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HomeMy WebLinkAbout02.22.2022 Meeting PacketAgenda Human Rights and Relations Commission City Of Edina, Minnesota Virtual Meeting: WebEx This meeting will be held electronically using Webex software. The meeting will be streamed live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting via telephone by calling 1-415-655-0001, access code 2463 235 2712 Tuesday, February 22, 2022 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Human Rights & Relations Commission January 25, 2022 V.Special Recognitions And Presentations A.Quarterly Bias Event Update VI.Reports/Recommendations A.2022 Human Rights & Relations Commission Work Plan Update B.Chair & Vice Chair Nomination and Selection C.Return to In Person Meetings VII.Chair And Member Comments VIII.Sta1 Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli5cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: February 22, 2022 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: From:Risi Karim, City Management Fellow Item Activity: Subject:Minutes: Human Rights & Relations Commission January 25, 2022 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from HRRC January 25, 2022 meeting INTRODUCTION: ATTACHMENTS: Description 1.25.22 HRRC Minutes Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City of Edina, Minnesota Human Rights & Relations Commission Virtual Meeting, WebEx, January 25, 2022, 7 p.m. I. Call To Order Chair Epstein shared information for virtual meeting guidelines for Commissioners and those watching or listening in to the meeting. Chair Epstein called the meeting to order at 7:02 p.m. II. Roll Call Answering Roll Call: Chair Epstein, Commissioner Ismail, Felton, Segall, Edwards, Felton, Stringer Moore, Bennett and Guadarrama; Student Commissioner Lichtenberger and Mirza Staff Present: Heidi Lee, Race & Equity Coordinator and Risi Karim, City Management Fellow Absent: Late: III. Approval of Meeting Agenda Motion by Commissioner Stringer Moore to approve the January 25, 2022 meeting agenda, seconded by Commissioner Bennett. Roll call vote. Motion carried. IV. Approval of Meeting Minutes Commissioners indicated the following changes to the draft minutes: • None Motion by Commissioner Stringer Moore to approve the December 7, 2021 meeting minutes, seconded by Commissioner Bennett. Roll call vote. Motion carried. V. Reports/Recommendations A. Solicitation for Speaker o Chair Epstein solicited from members of the HRRC for assistance in the curation of potential speakers list for future Commission meetings. B. Edina Community Foundation’s (ECF) Connecting with Kids Leadership Award o Commissioner Segall will submit Student Commissioners Lichtenberger and Mirza for the Kids Leadership Award presented by the Edina Community Foundation. o Commissioner Felton will provide Commissioner Segall with documents and material for the application submission. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Motion by Commissioner Segall to submit Student Commissioners Lichtenberger and Mirza for the Kids Leadership Award presented by the Edina Community Foundation, Seconded by Commissioner Edwards. Motion Carried. C. Advisory Communication to City Council o Commissioner Stringer Moore proposes that in conjunction with the Community Health Commission that the Human Rights and Relations Commission write an Advisory Communication to the City Council proposing the declaration of Racism and Poverty as a public health crisis. o Staff Liaison Lee will contact the Staff Liaison for the Community Health Commission to facilitate the request for participation in crafting the Advisory Communication. Motion by Commissioner Stringer Moore to draft an Advisory Communication to the City Council regarding Racism as a Public Health Crisis as well as provided language for the drafting of a proclamation, Seconded by Commissioner Felton. Motion Carried. D. 2022 Work Plan The Commission discussed the Work Plan with the following updates: • Initiative 1: Sharing Values, Sharing Communities Event o Commissioner Bennett ask that Commissioners with suggestions for the event directly contact her or Staff Liaison Lee with feedback. Initiative 2: Days of Remembrance o Chair Epstein and Commissioner Stringer Moore will be reaching out to the green sheet member to step up a meeting about Days of Remembrance planning. o There is room on the initiative for mor Commissioners to join. o Tentatively the event will be held April 25th . Initiative 3: Bias Event Plan o No update Initiative 4: Tom Oye Award o No update Initiative 5: City facility naming policy/criteria o Commissioner Stringer Moore will join as Co-Chair of this Initiative Initiative 6: Assist staff with the promotion of city form to Report Bias or Discrimination. o Staff Liaison Lee gave a brief overview of the general process the initiative will go through. VI. Chair and Member Comments • Received VII. Staff Comments • Received VIII. Adjournment Motion by Commissioner Bennett to adjourn the meeting, seconded by Commissioner Stringer Moore. Roll call vote. Motion carried. Meeting adjourned at 8:32 p.m. Date: February 22, 2022 Agenda Item #: V.A. To:Human Rights and Relations Commission Item Type: From:Risi Karim, City Management Fellow Item Activity: Subject:Quarterly Bias Event Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Edina P olice Chief Todd Milburn will give an update of any bias events that have been reported to the city. Date: February 22, 2022 Agenda Item #: VI.A. To:Human Rights and Relations Commission Item Type: From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:2022 Human Rights & Relations Commission Work Plan Update Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: The Commission will discuss initiative updates for the 2022 workplan. ATTACHMENTS: Description 2022 Work Plan Approved by City Council December 7, 2021 Commission: Human Rights and Relations Commission 2022 Annual Work Plan Proposal Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate Sharing Values, Sharing Communities Event. Determine topic at least four months in advance of the scheduled event Deliverable Event Leads Bennett, Guadarrama, Segall, Mirzra Target Completion Date October 2022 Budget Required: (Completed by staff): There is funding available for outside marketing opportunities such as ad paid in printed media and social media. Staff Support Required (Completed by staff): 10 hours for Staff Liaison in 2021, 10 hours for Communications Staff in 2020 for Community Conversation Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate Days of Remembrance to be held in alignment with the United States 2022 commemoration date. Deliverable Event and/or Action Leads Epstein, Stringer-Moore, Mirza, Lichtenberger Target Completion Date April/May 2022 Budget Required: (Completed by staff) There is funding available for outside marketing opportunities such as ad paid in printed media and social media. Staff Support Required (Completed by staff): Hours by Staff liaison: 20 Communications / marketing support: 10 2.18.22: Tentative dates of 4.24 or 5.1 have been decided and City Hall has been reserved. Sub-committee will meet on 2.19 to plan. Approved by City Council December 7, 2021 Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Respond to Bias events as described by the Bias Event Plan and receive updates from the Police Department Quarterly. Deliverable Continue Bias events response plan and track how many times the plan is initiated Leads Epstein, Guadarrama Target Completion Date December 2022 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): Hours by Staff liaison: 10 2.18.22: Police Chief will provide updates on February, April, July and October meetings. Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Tom Oye Award: Coordinate and select one recipient for the 2021 Tom Oye Award. Deliverable Planning and awarding of Tom Oye Award Leads Felton, Mirza Target Completion Date December 2022 Budget Required: (Completed by staff) There is funding available for outside marketing opportunities such as ad paid in printed media and social media. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Approved by City Council December 7, 2021 Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Study and report on a City facility naming policy/criteria Deliverable Report to Council Leads Stringer Moore, Segall, Bennett, Mirza, Target Completion Date December 2022 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Initiative # 6 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Following completion of staff development of internal process, assist staff with the promotion of city Form to Report Bias or Discrimination. Deliverable Feedback and support to staff. Leads: Felton, Segall Target Completion Date December 2022 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): Approved by City Council December 7, 2021 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) - Ageism: helping community understand, how to mitigate it, educate and assess - Felony Rights and Education: Public education, voting rights access - Assess how the City of Edina can continue to recognize and celebrate the diversity in our community and propose actions [for the City and/or volunteers] to implement, including for example, displays in Edina City Hall which recognize culturally significant holidays and flags or other symbols which recognize the many diverse cultures in Edina. Date: February 22, 2022 Agenda Item #: VI.B. To:Human Rights and Relations Commission Item Type: From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:Chair & Vice Chair Nomination and Selection Action, Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Members of the HRRC will discuss and select commissioners to represent the Commission as Chair and Vice Chair. INTRODUCTION: Date: February 22, 2022 Agenda Item #: VI.C. To:Human Rights and Relations Commission Item Type: From:Heidi Lee, Race & Equity Coordinator Item Activity: Subject:Return to In Person Meetings Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Beginning March 1, all meetings of the City Council, Housing & Redevelopment Authority and Boards and Commissions will be held in person again.