HomeMy WebLinkAbout2022-11-10 EEC AgendaAgenda
Energy and Environment Commission
City Of Edina, Minnesota
City Hall - Community Room
Meeting will take place in person. Masks are optional.
Thursday, November 10, 2022
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Energy and Environment Commission October 13,
2022
V.Special Recognitions And Presentations
A.Special Presentation: Edina Organics Coordinator
B.Special Presentation: Project Earth
VI.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VII.Reports/Recommendations
A.Monthly call for communication requests
B.EEC 2023 Work Plan with CM comments
VIII.Chair And Member Comments
IX.Sta0 Comments
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli1cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: November 10, 2022 Agenda Item #: IV.A.
To:Energy and Environment Commission Item Type:
Minutes
From:Grace Hancock, Sustainability Manager
Item Activity:
Subject:Minutes: Energy and Environment Commission
October 13, 2022
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve EEC meeting minutes, October 13, 2022
INTRODUCTION:
ATTACHMENTS:
Description
EEC Minutes: October 13, 2022
Agenda
Energy and Environment Commission
City Of Edina, Minnesota
City Hall - Community Room
Meeting will take place in person. Masks are optional.
Thursday, October 13, 2022
7:00 PM
I.Call To Order
Chair Martinez called the meeting to order at 7:02pm.
II.Roll Call
Answering roll call were Chair Martinez, Vice Chair Horan, Commissioners
Haugen, Hovanec, Lanzas, Lukens, Tessman and Schima, Student
Commissioners Machart and Rawat.
Late: Commissioner Dakane
III.Approval Of Meeting Agenda
Motion by Michelle Horan to Approve Meeting Agenda. Seconded by Tom
Tessman. Motion Carried.
IV.Approval Of Meeting Minutes
A.Minutes: Energy and Environment Commission September 8, 2022
Motion by John Haugen to Approve Meeting Minutes. Seconded by Hilda
Martinez Salgado. Motion Carried.
V.Special Recognitions And Presentations
A.Special Presentation: Center for Energy & Environment
CEE presenter was unable to join EEC, so this item was not completed.
B.Special Presentation: Semi-annual Climate Action Plan Update
EEC received a progress report on 2022 Climate Actions underway.
VI.Community Comment
No community comment was received
During "Community Comment," the Board/Commission will invite residents to share relevant issues or
concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of
speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on
tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair
or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might
refer the matter to staff for consideration at a future meeting.
VII.Reports/Recommendations
A.2022 Workplan Progress Discussion
EEC discussed progress on its 2022 work plan, including a timeline to wrap
up its final unfinished work plan item, plastic bags recommendation.
B.Monthly call for communication requests
EEC requested publicity to raise awareness of the newly passed residential
tree protection ordinance.
EEC requested a communications campaign to celebrate businesses who are
already participating in Green to Go packaging
EEC requested a communications campaign to recognize green businesses
via a business spotlight profile, one business per quarter
Student Commissioner Rawat volunteered to help write these
spotlights
EEC requested a series of communications videos, "PSA style," to
promote core initiatives. EEC brainstormed that these PSAs could be
shown at Edina Theatre, including topics like Green Business Recognition
Program, No Mow May, etc.
EEC requested that Communications Department consider allowing a
student commissioner instagram takeover.
VIII.Chair And Member Comments
Chair Martinez invited all Members to make comments around the room.
IX.Staff Comments
Liaison Hancock notified Commissioners that Fartun Ismail (Somali
American Women Action Center (SAWAC)) will be honored as a
Hometown Hero at the Oct. 18 City Council meeting.
X.Adjournment
The EEC meeting was adjourned at 8:12pm.
Motion by Bayardo Lanzas to Adjourn. Seconded by Tom Tessman. Motion
Carried.
T he City of Edina wants all residents to be comfortable being part of the public process. If
you need assistance in the way of hearing amplification, an interpreter, large-print
documents or something else, please call 952-927-8861 72 hours in advance of the meeting.
Date: November 10, 2022 Agenda Item #: V.A.
To:Energy and Environment Commission Item Type:
Other
From:Grace Hancock, Sustainability Manager
Item Activity:
Subject:Special Presentation: Edina Organics Coordinator Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Receive information from Twila Singh, Edina Organics Recycling Coordinator
INTRODUCTION:
Date: November 10, 2022 Agenda Item #: V.B.
To:Energy and Environment Commission Item Type:
Other
From:Grace Hancock, Sustainability Manager
Item Activity:
Subject:Special Presentation: Project Earth Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Receive presentation from Edina High School P roject Earth Student Group.
INTRODUCTION:
Date: November 10, 2022 Agenda Item #: VII.A.
To:Energy and Environment Commission Item Type:
Report and Recommendation
From:Grace Hancock, Sustainability Manager
Item Activity:
Subject:Monthly call for communication requests Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Submit any communications requests to staff liaison for processing
INTRODUCTION:
ATTACHMENTS:
Description
EEC Communication Channels
Energy and Environment Commission Communication Guidelines
Communication Channels
These channels are used by Edina’s Communication Department and can be accessed by the EEC. While
turnaround time is included, it is recommended that requests be made as early as possible for planning
purposes. There will be a call for communication requests as a standing agenda item at each EEC
meeting. The staff liaison will coordinate requests with Communications Director, Jennifer Bennerotte.
Type Content Materials from
EEC
Publishing
Frequency
Turnaround
Time
Website Press releases/news alerts (Hometown
Heroes is a longer feature – also on
social media and recognized at City
Council meetings)
Topic/
nomination,
willingness to be
interviewed
Ad hoc 1 week
(Hometown
Heroes = 1-2
months)
Better
Together
Edina
Any topic that the Commission wants
to get feedback on or engage with the
public
Topic, drafted
text, type of
engagement, etc.
Ad hoc 1 week
Sun Current Newspaper- Guest Column (cannot
be submitted on behalf of the
Commission/City). Anything coming
from the City needs to be submitted
by the Comms Dept.
Text Weekly Independent
submission
Edition Edina Newsletter Topic, willingness
to be interviewed
Monthly 60 days
Social Media Facebook, Twitter, Instagram Topic, # of posts Ad hoc Campaign = 1
month
Basic post = 1 day
Video Agenda: Edina /Mayor’s Minute/
Youtube idea
Topic, willingness
to be interviewed
2x/month 1 month
Direct Mailers postcards, inserts, posters, flyers, etc. Budget, topic Ad hoc 1 month
Send Text Text Topic Opt-in 1 month
Other
Newsletters
PW Pipeline and Parks Activities
Directory, The Times (Senior Center
newsletter)
Topic, willingness
to be interviewed
2x/year
(The
Times =
10x/yr)
3 months
City Extra
Emails
Can choose topic area-bulk emails Topic, draft text Opt-in 1 week
Contact Information
Grace Hancock
Sustainability Manager
GHancock@EdinaMN.gov
Communication Department Project Lead Times
The following lead times are organized by level of work involved by Communication Department. These
are recommended by the staff to provide guidance for marketing and communication development.
Level 1 (1 day)
• Re-order of existing project
Level 2 (3 days)
• Re-sizing existing project (no other edits)
• Website banner images
• Basic photo editing
Level 3 (1 week- small changes)
• Copy changes where text doesn’t move
• Postcards
• Rack cards
• Social media graphics based on existing campaign
• PowerPoint presentation graphics for public event
Level 4 (2 weeks-updates)
• New social media graphics
• Updates to existing pieces (new copy, colors, photos or combination thereof)
• Posters and flyers
• Ads
Level 5 (3-4 weeks-significant projects)
• New campaigns
• New art
• Brochures
• Reports
• Pamphlets and booklets
Level 6 (More than 1 month (to be negotiated or determined with Director-large projects))
• Re-brand
• Logo design
• Publication redesign
Date: November 10, 2022 Agenda Item #: VII.B.
To:Energy and Environment Commission Item Type:
Report and Recommendation
From:Grace Hancock, Sustainability Manager
Item Activity:
Subject:EEC 2023 Work Plan with CM comments Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Receive updated 2023 EEC work plan proposal with City Manager comments. City Council received this version
on Nov 1, 2022.
INTRODUCTION:
ATTACHMENTS:
Description
2023 EEC Work Plan Proposal: CM Comments
Template Updated 2021.06.08
Commission: Energy and Environment Commission
2023 Annual Work Plan Proposal
Initiative
# 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) 3 (Review & Recommend) X 4 (Review & Decide)
Initiative
Title
No Mow
May 2.0
Deliverable
• Consider if any recommended changes to No Mow May (NMM) are needed, including program
expansion to other property types (condos, commercial, etc.) and report-back method for residents.
• Establish a communication strategy with support from the City Communication area.
• Link NMM promotion with the promotion of rain and pollinator gardens.
• Explore ways for residents to add additional "greening" efforts beyond NMM, including soil health
Leads
Tom
Tessman,
Hilda
Martinez,
Suryash
Rawat
Target
Completion
Date
Q2
Budget Required: (Completed by staff) Funds are available for this project, including to purchase and distribute yard signs (600 signs at $6.25 =
$3,750), and host workshops with partners on related topics (~$3,250 for two workshops). Might include yard equipment giveaways like electric
lawn equipment or a rain barrel as incentive for participation (~$1,000).
Staff Support Required (Completed by staff):
• Liaison: ~26 hours (1 hr/week for first half 2023)
• Comms: 40-60 hours (stories, video, sign distribution, etc.)
• Other staff: 5 hours for Weed Inspector/Parks Dept.
Liaison Comments: 1,200 residents participated in NMM 2022, it was a popular program and relieved enforcement pressure on Parks staff during a
busy season. Staff is supportive.
City Manager Comments: No changes. Council charge 4.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) 3 (Review & Recommend) X 4 (Review & Decide)
Initiative
Title
Green
Business
Deliverable
• Strengthen and bring more business to the Green Business Recognition Program. Establish
an annual outreach and recruitment calendar including spring communications campaign;
present at Chamber, Rotary and other relevant business associations
Leads
Cory Lukens,
Teri
Hovanec,
Target
Completion
Date
Q4
Template Updated 2021.06.08
Recognition
Program • Add bike rack fund participation as part of rubric, as well as one-stop lighting audits, tree preservation.
Bayardo
Lanzas
Budget Required: (Completed by staff) Budget needs to provide materials at presentations, one print media recruitment campaign, business
recognition decal purchases (~$2,500)
Staff Support Required (Completed by staff):
• Liaison: ~26 hours (30 mins/week to manage Better Together site, coordinate new business recognition, support presentations and advise
on promotion campaigns)
• Comms: 80 hours (8/story) (Chamber weekly e-ad, storytelling of those we’re recognizing, potential annual mixer support, social media
campaign)
• Other staff: N/A
Liaison Comments: This is an established yet dynamic program. Staff is supportive.
City Manager Comments: No changes. Council charge 4.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative
Title Project Earth
Partnership
Deliverable
• Partner with Project Earth on student-identified sustainability priorities, such as building renewable energy and energy efficiency, bus electrification, native plantings, water use, and cafeteria waste reduction (composting and Styrofoam trays).
Leads
Ella Machart, Suryash Rawat
Target
Completion Date
Q2
Budget Required: (Completed by staff) N/A
Staff Support Required (Completed by staff):
• Liaison: ~10 hours (coordinate connection between Project Earth & EEC, with school district contacts)
• Comms: N/A
• Other staff: N/A
Liaison Comments: Staff is supportive, 10 CAP actions rely on school district support and implementation for completion.
City Manager Comments: Move initiative to parking lot. The student perspective and student lead projects are highly valued. A specific initiative is
important to ensure the city has authority. Until we know what the project is we don’t know how much staff support is required. Make a mid-year
work plan amendment once the project is defined.
Template Updated 2021.06.08
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) X 4 (Review & Decide)
Initiative Title Tree
Recognition
Campaign
Deliverable
• “Parade of Trees” tree recognition campaign around Arbor Day
• Residents submit photos and locations of special trees. Trees are mapped and residents are invited to do a walking tour to see the trees. Tree photos can be used in social
media to raise awareness around Edina’s tree canopy.
• EEC may award special tree recognitions: “most climbable tree,” “spookiest,” etc.
• Mayor will be invited to recognize beloved trees during Mayor’s Minute
Leads Cory Lukens, Teri
Hovanec, John
Haugen
Target Completion
Date
Q4
Budget Required: (Completed by staff) budget needs for tree medallions for tree awards
Staff Support Required (Completed by staff):
• Liaison: ~10 hours (works with Comms and GIS staff to organize communication campaign and populate online parade of trees map.)
• Comms: 160 hours (Provide campaign design assistance, tree signifier design (e.g. tree medallion) and production, stories/videos on special
trees around Edina)
• Other staff: ~10 hours for GIS staff to receive special tree submissions, geocode them and produce walking tour map
Liaison Comments: While staff is supportive, this is the equivalent of one month of staff time for communications – other ways to accomplish this
initiative with fewer resources are needed
City Manager Comments: No changes. The commission should utilize Better Together Edina for this work plan initiative. Communications will
support outreach/advertising. Council charge 4.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Template Updated 2021.06.08
Initiative Title
Commercial Tree Ordinance
Deliverable
Assess Edina’s Commercial Tree Ordinance by comparing to similar ordinances adopted in relevant cities; determine if changes should be made.
Leads
John Haugen, Hilda Martinez, Tom Tessman
Target
Completion Date Q4
Budget Required: (Completed by staff) N/A
Staff Support Required (Completed by staff):
• Liaison: ~15 hours (advise EEC at key points, interview colleagues in neighboring cities, gather staff comment as needed)
• Comms: N/A
• Other staff: ~10 hours for other relevant staff to offer comment (Legal, Forestry, Building Inspections, Planning, Parks, Engineering)
Liaison Comments: EEC recommended an amendment to Edina’s residential tree ordinance in 2022. Staff is supportive.
City Manager Comments: No changes. Council charge 3.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #
6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge X 1 (Study & Report) 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Time of Sale Energy
Disclosure Program
Deliverable
Review the program currently under implementation in Bloomington and Minneapolis.
Analyze local data and evaluate if it is a program that can be implemented in the city of
Edina.
Leads
Hilda Martinez,
Stephen Schima,
Cory Lukens
Target Completion
Date Q4
Budget Required: (Completed by staff) Funds are not needed for this project.
Staff Support Required (Completed by staff):
• Liaison: ~10 hours (advise EEC at key points, interview colleagues in Bloomington & Minneapolis, gather staff comment as needed)
• Comms: N/A
• Other staff: Potentially ~5 hours for other relevant staff to offer comment and provide data (Assessing, IT, Inspections, Health)
Liaison Comments: Liaison is supportive, given this project’s potential to substantially increase the number of homes on Edina that receive an energy
audit annually. A “study and report” phase is needed to identify options, though EEC may be prepared to make a recommendation to Council in 2023 as well.
City Manager Comments: No changes. Council charge 1.
Progress Q1:
Progress Q2:
Progress Q3:
Template Updated 2021.06.08
Progress Q4:
Initiative # 7 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative
Title
Organized Trash
Collection
Approach
Deliverable
• Develop a strategic plan for the City of Edina to adequately assess Organized Trash
Collection as an alternative to the Open system, with a focus on identifying and
answering open questions that Staff, Council, Residents and Commissioners have
• work with Staff to collect data on the current state of trash hauling in Edina, and raise information so that decision-makers are looking at the issue with accuracy,
clarity, and comprehensive data points.
• Include a work session with Council to discuss early findings. Receive feedback from ETC. The deliverable is a report and recommendation on how to proceed with OTC.
Leads
John Haugen,
Bayardo Lanzas
Target
Completion
Date Q4
Budget Required: (Completed by staff) N/A
Staff Support Required (Completed by staff):
• Liaison: ~10 hours (advise EEC, gather staff comment and support data collection)
• Comms: N/A
• Other staff: ~20 hours from Transportation Planner, City Attorney, Recycling Coordinator
Liaison Comments: Staff is supportive, organized trash collection is related to two Climate Actions; this initiative builds on ETC “Study and Report”
2021 initiative.
City Manager Comments: Remove initiative. Commission has completed their work. Staff needs direction from Council on moving forward with legal
process.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 8 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) X 2 (Review & Comment) 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative
Title Other
Commission
Support
Deliverable
• Comment on joint initiative between Planning and Transportation
Commissions focused on parking. EEC members may join a sub-committee led
by PC or ETC on this topic.
• Comment on other Commission CAP-related initiatives, as invited. Expected
commissions include Planning, Transportation, Human Rights and Relations.
Leads
Hilda Martinez, Stephen Schima
Target Completion
Date Q4
Budget Required: (Completed by staff) N/A
Staff Support Required (Completed by staff):
• Liaison: ~5 hours (coordinate with EEC and other commission staff liaisons to share comment)
• Comms:
• Other staff: ~3 hours for organizing support from other Commission Staff Liaisons
Liaison Comments: Staff liaison expects limited time commitment by the EEC on this topic. Four Climate Actions relate to parking management; Staff supports cross-commission work to recommend implementation pathways for these actions.
City Manager Comments: Break initiative into three separate initiatives. See NEW initiative 9 & 10. Change initiative 8 to read, “Review and
comment on considerations for future parking initiatives the city should pursue over the next 10-15 years. Planning Commission is lead. ETC and EEC will review and comment.”
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
NEW
Initiative # 9 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) X 2 (Review & Comment) 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative
Title
Climate
Action Plan
HS 4-3
Deliverable
• Review and comment on HRRC’s CAP-related initiative
Leads
Hilda Martinez,
Stephen Schima
Target Completion
Date
Q4
Budget Required: (Completed by staff) N/A
Staff Support Required (Completed by staff):
Liaison Comments:
Template Updated 2021.06.08
City Manager Comments: NEW initiative 9.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
NEW
Initiative #
10
Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) X 2 (Review & Comment) 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative
Title
CAP -
Greenspace + Trees
Strategy GS1
Deliverable
• Review and comment on ETC’s CAP-related initiative
Leads
Hilda Martinez,
Stephen Schima
Target Completion
Date
Q4
Budget Required: (Completed by staff) N/A
Staff Support Required (Completed by staff):
Liaison Comments:
City Manager Comments: NEW initiative 10. This initiative would be removed if Council decides to remove work plan initiative #4 from the
transportation commission’s work plan.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
2023 quarterly communications topics:
o Reusable and single-use bag awareness campaign (related to 2022 EEC recommendation related to plastic bag management in Edina)
o Electric lawncare awareness versus fossil-fueled lawncare equipment (related to No Mow May & CAP actions)
Complete Streets Pilot (likely in Cahill district in future years)