HomeMy WebLinkAbout2022-03-08 Parks & Rec Comm PacketAgenda
Parks and Recreation Commission
City Of Edina, Minnesota
Braemar Golf Course - 6364 John Harris Dr.
Tuesday, March 8, 2022
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Parks & Recreation Commission Feb. 8, 2022
V.Special Recognitions And Presentations
A.Welcome new members to the Parks and Recreation
Commission
VI.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VII.Reports/Recommendations
A.Outdoor Ice Rink Season Recap and Preview of Summer Sports
Programming
B.2022 Work Plan
VIII.Chair And Member Comments
IX.Sta. Comments
A.Upcoming Meetings and Events
B.Informational Items
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli2cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: March 8, 2022 Agenda Item #: IV.A.
To:Parks and Recreation Commission Item Type:
Minutes
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Minutes: Parks & Recreation Commission Feb. 8,
2022
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from the Feb. 8, 2022 Parks & Recreation Commission meeting.
INTRODUCTION:
ATTACHMENTS:
Description
Feb. 8, 2022 Draft Meeting Minutes
Draft Minutes☒
Approved Minutes☐
Approved Date: x/xx/2022
Minutes
City of Edina, Minnesota
Edina Parks & Recreation Commission
VIRTUAL MEETING
February 8, 2022
7 p.m.
I. Call to Order
Chair Ites called the meeting to order at 7:08 p.m.
II. Roll Call
Answering roll call were Commissioners Good, Ites, McAwley, Nelson, Strother and Student
Commissioner Jha
Absent: Doscotch, Haas, Miller and Student Commissioner Presthus
Staff present: Staff Liaison Perry Vetter, Assistant Director Parks & Natural Resources Tom Swenson,
Assistant Director Recreation & Facilities Tracy Petersen, Recreation Supervisor Nicole Gorman and
Administrative Coordinator Janet Canton
III. Approval of Meeting Agenda
Motion made by McAwley to approve the meeting agenda. Motion seconded by Good. Roll
call vote. Motion carried.
IV. Approval of Meeting Minutes
Motion made by McAwley to approve the January 11, 2022 minutes. Motion seconded by
Good. Roll call vote. Motion carried.
V. Reports/Recommendations
A. Senior Center Update
Recreation Supervisor Gorman gave an update on Senior Center programs and activities.
Commissioners asked questions of staff regarding hours, activities and senior programming.
B. 2022 Work Plan
Staff Liaison Vetter updated the commission on items he shared to the Leads on Initiative #2 as
well as Initiatives #5 and #6.
Chair Ites thought because the commission has gone back to virtual meetings they should make a
commitment to have some type of scheduled meeting in between the park meetings.
Initiative #1 – Report information about Parks and Recreation facilities, services, and systems
with up to six community groups. Commissioner Good informed the commission after the last
meeting he and Commissioner Nelson met. He noted he would break this down into four parts,
content, method of delivery, resources and the overall challenge to be successful. From the work done
in 2021 there is eighty to eighty-five percent content. It will need to be sharpened up with some things
updated and added to. He thought some things have been identified from a method’s perspective.
They need to figure out how to get creative in telling the story.
Draft Minutes☒
Approved Minutes☐
Approved Date: x/xx/2022
Initiative #2 – Report and provide recommendations on alternative funding sources for park
related improvements including parks, facilities, and enterprise upgrades. Chair Ites explained the
commission has always considered this a high relationship with Initiative #4 because the sales tax has
the potential to allow the City to complete two master plans. He thought it looked positive and felt
like there will be a lot work coming up in the near future.
Initiative #4 – Provide support with educational opportunities for the Local Option Sales Tax
in the community as needed. Staff Liaison Vetter indicated the City Manager wants to put together a
task force to look at the Braemar Master Plan, specifically focused on upgrades and expansion. The
commission asked Staff Liaison Vetter on funding and concerns with the Master Plan and what the role
of the Parks & Recreation Commission will play.
C. Annual Election of Officers
Staff Liaison Vetter introduced the nomination process for officer election. The floor was opened
for nominations for Vice-Chair of the Parks & Recreation Commission.
Motion made by McAwley to nominate Commissioner Ites as Chair of the Parks &
Recreation Commission seconded by Good. Roll call vote. Motion carried.
Motion made by McAwley to nominate Commissioner Good as Vice-Chair of the Parks &
Recreation Commission seconded by Nelson. Roll call vote. Motion carried.
VI. Chair and Member Comments
Received
VII. Staff Comments
A. Informational Items
Staff Liaison Vetter gave the following updates:
Spring and Summer Registration
Braemar Golf Course and Dome
Centennial Lakes Park
NextGen Trees
MNDot Pedestrian Bridge over Highway 62
Recreation
B. Upcoming Meetings and Events
Staff Liaison Vetter reviewed the upcoming 2022 meetings and events with the commission.
C. Recognize Park and Recreation Commissioners
Staff Liaison Vetter informed the Commission that Feb. 8 is the last official meeting for
Commissioner’s McAwley, Miller and Nelson. He recognized the commissioners for their years
of service to the Edina Parks & Recreation Commission and their contributions to the
community.
Draft Minutes☒
Approved Minutes☐
Approved Date: x/xx/2022
Commissioners Nelson and McAwley addressed the Commission.
VIII. Adjournment
Motion made by Nelson to adjourn the February 8, 2022 meeting at 8:25 p.m. Motion
seconded by McAwley. Roll call vote. Motion carried.
Date: March 8, 2022 Agenda Item #: V.A.
To:Parks and Recreation Commission Item Type:
Other
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Welcome new members to the Parks and Recreation
Commission
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Welcome newly appointed members to the P arks and Recreation Commission.
INTRODUCTION:
On Tuesday, March 1, 2022, the Edina City Council appointed Ericka Welsh, Jamie Pfuhl, John Spanhake, and
Bryce Weaver. Welcome to the commission and for your commitment to volunteering in this role.
Date: March 8, 2022 Agenda Item #: VII.A.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Tracy Petersen, Assistant Director-Recreation &
Facilities Item Activity:
Subject:Outdoor Ice Rink Season Recap and Preview of
Summer Sports Programming
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, informational only.
INTRODUCTION:
Recreation Supervisor, Casey Hagert, will provide a recap of the 2021/2022 winter outdoor ice rink/warming
house season and also provide a preview of summer sports programming.
ATTACHMENTS:
Description
Outdoor Ice Rink Recap and Preview Summer Programming
Quick Facts
Rinks:
Season – Dec. 20 – Feb. 27
Closed three days due to weather – 67 days of skating
52 team members
o 3 leads
o 49 attendants
5,274 staffed warming house hours in 2021-22
Overall attendance – 54,963
Programming:
Adult sports
o 41 teams for fall/winter sports
o 62 teams for summer sports
o Approximately 8-15 people per team
Spring/Summer
o Registration opened Feb. 16 for residents; Feb. 23 for non-residents
o 205 offerings in sports area
o Currently 1,527 registrations (Approximately 51% of advertised capacity)
Associations:
Continue upward trend towards pre-covid participation numbers
Association Summer 2021 Fall 2021 Winter 2022
Baseball 934 491
Basketball 1343
EGAA 270
Fast Pitch 128
Football 613
Hockey 1209
Lacrosse 308 103
Slow-pitch 208
Soccer
Association
1950 1000
Soccer Club 810 636
Wrestling 46
Association 2019 2020
Baseball 753 750
Basketball 1295 -
EGAA (Football) 300 -
Fast Pitch 101 125
Football 572
Hockey 1288 -
Lacrosse 349 125
Slow-pitch 280 -
Soccer
Association
2478 900
Soccer Club 909 860
Wrestling
Date: March 8, 2022 Agenda Item #: VII.B.
To:Parks and Recreation Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:2022 Work Plan Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Discuss and provide updates to the 2022 Commission Work Plan. Assign newly appointed members to initiatives.
INTRODUCTION:
The 2022 Commission Work Plan is attached for discussion and updates.
ATTACHMENTS:
Description
2022 PARC Work Plan Approved
Approved by City Council December 7, 2021
Commission: Parks & Recreation Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Present information about Parks and Recreation facilities, services, and
systems with up to six community groups.
Deliverable
Presentation
Leads
Good (lead), Haas,
Presthus (S)
Target
Completion Date
Progress Q1: Update that are working on Content of presentation and next the Method, Resources and any challenges to this initiative.
Progress Q2:
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Report and provide recommendations on alternative funding sources
for park related improvements including parks, facilities, and enterprise
upgrades. The report will include a philanthropic wish list
Deliverable:
Report and recommendation to
Council
Leads
Ites (lead), Haas,
Doscotch,
Target
Completion Date
Progress Q1: Staff will reshare the draft information with initiative leads.
Progress Q2:
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Research opportunities to expand volunteer assistance for park
initiatives.
Deliverable
Report to staff.
Leads
Strother (Lead),
Target
Completion Date
Progress Q1:
Progress Q2:
Approved by City Council December 7, 2021
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Provide support with educational opportunities for the Local Option
Sales Tax in the community as needed.
Deliverable
Attend events to share information.
Leads
Doscotch, Ites, Good
Target Completion
Date
Progress Q1: This will include any master plan task force that is established.
Progress Q2:
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and Comment on amendments to the Park ordinances being
recommended by staff for update.
Deliverable
Comment on ordinance updates
Leads
Strother (lead),
Doscotch, Presthus (S)
Target
Completion Date
March 2022
Progress Q1:
Progress Q2:
Initiative # 6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on the proposed Grandview plan. Deliverable
Comment on plan.
Leads
(lead), Haas, Strother
Target Completion
Date
Progress Q1: Review conducted as part of Jan. 11, 2022, regular meeting agenda. Engagement on the pedestrian bridge public art component is currently
open for feedback.
Progress Q2:
Date: March 8, 2022 Agenda Item #: IX.A.
To:Parks and Recreation Commission Item Type:
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Upcoming Meetings and Events
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, informational only.
INTRODUCTION:
List of upcoming meetings and events.
ATTACHMENTS:
Description
Upcoming 2022 Meetings and Events
March. 8, 2022
Park and Recreation Commission
Perry Vetter, Parks & Recreation Director
Upcoming 2022 Meetings and Events
Date 2022 Meeting/Event Time Location*
Tues. Mar. 8 Regular Meeting 7:00 pm Braemar Golf Course
Tues. April 12 Regular Meeting 7:00 pm Braemar Golf Course
Wed. May 4 Joint City Council and PARC Work Session 5:30 pm City Hall
Tues. May 10 Regular Meeting 7:00 pm Braemar Golf Course
Tues. June 14 Regular Meeting 7:00 pm TBD
Tues. July 12 Regular Meeting 7:00 pm TBD
**Mon. Aug. 8 Regular Meeting 7:00 pm TBD
Tues. Sept. 13 Regular Meeting 7:00 pm TBD
Tues. Oct. 11 Regular Meeting 7:00 pm TBD
Oct TBD 2023 Work Plan Review w/ Council (Chair only) 5:30 pm TBD
**Tues. Nov. 1 Regular Meeting 7:00 pm TBD
Tues. Dec. 13 Regular Meeting 7:00 pm TBD
TBD Commission Member Annual Reception - TBD
TBD All Commission Chair and Liaison Meeting - TBD
* Location update – A decision on meeting location will be determined in mid-May.
** Date Adjustments – Due to the 2022 election season the August and November meeting dates have been
adjusted.
Date: March 8, 2022 Agenda Item #: IX.B.
To:Parks and Recreation Commission Item Type:
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Informational Items
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, informational only.
INTRODUCTION:
Attached are items of note for the March meeting.
ATTACHMENTS:
Description
Informational Items - March 2022
March. 8, 2022
Park and Recreation Commission
Perry Vetter, Parks & Recreation Director
Informational Items
Information / Background:
Activities Directory: Spring and Summer Registration
• Registration opened for residents on Wednesday, Feb. 16. A total of 3,665 online registrations were
taken totaling over $367,000 in revenue the first afternoon. Registration opened for non-residents
beginning Wednesday, Feb. 23.
Art Center
• The Snow-Dyeing Fabric Workshop on March 26 has sold out. We are looking forward to offering
more unique workshops like this one in the future.
• The Preschool Friday classes continue to see high numbers as well as the Arty Animals and Cartoon
Drawing classes for middle school participants are being well received.
Aquatic Center
• Season passes are now available for purchase online and the Early Bird discount rate is in effect
through April 30. The Aquatic Center season is scheduled to run June 10 – Aug. 21.
Candy Land Trail a First Time Success
• We held our first ever Candy Land Trail event on February 11 at Centennial Lakes Park. We had
more than 150 kids attend despite the frigid cold weather. Participants were given game cards to
play and interact along the trail. All game finishers were given goodie bags and hot chocolate.
Centennial Lakes Park
• It was a great year for skating at Centennial Lakes Park! Park patrons enjoyed skating for a total of
62 days. There were 13,444 skate rentals, 2,431 hot chocolates sold and an endless number of
smiles from all ages! Skating has closed for the season because of unsafe ice conditions.
Outdoor Ice Rinks/Warming Houses
• Warming house operations were officially ended on Wednesday, March 2. Skating surfaces will
remain available for skating as long as weather and ice conditions allows. Recreation Supervisor,
Casey Hagert, will provide a more detailed review of the season at the March 8 meeting.
STAFF REPORT Page 2
Yorktown Park Community Gardens
• Registration for the 2022 season of community gardens opened for returning gardeners on February
1 and Edina residents on March 1. The available plots remaining sold out within a half hour of
registration being open on March 1. Weather dependent, the 2022 gardening season will start on
Saturday, May 7.
Spring and Summer Employment Opportunities
Spring and Summer seasonal employment opportunities are generally posted January through March of each
year. We typically hire spring and summer seasonal employees for:
• Centennial Lakes Park
• Edina Aquatic Center
• Braemar Golf Course
• Park Maintenance
• Recreation Programs - Playgrounds,
Adaptive and Tennis
• Art Center-Art Instructors
Please visit EdinaMN.Gov for more information and to apply
Edinborough Park
• Attendance continues to slowly increase at the park post pandemic. Recent attendance numbers
are listed below. It’s important to note that the attendance numbers do not include birthday party
attendees or adults who accompany their children.
Jan. 8-9 Feb. 5-6 Feb. 12-13
Playpark paid admissions 731 1210 1218
Playpark member check-ins 59 76 107
Total Playpark admissions 790 1286 1325
Pool & Track paid admissions 23 18 34
Pool & Track member check-ins 90 76 100
Total Pool & Track Admissions 113 94 134
Total Admissions 903 1380 1459