories of communities through DEI Lens) and
fundraising policy and donation policy approved through DEI lens. **
Deliverable Leads Target
Completion Date
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: Combined with Sharing Values
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Partner with Arts & Culture Commission and external community
partners to host a Juneteenth event in Edina
Deliverable Leads Target
Completion Date
June 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: Parking Lot
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Coordinate Days of Remembrance Recognition
Deliverable
Event and/or Action
Leads Target
Completion Date
April/May 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments:
City Manager Comments: Stand Alone
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Tom Oye Award: Coordinate and select one recipient for the 2021 Tom
Oye Award.
Deliverable
Planning and awarding of Tom Oye
Award
Leads Target
Completion Date
December 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments:
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Bias Offense & Incident Response Plan Review and meet with police
department representative quarterly for updates.
Deliverable Leads Target
Completion Date
December 2021
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments:
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
- Ageism: helping community understand, how to mitigate it, educate and assess
- Felony Rights and Education: Public education, voting rights access
Date: August 24, 2021 Agenda Item #: VI.C.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:Boards and Commissions Member Update
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Staff Liaison Lee will provide an update to the Commission regarding new procedures for Boards & Commission
due to the city's Covid policy & procedures.