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Home My WebLink About2022-07-14 EEC AgendaAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, July 14, 2022 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission May 12, 2022 B.Minutes: Energy and Environment Commission June 9, 2022 V.Special Recognitions And Presentations A.Special Presentation: 2023 Water Resources Update VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.2022 WP #1: Support Natural Habitat B.Monthly call for communication requests C.2023 Workplan Development Discussion VIII.Chair And Member Comments IX.Sta5 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli8cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: July 14, 2022 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Grace Hancock, Sustainability Manager Item Activity: Subject:Minutes: Energy and Environment Commission May 12, 2022 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve EEC meeting minutes, May 12, 2022. INTRODUCTION: ATTACHMENTS: Description EEC Minutes May 12, 2022 Agenda Energy and Environment Commission City Of Edina, Minnesota Public Works - Multi-purpose Room Meeting will take place in person. Masks are optional. Thursday, May 12, 2022 7:00 PM I.Call To Order Chair Martinez called the meeting to order at 7:01pm. II.Roll Call Answering roll call were Chair Martinez, Commissioners Haugen, Lanzas, Lukens, Schima, Tessman and Student Commissioner Shumway. Late: Commissioner Dakane arrived at 7:53pm Absent: Vice Chair Horan, Commissioner Hovanec and Student Commissioner Rawat III.Approval Of Meeting Agenda Motion by John Haugen to Approve Meeting Agenda. Seconded by Bayardo Lanzas. Motion Carried. IV.Approval Of Meeting Minutes Motion by Cory Lukens to Approve Meeting Minutes. Seconded by John Haugen. Motion Carried. A.Minutes: Energy and Environment Commission April 14, 2022 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VI.Reports/Recommendations A.2022 WP #1: Support Natural Habitat Commissioner Haugen updated the Commission on work related to Initiative #1, which is ongoing. B.2022 WP #4: EEC tabling at events Commissioners voted to participate in the July 4 parade. Commissioners who did not vote in favor discussed that they would not be able to participate, and did not want to volunteer other commissioners. Commissioner Lanzas will coordinate. Commissioner Lanzas invited Commissioners to sign up to table at the summer Farmers Market. Motion by Cory Lukens to Approve EEC participation in July 4 parade. Seconded by Hilda Martinez Salgado. Motion Carried. Ayes: 4 Nays: 2 Abstain: 0 Absent: 5 C.2022 WP #6: Cities Networking Events Commissioner Haugen updated the Commission on work related to Initiative #6,and the 4/30 Commissioner Knowledge Share Event. D.Comment on 2023 Commission Climate Action Menu Commissioners received a request for comment from Liaison Hancock to comment on a draft 2023 Commission Work Plan Climate Action Menu. Comments received include: Add WM1-3 related to organized trash collection to the menu Add an action related to multi-modal transportation research, including bike lane needs Add W1-6 and 1-3, related to water management Commissioners asked about scope of actions for commission consideration; whether some actions should be staff-led instead and whether actions could be accomplished in one year. Liaison Hancock shared that actions could be added to a commission work plan within a Council Charge, and may not be fully completed within one year. Instead, they could be started by Commissions as part of "study and report" or "review and recommend" and finished by staff in subsequent work plan cycles. E.Monthly call for communication requests Staff Liaison Hancock called for any communication requests from the EEC pertaining to their work plan initiatives. None were received. VII.Chair And Member Comments Chair Martinez invited all Members to make comments around the room. VIII.Staff Comments IX.Adjournment The EEC meeting was adjourned at 8:13 pm. Motion by Bayardo Lanzas to Adjourn. Seconded by Cory Lukens. Motion Carried. T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: July 14, 2022 Agenda Item #: IV.B. To:Energy and Environment Commission Item Type: Minutes From:Grace Hancock, Sustainability Manager Item Activity: Subject:Minutes: Energy and Environment Commission June 9, 2022 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve EEC meeting minutes, June 9, 2022. INTRODUCTION: ATTACHMENTS: Description EEC Minutes June 9, 2022 Agenda Energy and Environment Commission City Of Edina, Minnesota Public Works - Multi-purpose Room Meeting will take place in person. Masks are requested. Thursday, June 9, 2022 7:00 PM I.Call To Order Vice Chair Horan called the meeting to order at 7:03pm. II.Roll Call Answering roll call were Vice Chair Horan, Commissioners Haugen, Tessman and Student Commissioner Shumway. Late: Commissioner Dakane arrived at 7:15pm Absent: Chair Martinez, Commissioners Hovanec, Lanzas, Lukens, Schima and Student Commissioner Rawat Four voting Commissioners were present, thus no quorum was achieved. III.Approval Of Meeting Agenda Meeting Agenda was not approved due to lack of quorum. IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission May 12, 2022 Meeting minutes were not approved due to lack of quorum. V.Special Recognitions And Presentations A.Special Presentation: 2023 Commission Work Plan Kickoff Commissioners received a presentation from Community Engagement Manager Lamon about the 2023 work plan process. VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VII.Reports/Recommendations A.2022 WP #1: Support Natural Habitat Commissioner Haugen updated the Commission on work related to Initiative #1, which is ongoing. B.2022 WP #4: EEC tabling at events Staff Liaison Hancock affirmed the EEC's participation in July 4th parade, invited commissioners to sign up to volunteer at the Farmers Market. C.2023 Workplan Development Kickoff Commissioners discussed the 2023 work plan process, but did not discuss specifics given lack of quorum. D.Monthly call for communication requests Staff Liaison Hancock called for any communication requests from the EEC pertaining to their work plan initiatives. None were received. VIII.Chair And Member Comments IX.Staff Comments A.Commission Meetings Return to City Hall July 2022 EEC meetings will return to City Hall Community Room beginning with their July 14 meeting. X.Adjournment Meeting ended at 8:30pm. T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: July 14, 2022 Agenda Item #: V.A. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:Special Presentation: 2023 Water Resources Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, information only. INTRODUCTION: Jessica Wilson, Water Resources Manager, will present to the EEC an annual update on Edina's water resources activities. ATTACHMENTS: Description Presentation: Water Resources Manager Report The CITY ofEDINAThe CITY ofEDINA Water Resources Coordinator’s Report Jessica V. Wilson, CFM July 14, 2022 The CITY ofEDINAWater Resources Management Lakes, ponds, creeks, wetlands Groundwater Flooding and drainage Pollution prevention Community engagement The CITY ofEDINA www.EdinaMN.gov 3 Comprehensive Water Resources Management Plan (2018) Runoff Management Flood Control Clean Water Flood Risk Reduction Strategy Clean Water Strategy The CITY ofEDINA •Approved April 2020 •Major amendment to CWRMP in 2022 Flood Risk Reduction Strategy www.EdinaMN.gov 4 The CITY ofEDINAFlood Risk Reduction Strategy www.EdinaMN.gov 5 Comprehensively reduce risk throughout the community. The CITY ofEDINAResources •Interactive Flood Risk Map •Actions for Flood Resilient Homes – common actions to reduce your exposure and vulnerability to flooding www.EdinaMN.gov 6 www.EdinaMN.gov/flooding The CITY ofEDINA BetterTogetherEdina.org/ Morningside Notable Projects www.EdinaMN.gov 7 The CITY ofEDINAClean Water Strategy •2021-2023 •Lake Cornelia •Nine Mile Creek Watershed District completed a lake study in 2019 www.EdinaMN.gov 8 The CITY ofEDINALake Summaries •Available through the Water Resources Library www.EdinaMN.gov 9 The CITY ofEDINA ninemilecreek.org/ whats- happening/current- projects/lake- cornelia-project/ Notable Projects www.EdinaMN.gov 10 The CITY ofEDINALake Cornelia •Rosland Park Stormwater Filtration BMP Project (Construction completed, 2022) •In-lake Alum treatment (May 2020) •Goldfish and Carp Management (initiated in 2020) •Shoreline restoration (installed in 2020) •Invasive curly leaf pondweed control (annual) www.EdinaMN.gov 11 The CITY ofEDINA BetterTogetherEdina.org/ Bristol-Mavelle-Park Notable Projects www.EdinaMN.gov 12 The CITY ofEDINA ninemilecreek.org/whats- happening/current- projects/arrowhead-and- indianhead-lake-study/ •Lake Level Management Plans •Dissolved Oxygen and Fisheries surveys Notable Projects www.EdinaMN.gov 13 The CITY ofEDINA BetterTogetherEdina.org/ MelodyShoreline Notable Projects www.EdinaMN.gov 14 The CITY ofEDINA BetterTogetherEdina.org/ WooddalePath Notable Projects www.EdinaMN.gov 15 The CITY ofEDINA Nine Mile Creek Streambank Stabilization (2018-2019) and Vegetation Enhancement (2022 and beyond) Notable Projects www.EdinaMN.gov 16 Before and after stabilization on Reach 1 Buckthorn removal in Reach 1 The CITY ofEDINA •Incorporated Lake Associations •-Arrowhead Lake Association •-The Indianhead Lake Association •-Friends of Melody Lake •-Lake Nancy Lake Association •-The Mill Pond Association •Aquatic Vegetation Management -Reduce invasive curlyleaf pondweed •-Manage nuisance algae •blooms •-Encourage native aquatic •plants including duckweed •-Accommodate requests for •service •Harmful Algal Blooms Lakes, Ponds, Creeks, Wetlands www.EdinaMN.gov 17 The CITY ofEDINAGroundwater •Groundwater wells interactive map •Private Well Policy •Well sealing grants •Wellhead Protection Plan update in near future •Queuing up CAP water conservation initiatives www.EdinaMN.gov 18 The CITY ofEDINAPrivate groundwater wells •2,300+ sealed wells •1,000+ unsealed •39 residential domestic users www.EdinaMN.gov 19 The CITY ofEDINA •Edina is a Municipal Separate Storm Sewer System (MS4) community, permitted by the Minnesota Pollution Control Agency •New permit coverage issued September 2021 Pollution Prevention www.EdinaMN.gov 20 Street sweeper The CITY ofEDINA 21 More than 2000 structures About 80 miles of stormwater mains Majority of system installed in 1950s and 1960s Operation and Maintenance The CITY ofEDINA 22 City-owned and Non-City-owned structural stormwater control measures •Filtration facilities •Infiltration basins •Stormwater ponds •Tree trenches •Vegetated swales •Underground treatment devices Inspections The CITY ofEDINADevelopment/Redevelopment •Erosion and sediment control during construction •Stormwater management and runoff control www.EdinaMN.gov 23 The CITY ofEDINAIllicit Discharges www.EdinaMN.gov 24 The CITY ofEDINAChloride •Ongoing training and technology upgrades •New Property Manager training •Piloting new Low Salt, No Salt Minnesota program this year •Grant from Nine Mile Creek Watershed District to buy new winter maintenance equipment for Braemar Arena •Environmental Leadership Award recipient at 2019 Road Salt Symposium www.EdinaMN.gov 25 Segmented plow blades more effectively clear snow so less salt is used The CITY ofEDINACommunity Engagement www.EdinaMN.gov 26 CleanWaterMN.org The CITY ofEDINAAdopt-a-Drain •Launched in Edina March 2019 •104 adopters •180 drains adopted •City sponsors welcome kits with yard signs www.EdinaMN.gov 27 www.adopt-a-drain.org www.cleanwatermn.org The CITY ofEDINA •Linked on Parks and Trails webpage Natural Resources Interactive Storymap www.EdinaMN.gov 28 The CITY ofEDINA Interactive Water Resources Map •Clean Water Best Management Practices (BMPs) •Bathymetry (lake topography) •Flood inundation areas •Stormwater infrastructure •Groundwater contamination vulnerability •And more… Water Resources Library •Lake Summary sheets •Department of Natural Resources permits •Plans, policies, studies •Water related agreements •Bathymetry map PDFs •FEMA floodplain property PDFs •And more… Water Resources Information online www.EdinaMN.gov 29 Date: July 14, 2022 Agenda Item #: VII.A. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Manager Item Activity: Subject:2022 WP #1: Support Natural Habitat Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Receive EEC-proposed residential tree ordinance amendment, and ETC proposed boulevard tree addition. EEC will provide comments and questions on these items for the EEC sub-committee to consider. INTRODUCTION: Initiative Support new ordinance development or the modification of current ones to protect tree canopy and explore the benefit from initiatives like No Mow May that can help expand the green ground coverage on the City. Deliverable Review and recommend to Council on trees, greenspace, pollinators, and more sustainable private lawn management such as water sensor on lawn irrigation systems, bee lawns, pollinator friendly gardens, fall/spring cleanup practices. ATTACHMENTS: Description EEC Proposed Res Tree Ordinance Amendment ETC Proposed NEW ordinance Boulevard Trees Existing text – XXXX Stricken text – XXXX Added text – XXXX ORDINANCE NO. 2022-___ AN ORDINANCE AMENDMENT REGARDING TREE PROTECTION The City Council Of Edina Ordains: Section 1. Chapter 10, Article III of the Edina City Code is amended to add Division 3 as follows: DIVISION III. TREE PROTECTION Sec. 10-82. Preservation, protection and replacement of Protected Trees: This Division applies to: grading permits; demolition permits; subdivisions applications; building permit applications for principal and accessory structures including a garage, deck or a pool; and additions to principal and accessory structures. (1) Purpose: Edina is fortunate to have a robust inventory of mature trees that form an integral part of the unique character and history of the city, and that contribute to the long-term aesthetic, environmental, and economic well-being of the city. The goal of this Section is to preserve Edina’s high valued trees, while allowing reasonable development to take place and not interfere with how existing property owners use their property. The purpose of the ordinance is to: a. Preserve and grow Edina’s tree canopy cover by protecting mature trees throughout the city. b. Protect and enhance property values by conserving and adding to the distinctive and unique aesthetic character of Edina’s tree population. c. Protect and enhance the distinctive character of Edina’s neighborhoods d. Improve the quality of life for all stakeholders, including city residents, visitors and wildlife. e. Protect the environment by the filtering of air and soil pollutants, increasing oxygen levels and reducing CO2; preventing and reducing erosion and stormwater by stabilizing soils; reducing heat convection; decreasing wind speeds; reducing noise pollution and decreasing the urban heat island effect. f. Protect and maintain healthy trees in the development and building permit processes as set forth herein; and prevent tree loss by eliminating or reducing compacted fill and excavation near tree roots. (2) Definitions: a. Protected Tree: Any tree that is structurally sound and healthy, and that meets one of the following: Yellow Highlight/Red Text/Strikeout = EEC Proposal Existing text – XXXX Stricken text – XXXX Added text – XXXX 2 i. a deciduous tree that is at least 8 5 inches dbh, except box elders, poplar, willow, silver maple, black locust, fruit tree species, and mulberry. ii. a coniferous tree that is at least 20 15 feet in height. b. Removable Tree. Any tree not defined as a Protected Tree, and as defined as an invasive species by the Minnesota Department of Natural Resources. c. Critical Root Zone. The minimum area around a tree that is left undisturbed. The critical root radius is calculated by measuring the tree’s diameter at breast height. For each inch of tree diameter, 1.5 feet of root zone radius must be protected. For example, if a tree’s dbh is 10 inches, then its critical root zone radius is 15 feet (10 x 1.5 = 15). If the critical root zone must be disturbed for construction or construction activity, a plan for the disturbance shall be submitted subject to review and approval of the city forester to minimize the damage. d. Diameter at Breast Height (dbh). The dbh shall be measured at a height of 4.6 feet. e. Transplanted Tree. A protected tree which is removed from a lot and replanted to another private lot or a public space in Edina. f. Heritage Tree. A protected deciduous tree above 30” dbh and a protected coniferous tree taller than 30 feet. (3) Applications must include a tree inventory plan indicating where Protected Trees are located and, their species, caliper, and health. The plan must show how Protected Trees are preserved and protected during construction. The plan must also show if any Protected Trees are proposed to be removed and the location, species and size of all replacement tree(s). (4) If a Protected Tree is removed, except as allowed for in paragraph (5), it must be replaced with one (1) tree protected trees at least 75% of the dbh, subject to the following conditions: a. Protected trees must be replaced with species of a similar type (deciduous or coniferous) that are normally found growing in similar conditions and that are included on the list of acceptable replacement species on file with the city forester. b. Replacement trees must be varied by species. c. Replacement trees must not be subject to known epidemic diseases or infestations. Disease or infestation resistant species and cultivars are allowed. d. Replacement trees must be at least two and one-half inches (2.5”) in caliper for deciduous trees and a minimum of seven feet (7’) tall for coniferous trees. Existing text – XXXX Stricken text – XXXX Added text – XXXX 3 e. Replacement tree plans are subject to approval by the City Forester before implementation. f. The tree inventory plan shall be verified at the time of final inspection for the building permit. g. If the city determines that there is no appropriate location for some or all the required replacement trees, those trees will not be required on site. The city shall require the replacement trees on public property if there is no appropriate location on site. h. Failure to replace protected trees on site results in a payment fee of $300 per dbh below 75%, plus a $130 administrative fee. (5) Protected Trees may be removed without mitigation, in the following areas: a. Including, and within a ten-foot (10’) radius of, the building pad, deck or patio of a new or remodeled building. b. Including, and within a five-foot (5’) radius of driveways and parking areas. c. Including, and within ten-foot (10’) radius of installation of public infrastructure improvements including public roadways, stormwater retention areas and utilities. (5) If a Heritage Tree is removed, it must be replaced with protected trees at least 100% of the dbh, subject to the following conditions: a. Heritage trees must be replaced with species of a similar type (deciduous or coniferous) that are normally found growing in similar conditions and that are included on the list of acceptable replacement species on file with the city forester. b. Replacement trees must be varied by species and sizes. c. Replacement trees must not be subject to known epidemic diseases or infestations. Disease or infestation resistant species and cultivars are allowed. d. Replacement trees must be at least two and one-half inches (2.5”) in caliper for deciduous trees and a minimum of seven feet (7’) tall for coniferous trees. e. Replacement tree plans are subject to approval by the City Forester before implementation. f. The tree inventory plan shall be verified at the time of final inspection for the building permit. Existing text – XXXX Stricken text – XXXX Added text – XXXX 4 g. If the city determines that there is no appropriate location for some or all the required replacement trees, those trees will not be required on site. h. Failure to replace protected trees results in a payment fee of $500 per dbh below 100%, plus a $130 administrative fee. (6) Before construction, grading or land clearing begins; city-approved tree protection fencing, or other method must be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing must be in conformance with the approved tree preservation plan. The fencing must be inspected by city staff before site work begins. The fencing must remain in place until all demolition and construction is complete. (7) No construction, compaction, construction access, stock piling of earth, storage of equipment or building materials, or grading may occur within the critical root zone areas of trees to be protected, unless there are no other on-site alternatives. If there are no other alternatives, a plan for this activity would need to be reviewed and approved by the city forester. A reasonable effort must be made when trenching utility lines to avoid the critical root zone. (8) When construction is complete all trees to remain must have the soil out to their drip line aerated and de-compacted. Aerating must include multiple concentric circles of 1” holes, 2” deep, or as recommended by an arborist. (9) If Protected Trees were removed within one (1) year prior to the date the development, subdivision application, demolition and building permit applications were submitted, these Protected Trees are also subject to the replacement policy set forth in paragraph (4) above. (10) Any transplanted tree shall not be counted as a protected tree that is removed under this section and shall not count as a tree that requires replacement under this section. (11) Amount of required replacement trees in (4) and (5) above shall be a variety of species and sizes as demonstrated below. Section 2. This ordinance is effective ___________. Deciduous (in feet) Coniferous (in feet) Less than 24 feet 24 feet or Greater 2” or less 5’ or less 5% 5% 2½” or greater 6’ or greater 60% 25% 3½” or greater 8’ or greater 20% 25% 4½” or greater 10’ or greater 10% 20% 5½” or greater 12’ or greater 5% 20% Existing text – XXXX Stricken text – XXXX Added text – XXXX 5 First Reading: Second Reading: Published: ATTEST: __________________________ _____________________________ Debra A. Mangen, City Clerk James B. Hovland, Mayor Please publish in the Edina Sun Current on: Send two affidavits of publication. Bill to Edina City Clerk CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Ordinance was duly adopted by the Edina City Council at its Regular Meeting of ___________________, 2022, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ______ day of ____________, 2022. ________________________________ City Clerk Draft Ordinance v.2 BOULEVARD TREES The City of Edina believes that it is in the best interest of the residents of Edina and the general public to regulate the planting, maintenance, and removal of trees on City boulevards, rights-of- way, and easements. The City encourages the proper planting and care of trees within the City, in order to increase our overall canopy for the purposes of aesthetics, traffic calming, and climate change response. Definitions: Right-of-Way: (City Code Sec. 24-) the surface and space above and below a public roadway, highway, street, cartway, bicycle lane and public sidewalk in which the city has an interest, including other dedicated rights-of-way for travel purposes and utility easements owned by the city for city utility purposes. Boulevard: (City Code Sec. 24-1) that portion of a street not occupied by the traveled portion of the street or a sidewalk. TREE PLANTING The City of Edina, a Tree City USA, encourages the planting of trees in boulevards adjacent to homeowners’ properties. Residents are responsible for planting trees on the boulevard area adjacent to their property, and should consult the unacceptable tree list (hyper link) to avoid planting tree species which detract from the environment. The City of Edina may initiate tree-planting on the boulevard. TREE MAINTENANCE It is the responsibility of the adjacent property owner to maintain trees on their boulevard. Sightlines along roadways must be maintained at all times; Planted trees should comply with the regulations of City Code, Article VII – Clear Zone View. Pruning should be done between the months of November and March for best care of trees. TREE REMOVAL It is unlawful for any person to remove any tree which is on public property, including rights-of- way, boulevards, and/or easements without first obtaining from the City a permit to do so. With a permit, it is the responsibility of the resident to safely remove the tree. Utility franchise agreements are exempt from this permitting requirement. Date: July 14, 2022 Agenda Item #: VII.B. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Manager Item Activity: Subject:Monthly call for communication requests Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Submit any communications requests to staff liaison for processing INTRODUCTION: ATTACHMENTS: Description EEC Communication Channels Energy and Environment Commission Communication Guidelines Communication Channels These channels are used by Edina’s Communication Department and can be accessed by the EEC. While turnaround time is included, it is recommended that requests be made as early as possible for planning purposes. There will be a call for communication requests as a standing agenda item at each EEC meeting. The staff liaison will coordinate requests with Communications Director, Jennifer Bennerotte. Type Content Materials from EEC Publishing Frequency Turnaround Time Website Press releases/news alerts (Hometown Heroes is a longer feature – also on social media and recognized at City Council meetings) Topic/ nomination, willingness to be interviewed Ad hoc 1 week (Hometown Heroes = 1-2 months) Better Together Edina Any topic that the Commission wants to get feedback on or engage with the public Topic, drafted text, type of engagement, etc. Ad hoc 1 week Sun Current Newspaper- Guest Column (cannot be submitted on behalf of the Commission/City). Anything coming from the City needs to be submitted by the Comms Dept. Text Weekly Independent submission Edition Edina Newsletter Topic, willingness to be interviewed Monthly 60 days Social Media Facebook, Twitter, Instagram Topic, # of posts Ad hoc Campaign = 1 month Basic post = 1 day Video Agenda: Edina /Mayor’s Minute/ Youtube idea Topic, willingness to be interviewed 2x/month 1 month Direct Mailers postcards, inserts, posters, flyers, etc. Budget, topic Ad hoc 1 month Send Text Text Topic Opt-in 1 month Other Newsletters PW Pipeline and Parks Activities Directory, The Times (Senior Center newsletter) Topic, willingness to be interviewed 2x/year (The Times = 10x/yr) 3 months City Extra Emails Can choose topic area-bulk emails Topic, draft text Opt-in 1 week Contact Information Grace Hancock Sustainability Manager GHancock@EdinaMN.gov Communication Department Project Lead Times The following lead times are organized by level of work involved by Communication Department. These are recommended by the staff to provide guidance for marketing and communication development. Level 1 (1 day) • Re-order of existing project Level 2 (3 days) • Re-sizing existing project (no other edits) • Website banner images • Basic photo editing Level 3 (1 week- small changes) • Copy changes where text doesn’t move • Postcards • Rack cards • Social media graphics based on existing campaign • PowerPoint presentation graphics for public event Level 4 (2 weeks-updates) • New social media graphics • Updates to existing pieces (new copy, colors, photos or combination thereof) • Posters and flyers • Ads Level 5 (3-4 weeks-significant projects) • New campaigns • New art • Brochures • Reports • Pamphlets and booklets Level 6 (More than 1 month (to be negotiated or determined with Director-large projects)) • Re-brand • Logo design • Publication redesign Date: July 14, 2022 Agenda Item #: VII.C. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:2023 Workplan Development Discussion Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Begin drafting 2023 EEC workplan. Google Doc: https://docs.google.com/spreadsheets/d/1DfAFr26HDc4bXZWJAc7RNMS6RIpZ6yxBnn8SeotKPuc/edit#gid=1646972763 INTRODUCTION: Commission Member Handbook is a resource to guide workplanning process. Commissions develop proposed work plans from June - August. Commission approves proposed workplan in September. Chair presents proposed work plan to Council in October. Staff present recommendations to Council in November. Council approves work plan in December. ATTACHMENTS: Description 2023 Commissioner Work Plan Template Template Updated 2021.06.08 Commission: Human Rights and Relations Commission 2023 Annual Work Plan Proposal Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Deliverable Leads Target Completion Date Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Deliverable Leads Target Completion Date Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Template Updated 2021.06.08 Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Deliverable Leads Target Completion Date Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Deliverable Leads Target Completion Date Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Template Updated 2021.06.08 Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Deliverable Leads Target Completion Date Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Deliverable Leads Target Completion Date Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Template Updated 2021.06.08 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.)