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Home My WebLink About2022-09-08 EEC AgendaAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, September 8, 2022 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission August 8, 2022 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Monthly call for communication requests B.2023 Workplan Development Discussion VII.Chair And Member Comments VIII.Sta- Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli1cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: September 8, 2022 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Grace Hancock, Sustainability Manager Item Activity: Subject:Minutes: Energy and Environment Commission August 8, 2022 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve EEC meeting minutes, August 8, 2022 INTRODUCTION: ATTACHMENTS: Description EEC Minutes: Aug 11, 2022 Agenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Mayors Conference Room Meeting will take place in person. Masks are optional. Thursday, August 11, 2022 7:00 PM I.Call To Order Chair Martinez called the meeting to order at 7:04pm. II.Roll Call Answering roll call were Chair Martinez, Vice Chair Horan, Commissioners Haugen, Lanzas, Lukens, Tessman and Schima Late: Commissioner Dakane arrived at 7:11pm Absent: Commissioners Haugen, Hovanec, and Student Commissioner Shumway III.Approval Of Meeting Agenda Motion by Michelle Horan to Approve Meeting Agenda. Seconded by Hilda Martinez Salgado. Motion Carried. IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission July 14, 2022 Motion by Cory Lukens to Approve Meeting Minutes. Seconded by Hilda Martinez Salgado. Motion Carried. V.Special Recognitions And Presentations A.Special Presentation: Time of Sale Energy Disclosure EEC received an informational presentation from Center for Energy and Environment on the topic of Time of Sale Energy Disclosure. VI.Community Comment No community comment was received During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VII.Reports/Recommendations A.2022 WP #1: Support Natural Habitat EEC voted to approve the EEC proposed amendment to City ordinance regarding residential tree protection, and to approve the ETC proposed ordinance regarding boulevard tree management. EEC asked staff to review language regarding whether the escrow "may" or "shall" be applied, and asked staff to review the practicality of the 36 month arborist review of trees in place to fully recover escrow available. These issues will be addressed in the accompanying staff memo to Council. EEC agreed that these ordinance proposals should be advanced to Council for their consideration and approval. Motion by Hilda Martinez Salgado to Approve proposed tree ordinances for advancement to Council. Seconded by Stephen Schima. Motion Carried. B.Monthly call for communication requests Staff Liaison Hancock called for any communication requests from the EEC pertaining to their work plan initiatives. Commissioners asked how the public was being notified about watering restrictions, and if the City could increase its communication on the topic. Commissioners asked if residents receive an annual mailer related to a "recycling refresher." C.2023 Workplan Development Discussion EEC finalized a list of 2023 work plan initiative proposals. EEC agreed to prioritize the initiatives via email ahead of their September meeting where the work plan will be approved for submittal to Council. VIII.Chair And Member Comments Chair Martinez invited all Members to make comments around the room. IX.Staff Comments X.Adjournment The EEC meeting was adjourned at 8:55pm. Motion by Bayardo Lanzas to Adjourn. Seconded by Hilda Martinez Salgado. Motion Carried. T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: September 8, 2022 Agenda Item #: VI.A. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Manager Item Activity: Subject:Monthly call for communication requests Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Submit any communications requests to staff liaison for processing INTRODUCTION: ATTACHMENTS: Description EEC Communication Channels Energy and Environment Commission Communication Guidelines Communication Channels These channels are used by Edina’s Communication Department and can be accessed by the EEC. While turnaround time is included, it is recommended that requests be made as early as possible for planning purposes. There will be a call for communication requests as a standing agenda item at each EEC meeting. The staff liaison will coordinate requests with Communications Director, Jennifer Bennerotte. Type Content Materials from EEC Publishing Frequency Turnaround Time Website Press releases/news alerts (Hometown Heroes is a longer feature – also on social media and recognized at City Council meetings) Topic/ nomination, willingness to be interviewed Ad hoc 1 week (Hometown Heroes = 1-2 months) Better Together Edina Any topic that the Commission wants to get feedback on or engage with the public Topic, drafted text, type of engagement, etc. Ad hoc 1 week Sun Current Newspaper- Guest Column (cannot be submitted on behalf of the Commission/City). Anything coming from the City needs to be submitted by the Comms Dept. Text Weekly Independent submission Edition Edina Newsletter Topic, willingness to be interviewed Monthly 60 days Social Media Facebook, Twitter, Instagram Topic, # of posts Ad hoc Campaign = 1 month Basic post = 1 day Video Agenda: Edina /Mayor’s Minute/ Youtube idea Topic, willingness to be interviewed 2x/month 1 month Direct Mailers postcards, inserts, posters, flyers, etc. Budget, topic Ad hoc 1 month Send Text Text Topic Opt-in 1 month Other Newsletters PW Pipeline and Parks Activities Directory, The Times (Senior Center newsletter) Topic, willingness to be interviewed 2x/year (The Times = 10x/yr) 3 months City Extra Emails Can choose topic area-bulk emails Topic, draft text Opt-in 1 week Contact Information Grace Hancock Sustainability Manager GHancock@EdinaMN.gov Communication Department Project Lead Times The following lead times are organized by level of work involved by Communication Department. These are recommended by the staff to provide guidance for marketing and communication development. Level 1 (1 day) • Re-order of existing project Level 2 (3 days) • Re-sizing existing project (no other edits) • Website banner images • Basic photo editing Level 3 (1 week- small changes) • Copy changes where text doesn’t move • Postcards • Rack cards • Social media graphics based on existing campaign • PowerPoint presentation graphics for public event Level 4 (2 weeks-updates) • New social media graphics • Updates to existing pieces (new copy, colors, photos or combination thereof) • Posters and flyers • Ads Level 5 (3-4 weeks-significant projects) • New campaigns • New art • Brochures • Reports • Pamphlets and booklets Level 6 (More than 1 month (to be negotiated or determined with Director-large projects)) • Re-brand • Logo design • Publication redesign Date: September 8, 2022 Agenda Item #: VI.B. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:2023 Workplan Development Discussion Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve 2023 EEC Work Plan proposal to Council. INTRODUCTION: Commission Member Handbook is a resource to guide workplanning process. Commissions develop proposed work plans from June - August. Commission approves proposed workplan in September. Chair presents proposed work plan to Council in October. Staff present recommendations to Council in November. Council approves work plan in December. ATTACHMENTS: Description EEC Draft 2023 Work Plan Initiative Votes 9.6.22 Template Updated 2021.06.08 Commission: Energy and Environment Commission 2023 Annual Work Plan Proposal Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Off-Street Parking Joint Effort (ETC & Planning) Deliverable • A collaborative 2023 work plan activity shared among E&E, Transportation and Planning (1-2 members from each commission). • Recommend what parking initiatives City should pursue over the next 10-15 years, in what order, and what commissions/resources should be assigned to each. I.e. Parking Benefit Districts, etc. • Engage consulting support via PC funds. • Recommend a bike rack addition strategy to accelerate bike parking installation Leads Hilda Martinez, Stephen Schima Target Completion Date Budget Required: (Completed by staff) Planning Commission has indicated they have funds for consulting support Staff Support Required (Completed by staff): • Liaison: ~10 hours (advise EEC at key points, interview colleagues in neighboring cities, gather staff comment as needed) • Comms: N/A • Other staff: Potentially ~5 hours for other relevant staff to offer comment (Transportation, Planning, Engineering) Liaison Comments: Four Climate Actions relate to parking management; Staff supports cross-commission work to recommend implementation pathways for these actions. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Template Updated 2021.06.08 Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Time of Sale Energy Disclosure Program Deliverable Review and revise the program currently under implementation in Bloomington and Minneapolis. Analyze local data and evaluate if it is a program that can be implemented in the city of Edina. Leads Hilda Martinez, Stephen Schima, Cory Lukens Target Completion Date Q4 Budget Required: (Completed by staff) Funds are not needed for this project. Staff Support Required (Completed by staff): • Liaison: ~10 hours (advise EEC at key points, interview colleagues in Bloomington & Minneapolis, gather staff comment as needed) • Comms: N/A • Other staff: Potentially ~5 hours for other relevant staff to offer comment (IT, Inspections, Health) Liaison Comments: Liaison is supportive, given this project’s potential to substantially increase the number of homes on Edina that receive an energy audit annually. A “study and report” phase is needed to identify options, though EEC may be prepared to make a recommendation to Council in 2023 as well. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Initiative Title No Mow May 2.0 Deliverable • Consider if any recommended changes to No Mow May (NMM) are needed, including program expansion to other property types and report-back method for residents. • Establish a communication strategy with support from the City Communication area. • Link NMM promotion with the promotion of rain and pollinator gardens. Leads Tom Tessman, Hilda Martinez, Suryash Rawat Target Completion Date Q3 Template Updated 2021.06.08 • Explore ways for residents to add additional "greening" efforts beyond NMM, including soil health Budget Required: (Completed by staff) Funds are available for this project, including to purchase and distribute yard signs, and host workshops with partners on related topics. Might include yard equipment giveaways like electric lawn equipment or a rain barrel as incentive for participation. Staff Support Required (Completed by staff): • Liaison: ~26 hours (1 hr/week for first half 2023) • Comms: • Other staff: ~10 hours for City Hall Receptionist for sign distribution (600 signs, 1 min/sign); 5 hours for Weed Inspector/Parks Dept. Liaison Comments: 1,200 residents participated in NMM 2022, it was a popular program and relieved enforcement pressure on Parks staff during a busy season. Staff is supportive. This could be part of staff work plan given a successful model in 2021 led by EEC. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Electric lawncare study Deliverable • Study impacts of fossil-fuel lawn equipment (resident noise complaints, pollution, pollinator effects) • Review options in the market regarding electric lawn equipment • Study ways of establishing a funding mechanism that can help homeowners shift their old equipment to electric • Evaluate what option the city has regarding lawncare companies who provide service in Edina. Leads Hilda Martinez Target Completion Date Q4 Budget Required: (Completed by staff) N/A Staff Support Required (Completed by staff): • Liaison: ~10 hours (advise EEC at key points, interview colleagues in neighboring cities, gather staff comment as needed) • Comms: N/A • Other staff: Potentially ~5 hours for other relevant staff to offer comment (Parks, Admin, Finance) Template Updated 2021.06.08 Liaison Comments: Staff is supportive. Related to CAP action TL 4-5 “Develop incentive and educational programs to transition lawn care companies and homeowners from using fuel-burning lawn equipment (e.g., lawn mowers, blowers) to electric.” City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Green Business Recognition Program Deliverable • Strengthen and bring more business to the Green Business Recognition Program. Establish an annual outreach and recruitment calendar including spring communications campaign; present at Chamber, Rotary and other relevant business associations • Add bike rack fund participation as part of rubric Leads Cory Lukens, Teri Hovanec Target Completion Date Q4 Budget Required: (Completed by staff) Budget needs to provide materials at presentations, one print media recruitment campaign, business recognition decal purchases Staff Support Required (Completed by staff): • Liaison: ~26 hours (30 mins/week to manage Better Together site, coordinate new business recognition, support presentations and advise on promotion campaigns) • Comms: • Other staff: N/A Liaison Comments: This is an established yet dynamic program. Staff is supportive. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Template Updated 2021.06.08 Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Commercial Tree Ordinance Deliverable Assess Edina’s Commercial Tree Ordinance by comparing to similar ordinances adopted in relevant cities and determine if changes should be made. Leads John Haugen, Hilda Martinez, Tom Tessman Target Completion Date Q4 Budget Required: (Completed by staff) N/A Staff Support Required (Completed by staff): • Liaison: ~15 hours (advise EEC at key points, interview colleagues in neighboring cities, gather staff comment as needed) • Comms: N/A • Other staff: ~10 hours for other relevant staff to offer comment (Forestry, Building Inspections, Planning, Parks, Engineering) (PARKS) Liaison Comments: EEC recommended an amendment to Edina’s residential tree ordinance in 2022. Staff is supportive. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Project Earth Partnership Deliverable • Partner with Project Earth on school-identified sustainability priorities, such as building renewable energy and energy efficiency, bus electrification, native plantings and cafeteria waste reduction (composting and Styrofoam trays). Leads Student Commissioners Target Completion Date Q4 Budget Required: (Completed by staff) N/A Staff Support Required (Completed by staff): • Liaison: ~10 hours (coordinate connection between Project Earth & EEC, with school district contacts) • Comms: N/A • Other staff: N/A Liaison Comments: Staff is supportive, 10 CAP actions rely on school district support and implementation for completion. City Manager Comments: Progress Q1: Template Updated 2021.06.08 Progress Q2: Progress Q3: Progress Q4: Initiative # 8 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Commission CAP support Deliverable Provide comment and/or advice to other commissions seeking to accomplish Climate Actions on their work plans (ex: ETC boulevard trees, PC city code review, etc., HRRC HS4-3) Leads Target Completion Date Q4 Budget Required: (Completed by staff) N/A Staff Support Required (Completed by staff): • Liaison: ~5 hours • Comms: N/A • Other staff: Potentially ~5 hours for other staff liaisons to help coordinate comments. Liaison Comments: Staff is supportive. The EEC is the established community review body for Climate Action Plan progress reviews. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Complete Streets Pilot Deliverable • Work with Transportation Planner to identify 1-3 streets or corridors in Edina where Complete Streets (aka Living Streets) principles could be demonstrated • Identify funding opportunities and recommend funding proposal elements • Receive comment from ETC Leads Stephen Schima, Hilda Martinez Target Completion Date Q4 Budget Required: (Completed by staff) N/A Template Updated 2021.06.08 Staff Support Required (Completed by staff): • Liaison: ~5 hours (advise EEC at key points, interview colleagues in neighboring cities, gather staff comment as needed) • Comms: N/A • Other staff: ~10 hours for Transportation Planner to advise EEC on existing plans and practices, coordinate comment with ETC Liaison Comments: Staff is supportive. This accelerates progress on goals outlined in Edina Transportation and Climate Action Plans. Living Streets Policy applied during street reconstruction and private development projects – EEC can look at 5-year street reconstruction map to choose locations, come up with Living Streets concept to apply for funding. Note that street reconstruction includes 2-3 year advance notice to residents, 1 year advance notice of street widths, bike parking, sidewalks. Limitations currently include stormwater management & flood risk and conflicts between uses and flood mitigation, funding related to this, long-term City O&M. Current procedure: “hi residents, this is plan that Council approved, here is staff recommendation” - changes are made via public hearings & approved by Council. https://www.edinamn.gov/361/Street-Reconstruction-Projects - potentially add this project when Cahill District group makes recommendations to Council for next steps: Cahill could be a compelling location for a Complete Streets Pilot. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Organized Trash Collection Deliverable • Develop a strategic plan for the City of Edina to adequately assess Organized Trash Collection as an alternative to the Open system, with a focus on identifying and answering open questions that Staff, Council, Residents and Commissioners have; working with Staff to collect data on the current state of trash hauling in Edina, and raising information so that decision-makers are looking at the issue with accuracy, clarity, and comprehensive data points. The deliverable is a report and recommendation on how to proceed with OTC. Leads John Haugen Target Completion Date Q4 Budget Required: (Completed by staff) N/A Staff Support Required (Completed by staff): • Liaison: ~10 hours (advise EEC, gather staff comment and support data collection) • Comms: • Other staff: ~10 hours from Transportation Planner, City Attorney Template Updated 2021.06.08 Liaison Comments: Staff is supportive, organized trash collection is related to two Climate Actions; this initiative builds on ETC “Study and Report” 2021 initiative City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title Bag Ordinance Awareness Campaign Deliverable • Create awareness to reuse non-plastic bags • Campaign to educate if bag fee is approved • Advise residents how to acquire reusable bags from different sources Leads Ukasha Dakane, Hilda Martinez Target Completion Date Q4 Budget Required: (Completed by staff) Budget is needed to develop outreach and promotion materials, for printing and any swag like reusable bags to drive behavior change. Staff Support Required (Completed by staff): • Liaison: ~20 hours (coordinate with Comms to develop, implement and track campaign) • Comms: • Other staff: if a bag fee is imposed based on EEC 2022 initiative recommendation, staff capacity is needed to enforce the fee and determine fee receipt and use process by City. Liaison Comments: Dependent on action taken by Council in 2022 related to ’22 EEC initiative on Plastic Bag Study & Recommendation. An awareness campaign may be better suited in staff work plans. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative # 12 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Template Updated 2021.06.08 Initiative Title Heritage Tree Recognition Campaign Deliverable • Identify existing Heritage Trees (30”+ dbh or 30’+ conifer) in Edina, whether through Forester knowledge or property owner application • Recognize Heritage Trees • Raise awareness about Heritage Trees through signs, a walking tour, or other idea Leads Cory Lukens, Teri Hovanec Target Completion Date Q4 Budget Required: (Completed by staff) N/A Staff Support Required (Completed by staff): • Liaison: ~10 hours (developer Heritage Tree recognition program, either proactive ID by staff or intake form/application by property owners) • Comms: Provide program design assistance, tree signifier design and production, stories/videos on heritage trees around Edina • Other staff: ~20 hours for City Forester and GIS staff to identify Heritage trees, notify property owners, screen requests for recognition. Potential partnership with Arts & Culture Commission? Liaison Comments: Dependent on Council approval of Residential Tree Ordinance amendment proposal by EEC in 2022. Forestry would like a year to focus on new ordinance enforcement rather than commit resources to this campaign. Does not have capacity to proactively ID trees, or reactively review/verify applications at this time. City Manager Comments: Progress Q1: Progress Q2: Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.)