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HomeMy WebLinkAbout2022-01-11 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota Virtual Meeting This meeting will be held electronically using Webex software. The meeting will be streamed live on the City's YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting via telephone by calling 1-415-655-0001 access code 2450 776 3825. Tuesday, January 11, 2022 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission Dec. 14, 2021 V.Reports/Recommendations A.Proposed Public Park at 5146 Eden Avenue B.2022 Work Plan VI.Chair And Member Comments VII.Sta/ Comments A.Informational Items B.Upcoming Meetings and Events VIII.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: January 11, 2022 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission Dec. 14, 2021 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the Dec. 14, 2021 Parks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Dec. 14, 2021 Draft Minutes☒ Approved Minutes☐ Approved Date: 1/11/2022 Minutes City of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course December 14, 2021 7:00 p.m. I. Call to Order Chair Ites called the meeting to order at 7:10 p.m. II. Roll Call Answering roll call were Commissioners Doscotch, Good, Haas, Ites, McAwley, Miller, Strothers, and Student Commissioner Prethus Absent: Commissioners Nelson, Willette and Student Commissioner Jha. Staff present: Staff Liaison Perry Vetter, Assistant Director Recreation & Facilities Tracy Petersen, and Administrative Coordinator Janet Canton. III. Approval of Meeting Agenda Motion made by Miller to approve the meeting agenda. Motion seconded by McAwley. Roll call vote. Motion carried. IV. Approval of Meeting Minutes Motion made by Haas to approve the October 12, 2021 minutes. Motion seconded by Miller. Roll call vote. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Proposed Park & Recreation Fees for 2022 Assistant Director Petersen indicated annually staff asks the commission to review and make a recommendation to the City Council for adoption. She went over the proposed fees for 2022 and highlighted some of the changes. Commissioners asked questions regarding the golf dome and reservation system, when the last time green fees increased, the expected impact of labor costs, as well as aquatic center hiring and training and facility cost sharing possibilities. Motion made by Good to recommend to the City Council the proposed 2022 Parks & Recreation fees. Motion seconded by McAwley. Motion carried. B. 2021 Work Plan Updates Draft Minutes☒ Approved Minutes☐ Approved Date: 1/11/2022 Initiative #1 - Review and comment on proposed plan to identify barriers for participation and reach communities of color through different modes and feedback. Staff Liaison Vetter updated the commission on information from HRRC. The commission commented on the information sent and on commissioner thought option one had a lot of good points because it was trusted data. Initiative #2 – Create presentation to share information about Parks & Recreation facilities, services, and systems with up to six community groups. It was noted that Commissioner Nelson will no longer be the lead on this initiative but would still like to participate. Initiative #3 – Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. Commissioner McAwley updated the commission on funding park infrastructures. Local option sales tax was reviewed and proposed this be finalized for ballot entry no later than June 30, 2022. Commissioner McAwley indicated the city has put in a request for State bonding for fifteen million dollars to assist in the updating an expansion of Braemar Ice Arena. The city will find out if it was approved after the Legislative session in 2022. She thought the commission should propose to the City Council a referendum for 2023 to cover the costs of replacing any playground equipment that is twenty to twenty-five years old and warming houses that have not been updated as well as future funding for miscellaneous items. The commission discussed the proposals including staffing, infrastructure, and a possible referendum. Initiative #4 – Study and report on options to categorize underutilized park amenities/areas and identify park amenity needs. Commissioner Doscotch updated the commission on the parks and trails strategic plan including determining when and which playgrounds would be replaced. One of the main criteria would be housing density, past and future, and age and demographic information based on a localized basis. The commission discussed the criteria and current changes with park usage as well as a possible park by park comprehensive study. Initiative #5 – Study and report evaluating options for determining benchmarks (park amenities, operations, service areas) the commission started studying in 2020. Commissioner Good updated the commission on the seven recommended benchmarks the group produced. C. 2022 Work Plan Staff Liaison Vetter informed the commission the City Council approved the 2022 work plan. He asked the commission to go through and assign commissioners to each of the initiatives and a lead for each initiative. Initiative #1 – Present information about Parks & Recreation facilities, services, and systems with up to six community groups. Commissioners Good, Haas, Nelson, and Student Commissioner Presthus will work on this initiative. Commissioner Good will take the lead. Initiative #2 – Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. The report will include a philanthropic wish list. Commissioners Doscotch, Haas, Ites and McAwley will work on this initiative. Commissioner Ites will take the lead. Draft Minutes☒ Approved Minutes☐ Approved Date: 1/11/2022 Initiative #3 – Research opportunities to expand volunteer assistance for park initiatives. Commissioners Miller, Strother and Willette will work on this initiative. Commissioner Willette will take the lead. Initiative #4 – Provide support with educational opportunities for the Local Option Sales Tax in the community as needed. Commissioners Doscotch, Good and Ites will work on this initiative. Commissioner will not assign a lead as this expected to be a staff lead initiative and will inform members as the project progresses. Initiative #5 – Review and comment on amendments to the park ordinances being recommended by staff for update. Commissioners Doscotch, Miller, Strother and Student Commissioner Presthus will work on this initiative. Commissioner Strother will take the lead. Initiative #6 – Review and comment on the proposed Grandview plan. Commissioners Haas, McAwley, Strother and Willette will work on this initiative. Commissioner Willette will take the lead. VII. Chair and Member Comments  Commissioner McAwley commented about golf clubs in the parks creating divots.  Commissioner McAwley commented about people not picking up after their dogs at the dog park and adding signage for awareness.  Commissioner Miller commented on the golf dome and scheduling.  Chair Ites asked about the frequency of shoveling the golf course cart path. Staff Liaison Vetter indicated he was not sure if the city does that but will check on that. VIII. Staff Comments Staff Liaison Vetter gave the following updates:  Braemar Arena  Lewis Park playground  Nine Mile Creek boardwalk  Dog Park parking lot lighting  Edinborough park and Ice Arena staffing  2022 meeting schedule IX. Adjournment Motion made by McAwley to adjourn the December 14 , 2021 meeting at 8:56 p.m. Motion seconded by Good. Meeting adjourned. Date: January 11, 2022 Agenda Item #: V.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Proposed Public Park at 5146 Eden Avenue Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Input is requested from the Park and Recreation Commission regarding the conceptual layout and types of spaces to consider for future programming. INTRODUCTION: The Edina Housing and Redevelopment Authority (HRA) owns a 3-acre parcel located at 5146 Eden Avenue. This property was the former location of the Edina Public Works Department. It has been vacant since 2013 when the Public Works Department was relocated to a larger facility. The Edina HRA has commissioned a new effort to prepare concept-level redevelopment plans for this site. T he HRA members have directed that three distinct but connected elements be considered for the site: for-sale multi- family housing, restaurant with indoor and outdoor seating and public park. The conceptual design of the site takes into consideration the Grandview Seven Guiding Principles and the related Development Framework. T hose materials were prepared by a group of 50+ volunteer community advisors and approved by the City Council in 2012. ATTACHMENTS: Description Staff Report: Proposed Public Park at 5146 Eden Avenue 5146 Discussion Graphics January 4, 2022 Chair and Members of Edina Park and Recreation Commission Bill Neuendorf, Economic Development Manager Proposed Public Park at 5146 Eden Avenue Information / Background: The Edina Housing and Redevelopment Authority (HRA) owns a 3-acre parcel located at 5146 Eden Avenue. This property was the former location of the Edina Public Works Department. It has been vacant since 2013 when the Public Works Department was relocated to a larger facility. The Edina HRA has commissioned a new effort to prepare concept-level redevelopment plans for this site. The HRA members have directed that three distinct but connected elements be considered for the site: for- sale multi-family housing, restaurant with indoor and outdoor seating and public park. The conceptual design of the site takes into consideration the Grandview Seven Guiding Principles and the related Development Framework. Those materials were prepared by a group of 50+ volunteer community advisors and approved by the City Council in 2012. Current Redevelopment Concept: The first public improvement is under construction at the site. A new pedestrian bridge and sidewalk is underway to better connect the public parking structure to the businesses along Arcadia Avenue. That work is scheduled to be completed in fall 2022. Additional public improvements are anticipated on Eden and Arcadia Avenue in 2022 and 2023. The Edina HRA hired Confluence Design and Loucks Associates to prepare a conceptual site plan that begins to shape the potential public park and its relation to the housing and restaurant elements. The park is anticipated to be located immediate adjacent to the new pedestrian bridge and sidewalk so that those public spaces can be integrated to deliver a larger public realm space. Housing and Redevelopment Authority Established 1974 STAFF REPORT Page 2 3-acre site located at intersection of Eden and Arcadia Avenues. Rendering of new pedestrian bridge and sidewalk to connect Arcadia Avenue with public parking structure. Public parking Starbucks drive-thru STAFF REPORT Page 3 The general concept for the park includes: - Less than 1-acre in size - Tentatively called “Grandview Yard” - Available for general public use - Public destination for the Grandview Commercial District - Passive recreational space, no dedicated sports fields or water features - Adaptable for special events like outdoor music, movies and outdoor kiosks - Adaptable for potential private special event uses related to the new restaurant - ADA-accessible - Public toilets constructed as part of adjacent restaurant building - Low maintenance native trees and plantings - Approx. 5,000 square feet flat area for future programming and events - Placeholder locations for future public art - Placeholder locations for future park amenities like a gazebo or kiosk - No dedicated parking – rely on on-street parking and adjacent public parking structure - Construction funded from real estate sales revenue - Maintenance funded from Parks and Recreation budget - Future amenities and facilities are not yet funded The concept plan and renderings will be presented at the January 11, 2022 meeting for discussion purposes. Requested Action: Input is requested from the Park and Recreation Commission regarding the conceptual layout and types of spaces to consider for future programming. Your input, concerns and suggestions will be combined with additional input from the neighbors, Planning Commission and City Council. If the Edina HRA determines that this combination of uses seems viable for the site, a complete redevelopment proposal will be prepared later this year. The CITY ofEDINAThe CITY ofEDINA Presentation to: Edina Park &Recreation Commission 5146 Eden Avenue Redevelopment Concept Planning January 11, 2022 For Discussion The CITY ofEDINAOverview Conceptual Design and Deal Structure EdinaMN.gov •Edina HRA seeks to redevelop with vibrancy and mixture of uses •- cooperative housing •- restaurant or hospitality user •- public green space •Planning in 2021-2022 •Construction TBD •- 2022 to 2025 2 The CITY ofEDINA 3 Land Development Tasks •Prepare buildable pads •Prepare for new utilities •Prepare for street widening •Prepare for roundabout The CITY ofEDINATitle here 4 The CITY ofEDINATitle here 6 The CITY ofEDINATitle here 8 The CITY ofEDINAPublic Green Space –initial thoughts EdinaMN.gov 9 •Permanent public space for residents, employees,customers and general public •Dedicated spaces for “public”,“private”use and “public/private”uses •Accommodate elevation change •ADA access throughout •Flat open yard to allow for special events •Shared access drives with limited surface parking for co-op and restaurant •Space for future park structures (gazebo,toilets,etc) •Space for future park amenities (water feature,hammocking,etc) •Space for future public art •No playground equipment anticipated •No ball fields or similar sporting events anticipated The CITY ofEDINATitle here 10 The CITY ofEDINATitle here 11 The CITY ofEDINATitle here 12 The CITY ofEDINATitle here 13 The CITY ofEDINATitle here 14 The CITY ofEDINA Discussion Welcome Appreciate input, concerns and discussion regarding general direction and future amenities and future programming to be explored www.EdinaMN.gov 15 Date: January 11, 2022 Agenda Item #: V.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:2022 Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide updates and ensure adequate assignments for the 2022 Parks and Recreation Commission Work Plan. INTRODUCTION: Discuss and provide any updates to the 2022 Work Plan. ATTACHMENTS: Description 2022 PARC Work Plan Approved Approved by City Council December 7, 2021 Commission: Parks & Recreation Commission 2022 Annual Work Plan Proposal Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Present information about Parks and Recreation facilities, services, and systems with up to six community groups. Deliverable Presentation Leads Good (lead), Haas, Nelson, Presthus (S) Target Completion Date Progress Q1: Progress Q2: Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. The report will include a philanthropic wish list Deliverable: Report and recommendation to Council Leads Ites (lead), Haas, Doscotch, McAwley Target Completion Date Progress Q1: Progress Q2: Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Research opportunities to expand volunteer assistance for park initiatives. Deliverable Report to staff. Leads Willette (lead), Strother, Miller Target Completion Date Progress Q1: Progress Q2: Approved by City Council December 7, 2021 Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Provide support with educational opportunities for the Local Option Sales Tax in the community as needed. Deliverable Attend events to share information. Leads Doscotch, Ites, Good Target Completion Date Progress Q1: Progress Q2: Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and Comment on amendments to the Park ordinances being recommended by staff for update. Deliverable Comment on ordinance updates Leads Strother (lead), Miller, Doscotch, Presthus (S) Target Completion Date March 2022 Progress Q1: Progress Q2: Initiative # 6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and comment on the proposed Grandview plan. Deliverable Comment on plan. Leads McAwley (lead), Haas, Strother, Willette Target Completion Date Progress Q1: Review scheduled for Jan. 11, 2022 regular meeting agenda. Progress Q2: Date: January 11, 2022 Agenda Item #: VII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Informational Items Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational items only. INTRODUCTION: ATTACHMENTS: Description Informational Items - January 2022 Jan. 11, 2022 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Informational Items Information / Background: Activity Directory/Spring and Summer Registration • Registration will open for residents on Feb. 16 and non-residents on Feb. 23. Many new offerings for preschool, youth and adults have been added. Braemar Arena • On Dec. 31 and Jan. 1 Braemar Arena hosted the NHL Black Hockey History Tour. This mobile museum was part of the MN Wild NHL Winter Classic outdoor hockey game and festivities that was held over the New Year’s weekend. For more info see the link. https://www.nhl.com/fans/black-hockey-history/bus-tour • Over 57,000 people came through the doors of Braemar Arena in the month of December. This marks our busiest month since the pandemic began. Attendance was bolstered by the annual Edina High School Boys Holiday Classic, Edina High School Girls Walser and Edina Hockey Association invitational tournaments. • Open soccer in the dome is again proving to be a popular activity this winter. We have extended the time to a two-hour block Monday-Thursday. Braemar Golf Dome • The Braemar Golf Dome is off to another great start. Revenue comparisons for the week between Christmas and New Year’s Eve: o 2021 Average Revenue per Day - $9,081.58 o 2020 Average Revenue per Day - $4,981.17 o 2019 Average Revenue per Day - $4,371.01 o 2018 Average Revenue per Day - $2,574.82 STAFF REPORT Page 2 Centennial Lakes Park • The winter skating season officially opened at Centennial Lakes Park on Dec. 28. Staff has been able to open the entire lake for skating and is maintaining it daily. • The Hughes Pavilion is open this year as a warming shelter and select concession items are available for purchase with hot chocolate being a hot sale item. Staff has also planned a few weekends for a food truck to visit the park. • In the first week of being open the park saw 1,643 skate rentals, 89 sled rentals and 104 trainer rentals be sold. • Applications are now being accepted through Jan. 31 for summer entertainment groups/acts for the evening concert series and daytime children’s acts. The park is seeking to expand the type of offerings to draw new visitors to the park. The application form is available online at CentennialLakesPark.com Edinborough Park New Year’s Eve Event • Both sessions of the family New Year’s Eve Party event held at Edinborough Park were full on Friday, Dec. 31. Families enjoyed dancing, photo booth, kid’s talent show, live entertainment, and full access to Adventure Peak. Outdoor Ice Rinks/Warming Houses • All 12 outdoor ice rinks officially opened on Dec. 21. The initial ice making proved challenging for staff due to the warmer temperatures, but we were one of the first cities in the metro to have our facilities ready for skating before the holidays. Date: January 11, 2022 Agenda Item #: VII.B. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Upcoming 2022 Meetings and Events Jan. 11, 2022 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming 2022 Meetings and Events Date 2022 Meeting/Event Time Location* Tues. Jan. 11 Regular Meeting 7:00 pm Braemar Golf Course Tues. Feb. 8 Regular Meeting 7:00 pm TBD Tues. Mar. 8 Regular Meeting 7:00 pm TBD Tues. April 12 Regular Meeting 7:00 pm TBD Tues. May 10 Regular Meeting 7:00 pm TBD May TBD Commission Work Session w/ City Council 5:30 pm TBD Tues. June 14 Regular Meeting 7:00 pm TBD Tues. July 12 Regular Meeting 7:00 pm TBD **Mon. Aug. 8 Regular Meeting 7:00 pm TBD Tues. Sept. 13 Regular Meeting 7:00 pm TBD Tues. Oct. 11 Regular Meeting 7:00 pm TBD Oct TBD 2023 Work Plan Review w/ Council (Chair only) 5:30 pm TBD **Tues. Nov. 1 Regular Meeting 7:00 pm TBD Tues. Dec. 13 Regular Meeting 7:00 pm TBD TBD Commission Member Annual Reception - TBD TBD Chair and Liaison Annual Morning Meeting - TBD * Location change – Commission meetings have been relocated to accommodate greater social distancing. Meetings will be held at Braemar Golf Course – Banquet Room at 6364 John Harris Drive. The city no longer has the authority to offer hybrid or virtual meetings due to the expiration of the peacetime emergency. ** Date Adjustments – Due to the 2022 election season the August and November meeting dates have been adjusted.