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HomeMy WebLinkAbout2022-12-20 City Council Meeting MinutesPage 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL DECEMBER 20, 2022 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:05 p.m. then shared the procedure for public hearing and community comment. II. ROLLCALL Answering rollcall were Members Anderson, Jackson, Pierce, Staunton, Hovland. Absent: None. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS PRESENTED Member Jackson made a motion, seconded by Member Staunton, to approve the meeting agenda as presented. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. V. COMMUNITY COMMENT No one appeared. V.A. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to Community Comments at the last meeting. VI. CONSENT AGENDA ADOPTED AS PRESENTED Member Jackson made a motion, seconded by Member Anderson, approving the consent agenda as presented: VI.A. Approve minutes of the Work Session and Regular Meetings of December 6, 2022 VI.B. Approve claims for payment for Check Register Claims Pre-List dated December 2, 2022, totaling $2,345,636.00 and dated December 9, 2022, totaling $2,778,865.69 VI.C. Adopt Ordinance No. 2022-20; Amending City Code Chapter 2, Setting Fees for 2023 VI.D. Approve Summary Publication for Ordinance No. 2022-20 Amending Chapter 2, Setting Fees for 2023 VI.E. Adopt Resolution No. 2022-117; Amending 2022 General Fund Budget VI.F. Approve Redevelopment Agreement for Multifamily Housing at 4620 W. 77th Street VI.G. Request for Purchase; awarding the bid to the recommended low bidder, Annual Cityworks Maintenance Contract, Azteca Systems, LLC, $37,080 VI.H. Request for Purchase; awarding the bid to the recommended low bidder, Strachauer Park Planning Services, Confluence, $25,000 VI.I. Request for Purchase; awarding the bid to the recommended low bidder, Clean Water Strategy Professional Services Phase 2 and Participation Plan, Barr Engineering, $89,500 VI.J. Request for Purchase; awarding the bid to the recommended low bidder, Watermain Loop at 4660 77th Street, Weis Builders, $94,975 VI.K. Request for Purchase; awarding the bid to the recommended low bidder, Change Order #1 Eden Avenue Improvements, S.M. Hentges and Sons to extend completion date to July 2, 2023 Minutes/Edina City Council/December 20, 2022 Page 2 VI.L. Request for Purchase; awarding the bid to the recommended low bidder, Change Order #1 Eden Avenue Landscaping, Peterson Companies to extend completion date to June 1, 2023 VI.M. Request for Purchase; awarding the bid to the recommended low bidder, Change Order #1 Grandview Pedestrian Bridge, Pember Companies to extend completion date to July 28, 2023 VI.N. Request for Purchase; awarding the bid to the recommended low bidder, Change Order #1 for Clean Water Strategy Professional Services Scope Phase I to Barr Engineering, $10,000 VI.O. Request for Purchase; awarding the bid to the recommended low bidder, Change Order #1 for traffic signal repairs, Killmer Electric, $50,000 VI.P. Request for Purchase; awarding the bid to the recommended low bidder, Change Order #1 for electric building repairs and service, Aid Electric Corporation, $50,000 VI.Q. Request for Purchase; awarding the bid to the recommended low bidder, Change Order #2 ENG 22-3 Morningside D&E Roadway Reconstruction to extend completion date to August 31, 2023 VI.R. Adopt Resolution 2022-113; Approving Parking Restrictions on Oakdale Avenue VI.S. Adopt Major Amendment to the Water Resources Management Plan Incorporating Flood Risk Reduction Strategy VI.T. Approve Pedestrian and Cyclist Safety Fund Policy Revisions VI.U. Approve Supplemental Traffic Study Findings for Metro Transit E-Line Bus Rapid Transit VI.V. Adopt Resolution No. 2022-112; Agency Agreement for Federal Participation in Construction with State of Minnesota VI.W. Request for Purchase; awarding the bid to the recommended low bidder, Electronic Plan Review SaaS Subscription VI.X. Adopt Resolution No. 2022-115; Setting Ambulance and Miscellaneous Fire Fees VI.Y. Approve 2021 Minnesota Pay Equity Implementation Report VI.Z Approve 2023 Board and Commission Reappointments VI.AA. Approve Contract for Government Relations Services for the 2023 Legislative Session Representation VII.AB. Receive Petition for Traffic Safety Improvements in Lake Cornelia/Point of France Neighborhood Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. VII. REPORTS/RECOMMENDATIONS VII.A. RESOLUTION NO. 2022-118; ACCEPTED DONATIONS – ADOPTED Member Pierce introduced and moved adoption of Resolution No. 2022-118 accepting donations. Member Anderson seconded the motion. Roll call: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. VII.B. RESOLUTION NO. 2022-110; MORNINGSIDE C NEIGHBORHOOD ROADWAY RECONSTRUCTION, IMPROVEMENT NO. BA-462 – ADOPTED Director of Engineering Milner shared that on December 6, 2022, the City Council reviewed the Engineering Study and conducted a public hearing on the Morningside C Neighborhood Roadway Reconstruction Project. The City provided individuals several ways to provide public input in the public hearing. Between November 16, 2022, when public hearing notices were mailed and noon Wednesday, December 14 when the public hearing closed, nine comments were received on BetterTogetherEdina.org (BTE). He noted testimony included support for sidewalks, requests for sidewalks to be installed along each street in the project area, sidewalk location clarification, assessment REU clarifications, requests for assessment change based on Minutes/Edina City Council/December 20, 2022 Page 3 comparisons to the 2022 Morningside D & A project area, bicycle facility clarifications, a traffic calming request, and turf restoration suggestions. He said staff recommended adopting Resolution No. 2022-110: Morningside C Neighborhood Roadway Reconstruction, Improvement No. BA-462 and for staff-initiated projects, authorizing projects with special assessments required a minimum of 4 out of 5 Council votes in favor to pass. He noted the estimated pending assessment was $13,800 per REU. The Council asked questions and provided feedback. Member Jackson introduced and moved adoption of Resolution No. 2022-110 Ordering Improvement for Morningside C Neighborhood Roadway Reconstruction Improvement No. BA-462. Member Pierce seconded the motion. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. VII.C. RESOLUTION NOS. 2022-97 AND 2022-98; ORDINANCE NO. 2022-17; COMPREHENSIVE PLAN AMENDMENT, REZONING AND SITE PLAN WITH MULTIPLE VARIANCES FOR 6016 VERNON AVENUE – ADOPTED Community Development Director Teague shared Special X Properties LLC was proposing to remodel and expand the existing Kee’s auto repair shop at 6016 Vernon Avenue into a 2,300 square foot, 54-indoor seat restaurant. The existing site was zoned PCD-4, Planned Commercial District, which allowed only automobile service centers, gas stations and car washes. Restaurants were allowed uses in the PCD-1, Planned Commercial Zoning District. The site was guided in the Comprehensive Plan for medium density residential use. He noted the applicant submitted a revised site plan on November 30, 2022, and recapped public testimony at the last Council meeting. The Council asked questions and provided feedback. Member Pierce introduced and moved adoption of Resolution No. 2022-98 denying the Comprehensive Plan amendment at 6016 Vernon Avenue. Member Jackson seconded the motion. Rollcall: Ayes: Jackson, Pierce, Staunton, Hovland Abstain: Anderson Motion carried. Member Staunton introduced and moved adoption of Resolution No. 2022-97 denying a request for rezoning and site plan with multiple variances for the Westside Café at 6016 Vernon Avenue. Member Pierce seconded the motion. Rollcall: Ayes: Jackson, Pierce, Staunton, Hovland Abstain: Anderson Motion carried. VII.D. RESOLUTION NO. 2022-109; SETTING 2023 TAX LEVY AND ADOPTING OPERATING BUDGET, APPROVE 2023-2028 CIP – ADOPTED Manager Neal shared the City started the 2022-2023 budget development process early in 2021. On December 7, 2021, Council adopted the 2022-2023 budget. During 2022, inflationary pressures that were unknown in 2021 had led to changes to the 2023 operating budget and levy and were incorporated into the budget documents. He said the City Council reviewed the proposed 2023 budget and adopted the preliminary levy for taxes payable in 2023 on September 20, 2022. The levy for 2023 was $4,4,87,664 or 9.89% more than the 2022 levy. Council also reviewed the 2023-2028 CIP at the August 16, 2022, work session then reviewed the list of the projects funded in the 2023-2028 CIP by funding source. Minutes/Edina City Council/December 20, 2022 Page 4 Member Staunton introduced and moved adoption of Resolution No. 2022-109, adopting the budget for the City of Edina for the year 2023 and establishing the proposed tax levy payable in 2023. Member Jackson seconded the motion. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. VII.E. RESOLUTION NO. 2022-116 SUPPORTING THE AUTHORITY TO IMPOSE A LOCAL OPTION SALES TAX FOR SPECIFIC CAPITAL IMPROVEMENTS – ADOPTED Mr. Neal shared Resolution 2022-116, if adopted by the City Council, would formally inform the State Legislature of the City of Edina’s request to increase the spending authority of the recently approved local option sales tax in order to build additional ice capacity at Braemar Arena by adding a fourth indoor ice rink to the Braemar complex. He said this request was the same request the City sought during the 2022 legislative session which did not ultimately win approval as it was part of the 2022 Tax Bill that did not win final approval by the Legislature before the 2022 mandatory adjournment date of the Legislature in May 2022. He said the resolution did not increase the rate of the approved 0.5% local option sales tax or the 19-year duration of the sales tax but sought seeks authority from the State to spend the full amount of anticipated sales tax revenue over the 19-year effective period. This action would require an additional local referendum and if so, the referendum would be held as early as November 2023. He noted no additional authorization to spend money that will be collected that voters had already approved. The Council asked questions and provided feedback. Parks & Recreation Director Perry responded to questions regarding ice sheets and future expansions to save money then explained the initial plan would have the south arena removed and two sheets added east/west as the east area had permafrost and remained in its current orientation. He noted this plan would save money if done and create a master arena plan as well as make the driveway area safer. Member Anderson introduced and moved adoption of Resolutions No. 2022-116 Supporting the Authority to Impose a Local Sales Tax to Fund Specific Capital Improvements Providing Regional Benefit, to Establish the Duration of the Tax and the Revenue to be Raised by the Tax, and to Authorize the City of Edina to Issue Bonds Supported by the Sales Tax Revenue. Member Jackson seconded the motion. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. VII.F. TAX INCREMENT FINANCING POLICY – APPROVED Economic Development Director Neuendorf shared this item was last updated in 2011. Over the past few months, the Housing and Redevelopment Authority has discussed potential revisions to the policy to clarify the use of TIF in Edina. This policy clarified that most construction projects should be privately financed and that the use of TIF was the exception, not the rule. This policy also clarified that in addition to the limitations in MN Statutes, in Edina, TIF should only be used to deliver benefits to the general public that would not otherwise be possible on the site. Since the December 6 Council meeting, staff had explored whether additional fees can be charged to developments that obtain TIF funding. While some types of fees might be possible, a full legal review will take several months to complete. Staff has begun that review and recommends that the TIF policy be adopted at this time with the understanding that further changes can be considered in the future. This policy was approved by the Housing and Redevelopment Authority (HRA) on November 17, 2022, and was advanced to the City Council because some of the policy items also involve actions by the City Council. The policy was further updated to clarify the expectations for site plans in all districts of the city (not just Greater Southdale) and to clearly articulate that TIF can also be by the City to fund eligible public infrastructure improvements. The Council asked questions and provided feedback. amen B. Hovland, Mayor Minutes/Edina City Council/December 20, 2022 Member Staunton made a motion, seconded by Member Jackson, to approve the updated Tax Increment Financing Policy as presented. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Motion carried. VIII. COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) - Received I. MINUTES: ARTS AND CULTURE COMMISSION, SEPTEMBER 22, 202 2. MINUTE: ENERGY AND ENVIRONMENT COMMISSION, NOVEMBER 10, 2022 IX. MANAGER'S COMMENTS — Received IX.A. LETTER RESPONSE; LOCATIONOF MCCAULEY TRAIL SHARED USE PATH X. MAYOR AND COUNCIL COMMENTS — Received X.A. azi e • • •All • /11 X.B. RECOGNIZE OUTGOING COUNCIL MEMBERS XI. ADJOURNMENT Member Staunton made a motion, seconded by Member Anderson, to adjourn the meeting at 8:49 p.m. Rollcall: Ayes: Anderson, Jackson, Pierce, Staunton, Hovland Respectfully submitted, erft :git Shif• \ 77, Tty Clerk Minutes approved by Edina City Council January 3, 2023. Video Copy of the December 20, 2022, meeting available. Page 5 Motion carried.