HomeMy WebLinkAbout12.07.2021 Meeting PacketAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Public Works, Multipurpose Rm
Tuesday, December 7, 2021
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission November 16,
2021
V.Special Recognitions And Presentations
A.Edina Superintendent Introduction
VI.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VII.Reports/Recommendations
A.Green Print Submission
B.2021 Human Rights & Relations Commission Work Plan
VIII.Chair And Member Comments
IX.Sta1 Comments
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli4cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: December 7, 2021 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
From:Risi Karim, City Management Fellow
Item Activity:
Subject:Minutes: Human Rights & Relations Commission
November 16, 2021
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from HRRC November 16,2021 meeting
INTRODUCTION:
ATTACHMENTS:
Description
11.16.21 HRRC Minutes
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Virtual Meeting, WebEx,
November 16, 2021, 7 p.m.
I. Call To Order
Chair Epstein shared information for virtual meeting guidelines for Commissioners and those watching or
listening in to the meeting.
Chair Epstein called the meeting to order at 7 p.m.
II. Roll Call
Answering Roll Call: Chair Epstein, Commissioner Bennet, Felton, Segall, Edwards, Guadarrama; Student
Commissioner Lichtenberger and Mirza
Staff Present: Heidi Lee, Race & Equity Coordinator
Absent: Commissioner Ismail and Stringer Moore
Late:
III. Approval of Meeting Agenda
Motion by Chair Epstein to approve the amended November 16, 2021 meeting agenda by
moving Special Recognitions and Presentation to after Reports and Recommendations,
seconded by Commissioner Bennett. Roll call vote. Motion carried.
IV. Approval of Meeting Minutes
Commissioners indicated the following changes to the draft minutes:
Motion by Commissioner Bennett to approve the October 26, 2021 meeting minutes,
seconded by Commissioner Felton. Roll call vote. Motion carried.
V. Reports/Recommendations
A. Tom Oye Award Nomination (2021)
Chair Epstein opened the voting process by first thanking and acknowledging all 6 nominees for their hard work
and efforts in making Edina a better community for all.
• 2021 Tom Oye Award Nominees ( No specific order)
Terrie Rose
Sabeeh Mirza & Francesca Lichtenberger
Ethelind B. Kaba
Gene and Keidy Palusky
Sayali Amarapurkar of AshaUSA
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Susan Stiles & Josh Sprague
After the Commission discussed the candidates in length and a series of voting took place a consensus
was reached that the 2021 Tom Oye Human Rights Award would be presented to Sayali Amarapurkar
of AshaUSA
Motion by Commissioner Edwards to award the 2021 Tom Oye Award to Sayali
Amarapurkar of AshaUSA, seconded by Commissioner Felton. Roll call vote. Motion
carried
A. Human Rights & Relations Commission 2021 Work Plan
• The Commission discussed the Work Plan with the following updates:
Initiative #6- Review and Comment Staff Proposed Plan for Identifying barriers for
Participation
- Staff Liaison Lee gave a brief update on the proposal and ask that Commissioners provided feedback on
the proposal to her via email.
B. 2022 Work Plan Development
• The Commission discussed the 2022 Work Plan and what would be completed, continued, or added
from this year’s Work Plan.
- The Commission reviewed feedback given by the City Manger on the Commission’s 2022 Work
Plan.
- Commissioner Bennett volunteers to Lead Initiative #1
VI. Special Recognitions And Presentations
A. Police Chief Introduction
• Newly hired Edina Police Chief Todd Milburn introduces himself to the Commission and gives a
brief update on the Police Department and future initiatives.
VII. Chair and Member Comments
• Received
VIII. Staff Comments
• Received
IX. Adjournment
Motion by Commissioner Felton to adjourn the meeting, seconded by Commissioner Segall.
Roll call vote. Motion carried.
Meeting adjourned at 8:52p.m.
Date: December 7, 2021 Agenda Item #: V.A.
To:Human Rights and Relations Commission Item Type:
From:Risi Karim, City Management Fellow
Item Activity:
Subject:Edina Superintendent Introduction
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Edina P ublic Schools superintendent Dr. Stacie Stanley will be presenting to the Commission.
Date: December 7, 2021 Agenda Item #: VII.A.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:Green Print Submission Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve or Deny Green Print submission from community member
INTRODUCTION:
Date: December 7, 2021 Agenda Item #: VII.B.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Coordinator
Item Activity:
Subject:2021 Human Rights & Relations Commission Work
Plan
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
All Initiatives for 2021 have been completed.
ATTACHMENTS:
Description
2021 Work Plan
Approved by Council December 1, 2020
Commission: Human Rights and Relations Commission
2021 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Days of Remembrance Recognition Deliverable
Event and/or Action
Leads
Stringer Moore, Edwards,
Epstein, Ross, Mirza, and
Lichtenberg
Target Completion
Date
April 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
1.26.2021: Subcommittee will check if scheduled speaker from 2020 is available for event.
2.23.2020: Speaker has been confirmed for event.
4.27.2021: Meeting will be scheduled for subcommittee.
6.16.2021: Guest speaker and emcees, location, date/time and staff support have been confirmed. Poster redesign, day-of-event coordination, press/marketing pending
completion. Event on 7/29/2021 at 7-830pm at City Council Chambers + hybrid event.
7.22.2021: Event will take place on 7.29.2021. Posters, press release, day of coordination set up, speaker picture taken.
7.29.2021: 408 views on Facebook, 13 views on YouTube, 30 people in-person. COMPLETED
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Tom Oye Award: Coordinate and select one recipient for the 2021 Tom
Oye Award.
Deliverable
Planning and awarding of Tom Oye Award
Leads
Edwards, Mirza
Target Completion
Date
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, and Communications
6.16.2021: Staff Liaison will send information/timeline to subcommittee in July to start planning and coordination.
7.22.2021: Staff will send information to subcommittee by July 30.
8.19.2021: Application and Tom Oye documents sent to subcommittee for review and edits.
9.23.2021: Press release completed, and application will be open on 8/27/2021.
11.8.2021: Six nominations received. HRRC will review and vote on award recipient at 11.16.2021 HRRC meeting
12.3.2021: HRRC decided on recipient. Award will be presented on 12.7.2021 City Council Meeting. COMPLETED
Approved by Council December 1, 2020
Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate 2021 “Sharing Values, Sharing Communities” event focused
on Race, Justice, and Policing tied to initiative #4.
Deliverable
Event and/or Action
Leads
Felton, Bennett, Segall
Target Completion
Date
October 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
4.6.2021: Subcommittee will plan on meeting with addition of commissioners to work plan item.
4.27.2021: Subcommittee provided update to HRRC and asked for feedback from Commission. Subcommittee will meet again to update based on feedback.
6.16.2021: Subcommittee will provide event proposal on 6.22.2021 to HRRC for approval.
7.22.2021: HRRC approved subcommittee proposal on 6.22.2021 and working on marketing and communications plan with staff. Event will be at City Hall on October 17
from 3-5pm. City Hall has been reserved and staff support for event has been requested.
9.23.2021: Amended motions for event format, agenda, speakers, and marketing being brought to HRRC on 9.28.2021.
10.22.2021: Virtual event broadcasted. On Facebook, event has been viewed 829 times, total reach of event 2,019. 2 survey submissions received. COMPLETED
Initiative # 4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Complete community conversations about Race, Justice and Policing that
began in 2020.
Deliverable
Create and implement ways for community
members to engage about race, justice and
policing.
Leads
Felton, Mirza, Bennett,
Segall, Ismail
Target Completion
Date:
December 2021
Budget Required: Funds are available
Staff Support Required: Staff Liaison, Staff Support, Communications and Technology
4.6.2021: Subcommittee will plan on meeting with addition of commissioners to work plan item.
4.27.2021: Subcommittee provided update to HRRC and asked for feedback from Commission. Subcommittee will meet again to update based on feedback.
6.16.2021: Subcommittee will provide event proposal on 6.22.2021 to HRRC for approval.
7.22.2021: HRRC approved subcommittee proposal on 6.22.2021 and working on marketing and communications plan with staff. Event will be at City Hall on September 12 from 3-5pm. The event title is “Stop the Hate”. City Hall has been reserved and staff support for event has been requested. Subcommittee has invited panelists to event.
8.19.2021: Promotions have been setup such as promotional videos, advertisements, and posters. Panelists are confirmed.
9.23.2021: About 60 attended in-person. On Facebook, event has 1.4k views with a reach of 3,182 and engagement of 1,018. COMPLETED
Approved by Council December 1, 2020
Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Bias Offense & Incident Response Plan Review and meet with
police department representative quarterly for updates.
Deliverable
Review of response plan and report back to the
commission. Consider changes, if any, in 2022.
Leads
Ross, Epstein, Edwards
and Guadarrama
Target Completion
Date
December 2021
Budget Required: Funds are available.
Staff Support Required: Staff Liaison, Staff Support, and Communications
1.26.2021: Police Chief will attend HRRC meeting the month after each quarter. The Police Chief will provide an update of Q1-2021 at the April 27, 2021 HRRC. For Q2-
2021, he will attend the July 27, 2021 meeting, for Q3-2021, the October 26, 2021 meeting and for Q4-2021, attend January 2022 meeting.
4.27.2021: Police Chief attended the HRRC meeting. Provided Q1-2021 update and process of how bias events are received, investigated, and notification.
7.21.2021: No bias events for Q2-2021 have been reported to Edina Police Department.
8.19.2021: Staff Liaison will reach out to new police chief to invite to meet with HRRC and provide update with any bias events.
12.3.2021: Police Chief Milburn attended 11.16.2021 HRRC meeting. COMPLETED
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on staff proposed plan to identify barriers for participation
and reach communities of color through different modes and feedback.
Deliverable
Review and comment on plan
Leads
Stringer Moore, Edwards,
and Felton
Target Completion Date
December 2021
Budget Required: No budget required
Staff Support Required: Staff Liaison and Staff Support
1.26.2021: Staff Liaison will meet with P&R Director define plan to identify barriers for participation and reach communities of color.
4.27.2021: Staff is still researching and creating plans.
5.25.2021: Staff met with other municipality to get scope of their plan and feedback methods.
7.21.2021: Staff working on plan. Planning to have plan for review and comment by end of Q3 or first month in Q4.
10.22.2021: Plan proposal will be sent to HRRC subcommittee for review on October 29.
11.8.2021: Plan proposal sent to subcommittee for review and will be available for HRRC members to review.
12.3.2021: Feedback received from subcommittee and forwarded to staff. COMPLETED