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Home My WebLink About2022-10-13 EEC AgendaAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, October 13, 2022 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission September 8, 2022 V.Special Recognitions And Presentations A.Special Presentation: Center for Energy & Environment B.Special Presentation: Semi-annual Climate Action Plan Update VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.2022 Workplan Progress Discussion B.Monthly call for communication requests VIII.Chair And Member Comments IX.Sta1 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 13, 2022 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Grace Hancock, Sustainability Manager Item Activity: Subject:Minutes: Energy and Environment Commission September 8, 2022 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve EEC meeting minutes, September 8, 2022 INTRODUCTION: ATTACHMENTS: Description EEC Minutes: Sep 8, 2022 Agenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, September 8, 2022 7:00 PM I.Call To Order Chair Martinez called the meeting to order at 7:02pm. II.Roll Call Answering roll call were Chair Martinez, Vice Chair Horan, Commissioners Haugen, Hovanec, Lanzas, Lukens, Tessman and Schima, Student Commissioner Machart. Absent: Commissioner Dakane and Student Commissioner Rawat. III.Approval Of Meeting Agenda Motion by John Haugen to Approve Meeting Agenda. Seconded by Michelle Horan. Motion Carried. IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission August 8, 2022 Motion by Michelle Horan to Approve Meeting Minutes. Seconded by Tom Tessman. Motion Carried. V.Community Comment No community comment was received During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VI.Reports/Recommendations A.Monthly call for communication requests No communications requests were received. B.2023 Workplan Development Discussion EEC agreed on a final 2023 Workplan proposal to send to Council. Motion by Bayardo Lanzas to Motion. Seconded by Teri Hovanec. Motion Carried. VII.Chair And Member Comments Chair Martinez welcomed new Student Commissioner, Ella Machart. Chair Martinez invited all Members to make comments around the room. VIII.Staff Comments Liaison Hancock notified Commissioners that Transportation Planner Scipioni would share updated with the Parks Commission on November 1 related to transportation plans. The EEC is invited to attend. IX.Adjournment The EEC meeting was adjourned at 9:05pm. Motion by John Haugen to Adjourn. Seconded by Bayardo Lanzas. Motion Carried. T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 13, 2022 Agenda Item #: V.A. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:Special Presentation: Center for Energy & Environment Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: EEC members will be invited to take a community survey by City of Edina partner Center for Energy and Environment. INTRODUCTION: CEE MN GreenCorps member Jerome Lee will share a community survey that CEE is conducting to understand community member perceptions of home electrification technology. Date: October 13, 2022 Agenda Item #: V.B. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:Special Presentation: Semi-annual Climate Action Plan Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: EEC provide receive information on 2022 climate actions underway, and comment on 2023-25 climate action prioritization. INTRODUCTION: Cross-Cutting climate action 1-1 reads "...Progress updates will be reported to the Edina Energy & Environment Commission and City Council on a semi-annual basis." Date: October 13, 2022 Agenda Item #: VII.A. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:2022 Workplan Progress Discussion Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review 2022 Work Plan and discuss final actions for Q4 2022. INTRODUCTION: ATTACHMENTS: Description EEC Q3 Work Plan Progress Approved by City Council December 7, 2021 Commission: Energy and Environment Commission 2022 Annual Work Plan Proposal Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Support Natural Habitat (Greenspace and Trees) Support new ordinance development or the modification of current ones to protect tree canopy and explore the benefit from initiatives like No Mow May that can help expand the green ground coverage on the City. Relates to CAP items GC1-4 & GC2 -2 Deliverable Review and recommend to Council on trees, greenspace, pollinators, and more sustainable private lawn management such as water sensor on lawn irrigation systems, bee lawns, pollinator friendly gardens, fall/spring cleanup practices. Leads: Hilda Martinez Support: Michelle Horan (pollinators/lawn), Teri Hovanec, Tom Tessman and John Haugen (Trees), Ava Shumway & Suryash Rawat (either) Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No funds requested. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Consultation with City Forester. Progress Q1: Council approved No Mow May via Resolution of Support March 22, 2022 Progress Q2: ~1,200 residential lawns signed up to participate in Now Mow May. 600 signs were ordered, at a total cost of $3,750 Progress Q3: EEC approved residential tree protection ordinance for advancement to Council for approval, on 8/11/2022 Progress Q4: Approved by City Council December 7, 2021 Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Green Business Recognition Program - Strengthen and bring more business to the Green Business Recognition Program (promotion, outreach, etc.) Deliverable: double the number of businesses participating in Green Business Recognition program Leads: Michelle Horan Support: Cory Lukens, Teri Hovanec, Ukasha Dakane Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: New workgroup members were recruited and approved Progress Q2: Postcard promoting Green Business Program was mailed to 2,606 businesses with 2-49 employees; tabled at Edina Chamber Golf Tournament Progress Q3: City of Edina recognized 8 new or returning Green Businesses; presenting to Edina Chamber 8/19, Edina Rotary 9/1 Progress Q4: Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and comment on recycling and organic multi-family building program. Deliverable: Comment on developed program Leads: Hilda Martinez & Teri Hovanec Support: Bayardo Lanzas Target Completion Date: Q4 Approved by City Council December 7, 2021 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Partner with Organics Recycling Coordinator Progress Q1: No update yet Progress Q2: No update yet Progress Q3: Will receive presentation from Organics Recycling Coordinator in November Progress Q4: Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate and table at City events to educate the community on initiatives by the EEC. Deliverable -Presence at up to 4 City events to include Fourth of July, Open Streets, Arts Fair, and/or Farmers Market. Each EEC member commits to volunteering at least once. Leads: Bayardo Lanzas Support: Hilda Martinez, Suryash Rawat Target Completion Date: Q4 Budget Required: (Completed by staff) Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: No update yet Progress Q2: No update yet Progress Q3: Marched in July 4 parade Progress Q4: Approved by City Council December 7, 2021 Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Plastic Bag Policy - Revise and update 2017 report on possible recommendations for a plastic bag ordinance. Deliverable: updated report with recommendation. Leads: Michelle Horan Support: Cory Lukens, Tom Tessman, Ava Shumway, Ukasha Dakane, Stephen Schima Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: No update yet Progress Q2: No update yet Progress Q3: Expecting presentation of findings and recommendation to EEC, to inform final report/recommendation to Council Progress Q4: Approved by City Council December 7, 2021 Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Host 1-2 networking meetings with metro cities environmental commissions Deliverable: 1-2 meetings Leads: Cory Lukens Support: John Haugen, Tom Tessman, Suryash Rawat Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: Progress Q2: Co-planned Conservation Minnesota Resident Commission Knowledge Share with commissioners statewide. ~60 commissioners from Minnesota cities attended. Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) St. Louis Park inspired Rainwater Rewards Program Date: October 13, 2022 Agenda Item #: VII.B. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Manager Item Activity: Subject:Monthly call for communication requests Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Submit any communications requests to staff liaison for processing INTRODUCTION: ATTACHMENTS: Description EEC Communication Channels Energy and Environment Commission Communication Guidelines Communication Channels These channels are used by Edina’s Communication Department and can be accessed by the EEC. While turnaround time is included, it is recommended that requests be made as early as possible for planning purposes. There will be a call for communication requests as a standing agenda item at each EEC meeting. The staff liaison will coordinate requests with Communications Director, Jennifer Bennerotte. Type Content Materials from EEC Publishing Frequency Turnaround Time Website Press releases/news alerts (Hometown Heroes is a longer feature – also on social media and recognized at City Council meetings) Topic/ nomination, willingness to be interviewed Ad hoc 1 week (Hometown Heroes = 1-2 months) Better Together Edina Any topic that the Commission wants to get feedback on or engage with the public Topic, drafted text, type of engagement, etc. Ad hoc 1 week Sun Current Newspaper- Guest Column (cannot be submitted on behalf of the Commission/City). Anything coming from the City needs to be submitted by the Comms Dept. Text Weekly Independent submission Edition Edina Newsletter Topic, willingness to be interviewed Monthly 60 days Social Media Facebook, Twitter, Instagram Topic, # of posts Ad hoc Campaign = 1 month Basic post = 1 day Video Agenda: Edina /Mayor’s Minute/ Youtube idea Topic, willingness to be interviewed 2x/month 1 month Direct Mailers postcards, inserts, posters, flyers, etc. Budget, topic Ad hoc 1 month Send Text Text Topic Opt-in 1 month Other Newsletters PW Pipeline and Parks Activities Directory, The Times (Senior Center newsletter) Topic, willingness to be interviewed 2x/year (The Times = 10x/yr) 3 months City Extra Emails Can choose topic area-bulk emails Topic, draft text Opt-in 1 week Contact Information Grace Hancock Sustainability Manager GHancock@EdinaMN.gov Communication Department Project Lead Times The following lead times are organized by level of work involved by Communication Department. These are recommended by the staff to provide guidance for marketing and communication development. Level 1 (1 day) • Re-order of existing project Level 2 (3 days) • Re-sizing existing project (no other edits) • Website banner images • Basic photo editing Level 3 (1 week- small changes) • Copy changes where text doesn’t move • Postcards • Rack cards • Social media graphics based on existing campaign • PowerPoint presentation graphics for public event Level 4 (2 weeks-updates) • New social media graphics • Updates to existing pieces (new copy, colors, photos or combination thereof) • Posters and flyers • Ads Level 5 (3-4 weeks-significant projects) • New campaigns • New art • Brochures • Reports • Pamphlets and booklets Level 6 (More than 1 month (to be negotiated or determined with Director-large projects)) • Re-brand • Logo design • Publication redesign