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HomeMy WebLinkAbout2001-02-06_COUNCIL PACKETAGENDA EDINA HOUSING AND REDEVELOPMENT AUTHORITY EDINA CITY COUNCIL FEBRUARY 6, 2001 7:00 P.M. ROLLCALL ADOPTION OF CONSENT AGENDA Adoption of the Consent Agenda is made by the Commissioners as to HRA items and by the Council Members as to Council items. All agenda items marked with an asterisk ( *) in bold print are Consent Agenda items and are considered routine and will be enacted by one motion. There will be no separate discussion of such items unless a Commissioner, Council Member or citizen so requests it. In such cases the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. * I. APPROVAL OF MINUTES OF HRA - Regular Meeting of January 16, 2001 Il. REQUEST FOR PROPOSAL - Edina School Bus Garage III. APPOINTMENT - East Edina Housing Foundation * IV. CONFIRMATION OF PAYMENT OF CLAIMS - As Per Pre -List Dated 1/26/01 Total: $13,281.58 V. ADJOURMENT EDINA CITY COUNCIL AWARD CEREMONY - POLICE COMMENDATIONS * 1. APPROVAL OF MINUTES - Regular Meeting of January 16, 2001 II. PUBLIC HEARINGS AND REPORTS ON PLANNING MATTERS - Affidavits of Notice by Clerk. Presentation by Planner Public Comment heard. Motion to close hearing. Zoning Ordinances: First and Second Reading require 4/5 favorable rollcall of all members of Council to pass. Waiver of Second Reading: 4/5 favorable rollcall of all members of Council to pass. Final Development Plan Approval of Property Zoned Planned District: 3/5 favorable rollcall vote required to pass. Conditional Use Permit: 3/5 favorable rollcall vote required to pass. * A. Set Public Hearing_ Date (2/20101), Conditional Use Permit, ISD 273 Highlands Elementary School, 5505 Doncaster Way * B. Lot Division, 5532 -5534 Malibu Drive * C. Lot Division, 5217 -5219 Malibu Drive III. AWARD OF BID * A. Golf Balls for Braemar Golf Dome * B. Fertilizer - Braemar and Fred Richards Golf Courses * C. Kubota Maintenance Tractor - Centennial Lakes Park * D. 2001 Chevrolet Silverado 3500 for Braemar Golf Course Maintenance Agenda/ Edina City Council February 6, 2001 Page 2 IV. RECOMMENDATIONS AND REPORTS A. Joint Powers Agreement & Facility Use Agreement B. Mn/ DOT Presentation C. Senior Study Report D. Receive Feasibility Studies and Set Public Hearing Date (3/6/01): Street Improvement BA -304 West 65th Street from Valley View Road to France Avenue and Street Improvement BA -322 Drew Avenue from West 661h Street to West 65th Street E. Adopt Data Practices Policy F. Appointment to Heritage Preservation Board V. COMMUNICATIONS AND PETITIONS A. Receive Petition Requesting Alley Improvement VI. CONCERNS OF RESIDENTS A. Oak Glen Townhome Association B. Bradford Teslow, 4128 West 62nd Street, Pamela Park Construction Issue C. Beverly Hill VII. INTERGOVERNMENTAL ACTIVITIES VIII. SPECIAL CONCERNS OF MAYOR AND COUNCIL IX. MANAGER'S MISCELLANEOUS ITEM A. Joint School Board Meeting B. Council Work Shop X. FINANCE * A. CONFIRMATION OF PAYMENT OF CLAIMS - As Per Pre -List Dated 1/18101 Total: $566,200.67,1/26/01 Total: $1,332,811.78;1 /31/01 Total: $359,378.11 SCHEDULE OF UPCOMING MEETINGS Thu Feb 15 Public Hearing Blue Ribbon Committee 6:30 P.M. Mon Feb 19 PRESIDENT'S DAY OBSERVED - City Hall Closed Tues Feb 20 Regular Meeting 7:00 P.M. Tues Mar 6 Regular Meeting 7:00 P.M. Tues Mar 20 Regular Meeting 7:00 P.M. Sat Mar 24 Council Workshop 9:00 A.M Tues Mar 27 Annual Meeting 5:00 P.M. Tues Apr 3 Regular Meeting 7:00 P.M. Tues Apr 17 Regular Meeting 7:00 P.M. Tues Apr 24 Volunteer Recognition Reception 5:00 P.M. Tues May 1 Regular Meeting 7:00 P.M. Tues May 15 Regular Meeting 7:00 P.M. Mon May 28 MEMORIAL DAY OBSERVED - City Hall Closed COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS CENTENNIAL LAKES CENTENNIAL LAKES COUNCIL CHAMBERS COUNCIL CHAMBERS EDINBOROUGH PARI COUNCIL CHAMBERS COUNCIL CHAMBERS and February 6, 2001 PoLIQ EOINP City of Edina 4801,W. 50th St. Edina Police Department Edina, MN 55424 ACKNOWLEDGMENTS Faced with a situation the City was fortunate enough to have never before experienced, all involved acted in a highly professional manner. They are true heroes. On behalf of the entire community, I thank the citizens and City staff involved, and show my total support for the work of the Edina - Police Department. Mayor Dennis F. Maetzold The men and women we honor today demonstrated courage and commitment under very grave conditions. On Thursday, November 16, 2000, lives were saved and justice was served because of their heroic actions. Chief of Police Michael I Siitari What good I see, humbly I seek to do And live obedient to the law, in trust That what will come and must come will come well. Sir Edwin Arnold PROGRAM Opening Remarks Michael Siitari Presentation of Donations Mark Huggett, Glen Walters Firstar Bank Presentation of Awards Dennis Maetzold, Michael Siitari Glen Walters Departmental Commendation Mark Chamberlain Departmental Commendation John Scheerer Departmental Commendation Edina Fire Department Paramedics Wally Fasulo Dominic Hadzima Mike Hughes Jim Julkowski Bob Lawson Andy Medzis Darrell Todd Scott Vadnais Recognition Award Communication Specialist Audrey Hodge Distinguished Service Award Communication Specialist Mike Short Distinguished Service Award Officer Shelby Lane Departmental Commendation Officer Billie Moir Award of Valor Officer Jim Rygg Award of Valor Sergeant Scott Kuyper Award of Valor Officer Michael Blood Award of Valor Closing Remarks Dennis Maetzold, Michael Siitari MINUTES OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY HELD AT CITY HALL JANUARY 16, 2001 - 7:00 P.M. ROLLCALL Answering rollcall were Commissioners Housh, Hovland, Kelly, Masica and Chair Maetzold. CONSENT AGENDA APPROVED Motion made by seconded by Commissioner Hovland approving Redevelopment Authority Agenda as presented. Rollcall: Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. Commissioner Masica and the Edina Housing and *MINUTES OF THE REGULAR MEETING FOR THE YEAR END MEETING OF DECEMBER 28, 2000, AND REGULAR MEETING OF JANUARY 2, 2001, APPROVED Motion made by Commissioner Masica and seconded by Commissioner Hovland approving the Minutes of the Year End Meeting of December 28, 2000, and Regular Meeting of January 2, 2001. Motion carried on rollcall vote - five ayes. REQUEST FOR PROPOSALS FOR EDINA SCHOOL DISTRICT BUS GARAGE APPROVED Director Hughes explained the Edina School Board will consider issuing the Request for Proposals for the Edina School District Bus Garage at their January 15, 2001, meeting. Staff recommends authorizing the distribution of the Request for Proposals. - Motion made by Commissioner Hovland approving the Request for Proposals for the Edina School District Bus Garage based upon receipt of consent from the Edina School Board. Commissioner Housh seconded the motion. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. *CONFIRMATION OF CLAIMS PAID Motion made by Commissioner Masica and seconded by Commissioner Hovland approving the payment of claims dated January 3, 2001, and consisting of one page totaling $11,411.83. Motion carried on rollcall vote - five ayes, There being no further business on the Edina Housing and Redevelopment Authority, Chair Maetzold declared the meeting adjourned at 7:04 P.M. Executive Director owe �APORp` gees REPORT/RECOMMENDATION To: EDINA HRA From: GORDON L. HUGHES CITY MANAGER Date: FEBRUARY 6, 2001 Subject: EDINA SCHOOL BUS GARAGE INFO/BACKGROUND: Agenda Item HRA II. Consent Information Only Mgr. Recommends ® To HRA ❑ To Council ❑ Motion . ❑ Resolution ❑ , Ordinance ® Discussion On January 16, 2001, the HRA approved a draft of a Request for Proposal (RFP) with respect to the bus garage property. Staff advised that the Board of Education was scheduled to consider the same RFP later in the week. On Friday, January 19, 2001, the Board approved the Request for Proposal with the condition that it embody a Resolution adopted by the Board on October 11, 1999. This Resolution is attached. Given the requirements contained in the Resolution, I thought it was appropriate for the HRA to discuss this prior to the dissemination of the Request for Proposal. I EDIHq PUBLIC SCHOOLS Board resolution of October 11, 1999 — Passed 7 -0 Be It Resolved, That The Board of Education 5701 NORMANDALE ROAD EDINA, MINNESOTA 55424 952/848- - FAX 952/848 Affirm that the following four items are in existence in any forthcoming bus garage relocation agreement: 1. The relocation, i.e. the demolition of the existing facility and construction of new facility including any and all environmental assessments and corrective actions and construction of new facility, will be of no cost to the school district. 2. The relocation will occur within the same geographical area of Edina. 3. The new facility will provide adequate indoor space for storage, maintenance, and repair of our entire vehicle fleet and our transportation services offices which need to be handicapped accessible. 4. The relocation will cause no delay in our daily operations. 5. The school district shall continue to have fueling privileges at the city's fueling site. WE CARE ♦ WE DARE V WE SHARE an equal opportunity employer oe I ro e B99e To: City Council From: , Dennis Maetzold Mayor Date: February 6, 2001 Subject: Appointment to East Edin Housing Foundation REPORT/RECOMMENDATION a Action ® Motion Resolution ❑ Ordinance ❑ Discussion Recommendation: Endorse Mayor's recommendation to appoint Lorelei Bergman to a term until 2/1/04 on the East Edina Housing Foundation. Info/Background: Lorelei Bergman has indicated a willingness to accept a position on the East Edina Housing Foundation. The Foundation has an open position vacated by Ron Ringling who could not accept a reappointment. The opening is for a term until 2 /1/04. Agenda Item III. Consent R Information Only-F] Mgr. Recommends ® T To HRA F-1 T To Council Recommendation: Endorse Mayor's recommendation to appoint Lorelei Bergman to a term until 2/1/04 on the East Edina Housing Foundation. Info/Background: Lorelei Bergman has indicated a willingness to accept a position on the East Edina Housing Foundation. The Foundation has an open position vacated by Ron Ringling who could not accept a reappointment. The opening is for a term until 2 /1/04. CITY OF Eb..... 1/26/01 .:56:08 R55CKREG3 LOG20000 Council Check Register Page - 1 1/25/01 — 1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 13623 1/25/01 100643 BARR ENGINEERING CO. 7,880.33 ENVIRONMENTAL CONSULTING 11703 2327C11 -8 9137.1719 PROF FEES ARCH AND ENG HAZARDOUS SUBSTANCE SUBDI: 7.880.33 13624 1/25/01 100730 DORSEY 8 WHITNEY LLP 718.75 LEGAL FEES 11704 840245 9134.6131 PROFESSIONAL SERV - LEGAL GRANDVIEW TAX DISTRICT 718.75 13625 1/25/01 101476 EVERGREEN LAND SERVICES 195.00 RELOCATION CONSULTANT 11701 00 -1718 9135.6103 PROFESSIONAL SERVICES ECONOMIC DEVELOPMENT TAX C 65.00 RELOCATION CONSULTANT 11702 00 -1791 9135.6103 PROFESSIONAL SERVICES ECONOMIC DEVELOPMENT TAX C 260.00 13626 1/25/01 101537 MINNESOTA POLLUTION CONTROL AG 3,802.50 GRANDVIEW SQUARE 11705 122200 9137.6103 PROFESSIONAL SERVICES HAZARDOUS SUBSTANCE SUBDI: 3,802.50 13627 1/25/01 101758 SANDERS WACKER BERGLY INC. 140.00 LANDSCAPE ARCHITECTURAL SERV 11699 9520 -15 9137.1705 CONSTR. IN PROGRESS HAZARDOUS SUBSTANCE SUBDI: 480.00 LANDSCAPE ARCHITECTURAL SERV 11700 0041 -4 9134.1719 PROF FEES ARCH AND ENG GRANDVIEW TAX DISTRICT 620.00 13,281.58 Grand Total Payment Instrument Totals Check Total 13,281.58 Total Payments 13,281.58 R55CKSUM3 Vers: LOG20000 Company 09000 HRA FUND Amount 13,281.58 13.281.58 CITY OF EDINA Council Check Summary We confirm to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing licies and procedures t � � �� I Ci 1/26/01 9:07:09 Page - 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JANUARY 16,2001 - 7:00 P.M. ROLLCALL Answering rollcall were Members Housh, Hovland, Kelly, Masica, and Chair Maetzold. CONSENT AGENDA ITEMS APPROVED Motion made. by .Member Masica and seconded by Member Hovland approving the Council Consent Agenda with the exception of Agenda Item IV.A. Traffic Safety Report. of January 9, 2001, and Agenda Item IV.D. Set Board of Review Date for April 16, 2001, at 5:00 P.M. Rollcall: Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. RESOLUTION OF COMMENDATION - EDINA HIGH SCHOOL 2000 GIRLS SWIM AND DIVE TEAM Mayor Maetzold commended the Edina High School 2000 Girls Swim and Dive Team on their State, Classic Lake Conference, and Section Championships. Motion made by Member Kelly introduced the following resolution and moved its adoption: RESOLUTION NO. 2001-08 RESOLUTION OF COMMENDATION EDINA HIGH SCHOOL 2000 GIRLS' SWIMMING & DIVING TEAM WHEREAS, the members of the Edina High School 2000 Girls' Swimming and Diving Team were Champions of the Classic Lake Conference, Section Champions and State Champions; and WHEREAS, success has come to the members of the Team because of their extraordinary ability, hours of practice and the leadership of their coaches; and WHEREAS, as representatives of the City of Edina, the members of the Team exemplified the highest standards of athletic proficiency and good sportsmanship. NOW, THEREFORE, BE IT RESOLVED by the Edina City Council that congratulations be extended to the members of the Team: Courtney Green Diane Cederberg Traci Bergo, Head Coach Katherine Kolles Carly Miller Jeff Mace, Asst. Coach Katie Massopust Abigail Ruess Mellanie Pusateri, JV Coach Alicia McDonald Lindsay Somrock Karin Tellekson, Asst. Coach Jamie Mitchell Laine Litman Katie Grinnell, Diving Coach Amanda Weddle Nina Cole Courtney Woodhull Carolyn Barer Elizabeth.•Youngblood BE IT FURTHER RESOLVED that this resolution be recorded in the Minutes of the Edina City Council and that copies be given to members of the Team. ADOPTED this 161h day of January, 2001. Member Housh seconded the motion. Page 1 Minutes/Edina City Council/ianuary 16, 2001 Rollcall: Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. PRELIMINARY PLAT DENIED FOR 5343 INTERLACHEN AND 5012 OXFORD AVENUE Affidavits of Notice were presented, approved and ordered placed on file. Staff Presentation Planner Larsen explained the subject property comprises three single dwelling lots all zoned R -1, Single Dwelling Unit district. There are two houses located on the properties. Total area of the three lots is 0.61 acres or 26,572 feet. The Comprehensive Plan designates the properties as Single Family. Mr. Larsen reported the Planning Commission reviewed a five -lot, zero lot line development of the subject property at their November 1, 2000, meeting: The proposal was reviewed under multi- family zoning standards, and would have required a rezoning of the property. After the November 1, 2000, hearing the request was withdrawn. The proponent then submitted a revised four -lot conventional plat; for the November 20, 2000, meeting. The Planning Commission recommended approval of the preliminary plat. However, after the meeting it was discovered that errors were made in data representing the 500 -foot neighborhood, which required that the Planning Commission hear the request a second time. Revised median numbers for lots within the 500 foot neighborhood surrounding the proposed subdivision are as follows: Lot Width 75 feet Lot Depth 136 feet Lot Area 9,750 sq. ft. Lots within the proposed subdivision have the following dimensions and areas. Lot 1 = 48.69 feet* 133 feet* 6,493 sq. ft.* Lot 2 - 50 feet:* 133 feet* 6,659 sq. ft.* Lot 3 - 50 feet* 133 feet* 6,659 sq. ft.* Lot 4 - 50 feet* 132 feet* 6,638 sq. ft.* * requires a variance Mr. Larsen added that although all of the lots require variances, in his opinion, the development would fit the neighborhood. The most important measure, lot width, fits the development pattern of the Brookside Heights neighborhood. The numbers are skewed because the subject property is at the edge of the neighborhood causing the larger lots to the north and west to become part of the formula. The best way to ensure that the new houses are compatible in size and scale with the existing homes is to provide a similar lot width. The one and a half story homes the developer intends to build would be compatible.' Mr. Larsen added that reducing the plat to three -lots would not eliminate the variances completely, but would most likely result in three homes larger than the typical home in Brookside Heights. Page 2 Minutes/Edina City CounciVlanuary 16, 2001 The Planning Commission reconsidered the proposed subdivision at their January 3, 2001, meeting. After receiving the revised data relating to the neighborhood median values for lot width, lot depth, and lot area; and hearing testimony from staff and neighbors; the Commission recommended denial of the proposed subdivision. Member Hovland asked what the existing setback was from 5343 Interlachen Boulevard and whether drainage was an issue in that area. Mr. Larsen replied the setback is approximately 50 feet and that Interlachen is the dividing line between two watershed districts 9 -Mile Creek and Minnehaha Creek. He added that although the preliminary review was not completely satisfactory, the City Engineer felt the drainage issues could be worked out. Member Masica asked why staff would support smaller homes on smaller lots. Mr. Larsen explained that the subject property was more closely related to the. Brookside Heights neighborhood. He said the proposed houses would blend well with ' homes existing . on Bedford, adding that with smaller lots controlling the size of the houses would be possible. Member Kelly asked if any specific hardship had been identified to justify the necessary varinaces. Mr. Larsen replied that no specific hardship had been identified. Member Hovland asked if the City could control whether the homes built were one or two stories and what the setback would be for the corner lots. Mr. Larsen replied that normally the number of stories cannot be controlled. However, because of' the required variances conditions could be imposed on the homes in this instance. The setback for corner lots would be 15 feet each way. Proponent Presentation Jeff Schoenwetter, JMS Development, 5232 Ridgewood Drive, said his company is looking for approval of a four -lot subdivision for two properties currently improved with two single family homes. He noted that originally their request was for a five -site PUD, but they have since changed their request to something he believed would be quite consistent with the neighborhood. Mr. Schoenwetter stated that he could raze the existing homes and apply for three building permits, but he would rather go through with the plat because he believed it would be a better fit for the neighborhood. Mr. Schoenwetter. graphically showed the existing homes on the property, several existing setbacks on Interlachen, and renderings of the proposed homes for the site. He urged the Council to approve his proposal stating that he had extensively worked with City staff and the Planning Commission. He assured the Council that a drainage. plan could be engineered that would be acceptable by both watershed districts, the City and the neighbors. He acknowledged the neighborhood's concern, but re- iterated that his proposal was a thoughtful solution to the needed renewal of the subject property. Mr. Schoenwetter urged the Council to approve his preliminary plat as presented. Member Housh asked what variances would be required for the proposed plat. Mr. Larsen answered that each of the four lots would need variances for lot width, lot depth and lot area. Page 3 Minutes/Edina City Council/ianuary 16, 2001 Member. Hovland commented that he believed that less than four homes would still work in the area. Mr. Schoenwetter adamantly disagreed stating that it would not be financially feasible to build the homes if the lot cost would have to be increased by 33 %. Public Comment Sharon Ming, 4110 Sunnyside Boulevard, stated she had served on the Edina Human Relations Commission for over ten years and has lived. in Edina for 20 years. Ms. Ming said she believed Edina lacked affordable housing. One way to fulfill this need would be approval of higher density housing. Member Housh asked what the. potential prices are planned for the proposal. Mr. Schoenwetter replied the homes start at $100 per square foot and will be well under $300,000. Robert Diehl,_ 4816 Vandervork Avenue questioned the prices of the proposed homes. Member Hovland asked was side -lot setbacks are required. Mr. Larsen replied the side yard setbacks start at five feet and then increase if there is a second story on a home, by 1/2 foot for each foot over fifteen feet. Member Masica commented that she thought the entire residential community needed consideration when evaluating a proposed subdivision. She expressed concern that the proposed subdivision did not meet the goals set forth in the City's 20/20 Vision. Member Kelly complimented Member Mascia for her quick understanding of Edina's vision. He added he could see no hardships or compelling reason to approve the plat as presented. In addition, Member Kelly expressed his disappointment that the plat had been presented in its present form. Member Housh stated that as a new Council member he would be inclined to put his faith in the Planning Commissions recommendation. He complimented the developer for the designs of the proposed homes, stating that while he could possibly approve a 3 -lot development, he did not believe four lots were appropriate to the site. Member Hovland said he would like to see the property re- developed. He also commended the developer, but agreed that the current proposal is not right. The neighbors .are telling us the density is too high. The site does not meet the standards for hardship. Four lots would be too much for the site. The Council must look at the City,'s code when reviewing subdivisions and those guidelines compel him to say no to four lots. Mayor Maetzold agreed that he would not be in favor of the subdivision as proposed. Member Hovland made a motion to close the public hearing, seconded by Member Kelly. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. Page 4 Minutes/Edina City Council/ianuary 16, 2001 Member Kelly made a motion denying the Preliminary Plat Approval, request for 5343 Interlachen and 5012 Oxford Avenue. Member Hovland seconded the motion. Rollcall: Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. Mayor Maetzold acknowledged that persons in attendance wanted to speak. He noted the hearing had been closed and the preliminary plat denied. He told the public they would be allowed to speak briefly. Richard .Miller, 5340 Hollywood Road requested that his letter of January 2, 2001, to the Edina Planning Commission be noted on file as well as his neighbor .Mr. Peter Leenders of 5317 Hollywood Road. Mayor Maetzold acknowledged receipt of the letters and noted they would be on file at City Hall. Peter Leenders, 5317 Hollywood Road expressed his disappointment over the proposed subdivision. Linda Bofenkamp, 5332 Hollywood Road stated her concern over the proposed setback from Interlachen Boulevard. She asked that the integrity of the boulevard be maintained no matter what is proposed for the subject property. Carolyne Bisson, 5340 Hollywood Road, presented a petition signed by property owners on Oxford Avenue, Hollywood Road, Interlachen Boulevard, Blossom, Court, Bedford Avenue, Vandervork Avenue, Orchard Lane, and Mirror Lakes Drive, objecting to the proposed subdivision. Ms. Bisson added she had requested an environmental assessment worksheet from the Environmental Quality Board on behalf of the Interlachen Neighborhood Homeowners Association. *BID AWARDED FOR 3/4 TON CARGO VAN FOR THE EDINA LIQUOR STORES Motion made by Member Masica and seconded by Member Hovland for award of bid for a 3/4 ton van for the Liquor Stores to Falls Automotive under Hennepin County Contract #0543AO at $15,756.00. Motion carried on rollcall vote - five ayes. *BID AWARDED FOR FAIRWAY GRASS MOWER FOR THE BRAEMAR GOLF COURSE Motion made by Member Masica and seconded by Member Housh approving the award of bid for a fairway grassmower for Braemar Golf .Course to MTI Distributing, Inc., under State of Minnesota Contract #425965 at $17,311.58. Motion carried onrollcall vote - five ayes. TRAFFIC SAFETY STAFF REVIEW OF TANUARY 9, 2001, APPROVED Member Masica asked that the Traffic Safety Staff Review of January 9, 2001, be removed from the consent agenda and commented that cut - through traffic issues are a top priority in her estimation.. Page 5 Minutes/Edina City Council/Tanuary 16, 2001 Member Kelly made a motion approving the Traffic Safety Staff Review of January 9, 2001, Section A, B, and C. Member Housh seconded the motion. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. ON SALE LIQUOR LICENSE TRANSFER OF OWNERSHIP APPROVED FOR BIG BOWL RESTAURANT Manager Hughes explained that Big Bowl, Inc., dba /Big Bowl Cafe in the Galleria was one of the original on -sale intoxicating liquor licensees and was under corporate ownership of Lettuce Entertain You Enterprises, LLC and Brinker International, with each having a 50% ownership. City Code requires a new application be filed when changes of more than 10% occur in the corporate ownership. Appropriate applications have been submitted and all applicable fees paid from Brinker International. The Planning Department reviewed the application and finds it in compliance with code requirements. The Health Department is satisfied with the applicants' plan for storage and service and the Police Department, upon investigation, found no negative findings. Staff recommends approving an on -sale intoxicating liquor license and on -sale Sunday license to Big Bowl, Inc., under the corporate ownership of Brinker Restaurant Corporation dba /Big Bowl Cafe beginning January 17, 2001 to March 31, 2001. Member Kelly made a motion approving an on -sale intoxicating liquor license and an on- sale Sunday license to Big Bowl, Inc., under the corporate ownership of Brinker Restaurant Corporation, dba/Big Bowl Cafe beginning January 17, 2001 to March 31, 2001. Member Hovland seconded the motion. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. BLUE RIBBON COMMITTEE UPDATE PRESENTED; HEARING DATE SET OF FEBRUARY 15, 2001 Bob Christianson, Chair of the Blue Ribbon Committee, commended the Committee for their diligent efforts. He explained the Committee could not have accomplished what they did without the skill expended from Director Keprios and Assistant Director MacHolda. Director Keprios explained that TSP One, Inc., Architects as well as Anderson Johnson Engineers were in attendance and prepared to answer questions, but had not prepared a formal presentation. He added they were prepared to show site plans if the Council desired. Director Keprios described the process that has been ongoing since late 1999. The City and School District determined they should work together to provide public facilities for community use. Decision Resources conducted a telephone survey to determine if support existed for such a project. The survey determined there would be community support for the project. The Council formed the Blue Ribbon Committee consisting of following eleven citizen members: Bob Christianson - Chair Page 6 `1 Minutes/Edina City Council/ianuary 16, 2001 Jeff Bohlig - Member at Large Mary Brindle - Member at Large Ted Brinkman - Athletic Booster Club Kris Hayes - Normandale-French'Immersion Doug Johnson - Edina Public School District Chuck Mooty - Edina Park Board Linda Presthus - Edina Park Board Dan Rectenwald - Edina Community Center - Neighborhood Resident Ann Swenson - Edina Planning Commission Jim VanValkenburg - Senior Citizen Advisory Committee The Blue Ribbon Committee's mission was as follows: 1. What is the need for additional gymnasiums, soccer fields and auditoriums in the City? 2. What other needs should be addressed?. 3. Is there an opportunity to work with Edina Public Schools to meet the City's recreational needs? If so, how should such an arrangement be structured? 4. Are there other partnerships that should be made to provide recreational facilities? 5. Is it appropriate for some or, all of the facilities to be located on school district property? 6. Will the recommended package of facilities and improvements be acceptable to the community? The Committee began meeting in September. The information- gathering process included: Thirteen committee meetings and one park and school tour of: East Campus (ECC, South View and Concord) West Campus (High School and Valley View) Arneson Acres Park Braemar Park Cornelia School Park Countryside Park Garden Park Meetings began on Thursday - September 14, 2000 Committee met over seventeen weeks for a total of 60 hours Committee heard 30 presentations Last meeting held January 4, 2001 Letters of invitation were mailed to community groups and individuals asking for input in writing and attendance at a Blue Ribbon Committee meeting to present program needs 'and desires. Community groups and individuals that were invited included: Performing Arts - Diana Leland /School District Music & Performing Arts; Jan Michaletz, Schools Booster Club for Music . & Performing Arts; Doug Johnson, Director of Community Education Services Edina Senior Citizen Activities Center - Leon Lander and Kay Bach /Senior. Center Advisory Committee; Pat Mackey, Architect Page 7 Minutes/Edina City CounciVianuary 16, 2001 t Enterprise Facilities - Diana Hedges/ Art Center; . Larry Thayer/ Arena; Ed MacHolda/ Aquatic Center Gymnasium and Athletic Field ShortgZe - Assistant Park Director MacHolda General Park Infrastructure - Park Director Keprios Athletic Field ' Turf 'Maintenance. - Vince Cockriel/ Park Maintenance; John Hopko/ Agronomist & Turf Specialist; Jim.Knazek - Artificial Turf Specialist New and Renovated Athletic Fields - Anderson/ Johnson, Inc., Landscape Architects TSP ARCHITECTS AND ENGINEERS, INC.: • Studied scenarios for new and renovated gymnasiums at various locations • Previously studied and validated the need, for renovation of the South View Middle School competition pool • Presented concept drawings for replacement of the Valley View Middle School competition pool • Presented concept drawings for renovation of ECC auditorium YOUTH ATHLETIC ASSOCIATIONS: • Junior Olympic Volleyball Association • Basketball Association (in- house) • Basketball Association (traveling) • Girls Basketball (traveling) • Girls Athletic Association (basketball, volleyball, flag football, team tennis) • Soccer Association (in- house) • Soccer Club (traveling) • Football Association • Baseball Association • Youth Softball Association • Girls Fastpitch Softball • Braemar City of Lakes Figure Skating Club • Edina Swim Club OTHER YOUTH AND ADULT ATHLETIC GROUPS: • Donna Hanbery - Adult Soccer Ed MacFadden - Girls and Boys Lacrosse • Marvin Goldstein - Edina Athletic Boosters Club • Mike Madden - Girls and Boys Rugby • Ed MacHolda, Assistant Director - Adult Basketball and Adult Soccer • Donna Tilsner, Recreation Supervisor - Adult Softball and Adult Volleyball • Steve Dove - Edina High School Athletic Director, SUPERINTENDENT DRAGSETH FIRST PRESENTED SCHOOL DISTRICT NEEDS AS: • School District facility needs and setting a timeline • New law mandates for Kuhlman Stadium bleachers • School district trends (enrollment growth, increased use of facilities and aging infrastructure) Second 1resentation addressed priority locations of new gyms and identified needs: Page 8 Minutes/Edina City Council/Tanuary 16, 2001 • On -going capital improvement plan • Compliance with City /State fire code regarding fire suppression and compliance with the Americans with Disabilities Act • Kuhlman bleachers must meet mandated code by January 1, 2002 • Renovation of certain fields and'facilities for health and safety of participants • Renovation of some aging fields, gymnasiums and pools • New additional fields and gymnasiums to accommodate current and future athletic programs • Increase the number of`competition pool lanes /times (school and community) • Need for program registration and scheduling computer software • Need for indoor multi- purpose athletic field (bubble) for a variety of uses (physical education classes, baseball, football, walking /jogging, flag football, rugby) 0 If a bubble is deemed unacceptable, the gymnasium number would increase 0 Numerous residents rent indoor athletic field time in other communities (need for a bubble in Edina) 0 Need for new furnishings for Senior Center 0 Improve access to existing park'shelter building facilities 0 Increase parking at Edina Community Center campus 0 Need for more non - traditional recreation opportunities for youth (skate park) 0 Increase number of track lanes for school use and community expansion of programs 0 Renovation of existing work general park infrastructure 0 Need for additional pottery classroom space 0 Need to provide more indoor performing arts facilities and renovate existing worn ECC auditorium 0 Need to provide heating and dehumidification for Braemar East Arena PROJECTS RECOMMENDED BY BLUE RIBBON COMMITTEE: (not in order of priority) • Performing and Visual Arts Provide separate entrance for community to auditorium Reduce seating to accommodate 630 people Upgrade lighting and sound system New Black Box Theater (west campus) Intimate performing arts theater for smaller audiences of 10 to 250 people • General Park Facilities: Replace Worn Infrastructure: Replace playground equipment at seven parks Replace Bredesen Park perimeter fencing Replace concessions building/ maintenance garage at Courtney Fields Replace roofs at Arneson and Bredesen Parks Rebuild tennis court at Walnut.Ridge Upgrade pump house building at Sherwood Park Repair pathways (Arneson, Rosland, Cornelia, Walnut Ridge Parks) Replace windows and siding on Arneson Acres Park building Replace Showmobile Page 9 Minutes/Edina City Council/Tanuary 16, 2001 New General Park Infrastructure Provide indoor furnishings at Senior Center. Repair parking lots in three parks Develop tri -city skate park Complete Van Valkenburg neighborhood park Purchase registration system for athletic / community programs Add safety fencing at Rosland Park playground Add keyless entry access system to fourteen park buildings Sanitary sewer lift station for Arneson Acres Greenhouse restrooms Shade covers for baseball/ softball field dugouts (sun protection) Outdoor lighting for three Pamela Park softball fields Aquatic Center: Accomplish master plan Replace worn slide with two new flumes (separate plunge pool) Replace a one meter diving board with cable ride Raise the depth of lap pool to five feet Provide better user access to main pool New deck showers and deck expansion Braemar Arena: Provide fire suppression for Braemar West Relocate ice resurfacing room Heating and dehumidification upgrade • Art Center: Pottery room expansion Fire suppression system Clark gift shop expansion Gvmnasiums: Renovation of existing gyms: ECC large gym and lobby ECC small gym South View Middle School gym bleachers and wood floors Addition of four new gyms: One new gym at Concord Elementary One new gym at South View Middle School Two new gyms at Valley View Middle School, locker room/ concession stand • Athletic Fields: Additional new athletic fields: Artificial turf installed at Kuhlman Field Artificial turf installed at South View Middle Fields Two new multi- purpose athletic fields (football/ lacrosse/ rugby /soccer /ultimate frisbee) lower level high school One new multi- purpose athletic field - Creek Valley School Two new softball fields - lower level high school Convert adult softball field to intermediate baseball field - Cornelia School Park Page 10 I Minutes/Edina City Council/Tanuary 16, 2001 Renovate worn athletic fields (regrade, seed, irrigation and drainage) Six baseball fields Nine multi - purpose athletic fields Two softball fields • Kuhlman Stadium: 0 Upgrade/ Improvement of Existing Stadium: State law mandates replacement of Kuhlman Stadium home and visitor bleachers Upgrade/ replace lighting at stadium New storage space under permanent bleachers New plaza to include new entrance gate, concessions area, restrooms and press box 0 Upgrade/ New Athletic Facilities at Kuhlman: Increase track lanes from six to eight lanes Tennis court spectator seating Install artificial turf to encourage multiple users of multi- purpose athletic field • Competition Swimming Pools: Renovate South View Middle School Pool Improve ventilation and filtration systems Meet current pool health and safety codes Replace Valley View Middle School Pool New 25m x 25yd pool with L shaped, diving. area New locker rooms New concession stand • Indoor Athletic Field (Bubble): Air - supported white colored fabric that covers the artificial turf field inside new expanded track at Kuhlman.Stadium Bubble goes up in November - down in March Potential revenue generating facility Reduces need for additional gyms (need only 4 versus 5 -6 new gyms) WHY LOCATE INDOOR ATHLETIC FIELD AT KUHLMAN STADIUM? • Kuhlman .must have artificial turf to allow community access • Adjacent to schools would maximize use • Storage available under bleachers, for fabric • Security fencing already in place • 210 feet wide, 380 feet long and 65 feet high • Least expensive site versus alternative site OTHER POTENTIAL LOCATIONS FOR BUBBLE: • Lewis Park (would need security fencing, artificial turf 'but not close to school) • ECC Middle Field (too close to residents, field too small, needs higher fencing) • Valley View Middle School Baseball Field (needs road and parking lot, artificial turf, security fencing, field is too small) Page 11 Minutes/Edina City CounciVlanuary 16, 2001 1 • Braemar Park at Former Gun Range site (needs extensive grading, artificial turf, additional parking, security fencing, not close to school, site currently planned for Police/ Fire Training Facility) Mr. Keprios asked if the Blue Ribbon Committee accomplished its mission: 0 What is the need for additional gymnasiums, soccer fields and an auditorium in City? Committee Recommendations: 4 new gymnasiums Access to five new multi- purpose athletic fields New Black Box Theater What other needs should be addressed? Renovate or replace worn infrastructure Provide new additional facilities based on demonstrated needs. 0 Is there an opportunity to work with Edina Public Schools to meet the City's recreational needs? (YES) If so, how should such an arrangement be structured? Committee Recommendations: Recreational facilities- on School District property should be operated/ maintained by School District Recreational facilities on City property should be operated/ maintained by City 0 Are there other partnerships that should be made to provide recreation facilities? Southdale YMCA (Skate Park, Gymnasiums) Northwest Health Club (Midwest Health Club,, Braemar Park Site) 0 Is it appropriate for some or all of the facilities to be located on school district property? All additional facilities, performing arts theater, gymnasiums, competition pool, bubble and athletic fields should be located on school property because: No additional costs Additional costs to operate and maintain new gyms, theater and pool are incremental additions. 0 Will the recommended package of facilities and improvements be acceptable to the community? Blue Ribbon Committee recommendations are responsive to groups and individuals who provided input. Mr. Keprios explained the Committee found it too difficult to determine the overall community support at this time. He added Decision Resources suggested, the majority of the community will support the proposal if there were no controversial projects. Mr. Keprios explained several projects require further study to determine, more accurate construction costs, i.e.; gyms, pools, Black Box Theater, Courtney Fields building, etc. Based on information received from various groups, the Blue Ribbon Committee has determined their recommended projects to improve parks, programs and recreational facilities. The estimated total cost of the recommended projects is approximately $37,121,600.00. Projected Cost Breakdown (not listed in order of priority) Gymnasiums $ 8,120,600 Page 12 1 Minutes/Edina City Council/Tanuary 16, 2001 Athletic Fields Indoor Athletic Facility (bubble) Kuhlman Stadium Competition Swimming Pool Needs General Park Infrastructure Performing/ Visual Arts Enterprise Facilities TOTAL COST OF RECOMMENDED PROJECTS. 6,074,000 969,000 5,946,000 6,077,000 4,534,000 2,985,000 2,416,000 $ 37,121,600 Director Keprios gave two tax impact scenarios for a referendum at $35,000,000 and at $40,000,000. He suggested a timeline as follows: February 6, 2001 Approve Joint Powers Agreement and Facilities Use Agreement February 20, 2001 Joint Council/ School Board Meeting February 20, 2001 Public Hearing March 6, 2001 Council Approves Date, Amount and Scope of Referendum April 23, 2001 Public Information Mailed to All Residents May 16, 2001 (WEDNESDAY) Referendum Date Council comments Mayor Maetzold suggested that discussion focus on two things, 1) general findings of the panel and 2) the proposed timeline. Member Kelly asked whether the Capital Improvement Plan could be funded through the referendum. Attorney Gilligan noted the referendum, would fund specified capital projects, but not a reserve or capital improvement fund. Manager Hughes noted that a Capital Improvement Plan for the entire City, was being developed. Member' Kelly reminded the Council that when this proposal was first discussed, it was purported there would be a utility/ maintenance savings. He asked if we are still operating under this understanding. Director Keprios said yes, but the bubble may be an issue. Member Kelly said since most of the project is on school property, when the use agreement is finalized, a clear case is made that persons not enrolled in the Edina school system will have use of the facilities. He stated the registration system should be a web -based design shared between the School District and the City. Director Keprios said how this would work has yet to be determined. Member Kelly voiced concern that the same problem would exist with the lower fields flooding with either a bubble or regular fields. Director Keprios explained the natural turf fields would be 90% sand and are purported to be ready for play within 20 minutes after a three inch rain. Member Hovland voiced concern with security, safety, parking and access issues to the Community Center site. Director Keprios commented that the majority of people support the auditorium design and concept. Parking concerns would be addressed by compromising the existing field. Member Hovland inquired about the operating costs for the perfoming art center. Director Keprios said that has not been discussed. Member Hovland asked if discussions have been held about the Edina Swim Club being involved and in the sharing of expenses on the proposed new pool. Director Keprios said they are aware their rents will increase and were supportive. He added the school district would run the facilities and maintain them. Any increase in fees would be their decision. Manager Hughes said Page 13 Minutes/Edina City CounciVianuary 16, 2001 I historically that is the manner the City has operated under. Member Hovland asked if there are any resources in the referendum not shared with the school district. Director Keprios indicated if it is part. of the referendum -it would, by law, have to have community access. Member Hovland asked specifically about the Black Box Theater. Director Keprios explained some discussion has ensued with the difference of access during the school year and summer. Member Hovland asked which proposed projects would generate a positive cash flow. Director Keprios indicated the bubble and Aquatic Center would have the potential to be the primary sources. Member Hovland asked if the bubble were profitable where would the profit go. Director Keprios said that has not been discussed. Member Hovland asked if decentralization of the gymnasiums effect the ability to raise funds for operating expenses. Director Keprios said that has not been discussed. Bob Christianson said the Committee did not detail operating costs, etc. They did not feel it was their charge and did not have time. Member Hovland asked if a track is proposed in the bubble. Director Keprios said no but nothing prohibits walkers /runners from using the bubble. Member Hovland inquired why locker rooms were not included in Braemar Arena. Bob Christianson said the identified need for locker rooms was for the Edina High School hockey program. The Committee felt the public would not benefit from locker rooms. Mayor Maetzold asked if the locker rooms could be used by figure skaters. Director Keprios said is was unlikely the public would use the locker rooms. Member Masica asked if it would add to the cost to add to the athletic campus at Braemar. Director Keprios said it is possible but not preferred. Member Masica inquired when will we know if the Braemar area will be used for a fire/ police training facility. Manager Hughes said a decision should be forthcoming within the next few months. Member Masica asked if establishing: an athletic campus at Braemar, is 'do- able'. Director Keprios answered yes. Member Masica said currently parking is a concern at the Community Center. If activities were going on at Kuhlman Field, the auditorium and Community Center, what parking needs would be necessary. Director Keprios stated a parking and traffic study has not been completed. He has in the past deferred questions about parking at the schools to the school. Doug Johnson commented that like facilities, the bubble, has mostly pick -up /drop -off patrons. The need for additional parking would be minimal. Parking studies show parking to be inconvenient not inadequate during the day. At night with athletic activities parking is a problem. Bob Christianson stated he has cost figures of the four gym complex at Braemar and it would cost twice as much to build and would not be located near a school. The Committee concluded the fit with Braemar was not good. Member Masica said she is most concerned with the impact of a bubble on the surrounding community. Director Keprios added the bubble would be used 90% of the time for a practice facility not for competitions. It is primarily used to practice summer sports during the winter. Manager Hughes explained that the cost of the dome would be the same in any location. The one difference would be at Braemar, a third artificial turf field would be necessary at a cost of $700,000 - $800,000. Member Housh. asked in a City referendum, what is the acid test regarding usage of the facilities. Attorney Gilligan added the facilities do not need to be City owned but the Page 14 Minutes/Edina City Council/Tanuary 16, 2001 community would need access. Member Housh asked what the City's use of the Black Box Theater would be. Director Keprios said the Theater was proposed by the School District but was looked upon by the Blue Ribbon Committee as a 'field of dreams'. No one group came before the Committee with a presentation yet they realized there is a need for that type of facility. Member Housh read in the material presented that the School District would support the bubble if it was self- sustaining. He asked what the scenario would be if other communities also built bubbles and the demand would decline. Director Keprios said that the facilities use agreement would be in place and would be the School District's problem. He suggested further study could be done by the Committee on where the bubble would be located. Mayor Maetzold asked if the Committee felt that any other parts of the project other than the locker rooms would not be appropriate. Director Keprios said the Committee felt the Jan Apple Memorial Gardens at the Art Center could be funded by the Garden Council. A center island at Arneson Park did not stay in the project. Bob Christianson said a dance studio was suggested within the Black Box Theater, the Committee viewed it as more appropriate for the School District to fund. Manager Hughes said an indoor running track was deemed not appropriate in its design. Member Kelly voiced concern if the bubble were constructed at Braemar, would the School District still want Kuhlman field constructed of artificial turf. Director Keprios said yes. Manager Hughes said if the community would be allowed to use Kuhlman, it would need to be constructed with artificial turf. Member Kelly indicated that Kuhlman field is the premier soccer field in Edina in his estimation. He stated he believes the use agreement could be problematic and may need a school advocate and City advocate to insure that residents who do not have connection with the school would be represented. Member Housh suggested an advisory board could be established to oversee operations. Director Keprios stated to the City's advantage a preliminary use agreement has been set up. Doug Johnson said discussions have focused on two things, 1) defined 'booking' and 2) usage times. There are also two parts to setting this system up, a 1) Joint Powers Agreement and 2) Facility Use Agreement. Manager Hughes said the next thing on February 6, 2001, would be to review the Agreements and give feedback. Member Kelly recommended the Blue Ribbon Committee peruse the 'Agreements and give suggestions. Bob Christianson commented the committee might look at the Agreements in a business context but he believed the City Attorney should be involved. Member Kelly said he personally could not give any opinion on the Agreement, not knowing the inner workings of the Park Department. Member Hovland commented that many persons, both lawyers and staff have worked on the Agreement. Mayor Maetzold asked the Council for a decision on when to hold a public hearing and how to notice the public. Following a brief Council discussion, a public hearing was set for Thursday February 15, 2001. Member Masica suggested noticing residents in a 1,000 foot radius of Kuhlman Field about the public hearing. Page 15 Minutes/Edina City Council/ianuary 16, 2001 Member Masica made a motion setting a public hearing date of February 15, 2001, 7:00 P.M., location to be determined, for Blue Ribbon Committee recommendations, and to notice residents in a 1000 foot radius of Kuhlman Field of the hearing. Member Kelly seconded the motion. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. Public comment Bob Krengel, 405 Blake Road, pointed out a date in the Edina Sun Current was incorrect, regarding the Blue Ribbon Committee meeting. Gary Dorrian, 4708 West 60th Street, thanked the Committee and asked that more data on massing, traffic, and marketing be made. available to the public. Member Kelly explained the City does not have final support for the multi- million dollar cost yet. Information will be made available in advance of the public hearing. Manager Hughes added what is incumbent is that information must be provided to the voter so that on May 16th the voter can make an informed decision. -Member Kelly suggested information be made available to the public previous to the public hearing. Mr. Dorrian voiced concern with comments made regarding fire safety at Braemar West. Director Keprios said the West Arena was built in the 1960's and fire codes were different. It needs to be brought .up to code. Member Housh said what he hears Mr. Dorrian requesting numbers proving the necessity of the proposals. David Krasno, 5607 Dalrymple Road, voiced concern with traffic, parking and safety on his street. Sam Rouman, 4709 School Road, stated a mistake is being made if a mailing to each household is not done regarding the public hearing. JoEllen Deever, 5101 West 70 ",, attended the Committee meetings where presentations were made by every athletic organization known to man. She stated there is nothing underhanded or devisive about the group and she was very impressed with all their work. Correspondence received in favor of the, referendum going forward were Creek Valley School Teachers, 6401 Gleason Road; L. Ann Sullivan, 5845 Brookview Avenue; Ann Sheely, 5905 Grove Street; Edina Senior High School Teachers, 6754 Valley View Road; Teena Hatch, PTSO President Valley View; Normandale Elementary French Immersion School, 5701 Normandale Road Principal Dr. Harold Benson and Chair John Heer; Marde Olson, Valley View Middle School PTSO; Marde and Mark Olson, 5717 Londonderry Road; Concord Elementary School Staff, 5900 Concord Avenue; Concord Site Council and Concord PTO Board; Deborah K. Beltrand; Bert Ledder, 6709 Cheyenne Trail; South View Middle School, Trevor R. Johnson, 4725 South View Lane; Scharlott and Charlie Gross, 4612 Cascade Lane. Against the referendum going forward were Bette Comstock; Harold and Lila Larson. Against the location of the bubble at Kuhlman Field were James and Virginia Anderson, 4721 School Road; Janeva G. McCulloch, 4801 West 5911, Street. Page 16 Minutes/Edina City Council/Tanuary 16, 2001 BOARD OF REVIEW DATE FOR APRIL 16, 2001, AT 5:00 P.M. Manager Hughes asked that the setting of the Board of Review date be removed from the Consent Agenda because Member Housh will not be able to be in attendance at the proposed April 16, 2001, date. Manager Hughes explained that on or before February 15 of each year the County Assessor is required to give written notice to the City Clerk of the day and time the Board of Review will meet. Mayor Maetzold exited the Council Chambers. Mayor pro tem Kelly conducted the meeting. Following a brief Council discussion, Member Masica made a motion setting April 16, 2001, at 5:00 P.M. as the date for Board of Review. Member Housh seconded the motion. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. DATES SET FOR ANNUAL MEETING OF MARCH 27, 2001, AND VOLUNTEER RECOGNITION DINNER OF APRIL 24, 2001 Manager Hughes reported that dates for the Annual Meeting and Volunteer Recognition Reception for 2001 need to be chosen. Following a brief Council discussion, Member Kelly made a motion setting March 27, 2001, for the Annual Meeting date at Centennial Lakes Park Centrum at 5:00 P.M., and April 24, 2001, for the Volunteer Recognition Reception at Edinborough Park at 5:00 P.M. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. APPOINTMENTS/RE- APPOINTMENTS MADE TO BOARDS, COMMISSIONS AND COMMITTEES Mayor Maetzold requested endorsement of his recommendations for appointments and re- appointments to various boards, commissions and committees as follows: RE- APPOINTMENTS NAME BOARD /COMMITTEF,/COMMISSION TERM TO Linda Kieffer Art Center Committee 2/1/04 DeLores Paul 2/1/04 Kathy Frey (consumer) Community Health Committee 2/1/03 Quentin A. Collins Construction Board of Appeals 2/1/04 Edward Noonan 2/1/04 John McCauley Heritage Preservation Board 2/1/03 Herman Ratelle 2/1/03 Lois Wilder 2/1/03 Donald W. Wray 2/1/03 Carol Carmichiel (Council) Human Relations Commission 2/1/04 David Fredlund Park Board 2/1/04 Thomas White 2/1/04 David Byron Planning Commission 2/1/04 Gordon V. Johnson 2/1/04 Geoffrev Workinger 2/1/04 Page 17 Minutes/Edina City Council/Tanuary 16, 2001 Anne Cronin Recycling and Solid Waste Commission 2/1/03 Kathryn Frey 2/1/03 Inna Hays 2/1/03 Donald W. Patton Zoning Board of Appeals 2/1/04 Mayor Maetzold further recommended the following persons to fill the Board /Commission /Committee vacancies as noted: APPOINTMENTS NAME BOARD /COMMISSION /COMMITTEE TERM TO: J William Crawford Heritage Preservation Board 2/1/02 John Hobday Human Relations Commission 2/1/04 Michael Damman Park Board (unexpired 2 year term) 2/1/03 Ardis Wexler Park Board 2/1/04 Member Masica made a motion endorsing the re- appointments and appointments to the various boards, commissions and committees as previously noted. Member Housh seconded the motion. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. *CONFIRMATION OF CLAIMS PAID Member Masica made a motion, seconded by Member Hovland approving payment of the following claims as shown in detail on the Check Register dated January 5, 2001, and consisting of 27 pages: General Fund $157,005.03; Communications Fund $5,931.84; Working Capital Fund $15,580.40; Construction Fund $260.00; Art Center Fund $8,668.59; Golf Dome Fund $11,591.94; Aquatic Center Fund $1,426.75; Golf Course Fund $3,120.82; Ice Arena Fund $1,866.32, Edinborough/Centennial Lakes Fund $7,812.21; Liquor Fund $114,361.43; Utility Fund $288,124.79; Storm Sewer Fund $1,166.87, Recycling Fund $37,935.20; TOTAL $654,852.19. Motion carried on rollcall vote - five ayes. There being no further business on the Council Agenda, Mayor Maetzold declared the meeting adjourned at 10:33 P.M. City Clerk Page 18 I ^d. U Consent Item II. B. LOCATION MAP 27 5546 -50 5 �9 e] 0.60 ........ 5544T46 8 2s �� o,Ar�aL . o 5 5 � � - (52) •Z ,�� h0) (SS) SS3 IDL 543 o� 23 .� 57.E 4 553f:)34- I BU pR MAL h 3 r 552 4=)3 (45) LO T DIVISIO14 NUMBER LD -01-% LOCATION 5532 -5534 Malibu Drive EDINA PLANNING DEPARTMENT 1� LD -01 -2 Paul Schoenecker 5532 -5534 Malibu Drive Mr. Larsen informed the Commission the subject property is a developed R -2, Double Dwelling Unit lot located at 5532 -34 Malibu Drive. The proponents are requesting a party wall lot division to enable the sale of the individual units. The property complies with Zoning Ordinance requirements for division. Mr. Larsen concluded staff recommends approval Commissioner Swenson moved to recommend lot division approval. Commissioner Workinger seconded the motion. All voted aye; motion carried. EDINA PLANNING COMMISSION JANUARY 31, 2001 STAFF REPORT LD -01 -2 Paul Schoenecker 5532 -5534 Malibu Drive The subject property is a developed R -2, Double Dwelling Unit lot located at 5532 -34 Malibu Drive. The proponents are requesting a party wall lot division to enable the sale of the individual units. The property complies with Zoning Ordinance requirements for division. Recommendation: Staff recommends approval • 71. CU4 ART fiy0 ` THE NW C'. --- OF LOT 23; SRO T N 1 . 7 ?. CMp ST 01PM � °W 6 1) rn LU az !A' NORTHERLY PARCEL 0 0� 8,667 SQ. FT. CO O `- • d- Z ?o a r N: I �- 1 0 IRSE'T 44.2 1 TE S `X X" L s , CORNER OFF FFENCE ' 0.1 FT. EAST OF x PROPERTY LINE W � x o � Lx= A x SOU THE k�KEYSTONE WF RLY PARCEL, 5,906 SQ. SET FT. l 2525 -64 1855 N82.5638"W WALL 1 f N 563. 0 20 40 72 ?s 0,>,, 2 SCALE IN 1A av n�MINOVS DRIVE, ".. THE NE COR. 1 / I N OF LOT 23 l� EDGE OF fVit BITUMINOUS y � N / 33.5D� EAST CE �u PROPERTY LINE- s � / W ' (o 0\ co co I 10 o old N 2 STORY f 411 11 Lo FRAME WOOD 1 ;'� DWELL N0. 5534 7'13" 2 STORY WOOD FRAME DWELUNG NO. 3532 CONa,TTE END OF FENS (� G 26 FTEAST OF ••- N a PROPERTY INE N a i9i N2 30.7 od � Ag _ -`, x EDGE OF BITUMINOUS L O 10.0 FOOT DRAINAGE - ON II AND UTILITY EASEMENT- - 1 _ _ O [� 1 O ;r BITUMINOUS DRIVE O -f O I F L0 EDGE OF BITUMINOUS I ^ N 1 Go o a END OF FENCE II J RIN d 8.8 FT. EAST OF PROPERTY UNE - WAll KE 129.88 �I SURVEY FOR: PAUL SCHOENECKER PROPERTIES PROPERTY ADDRESS: 5532 and 5534 Malibu Drive, Edina, Minnesota. LEGAL DESCRIPTION OF ENTIRE PROPERTY' Lot 23, Block 1. INTERLACHEN HILLS 3RD ADDITION, Hennepin County, Minnesota. 1 hereby certify that this is a true and correct representation of a survey of the boundaries of the land above described and of the location of all buildings, if any, 60 thereon, and all visible encroachments, if any, from or on said land. Dated this 17th day of August, 2000. FEET by Pack o e Minn oto License No. 20281 NOTES: 1. The orientation of this bearing system Is based on the west line of Lot 23. Block 1. INTERLACHEN HILLS 3RD ADDITION which is assumed to have a bearing of North 10 degrees 06 minutes 04 seconds East. 2. The area of the property described hereon is 14,573 square feet or 0.3346 acres. 3. No title work was furnished for the preparation of this survey to verify the existence of any easements or encumbrances. PROPOSED PARCEL DESCRIPTIONS 1 NORTHERLY PARCEL: y All that part of Lot 23, Block 1. INTERLACHEN HILLS 3RD ADDITION, Hennepin County, Minnesota lying north of the following described line: Beginning at a point on the west line of said Lot 23 distant 93.93 feet southerly from the northwest comer of said Lot 23; thence easterly to a point on the east line of said Lot 23 distant 51.67 feet southerly from the northeast corner of said Lot 23, as measured along said east line, and said line there terminating. SOUTHERLY PARCEL:: All that part of Lot 23, Block 1. INTERLACHEN HILLS 3RD ADDITION. Hennepin County, Minnesota lying south of the following described line: Beginning at a point on the west line of said Lot 23 distant 93.93 feet southerly F FENCE from the northwest corner of said Lot 23; thence easterly to a point on the WEST OF east line of said Lot 23 distant 51.67 feet southerly from the northeast corner of RTY UNE said Lot 23, as measured along said east line, and said line there terminating. R OF FENCE EAST OF RTY UNE LEGEND M GAS METER 4 STOP BOX M ELECTRIC METER ® CATCH BASIN I a TELE BOX m ELECTRIC BOX 1 r 7415 WAYZATA BOULEVARD y ELAN FIELD & NOWAK INC. MINNEAPOLIS, MINNESOTA SURVEYORS TELE: (612) 546 -6837 Z010-01% Consent Item II. C. LOCATION MAP LOT DIVISION NUMBER LD -01 -1 L O C A T 10 N 5217 & 5219 Malibu Drive EDINA PLANNING DEPARTMENT Am OW map 10 man LOT DIVISION NUMBER LD -01 -1 L O C A T 10 N 5217 & 5219 Malibu Drive EDINA PLANNING DEPARTMENT LD -1 -01 Delores Wentworth 5217 and 5219 Malibu Drive Mr. Larsen told the Commission the subject property is developed with a double dwelling unit building and is zoned R -2. The proposal would divide the property along the party wall separating the units. The split would comply with ordinance requirements. Mr. Larsen concluded staff recommends approval. Commissioner McClelland moved to recommend lot division approval. Commission Ingwalson seconded the motion. All voted aye; motion carried. EDINA PLANNING COMMISSION JANUARY 3, 2001 STAFF REPORT LD -1 -01 Delores Wentworth 5217 and 5219 Malibu Drive The subject property is developed with a double dwelling unit building and is zoned R -2. The proposal would divide the property along the party wall separating the units. The split would comply with ordinance requirements. Recommendation: Staff recommends approval. cc C C SE Rtc La c Lr r c C SET IRON_. - -- N89'46'00 "F 150.00 - IRON 1 -' Im CONCRETE STEPS , 1 1 �SN.2 1 P %C E L A #5217. ' 2 —OAS MEFERS • 2 STORY BRICK Santa UNE OF THE ; NORTH 39.Rt1 FEET - --� , 1` 589'46'00 "W 150.00 -- -- N 1� / AND FRAME DWELLING 2- ELECTRIC METERS 1 / ' 1 / #5219 P 19 R, C E L B a st.2/ $ o 1 ' ^ 1 CONCRETE i - - r STEPS J ' 00� 1 l I , 145.00 - - ; ' ., SET- "- . S89'46'00 "W 150.00 - ucvn 1 SURVEY FOR: D. H. WENTWORTH PROPERTY ADDRESS: 5217 and 5219 Malibu Drive, Edina, Minnesota. 1 O O . 0 O SET RON 3 0 1 i� r- O O V) 1 e o REQUEST FOR PURCHASE ,aea TO: Mayor Maetzold and Members of the City Council FROM: John Keprios, Director of Parks and Recreation VIA: Gordon Hughes, City Manager SUBJECT: REQUEST FOR PURCHASE IN EXCESS OF $15,000 DATE: January 31, 2001 AGENDA ITEM III. A. ITEM DESCRIPTION: Golf Balls — Braemar Golf Dome. Company Amount of Quote or Bid 1. Maxfli Golf 1.$19,827.36 2. Wilson Golf 2. $25,048.80 3. Spalding 3. $22,516.62 RECOMMENDED QUOTE OR BID: Maxfli Golf $19,827.36 Account #: 5424.6590 GENERAL INFORMATION: This is for purchase of 4,200 dozen golf balls for the Braemar Golf Dome. The price includes shipping and sales tax. z, Edina Park and Recreation John �os, Director Department This Recommended bid is within budget not within budget J q�l n, tinance Director Gordon Hughes, City Manager o e ( REQUEST FOR PURCHASE TO: FROM: VIA: SUBJECT: _ DATE: Mayor Maetzold and Members of the City Council John Keprios, Director of Parks and Recreation Gordon Hughes, City Manager REQUEST FOR PURCHASE IN EXCESS OF $15,000 January 31, 2001 AGENDA ITEM III. B. ITEM DESCRIPTION: Fertilizer – Braemar and Fred Richards Golf Courses. Company Amount of Quote or Bid 1. Simplot Partners, Inc. 1.$21,885.75 2. Capital Supply, Inc. 2. $23,579.10 3.- 3. 4. 4. 5. 5. RECOMMENDED QUOTE OR BID: Simplot Partners, Inc. $21,885.75 Account #'s: $18,403.20 charged to #5422.6540 $3,482.55 charged to #5431.6540 GENERAL INFORMATION: This is for purchase of the annual supply of fairway and greens fertilizer for Braemar Golf Course (18 tons) and Fred Richards Golf Course (3 tons). ox�'-n� John K os, Director This Recommended bid is within budget Edina Park and Recreation Department 4 not within budget J W ll�n, Finance Director Hughes, —City Manager � 91N��r�`� ' ° e REQUEST FOR PURCHASE 0 AA e e TO: Mayor Maetzold and Members of the City Council FROM: John Keprios, Director of Parks and Recreation VIA: Gordon Hughes, City Manager SUBJECT: REOUEST FOR PURCHASE IN EXCESS OF $15,000 DATE: January 31, 2001 AGENDA ITEM III. C. ITEM DESCRIPTION: Kubota Maintenance Tractor — Centennial Lakes Park. Company Amount of Quote or Bid' 1. Lano Equipment 1. $30,562.31 (MINNESOTA STATE BID) RECOMMENDED QUOTE OR BID: Lano Equipment $30,562.31 Account #: 5600.1740 GENERAL INFORMATION: This is for purchase of a new Kubota model L3710 tractor with broom and snowblower attachments for Centennial Lakes Park. This tractor replaces a 1947 Massey - Ferguson tractor that is currently used to groom the ice surface at Centennial Lakes. This new maintenance vehicle will also replace a 1990 Toro groundsmaster that is used to remove snow from the pathways, as well as, mow the grass area along the Yorktown Park corridor. It is priced under the Minnesota State Bid contract. The new versatile Kubota tractor will perform multiple maintenance functions including grass cutting, snow removal and path sweeping. Edina Park and Recreation John rios, Director Depa ment a This Recommended bid is , within budget not within budget Finance Director Manager. 'NA. REQUEST FOR PURCHASE TO: Mayor Maetzold and Members of the City Council FROM: John Keprios, Director of Parks and Recreation VIA: Gordon Hughes, City Manager SUBJECT: REQUEST FOR PURCHASE IN EXCESS OF $15.000 DATE: January 18, 2001 AGENDA ITEM III. D. ITEM DESCRIPTION: 2001 Chevrolet Silverado 3500 for Braemar Golf Course Maintenance.. Company Amount of Quote or Bid 1. Suburban Chevrolet 1. $23,297.77 2. Star West Chevrolet 2. $23,703.78 3. Village Chevrolet 3. $24,128.71 4. 4. 5. 5. RECOMMENDED QUOTE OR BID: Account #: 5400.1735 Suburban Chevrolet, $23,297.77 (includes trade -in, tax and licensing) GENERAL INFORMATION: This is for purchase of 2001 Chevrolet Silverado 3500 4WD regular cab pick -up for Braemar Golf Course maintenance. This will replace a 1989 Chevrolet pick -up. (DX7;�O_ i John Kep s, Director This Recommended bid is within budget not within Edina Park and Recreation . Department Director Gordon H"ughe+ , 04y Manager O� e to • f�roRPOR%'�EO� REPORT /RECOMMENDATION To: Mayor Maetzold and members of the Edina City Council. Agenda Item: IV. A. From: John Keprios, Director Consent ❑ ❑ Park & Recreation Department Information Only ❑ Date: January 31, 2001 Mgr. Recommends To HRA ® To Council ® Subject: Joint Powers Agreement & Motion Facilities Use Agreement ❑ Resolution ❑ Ordinance ❑ Discussion RECOMMENDATION: Staff recommends approval of the proposed Joint Powers Agreement and Facilities Use Agreement, which are agreements between the City of Edina and Edina School District No. 273 pending the City Council's approval to call for a recreational facilities referendum and pending approval of the Joint Power Agreement and Facilities Use Agreement by Edina School District No. 273 prior to March 6, 2001. INFO /BACKGROUND: The Facilities Use Agreement is a proposed agreement between the City of Edina and Edina School District No. 273 that was drafted by legal counsel to address ownership, 'maintenance, access to and operation of recreational facilities funded by the City of Edina's recreational facilities referendum. The Agreement is crafted under the premise that all recreational facility additions and improvements on School District property funded by the City of Edina's recreational facilities referendum shall be: • Owned by the School District. • Maintained by the School District. • Operated by the School District. • Subject to School District imposed user fees commensurate with expenses • Accessible to the City of Edina's recreational user groups. - The Joint Powers Agreement is intended to establish an eight (8) member Board representing the City and School for the purpose of designing and constructing projects on School District property that are associated with the City of Edina's recreational facilities referendum. Draft of 1/24/01 JOINT POWERS AGREEMENT Dated as of 92001 This Agreement is made on May _, 2000, between Independent School District No. 273, a Minnesota public corporation (the "District "), and the City of Edina, a Minnesota municipal corporation (the "City"). 1. PURPOSE The District and the City have determined that is in the best interests of the residents of the District and the City to undertake in a cooperative fashion the provision and upgrade of certain public recreational, social and cultural facilities to be owned by the District (the "Project "). The goal of the District and the City is to provide for the use of the facilities by members of the community in a manner that is more cost effective and accessible than if such facilities were duplicated by the District and the City. The purpose of this agreement is to set forth the terms governing the design and construction of the Project and the ownership, operation, maintenance, and sale of the resulting facilities. The overall guiding principle embodied in this agreement is the mutual desire of the Distri ct and the City to maximize the use of the facilities resulting from the Project by all members of the District's and City's respective constituencies. This agreement is made pursuant to Minnesota Statutes, Section 471.59. 2. JOINT POWERS ORGANIZATION 2.1 To provide for the design and construction of the Project the District and the City agree to establish an organization to be known as the Edina Joint Powers Organization (the "JPO "). The JPO shall be responsible for the design and construction of the Project as provided herein. 2.2 The JPO shall be governed by a Board (the "Board ") consisting of eight members. The District and the City shall each appoint two members of its governing body to serve as voting members of the Board and shall appoint members of its governing body to serve as their alternates. The District and the City shall each appoint two additional ex officio members to the Board, who need not be members of their governing bodies. Members of the Board and their alternates shall serve without compensation. Each member of the Board and alternates shall serve until a successor is appointed and assumes his or her responsibilities. Members of the Board and alternates shall serve at the pleasure of the District in the case of members and alternates appointed by the District, and the City in the case of members and alternates appointed by the City. A vacancy on the Board shall be filled by the party whose position on the Board is vacant. 2.3 Each voting member of the Board shall have one vote. The Board shall act by majority vote of all voting members of the Board at a meeting duly called upon notice as prescribed by Minnesota Statutes, Section 471.705. All 4 voting members of the Board shall constitute a quorum for the transaction by the Board of any business. 2.4 The officers of the JPO shall consist of a Chair, a Vice Chair and a Secretary/Treasurer. Each officer shall be elected annually by the Board and shall hold office until his/her successor takes office, earlier disqualification, death, resignation or renewal. All officers must be voting members of the Board. The Chair shall preside at all meetings of the Board and shall perform all duties incident to the office of Chair and such other duties as may be delegated by the Board. The Vice Chair shall act as Chair in the absence of the Chair. The Secretary/Treasurer shall be responsible for keeping a record of all of the proceedings of the Board. He /she shall have custody of the Board's funds, shall pay its bills, shall keep its financial records, and generally conduct the financial affairs of the JPO. The Secretary/Treasurer shall be responsible for such other matters as shall be delegated to him/her by the Board. All checks issued on behalf of the JPO shall be approved by the Board and signed by the Secretary/Treasurer and one other member of the Board. The Secretary/Treasurer shall be a member of the Board appointed by the City. The JPO shall obtain a fidelity bond or other insurance to cover all persons authorized to handle funds of the JPO. 2.5 The JPO shall terminate upon the final completion of the construction of the Project and payment of all costs thereof or upon such earlier date as this Agreement shall terminate pursuant to Section 11.2 hereof. 3. PROJECT 3.1 The Project shall consist of the facilities identified in Exhibit A hereto, subject to modification as provided herein. 3.2 The costs of the Project will be financed primarily by general obligation bonds issued by the City pursuant to Minnesota Statutes, Chapter 475, if authorized at an election to be held by the City no later than May 29, 2001. The City will also include in the election authorization to issue general obligation bonds for improvements to City parks and recreation facilities which shall not be part of the Project and shall not be subject to this Agreement. If the election passes the City intends to issue bonds in the estimated principal amount of $ Such amount will be based on the estimated amount of the cost of the Project (less costs to be paid by the District as provided in Section 7.4 hereof) plus (i) amounts authorized for improvements to City parks and (i)) bond discount, bond counsel fees, financial advisory fees, rating agency fees and other costs and expenses incurred by the City in issuing the bonds. The decision to issue the bonds and the timing and structure thereof rests solely with the City. However, bonds shall be sold on a schedule that assures that funds are available to the City to adequately pay bills as costs are incurred in design and construction of the Project. 4. OWNERSHIP 4.1 The Project will be constructed on property owned by the District. The District agrees that this property is available for the construction of the Project and will permit the JPO to construct the Project on such property. The District agrees to permit access to its property and facilities to the extent necessary to permit the construction of the Project and to allow vehicles associated with the construction of the Project to park on the property owned by the District subject to reasonable regulation of such parking by the District so as not to conflict with any activities carried on by the District in such facilities. 4.2 The facilities to be constructed as part of the Project will-be owned by the District and the District will make the facilities available for community use as provided in the Facility Use -2- Agreement between the District and the City attached as Exhibit B hereto to be executed by the City and the District simultaneously with the execution and delivery of this Agreement. 5. DESIGN 5.1 The City and the District have undertaken a predesign study prepared by TSP One, Inc. dated , 2001 (collectively referred to as the " Predesign Study "). The JPO will promptly proceed to retain project architects for the purpose of preparing preliminary plans and design development drawings for the Project based upon the Predesign Study. Following completion of these drawings and following successful passage of the election, the JPO will file an application for a conditional use permit pursuant to the Edina City Code. If the conditional use permit is approved, the JPO will authorize the project architects to proceed with construction plans and specifications. The construction plans will also include a cost estimate. The final cost estimate will include all costs associated with the Project, including, but not limited to, design fees as well as a contingency budget for unforeseeable circumstances associated with the construction. Final construction plans, specifications and cost estimates will be submitted to both the City and the District for City Council and School Board approval. The JPO will comply with any requirements of Minnesota law with respect to approvals of such plans and specifications by the Commissioner of Children, Families and Learning, since the facilities to be constructed as part of the Project will take place on property of the District. The City may charge the JPO its customary fees for the review of plans and specifications, the issuance of permits and inspection of work on the Project in accordance with the Uniform Building Code. 6. CONSTRUCTION 6.1 If final construction plans and specifications are approved by the City Council and School Board, the City Council has authorized the issuance of the bonds sufficient to fund the Project, and state and local approvals have been obtained, then the JPO shall proceed with construction of the Project. The JPO will advertise for bids in accordance with the requirements of the municipal contracting law. The JPO shall retain an independent construction manager for the Project who will oversee all construction bidding and processing of payments. 6.2 Prior to awarding construction contracts the JPO will review the bids received with the District and City. If the contracts exceed the cost estimates contained in the construction plans (including a contingency budget) previously approved by the District and the City, the JPO shall eliminate or modify the proposed contracts in order that the contracts awarded do not exceed the costs estimates contained in the construction plans previously approved by the District and the City. If the JPO is unable to agree upon such contract elimination or modifications, the City shall so decide and the JPO shall thereupon proceed with the Project as modified by the City. However, any such modification of the Project by the City shall be subject to the following limitations: (a) The City may not modify any of the District -only facilities referenced in Section 7.4 hereof without the District's consent; (b) The City may not, without the District's consent, make Project modifications that would adversely impact the District's instruction of students; and -3- (c) The City may not, without the District's consent, make Project modifications that would adversely impact the health, safety, or security of District students or staff. Any disputes regarding the application of (a), (b) or (c) above shall be resolved through the dispute resolution process contained in Article 8 hereof. 6.3 The JPO will be the contracting party and will use ordinary and prudent efforts to require that the Project is constructed in compliance with approved plans and specifications and completed'with all reasonable promptness in accordance with the schedule prepared by the architect. During construction, representatives of the City will be given access to the construction site at all reasonable times. 6.4 The JPO must notify the City and the District of all change orders and must obtain the Distri ct's and the City's written authorization before approving any change order which increases the cost of any individual construction contract for the Project by more than 10% of the original amount thereof or which materially changes the scope of the Project, or a subproject. However, prior written authorization is not necessary if the charge order presents imminent health/safety issues making prior authorization impactical. In such cases, the change order shall be.seasonably presented to the City and District for ratification. The City or the District must not. unreasonably withhold its consent to change orders resulting from unforeseen circumstances arising from the construction. 7. PAYMENT OF COSTS OF PROJECT 7.1 The District and the City have agreed that the City shall pay all of the costs of the election to be held by the.City for the issuance of general obligation bonds for the Project, that the District shall pay the costs of the public opinion survey undertaken . with respect to the Project by Decision Resources and that the District and the City shall each pay a portion of the Predesign Study. If the general obligation bonds for the Project are issued by the City, the City will reimburse the District for costs paid by the District for the public opinion survey and for the Predesign Study. Except as provided in Section 7.2 hereof, any costs incurred by the JPO prior to the issuance of the bonds will be borne equally by the parties. The parties agree that with the exception of permits and inspection fees under Section 5.1, no costs of District or City staff time will constitute Project costs. 7.2 If the general obligation bonds are authorized by the voters of the City the City will pay the costs of the preparation by the project architects of the construction plans and specifications for the Project, all costs related to obtaining all necessary permits and approvals for the Project, and all other costs associated with the Project. If the City thereafter determines to not issue the bonds for the Project the City shall nevertheless be liable for the payment of such Project costs which are incurred up to the date the City notifies the District that it does not intend to issue the bonds for the Project. 7.3 Upon issuance of the bonds the City will pay to the JPO the portion thereof to be applied to pay the cost of the Project, less (i) amounts to be applied to reimburse the City for Project costs previously paid by the City, (ii) amounts to be paid by the City to the District to reimburse the District for costs paid by the District for the public opinion survey and Predesign Study as provided in Section 7.1 hereof, and (iii) amounts to be applied to pay the costs of issuance of the bonds. The JPO shall deposit the amounts paid to it by the City in a separate bookkeeping account and invest such amounts in accordance with Minnesota Statutes, Chapter I I8A, and such amounts together with investment income -4- thereon shall be applied by the JPO to pay costs of the Project (other than costs thereof to be paid with moneys of the District as provided in Section 7.4 hereof). Upon completion of the Project and payment of all costs thereof any amounts remaining in such account shall be paid to the City. Within 20 days of the end of each calendar month the JPO shall provide a statement to the District and the City showing the balance in such account and amounts paid from such account for the Project during the prior calendar month. 7.4. A portion of the facilities to be constructed as part of the Project will be used by the District and will not be available for City use, and costs of construction of such facilities may not be paid from proceeds of the bonds issued by the City for the Project. Such facilities have presently been identified to include space below the Concord Elementary School addition which is to be used as classroom space by the District, space within the Community Center locker room area which will be reserved for exclusive District use, Normandale playground improvements, and the health and safety portion of Kuhlman Stadium. As design of the Project proceeds additional facilities to be constructed as part of the Project that are not available for City use may be identified. _If reasonably possible, the Project shall be bid so that the cost of these facilities is separately identified. If not possible to separately identify the cost, the construction manager for the Project will make a determination of the allocable cost of such District facilities, which shall include an allocation for construction of the space below the Concord School addition, and furnish such determination to the District and the City for approval. If such allocation is approved by the City and the District the District shall pay to the JPO such allocable cost prior to the payment by the JPO of such costs. In addition, the District shall pay to the JPO $ for costs of renovation of the bleachers at Kuhlman Field. Amounts paid by the District to the JPO shall be separately accounted for by the JPO. 7.5 The parties recognize that the ultimate cost of the Project, despite the operation of Articles 6.2 and 6.4 hereof, may exceed the Project Budget. The parties agree to share in the extra expenses as follows: If the overall Project budget is exceeded, the JPO will analyze the nature of the cost overrun and the reasons for the overrun. The JPO will proceed to develop a proposed allocation apportioning the additional cost between the City and the District. This apportionment will be submitted to the City and the District for approval. If not approved by both parties, the question of the allocation of overruns shall be resolved by the dispute resolution process set forth in Article 8 hereof. 8. DISPUTE RESOLUTION 8.1 If a dispute arises between the District and the City regarding this agreement or if the JPO is unable to reach a majority vote on any matter under its jurisdiction, the members of the Board must promptly meet and attempt in good faith to negotiate a resolution of the dispute. 8.2 If the parties have not negotiated a resolution of the dispute within 30 days after this meeting, the District and the City may jointly select a. mediator to facilitate further discussion. 8.3 If a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, the dispute will be submitted to binding arbitration before a panel of three arbitrators in accordance with the commercial arbitration rules of the American Arbitration Association, except that disputes involving an amount less than $25,000 will be submitted to a single arbitrator. 572 8.4 The District and the City will equally share the costs of conducting any mediation or arbitration, excluding each party's cost for preparation of its own case. 8.5 In addition to the dispute resolution, mechanisms contained in this section, each party may seek specific performance of the other party's obligations under this agreement. 9. GROUND LEASE 9.1 The District shall lease to the JPO those District lands on which the Project components will be built. The lease shall be for $1.00. The lease shall be for purposes of construction of the facilities, reserving to the District all other uses. The lease(s) shall terminate on final completion of the Project. 10. LIABILITY, INSURANCE' 10.1 The JPO will obtain sufficient insurance (in accordance with prevailing community standards) to protect the parties' exposures to loss and liability during the time of facility construction. This insurance and payment of any deductibles will be part of the cost of the Project. 10.2 Once the facility is constructed and occupied, the District will obtain sufficient property and casualty insurance (in accordance with prevailing community standards) to cover the replacement cost of the resulting facilities and its contents. 11. SALE OF FACILITY 11.1 In consideration of the contribution by the City for the capital costs of the Project, the District agrees that it may not sell its interest in the resulting facilities, render them unusable or unavailable for community use or materially alter the facilities until at least 30 years following completion of the Project without the City's prior approval. Following the expiration of such 30 year period the City shall have the option to acquire any of such facilities from the District for $1 if the facilities are offered for sale by the District or abandoned by the District. This option to purchase the facilities by the City if offered for sale by the District shall expire on the 40'h anniversary of the completion of the Project. 11.2 Any dispute regarding matters covered by Section 11.1 will be resolved pursuant to the dispute resolution procedures in Section 6. 12. GENERAL PROVISIONS. 12.1 All notices under this agreement must be delivered personally or sent by first class mail addressed to: If to the District: Superintendent I.S.D. No. 273 5701 Normandale Boulevard Edina, MN 55424 M If to the City: City Manager City of Edina 4801 West 50'h Street Edina, MN 55424 or addressed to such party at such other address as such party shall hereafter furnish by notice to the other party. 12.2 This Agreement shall terminate if (i) the general obligation bonds of the City are not authorized for the Project by an election held by the City on or before May 29, 2001, (ii) if such bonds are authorized, the City notifies the District that it has determined not to issue the bonds for the Project; or (iii) if either the District or the City fails to approve the construction plans for the Project. 12.3 This Agreement may be amended only in writing, executed by the proper representatives of both parties. Date: Date: 12.4 This Agreement must be interpreted under the laws of the State of Minnesota. INDEPENDENT SCHOOL DISTRICT NO. 273 By: Its Board Chair And: Its Board Clerk CITY OF EDINA By: Its Mayor And: -7- Its City Manager INDEPENDENT SCHOOL DISTRICT NO. 273 (EDINA), MINNESOTA FACILITIES USE AGREEMENT THIS FACILITIES USE AGREEMENT (the "Agreement ") made this day of , 2001 by and between the CITY OF EDINA a Minnesota municipal corporation (the "City"), and INDEPENDENT SCHOOL DISTRICT NO. 273 ( EDINA), MINNESOTA, an independent school district created and existing under the laws of the State of Minnesota (the "District "). RECITALS WHEREAS, the City and the District have determined that it is in the best interests of the residents of the City and the District to undertake, in a cooperative fashion, the provision and upgrade of certain public recreational, social, and cultural facilities (collectively, the "Facilities ") as more fully described and set forth in Exhibit A attached hereto and capitalized terms used herein and not otherwise defined herein shall have the meaning given to them in Exhibit A; WHEREAS, the City and the District have determined that it is more economical and efficient for the District to operate the Facilities for the benefit of both parties rather than for each to operate their own facilities separately; WHEREAS, the City and the District agree that the Facilities will be used for educational, recreational, athletic programs, and community -based activities, and other related activities as more fully described herein; WHEREAS, the City and the District have entered into an Agreement regarding the scope, financing, construction, and ownership of the Facilities; WHEREAS, the City and the District desire to maximize the use of the Facilities by all residents of the City and the District; WHEREAS, this Agreement sets forth the rights and obligations of the City and the District relating to the joint use of the Facilities; WHEREAS, the City and the District have authority to enter into this Agreement and to take all actions required of it hereby, and has taken all actions necessary to authorize the execution and delivery of this Agreement. WITNESSETH THAT, in the joint and mutual exercise of their powers, and in consideration of the mutual covenants herein contained, the parties hereto recite and agree as follows: ARTICLE I Joint Use 1.01. Joint Use. The City and the District shall jointly use the Facilities in accordance with the terms and conditions set forth herein. 1.02. Term. This Agreement shall be for a term of 30 years commencing on the date of substantial completion of the Facilities. 1.03. Calendar. The City and the District agree to prepare a calendar of activities and programs for use of the Facilities for each six month period ending on June 30 and December 31 Such calendar shall be prepared no later than 45 days prior to the commencement of such six month period. Preparation of such calendars shall not eliminate the requirement of all users of Facilities to complete a District Building use Permit form. 1.04. Use and Scheduling. a. The prioritization to be followed by the City and the District for the use of the Facilities in establishing the semi - annual calendar on all days that are not in the District's school year and on all days during the District's school year that classes are scheduled to not be in session shall be as follows: (1) City - sponsored events; (2) jointly- sponsored events; (3) District- sponsored events and (4) other programs /private rentals. On days classes are scheduled to be in session during the District's school year, the following prioritization shall be followed by the City and the District for establishing the semi - annual calender: Prior to 6:00 P.M. District- sponsored events Jointly- sponsored events City- sponsored events Other programs /private rental After 6:00 P.M. City- sponsored events Jointly- sponsored events District- sponsored events Other programs /private rental For purposes of establishing the semi - annual calendar, and notwithstanding the above, City- sponsored events shall have priority for use of the Valley View Middle School pool and the South View Middle School pool up to one - half hour before classes begin, and beginning one -half hour after classes adjourn. b. The parties recognize that there may be days on the semiannual calendar where no activities are scheduled. In order to maximize the use of the -2- Facilities, the City and the District agree that the other party may schedule use of the Facilities during the other party's priority hours, with the other party's consent. Such consent may not be unreasonably withheld if time is available. c. Notwithstanding anything herein to the contrary, the District may preempt a City- sponsored program during the City's priority time for District- sponsored events of a special nature such as athletic contests, tournaments, concerts, community services activities, proms and graduation exercises. These events shall be included in the calendar prepared pursuant to Section 1.03 of this Agreement. The District and/or the City may not include dates in the semi- annual calendar of activities and programs for the purpose of holding dates in reserve, with the exception the District may include in the semi - annual calendar dates where Facilities are reserved for potential post- season athletic playoff competitions. The District has the right to preempt a City- sponsored program or activity only in the case when the District has made a determination, in accordance with Minnesota State High School League rules, that the time or location of an extra curricular activity or contest must be rescheduled. In all other cases, the City agrees to use its best efforts, but is not obligated, to schedule the preempted City activity into other City or available District facilities. Once a semi - annual calendar is prepared pursuant to Section 1.03 hereof is mutually agreed upon, and even after remaining times are later scheduled by either the District or the City (regardless of priority use times) neither the District or the City is obligated to accommodate a preemption for those scheduled activities, with the exception of the Minnesota State High School League mandate referred to above. d. Subject to other provisions of the Agreement, the City will have reasonable access to the Facilities during its priority use time. e. Subject to the other provisions of the Agreement, the District agrees to make the Facilities other than the swimming pools at Valley View Middle School and South View Middle School available for community use on a year round basis and permit scheduling of community activities seven days a week, including national legal and District holidays. For purposes of this Agreement, District holidays are defined as those annual holidays observed by the District that result in District clerical and/or custodial staff holidays, which fluctuate from year to year as negotiated by union contract. As outlined in Article III, the District may charge City- sponsored groups and individual additional fees for activities scheduled on national, legal and District holidays. The District agrees to make the swimming pools available for City- sponsored events during the City priority times specified in a. above. 1192 f. The expected hours for community use the Facilities (other than the swimming pools at Valley View Middle School and South View Middle School) will extend to 10:00 P.M. every day, except holidays. g. On Sunday morning City - sponsored groups may use the Facilities only for tournament play. On Sunday afternoons, utilization of the Facilities will be limited to activities scheduled in the semi - annual calendar. Activities scheduled on Sunday afternoons after the semi - annual calendar is established are subject to availability of District custodial staff and will be subject to additional fees. h. The District may not charge user fees for the City- sponsored activities in any of the Facilities except as provided in Article III hereof. 1.05. Parking and Roads: The District will permit the City, and its employees, agents and invitees to use the internal.roadway systems and parking lots for access to the Facilities, and to use the parking lots of the District adjacent to the Facilities for parking purposes, subject to the District's reasonable rules and regulations. 1.06. Meetin . The City and the District shall meet at least semi - annually to review the schedule regarding use of the Facilities. 1.07. Alcohol and Tobacco Policy. The Facilities shall be treated as "school ground" as contemplated by the alcohol control provisions of Minnesota Statutes, Section 624.701; that the District's alcohol and tobacco policies and regulations, and any additions or amendments thereto, shall apply to the Facilities; that the area should be appropriately posted; and that the City shall withhold access from groups for alcohol or tobacco violations. ARTICLE II Ownership and Maintenance of Facilities 2.01: Ownership. The District will be the owner of the Facilities, subject to the rights and obligations of the parties set forth in this Agreement. 2.02. Maintenance and Upkeep. The District will be responsible for all maintenance, repairs, replacement and upkeep of the Facilities necessary to keep the Facilities in good repair and clean condition. The District shall also maintain the internal roadway systems and parking areas used in connection with the Facilities, including snow plowing. Standards of maintenance shall be determined by the District. 2.03. Operating Cost and Utilities. The District.will be responsible for all operating costs relating to the Facilities, including providing and paying for all electric, heat, phone, water, sewer, trash removal and other utilities and services. The District will maintain adequate temperatures in the Facilities during the City's use time to allow comfortable use of the Facilities by the City. -4- 2.04. Insurance. The District will at its expense insure the Facilities, fixtures, and furnishings therein against loss or damage by fire and loss or damage by such other risks and in such amounts, with such deductible provisions, in accordance with prevailing community standards and the District shall carry and maintain, and pay timely the premiums for, with respect to the Facilities, fixtures and furnishings therein, direct damage insurance covering all risks of loss on a replacement cost basis in an amount equivalent to the full insurable value thereof. Each party will obtain and maintain during the term of this Agreement a comprehensive liability insurance policy in at least the amounts specified as to the extent of liability under Minnesota Statutes, Section 466.04. The District will be named as an additional insured on the City's policy and the City will be named an additional insured on the District's policy. Each party shall furnish to the other party a certificate of insurance documenting the required coverage. 2.05. Damage or Destruction. Upon any damage or destruction of any of the Facilities by fire or other casualty, the District shall within one hundred twenty (120) days after such damage or destruction, commence the process required to repair, reconstruct and restore the damaged Facilities to substantially the same condition or utility value as existed prior to the event causing such damage or destruction and shall diligently pursue such repair, reconstruction and restoration. ARTICLE III Charge for Use of Certain Facilities 3.01. Dome. The District shall be entitled to charge user fees for the use of the Dome for City- sponsored activities including City Park and Recreation Department offerings and programs sponsored by City affiliated athletic associations. The District will establish, hourly rates for the use of the Dome for such offerings and programs which rates shall be proportional to the time actually scheduled for such offerings and programs. The District shall operate and administer all operations of the Dome for all hours, including set -up, take -down, storage, snow removal, and supervisory staff. It is the intent hereof that the District will absorb all costs of operating the Dome that are not attributable to such City related offerings and programs. The hourly rate established by the District shall be based upon the actual direct costs of personnel assigned to the Dome, utility costs and supplies necessary to operate the Dome. The intent is to minimize the expense per hour for City- sponsored and District- sponsored events and to charge all other private rentals at market value rates. The facility use fee shall be the same for both District- sponsored uses and City- sponsored uses. The Distri ct may charge groups and individuals holding City- sponsored events additional fees for activities scheduled on national, legal or District holidays. 3.02. ECC Auditorium and Black Box Theater. Groups or individuals holding a City - sponsored event in the ECC Auditorium or the Black Box Theater may charge a fee to groups and/or individuals who attend such event. The District may charge a group or individual holding a City- sponsored event for services that are above and beyond routine maintenance of the ECC -5- Auditorium and related space and the Black Box Theater and related space. Picking up refuse, sweeping and cleaning floors, vacuuming carpets, and securing the facility (turning off lights, locking doors etc.) at the end of a performance (including weekends) shall be considered routine maintenance. If the event is identified in the semi - annual calendar prepared pursuant to Section 1.03 hereof. Any additional costs for services, such as the need for additional security staff or ticket sales /collection staff, stage managers, and light and sound operators and for custodial services not in the semi - annual calendar referenced in Section 1.03 hereof, shall be paid by the group or individual holding a City- sponsored event. The District may charge groups and individuals holding City- sponsored events additional fees for activities scheduled on national, legal or District holidays. 3.03. Swimming Pools. The District shall be entitled to charge user fees for the use of the South View Middle School pool and the Valley View Middle School pool for City- sponsored activities, including City Park and Recreation Department offerings and programs sponsored by the Edina Swim Club. The District will establish hourly rates for the use of the two pools for such offerings and programs which rates shall be proportional to the time actually scheduled for such offerings and programs. It is the intent hereof that the District will absorb all costs of operating the pools that are not attributable to such City related offerings and programs. This Agreement does not preclude the District from charging individuals a daily admission fee for use of the pools when not used for City related offerings and programs. The hourly rate established by the District shall be based upon the actual direct costs of personnel assigned to the pools, utility costs and supplies necessary to operate the pools. The District may charge group and individual holiday City- sponsored events additional fees for activities scheduled on national, legal, and District holidays. 3.04. Kuhlman Field. Scheduled City- sponsored groups shall have access to the use of the Kuhlman Field when the Dome is not in use at no charge, which use shall include use of field lighting, bleachers, and track. The concessions stands, the scoreboard, the announcement booth and ticket booth at Kuhlman Field will.be accessible only for tournaments. The District may charge City- sponsored events additional fees for activities scheduled on national, legal, and District holidays. 3.05. Gymnasiums. Included in the Facilities are the Concord Gymnasium, South View Middle School Gymnasiums and the Valley View Middle School Gymnasiums, which are new gymnasiums to be constructed. The City and District agree that the District may charge users fees to compensate the District for the incremental additional cost to the District related to these new gymnasiums. However, in order to equalize charges by the District for use of all gymnasiums of the District for City- sponsored activities, including City Park and Recreation Department offerings and programs sponsored by City - affiliated athletic associations, the City desires that such incremental additional cost of the new gymnasiums be recovered through user fees for the use of all of the gymnasiums of the District. Therefore, the City and District agree that the District shall be entitled to charge user fees for the use of all of its gymnasiums, including, but not limited to, the gymnasiums included as part of the Facilities, for City- sponsored activities including City Park and Recreation Department offerings and programs sponsored by City- affiliated athletic associations. The District will establish hourly rates for the 0 use of its gymnasiums for such offerings and programs which rates shall be proportional to the time actually scheduled for such offerings and programs. It is the intent hereof that the District will absorb all costs of operating the gymnasiums that are not attributable to such City related offerings and programs. The hourly rate established by the District for the use of the gymnasiums shall be based upon the additional incremental cost to the District of personnel assigned to the new Concord Gymnasium, South View. Middle School Gymnasiums and Valley View Middle School Gymnasiums and utility costs and supplies necessary to operate the new Concord Gymnasium, South View Middle School Gymnasiums and Valley View Middle School Gymnasiums. The District shall provide all necessary maintenance and supervisory staff needed to operate the gymnasiums during City - sponsored events, with the exception of concessions staff and additional supervisory and security staff. The District may charge.groups and individuals holding City- sponsored events additional fees for activities scheduled on national, legal or District holidays. ARTICLE IV Turf Maintenance of Outdoor Athletic Field 4.01. Turf Maintenance. The District shall provide turf maintenance on all Outdoor Athletic Fields. However, for City- sponsored events the District will not be responsible for infield preparation for baseball and softball fields prior to games (i.e. dragging infield surface, chalking foul lines and batter's box), and painting field lines for all other field sports, such as, soccer, football, lacrosse, rugby, etc. Standards of turf maintenance shall be determined by the District. 4.02 Place of Fields on Rest. It is agreed to by both the District and the City that none of the Outdoor Athletic Fields will be placed on rest (i.e., not available for use) due to turf management plans unless the surface of such field is in an unsafe condition. ARTICLE V Indemnification 5.01. Indemnification by the District. To,the extent permitted by law, the District hereby indemnifies and holds the City harmless from and against any and all claims, demands, liabilities, and expenses, including attorney's fees, arising from the District's use of the Facilities, or from any act permitted, or any omission to act, in or about the Facilities by the District, or its officers, employees, independent contractors, agents, or invitees, or from any breach or default by the District of this Agreement, except to the extent caused bythe City's gross negligence or willful misconduct. In the event any action or proceeding shall be brought against the City by reason of any such claim, the District shall defend the same at the District's expense by counsel reasonably satisfactory to the City. ,The`provisions of this Section 5.01 shall survive any termination of this Agreement. 5.02. Indemnification b�City. To the extent permitted by law, the City hereby indemnifies and holds the District harmless from and against any and all claims, demands, I iabilities, and expenses, including, attorney's fees, arising from the issuance by the City of bonds -7- to finance the Facilities, the City's use of the Facilities, or from any act permitted, or any omission to act, in, or about the Facilities by the City, or its officers, employees, independent contractors, agents, or invitees, or from any breach or default by the City of this Agreement, except to the extent caused by the District's gross negligence or willful misconduct. In the event any action or proceeding shall be brought against the District by reason of any such claim, the City shall defend the same at the City's expense by counsel reasonably satisfactory to the District. The provisions of this Section 5.02 shall survive any.tenmination of this Agreement. ARTICLE VI Dispute Resolution 6.01. Negotiation. If a dispute arises between the City and the District regarding this Agreement or the operation or maintenance of the Facilities, the District Superintendent and the City Manager, or their designees, must promptly meet and attempt in good faith to negotiate a resolution of the dispute. 6.02. Mediation and Arbitration. If the City and the District have not negotiated a resolution of the dispute within 30 days after this meeting, the parties may jointly select a mediator to facilitate further discussion. If a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, the dispute will be submitted to binding arbitration before a panel of three arbitrators in accordance with the commercial arbitration rules of the American Arbitration Association, except that disputes involving a monetary dispute in an amount less than $25,000 will be submitted to a single arbitrator. The parties will equally share the costs of conducting any mediation or arbitration, excluding each party's cost for preparation of its own case. 6.03. Specific Performance. In addition to the dispute resolution mechanisms contained in this section, each party may seek specific performance of the other party's obligations under this agreement. ARTICLE VII Miscellaneous 7.01. Relationship of Parties. The City and the District agree that it is their intention hereby to create only the relationships of licensor and licensee, and no provision hereof, or act of either party hereunder, shall ever be construed as creating the relationship of lessor and lessee, principal and agent, or a partnership, joint venture or enterprise between the parties hereto. ARTICLE VIII Administrative Provisions 8.01. Rights Cumulative. The rights and remedies of the City and the District under this Agreement, whether provided by law or by this, Agreement, shall be cumulative, and the exercise by either party of any one or more of such remedies shall not preclude the exercise by such party, at the same or different times, of any other remedy for the same default or breach or of any of its remedies for any other default or breach of the party. No waiver made by either such party with respect to the performance or the manner or time thereof, of any obligation under this Agreement, shall be considered a waiver with respect to the particular obligation of the other party or a condition to its own obligation beyond those expressly waived in writing and to the extent thereof, or a waiver in any respect in regard to any other rights of the party making the waiver of any obligations of the other party. Delay by a party hereto instituting or prosecuting any cause of action or claim hereunder shall not be deemed a waiver of any rights hereunder. 8.02. Notices. All notices, certificates or other communications required to be given to the City and the Developer hereunder shall be sufficiently given and shall be deemed given when delivered or deposited in the United States mail in registered or certified form with postage fully prepaid and addressed as follows: If to the City: City of Edina 4801 W. 50`h Street Edina, Minnesota 55424 -1330 Attn: City Manager If to the District: Independent School District No. 273 5701 Normandale Road Edina, MN 55424 Attn: Superintendent The City and the District, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications should be sent. 8.03. Amendments Changes and Modifications. This Agreement may be amended or any of its terms modified only by written amendment authorized and executed by the City and the District. 8.04. Assignment. The City and the District may not assign their rights or obligations under this Agreement without the prior written consent of the other party. 8.05. Binding_ Effect. All of the covenants, conditions and agreements herein contained shall extend to, be binding upon, and inure to the benefit of the parties hereto and their respective permitted successors and assigns. 8.06. Severability. If any provisions of this Agreement shall be declared invalid or unenforceable, the remainder of this Agreement shall continue in full force and effect. 8.07. Execution Counterparts. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. U 8.08. Governing Law. This Agreement shall in all respects be governed by and interpreted under the laws of the State of Minnesota. 8.09. Captions. The captions or headings in this Agreement are for convenience only and in no way define, limit or describe the scope of intent of any provisions or sections of this Agreement. 5112 IN WITNESS WHEREOF, the City and the District have subscribed their names as of the day and year first above written. -11- CITY OF EDINA By Its Mayor And Its City Manager INDEPENDENT SCHOOL DISTRICT NO. 273 ( EDINA), MINNESOTA By Its Chairperson And Its Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of 2001; by and , respectively, the Mayor and City Manager of the City of Edina, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of 2001 by and , the Chairperson of the School Board and the Clerk of the School Board of Independent School District No. 273, a Minnesota independent school district, on behalf of the school district and pursuant to the authority granted by its School Board. This document was drafted by: Dorsey & Whitney LLP Pillsbury Center South 220 South Sixth Street Minneapolis, Minnesota 55402 -12- Notary Public EXHIBIT A Description of Facilities and Definitions of Certain Terms [Insert description of Facilities including definitions of the following: (i) ECC Auditorium; (ii) Concord Gymnasium; (iii) Dome; (iv) Kuhlman Field; (v) Outdoor Athletic Fields; (vi) South View Middle School Gymnasiums; (vii) Community Center Small Gymnasiums; (viii) South View Middle School Pool; (ix) Valley View Middle Schoof Pool; (x) Valley View Middle School Gymnasiums and (xi) Black Box Theater.] A -1 . 4,91N�11' Y o e REPORT /RECOMMENDATION To: Mayor & City Council Agenda Item # IVB From: Francis J. Hoffman Consent ❑ Director of Public Works Information Only ❑ Date: February 6, 2001 Mgr. Recommends ❑ To HRA ❑ To Council Subject: Minnesota Department of Action ❑ Motion Transportation Presentation ❑ Resolution ❑ Ordinance ® Discussion Recommendation: For discussion only. Info /Background: Mr. Tom O'Keefe, Mn /DOT corridor manager for the Edina area will be present at the meeting to present what is happening in the southwest metro area regarding transportation projects. He is newly appointed to this position as part of the Metro reorganization at Mn /DOT. Also, there will be a Mn /DOT Open House in the Council Chambers from 5 p.m. to 6:45 p.m. to display planned improvements to 1 -494 from 1 -394 to the Airport. Several Mn /DOT staff will be present to assist in answering questions. R-S- T-AT-E-49 -4- RECONSTRUCTION IN EDINA Mn /DOT announces a public information meeting regarding the Interstate 494 reconstruction in Edina. Here is your opportunity to meet with Mn /DOT representatives to discuss concerns and questions about the reconstruction of Interstate 494 between the 1 -394 and 34th Avenue intersections. Public Information Meeting Tuesday February 6th 5:00 — 6:45 p.m. Edina City Council Chambers 4801 West 501h Street Edina City Council Chambers is handicappea accessinie. it you require any special accommodations or auxiliary aid, please call Kevin Walker at 651- 582 -1362 before January 30tH �O 20 � a 2T OF Vol, Refreshments will be served TO: Mayor & Council Members FROM: Susan Heiberg DATE: February 6, 2001 SUBJECT: SENIOR STUDY REPORT REPORT /RECOMMENDATION Agenda Item IV.C. Consent ❑ Information Only ❑ Mgr .Recommends ❑ To HRA ❑ To Council Action ❑ Motion ❑ Resolution ❑ Ordinance Discussion Background: Debra Ehret, a professional consultant, will present an overview of the report entitled "Communities for All Ages" to the City Council. She was hired in 1999 by R.P.C. (Research, Planning and Coordination — formerly SHeRPA) of the Hennepin South Services Collaborative to conduct a year -long study which involved focus groups and a series of dialogues on aging and building life -cycle communities in Richfield and Edina. The study incorporates the findings of recent work by the Minnesota Department of Human Services Project 2030, which focused on how Minnesota should prepare for an aging population and community transitions. The objectives of the "Communities for All Ages" study are: • To forecast trends and identify the role of local communities in addressing issues • To identify best practices nationwide in aging communities • To engage residents in learning about trends • To provide strategies and solutions to address community priorities Each Council Member has the Executive Summary as well as the full report. After Debra's presentation, she would welcome the opportunity for dialogue and questions. Communities for all Ages: Planning for and responding to the needs and opportunities of an aging population Prepared for the cities of Richfield and Edina by the Hennepin South Services Collaborative October 2000 ,� REMOVE ®O N� �AM C0v�IL FR CHAMBERS "To grow old well takes the courage to let go of useless negative ideas about aging, and to cultivate instead curiosity about this process, finding its value. We must keep our eyes open to both the fading light and the blaze of beauty at sunset." - -James Hillman, author of The Force of Life and the Lasting Life This report was researched and written by Debra Ehret for the Hennepin South Services Collaborative. For additional copies of this report, please fill out and submit the enclosed order form or contact HSSC at 952 - 922 -5999. The report is also available on our website at www.shfsc.org Please contact HSS,C for permission to duplicate this report. Table of Contents Introduction 2 Background 2 Purpose 3 Methods and Data Sources 5 South Hennepin in Context 7 Physical Infrastructure: 13 Design, Housing, and Transportation Literature and Best Practices 13 Local expertise 30 Resident input 35 Key Themes 40 Social Infrastructure: 42 Health, Caregiving, and Social Support Literature and Best Practices 42 Local expertise 58 Resident input 65 Key Themes 69 Community Inclusion: 71 Retirement Opportunities and the Workforce Literature and Best Practices 71 Local expertise 87 Resident input 89 Key Themes 92 Local Perspectives: Focus Group Responses 94 Recommendations 101 Conclusion 105 Sources 107 Websites of Interest 113 Appendix: List of Focus Group Questions South Hennepin: Communities for All Ages 2 Introduction Background The so- called "baby boom" in the United States began in 1946. Large numbers of babies were born just following WWII and the trend continued until about 1964. There are now 76 million people who make up this generation, the largest generation in history (Morgan, 1998). The sheer size of this group, along with increased longevity, means the largest number of people to date will enter late life stages over the next 30 years. These trends will likely change concepts of aging and realities of life in old age over the next several decades. The aging trend is significant within the State of Minnesota. Minnesota's population is projected to be about 5.3 million in 2025, compared to 4.6 million in 1995, and more than half of the population will be over age 40 (MN Planning, 1998). Minnesota currently has 1.5 million baby boomers moving into the `older adult" age bracket (usually considered over age 65) (MN Department of Human Services 1998). By 2030, 1.2 million persons, or one out of every four Minnesotans, will be over age 65, compared to one out of eight today (MN Department of Human Services, 1998). Another way to measure an aging population is by median age, which is the point when half the people are older and half are younger. In 1995, the median age of Minnesotans was 33.8, up from 32.5 in 1990 (MN Planning, 1998). By 2025, the median age will be 41.3 (MN Planning, 1998). And, by 2025, people over age 65 will outnumber youth for the first time in Minnesota's history (MN Planning, 1998). Moreover, the number of Minnesotans age 85 and older is expected to increase from 75,700 in 1995 to 132,700 in 2025, an increase of 75 percent (MN Planning, 1998). During 1997 and 1998, the Minnesota Department of Human Services, in partnership with the Minnesota Board on Aging facilitated Project 2030, a study of these major demographic changes and their implications for Minnesota. They also worked closely with 26 major agencies in state government and the Twin Cities -based Citizens South Hennepin: Communities for All Ages 3 League, which developed their own policy report in 1998 titled A New Wrinkle on Aging. Through community forums, surveys, roundtables, and research, these groups have worked to uncover trends and identify future themes. Other demographic realities that these two reports predict include the following: • In 2030, we will see a sharp rise in the dependency ratio. This ratio is the number of dependents [elderly and children] compared to those of working age. • By 2050, older women over age 85 will outnumber older men by 2 to 1. • The number of older persons living alone in Minnesota will double by 2030. • Income disparities and cultural and ethnic diversity will continue to increase for the next several decades. Based upon these demographic indicators, the vision that Project 2030 and its partners have identified includes the following: • Minnesota communities in 2030 will be truly livable for all age groups, intergenerational and lifecycle in nature, offering choices that meet the needs of their residents including older people. • Communities will support older people living independently longer. • Communities will offer a broad range of opportunities to their residents to build social "connections." Purpose of this Report In 1998, key city leaders, staff, and volunteer citizens in Richfield and Edina indicated a need for a comprehensive review of current issues for older adults. Further, they emphasized a desire to plan effectively for the future needs of baby boomers. The Hennepin South Services Collaborative, as their research and planning agency, was asked to conduct this study, now known as Communities for All Ages. The work of the aforementioned statewide groups serves as the basis of this local study and the visions and other findings from Project 2030 and A New Wrinkle on Aging are reflected in this report. In addition, nationwide literature and best practices South Hennepin: Communities for All Ages 4 and resident input helped define the direction and recommendations in this report. Thus, this report is an attempt to: • Highlight the demographic and other changes taking place in Edina and Richfield. • Understand the corresponding needs and preferences that accompany these changes. • Present successful ideas and innovations nationwide. • Seek out and share the opinions and preferences of local residents. • Recommend broad strategies for visioning and planning. The Communities for All Ages study and this report are broken into three main areas: physical infrastructure, social infrastructure, and community inclusion. City and project leaders identified these areas at the outset and much of the material flowed naturally. However, the themes in each section do overlap greatly and the distinctions between sections cannot always be made clearly. Therefore, communities cannot address any of these areas in isolation, but it may be helpful to categorize them for planning purposes. Within each of the three main areas, sub - categories serve to further describe specific topics. Information on each topic is provided through the literature review, community dialogue, and resident input sections. The end of each section has a list of key themes that are written as action steps. Overall recommendations at the end of the report offer suggestions for implementing the key themes. Several ideas or issues in this report are already being addressed in some capacity in each city. Numerous agencies and programs work diligently to meet senior needs and to create an inclusive community environment. Although not all of their work is identified specifically here, each city is encouraged to assess, support, and enhance existing resources as a first step in future planning. Throughout this report, the terms older adult, senior, and elderly are used interchangeably. Generally, the age group includes those over age 65, but over age 55 is applicable in some cases. Age is also broken down to account for differences between young old (65 -74), middle old (75 -84) and old old (over 85). South Hennepin: Communities for All Ages Methods and Data Sources Literature and Best Practice Review 5 A literature and best practice review was done from June 1999 through April 2000. Sources consulted included numerous national and local journals, magazines, newspapers, and websites. Publications and materials were ordered from agencies nationwide with regard to specific programs, award winners, and innovative ideas. Local agencies also contributed reports and best practices already taking place in the region. For a complete list of sources, please see the end of the report. Community Dialogues Seven community dialogues were held in Richfield and Edina between September 1999 and April 2000. Each dialogue included local speakers with expertise on the subject and about 25 residents who attended and contributed to each dialogue. Topics and speakers are listed below and key ideas are described in the Local Expertise sections of this report. Topic Date S eaker /Or anization Demographic September Hal Freshley, Project 2030 Trends 1999 Michael Munson, Metropolitan Council Hazel Reinhardt, Consultant Community October Bill Morrish, Design Center for American Urban Design and 1999 Landscape Transportation LeRae Finn, Volunteers Enlisted to Assist People Kathy Farris City of Richfield Housing November Mike Weber, Volunteers of America 1999 Bonnie Clark, Senior Housing, Inc. Mare Wherley, Hennepin County Adult Services Health January Karen Zeleznak, Bloomington Human Services 2000 Sue Sheridan, Bloomington Human Services Lara Pratt, Hennepin County Community Health Malcolm Mitchell Living at Home /Block Nurse Pro ram Social Support February Anita Raymond, Volunteers of America/ Senior 2000 Resources Division Ginny Cullen /Marit Kaltved, Mount Olivet John Pribyl/Mary Flynn, Lutheran Social Service Community March Melinda Ludwiczak, Creekside Community Center Involvement 2000 Kathy Celle y, RSVP, VOA/ Senior Resources Division Education and April 2000 Phil Lundblad, Normandale Community College Workforce Kari Benson, Project 2030 South Hennepin: Communities for All Ages Focus Groups rIj Eight focus (or discussion) groups were held during May, June, and July of 2000 with a total of 54 participants. Participants were recruited in each city via announcements in local newspapers and flyers distributed through agencies such as senior centers, adult day care, congregate dining sites, meals on wheels, home based chore services, support groups, and faith institutions. The discussion groups met one time each and lasted approximately two hours. The facilitator asked 12 questions to stimulate discussion among group members. The questions centered on the needs of older adults and caregivers in three main areas: physical infrastructure, social infrastructure, and community inclusion. Participant comments are listed in the resident input sections of this report. Additional questions probed participants' ideas regarding contributions to community, informal support networks, future predictions of need, and current perceptions of community. These comments are summarized at the end of the report in the Local Perspectives section. The list of questions is provided as an appendix to this report. Participants were compensated with a gift certificate upon completion of the discussion group and transportation to the group was provided when necessary and feasible. Agency staff analyzed the focus group transcripts by reviewing all comments, grouping them by theme, and selecting key quotes for illustration. Participants met by city and were represented equally (27 participants from Richfield and 27 from Edina). Six groups were conducted with older adults (over age 65) who were not currently caregivers (although some had been in past years). Two groups consisted of current caregivers, who care for either a parent or a spouse. Five women gave their responses in written format because they were physically unable to attend the group and one woman gave an individual interview due to language barriers. The participants were predominantly female (45 total), but males were represented in nearly every group and from each city (5 in Richfield and 4 in Edina). The participants in each group were Caucasian, but one African American and one Latina woman gave their input via written responses or individual interviews. South Hennepin: Communities for All Ages South Hennepin County in Context 7 State demographers project large changes in age demographics in Minnesota by the year 2030, but communities such as Richfield and Edina will already be experiencing significant shifts by 2010. The past four decades have already shown a consistent increase in the elderly population of both Richfield and Edina. In Edina, the percentage of seniors over age 65 increased from 6% in 1960 to 20% in 1990 and in Richfield the increase went from 3% to 17% (South Hennepin Regional Planning Agency, 1993). In 1990, the number of seniors in Richfield and Edina was roughly equivalent to the number of youth ages 0 -17, an age group whose numbers declined steadily over the same time period (South Hennepin Regional Planning Agency, 1993). The results of the 2000 census will demonstrate more clearly the direction and degree of demographic changes in the region. In 1997, Hennepin County was home to 48% of the total older population (defined as 55 and older). The second closest county was Ramsey with only 23% in comparison. Table 1 shows the breakdown among the seven counties in the metro area for 1997. Table 1: Breakdown of Seniors by Twin Cities Counties County % of total population % of senior population Anoka 12% 8% Carver 3% 2% Dakota 13% 10% Hennepin 42% 48% Ramsey 19% 23% Scott 3% 2% Washington 8% 6% Source: Wilder Research Center, 1999 The overall number of seniors is not the only factor that determines the priorities for a community whose population is aging, however. The distribution of seniors in various age ranges also influences the planning needs. For example, if the older adult South Hennepin: Communities for All Ages E•5 population is concentrated in the over age 75 range, the community needs may be more immediate and the number of seniors may eventually level off and be consistent with other age groups. In Hennepin County, however, the largest group of "seniors" falls in the 55 -64 category, making the aging trend more long -term and the planning needs future - oriented as well as current (Wilder Research Center, 1999). As shown below, people ages 55 -64 comprise 40 percent of the total older adult population within Hennepin County. This means Hennepin County had 144 seniors ages 55 -64 per square mile in 1997 (Wilder Research Center, 1999). Table 2: Age Range of Seniors by Twin Cities Counties County 55 to 64 65 to 74 75 to 84 85+ Total Anoka 18,690 9,683 4,813 1,376 34,562 Carver 4,323 2,745 1,884 747 9,699 Dakota 20,502 12,082 6,919 2,184 41,687 Hennepin 0,125 62,171 40,368 16,960 199,624 Ramsey 36,998 30,093 20,620 8,438 6,149 Scott ,617 2,958 1,899 714 10,188 Washington 12,841 6,990 3,894 1,356 25,081 TOTAL 178,096 126,722 80,397 31,775 16,990 Source: Wilder Research Center, 1999 Racial and Ethnic Diversity Racial and ethnic diversity within the senior population of Hennepin County is currently less varied than in any other previous generation. As shown in Table 3 below, there were 199,624 seniors (age 55 and older) living in Hennepin County in 1997 (Wilder Research Center, 1999) and the vast majority was Caucasian. South Hennepin: Communities for All Ages Table 3: Nationality /Ethnic Background of Twin Cities' Seniors U Ethnicity Number % of total senior population Caucasian 187,475 94% Hispanic 1,319 1% African American 6,232 3% Native American 986 Less than .05% Asian American 3,612 2% Total- Hennepin County 199,624 100% Source: Wilder Research Center, 1999 However, these demographics are predicted to change by the year 2025 for the State of Minnesota as a whole. While the Caucasian population is only expected to increase 8 %, African Americans will increase +113 %, American Indian +51 %, Asian American +104% and Hispanic (of any race) +248% (Minnesota Planning, 1994). Life Expectancy and Gender Differences In general, women live longer than men do and Minnesotans tend to live longer than the average American (Wilder Research Center, 1999). Life expectancy for Minnesotans in 1995 was approximately 80.8 years for females, down from 81.0 years, and 75.1 for males, up from 74.6 (MN Planning, 1997). Yet, because of the continued gap in life expectancy between men and women and the tendency for men to marry women younger than them, it is common to find more women living alone than men at an older age. In 1998, approximately 72% of men age 65 and older were married and living with their spouse, compared to only 41% of women the same age (Wilder Research Center, 1999). There are a number of reasons to anticipate an overall increase in life expectancy, including higher education and income levels for most adults, which allows greater options in healthcare, social services, and housing. Moreover, dramatic advances in medical technology in the past few decades have increased length of years overall. Thus, planning for overall increased life span, and paying particular attention to the disparities in health effects, will be increasingly important in the future. South Hennepin: Communities for All Ages Disability 10 Disabilities are usually classified into two groups. The first is activities of daily living, such as basic self -care (bathing, grooming, etc.) (Wilder Research Center, 1999). The second is instrumental activities of daily living such as cooking, housework, and shopping (Wilder Research Center, 1999). Wilder Research Center estimates that approximately 49,000 Twin Cities area seniors over age 65 have difficulty with one or both types of daily activities (1999). Disability also rises sharply with age; it is more than twice as common among those seniors or age 85 as it is among seniors ages 65 to 74 (Wilder Research Center, 1999). As a result, overall life expectancy increases will mean more visibility of seniors with disabilities. The effect of these changes is that communities will need cost - effective and locally based alternatives for providing housing, quality care, and social services for various levels and types of disabilities among older adults. In addition, the social, recreational, and workforce needs of seniors with disabilities is essential to maintaining community connection and preventing isolation. Economic Status Women, in particular, suffer economic hardships in old age, often because their incomes continue to lag behind men. For example, older women's median income is 57% of older men's median income nationwide, $6,700 and $11,800 respectively (Crawley, 1994). Moreover, the average Social Security benefit for women is 76% of that for older men (Crawley, 1994). Racial and ethnic factors demonstrate even greater disparities in income, particularly for women. Family and Social Relationships Family and social relationships usually become increasingly important as adults age. Increasingly, older adults will have a spouse or a parent living with them that requires their care at a much older age. Grandparents raising grandchildren is also increasingly common and changes family dynamics, lifestyles, and roles for older adults. For many older persons, health concerns, limits on mobility, and feelings of South Hennepin: Communities for All Ages 11 loneliness or isolation encourage older persons to move nearer to their children and grandchildren and may cause frequent transitions in later life. There are interesting dichotomies present in family relationships. In 1960, 13 percent of households consisted of a person living alone, but by 1998, the figure had almost doubled, to 26 percent (New York Times, 2000). Living alone is most common among older women, because women are more likely to be widowed and less likely to remarry, leaving them to live alone for more years. -Social Security and the accumulation of wealth also allow people to live alone longer in older adulthood. The last several decades have shown a decrease in the number of elderly living with their adult offspring (in the U.S., as well as other developed countries). Family breakdown, geographic mobility, and attitudes toward the elderly as burdensome also contribute to the phenomenon (Pillemer and Suitor, 1998). Yet, even as families are farther apart geographically, there is evidence that family ties remain strong. For example, in 1996, it was estimated that 76 percent of the elderly population age 60 and older had children living within 30 minutes from them (New York Times, 2000). Contact has been shown to remain steady over the decades between adult children and parents. Since the early 1990's, the Health and Retirement Study at the University of Michigan has traced adults age 50 and older, revealing that parents and children are remaining connected as they age. Their study showed that half of all households headed by a person age 65 or older are within 10 miles of a child and 20% have a child living with them (New York Times, 2000). Paradoxically, in a rapidly changing society, relations within families may be seen as the only truly stable and reliable relationships (Pillemer and Suitor, 1998). Geographic Mobility Demographic literature indicates trends in geographic mobility common throughout the lifecycle. For example, mobility is concentrated in young adulthood, plateaus during middle age, and then rises again during early retirement years and late in life (Longino, 1998). Current seniors fit this profile and baby- boomers are also expected to generally follow this trend, but with some important changes. For example, South Hennepin: Communities for All Ages 12 although the key mobility stages may stay roughly the same, the sheer number of baby boomers moving through life stages at the same time means the number of older adults moving will also increase markedly. Retirement migration, in particular, will be sensitive to the fluctuations in the number of "entry level" retirees at one time. "Amenity migration" is a term used to describe early retirees who travel to pleasant climates and recreational areas. This trend is expected to surge with the senior -boom, particularly for those couples that had dual careers and therefore may have greater retirement resources. Some of these seniors will "migrate" only part of the year and others move permanently. In Minnesota, this will likely mean retirees traveling throughout the seasons. In contrast to this trend, however, the assisted living market will also mean more seniors staying in one place and receiving a variety of services as they age. Frail seniors tend to move closer to relatives, particularly children, and low- income seniors will have less retirement resources to draw upon and thus be less geographically mobile. And, as mentioned under family relationships, many older adults move back to their former communities when they lose a spouse or experience problems for which they seek support. These two contrasting trends in geographic mobilityy will be visible simultaneously with the coming "senior- boom." South Hennepin: Communities for All Ages Physical Infrastructure: Community Design, Housing, and Transportation Literature and Best Practice Review Community Design 13 The concept of suburbs emerged following WWII and they began to flourish in many metropolitan areas of the country. Suburbs have often been deemed the safe haven for families wishing to escape the real or perceived noise, crime, poverty, and congestion in the inner city. Yet, families also wanted convenient access to the city for employment, shopping, and recreation. As a result, businesses and other services began to follow the population to the suburbs. For example, in 1950, the Twin Cities Metropolitan area consisted of just four counties (Hennepin, Ramsey, Anoka, and Dakota). Today, there are 13 counties considered "metropolitan" and seven of them are considered "core" (Adams and VanDrasek, 1998). Moreover, between 1990 -1997 alone, Hennepin, Ramsey and the five other metropolitan core counties had a combined population increase of 27 percent (Adams and VanDrasek, 1998). The 12 counties adjacent to the seven - county core grew by 13 percent in the same period (Adams and VanDrasek, 1998). Today, the suburbs continue to push farther out from the inner cities of Minneapolis and St. Paul and now consist of multiple "rings." Richfield and Edina are examples of "inner- ring" suburbs while places such as Shakopee and Chanhassen are now "outer - ring" suburbs. This type of "ring" development historically has not allowed long -term planning, an integrated system of land use, and the capacity for life -cycle communities that change with the needs of the population (Citizen's League, 1999). This development also has some unfortunate negative affects on the inner city, such as neglect, and also on suburbs closest to the inner city, known as "inner- ring" or "first- ring" suburbs. Issues that were once considered primarily inner city problems, such as crime, are having a presence in first -ring suburbs. First -ring suburbs also South Hennepin: Communities for All Ages 14 experience increased traffic and congestion, landlocked housing, declining tax bases, and fewer jobs as byproducts of the suburban era (Rapson and Morrish, 1997). Moreover, policies such as mortgage- interest and property tax reductions, as well as money spent on constructing new roads farther from the city, allow employers, builders, and homeowners to build in open, un- urbanized, and even untouched land, and bypass the older areas (Katz and Bradley, 1999). Although these policies were not imagined as a coherent whole, they are impacting the health of cities and inner ring suburbs, contributing to what is known as sprawl (Katz and Bradley, 1999). First -ring suburbs are especially affected by these changes because they are also the most rapidly aging sectors of metropolitan areas, including the Twin Cities (Wilder Research Center, 1999). And, while suburbs were considered ideal for raising children, they are less able to accommodate the housing and mobility needs of residents as they age (Alliance for Transportation Research, 1995). The zoning in suburban areas often separates land use into categories such as shopping centers and office parks. The separation often results in forced dependence upon the automobile (Alliance for Transportation Research, 1995). Transport in suburbs is also complicated by subdivisions, streets accessible only by car, and lack of sidewalks or bike lanes. Moreover, the housing models, particularly in newer suburbs, are often large, multi - level, with yards that require greater upkeep and homes with large heating bills (Rapson and Morrish, 1997). As a result, the aged, disabled, or those otherwise restricted physically are often left feeling less independent and more isolated than they need to be (Rapson and Morrish, 1997). Key Components for Redesign in an existing community According to the Design Center for American Urban Landscape (part of the College of Landscape Architecture at the University of Minnesota), community or urban design focuses on ways to build upon existing structures, assets, and investments. It also strives to accommodate the changing needs and priorities of residents. In the case of an aging population, the way a community designs its buildings, parks, housing, shopping areas, and transport systems can impact the quality of life for its residents. South Hennepin: Communities for AU Ages 15 For example, the League of Women Voters in Edina conducted Town Hall Meetings and Surveys to ask residents about their community quality of life. Respondents gave examples such as access, cleanliness, safety, green spaces, and sense of community as important features (see website for complete responses). With those responses in mind, some important areas to consider in the redesign of existing spaces include connections, continuity, collaboration, and alignment (Seaver, Morrish, and Rapson, 1998). Connections A connection refers to the physical dimension of space design, such as the proximity of services and having a way to access them. This may include creating multi -use facilities, where different services (particularly those that complement one another) share one building, or housing that is integrated with service or shopping facilities. Continuity Continuity means keeping a local identity intact and establishing a way of life that suits the community. In a survey done by Met Council in 1992, senior residents said they felt strongly about having a sense of place and community identity and that they wanted to feel ownership of places such as senior and community centers. Beyond that, continuity also means establishing or improving links with the inner city and the outer suburbs to provide easy access and to ensure that cities like Edina and Richfield are not hindered by their borders and their inner -ring location. Collaboration Collaboration in redesign means a combination of public, private, and non - profit entities working together to create a community with specific design features while also maximizing their own services, clientele, and missions. Government, social service agencies, and private industry must all collaborate to meet the needs of seniors in Richfield and Edina. South Hennepin: Communities for All Ages Alignment 16 Alignment refers to the policy realm, where decisions made at local, state, and regional levels affect each other. It is essential to monitor these decisions and ensure that some policies do not negate or override the intended goals of another policy. For example, when building new structures to accommodate business or housing needs, communities need to consider the ramifications on the physical environment surrounding that building. Alignment is also important among local communities so that Edina, Richfield, and their neighboring communities will have policies that complement one another and provide the continuity referred to above. Recommended Design Tools Policy Development One useful mechanism for inner -ring suburbs is to redefine themselves as "metropolitan towns" which implies an urban, thriving city with a small -town feel (Nelson, 1998). Metropolitanism addresses a philosophy of not only where people live but also how they live (Katz and Bradley, 1999). By creating a vision of a metropolitan town, community consider the connections between the major city that serves as the closest reference point for most people (e.g. Minneapolis), and the actual town in which they live. Thus, rather than emphasizing a suburban existence, communities embrace their role as supporting the inner city around which they live (Katz and Bradley, 1999). For example, home -based businesses create revenue and provide services, but operate at a local level and help keep people in the neighborhood throughout the day. Local neighborhoods have found ways to aid these businesses and both the community and individuals benefit (Nelson, 1998). According to the Citizen League's Task Force Report, no single government tool has had quite so large an effect on community design as zoning. Zoning not only determines the use of every parcel of land, but also determines the relationship between and among different uses and services (Citizen's League, 1997). Zoning which allows for mixed land -use and ensures that services are located closer to seniors' homes and within a walkable distance can provide benefits for older adults. In South Hennepin: Communities for All Ages 17 Melbourne, Australia and cities in Maryland, Illinois, and California, zoning laws now ensure that essential services and schools are within a walkable distance either from the center of town or from each residential area. These techniques not only increase access and functionality, but also safety and community interaction. Incentives for residents are also effective in redesigning towns either physically or socially. For example, 76 neighborhoods of Chicago, as well as other cities, now use location- efficient mortgages (LEMs). This plan alters mortgage bankers' rules to factor in money spent on transportation, so that a homebuyer who chooses a home near mass transit or in an area that doesn't require daily driving will qualify for larger mortgage loans (Brauer, 1999). This could benefit first -ring suburbs by providing incentives to first -time homebuyers but also encouraging livable communities and private sector participation in creating them. Land Use and Street Design Land use is often an important issue in inner -ring suburbs due to the limited space available and past design features that are difficult to change. However, cities can be proactive in monitoring new facilities and businesses to ensure access to bus routes, sidewalks, or bike lanes, and parking for car - poolers or disabled drivers. These design features primarily increase mobility, but can also improve community interaction and physical fitness as well as reduce pollution. Streets are also important areas to consider and many methods work to "calm" traffic and encourage use, such as crosswalks, pedestrian malls, lowered curb heights where appropriate and walkways over major thoroughfares. Well -lit streets are important for safety, but pedestrian -level lighting also creates a warmer, more aesthetically pleasing look. Communities can design streets with several principles in mind: security, convenience, efficiency (of access), association, comfort, and welcome (AARP, 1991). South Hennepin: Communities for All Ages Social Design 18 Apart from land use, social and communal aspects of community design also impact seniors. The isolation and dependence felt by many older adults is often compounded by physical spaces that limit their mobility and interaction. Older adults themselves are often most helpful in bridging that gap through volunteer work, such as seniors helping other seniors with chores, errands, or acting as an escort. This provides an essential community function (transportation) and also benefits the seniors personally. Local service delivery, informal transit and support networks, community sector overlap, and proximity of caregivers all enhance social design. Community Quality of Life The quality of life for community members is an overarching theme to consider in planning and redesigning. City officials and residents need to prioritize the factors that influence the health and well being of community members, with a particular focus on those members who are most vulnerable, including the elderly. There are many ways to assess the quality of life, but the most important component is that the issues are viewed through the eyes of the community members themselves and that they are involved in the planning process. It is also important to recognize not only "real" factors influencing quality of life (e.g. crime), but also contextual and perceptual factors that influence beliefs about a community (e.g. perception of safety for elderly). These subtle differences are important in addressing the root fears and doubts of residents. Transportation Transportation is linked with community design features because design features impact the availability of transit options. But, transit is also a distinct issue itself. A general trend in the U.S. is to select one's residence based upon one set of criteria (space, safety, ability to build, etc.) and the place of employment based upon other criteria such as wages or opportunities (Adams and VanDrasek, 1998). Residents then need a transportation system that links the two easily and efficiently on a daily basis (Adams and VanDrasek, 1998). In the Twin Cities, this has primarily been the automobile, and secondarily, bus transport. But, businesses often decide to move to South Hennepin: Communities for All Ages 19 suburban areas to build larger complexes, but may leave employees without a means of transit. As the boundaries of the metropolitan area continue to expand, there are incentives for businesses and individuals to migrate from inner cities and first -ring suburbs to second and third rings and subsequently expect transport to follow. Unfortunately, these trends have several consequences. First, the capacity of our roads to handle increased traffic is finite. The Metropolitan Council found that the miles of congested freeway have increased from 72 miles in 1984 to 104 in 1994. By the year 2020, it is expected to reach 220 miles. As roads to outer -ring suburbs increase, it is difficult for inner -ring suburbs to continue thriving and avoid becoming merely a throughway. Second, each new bus route that is created to take employees to a second -ring suburb may mean a lost bus route somewhere else, such as an inner -ring suburb. Thus, it is only by encouraging the use of public transit that cities and residents can also ensure that more options will be available to them for public transit. Third, if employees are forced to (or choose to) commute longer distances to their place of employment, many seniors who try to stay in the workforce longer may face difficulties keeping their jobs and commuting on their own. By providing options for work, recreation, services, and volunteerism within communities, cities encourage local activism but also provide opportunities for their own residents. Senior Transport Transportation for seniors also presents unique challenges within overall transportation issues. Older adults may be less physically mobile; thus transport has an enormous influence on the quality of life when it means access to providers, caregivers, and social activities. In 1995, several agencies issued a report to the White House Conference on Aging suggesting resolutions to provide improved access to transit and efficiency of services for the elderly and disabled, including: • Promote access to transportation as essential to quality of life. • Encourage flexibility in funding to research and develop model programs. • Appoint older and disabled persons to decision - making boards. • Promote public - private partnerships. South Hennepin: Communities for All Ages 20 • Require coordination of all publicly supported transit services. • Assist organizations in providing volunteer drivers and broaden the Good Samaritan Act to include volunteer drivers to protect them from liability. Unfortunately, the traditional public transportation systems, such as buses, are not always adequate resources for older adults. They may run at limited hours or be difficult for seniors to navigate. Seniors may have difficulty walking, boarding, or waiting for the bus, particularly in winter. Yet, transit authorities face difficult decisions when ridership is low and buses are expensive to run. As mentioned previously, competing demands for bus service from outer -ring suburbs increase pressure on existing resources. Aside from public buses, many senior - specific transit options exist locally and nationally. However, the agencies providing transport are often chronically under- funded and lack both vehicles and drivers to escort seniors. In addition, seniors may be adverse to van services that usually require advance notice, have restricted operating times, and do not provide direct door -to -door service. Having lived most of their lives with ready access to automobiles, many find it difficult to adjust to longer waiting periods, calling ahead for transport, or shuttle services which may force them to ride along with other passengers to their appointments. Education regarding the realities of senior transport is essential to helping older adults adjust, as well as offering personalized services wherever possible. Helping older adults realize that services may not exist if they are underutilized is also important. Duplication of services also exists in the senior transport industry. For example, two inner -ring suburbs may each have different transit systems. Financial barriers, restrictions on crossing city boundaries, and lack of cooperation may hinder efforts to avoid duplication. In addition, transportation .needs are sometimes only considered after programs and services are planned, causing gaps that are difficult to bridge after the fact (Alliance for Transportation Research, 1995). According to a keynote speaker at the Whitehouse Conference on Aging, better coordination of existing community social services, and transportation planning is needed to ensure that older adults don't South Hennepin: Communities for All Ages 21 have to leave their communities because of housing or transport issues (Alliance for Transportation Research, 1995). Moreover, groups of people such as youth and adults share a need for access to safe transportation to and from community activities and service providers, and therefore could potentially share more transportation resources (Weill and Grother, 1998 -99). Sustainable Transport A final issue to consider in transportation planning for an aging population is sustainable transport. This refers to methods of transportation that can accommodate changes in demographics, community structure, and physical space (land use). Examples of sustainable transport include walking and cycling, as well as some public transit. Individual automobiles are not considered sustainable because they will eventually out -grow the capacity of the roads and infrastructure of a community. Sustainable transport meets community needs for transportation, including the physical, spatial, economic, and legal demands and requires educating residents, businesses, and leaders. In order to address sustainable transport effectively, the norms of a community and intergenerational cooperation will also be important. In order to be a successful "metropolitan town," the residents and policymakers must be committed to instituting change on an individual and community level. Examples include older adults willing to share rides with others, employee carpools, able- bodied individuals walking or biking, cities sharing resources between generations, and everyone willing to reduce their transport demands. Housing Many would agree that housing has a tremendous impact on an individual's health and well being. It is particularly powerful for older persons, given the increased occurrence of physical, mental, and sensory deficits as we age. Yet, many people can also lead very full and independent lives with limited assistance given at the appropriate time and place in their life. Therefore, housing for seniors is frequently intertwined with health and social services, mobility, community involvement, and South Hennepin: Communities for All Ages 22 community design. City officials, planners, and developers need to consider these overlapping factors in planning the types of housing that is available for its residents. Nationwide, approximately 82% of older Americans live in single family detached homes, many of them in suburbs (Alliance for Transportation Research, 1995). But as the range of housing options increases, many older adults are also finding suitable alternatives to their single - family homes. In the Twin Cities, there are currently 670 senior housing facilities offering approximately 54,000 beds or units (Wilder Research Center, 1999). Based upon growth projections in the older age brackets, the metro area will need to add 62,000 new housing units in the next 25 years (Wilder Research Center, 1999). This figure would only match the current ratio of housing units, and much of the current senior housing stock will need substantial improvement by then (Wilder Research Center, 1999). Thus, the metro area and inner -ring suburbs in particular, will have to look at increasing and broadening the housing options for the foreseeable future. Affordability of housing is a concern for many Twin Cities seniors as well. The standard definition of "affordable" is housing that does not exceed 30 percent of the monthly gross income of a household (Wilder Research Center, 1999). By that standard, half of all Twin Cities senior households cannot afford more than roughly $600 per month for housing (Wilder Research Center, 1999). For single senior women living alone, the median affordable rate drops to about $390 per month (Wilder Research Center, 1999). Even with a subsidized apartment, the maximum rate in 1999 was $556 for a one - person household, thus some individuals may not be able to afford the housing currently available (Wilder Research Center, 1999). Life -Cycle Housing "Life- cycle" is an important concept for individuals and communities. Given the choice, older adults usually prefer to "age in place" with as few disruptions to daily life as possible. Even when neighborhoods deteriorate, change, or no longer meet their needs, most people resist uprooting themselves. Individual homes must be adaptable South Hennepin: Communities for All Ages 23 to changing needs and mobility of people as they age. That is; it must be accommodated to their life cycle and their changing needs. When older adults do move, it is usually for one of two broad reasons; either they need to have more care or they prefer a different lifestyle. Many times, these changes can be planned for in advance and seniors and their families can make transitions easier when the time comes. Planning ahead for increased services can also help seniors to "age in place" so that they do not need to move on short notice or before they are mentally and physically prepared to do so. For communities, the housing stock must also be lifecycle. That is, it must fit the needs of residents at different income levels and stages in life, and offer the ability to move from one type of housing to another as they age. If older adults decide to move, their single - family homes are then made available to younger families or individuals that are just entering the housing market. The housing is then "re- cycled" within the community. In order for this process to work, however, sufficient and varied housing stock must be available. Thus, communities must effectively plan for wider housing options and adaptations of current housing stock. If this planning is done effectively, it may lead to more "life- cycle" housing for the community and provide benefits to seniors beyond their single - family homes. The lack of fit between communities, independent housing, and older persons is a predominant concern. Potential Challenges One important housing challenge in aging communities is communicating the options to seniors and ensuring that they are making good choices and getting their needs met. This is particularly true for low- income, minority, and very old or frail seniors. Some important reasons that older persons decide to leave their single family home include home maintenance, poor health, death of a spouse, financial hardship, unsafe neighborhoods, and poor transportation (Kaye, 1994). Most older persons have more than one of the above needs simultaneously. They may be isolated or may also be suffering from confusion, depression or abuse, any of which indicate a greater need for care but less ability to make decisions independently (Kaye, 1994). Thus, if older South Hennepin: Communities for All Ages 24 persons lack someone to advocate on their behalf, it is especially important to have coordinated and integrated service delivery. Certain segments of the senior population may be disadvantaged in gaining equal housing opportunities. Preference given to wealthier seniors may affect those who rely on Medicaid or Medicare payments, who are then forced to choose facilities with fewer amenities. In addition, poor seniors may be more likely to already live in older homes or buildings that are in need of repair. Discrimination in senior housing is also a concern. In general, people who were marginalized in society at a younger age may face barriers to independence and freedom as they age. Education and changing norms are important as well as continued community building. A combination of laws, policy, education, and changing norms can help ensure that diverse senior needs are being met in the community. Options for Senior Housing There are many different types of housing available, some specifically for seniors. Current trends indicate a growing demand for living facilities that offer services and amenities geared specifically towards seniors, known as assisted living. The American Association of Retired Persons and local agencies such as the Minnesota Health and Housing Alliance and Senior Housing, Inc. provide resources for older adults and the community on the options currently available for senior housing. Assisted Living Assisted living refers a service concept, as well as a facility or a "place." As a service concept, it refers to a broad range of social and personal care services that can be integrated into an individual's lifestyle to help maintain independence and self - sufficiency (Barton, 1997). Assisted living first appeared in the United States in the 1980s, modeled on Dutch and Scandinavian systems of providing housing and sheltered services to frail elderly (Barton, 1997). The majority of facilities are freestanding, but they may also be part of a continuing -care retirement community, seniors' apartments, or part of a nursing home (Barton, 1997). Most large multi- South Hennepin: Communities for A/I Ages 25 facility providers are publicly held and managed as for - profit businesses and ninety percent of assisted - living services are paid for with private funds (Barton, 1997). Assisted living is becoming increasingly popular because it blends the service concepts of a nursing home or other care facilities, but also allows for greater independence for residents and the ability to remain in a familiar neighborhood and part of the community. For example, many residents of assisted living facilities participate in community events, churches, hobbies, volunteerism and shopping. Seniors are encouraged to do as much as possible for themselves to maintain confidence and self - sufficiency. Residents have options for services such as transportation, personal care nurses, and housekeeping and meal programs on an as- needed basis. The degree to which seniors need specialized care is reflected in the package that they choose. Assisted living center packages range from very light care to a full range of health - related and supportive services. Light care programs generally consist of one to two meals per day, some assistance with daily living, housekeeping, transportation, laundry, recreation, and emergency services. Residents who need a service- intense program are provided with all of the services in the light care program as well as a wide range of others; three meals plus snacks daily, multiple home care services, medication administration and 24 -hour staffing. These benefits may be included as part of the initial cost, or may be additional charges. There is increasing demand for assisted - living services and facilities, and it is expected to continue as baby boomers plan for the future and facilities become more numerous with more amenities (Barton, 1997). Current customers tend to have personal assets ranging from about $100,000 to nearly $300,000 and may spend anywhere from $1000 to $4000 a month in the facilities (Barton, 1997). Although there are many benefits to assisted living, affordability must still be a consideration if it is to be truly accessible for a wide range of older adults. South Hennepin: Communities for All Ages Adult Foster Care 26 Adult foster care facilities are small, homelike settings usually serving no more than five persons. They may be families providing adult foster care in their own homes or organizations that provide round - the -clock staff. The Minnesota Department of Human Services licenses individual homes and organizations. Foster care is often suited to seniors with disabilities or with special needs, such as Alzheimer's or dementia patients. Although this is not a cost - effective option for a large number of seniors, it provides an excellent option for some people. Condominiums and Town homes In the Twin Cities, condominiums and town homes vary greatly in the way they are designed. More importantly, many of these condominiums and town homes have been newly designed to accommodate older residents, such as doorways built wider than normal to enable wheelchairs to maneuver through them. Multi -level floor plans are not favorable for those who want to stay there a long time and age in place. Thus, residents are opting for fewer staircases and more square footage on a one or two storied living quarter. Exterior care for these buildings is the responsibility of the property management team; so not having to worry about these duties makes these housing options very attractive for some. Cooperatives Residents in cooperatives buy a share in the worth of the entire building and pay a monthly service fee that goes towards covering the costs of repairs, taxes, maintenance, management and other costs. When the resident decides to sell his or her "share ", they recapture their initial investment plus whatever dividend they have earned through equity. This type of housing is easier for seniors who leave during winter because their unit will be cared for in their absence, but it may not be financially feasible for many older adults. Nursing Homes The number of elderly living in nursing homes in Minnesota increased from 45,000 to 47,000 during the 1980's, but this was much slower than the rate of increase of the South Hennepin: Communities for All Ages 27 state's elderly population (Adams, VanDrasek, and Wyly, 1996). The number of elderly increased from 11.8% in 1980 to 12.6% in 1990, representing 30,000 persons (Adams, VanDrasek, and Wyly, 1996). In 1990, Hennepin County had the largest nursing home population with 10,700 persons (Adams, VanDrasek, and Wyly, 1996). Yet, the relative stability in the number of nursing home residents compared with the increasing number of elderly suggests positive changes in health status or more diverse housing options. In addition, a state moratorium on building nursing homes is limiting growth and trends indicate nursing homes as short-term for rehabilitation purposes rather than long -term living facilities (Adam, VanDrasek, and Wyly, 1996). Nursing home care is sometimes viewed negatively because it symbolizes a stage in life when we can no longer care for ourselves. With improved health and longevity, and increased housing options, nursing homes may be the provider for those who are too ill or do not have the financial resources to make other choices. Many nursing homes, as well as other facilities, are working to create warm and comfortable living spaces combined with social interaction and self -care whenever possible. For example, older designs often resembled hospitals, but newer features include porches, communal living areas, carpeted rooms, large yards with gardens or picnic areas, non - industrial beds, and nursing stations set up in separate rooms rather than halls. These features help to meet the varied physical and social needs of seniors. Home Sharing /Congregate Housing Co- housing models have benefits for individuals and communities. Sharing a home encourages maximal use of limited space, interaction with others, sharing of other goods and services (such as appliances, time for caregiving, meal provision). Co- housing works well for seniors who enjoy independent living but also want the support of others nearby. Older adults choose shared living for security, companionship, reduced expenses, and the proximity of help if they need it. Many older persons consider roommates as family, but they also enjoy sharing a home with peers. For older persons who are able or choose to actually live with their own family, a slightly different version of co- housing is the " "mother -in -law apartment" concept. These additions onto an existing home, also known as ""granny flats" or ECHO housing South Hennepin: Communities for All Ages 28 (Elder Cottage Housing Opportunity), provide independence and privacy, but also proximity and intergenerational interaction (Kaye, 1994). This option also benefits cities with limited building space and a need for turnover of single - family homes. However, zoning codes in many cities do not permit granny flats and public attitudes may discourage them (Kaye, 1994). It will take city leadership and education of residents to make this option more feasible. Other programs for home sharing seek to match older homeowners with younger home seekers. Homeowners receive help with rent, household tasks, and companionship, and home seekers find an alternative to rental units where they can share responsibilities. This blend of practical and social needs is a good method of promoting independence while also building community. However, Share -A -Home, the Twin Cities version of this program closed their service as of July 31, 2000. Reverse Mortgages Reverse mortgages are a home loan that lets a homeowner convert the equity in his /her home into cash (one form of what is more broadly known as Home Equity Conversion programs) (Kaye, 1994). This can mean greater financial security for seniors and can supplement social security income, pay medical expenses, and keep their home in better condition. This can be useful for some seniors to help them remain in their home. State law requires counseling for seniors prior to obtaining a reverse mortgage and services are offered by agencies such as Senior Housing Inc. and C.A.S.H. to ensure that seniors will not lose other types of financial assistance or incur other problems by using a reverse mortgage (Clark, 1999). Subsidized Housing Elder residents on a fixed income or that meet certain criteria as determined by the Federal Government are eligible for subsidized housing. Generally, the applicant must be at least 62 years of age, and have an income that falls at or below a pre- determined amount. Because of the demand for elderly subsidized housing in Hennepin County, many of the complexes are now taking names for their waiting lists. Current and future seniors often need to plan far in advance and get their names on South Hennepin: Communities for All Ages 29 multiple waiting lists. As this demand increases with the senior boom, affordable and subsidized housing options will need to be addressed by communities and local priorities for affordable housing set within them. Support services for staying in own home Service- intense programs in the home include skilled nursing, assistance with medications, and rehabilitation therapy. Assistance can also be for housekeeping and yard work, transport, social contact, and social services. Energy assistance and weatherization programs are also frequently offered to older residents in single - family homes. Services such as Meals -on- Wheels or home - delivered groceries and pharmaceuticals are very useful for maintaining independence and everyday needs of seniors. Household and Outside Maintenance for Elderly (HOME) is an agency that provides chore services in the region. In 1998, HOME served 880 clients in 729 households in South Hennepin County. As one of five programs operated by Senior Community Services, HOME provides an essential service on a sliding -scale basis. Awareness of Options Regardless of the option ultimately chosen by individuals, communities need to ensure that a wide range of options is available to meet the medical, social, financial, and personal needs of its residents. Senior housing executives, in a nationwide survey done in 1996, felt that only one -fourth (25 %) of seniors are sufficiently familiar with housing options and only 14% of their adult children (Barton, 1997). Moreover, they felt that only about 40% of social service referral agencies and hospital discharge planners were adequately aware of options for their clients and patients (Barton, 1997). Thus, much can be done to increase the availability, affordability, and accessibility of housing, as well as the awareness of the option and planning ahead to make transitions easier. South Hennepin: Communities for All Ages Physical Infrastructure: Local Expertise 30 Speakers and participants at Community Dialogues #2 and #3 during October and November 1999 highlighted other important issues regarding physical infrastructure in their community. Bill Morrish and LeRae Finn discussed Design and Transportation and Mike Weber and Bonnie Clark spoke on Housing. Transportation and Design In this country, we are very heavily dependent upon community design that focuses on private homes and private transportation. For example, the average American middle -class family spends 50% of their income on housing and 32% on transportation, of which 19% is automobile - related, but only 12% on food (Morrish, 1999). In addition, each family spends an average of 33 1/z cents per mile to operate their automobile(s) and each household generates an average of 10 -13 trips by automobile a day (Morrish, 1999). Thirty -two different types of households have been defined, including people living alone, with young children, with teenage drivers, etc. Of these household types, 28% have one person at home full -time with a responsibility of driving others (Morrish, 1999). Nationally, the cost of transportation has gone up one percent in recent years (Morrish, 1999). Although the percent seems small, this represents a huge number in terms of individual reliance on automobiles and private transit. Examples of our community design and reliance on individual means of transport are ubiquitous. For example, seniors have to call cabs to take them to appointments not otherwise accessible by public transport or just to go across a busy street just to get to a pharmacy that is not safely accessible by walking. Community design can foster social desires such as a neighborhood feel with small stores, coffee shops, and other non - urgent needs. Residents of communities South Hennepin: Communities for All Ages 31 increasingly desire these neighborhood venues; yet, we demand that our other needs be met by driving less than 20 minutes from our homes. Transportation since the automobile has traditionally focused on moving cars and increasing the capacity and efficiency of automobile transit. Today, however, other models suggest moving people, not cars, and relying more on public and private shared resources and self - propelled transit (Morrish, 1999). Part of the shift in moving from automobile centered communities is in planning. Cities need to plan, but so do individuals. We need to plan the places that we are going to so that they are more user - friendly and accessible. For example, clusters of buildings, services and shops, as well as mixed land use can encourage accessibility by many people. In addition, models such as telecommuting and home -based activity can reduce congestion and transit demands. Communities also need to plan for use of transit by many different types of residents. For example, senior transit issues should not be kept separate from all other transit issues (Morrish, 1999). Increasingly, metropolitan communities are seeing that the " "ring" system, with a core and suburbs around it, doesn't work well for transit needs. Communities in between, such as Edina and Richfield, have to compete with traffic and resources with the inside and outside of the ring as well as with adjacent cities (Morrish, 1999). Street design, layouts, and zoning laws all impact the possibilities for effective transportation between and within communities. Doing targeted projections for neighborhoods and realizing possibilities for overlap, shared resources, and multiple functions is one way communities can overcome some of these barriers. For older adults, and those with few resources, transportation is an especially crucial issue. The poverty rates for Edina and Richfield are 3.2% and 5.5% respectively, and these represent residents who likely have no car and even limited ability to pay for other modes of transportation (Finn, 1999). In addition, populations such as seniors have special needs that are not often met by traditional vehicles such as automobile South Hennepin: Communities for All Ages 32 ownership and buses. Therefore, services for senior transport need to be an integral part of planning efforts. There are several strategies for raising awareness and improving services, such as: • Educate city officials and residents about transit systems, the options, and the limits and capacity of current systems. • Contact city officials to keep them apprised of senior needs. • Use computers as sources of information and communication. • Collaborate with numerous agencies. • Network within communities including informal support, carpooling, helping neighbors, and bartering. • Promote volunteer driving by encouraging businesses to allow time off and increasing informal support networks. In order to facilitate transport as a method of social interaction, engineers and planners also need to be educated on the desires of the community. That is; planning for maximum capacity and efficiency may be useful in some cases, but the community feel is equally important and must be verbalized to affect planning. Transport not only increases mobility, but also reduces isolation, especially for seniors. Communities need to encourage group discussion among citizens and in schools, libraries, apartment buildings, businesses, and other places that rely on community input and access. Agencies are also helpful in identifying populations with special needs and helping cities plan accordingly. Housing The challenge in housing is to provide the right type of service (enough help when needed but not more than they need so that it's wasteful) without uprooting people or changing their lives in dramatic ways (Weber, 1999). We need to be able to escalate the level of services as necessary, moving away from set packages to allow for flexibility (e.g. a la carte) so people will get what they need when they need it (Weber, 1999). South Hennepin: Communities for All Ages 33 Implementing this as public policy is challenging, however. One difficulty with this idea is the payment structure. It is difficult to pay for all the services that are needed or there are restrictions due to geography (city boundaries) that make it difficult to provide services comprehensively (Weber, 1999). Other services are geared toward protecting the extremely low- income seniors, but not moderate - income seniors and continuity of service is difficult with fluctuation in federal funding levels (Weber, 1999). We need a single and simple funding mechanism that will be stable over time and will provide a constant and consistent stream of funding (Weber, 1999). Part of providing long -term funding is analyzing how money is currently spent (and wasted); such as in packages that under or over - estimate the needs of the seniors. The money is already there, but making it available in an efficient system is the challenge (Weber, 1999). For a single funding system, we need to ask ourselves some questions: • How much money as a society do we want to contribute? • Are we contributing enough to it to fund it long -term? • What funding is available? • What services are currently available? • Where are the funds coming from? (e.g. federal, state, county) • What incentives can we give for the delivery system to collaborate? • How can health care use money to complement the social service system? The current distribution system is somewhat haphazard (e.g. people getting home delivered meals but not home delivered groceries). Disparate service delivery arises from different licensing, funding streams, and histories of agencies (Weber, 1999). Advocacy for a good delivery system means merging agencies when necessary, creating strong partnerships, and seeking common ground (Weber, 1999). South Hennepin: Communities for All Ages 34 Other questions and comments by participants on housing include: • Do most people really want to stay in their own single - family home or do they just want a place that is within a certain neighborhood? Or that has enough room for all of their things? Or that is close to services and caregivers? • Are stigmas associated with senior housing preventing people from wanting to move, more than any attachment to their current home? • How generational is the desire to stay in the home? Will baby boomers (who move more frequently now) feel as strongly about staying at home? • How can we address the need for "last minute" accessible housing for those who become ill or injured and are unable to stay at home or need rehabilitation? How can we encourage people to plan for housing needs in the future? • How can we get people out of their high -rises and senior living facilities and get other generations in the community to visit them so that generations mingle and seniors remain a vital part of the community? City officials need to look carefully at non - profit and for - profit agencies providing services and ensure a good balance and fair practices. Officials also need to monitor developer practices (such as saying they will build senior housing that turns out to be inaccessible for many seniors). Cities need to understand their role in getting interest from developers to build or plan a community based on the needs of residents. In this way, cities can determine what is needed and desired in the community regardless of cost, or can let the market dictate the type of housing that will be built (Weber, 1999). Cities also need to look at issues regionally and collaborate when appropriate. Small communities cannot do it all or provide it all and sharing of resources is essential. South Hennepin: Communities for All Ages Physical Infrastructure: Resident Input 35 During focus groups (also called discussion groups) with residents of Edina and Richfield, questions were put to them regarding the physical, social, and inclusive aspects of their community. The physical infrastructure, as other parts of this report demonstrate, emphasizes public space and design, transportation, and housing. The participants in the groups contributed many opinions and ideas in each area. Richfield Richfield participants indicated that housing is a priority issue for older adults. Many people were pleased with the development of more senior housing (assisted living and condominiums) in Richfield. And, those that live in these buildings expressed their overall satisfaction with them, including the location, amenities, sense of community and security, and the availability of transportation and social activities. One Richfield resident described her living facility in this way " In the building where we live, people are so helpful. If you can't get to the doctor, somebody is always willing to take you. We have 12 floors, so about 150 units and I think we have very good cooperation among the people who live there." Yet, there were also some concerns expressed about housing in Richfield. Affordability was a major concern, in all types of housing. The groups of people who are "in the middle" (those who cannot afford luxury town homes or condominiums, but also do not qualify for any housing assistance) seem to be most affected by costs of living. There is also some concern in Richfield about the concentration of senior housing. Residents worry that too much clustering will lead to increased traffic and congestion in the area, and a lack of green space for the residents to use nearby. In addition, other residents expressed concern over tearing down single - family homes to build condominiums. "Not everyone wants to live in a condo and when condos are for older people, then families don't want to live in them (or the city) anymore." South Hennepin: Communities for All Ages 36 There was little consensus among participants about the type of housing that is best for older adults, and most agreed that a wide variety of options are needed. For example, some residents prefer buildings that are for seniors only, but others like to be in mixed generation buildings. Some residents would like more options for home sharing or communal living. And many people feel that some seniors will want or need to continue living in their own home and will need services available to them there. When contemplating a move of any kind, residents appreciate the opportunity to tour the potential buildings or facilities available to them in order to make an informed decision and compare options. Public space is also a concern for Richfield residents; particularly given the increase in buildings and traffic that they feel is just beginning. During the winter, icy sidewalks are a problem, especially in areas of concentrated senior living. "Many times that's what keeps seniors from going out (icy sidewalks), not the cold weather." And at all times of year, longer crosswalks are necessary to allow enough time for safe walking in the city. Residents believe that if seniors are expected and encouraged to remain independent and meet their own needs for shopping and services, they must be able to do so safely and freely within a relatively short distance from their home. Caregivers noted the absence of unisex bathrooms, large stalls for wheelchairs, and grab bars in stalls at restaurants and stores, particularly those frequented by older adults. As one participant noted, "If you are going to concentrate the living facilities, then you have to concentrate the work" referring to the upkeep of public spaces. One caregiver said " It would be helpful to have a brochure telling about the opportunities open to people with dementia. The caregiver does not have time to find these, except through trial and error. For example, where are the parks that are wheelchair accessible? Where are unisex bathrooms ?" In addition, she would like "a safe, special place to bring a patient to view a parade, fireworks, or band concert that is accessible by wheelchair or automobile." In short, caregivers need assistance from the community in accessing basic services as well as social activities for themselves and those in their care. South Hennepin: Communities for All Ages 37 Transportation is the third area of physical infrastructure that participants discussed. Again, Richfield residents expressed concern over congestion and traffic with new buildings in the city. Many appreciate the van and shuttle services that are offered by clinics, volunteer agencies, senior buildings, and the community center. They feel that local transit is a priority, not only for appointments but also social engagements. Some suggestions included: • Park and ride stops within Richfield for those who can drive short distances, but not on freeways or long distances. They could pick up other shuttle or transit systems there. This is also appropriate for people who can drive, but cannot walk long distances from their home to a bus stop. • Waiting for transportation, such as Metromobility, is a problem for many seniors, especially those with physical or mental disabilities. A local system that could supplement Metromobility would be very useful. • Some residents believe that church congregations could play a stronger role in transporting people not only to services, but also to other appointments and engagements. • Some residents feel that light rail is a good idea because it will be easier, faster, and more convenient than buses for older adults. • Some suggested that the BE Line bus service in Bloomington and Edina be expanded to include Richfield. Sharing resources could cut costs and it could be financed through the gas tax. Edina Housing is also a primary concern for the Edina participants. Most stated the need for a range of affordable options, including independent living, assisted, and nursing homes. Residents feel that may of the options are priced out of their range or have long leases, buy -ins, or other requirements that are prohibitive. As one resident noted "Many seniors are on fixed incomes. If you have to pay a lot of money up front and then after five months the person dies or has to move, it's not worth it." Others say it is difficult to find housing at all. "We have been looking for a two bedroom condo for a reasonable price for three years. It's very hard and one of the South Hennepin: Communities for All Ages 38 reasons is that there seems to be a realtor in a facility and rather than put it on the open market they just go to the manager. If you are the outsider, you can never get in." Another woman expressed frustration with waiting "We have our name on the waiting list for the new condos (part of the community center) and they said they don't have any idea (how long it will be)." Accessibility also surfaced repeatedly. They advocate for more one -level housing options, with shorter hallways and more adaptability as needs change. For example "We need more town home community housing for disabled seniors. In my current building there are only 10 of the one -floor units. Senior buildings are nice, but not for most of us." One resident talked about her satisfaction with retrofitting an existing home. "We have a chair lift going up from the basement to the main floor and everything is on one level. I call that my ticket to the outside world because it can be pretty hard going up a flight of stairs." But a participant in the same group then said " I have the other view. We were in our home 34 years. The stairs were 14 up and 12 down and I would almost cry it was so painful. We made the decision to get an apartment and I am so thankful. We come into a warm garage and you don't have to worry about slipping on the ice and you go up the elevator. It is the best thing we have ever done." And finally, participants in Edina discussed the need to change ordinances and zoning requirements to allow add -ons to existing homes. Sharing homes with family or building multi - family units is appealing to some because of the proximity, safety, and companionship that would benefit them. One resident said "I have a friend who was going to add on for his father and he found out that he couldn't do that. There are ordinances that are going to have to be changed." Public space is an area that many Edina participants have opinions about as well. Like their counterparts in Richfield, they are concerned with traffic, pedestrian crosswalks not being long enough, keeping sidewalks clean, and streetlights for safety in the evenings. Others advocate for better access for those with disabilities. "We have plenty of parks, but need many more handicapped spaces and ramps offering a way South Hennepin: Communities for All Ages 39 to use them." Others stated the need for more benches with backs around lakes and in parks (indoor and outdoor) for people who need to rest more. When discussing the community center being built, one woman pointed out that they were going to put in cobblestone for an aesthetic look but that it wouldn't work at all for people with canes, wheelchairs, or just generally unsteady on their feet. In addition, another person added "If you are going to have a community center, it has to be where people can get there, where people live, and where most people would go, in order for it to be active." And finally, transportation is an important issue for Edina residents. For example, "Transportation is a real problem. I cannot take a bus or taxi and have to rely on VEAP or friends to take me to the doctor. We need more organizations to offer safe and accessible transportation." Another woman with experience in transportation issues noted, "In 1982, they said that the greatest need for seniors is transportation and I don't see that much has changed." Another woman advocated for a transportation coordinator for the city. "I think that's a pretty big one. To coordinate the services would be helpful so that we don't just talk about it." Generally, participants advocate for a private van or bus system within Edina that can take them to appointments, volunteer, and social events. For example, those who had experience with the BE Line service feel it is very good and would like it expanded. One woman said that there is a senior bus that travels to non - medical appointments within Edina. Although they have recently hired a driver, she said, "The word doesn't seem to be out enough no matter how much we try." In addition, participants advocate for better bus service with fewer transfers, both for older adults and also for getting workers from the city to the suburbs to help them (such as home healthcare providers). "I think public transportation is very important and is really lacking in the whole area. When I was growing up, we could get on a streetcar and go anywhere. Now you have to have a car." South Hennepin: Communities for Ail Ages Physical Infrastructure: Key Themes Accessibility • Ensure single -level housing options and accessible buildings with wide doorways, halls, baths, and lowered cupboards /counters. • Assist homeowners with retrofitting existing rambler -style homes when necessary. • Ensure that parks, shopping areas, and other public spaces have adequate handicapped parking, streetlights, long crosswalks, smooth surfaces, lowered curbs, and safe paths for walking or wheelchairs. • Create senior and community centers that: ■ are physically accessible. ■ offer programs for those who are less physically mobile. ■ offer transportation to activities. • Provide complementary services existing in one place (one stop shopping). • Develop a resource directory listing parks, restaurants, shops, and other public spaces that are "disabled friendly" to help caregivers and older adults navigate them. Housing • Involve older adults in planning and decision - making citywide. • Determine the right level of service at the right time to avoid excessive moving and disruptions for older adults. • Offer increased services to allow aging in place, such as home maintenance or buildings with amenities. • Build a range of affordable options that includes: mixed - generation apartments, condominiums, town homes, senior high- rises, assisted living, and skilled nursing facilities. • Reduce zoning barriers to home sharing or co- housing among generations, and encourage and support these options among residents. • Create community space within senior buildings to reduce isolation and enhance community interaction. South Hennepin: Communities for All Ages 41 • Provide community assistance with planning for a future move, including: • Guidance on housing options and tours • Financial planning • Identifying necessary services and potential future needs • Reverse mortgages for single - family homes • Maintaining /cleaning current home in preparation for move • Develop a local housing advocate program for those who need personal assistance or are concerned about the quality of care they receive. Transportation • Develop local transit within one community and with nearby communities. • Hire a coordinator to oversee transit development, monitor progress and quality, and recommend improvements to the system. • Build transit partnerships (private, non - profit, county and city resources). • Foster volunteer driver recruitment and Good Samaritan protection. • Create Park -n -Ride options for older adults who can drive locally but not long distances or who are unable to walk to local transit services. • Reduce boundary restrictions for local transit to nearby cities. • Extend and maintain sidewalks for safety. • Share resources and cooperate between generations and also with nearby cities. • Assist local agencies that currently provide transportation for older adults. • Increase awareness of existing transit options and educate residents about how to use them, their benefits, and the realities of providing transit to the population. Design • Change zoning ordinances for multi -use, including housing and services. • Design one -stop shopping for complementary services whenever possible. • Encourage citizen participation in planning and design of public spaces. • Create a vision or image for the community as a metropolitan town. • Support local businesses and entrepreneurs that service the community. South Hennepin: Communities for All Ages 42 Social Infrastructure: Health, Caregiving, and Social Support Literature and Best Practices Health Personal health and social support are two important issues for people as they age. Maintaining and maximizing health while also finding support and services is a priority for most seniors and often a challenge. One major social trend being brought about by today's aging baby boomers is an extension of the healthy middle years. As one author put it "pushing back the chronological age at which we consider a person old" (Blanchette and Valcour, 1998). Moreover, baby boomers moving into senior age brackets may redefine old age and basic concepts of personal and social health (Blanchette and Valcour, 1998). Undoubtedly, the senior boom will strain resources due to an increase in the number of seniors, including those with disabilities and chronic conditions, and their needs for housing, technology, and other health - related resources (Blanchette and Valcour, 1998). Yet, the senior boom will also produce healthier and more active seniors than ever before, with demands for quality care, long -term care financing, and a stronger role as a consumer of health services (Blanchette and Valcour, 1998). Moreover, advances in technology and prevention will allow seniors to live healthier lives and contribute to their communities in meaningful ways for longer periods. There is great potential for baby boomers to help each other and provide a crucial link in the voluntary sector by caring for their peers. Community leaders must balance the health and social service needs of different seniors and help them maximize their quality of life to remain an integral part of their communities. Health Status Determining future need for health care and social services depends upon an accurate assessment of the current and future status of seniors. It is not easy to generalize what the senior population will be like over the coming decades. However, trends South Hennepin: Communities for All Ages 43 indicate that women will continue to be the majority of the older population (even with a closing life expectancy gap) and growth will continue in independent living with services (i.e. assisted living). In addition to these health characteristics, the U.S. Department of Health and Human Services (Kramarow et. al., 1999) identified key components of future health status: • Life expectancy continues to increase for both men and women and the number of "old old" (those 85+ years) continues to increase. • Chronic diseases such as heart disease, cancer, stroke, and chronic obstructive pulmonary disease are leading causes of death. • Pneumonia and influenza are common illnesses /causes of death among seniors. • Chronic conditions are prevalent in the elderly. In 1995, 79% of surveyed persons age 70 and over had at least one chronic condition such as arthritis, hypertension, or Diabetes. • Visual and hearing impairments rise with age, from 13% and 26% respectively in the age group 70 -74, to 31% and 49% respectively in those over age 85. • Osteoporosis is common and is a strong predictor of subsequent fractures. • Physical functioning and disability rates among older adults vary by age and sex. Many have difficulty performing at least one activity of daily living such as bathing, dressing, and cooking. • Exercise rates are increasing in moderate activities such as walking, gardening, and stretching. Yet, only 1/3 of persons achieve recommended levels of 30 minutes on most days of the week. Disparities Nationwide, there is growing concern regarding the disparities in health for minority groups, including the elderly. For example, life expectancy for Black males showed an increase in 1997 to 67.2 years, but that is still seven years less than for White males (Kramarow, 1999). Females live longer on average, but there is still approximately five years difference between White and Black females (Kramarow, 1999). Blacks and other minorities are more likely to be adversely affected by chronic disease and disabilities as they age. For example, the prevalence of diabetes among African South Hennepin: Communities for All Ages 44 American is about 70% higher and for Hispanics about 50% higher than among white Americans (CDC, 1999). Numerous factors including socioeconomic level, education, language and literacy, health beliefs, and cultural values all play a role in determining whether minority elderly utilize health care services if they are available (Goldzweig, 1996). Lack of transportation, health insurance, or culturally appropriate services also impacts use of facilities and services (Goldzweig, 1996). In Minnesota, the Metropolitan Area Agency on Aging has a planning committee to establish services to minority elders. Their suggestions include: forums for sharing strategies for data collection, building relationships, and alternative service design ideas; cross - education with Special Access projects and mainstream providers; translation of written materials and hiring culturally competent and bilingual service providers; and metro -wide planning to establish minority service need areas. Local Communities Future debate on a national and state level will continue regarding the future of Medicare and Medicaid, Social Security, prescription drugs, and other issues. Local communities have a unique and important role to play as an intermediary between national policy and personal decisions regarding health. Community leaders must monitor policies, and safeguard access to health care and insurance. Cities must help ensure a wide range of options for health care services and advocate for their residents. In addition, working to alleviate disparities in health status is another important role for communities. By acting as a resource for residents, communities can serve their own ends by promoting healthier seniors in their community. Some examples of issues to monitor include: • Long -term care costs and access to long -term care insurance • Underinsured and uninsured seniors • Tax policies and incentives • Viability of and access to Medicare, Medicaid, and Social Security • Feasibility of other federal /state programs such as Minnesota Care South Hennepin: Communities for All Ages • Regulation and licensing of health care facilities • Adequate provision and delivery of in -home services • HMO access and affordability • Housing and policies regarding institutionalization • Technology and research (such as prescription drugs) Spectrum of Services 45 Providing a wide range of health and social services for aging populations is a challenge for many communities. It is difficult to provide all of the necessary services without undue financial constraints, duplication of services, gaps in delivery systems, and inconsistent access to and delivery of service among all members of the community. As the number of seniors increases, their health status will be varied and constantly changing. It is not practical for communities to think of seniors as a homogenous group or to dichotomize the young and the old. Focusing on providing a spectrum of services is more conducive to meeting community needs. A spectrum of services includes: • Wellness and prevention • Independent living with light services such as housekeeping • Assisted living with a range of services • Skilled nursing facilities • Home services such as block nurses • Disability and chronic illness support • Mental and emotional support for loneliness, depression, & isolation • Protection against neglect and abuse by personal or professional caregivers • Special needs services such as Alzheimer's or Dementia • End of life support such as hospice care • Assistance in monitoring costs and procedures for long -term and end of life care Health Promotion and Prevention In its Task Force Report, Baby Steps to 2030, the Citizen's League gives several specific visions for the future of long -term care that emphasize prevention. One vision is a shift toward "functional wellness" and improved quality of life for dependent South Hennepin: Communities for All Ages 46 persons. A second vision is for more self -care and greater responsibility for participation in maintaining one's own quality of life (e.g. seeking out resources and opportunities for health promotion, not just medical care and services). A third vision is that "people will be empowered to take responsibility for their own care having a greater choice and access to a menu of flexible, individually - controlled services, rather than the fixed, place -based service system of today." The combination of new technology, expanded care options and delivery mechanisms will create a broader, more flexible system for future seniors. This means that the services may become more "customer driven" allowing people to select and control the services they want, need and can afford. Strategies that can be used by communities to engage seniors in more self- directed care include (Breckon, 1998): • Respond to educational needs and provide multiple avenues for learning. • Encourage learning that is self -paced and self - directed, including technology such as the Internet to explore health issues and connect with other seniors. • Do not assume all seniors understand associations between behaviors and health. • Help identify obstacles to changing behaviors and encourage commitment. • Design an action plan and monitor progress but do not direct learning or care. • Provide role models in the community (seniors who exhibit healthy behaviors). • Provide programs in various settings including traditional healthcare facilities, nursing homes, and senior centers. As part of outreach and education, examining assumptions about old age and health is also important. For example, older people are generally less likely to smoke or abuse alcohol and more likely to use seatbelts and other preventive measures than younger adults. However, older adults also may minimize serious symptoms or neglect prevention to safeguard health. Many older adults believe that strength, vigor, and health decline with old age and that nothing can be done to prevent these changes. Thus, they may feel that their symptoms are "nothing to worry about" and so do not report them, or they may rely only on doctors to "cure" them rather than playing an active role in caring for themselves. South Hennepin: Communities for All Ages Technology and Self -Care 47 In 1997, the Spry Foundation (Setting Priorities for Retirement Years), working collaboratively with federal government agencies, hosted 20 agency representatives from around the country and trained them to teach older adults how to access health care information on the Internet. The trainers conducted classes for 150 adults at their local sites. Through interviews and questionnaires with the older adults, they found that the classes had a positive impact on older adults' confidence in using computers and the Internet and in seeking out consumer health information online (Spry Foundation, 1998). They were also likely to share the information they found online with their doctors and found they were more satisfied with their care when discussing it with their doctors (Spry Foundation, 1998). Many of the older adults were more motivated to search for information for family and friends as well and found the Internet a useful way to stay in touch with the world and find new information. This pilot project is being used to create new training programs to encourage more involvement in care and health related decisions by older adults. Physical Health Physical health can be improved through early detection (screening), physical fitness and nutrition, stress management, and safe environments and behaviors. Meaningful interaction, social contact, and spirituality may also enhance mental and emotional health. The community can play a role in both functions. For example, the Surgeon General recommends community strategies to promote physical fitness (CDC, 1996). • Provide community -based activities with aerobic, flexibility, and strengthening components specifically designed for older adults. • Encourage malls and other protected areas to provide safe places for walkers. • Ensure that facilities providing programs for seniors are accessible and offer a wide range of programs and activities. • Provide transportation for older adults to parks, clubs, and recreational facilities. • Encourage care providers to routinely talk to older adults about physical activity. South Hennepin: Communities for Ali Ages 48 • Plan community activities that encourage seniors to be physically active (e.g. intergenerational activities that involve walking and interacting in the community). Aside from specific programs, social support from family and friends is a key element of promoting physical fitness in the elderly and often having camaraderie makes the difference in commitment to continued activity. Peer support is invaluable to seniors who may relate better to peers than to health care professionals or even family members. Peer support can also help reduce costs associated with hospitalization, rehabilitation, and home care services by providing ongoing attention to the individual, identifying potential problems, and encouraging self -care and prevention. In one study of peer support for heart attack victims, it was found that the act of giving care and attention to another senior is also extremely beneficial for the peer advisors who have a new and important role in contributing to individuals and communities (Robinson, et. al., 1998). In addition, the peer program was found to be a success because it was a cost - effective way of offering a community -based model of support (Robinson, et. al., 1998) Other research suggests certain attributes of individuals make them more likely to benefit from health promotion and wellness programs. Although demographics are usually identified as contributors to health (such as marital status or income), one study found that the older adults who had more control over their life had a greater sense of well being (Fitch and Slivinske, 1988). The study offered health promotion activities, which focused on stress management, nutrition, coping, self -care, physical fitness, and spirituality. After the classes, real or perceived control over life decisions and environment was the greatest indicator of well being (Fitch and Slivinkse, 1988). Mental Health As the preceding paragraph illustrates, emotional and mental health may also directly impact physical health and quality of life as perceived by older adults. Unfortunately, having good mental health throughout life does not ensure that seniors will not face depression, Alzheimer's disease, dementia, anxiety disorders, or other mental health South Hennepin: Communities for All Ages 49 problems late in life. Seniors may be less likely to report symptoms of mental health issues either because they feel ashamed or because the symptoms are thought to be part of the aging process (such as forgetfulness) (APA, 1992). Family members and caregivers may also be hesitant to report signs and symptoms of mental illness. Cultural norms may suggest that these illnesses are inevitable or untreatable (APA, 1992). Therefore, communities need to be aware of and attuned to the mental health of seniors. Informal networks and care providers, including neighbors, churches, community groups, and care providers must help identify changes in seniors which may indicate mental health issues. Moreover, communities must provide resources for seniors and family members to overcome social stigmas, receive necessary treatment, and ensure safe and healthy environments for seniors. Disabilities and Chronic Illness or Conditions As the number of seniors increases, so does the number of seniors living with disabilities and chronic conditions such as Diabetes, hypertension, and arthritis. A disability is defined as the "inability to perform at least one task of independent daily living." Chronic disease is identified as "illnesses that are prolonged, do not resolve spontaneously, and are rarely cured completely." These definitions encompass a wide range of needs and limitations for seniors, but also imply varying degrees of independence with the possibility for assistance in some areas of life. As communities plan, it is essential to account for improvements in the prevention, treatment, and services to those with disabilities or chronic conditions, but also the skills, resources, and determination that many seniors have. Communities should strive to provide appropriate levels of assistance without being overly protective or restrictive. Being disabled does not mean unable. South Hennepin: Communities for All Ages ITOJ A recent study done by the Citizen's League, Seniors with Disabilities in 2030, identifies seven priorities for communities: • Gather comprehensive and up -to -date information on disabilities, including the number, condition, and location of seniors and the type of services available • Increased collaboration between sectors to better serve people with dual diagnosis. • Emphasize chronic -care and deinstitutionalization of those with disabilities or chronic conditions, including alternative care systems. • Make services in the long -term care industry more widely available and accessible, including training more formal staff and informal networks to work in long -term care. Understand and take into account the disproportionate number of minority seniors who have chronic illnesses and females who have disability from falls. • Work with agencies and health care providers to prevent chronic conditions and disability and provide effective management after diagnosis. In addition to these broad guidelines for helping communities and seniors with disabilities, it is also important to explore the methods of care and treatment. Maintaining and fostering independence and a sense of self - control is essential for helping seniors remain integral parts of their community. Suggestions include: • Identify ways to modify a person's environment to better suit their needs rather than trying to provide assistance at all times. • Give even frail older adults some responsibility and independence in caring for themselves. They will feel in control and capable of mastering their environment. • Protect seniors from further physical deterioration by encouraging movement when possible and not restricting activities unnecessarily. • Do not assume that falls, short-term disability, or side effects from medication are just ""signs of old age." They may be remedied through adjustments and therapy. Care giving As the number of seniors increases in communities such as Edina and Richfield, so too must the number of caregivers available to assist them with everything from light daily chores to complicated health regimens to end of life issues. This poses a South Hennepin: Communities for All Ages 51 concern because as the overall population ages, a projected labor shortage will mean even fewer caregivers available to support the growing senior population. Nationally, the demand for health aide positions is expected to increase in future years. But, in a strong economy, many other positions are preferred because the wages are similar and the work is often less demanding than caregiving. Informal caregiving by family members will also change. With smaller families now the norm, there are fewer children to care for aging parents or relatives. Moreover, complex family structures such as remarriages, blended families, same -sex partnerships, and late -life childbearing affect intergenerational relationships. To the extent that the baby boom has altered concepts of the family, they will likely also affect concepts of caregiving. Thus, creative approaches to caregiving and community support should be identified now. Recent National Long Term Care Surveys indicate that over seven million are informal (i.e. spouses, adult children, or other relatives/ friends) caregivers (AOA, 1999). If replaced by paid home care staff, the cost to our nation would be $45 -75 billion per year (AOA, 1999). The great majority of caregivers are women, many of whom care for both older parents and young children and also work outside their homes. Anecdotal evidence indicates that primarily spouses and adult children act as caregivers and many live with the person being cared for. Caregivers often report that they do not receive outside assistance, that their responsibility interferes with some aspect of their life and that they are simultaneously unsure if they can provide adequate care (MN CYFC, 1989). This combination often means stress levels that may affect the quality of care as well as caregiver's own health. Caregiving is a challenging and draining task, for professionals or family members. It is also difficult for many seniors to ask for and receive assistance from family, friends, or professionals. Yet, the quality of life for many depends upon this connection and the successful provision of care. Professional caregivers and family caregivers face similar experiences and challenges. Communities can support caregivers in numerous ways. Social support in the form of counseling and support groups prove invaluable South Hennepin: Communities for All Ages 52 resources for sharing joys, fears, and frustrations of daily caregiving. Caregiver support groups such as those offered by local associations and hospitals provide an excellent mechanism for sharing advice and resources on caregiving and on other matters such as finances or housing. Building a network of support is essential to helping individuals cope and communities thrive. Employers in a community have an important role to play in assisting with caregiving. An increasing number of companies and agencies are providing opportunities for flextime or job- sharing to help caregivers prioritize and balance responsibilities. The Family Leave Act instituted nationally in 1993 also ensures at least some support for caregivers that need to balance work and family responsibilities. Moreover, many employers provide resources, support groups, and training programs for caregivers. One example is Elder Ed Resources in Southern Minnesota, which recently developed an educational series and curriculum called "Eldercare in the Workplace." Employers use the training manual to help employees manage the stress associated with balancing caregiving and employment. An important resource for caregivers is respite care. Many times caregivers need a short break in order to run errands, attend appointments, or get some relaxation. Although respite care is currently available, it is costly through a professional service and volunteer respite is usually quite limited in time available per caregiver. One creative approach to respite caregiving is called "Seniors' Respite Service." A woman in Texas developed the program when she could not afford and did not need the level of service provided by licensed in -home health agencies, yet needed a reliable and trained person to assist with light caregiving (CYFC, 1993). Thus, she created a program that combines home health aides and volunteer companions into one. The respite caregivers provide meal preparation, errands, light housekeeping, minimal hygiene tasks, monitoring and assisting movement in clients, accompanying clients to appointments, and companionship. To minimize risk, however, respite caregivers are restricted from tasks such as lifting, feeding, or bathing the client and driving them in a vehicle. The respite caregivers are trained and monitored by the agency and are South Hennepin: Communities for All Ages 53 paid to encourage stability in the workforce. The program offers services on a sliding scale fee basis and funding for the program has come from local government as well as private donations and foundation grants. The approach has been very successful and fills a much - needed void in the informal network. It combines the voluntary, health, and social service sectors in a unique fashion while building community capacity to help aging individuals and their families. Social Support Having knowledge and education or a healthy attitude is not sufficient to maintain health or happiness as people age. Rather, supportive environments provide the optimal conditions conducive to healthy lifestyles (Siebert, et. al, 1999). Social relations are especially important for older adults because they are relatively disadvantaged in maintaining and strengthening their integration (Young and Glasgow, 1998). Thus, support networks should help people monitor the factors that promote their health and reduce those that cause disparities. Social support may be determined by the extent of a support network, the frequency of interaction, and the content and quality of support (Siebert, et. al., 1999). Although family members make up half or more of most individuals' social support networks, there is evidence that peer and friend support is often more important to an older adult's well being (Siebert, et. al., 1999). One reason is that as older adults rely more heavily on family for their care, it may threaten their perception of their own competence (Siebert, et. al., 1999). Role identity is also critical to social support for older adults. As people move through life stages, their identities as employees, parents, or spouses may be lost or changed dramatically. Because we all identify and categorize people into social positions, older adults often have to find new identities and roles in society in order to feel valued or respected by others (Siebert, et. al, 1999). Friend and peer support may also be important here to demonstrate continuity between the past and present and as a new or continuing role identity (Siebert, et. al., 1999). South Hennepin: Communities for All Ages 54 Thus, communities can support older adults by offering peer interaction and opportunities for identity development. Moreover, helping older adults and their families deal with change (in health status or physical environment) is important to minimize the emotional challenges and disruption to family dynamics. The need for social support will differ for each individual, but a community that fosters a positive attitude toward aging and provides opportunities for identities will offer that support. Senior Centers Senior Centers offer a broad spectrum of social support services. Senior Center development has been an integral part of the Older Americans Act (OAA) since 1965. Nutrition and recreation were two of the initial services offered, but today senior centers often provide more comprehensive social services. The OAA defines a multipurpose senior center as "a community facility for the organization and delivery of a broad spectrum of services including health, mental health, social, nutrition, and educational services and recreational activity for older adults" (AOA/AgeNet, 1998). Today, over 75% of senior centers are considered to be multipurpose compared to just 30% 17 years ago (AOA/AgeNet, 1998). Because of their central role in community support, Senior Centers should be a priority for communities and should provide a communal place for seniors to congregate, receive information and assistance, and network and socialize with their peers. Some examples of senior center services include information and assistance, wellness and exercise, nutrition and meals, transportation, volunteer opportunities, social and community action, arts, and intergenerational activity. Best Practices Within the health care industry itself, there is a continuum of services that ranges from in -home and foster care to assisted living and skilled nursing. Each of these provides a different level of care and fills different needs for the community and individual seniors. A community that has a balanced health care delivery system is one that can meet needs but also adds to the community in important ways. Creative programs that specifically target seniors at different points along the continuum have proven to be effective. South Hennepin: Communities for All Ages The Living at Home /Block Nurse Program UJ The Living at Home /Block Nurse Program was created in St. Paul in 1987 to serve five Minnesota neighborhoods organizing to help their seniors. After more than a decade, the program has won numerous awards and now includes approximately 25 programs in Minnesota (Mitchell, 2000). The Elderberry Institute, the educational and support arm of Living at Home /Block Nurse Program, was created in 1997 to support and expand the program nationwide. The Institute provides step -by -step education for setting up programs, technical assistance and expertise, consultation and training, and resources (Mitchell, 2000). The program is an innovative community -based program model where neighbors help older adults remain in their homes and communities. It draws upon the volunteer and professional capabilities of local residents to provide needed information, coordination, social support, nursing and other services to elderly who live nearby. The purpose of the program is to establish neighborhood -based systems of service coordination and delivery. It also demonstrates a model of long -term care and health promotion that enhances the quality of life and offers cost - effective and inclusive methods of long- term care delivery (Mitchell, 2000). The spectrum of care provided by block nurses may include social contact and arrangement for activities, simple home repairs and upkeep, respite care for family caregivers, custodial services such as transportation and meal provision, and paying bills. It can also include formal care such as needs assessment and care plans, health education and wellness, management of chronic illness and disability, acute care including therapy, skilled nursing, and home health aides (Mitchell, 2000). For health services, the program provides or arranges for quality comprehensive health and social services for seniors and can change to meet their needs over time. Likewise, it also emphasizes health promotion, prevention, and management of chronic conditions to improve quality of life, not just life extension. The program also considers participants' functional abilities and resources so that the right amount of services can be offered at the right time. And, because it provides such South Hennepin: Communities for All Ages 56 comprehensive services, an individual's needs in different areas can be tracked and coordinated more easily and efficiently. According to Executive Director, Malcolm Mitchell, the principles of this program have numerous benefits for both individuals and communities. For example, a sense of community is fostered because residents govern and define the program themselves. The program also recognizes elders as community resources and assets rather than defining them as needy. It also fosters community commitment by involving a range of agencies, groups, and individuals. Moreover, the Block Nurse program avoids replicating services and utilizes existing agencies where appropriate. Finally, it encourages expressions of friendship and caring in the neighborhood, promotes multi - generational activities, and builds stronger, more resourceful and inclusive communities with the ability to help themselves (Mitchell, 2000). Parish Nurse Similar to the Living at Home /Block Nurse program, the Parish Nurse program also provides a community -based approach to healing and healthcare. Parish nurses, which numbered a few hundred in the 1980s but now are more than 4000, work with faith communities to deliver a holistic health care message (Whisnant, 1999). The program addresses people's emotional and spiritual needs as well as physical, and teaches them to care for themselves and each other to prevent disease and suffering. The benefits of parish nursing include the ability to make home visits and listen to family stories in an unrushed manner, making caregiving more personal (Whisnant, 1999). It is particularly helpful to those living in rural areas or otherwise isolated from medical care. In this sense, the parish nurse also acts as an advocate and as a liaison between the medical establishment and patients. Some parish nurses also provide outreach and education, arrange classes for exercise and leisure, and organize support groups. South Hennepin: Communities for All Ages Hospice 57 Another innovative approach to health care is Hospice, which plays an important role in caregiving at the end of life. Hospice is often misunderstood to be a place, but is actually a concept and philosophy of care for those who are terminally ill. It is a specialized health care service that focuses on maximizing the quality of the remaining life of a person (MN Senior Federation, 1998). The approach recognizes dying as a natural part of life and neither hastens nor postpones it. This program shifts the focus from curing an illness or disease to providing comfort and support. Hospice programs provide care to over 9,000 persons in Minnesota annually and 3,000 hospices serve 450,000 people nationally each year (MN Senior Federation, 1998). Most hospice participants live at home and are cared for there, but hospice may also be offered in nursing homes, assisted living facilities, or foster care residences. Hospice may also provide support to caregivers. Program staff can teach family members how to be involved in caregiving and offer emotional support and grief counseling. Volunteers also assist with errands and provide companionship. Medicare, Medical Assistance, and most private insurance companies and HMOs also reimburse hospice programs. Hospice, like the aforementioned programs, involves community members and volunteers in caring for friends, neighbors, and relatives while also providing quality health services (such as pain management). While technology is wholeheartedly embraced in many facets of health care, hospice provides an alternative approach. Hospice also recognizes different cultural values and beliefs that exist within individuals and communities and offers care that is sensitive and responsive. In its Task Force Report, Baby Steps to 2030, the Citizen's League identified changes in how society views death and end of life issues as a key priority for long -term care. They envision a newly designed long -term support system with public resources used to enhance the quality of life rather than focusing exclusively on extending life. This includes a shift toward health promotion and maintenance, but also away from acute episodic care and short-term extension of life at or near the natural end of life. South Hennepin: Communities for All Ages Social Infrastructure: Local Expertise 58 At Community Dialogues #4 and #5 in January and February 2000, speakers from Bloomington Public Health, Hennepin County, Mount Olivet Day Care, and Lutheran Social Service shared their insights regarding important health and social support issues. Karen Zeleznak, Sue Sheridan, and Lara Pratt spoke about Health and Anita Raymond, Marit Kaltved, Ginny Cullen, John Pribyl and Mary Flynn discussed elements of social support. Malcolm Mitchell of the Living at Home /Block Nurse Program also spoke about that program, which can be found in this report under the best practices of social infrastructure. Health The Community Health Services Plan 2000 -2003 for Edina, Bloomington, and Richfield highlights some current issues in their communities for older adults, including a lack of knowledge of community resources, lack of affordable and safe housing with services, unclear roles among governmental sectors in protecting vulnerable adults, and mental illness due to medication confusion or delayed diagnosis and treatment. Prioritizing local issues is also partly determined by statewide goals for public health, identified by the Minnesota Department of Health. In its report Healthy Minnesotans: Public Health Improvement Goals 2004, the vision for Healthy Minnesotans is given as "Healthy People in Healthy Communities -A Shared Responsibility" (MDH, 1998). Healthy Minnesotans focuses broad community attention and inspires action toward addressing the three priority areas of opportunity (assuring a foundation for health protection, eliminating disparities in health status, and increasing years of healthy life) and the 18 identified pubic health improvement goals (MDH, 1998). Of the 18 identified goals, Goal 10 is to "Promote the well -being of the elderly, those with disability, disease and /or chronic illness" (MDH, 1998). For the elderly in general, this goal emphasizes promoting healthful aging through lifestyles and habits, provide long -term care options, and improving ability to maintain activities of daily South Hennepin: Communities for All Ages 59 living (MDH, 1998). For those with disability or chronic illness, the goal emphasizes appropriate community services and comprehensive programs (MDH, 1998). The Survey of the Health of Adults, the Population, and the Environment (SHAPE) 1998 report was developed and issued by the Hennepin County Community Health Department and the Minneapolis Department of Health and Family Support with support from the Minnesota Department of Health. According to the report, a primary reason for conducting the SHAPE survey was to "provide data on the health status and the determinants of health of adults in Hennepin County" and to assist planning, programming and policy development efforts (Hennepin County, 1998). It is also used to establish baseline data for geographic areas within Hennepin County and the county as a whole to "measure changes in health indicators over time" (Hennepin County, 1998). This survey was done of 10,745 randomly selected adults over age 18, including responses from 1,225 suburban Hennepin County seniors (Hennepin County, 1998). Topic areas that were addressed in the survey included: community support and social environment; chronic disease, disability, and injury; lifestyle and risk behavior; health care; and physical and mental well being. In addition, specific geographic areas within the county were surveyed and analyzed separately. Area 12 includes Edina and Richfield, along with Bloomington, Eden Prairie, and Fort Snelling. The area - specific report highlights important trends for residents of Edina and Richfield (and other Area 12 residents). Important indicators include the following: • 3.5% of residents receive home healthcare & 1.5% use assisted living services • The most frequent chronic diseases in area 12 included hypertension (16.8 %), high cholesterol (19.7 %), arthritis (15 %), chronic back pain (15.8 %) and depression (8.5 %). Of these, the first four were all slightly higher than the average for the rest of the county (due to a high number of seniors in this area) • Only 3.5% of people age 65 or older in area 12 reported needing help with personal care tasks such as bathing or eating, but 14% report a need for help with daily chores. South Hennepin: Communities for All Ages 60 • 42% of residents in area 12 report moderate physical activity 5 -7 times per week, but 13.8% report getting none and 19% report only 1 -2 days per week. For vigorous physical activity, 48.9% of those surveyed get none during the week. • 94.5% of residents in area 12 currently have health insurance (including Medicare), but 10.3% also experienced some time in the past year where they did not have insurance. About 10% of residents also said that at some time during the past year, they thought they needed medical care, but could not get it due to lack of insurance or inability to get an appointment. The SHAPE Report also highlighted some trends in social support among area 12 residents. For example: • 75% of residents agreed that "people could depend on each other in this community" and 16% said they strongly agreed. • 67% of residents said that living in this community gives them a secure feeling and 75% agreed "people here know they can get help from the community if they are in trouble." • 14.9% of residents said that during the past four weeks they had accomplished less than they would like as a result of their physical health and 13.4% were limited in their activities. Percentages for mental health were smaller, but also consistent, with 6.9% saying they accomplished less due to depression or anxiety and 5.6% reporting restricting regular activities due to mental health. • 47% of respondents reported having "a lot of energy" most of the time, but 7% said only a little of the time. In contrast, 84% reported feeling sad none or only a little of the time, while 12.5% said some of the time. Another important issue that has recently come to light in Hennepin County is injury among older adults (Pratt, 2000). Tripping, falling down steps, and getting out of bed are unfortunately common sources of injury among the elderly, particularly women. Between 1993 -97, Hennepin County found that 771 older adults died as a result of a fall and during 1997, older adults were hospitalized 2,317 times in Hennepin County as a result of a fall (Pratt, 2000). South Hennepin: Communities for All Ages 61 Primary prevention, that is, preventing falls from happening, is the best solution. This requires not only education on the part of the individual, but the creation of safe environments, particularly because most falls occur at home (Pratt, 2000). This includes individual homes, assisted living facilities, and health care facilities, as well as grocery stores, buses, and all other places the elderly frequent. Some suggestions to prevent injury and accident include: • Use a comprehensive approach to prevention including medication management, education, and home health and safety techniques • Inspect environments regularly for hazards and risks, including appliances. • Test for visual acuity and correcting impaired vision and hearing. • Reduce alcohol consumption and other risky behaviors. • Create safety checklists for residents and care givers to use regularly. • Keep items within easy reach and clean up messes or potential hazards. • Maintain physical activity levels to promote strength, coordination, and balance (fear of falling leads to physical inactivity, which in turn increases risks of falling). Social Support Protecting vulnerable adults is an important social support. Older adults who suffer from mental illnesses, are frail, have chronic or acute illnesses, or are disabled are also particularly susceptible to abuse, neglect, and fraud. Protective services for these adults are increasingly important elements of community senior services. A National Elder Abuse Incidence Study released in 1998 estimated that at least one - half million older persons (age 60 and over) in domestic settings were abused and /or neglected during 1996 and that for every reported incident, approximately five go unreported (Cyphers, 1999). Overall, the eldest seniors (age 80 +) were abused at two to three times the rate of younger seniors and women were a disproportional number of victims (Cyphers, 1999). The Administration on Aging identifies three basic categories of elder abuse: domestic (meaning in the home), institutional (such as nursing homes), and self - neglect. In addition, they identify four common types of elder abuse: • Physical: the infliction of pain or injury, including sexually molesting and restraining South Hennepin: Communities for Ali Ages 62 • Psychological: the infliction of mental anguish such as humiliating or threatening • Financial: improper or illegal use of resources of an older person • Neglect: failure to fulfill a care taking obligation such as abandoning or denial of services (includes self - neglect) Senior Resources Inc. is a locally based organization that provides protective services to vulnerable adults. Two staff members serve 700 clients per year, including about 100 in- person assessments to determine need for services (Raymond, 2000). A quarter of these adults have no other resource or alternative solutions and may need a guardian or conservator assigned to them for protection (Raymond, 2000). All professionals are required to report suspected maltreatment, but anyone may do so if they see unusual behaviors. Family members are most likely to report abuse (20% of cases), followed by hospital personnel (17 %), police and sheriffs (11 %), in- home service providers (10 %), and friends and neighbors (9 %) (Cyphers, 1999). However, the perpetrators of abuse are also most likely to be family members including children (47 %), spouses (19 %), grandchildren (9 %), and siblings (6 %), while service providers were only 4% of the reported perpetrators (Cyphers, 1999). It is recommended that family members who are providing care receive the support and counseling that they need, and that if possible, more than one family member shares in the accountability for care and financial responsibility to prevent abuse. Other important community initiatives to prevent abuse and protect older adults include professional training to identify potential abuse situations, coordination among service providers to ensure that no one slips through the cracks, technical assistance in developing correct protocols and procedures, and public education including outreach to seniors and caregivers. There are, however, inadequate community resources to deal with the growing number of vulnerable adults (Raymond, 2000). Financial management and banking services are especially important for those who are middle to low income because they generally do not qualify for public assistance but do not have private funds to South Hennepin: Communities for All Ages 63 pay for financial services (Raymond, 2000). In addition, it is very difficult to use volunteers for financial management because of the possibility for exploitation. Other general challenges to serving vulnerable adults include lack of funding, not enough recognition of the problem, and lack of collaboration among community sectors such as social services, law enforcement, home healthcare, and families. Intergenerational Programs Intergenerational programs and activities also offer an innovative and important social service to seniors. Programs that offer shared -sites and daily interaction between generations, such as adult day care centers, nursing homes, or assisted living facilities, may also house a child day care or nursery school on site. The Mount Olivet Day Center in Richfield is one example of a shared site program (an adult day care and child care). The program recently expanded its space to accommodate the need and there is a waiting list for spaces in the children's daycare because of demand by parents for intergenerational programs (Cullen and Kaltved, 2000). Through this and other programs, different generations interact on a daily basis through shared meals, arts and crafts activities, educational programs (such as reading), and other informal interactions. Other programs place senior nutrition sites within high schools so that the two groups share space and mealtimes on a regular basis. Seniors may also speak in high schools on a variety of subjects and high school students may teach computer skills to older adults interested in learning. Some programs link seniors with children with special needs, such as homeless children attending a HeadStart program and in particular need of one -on -one attention. Intergenerational programs provide an important link for seniors to their community and to a segment of the population that they may not otherwise interact with regularly. These programs have been shown to be effective in reducing depression and isolation among seniors, providing an outlet to contribute to community, and increasing community involvement in other areas (Goyer, 1998 -99). Younger generations also benefit from the attention, assistance, and affection shared with them by the seniors, particularly kids who do not regularly interact with their own South Hennepin: Communities for All Ages 64 grandparents. The programs and the community also benefit because these programs can help save money and attract funding by sharing resources, training, and staff, and offering collaboration and networking among social service agencies (Goyer, 1998 -99). Foster Grandparent and Senior Companion Programs Lutheran Social Service, a statewide service organization, contracts with 100 agencies around Minnesota, including over 20 sites in Hennepin County for the Foster Grandparent and Senior Companion Programs (Pribyl and Flynn, 2000). The Foster Grandparent Program (FGP) has been in place for 35 years and Senior Companion for 25 years. FGP connects older adults with children in school and promotes mentoring and friendship and SCP uses older adults to support homebound seniors. The philosophy behind these programs is allowing retired older adults an opportunity to give back to their community and serve their peers (Pribyl and Flynn, 2000). In exchange for their weekly commitment, volunteers receive meal tickets, transportation or reimbursement, and a small stipend. The program is especially geared toward engaging limited income older adults. The benefits of these programs are numerous, but in particular they are a cost - effective method of identifying needy individuals and alleviating loneliness that may lead to more frequent clinic visits than is necessary (Pribyl and Flynn, 2000). In addition, these programs provide an effective way of informing seniors about important issues or announcements in their communities, particularly regarding resources that they may be eligible to receive or access. And, seniors who contribute their time and energy benefit from the interaction with others as well. South Hennepin: Communities for Ail Ages 65 Social Infrastructure: Resident Input Social infrastructure was the second main theme for focus group participants. Caregivers in particular discussed numerous aspects of health and social support for themselves and the people they care for in the community. But all participants had opinions, experiences, and suggestions for what works well and what could be improved in their communities. Richfield Caregivers who currently use the services of Adult Day Care for their loved one had positive things to say about the importance of respite care to them. According to one participant "the day center (referring to Adult Day Care) has saved my life. I am able to do a lot of work and to take care of other things and even get a little social life with my friends." Another noted '"I could not keep my husband in our own home if I didn't have adult day care. A caregiver needs space for paying bills, keeping up the home, grocery shopping, meals, laundry, appointments and rest and relaxation." Yet, there is also a need for respite care in other situations, such as evenings, weekends, or for short-term stays in their own home, when day care is not available. One woman noted "Our son took a month off of work to care for his father when I needed surgery. I could not find suitable short term placement for him at the time." Caregivers had mostly negative comments about home health services, both public and private. They had concerns about the competence, dependability, and trustworthiness of the workers who come into the home. They expressed a dire need for affordable, available, and reliable home health care. However, some older adults and caregivers have had good experiences with home health aides for short-term rehabilitation or other specific needs. Another need expressed by caregivers is for social interaction for their family member. One caregiver indicated that as her main concern, given that she often needs a break from their constant companionship, but there are few others available. Another Richfield caregiver indicated " It (the day center) is better for him than South Hennepin: Communities for All Ages 66 sitting in the chair all day, but I wish there was someplace he could go and chat with some people. People are in different stages of their deterioration and some can hold conversations but there isn't anyone to visit with them." Maintaining the appropriate level of social contact for those in different stages of illness or disease was also a concern. They expressed a need for a middle ground of service options for those who cannot function entirely alone but are not completely non- functional either. For example, many times Alzheimer's sufferers are all grouped together when in fact they have different abilities at different stages of the disease. Caregivers and others suggested more companion programs, such as friendship programs through churches or people willing to make a phone call and simply listen. Respite care could also be offered through churches, and might be a more safe and reliable resource, according to caregivers present. Aside from companionship and protection programs, care for those who are homebound or living alone was a concern for many residents. For example, check -in and alert systems are very important. Formal programs offered by hospitals or city hall, senior buildings, or informal neighborhood systems are all useful for monitoring older adults who live alone. Meal provision, groceries, health and safety checks, chores and upkeep, and emergency services were also indicated as essential for those living in the home. There is a real need for more volunteer drivers who can help take people to appointments and even out for social occasions. Lack of transportation was indicated as a barrier to interaction and health for older adults. Education and awareness is also a primary need. Although many programs and services already exist in the community, many older adults are not aware of them or are afraid or hesitant to ask for help. Working to increase awareness as well as trust and reliance upon these systems will increase their use and the benefits that people derive from them. Richfield participants suggested a list of names of people available for caregiving and chores in the home, such as through a pamphlet distributed by the city or in the local newspaper. They also suggested more outreach by faith South Hennepin: Communities for All Ages 67 institutions, including parish nurse programs, volunteer drivers, chores, and health promotion and prevention in the home. Aside from education and awareness, access is also important. Richfield participants suggested some house calls by physicians might be appropriate again in the future, and sliding scale fees for services are necessary for medical and other services. Affordable counseling, either through churches or trained professionals is also desired, particularly for caregivers. One woman said, "Not many friends want to hear what you are going through caring for someone with dementia. Affordable counseling would be helpful. The churches could be more understanding and trained in the dementia issue. The disease goes on and on but the needs are forgotten." Participants had mixed opinions about whether older adults should stay in their home. One resident asked ""Who wants to go to a nursing home when you are mentally and physically able to get around ?" Another indicated "We like our independent living in our own home and we'd like whatever means we could to stay in our own home." But, others express concern at people staying in the home too long. "What I've found is people have stayed in their houses too long and all of a sudden you can't handle the upkeep of a house. Then it gets to be too much of a job to even think about moving because you have lived there for 30 -40 years, you have all this stuff, and it's overwhelming. You feel sorry for them and you think (to yourself) this person shouldn't be here." Edina Like Richfield residents, the provision of home services is also a primary issue for Edina participants. Some suggested a greater role by non - traditional care providers in the community, including businesses, larger grocery stores providing home delivered groceries, and churches setting up volunteer networks. Service projects by youth in the community (such as chores and yard work) would be another way to meet some of the need in the community and alleviate the expense that many indicated as a barrier to home care. South Hennepin: Communities for All Ages Ii Home healthcare is a related concern. Participants said, "We found the turnover to be a problem. If you are going to have somebody give personal care and become a part of your life, to have someone new every time is very traumatic and humiliating." Another added, "We also looked into getting an aid, but it was impossible with employment so high. It's the lowest job so nobody wants to do it, especially in the suburbs. They either can't get there due to transportation or they don't want to." Specific services that were mentioned include support groups with peers, especially for depression or mental illness and counseling availability on weekends. Basic nutrition and cooking classes for those who are in rehabilitation or are limited physically, so that they can still care for themselves. Congregate dining sites that are easily accessible for disabled individuals as well as culturally appropriate meals are two other concerns. And, the need for companionship and "just talking" was mentioned repeatedly as something older adults need and want but often lack. Many Edina participants felt that good services and programs exist, but people are unaware of them or have difficulty asking for help. They suggested a volunteer referral system that would not only give people phone numbers, but would talk with them about which one was most appropriate and would best meet their needs. A senior column in the newspaper could also answer questions, provide information, and raise awareness among older adults. Brochures and specific phone book sections for seniors would also be helpful. And, a community- sponsored event or health fair could also increase awareness. The emphasis would be to educate and prevent problems through speakers and resource booths. Churches and agencies could be encouraged to bring along someone who needs assistance or advice. Lastly, one man suggested an advocate system for the elderly. "One part would be medical. I think there are too many times that people do not get the proper medical attention. They need someone to advocate for them. The other is quality of life. If facilities don't have good meals, there should be an advocate that you can go to have somebody independently come and evaluate it." South Hennepin: Communities for AIM Ages Social Infrastructure: Key Themes Awareness and Outreach 69 • Educate older adults regularly on health issues, promotion, and self -care using local learning institutions, public libraries, and community events. • Provide role models in community of healthy, vibrant older adults. • Assist with planning and decision - making for services in advance of actual need. • Provide a column in local newspaper with articles of interest to older adults, advice for and by seniors, and listings of new or existing services. • Separate listing of services for older adults in local phone books. • Advertise and promote check -in systems through city hall, hospitals, or neighborhood groups. • Educate the public about neglect and abuse of older adults as well as common problems such as fall prevention. • Create an advocate program for health and service concerns and offer affordable counseling services. • Increase monitoring of health disparities at the local level and provide outreach to minority or underserved groups. • Provide services in other languages in local areas, beyond Minneapolis. Neighborhood /Informal Support • Create and encourage check -in and neighborhood watch for older adults. • Organize Block Nurse programs. • Involve faith institutions through parish nurse programs and companionship. • Promote networks for chores and housekeeping, especially among youth in neighborhoods. • Encourage barter systems in neighborhoods for chores and maintenance. • Develop peer programs for check -in, support, and companionship. • Host events that encourage physical activity among neighborhoods. South Hennepin: Communities for All Ages 70 Caregiver Support Develop respite services for full -time family caregivers including Day Care programs and informal respite care in the home. • Increase employer- sponsored flextime options for caregivers. • Increase employer- sponsored volunteer service delivery. • Support living wage & retention of quality home healthcare providers. • Train leaders of faith institutions and members on health issues and counseling. • Offer support for grieving and death through hospice programs, support groups, and programs that encourage discussion and alternatives for end of life care, bereavement services, and estate planning. • Develop mentor programs between past and current caregivers to offer advice, resource sharing, and support. • Increase the use of hospice programs to support end of life care. Support for Vulnerable Adults • Target efforts to reach disabled, frail, and homebound older adults. • Support existing advocacy and case management programs for health and social concerns that match seniors to the most appropriate and cost - effective services. • Strengthen links between medical professions and social services to ensure continuity of care and monitoring of health. • Create or enhance "response teams" to collectively address the needs of seniors living alone who may suffer neglect, abuse, or mental illness. • Establish and support financial /banking assistance programs for vulnerable adults. • Collaborate between services to ensure complete coverage (e.g. meals on wheels and home delivered groceries) while also avoiding duplication. Community -wide Responses • Offer a range of programs for wellness and prevention. • Foster senior involvement in program development and evaluation. • Develop local leadership on national and state issues (e.g. prescription drugs). • Support senior and community centers as providers of programming and services. • Offer intergenerational programs linking residents with resources. South Hennepin: Communities for All Ages Community Inclusion: Retirement Opportunities and the Workforce Literature and Best Practices Introduction 71 In early United States history, older persons rarely enjoyed "retirement" as we know it today due to shorter lifespan and the need to keep working lifelong (Freedman, 2000). Most families in America relied on reciprocity between generations to carry on family work and there was respect for the wisdom and experience of older persons and their contributions to work and family. Moreover, during a time of low literacy, older persons were viewed as the keepers of culture, guides for social values, and a bridge between generations (Freedman, 2000). Over time, particularly with religious and social movements such as the Great Awakening, the image of older persons began to decline in American society. Youth was embraced as a time for self- improvement and progress and older persons were those who have missed their chance. Professionals and "authorities" on aging documented the "decline" associated with aging and perpetuated beliefs in society (Freedman, 2000). Even advocates for the elderly sometimes fostered images of them as dependent and needy, but not as valuable contributors to society. The industrial revolution also led to great independence between generations of families and greater overall wealth and health for the masses. Slowly, policies such as forced early retirement were developed and older workers were told they were unable to keep up with industrialization (Freedman, 2000). Negative images of old age also prevailed in the role models and stereotypes embraced by Americans over the years. Policies and programs such as Social Security and the institutionalization of sick elders reinforced these messages (Freedman, 2000). However, after World War II, with growing affluence and increased longevity, the elderly benefited from the programs enacted on their behalf and became a more South Hennepin: Communities for All Ages 72 vibrant age group once again. What to do with those who were "too old to work but too young to die" necessitated new roles for the elderly and thus began the pursuit of leisure and consumption in old age (Freedman, 2000). It was during the 1960s that the first retirement communities were developed and the idea of retirement and old age as a time for leisure flourished (Freedman, 2000). Many older persons had health, wealth, benefits such as Medicare and Social Security, and the time to spend some years free from work to pursue leisure. With basic needs covered, these seniors could expand their horizons (Freedman, 2000). Today, however, many older persons have found the insulation and segregation associated with retirement communities and leisure to be troubling. One concern is that older persons may become less connected with society as a whole and may not even be allowed to interact with other generations (as is the case in retirement communities where children are barred). Moreover, many current and future seniors question the limits of "activity." The idea of "staying busy" without meaningful projects or interactions with community is limiting to some and does not provide enough continuity with the identities developed earlier in life. Moving beyond leisure and "endless weekends" to a more integral relationship with society is important for seniors and younger generations with whom they interact (Freedman, 2000). Retirement Options Beyond retirement communities, there are many other retirement options. Two concepts, "productive aging" and staying "vitally involved" in old age are shaping current and future retirement options. A wide range of opportunities can accommodate all different lifestyles, economic and social classes, and varying health statuses. Some of these opportunities are described below. Productive Aging and Vital Involvement Productive aging and vital involvement both essentially mean staying connected with the world outside oneself in meaningful ways. This involvement may include an opportunity for self- improvement and continued learning. Or it may mean the chance to continue lifelong work without the constraints of the traditional workplace. South Hennepin: Communities for All Ages 73 For some, it may be a chance to pursue a new passion, give back to those around them, or to interact with other generations. For others, it means a more relaxed pace in life and a chance to pursue inner - spirituality. Underlying this is a general desire on the part of older persons to be respected and valued in their communities, whatever their role may be. Older persons can benefit from involvement by improved health, longer life expectancy, and an increase in self- esteem and self -image that comes from renewed engagement and new role development (Young and Glasgow, 1998). Meaningful involvement also affirms identities, roles, and friendships among older persons and helps to create a more cohesive generation. Older persons may also be able to live more independently and make decisions for themselves when they are engaged in their communities, beyond immediate surroundings. And, involvement can provide structure to an otherwise unstructured day, creating purpose and a daily routine that is useful for some people. The most important benefits are the relationships with others, contributing, and being valued. Communities and societies also benefit from the '"meaningful involvement" of seniors. They contribute time, energy, and skills through volunteer or part-time work, offer peer support in areas such as health or finance, and become community leaders and advocates for change, reclaiming some of their lost status in society. Communities, in turn, can provide a 'sense of identity and belonging, a measure of security, a framework for shared values, support networks, and the experience of being needed" (Generations Magazine, 1999). However, the current social structures that define the expectations and opportunities for older members of society have not kept pace with changes in lifestyle and increased health and longevity (Henkin and Kingson, 1998 -99). There is a need today for commitment by society to the continued physical, mental, and social development of seniors. South Hennepin: Communities for All Ages 74 Future policy recommendations include an intergenerational vision of old age that is built on an understanding of interdependence across the life course and recognition of the contributions of all ages. It will require not just activities for seniors but an increase in intergenerational programs, a replication and institutionalization of successful programs, and expanded funding streams (Henkin and Kingson, 1998 -99). And, it must include transforming our institutions to help manage these transitions. A so- called resilient community is one that, although it is always breaking down, has new opportunities to build the social fabric constantly emerging (Henkin and Kingson, 1998 -99). The task is to identify these new sources and cultivate them by creating innovative social institutions. The policy debate will also need to move away from conflict between generations over limited resources. It is important to view aging as an opportunity to be seized (not as a burden), and to recognize that public investment in older persons benefits all residents (Freedman, 2000). In order to do this, communities must strategize to help sub - groups feel a part of the whole society, engage in partnerships and collaboration, increase opportunities that emphasize social connections, and educate others on the value of elders. There are many questions that will shape the baby boomers experience: • Will they retire early or continue working for financial or personal reasons? • How will they save and spend their money before and during old age? • Will they move to retirement communities or remain in their own? • Will genders have very different needs than in the past? • What type of political, social, or economic activism will they pursue? • Can retirement be transformed to channel productivity through socially constructive pursuits for older adults? • How can a society more actively educate youth and middle -aged adults about aging and help people create a vision for them in old age? South Hennepin: Communities for All Ages Volunteerism 75 During older adulthood, some people have more time and financial resources (or fewer expenses) to dedicate to volunteerism. According to the U.S. Department of Health and Human Services, 45 million Americans volunteer their time annually (AOA, 1999). Nearly 15 million older adults, almost half of those over aged 65, are among them (AOA, 1999). Volunteering provides numerous benefits to the individual such as structure in daily life, new identity, and a sense of purpose for older adults who are no longer active employees, supervisors, or parents (Bradley, 1999 -00). Interviews with older volunteers indicate the number one reason for volunteering was being asked (Wofford, 1998 -99). Future recruitment of volunteers will need to be diverse in order to invite participation. It will also need to be flexible enough to accommodate busy schedules, part-time jobs, or phased retirement. Volunteers indicated that their decision to volunteer also depends upon their principles, such as expectations toward community service, their attachment to community, social conditions that demonstrate a need for volunteers, and their own social status (Bradley, 1999 -00). Many older adults prefer to volunteer for specific causes, particularly personal ones, and with high status organizations that have quality programs and are visible in the community (Bradley, 1999 -00). In order to keep these volunteers, organizations need to match them with appropriate tasks, provide feedback, give clear expectations, offer important, challenging, and interesting jobs and provide opportunities for friendship and social contact. Moreover, new volunteers also need training and time for learning new tasks and forming role identities through classes, self- directed learning or practical experience. The Administration on Aging (AOA) indicates that 500,000 Americans volunteer their time annually and many are older adults (AOA, 1999). The Corporation for National Service works to promote volunteerism while empowering and catalyzing change among retirees (AOA, 1999). They have overseen several long- standing programs nationwide since the 1960s including well -known programs such as Foster Grandparents, Retired Senior Volunteer Programs (RSVP), and Senior Companion South Hennepin: Communities for All Ages 76 Program (AOA, OF 1999). The National Retired Volunteer Coalition (NRVC) was formed in Minneapolis in 1977. Since its inception, it has helped create about 100 Corporate Retiree Volunteer Programs for business, health care, universities, and municipalities done under the name of the corporation (AOA, 1999). The result is that the community gains experienced and dedicated volunteers, the retirees feel a sense of value to the company and community, and the company gets recognition as well. Intergenerational Activities Community -based intergenerational programs are beneficial for numerous reasons. They help to identify a need that exists in the community and then find ways to meet it through mutually beneficial programs (Kuehne, 1998 -99). An emerging intergenerational model encourages young and old participants to serve side by side to address unmet needs in their communities. For example, they may jointly prepare and serve meals in a homeless shelter, clean up neighborhoods or do other environmental projects, or coordinate book drives, etc. This model is a vehicle for strengthening relationships among those involved, but it also acts as a catalyst for social change and a mechanism through which to engage individuals and raise awareness (Wofford, 1998 -99). Other approaches use young people as escorts for older adults on errands, offer language exchange between young and old of different cultural backgrounds, integrate ages in community education and other classroom settings, or shared homes. One specific example of intergenerational programming is the Hope for Children Project in Illinois. This program provides housing and support for foster families in a planned community (Hopping and Eheart, 1998 -99). The foster families and children live in homes in the community and share mutual support, but there are also nearly 50 rental units for older adults in the community. These rental units are offered at a discounted rate for those who are willing to provide six hours per week to individual children or to the overall project. This is a highly integrated program that involves a delivery of services, but also integrates the intergenerational activity and relations into everyday life (Hopping and Eheart, 1998 -99). South Hennepin: Communities for All Ages 77 Intergenerational programs can also lead to change in social institutions, including employment, civic life, and family institutions. And new programs such as the 2030 Center (established in 1997) and websites such as LinkAge (www.linkacie.com) create endeavors that establish common ground between generations and encourage listening, education, and understanding. Spirituality and Activism Besides the time spent volunteering and pursuing leisure activity, many older adults also remain active or increase their participation in community through leadership, activism, and spiritual or religious practices. Like volunteerism, these activities and roles give many older adults a sense of purpose and meaning, as well as creating structure and new identity outside of work and family. Future predictions about baby boomer activism are difficult to make, given the diversity of experience and opinion that exists within a large group. Debates over federal policies, such as Social Security, Medicare, and prescription drugs, will likely continue, but many older adults will be active on the local level through community - based organizations and churches. In addition, a backlash to taxes and spending on younger generations, such as for school districts, is possible, although many will no doubt also continue to support education and youth needs. In general, vigorous forms of political involvement tend to decline late in life, but more passive forms persist into old age (Williamson, 1998). These forms include voting and contacting public officials, as well as so- called "checkbook activism." By supporting organizations financially, older adults also shape the public and political arenas, particularly as future older adults will be more linked via email and the Internet. Faith institutions are also an important part of many older adults' lives. Increased support from congregational leaders and members is common among older adults. In addition, spiritual or religious beliefs have been found to help older adults cope with illness and resist depression. In a study of 850 men over age 65 who were admitted to medical services, one of five patients reported religious thought or activity as "the most important thing that keeps me going" (CYFC, 1993). Many congregations are South Hennepin: Communities for All Ages 78 also finding ways to reach out to older populations and keep them engaged. Changes such as large print bulletins and amplifier headsets help older adults remain active in services. Participation in choir or church leadership is also important for tapping the experience of older adults and motivating them to stay connected to other congregation members and to their spiritual leaders, particularly at difficult times. For some, a personal sense of spirituality beyond or in place of a faith institution is important. Many older adults cherish old age as a time to cast off obligations, worldly objects, and disengage from many daily activities (Leder, 1999 -00). Developing a more personal and introspective spiritual life can also be helpful to the aging process (Leder, 1999 -00). Places such as the Spiritual Eldering Institute offer a place to age with reflection through workshops, services, exercises, and meditation. Older adults can foster their own spiritual development and intertwine it with community service (Leder 1999 -00). Another program, Jubilados, offers education and empowerment as well as an opportunity for shared living in a spiritual community. This model also addresses the physical needs of older adults and the desire for social contact and mental stimulation as they age (Leder, 1999 -00). Individuals may also differ in the ways that they " "make sense" of their world and the ways that they understand and experience aging. Likewise, youth of various cultures may also treat old age differently and have different expectations about how they will be treated during old age (e.g. as keepers of cultural traditions) (Leder, 1999 -00). Communities can respond to the needs of various cultural groups by avoiding generalizations and stereotypes of their older adult population, seeking to understand and meet specific needs, and finding ways to bridge gaps in understanding across cultures and groups in the community. Continued Education Education and learning opportunities for older adults abound. Older adults may engage in formal classes, informal learning with peers or others, or use self- directed learning methods. Many classes are designed especially for older adults, such as computer classes, Elderhostel programs, or travel seminars. But stereotypes about South Hennepin: Communities for All Ages 79 learning capabilities as well as access still make it difficult for some older adults to participate. Therefore, communities need to continually integrate opportunities for education and learning in their older adult populations. Despite the popular belief that older adults are afraid to use computers, many relish the opportunity to learn about them and use them in daily life. Through programs, learning centers, and websites, older adults can learn and stay connected with the outside world. It is especially helpful for those who are disabled, frail, or homebound. Some older adults even extend their social networks online by connecting with peers nationwide or worldwide and discussing topics of interest and importance to them. As topics such as Social Security and Medicare pervade the Internet discussion, more seniors are becoming engaged in community and nationwide debates and using computers as tools for information gathering and social change. Education on the Internet also offers a way to tap into older adult's knowledge and experience. One program, Circle of Learning, encourages older adults to offer courses online based on their own lifetime experience (such as hobbies, finances, travel, etc.). For whatever purpose, having an opportunity to interact online seems to help many older adults overcome boredom, isolation, helplessness, and the decline of cognitive skills over time. Programs such as LinkingAges teach skills on computer use in nursing homes, with the goal of helping older adults learn, maintain communication with loved ones far away, and create a learning environment with peers in the nursing home. Self- directed learning is probably most common, and most overlooked, form of education by older adults. Many people engage in activities that help them learn new things or answer questions on their own. Independent learning projects are a response to the learner's own interests, needs, and lifestyle. The individual sets the goals, decides the resources, gauges the learning tasks and decides when learning is complete. Often, self - directed learning begins with a question or problem, frequently triggered by an event or change in a person's life. Older adults may rely upon books, magazines, instructional manuals, and the Internet, but they often also rely upon the South Hennepin: Communities for All Ages :/ friends, neighbors, teachers, mentors, and tutors to help guide the learning process. Continued learning is important for social contact and as a mechanism for staying involved in communities. Some suggestions emerge for communities in order to foster continued education among older adults: • Help teachers at all levels learn to encourage learning as a self- initiated process so that people know how to engage in lifelong learning. • Encourage libraries to provide assistance as well as material that older adults need and seek. • Set up local information networks, resources, and outreach to older adults so that they know what is available to them and how they can access it. • Set up senior center within school or libraries in order to encourage intergenerational learning and lifelong education. Workforce Currently, Minnesota has a higher proportion of employed people than other states and the vast majority of Minnesotans are in the workforce (Benson, 2000). But some important trends include the following: • The labor force will grow more slowly as the population ages, fewer younger people are available to enter the job market, and the birthrate continues to decline (Benson, 2000). • The proportion of workers age 55 and older will grow at a rapid pace leading to an overall aging trend in the workforce. For example, in 1995, those in their prime working years (20 -54) represented 50 percent of the population; but will represent only 44 percent by 2020 (Benson, 2000). • The labor force will become more racially and ethnically diverse and include more women (Benson, 2000). These factors lead some to worry about the future of the workforce and to doubt whether there will be enough workers not only to fill jobs but also provide the necessary services. For example, many services that will be affected by the labor South Hennepin: Communities for All Ages 81 shortage directly serve older adults, such as home health care workers. At the same time, more people in retirement and fewer caregivers available will also strain families and their ability to work and provide care simultaneously. Older adults living longer and healthier lives with broader conceptions of retirement also impact future choices and expectations of older adults in contemporary society. Older adults may be affected positively by labor shortage trends, because it means greater opportunity for those who need or want to remain in the workforce. Yet, employers and communities must overcome some important barriers to fully realize this potential. For example: • Older workers should be thinking about what they want their lives to consist of in the years ahead, including work, retirement, volunteering, or a mixture. • Employers must understand how to make their organizations more flexible. This includes options such as part-time, telecommuting, flextime, consulting or contract, phased retirement through job sharing, and so- called bridge jobs which allow for special assignments or projects. • Current practices and incentives for early retirement may shift as employers work to retain employees and offer benefits and incentives to stay in the workforce. • Barriers such as discrimination and limited opportunities for advancement must be solved so that older workers are not discouraged from updating skills or seeking continued employment. • Work that has been traditionally undervalued, such as homemaking, informal caregiving, and volunteering will need to be compensated and recognized in order to provide older people with additional avenues for supplementing income and to meet basic needs in the community. • Policymakers must be prepared to facilitate changes in education, retirement, and health that are compatible with new work options. Beyond the structural barriers, existing myths about the productivity and abilities of older workers also pervade workplaces and communities. Assumptions about older workers cause employers to be concerned about hiring or retaining them. For example, it is common to assume that older workers are less productive or creative, South Hennepin: Communities for All Ages 82 have more lost work time due to illness, are less flexible and adaptable, cannot learn new skills, and find it hard to take orders from younger supervisors (Palmore, 1990). These assumptions are largely false, however, as numerous surveys and studies have shown nationwide, and much can be done to mitigate any negative impact on employers. For example, relatively minor changes in the physical environment can assist older workers and can allow them to continue their role in the workplace without any difficulty (SAIF, 1995). Evaluating elements such as lighting, chairs and desks, as well as paying attention to breaks, proper training, and wellness /health education programs can all help older workers and prevent injury (SAIF, 1995). Moreover, a written return -to -work program can also help facilitate the return of older workers after an injury by placing them in lighter or less stressful positions temporarily while they recover without causing them to lose pay or status with the employer (SAIF, 1995). But, if an organization believes it will have a better image with a young workforce, it will take additional steps to break down these barriers. Discrimination is a fact of life in many organizations, many times without any intent to do so. American organizational and societal cultures have developed stereotypes of older adults that relate to the "natural course" of aging, which includes physical and mental decline (Long, et. al., 1997). But as people live longer and healthier lives, stereotypes are inaccurate and misleading. For example, according to Long , De]oy, and Javidi, discrimination underlies the belief that: • Older adults should retire to make room for younger workers. • Most older people are pretty much the same. • The job needs of older adults are vastly different from younger ones. • Old age is a time for calm and stability, not for a fast -paced work environment. Although these beliefs and resulting discriminatory practices exist, employers can take many positive steps to reduce barriers in the workplace. For example, they can: • Conduct research to examine the culture of the organization (e.g. attitudes of employees and managers) and ensure that lead staff is committed to the success of older workers (Steinhauser, 1998). South Hennepin: Communities for All Ages 83 • Promote positive images and education on the contributions of older workers. • Discuss aging and discrimination with other employers and within the workplace. • Include older adults on diversity taskforces or other leadership committees. • Review and revise existing policies, training programs, recruitment, and evaluation to eliminate biased language and employment practices. • Account for the portfolios of experience and soft skills that older workers bring, not only the job history and technical skills (Long, et. al., 1995). • Review and if necessary, rewrite mission statements to ensure inclusion of older workers. • Provide portable benefits for workers, particularly those in semi - retirement. • Protect older workers from late -life job displacement, which is a factor for poverty and severe income loss when older workers cannot find equivalent work and salary elsewhere (Couch, 1998). On the other hand, many employers will seek out older adults with soft skills such as good work habits, the ability to get along will with others, punctuality, reliability, and good communication (Citizen's League, 1998). And, many older adults who are covered by Medicare and other retirement benefits don't need employer- sponsored coverage and can be more open to short-term, part-time, and temporary employment opportunities. Matching the needs of the employer and the skills and preferences of older workers will be key to successful working relationships (Citizen's League, 1999). Counselors can be an important player in helping older adults define their reasons for working, skills, preferences, needs from the employer, contributions, and the potential for work in the existing work climate and field of interest (Monk, 1994). Retraining is another crucial component of future workplaces. Older workers can fill replacement positions with a minimum of education and skills training. Employers need to offer formal and informal educational options, transitional roles pre- retirement or special projects as means to use the skills and knowledge of older workers while also meeting their needs. Mentorship is important for older adults training for new positions and for younger workers who learn from their experience. South Hennepin: Communities for All Ages FZ Communities and employers should work together to reduce the risk of poverty in old age, particularly for women, minorities, and those with lower levels of education and limited workforce attachment. Communities should take an active role in educating the public about retirement and workforce options. Employers, in conjunction with city leaders, can implement retreats and retirement planning services for their employees beyond traditional financial retirement planning. New planning should also consider skills, retraining needs, interests, goals, and potential barriers for those who need or want to continue working in some capacity. Finally, rethinking notions of work on a broad scale is also important. For example, society as a whole must revisit assumptions about the primacy of paid work over volunteer work, of commitment to work over family, and of traditional patterns of workforce participation (e.g. a male template that doesn't account for caregiving throughout life) (Moen, 1998). The benefits of ongoing dialogue, planning, and flexibility will be numerous for older adults, employers, and communities as a whole. Best Practice: Experience Corps Conceived in the mid -1990s by leaders in the field of aging, Experience Corps is an attempt to ""create a new institution that unleashes the time, talent and know -how of older adults to revitalize civil society" (Freedman, 2000). It is a mechanism to meet social needs, such as education, while also alleviating the loneliness, boredom and the need to be needed of older adults. Test programs in 70 schools and 1000 volunteers nationwide are signs of early success. Volunteers earn a stipend and commit to 15 hours per week (Freedman, 2000). Key facets include: • Impact. It would strive to attack real problems, not serve as a mere diversion. • Commitment. It would entail a major commitment for a defined period of time and would contribute.a significant part of every volunteer's identity. • Critical mass. Volunteers would be deployed in sufficient concentration to be a presence wherever they serve. • Leadership. Members would not only provide direct service, but would also use their initiative and leadership to become social entrepreneurs. South Hennepin: Communities for All Ages 85 • Community. The Corps would create community within itself as well, fostering mutual support and friendship among its members. • Diversity. It would be open to everyone over age 50, with a broad scope of marketing to all ages, both genders, and racial and income diverse members. • The Name. By focusing on "experience" it would de- emphasize the chronological age factor and focus on the skills and life experience that its members offer. Experience Corps must be flexible to individual needs and preferences, but society as a whole also needs flexibility to adapt and test new programs that identify, recruit, and retain older adults as vital members and contributors (Freedman, 2000). One author who interviewed seniors working with the program in Philadelphia noted that there are many disciplines interested in what makes a society cohere. "Typically they talk about its laws, economy, the distribution of wealth, and inclusiveness. Ultimately though, all their talk leads to the same concept -the countless intersecting interests that weave a social fabric out of disparate individual lives" (Halpern, 2000). Experience Corps is an opportunity to merge the interests of different groups within a society and at the same time, meet ongoing needs. Community -wide Recommendations Marc Freedman, writing in Prime Time, and others who are actively involved in redefining retirement, makes four overall recommendations that can be adapted on the local level to create initiatives to support and utilize their older residents. Develop a New Vision A compelling vision for later life inspires people to assume new roles and embrace aging as an important opportunity. This goes beyond encouraging people to be more "productive" however. It means valuing a wide range of contributions and recognizing unpaid work in communities. It also means valuing how work is done, not just the quantity (Freedman, 2000). A new vision must include education and awareness in the rest of the community about the vital role of older adults, not as superfluous, but as integral (Freedman, 2000). South Hennepin: Communities for All Ages i 1 Building Institutions Integrating the talents of older adults through important community institutions is important, such as a ""one-stop" entity that distributes resources into the community or reforming existing institutions and agencies to better meet the needs of an older population (Freedman, 2000). Important institutions or agencies to consider include: • Institute for learning in retirement or Center for un- retirement • Internship programs and re- training • Retreats for role and identity development and spirituality • Entrepreneurship and leadership training • Health and wellness opportunities • Social and cultural avenues that honor and feature older adults Creating good places to grow older There is a role for each sector to create places that serve the needs of older adults. • Corporations offer comprehensive retirement planning for future roles, provide options for phased retirement, and fund service opportunities for retirees. • Universities impart knowledge for role transitions and provide a mechanism for sharing resources and networking among older adults. • Aging organizations provide leadership, media, advocacy and education. • Foundations support innovative programs and social entrepreneurs. They should include seniors in defining families or set aside separate funds for senior programs. • Small business, retail, and service industries offer employment/ training. Policy Cities need to experiment with ways to serve older adults but also draw upon their talents. For example, in Fort Collins, Colorado, older adults serve in parks and recreation departments, libraries, and other areas and receive their payment as a credit against their property tax bill (Freedman, 2000). Cities also need to create a vision for old age and recognize the importance of civic life. South Hennepin: Communities for Ali Ages Community Inclusion: Local Expertise 87 Speakers at Community Dialogues #6 and #7 in March and April, 2000 offered perspectives on community inclusion. Melinda Ludwiczak and Kathy Celley talked about senior centers and volunteerism while Phil Lundblad discussed education. Kari Benson's comments on workforce are in the previous literature review section. Senior Centers Senior centers emerged many years ago in large urban areas across the country to serve the needs of older adults. Today there are more senior centers than McDonalds restaurants nationwide and they offer a multitude of programs and services (Ludwiczak, 2000). Future projections for senior center use rely not only on demographic changes but also generational ones. For example, current seniors age 75+ rely upon senior centers for congregate dining, information and referral, and respite care. Those aged 60 -74 currently, are less interested in group- centered participation with peers but more interested in intergenerational activities. They prefer a "salad bar" approach, which means they will pick and choose programs that they wish to attend, generally with a broader range of interests (Ludwiczak, 2000). Baby boomers, as they age, will also have unique interests, such as health - related issues and opportunities for learning. They will also seek information on travel, work, finances, and hobbies (Ludwiczak, 2000). Divergent interests are reflected in a 1995 survey of the Edina Senior Center. Past participation included trips and tours, defensive driving course, the flu shot clinic, blood pressure checks, card groups, and other special events. Activities they indicated as desirable for the future included investment club, lectures on topics about aging, current events groups, and physical activity such as hiking, and bicycling. Thus, future program outreach should include: • Targeted mailings and free newsletters • Use of the Internet and email to reach older adults • Multi- generational community centers reduce isolation and separation • Cost - sharing between youth, family, and senior programming South Hennepin: Communities for All Ages Retired Senior Volunteer Program (RSVP) :I-3 RSVP is offered through Volunteers of America/ Senior Resources Division, which matches older adults with volunteer opportunities within their communities. There is great need and potential for volunteer service in education. Currently, many seniors volunteer in schools, yet the schools teach very little about the aging process itself or about lifestyles, disabilities, and other important issues (Celley, 2000). RSVP works with schools and older adults to increase sensitivity among youth to aging issues and to increase their comfort level with seniors. People who come in contact with older adults on a regular basis often know very little about their daily lives (Celley, 2000). Therefore, RSVP has also worked with other community sectors to increase sensitivity to aging issues, such as law enforcement (Celley, 2000). In addition to education, RSVP encourages communities to recognize and appreciate the efforts and contributions of seniors. Volunteering can come in many forms and is part of a lifestyle, not just a formal program. Therefore, communities should work to reduce barriers to participation for seniors and should share the results of programs and their successes (Celley, 2000). It is also important to provide incentives (financial) for making important contributions to their communities (Celley, 2000). Education Many employers know they are in need of workers, but don't know how to access and accommodate older adults (Lundblad, 2000). Education, awareness, and collaboration are important in bridging this gap. For example, colleges can help employers examine policies, procedures, and environments and provide opportunities for continual learning and retraining (Lundblad, 2000). Normandale Community College is currently working on pilot program with local employers, host forums, and exchange ideas and best practices within the community (Lundblad, 2000). Enrichment education is also very important for older adults, such as in classes, issue forums and book clubs, which foster continued learning. It is also important to tap into the knowledge and experience that older adults bring and to value their skills, such as mentoring by older adults in education and work place settings. South Hennepin: Communities for All Ages Community Inclusion: Resident Input M Community inclusion and involvement was the third main area addressed by focus group participants. The main themes they discussed were volunteerism and social or leisure activities. Richfield Richfield residents knew of and participated in a variety of volunteer opportunities. They emphasized that volunteer options need to be accessible (transportation), safe, allow for flexible schedules (including seasonal), and offer compensation whenever possible. These factors would encourage more people to volunteer and stay committed while also ensuring that anyone who wanted to participate could do so. Suggestions for leadership in the community included the Star Group, which is working with airport issues groups, block clubs, and steering committees for citywide issues. They also indicated a desire for more intergenerational opportunities, either volunteer or working with other age groups on important citywide problems. The vast majority of participants felt that there were few barriers to education or the workforce for older adults who wanted those opportunities. Although some indicated that transportation could hinder a person's ability to participate, most felt that issues such as discrimination were not a problem in their community. One participant suggested that employment forms could be simplified so that people didn't have to include their entire work history for a job that requires minimal skill or responsibility. Most participants seemed to feel that people who were working were doing so for enjoyment rather than out of necessity. Several people did stress the need for daytime opportunities for work, education, volunteerism, and leadership. Many avoid driving or walking at night, and some said that they were simply unwilling to go out at night at all. South Hennepin: Communities for All Ages a Caregivers generally did not have enough time to become very involved in their communities, and the people in their care were generally unable to interact freely with others. Most had attended at least one caregiver support group, but found it difficult to sustain long -term. One participant who works full -time for a major employer felt that the agency would not be supportive of his caregiver role if it were not for the Family Leave Act which enforces time off for caregivers. The participant noted that "they would rather can (fire) you, period" and thus was strongly supportive of caregiver leave policies in the workplace. Finally, like social support, increasing awareness of opportunities for community involvement was also.a theme. Community newspapers and newsletters were . suggested as a way to announce both services and opportunities for older adults in the community. Edina In Edina, participants cited numerous opportunities that currently exist for senior involvement, but also areas for improvement. In general, they felt that it is important for people to understand and validate the lives of older adults. Getting youth to interact and understand aging and older adults is one method. For example, "studying genealogy or interviewing adults can help kids understand their community and the role of older adults in it." Asking seniors to educate those around them and talk about their experiences is another method. One suggestion is a column in the Sun publications, similar to one suggested as a way to increase awareness of services. "As a contributing editor you could share your experience and discuss what is needed. This is what I would find really helpful to help make people aware that this (aging) is not limited to somebody over there. This is the reality of our lives." Specific opportunities that Edina participants would like to see more of include: • Lectures, readings, and educational events • Cultural events such as theatre trips South Hennepin: Communities for All Ages • Churches providing activities on Sunday afternoons • Computer classes and Internet access • Opportunities for those who are non - English speakers • Events for those who are disabled or less mobile In general, some felt that people who live in buildings find out about more 91 opportunities than those who live alone, and outreach to those seniors should be increased (particularly if they are homebound or very old). They are also particularly concerned about the current and future senior center. Some noted the emphasis of the center was limited "I think that the center has focused a lot on adults that can get around and haven't cone too much for older adults that need to get out." Others expressed frustration that the senior center is currently so inaccessible and also said the noise in the building and limited offerings of activities dissuaded them from attending it. They indicated that they did not always feel welcomed there or informed of programs before they filled up too quickly. They would like to be able to give feedback more directly for improvements and have the center follow -up with them after participating in an event or class. One woman noted "I think one reason Creekside (in Bloomington) is successful is because they have a group there that volunteer in everything. The are interested in those that are in day care, the handicapped, the 500 club, they are friendly with everyone." Caregivers in Edina, like those in Richfield, also feel somewhat withdrawn from their communities. Lack of time is a major concern, but they also noted that they feel isolated from others. Those caring for spouses said their friends and neighbors often "drop by the wayside" and they can no longer do things as a couple. Younger caregivers said people without caregiving responsibilities simply "can't relate." While support groups are helpful, it is also important that they have respite care in order to simply pursue leisure and relaxation time to reduce isolation. South Hennepin: Communities for Ail Ages 92 Community Inclusion: Key Themes Social, Spiritual, and Leisure • Provide opportunities for those who are less- physically mobile or homebound (e.g. use of golf carts to tour parks). • Facilitate volunteer drivers to take people out for social activity. • Offer companionship in the home or over phone or computer if necessary. • Faith institutions can provide recreational activity (e.g. on Sunday- afternoons) and also help older members get involved in leadership and take active roles. • Ensure a convenient and accessible Senior Center in each community. • Create places for spiritual reflection and conversation among older peers. • Market senior center programs based upon generational and differences to include direct mailings, free newsletters, and the Internet. • Create avenues to pursue new roles and identities, such as educating others. Volunteerism • Encourage senior volunteerism to help peers, such as drivers. • Develop intergenerational service activities that benefit the community. • Foster political involvement, especially among generations. • Offer seasonal and flexible volunteering for short-term commitments. • Promote intergenerational programs such as mentoring, teaching, and sharing with teens and children. • Recognize and compensate volunteer efforts (e.g. mileage). • Enhance recruitment of older adults into meaningful volunteer roles. • Develop guidelines for training, recruiting, and retaining older volunteers. Education • Offer courses during daytime hours for safety and access. • Follow -up at Senior Centers to encourage feedback & participation. • Allow instruction by older adults to share expertise and experience (e.g. in schools or on -line with peers). South Hennepin: Communities for All Ages 93 • Offer library programs and assistance with self - directed education. • Continue computer, Internet, and email classes and ensure easy access. • Create a center or institute for learning in retirement. • Support programs that teach the community about aging (e.g. youth, law enforcement, etc.). • Encourage libraries, schools, or colleges to develop senior learning centers. • Engage colleges and universities in preparing older adults for new roles, retirement changes, and re- training needs. Workforce • Simplify job applications and summarize work experience portfolios. • Offer older workers or retirees opportunity to mentor younger workers. • Train and provide internships for those in transition. • Plan for retirement (beyond just financial) in the workplace and offer counseling. • Schedule retreats for those approaching retirement to contemplate and prepare for their new roles. • Train older adults in entrepreneurship and leadership. • Examine organizational cultures and educate employees about stereotypes and myths surrounding older adulthood and productivity /ability in the workplace. • Offer flexible work options, such as part-time, job sharing, semi - retirement, consulting, or work from home opportunities. • Include older adults on diversity and leadership committees. • Review existing policies and procedures in a variety of workplace settings. • Offer portable benefits that can transfer between institutions without losing coverage. • Explore barter /compensation systems for work after retirement, such as office work done in exchange for physical labor help around the home. South Hennepin: Communities for All Ages Local Perspectives: Focus Group Responses Ii Some responses from focus group participants have already been described under the Resident Input sections for physical and social infrastructure and community inclusion. However, many other important questions and comments surfaced during the course of each of the eight focus groups conducted in Richfield and Edina. Both the older adults and the caregivers that participated contributed many suggestions and concerns for the future of aging in their community. This section highlights some of their ideas. It should be noted that the ideas and comments of participants might not always reflect the actual status of programs or services in the community. Rather, it reflects their perceptions and experiences, with their communities. Any gap between perceptions and realities may need to be addressed by increasing awareness, education, and access to community features. Value and Appreciate in Community Overall, Richfield and Edina residents expressed satisfaction and affection for their communities. Some of the favorite places to go in Richfield include parks and walking paths such as Richfield Lake, Woodlake Center, and Legion Park, as well as the Community Center, library, churches, and various restaurants. In Edina, favorite places to go include Southdale, the libraries, Centennial Lakes, Wilson Park, the Community Center, Cornelia Park, and the Edina Theatre. Participants also mentioned nearby locations such as Normandale, Lake Harriet, Creekside Community Center, the Mall of America (Senior Day), and Spanish- speaking agencies in the city. In addition to the specific places in the community, participants also highlighted many aspects of their communities that they value and appreciate. In Richfield, some important items include: • Location of Richfield relative to the downtown area and other suburbs • Easy access to the freeways and also the fact that one needn't travel on a freeway to get anything South Hennepin: Communities for All Ages M • Convenience of stores and "everything you need" in the local area • Good sanitation, water, and road systems • Effective administrative and emergency response systems • Parks and well -kept public spaces • Value of homes • Increase in the number of senior living units being built • Having handicap parking spaces available at stores Participants in Edina named many similar items that they value and appreciate, but also some unique aspects: • Safety • Cleanliness and maintenance • Convenience and access • Schools and community education • Churches • Quiet and peaceful neighborhoods • Sense of community • Small -town feel • Libraries • Clinics • Agencies for the disabled and elderly • Social and volunteer opportunities and entertainment Most Important for People as they Age Participants named many of the items they value in their community as most important to people as they age. Some are similar to the needs and desires of other age groups, but are more pronounced in old age, and others are unique to the needs of older adults. Examples include: • Being able to stay in your own home with affordable maintenance. • Places to exercise and socialize. • Education about the aging population. • Services to help people plan ahead. South Hennepin: Communities for All Ages 96 • Being able to share experiences with the community. • Social opportunities. • Getting from here to there on a daily basis. Informal Support Aside from city leadership, businesses, and service industries, participants also contributed their ideas on neighborhood support and informal ways that people can help to make the community better for older adults and caregivers. Participants from both cities felt that their sense of neighborhood is not as strong as in times past. Yet, participants support block clubs, neighborhood watch groups, and the role of churches in supporting people as they age. One Edina participant is organizing a neighborhood watch and believes that awareness of your neighbors' situation is essential. She said " Some of the neighborhoods are not friendly because people move in and out, so there needs to be kind of an awareness that someone is living alone. Someone might pass away and you wouldn't even know." Caregivers expressed concern that they could not count on their neighbors to help in a time of need. "It would be helpful if neighbors would inform us that they are available in an emergency. Even if they do not provide regular assistance, it is comforting to know that one could depend upon a neighbor if necessary." Friendships and neighborly support may also decrease when there is a mental decline in the person being cared for and less free time for the caregiver. One Richfield participant summed her experience "we hate to ask or rely on them." One Edina participant suggested a more formal system of offering help. "I'd like to see a barter system in neighborhoods (and the broader community). You volunteer for someone and then get a certificate worth something of value to you (like fixing a fence in your yard or something). The dollars don't change hands, but services do. We have a group of people in this community who are very independent. They will take the services but they don't necessarily want to give them." South Hennepin: Communities for All Ages M Participants living in senior buildings seem to feel closer to their neighbors. One woman shared that "in our building we all kind of look out for each other." But a woman in the same group responded "I think what is neglected is there are a lot of us out that that need that very same support system, but we don't have it at all." Contributions Participants also shared their thoughts on the contributions of older adults and caregivers to the community. A primary response was volunteerism, particularly in such needed places as hospitals, nursing homes, and driving others to appointments or social engagements. "The wonderful thing about being old is that older people make wonderful volunteers. There is no pressure and they love doing things for people. You just have to approach them in some way." In addition to volunteerism, they also attend meetings, mentor others, share experiences, pay taxes, look out for each other, and provide childcare. Some older adults "work part-time and they work hard not be a burden on the community." Residents also noted the importance of older adults as a stabilizing influence in communities. For example, older adults are "at home in the neighborhood when other children come home. They also do not move as much as younger families. They spend money and support local resources, services and business in the community. They help young families by being there for them." Caregivers also contribute, as one participant put it, " by giving compassion to others. Being part of a support group and able to listen to others, hear their stories, and share our own. You are able to help others and if you have a question, can learn something." Another caregiver said that "You become sort of a walking resource, so if you are in a conversation with someone you can share your experience and it gives somebody else food for thought." Another caregiver said that she contributes by caring for her husband at home and not relying on nursing care or outside help, while others point to the financial and health assistance, transportation, and companionship that they provide. South Hennepin: Communities for All Ages •; One Richfield resident described how she would like to contribute to community. "I know of elderly people that are living with their children. The children are taking care of their own children and parents (the sandwich generation). Maybe they would like to go out or have a weekend off or something. I would like to stay with that person, kind of a companionship. People just hunger for a friend to talk to." Future changes and predictions Residents of either city are unsure of exactly what the future will hold for themselves and their community, but they offered their thoughts about changes they expect to see or would like to see in future years. For example, they envision more outreach and targeting of services directly to seniors, including things such as larger print in advertising and newspapers. Others would like to see more research (such as focus groups) done now to anticipate future needs and preferences of seniors. Others worry about the suburbs increasing in size and seniors gravitating there causing a crunch on housing, transportation, traffic, and safety. Residents anticipate more independent living facilities (such as co -ops) and amenities in the future as well as more housing subsidies. They also want to see an expansion of volunteer roles, such as drivers, and reimbursement for unpaid work. Another resident suggested approaching large businesses to directly help seniors by subsidizing or providing chore services, and see the role of business increasing in the future. Issues such as medical insurance and prescription drugs are of great importance to many and they advocate for more leadership and advocacy on national issues. Some participants also reflected on the changes and realities they anticipate with baby boomers. One person commented, "I think one problem is we are all getting too old. People use to die before their kids were ready for retirement. Now, if you live to be 90 years old, your children might not be around. If you are looking at a retiree who is 70 or one who is 90, it's an all together different problem." Caregivers shared similar perspectives. A baby boomer participant said " Why not get the education at our level before we have the issues? How can we help ourselves or South Hennepin: Communities for All Ages 99 tell our families what to do if something happens to us? We should find this out so that they can become better caregivers, which what we are all striving to be." Another echoes the sentiment '"I will have everything (i.e. financial, funeral, insurance) taken care of for my children if at all possible. Things shouldn't have to be as hard as they are for me taking care of my mother." Key Items to Address As a summary of resident input, each participant was asked to identify the three most important issues for the community to address, in their opinion. Many of the ideas had already surfaced earlier, but this is an opportunity for participants to privately indicate their own priorities for the community. Two of the main issues that surfaced repeatedly in each community include transportation and housing. Their comments varied, as did the emphasis on different aspects of the issues, but these two themes were very prominent in all of the discussions. Fear of not being able to keep their own home, get home assistance, or find an affordable alternative is a large concern for many residents. And being able to get around town, whether it's to appointments or social engagements, also weighs heavily on their minds. Although housing and transportation both fall under the physical infrastructure umbrella in this report, it is clear that these concerns also affect their health, social connections, and ability to remain integral parts of their community. In Richfield, other themes that surfaced as most important to address include: • Tax breaks for older adults, particularly recent widows and widowers. • Support for caregivers through respite programs. • Health assistance and affordable home maintenance for those living alone, particularly in detached single - family homes. • Volunteer opportunities and programs with daytime hours. • Increased awareness of the availability of programs, services, and support. • Better access to safe sidewalks and crosswalks. South Hennepin: Communities for All Ages VIII] • Control of noise pollution, particularly in growing and congested areas where older adults may be concentrated. • Preparation for a move, including assistance with cleaning, sorting and distributing possessions, finances, and visiting potential homes. • Social activities for those with mental and physical disabilities. • Counseling through churches or affordable trained professionals. In Edina, focus group participants listed these themes as most important: • Stoplights, traffic control, streetlights, and other aspects of pedestrian safety. • Home services such as housekeeping and chores. • Training and increased wages for home healthcare & nursing home workers. • Awareness of services and opportunities through community listings. • Education and understanding about aging for all age groups. • Opportunities to share experiences and skills, and more multi -age events. • One number to call for assistance — information clearinghouse for seniors. • Increased role for faith institutions in social activities. • Accessible senior center with daytime programs and opportunities. • Geriatric specialty clinics. • Availability of counseling and support on weekends. The ideas shared by focus group participants show similarities in their need for services that can adapt with age, a wide range of housing options, reliable access to transportation and services, and companionship and social interaction. Each of the components of the Communities for All Ages project, focus groups, community dialogues, and literature review has provided important insights for aging communities and human services planning. The myriad of important themes that arise from each also begin to overlap and form a web of needs, services, opportunities, and preferences within the communities of Richfield and Edina. From this web, broad recommendations can be made for next steps in the community. South Hennepin: Communities for All Ages Recommendations 101 The following list of recommendations is intended to guide future action by city leadership. Parts of these recommendations may already be in place in various sectors of the community. Moreover, the recommendations are not all- inclusive or sequential, but they provide a mechanism for addressing the specific ideas listed in the key themes. Future planning documents can establish priorities, direction, and timelines for action in each city. City Policy and Planning • Create a volunteer, citizen -based commission to address local issues and provide leadership on state and national issues of concern to older adults. • Create a vision for aging in the local community. Conduct a visioning process and long -range plan to help the community develop a new identity and a strong role for older adults within the community. • Draft a local "plan of action" to follow -up on the goals and visions, including established methods of citizen input and timelines for progress. • Create reliable funding streams for housing, assisted living services, home services such as chores /housekeeping, and comprehensive health programs that include prevention, education, and safety. • Ensure that the needs of low- income seniors and those with multiple needs (such as disabled and low- income) are prioritized and planned for in the future. • Review access and funding for local resource centers and referral agencies to ensure provision of services to older adults and inclusion of older adults as part of "family" services. Encourage foundations to also provide financial support for senior - specific programs. South Hennepin: Communities for All Ages 102 Community Capacity Community Building • Promote neighborhood support networks through formal organizations such as Block Nurse programs or through local development of programs such as watch groups or companionship and barter systems for chores and maintenance. • Acknowledge older persons as a valuable resource in the community through °senior" columns in local newspapers, local radio shows, and trade shows for older business owners, and lectures for and by older adults. • Create a directory of older adults willing and able to offer their talents and expertise to the community as well as a listing of paid and unpaid opportunities for involvement in the community. • Implement units on gerontology and aging in school systems to encourage understanding and prepare young people for aging realities. Encourage inclusion of older adults in classrooms and intergenerational interaction in the schools beyond activities. • Increase opportunities for volunteerism and leadership by older adults, including outreach and marketing to raise awareness. Work to provide reimbursement or compensation, peer role models, flexible scheduling, and varied options. Community Service • Broaden the role of and support for the Senior and Community Centers. This could include enhanced services such as: intergenerational programs, programs for disabled and homebound seniors, opportunities for leadership and volunteerism within the centers and in the community, and training workshops for new skills, education, and leisure. South Hennepin: Communities for All Ages 103 • Enhance the role of businesses in providing services and support to the broader community. For example, encourage employers to exchange information and best practices on hiring, training, and retaining older adults. Promote flexible schedules for older adults, caregivers, and employees who wish to provide volunteer services in the community. Offer support groups and flextime for caregivers, and facilitate volunteerism by employees. • Develop and continue respite services for family caregivers through Adult Day Care, home respite for short-term needs, neighborhood support, and employer flexibility and support. • Acknowledge and promote the role of faith institutions in providing social support through caregiver groups, transportation, social activities, counseling, and volunteerism. • Educate baby boomers now about aging realities and planning ahead. Provide assistance for baby boomers on future planning for retirement, finances, housing, and health care and insurance and encourage discussion and planning. • Strengthen ties between medical and social service providers to increase awareness of existing programs, proper referrals, and sensitivity to signs of physical and mental decline or abuse. Future Research Transit • Examine the needs and existing options within the local area for private and public transit services (e.g. BeLine, City of Edina bus service, etc.). • Survey local churches and volunteer agencies providing informal transit services to identify gaps, and areas for potential expansion and collaboration (Bloomington Human Services Division conducted a survey of churches in 1998). South Hennepin: Communities for All Ages 104 • Solicit community input regarding preferences and experiences of local residents with various methods of transit (e.g. Metromobility, vans, taxicabs, etc.). • Develop or extend local transit systems (e.g. within the four cities of SW Hennepin) and create networks of volunteer and paid drivers. Housing • Collect data on existing supply of housing and projections for demand. Survey older adults and baby boomers on preferences and identify reasons for wanting to stay in the home. Check for generational differences in preferences. • Revisit zoning laws for land use, housing and services, including home - sharing options and multi -use facilities that could offer "one -stop shopping." • Create guidelines for housing development to ensure a wide range of options, accessibility, and affordability. Ensure builders /developers are meeting the needs and desires of community and are working within an established vision. • Offer "a la carte" services for assisted living (rather than just packages) to better meet a wide spectrum of needs and preferences. Recognize three generations of older adults with different needs for appropriate levels of care at various times. Social services • Evaluate existing services to identify strengths and future needs. Examine resources and programs that are currently meeting needs or have the capacity to meet them in the future. Identify any duplication of efforts or gaps in services before implementing new programs. • Survey baby boomers (middle -aged adults) on future planning and preferences such as housing, transportation, caregiving, social and health needs, volunteerism, leisure, and workforce opportunities. South Hennepin: Communities for All Ages Conclusion 105 This report has outlined many challenges and realities for older adults and caregivers in local communities. Yet, there are also many opportunities and visions that can be implemented now and in the future. In order to realize them, communities must also attend to some important social norms that affect individuals and communities. Recognize and Counteract Ageism The social norms around ageism are not always obvious, but attitudes are prevalent in individuals and institutions. For example, "if you see your own aging as a story of decline and fall, it is hard to imagine how you could stop from seeing other people in that same light" (Nelson and Nelson, 1998). The personal costs of ageism such as demoralization, loss of self- esteem and function, inactivity, and physical and mental decline affect older adults on a daily basis (Palmore, 1990). Moreover, the economic costs of ignoring the productive and creative abilities of older people (such as those who are pressured to retire because of age) are also a reality in communities nationwide (Palmore, 1990). And, social and cultural costs are incurred by ignoring the experience that older people bring to communities (Palmore, 1990). Older people may have within them the solution to societal issues such as adequate childcare, labor shortages, or juvenile delinquency. As author James Hillman has noted, " We are a practical nation and we don't realize the practical value of older people. They know a lot, they've acquired many skills." (Zeiger, 2000). Changing attitudes, practices, and institutions will take consistent and ongoing effort. Acknowledge and Promote Intergenerational Relationships Although older adults have some unique concerns, they are not vastly different from the rest of the community in their need for safety, shelter, belonging, privacy, companionship, and a sense of purpose and well being. Yet, they are often categorized as 'other" or set aside by younger generations. For example, it has been said that "generations do not pool resources and transfer their time and energy to one South Hennepin: Communities for All Ages 106 another as much as in the past. As a result, government and institutions must act as intermediaries for services, but they cannot invoke a sense of community mutual dependence alone" (Weill and Rother, 1998 -99). Likewise, different ages collaborating on policy and community planning will be more likely to meet a wider variety of needs and be able to take action on important issues in their communities. "Our research and that of many other scholars suggests that for baby boomers, there is indeed considerable intergenerational uncertainty as parents and children strive to negotiate relationships with one another" (Pillemer and Suitor, 1998). Thus, commitments to mutual issues can increase social cohesion if generations reinforce, support, collaborate, and appreciate one another, beginning at the local community level. Engage Residents and Look to the Future In order to provide the many facets of community identified nationally and locally, Edina and Richfield must create a vision for aging in their communities and develop a unique role for older adults in that process. In sum, future planning efforts must focus on the value and appreciation for older adults that communities strive to foster and find ways to meet the dynamic needs of the older population. South Hennepin: Communities for All Ages Sources 107 Adams, John S. and Barbara J. VanDrasek. Redefining the Metropolitan Region." CUBA Reporter, September, 1998. Adams, John S., Barbara J. VanDrasek, and Elvin K. Wyly with the assistance of Mui D. Le. Minnesotan's Housing: Shaping Community in the 1990s." Center for Urban and Regional Affairs, 1996. Administration on Aging. "Family Caregiver Fact Sheet." May, 1999. Administration on Aging /AgeNet. "Senior Centers." 1998. Administration on Aging. "Volunteer Opportunities and Older Americans." 1999. Alliance for Transportation Research, The Pennsylvania State University, and the Surface Transportation Policy Project. Choices for Our Future: Finding Transportation Alternatives for an Aging Population. A Final Report to the White House Conference on Aging. November, 1995. American Psychiatric Association. "Mental Health of the Elderly." June, 1992. Barton, Linda J. "A Shoulder to Lean On: Assisted Living in the U.S." American Demographics, July, 1997. Benson, Kari. MN Department of Human Services, Aging Initiatives, Project 2030. Future Workforce Issues: The Roles of Employers, Employees, and Communities. Speaker at Community Dialogue #7: Education and Workforce, April, 2000. Bradley, Dana Burr. "A Reason to Rise Each Morning: The Meaning of Volunteering in the Lives of Older Adults." Generations Magazine, Winter, 1999 -2000. Blanchette, Patricia Lanoie and Victor G. Valcour. "Health and Aging Among Baby Boomers." Generations Magazine, Spring, 1998. Brauer, David. "Wheel Estate: New Mortgages Reward the No -Care Family." Utne Reader, July- August, 1999. Breckon, Donald J., John R. Harvey, and R. Brick Lancaster. Community Health Education: Settings, Roles, and Skills for the 21st Century. Gaithersburg, MD: Aspen Publishers, 1998. Care Options Network. Senior-Care Guidebook 2000. South Hennepin: Communities for All Ages 108 Celley, Kathy. Retired Senior Volunteer Program (Senior Resources, Inc.). Speaker at Community Dialogue #6: Community Involvement, March, 2000. Centers for Disease Control (CDC). Physical Activity and Health: A Report of the Surgeon General, 1996. Citizens League. Baby Steps to 2030: A New Wrinkle on Aging Task Force Report. November, 1998. Citizens League. From Jobs for Workers to Workers for Jobs: Better Workforce Training for Minnesota. November, 1999. Citizens League. Seniors with Disabilities in 2030. September, 1999. City of Bloomington, Division of Public Health. Community Health Services Plan 2000 -2003 for Bloomington, Edina, Richfield. August, 1999. Children, Youth, and Families Consortium (CYFC), University of Minnesota Extension Service. "Religion Buffers Older Men Against Stress of Illness." 1993. Children, Youth, and Families Consortium (CYFC), University of Minnesota Extension Service. "Seniors' Respite Service: One Unique Solution." 1993. Clark, Bonnie. Senior Housing, Inc. Speaker at Community Dialogue #3: Housing, November, 1999. Cohen, Frances, David J. Bearison, and Charlotte Muller. "Interpersonal Understanding in the Elderly." Research on Aging, vol.9, no. 1, March 1987. Couch, Kenneth A., Ph.D. "Late Life Job Displacement." The Gerontologist, vol. 38, no.1, 1998. Crawley, Brenda. "Older Women: Policy Issues for the Twenty -First Century." Chapter 7 in Building on Women's Strengths, edited by Liane Davis. New York: Haworth Press, 1994. Cullen, Ginny and Marit Kaltved. Mount Olivet Day Center, Richfield. Speakers at Community Dialogue #5: Social Support, February, 2000. Cyphers, Gary C. "Out of the Shadows: Elder Abuse and Neglect." Policy and Practice of Public Human Services, September, 1999. Design Center for the American Urban Landscape. "Framing the Issues of First Ring Suburbs: Reframing the 1945 -1965 Suburb." May, 1999. Finn, LeRae. Volunteers Enlisted to Assisted People. Speaker at Community Dialogue #2: Community Design and Transportation, October, 1999. South Hennepin: Communities for All Ages 109 Fitch, V.L. and L.R. Slivinkse. "Maximizing Effects of Wellness Programs for the Elderly." Health and Social Work, Winter, 1988. Freshley, Hal B. MN Department of Human Services, Aging Initiative, Project 2030. Speaker at Community Dialogue #1: Demographic Trends, September, 1999. Goldzweig, Irwin A. Creating a Community Health Forum: Health Promotion for the Ethnic Minority Elderly. Meharry Consortium Geriatric Education Center, Meharry Medical College, 1996. Goyer, Amy. "Intergenerational Shared Site Programs." Generations Magazine, Winter, 1998 -99. Halpern, Sue. ""Grade-School Seniors: When retirees volunteer to help kids do better in school, test scores aren't the only things that improve." Mother Jones, March - April, 2000. Henkin, Nancy and Eric Kingson. "Advancing an Intergenerational Agenda for the Twenty -First Century." Generations Magazine, Winter, 1998 -99. Hennepin County Community Health Department and Minneapolis Department of Health and Family Support. Survey of Heath of Adults, the Population, and the Environment (SHAPE). 1998. Hopping, David and Brenda Krause Eheart. "Housing and Support for Foster Families: Hope for the Children." Generations Magazine, Winter, 1998 -99. Katz, Bruce and Jennifer Bradley. "Divided We Sprawl." The Atlantic Monthly, December, 1999. Kaye, Lenard W. "Housing Services." Chapter 10 in Services to the Aging and Aged, edited by Paul K.H. Kim. New York: Garland Publishing, Inc., 1994. Kramarow, E., H. Lentzner, R. Rooks, J. Weeks, and S. Saydah. Health and Aging Chartbook. Health, United States, 1999. National Center for Health Statistics, 1999. Kuehne, Valerie Shahariw. "Building Intergenerational Communities through Research and Evaluation." Generations Magazine, Winter, 1998 -99. Leder, Drew. "Aging into the Spirit: From Traditional Wisdom to Innovative Programs and Communities." Generations Magazine, Winter, 1999 -2000. Longino, Charles F., Jr. "Geographic Mobility And the Baby Boom." Generations Magazine, Spring, 1998. Ludwiczak, Melinda. Bloomington Human Services Division (Creekside Community Center). Speaker at Community Dialogue #6: Community Involvement, March, 2000. South Hennepin: Communities for All Ages 110 Luna, Adam and Hans Riemer. "The 2030 Center: An Intergenerational Agenda." Generations Magazine, Winter, 1998 -99. Long, Larry W., Daniel A. DeJoy, and Manoocher N. Javidi. "Cultural Views and Stereotypes of Aging in American Organizations." Chapter 7 in Cross - Cultural Communication and Aging in the United States. New Jersey: Lawrence Erlbaum Associations, 1997. Lundblad, Phil. Normandale Community College Continuing Education. Speaker at Community Dialogue #7: Education and Workforce, April, 2000. Minnesota Department of Health. Healthy Minnesotans: Public Health Improvement Goals 2004. September, 1998. Minnesota Senior Federation, Metropolitan Region. 1999 Health Care Choices for Minnesota Seniors. MN Planning, State Demographic Center. "Faces of the Future: Minnesota Population Projects 1995 - 2025." May 1998. MN Planning. "PopBites: Life Expectancy Gain Levels Off." MN Planning, vol.97 -11, April, 1997. Mitchell, Malcolm. Living at Home /Block Nurse Program and Elderberry Institute. Speaker at community Dialogue #4: Health, January, 2000. Moen, Phyllis. "Recasting Careers: Changing Reference Groups, Risks, and Realities." Generations Magazine, Spring 1998. Monk, Abraham. "Retirement Planning Services." Chapter 9 in Services to the Aging and Aged, edited by Paul K.H. Kim. New York: Garland Publishing, 1994. Morgan, David L. "Facts and Figures About the Baby Boom." Generations Magazine, Spring, 1998. Morrish, William. Design Center for the American Urban Landscape, University of Minnesota. Speaker at Community Dialogue #2: Community Design and Transportation, October, 1999. Nelson, Kris S. "Bridging Two Worlds: Neighborhood Planning for Community Revitalization." CUBA Reporter, Volume XXVIII, Number 2, April, 1998. Nelson, Hilde Lindemann and James Lindemann Nelson. "Care at Home: Virtue in Multigenerational Households." Generations Magazine, Fall, 1998. New York Times. "Numbers Show Families Growing Closer as they Pull Apart." March 8, 2000 South Hennepin: Communities for All Ages 111 Palmore, Erdman B. Ageism Negative and Positive. New York: Springer Publishing Company, 1990. Parker, Valerie, Sherry Edmonds, and Virginia Robinson. A Change for the Better: How to Make Communities More Responsive to Older Residents.' American Association of Retired Persons (AARP), 1991. Pillemer, Karl and J. Jill Suitor. "Baby Boom Families: Relations with Aging Parents." Generations Magazine, Spring, 1998. Pratt, Lara. Hennepin County Community Health Department. Speaker at Community Dialogue #4: Health, January, 2000. Pribyl John and Mary Flynn. Lutheran Social Service. Speakers at Community Dialogue #5: Social Support, February, 2000. Rapson, Rip and William Morrish. "First -Ring Suburbs: The Next Generation of Community Policy and Design." Design Center for American Urban Landscape, Community Connections Project, 1997. Raymond, Anita. Senior Resources, Inc. Speaker at Community Dialogue #5: Social Support, February, 2000. Riddick, Carol Cutler. "Older Women's Leisure Activity and Quality of Life." Chapter7 in Activity and Aging: Staying Involved in Later.Life, edited by John R. Kelly. Newbury Park: Sage Publications, 1993. Robinson, Ellen, Ph.D., RN, Sally H. Rankin, Ph.D., RN, Paul Arnstein, Ph.D., RN, Diane Carroll, Ph.D., RN, and Kate Traynor, MS, RN. "Meeting the Needs of Unpartnered Elders: A Peer Training Program. Progress in Cardiovascular Nursing, Fall, 1998. SAIF Corporation. "The Graying of the Baby- Boomers: Facing Up to An Aging Workforce." May, 1995. Seaver, Darcy, Bill Morrish, and Rip Rapson. "Old Suburbs in New Times: Repositioning Post -WWII Suburbia." The Commissioner, Summer, 1998. Senior Housing, Inc. Senior Housing Directory: Comprehensive Housing Information for Older Adults 2000 -2001. August, 2000. Siebert, Darcy Clay, Elizabeth J. Mutran, and Donald C. Reitzes. "Friendship and Social Support: The Importance of Role Identity to Aging Adults." Social Work, volume 44, number 6, November, 1999. South Hennepin Regional Planning Agency. Demographic, Economic and Social Trends Affecting People of Edina, December, 1993 South Hennepin: Communities for All Ages 112 South Hennepin Regional Planning Agency. Demographic, Economic and Social Trends Affecting People of Richfield, December, 1993. SPRY Foundation. Internet Train - the - Trainer Program for Older Adults. Final Report, November 1998. Steinhauser, Sheldon. "Age Bias: Is Your Corporate Culture in Need of an Overhaul ?" HR Magazine, July 1998. Weber, Mike. Volunteers of America, MN Chapter. Speaker at Community Dialogue #3: Housing, November, 1999. Weill, Jim and John Rother. "Efforts of Advocacy Organizations to Strengthen the Social Compact." Generations Magazine, 1998 -99. Wilder Research Center. "Building Toward the Senior Boom." August 1999. Whisnant, Scott. "The Parish Nurse: Tending to the Spiritual Side of Health." Holistic Nurse Practitioner, 1999. Williamson, John B. "Political Activism and the Aging of the Baby Boom." Generations Magazine, Spring, 1998. Wofford, Harris. "Promoting Intergenerational Strategies: The Role of the Corporation for National Service." Generations Magazine, Winter, 1998 -99. Young, Frank W. and Nina Glasgow. "Voluntary Social Participation and Health." Research on Aging, vol. 20, no. 3, May 1998. Zeiger, Genie. "Old Soul: How Aging Reveals Character." The Sun, August, 2000. South Hennepin: Communities for All Ages Websites of Interest American Association of Retired Persons American Association on Aging Center for Urban and Regional Affairs Citizen's League 113 www.aarp.org www.aaoa.com www.umn.edu /cura/ www.citizensleague .net /projects /2030 Design Center for the American httl2: / /gumby.arch.umn.edu /design center Urban Landscape, College of Architecture University of Minnesota Experience Corps Hennepin County Community Health Department Hennepin South Services Collaborative League of Women Voters -Edina Living at Home /Block Nurse Program Metropolitan Area Agency on Aging Metropolitan Council Minnesota Department of Human Services Aging Initiative Minnesota Health and Housing Alliance Minnesota Senior Federation National Elder Abuse Incidence Study Senior Citizen Resource Center Senior Housing, Inc. United States Census Bureau United States Administration on Aging www.experiencecorps.org www.co.hennepin.mn.us /commhlth/ www.shfsc.org www.sisyphuscafe.com /host /lwve/ www.elderberry.org www.minnesota- aaa.org www.metrocouncil.or4 www.dhs.state.mn.us /Agingint/ www.mhha.com/ www.mnseniors.ora www.aoa.gov /abuse /report/default.htm www.ageofreason.com www.seniorhousingdirectory.com www.uscensus.gov www.aoa.dhhs.gov /aoa Wilder Research Center www. wilder .org /wrc /reports /sailrepl.html r.'A ti 9:4 03 FAI Focus Group Interview Questions Format : Total time 120 minutes 5 minutes: refreshments and conversation 10 minutes: Introduction and background 100 minutes: group questions and discussion 5 minutes: wrap -up Opening Question (5 minutes) 1. What is your favorite place in your community and why do you like to go there? Introductory Questions (15 minutes) 2. What do you value or appreciate most in your community? 3. What would you change about your community if you could? Transition Question (10 minutes) 4. Which aspects of community do you think are most critical for people as they age? Key Questions (60 minutes) Next, we are going to discuss these three key elements of your community. Based upon your experiences as an older adult or as someone who cares for an older adult, what do you think is working well and what needs improvement in the following three areas? 5. Physical aspects of your community • Housing • Transit • Public spaces such as parks, pedestrian areas and sidewalks • Locations and access to stores, libraries, etc. 6. Health and Support Services in your community • Transportation services for seniors • Home healthcare • Community services (congregate dining, clinics, etc.) • Chore services (yard work, repair) • Counseling and support- someone to talk to when need help 7. Community Involvement • Social and recreational opportunities • Employment (retraining, part-time, transitional) • Continuing or community education • Volunteerism • Leadership and advocacy • Religious institutions 8. Based upon what you have identified as needing improvement, we are now going to rank these items by importance. Using the piece of paper in front of you, write what you feel are the top three items (most important to improve) from the list you've generated on the flipchart. These will be used to summarize the most important items identified here today. 9. What can you and others around you do to help make your community better for older persons and caregivers? How do you feel residents should support each other as neighbors, peers, and through other informal networks of support? 10. What do you feel are the most significant contributions that older persons /caregivers make to your community? Are there ways that you would like to contribute but are not being asked or invited? 11. How do you think needs, preferences, and perceptions about aging in your community might change in the future? And how might the community adapt to those changes? Ending Questions (10 minutes) 12. Based upon your comments, I'd like to provide you with a summary of our discussion today. Is this adequate? Have we missed anything important related to senior issues? 13. Is there anything else you would like to add? This brings us to the end of our discussion and our time together. Thank you for your time and your thoughtful comments today. If you think of additional items or have questions of any kind, please contact me at: (my phone number). Hennepin South Services Collaborative 5701 Normandale Road, Room 302 Edina, MN 55424 • • •�i Executive Summary Communities for all Ages; Planning for and responding to the needs and opportunities of an aging population : : . •x ha��ti ` e � h' h s a• 7 i J `` .rte �' �} `'. •. Prepared for the cities of Richfield and Edina by the: Hennepin South Services Collaborative October 2000 "To grow old well takes the courage to let go of useless negative ideas about aging, and to cultivate instead curiosity about this process, finding its value. We must keep • our eyes open to both the fading light and the blaze of beauty at sunset. " - -James Hillman, author of The Force of Life and the Lasting Life This report was researched and written by Debra Ehret for the Hennepin South Services Collaborative. For additional copies of this Executive Summary or for copies of the full report, please fill out and submit the enclosed. order form or contact HSSC at 952 - 922 -5999. The report is also available on our website at www.shfsc.org Please contact HSSC for permission to duplicate this report. Sources Citizens League. Baby Steps to 2030: A New Wrinkle on Aging Task Force Report. November, 1998. www.citizensleague.net Crawley, Brenda. `Older Women: Policy Issues for the Twenty -First Century." Chapter 7 in Building on Women's Strengths, edited by Liane Davis. New York: Haworth Press, 1994. MN Department of Human Services, Aging Initiative, Project 2030. www.dhs.state.mn.us /Agingint Henkin, Nancy and Eric Kingson. "Advancing an Intergenerational Agenda for the Longino, Charles F., Jr. "Geographic Mobility And the Baby Boom." Generations Magazine, Spring, 1998. MN Planning, State Demographic Center. "Faces of the Future: Minnesota Population Projects 1995 - 2025." May 1998. MN Planning. "PopBites: Life Expectancy Gain Levels Off." MN Planning, April, 1997. • • Morgan, David L. "Facts and Figures About the Baby Boom." Generations Magazine, Spring, 1998. Nelson, Kris S. "Bridging Two Worlds: Neighborhood Planning for Community Revitalization." CUBA Reporter, Volume XXVIII, Number 2, April, 1998. New York Times. `Numbers Show Families Growing Closer as they Pull Apart." March 8, 2000 Palmore, Erdman B. Ageism Negative and Positive. New York: Springer Publishing Company, 1990. Pillemer, Karl and J. Jill Suitor. "Baby Boom Families: Relations with Aging Parents." Generations Magazine, Spring, 1998. South Hennepin Regional Planning Agency. Demographic, Economic and Social Trends Affecting People of Edina, December, 1993 South Hennepin Regional Planning Agency. Demographic, Economic and Social Trends Affecting People of Richfield, December, 1993. Wilder Research Center. "Building Toward the Senior Boom." August 1999. Conclusion • • Introduction and Background The so- called "baby boom" in the United States began in 1946. Large numbers of In order to address the future challenges and realize the opportunities identified in , babies were born just following WWII and the trend continued until about 1964. this report, communities must attend to important social norms around aging. There -are -now 76- million- people- who - make -up- this- generation, —the largest generation Recognize and Counteract Ageism in history (Morgan, 1998). The sheer size of this group, along with increased The longevity, means the largest number of people to date will enter late life stages over social norms around ageism are not always obvious, but attitudes are prevalent. . the next 30 years. These trends will likely change concepts of aging and realities of "If you see your own aging as a story of decline and fall, it is hard to imagine how life in old age over the next several decades. you could stop from seeing other people in that same light" (Nelson, 1998). The personal costs of ageism such as demoralization, loss of self- esteem and function, in and physical and mental decline affect older adults daily (Palmore, 1990). The aging trend is significant within the State of Minnesota. Minnesota's population is projected to be about 5.3 million in 2025, compared to 4.6 million in 1995, and Moreover, the economic costs of ignoring the productive and creative abilities of older more than half of the population will be over age 40 (MN Planning, 1998). people are also a reality in communities nationwide (Palmore, 1990). And, social and Minnesota currently has 1.5 million baby boomers moving into the "older adult" age cultural costs are incurred by ignoring the experience that older people bring to • bracket (usually considered over age 65) (MN Department of Human Services 1998). • communities (Palmore, 1990). Older people may have within them the solution to By 2030, 1.2 million persons, or one out of every four Minnesotans, will be over age societal issues such as adequate childcare, labor shortages, or juvenile delinquency. 65, compared to one out of eight today (MN Department of Human Services, 1998). Changing attitudes and practices takes consistent and ongoing effort. In 1995, the median age of Minnesotans was 33.8, up from 32.5 in 1990 (MN Acknowledge and Promote Intergenerationa/ Relationships Planning, 1998). By 2025, the median age will be 41.3 (MN Planning, 1998). And Although older adults have some unique concerns, they are not vastly different from by 2025, people over age 65 will outnumber youth for. the first time in Minnesota's the rest of the community in their need for safety, shelter, belonging, privacy, history (MN Planning, 1998). The number of Minnesotans age 85 and older is companionship, and a sense of purpose and well- being. Different ages collaborating expected to increase from 75,700 in 1995 to 132,700 in 2025, an increase of 75 on policy and community planning will be more likely to meet a wider variety of needs percent (MN Planning, 1998). and to take action on important issues in their communities. Mutual commitment enhances cohesion as generations reinforce and support each other. During 1997 and 1998, the Minnesota Department of Human Services, in partnership with the Minnesota Board on Aging facilitated Project 2030, a study of these major Engage Residents and Look to the Future demographic changes and their implications for Minnesota. They also worked closely In order to provide the many facets of community identified nationally and locally, with 26 major agencies in state government and the Twin Cities -based Citizens Edina and Richfield must create a vision for aging in their communities and develop a • League, which developed their own policy report in 1998 titled A New Wrinkle on • Aging. Through community forums, unique role for older adults in that process. Future planning must focus on the value surveys, roundtables, and research, these and appreciation for older adults that communities strive to foster. groups have worked to uncover trends and identify future themes. Demographic realities that these two reports predict include: • In 2030, we will see a sharp rise in the dependency ratio. This ratio is the number of dependents [elderly and children] compared to those of working age. • By 2050, older women over age 85 will outnumber older men by 2 to 1. • The number of older persons living alone in Minnesota will double by 2030. • Income disparities and cultural and ethnic diversity will continue to increase for the next several decades. Based upon these demographic indicators, the vision that Project 2030 and its partners have identified includes the following: • Minnesota communities in 2030 will be truly livable for all age groups, intergenerational and lifecycle in nature, offering choices that meet the needs of their residents including older - people. • Communities will support older people living independently longer. • Communities will offer a broad range of opportunities to their residents to build social "connections." • The work of these statewide groups and- the visions and findings from Project 2030 and A New Wrinkle on Aging serve as the basis of the local study and are reflected in this report. 0 • Develop or extend local transit systems (e.g. within the four cities of SW Hennepin) and create networks of volunteer and paid drivers Housing • Collect data on existing supply of housing and projections for demand. Survey older adults and baby boomers on preferences and identify reasons for wanting to stay in the home. Check for generational differences in preferences. • Revisit zoning laws for land use, housing and services, including home - sharing options and multi -use. facilities that could offer "one -stop shopping." • Create guidelines for housing development to ensure a wide range of options, . accessibility, and affordability. Ensure builders /developers are meeting the needs and desires of community and are working within an established vision. • Offer "a la carte" services for assisted living (rather than just packages) to better meet a wide spectrum of needs and preferences. Recognize three generations of older adults with different needs for appropriate levels of care at various times. Social services • Evaluate existing services to identify strengths and future needs. Examine resources and programs that are currently meeting needs or have the capacity to meet them in the future. Identify any duplication of efforts or gaps in services before implementing new programs. • Survey baby boomers (middle -aged adults) on future planning and preferences such as housing, transportation, caregiving, social and health needs, volunteerism, leisure, and workforce opportunities. best practices on hiring, training, and retaining older adults. Promote flexible schedules for older adults, caregivers, and employees who wish to provide volunteer services in the community. Offer support groups and flextime for caregivers, and facilitate volunteerism by employees. • Develop and continue respite services for family caregivers through Adult Day Care, home respite for short-term needs, neighborhood support, and employer flexibility and support. ® Acknowledge and promote the role of faith institutions in providing social support through caregiver groups, transportation, social activities, counseling, and volunteerism. Educate baby boomers now about aging realities and planning ahead. Provide assistance for baby boomers on future planning for retirement, finances, housing, I* I* Purpose of the Report In 1998, key city leaders, staff, and volunteer citizens in Richfield and Edina indicated a need for a comprehensive review of current issues for older adults. They emphasized a desire to plan effectively for the future needs of baby boomers. The Hennepin South Services Collaborative, as their research and planning agency, was asked to conduct this study, now known as Communities for All Ages. A nationwide literature and best practices review was conducted throughout 1999, community dialogues were held in each city during the fall of 1999 and winter of 2000 and focus groups with residents were conducted in the spring of 2000. Each of these helped define the themes and recommendations found in this report. The report is an attempt to: • Highlight the demographic and other changes taking place in Edina and Richfield. • Understand the corresponding needs and preferences that accompany these and health care and insurance and encourage discussion and planning. changes. • Present successful ideas and innovations nationwide. C Strengthen ties between medical and social service providers to increase • Seek out and share the opinions and preferences of local residents. awareness of existing programs, proper referrals, and sensitivity to signs of • Recommend broad strategies for visioning and planning. physical and mental decline or abuse. The Communities for All Ages study and this subsequent report are broken into three Future Research main areas: physical infrastructure, social infrastructure, and community inclusion. These themes overlap greatly and the distinctions between sections cannot always be Transit made clearly, but it may be helpful to categorize them for planning purposes. • Examine the needs and existing options within the local area for private and public transit services (e.g. BeLine, City of Edina bus service, etc.). Overall recommendations offer suggestions for implementing the key themes by addressing institutional and structural factors. Please see the full report for a • Survey local churches and volunteer agencies providing informal transit services detailed methods section, literature and best practice review in each area, and to identify gaps, and areas for potential expansion and collaboration (Bloomington results from community dialogues and focus groups conducted in Richfield and Edina. Human Services Division conducted a survey of churches in 1998). • Solicit community input regarding preferences and experiences of local residents • with various methods of transit (e.g. Metromobility, vans, taxicabs, etc.). Demographic Trends: South Hennepin County in Context State demographers project large changes in age demographics in Minnesota by the year 2030, but communities such as Richfield and Edina will already be experiencing significant shifts by 2010. The past four decades have already shown a consistent increase in the elderly population of both Richfield and Edina. In Edina, the percentage of seniors over age 65 increased from 6% in 1960 to 20% in 1990 and in Richfield the increase went from 3% to 17% (South Hennepin Regional Planning Agency, 1993). In 1990, the number of seniors in Richfield and Edina was roughly equivalent to the number of youth ages 0 -17, an age group whose numbers declined steadily over the same time period (South Hennepin Regional Planning Agency, 1993). In 1997, Hennepin County was home to 48% of the total older population (defined as 55 and older). The second closest county was Ramsey with only 23% in-comparison (Wilder Research Center, 1999). The results of the 2000 census will demonstrate more clearly the direction and degree of demographic changes in the region. The overall number of seniors is not the only factor that determines the priorities for a community whose population is aging, however. The distribution of seniors in various age ranges also influences the planning needs. For example, if the older adult population is concentrated in the over age 75 range, the community needs may be more immediate and the number of seniors may eventually level off and be consistent with other age groups. In Hennepin County, however, the largest group of "seniors" falls in the 55 -64 category, making the aging trend more long -term and the planning needs future - oriented as well as current (Wilder Research Center, 1999). Racial and Ethnic Diversity Racial and ethnic diversity within the senior population of Hennepin County is currently less varied than in any other previous generation. As shown in Table 3 below, there were 199,624 seniors (age 55 and older) living in Hennepin County in 1997 (Wilder Research Center, 1999) and the vast majority was Caucasian. • Community Capacity Community Building • Promote neighborhood support networks through formal organizations such'as Block Nurse programs or through local development of programs such as watch groups or companionship and barter systems for chores and maintenance. L" • Acknowledge older persons as a valuable resource in the community through 'senior" columns in local newspapers, local radio shows, and trade shows for older business owners, and lectures for and by older adults. • Create a directory of older adults willing and able to offer their talents and expertise to the community as well as a listing of paid and unpaid opportunities for involvement in the community. • Implement units on gerontology and aging in school systems to encourage understanding and prepare young people for aging realities. Encourage inclusion of older adults in classrooms and intergenerational interaction in the schools beyond activities. • Increase opportunities for volunteerism and leadership by older adults, including outreach and marketing to raise awareness. Work to provide reimbursement or compensation, peer role models, flexible scheduling, and varied options. Community Service • Broaden the role of and support for the Senior and Community Centers. This could include enhanced services such as: intergenerational programs, programs for disabled and homebound seniors, opportunities for leadership and volunteerism within the centers and in the community, and training workshops for new skills, education, and leisure. • Enhance the role of businesses in providing services and support to the .broader community. For example, encourage employers to exchange information and Recommendations The following list of recommendations is intended to guide future action by city leadership. Parts of these recommendations may already be in place in various sectors of the community. Moreover, the recommendations are not all- inclusive or sequential, but they provide a mechanism for addressing the specific ideas listed in the key themes. Future planning documents can establish priorities, direction, and timelines for action in each city. City Policy and Planning • Create a volunteer, citizen -based commission to address local issues and provide leadership on state and national issues of concern to older adults (sometimes called "silver legislatures "). • Create a vision for aging in the local community. Conduct a visioning process and long -range plan to help the community develop a new.identity and a strong role for older adults within the community. • Draft a local "plan of action" to follow -up on the goals and visions, including established methods of citizen input and timelines for progress. • Develop reliable funding streams for housing, assisted living services, home services such as chores /housekeeping, and comprehensive health programs that include prevention, education, and safety. • Ensure that the needs of low- income seniors and those with multiple needs (such as disabled and low- income) are prioritized and planned for in the future. • Review access and funding for local resource centers and referral agencies to ensure provision of services to older adults and inclusion of older adults as part of "family" services. Encourage foundations to support for senior - specific programs. 0 0 0- is r� • However, these demographics are predicted to change by the year 2025 for the State of Minnesota as a whole. While the Caucasian population is only expected to increase 8 %, African Americans will increase +113 %, American Indian +51 %, Asian American +104% and Hispanic +248% (Minnesota Planning, 1994). Life Expectancy and Gender Differences In general, women live longer than men do and Minnesotans tend to live longer than the average American (Wilder Research Center, 1999). Life expectancy for Minnesotans in 1995 was approximately 80.8 years for females, down from 81.0 years, and 75.1 for males, up from 74.6 (MN Planning, 1997). Yet, because of the continued gap in life expectancy between men and women and the tendency for men to marry women younger than them, it is common to find more women living alone than men at an older age. In 1998, approximately 72% of men age 65 and older were married and living with their spouse, compared to only 41% of women the same age (Wilder Research Center, 1999). Disability Disabilities are usually classified into two groups. The first is activities of daily living, such as basic self -care (bathing, grooming, etc.) (Wilder Research Center, 1999). The second is instrumental activities of daily living such as cooking, housework, and shopping (Wilder Research Center, 1999). Wilder Research Center estimates that approximately 49,000 Twin Cities area seniors over age 65 have difficulty with one or both types of daily activities (1999). Disability also rises sharply with age; it is more than twice as common among those seniors or age 85 as it is among seniors ages 65 to 74 (Wilder Research Center, 1999). As a result, overall life expectancy increases will mean more visibility of seniors with disabilities. The effect of these changes is that communities will need cost - effective and locally based alternatives for providing housing, quality care, and social services for various levels and types of disabilities among older adults. In addition, the social, recreational, and workforce needs of seniors with disabilities is essential to maintaining community connection and preventing isolation. Economic Status Women, in particular, suffer economic hardships in old age, often because their incomes continue to lag behind men.. For example, older women's median income is 57% of older men's median income nationwide, $6,700 and $11,800 respectively (Crawley, 1994). Moreover, the average Social Security benefit for women is 76% of that for older men (Crawley, 1994). Racial and ethnic factors demonstrate even greater disparities in income, particularly for women. Family and Social Relationships Family and social relationships usually become increasingly important as adults age. Increasingly, older adults will have a spouse or a parent living with them that requires their care at a much older age. Grandparents raising grandchildren is also increasingly common and changes family dynamics, lifestyles, and roles for older adults. For many older persons, health concerns, limits on mobility, and feelings of loneliness or isolation encourage older persons to move nearer to their children and grandchildren and may cause frequent transitions in later life. There are interesting dichotomies present in family relationships. In 1960, 13 percent of households consisted of a person living alone, but by 1998, the figure had almost doubled, to 26 percent (New York Times, 2000). Living alone is most common among older women, because women are more likely to be widowed and less likely to remarry, leaving them to live alone for more years. Social Security and the accumulation of wealth also allow people to live alone longer in older adulthood. The last several decades have shown a decrease in the number of elderly.living with their adult offspring. Family breakdown, geographic mobility, and attitudes toward the elderly as burdensome also contribute to the phenomenon (Pillemer and Suitor, 1998). Yet, even as families are farther apart geographically, there is evidence that family ties remain strong. For example, in 1996, it was estimated that 76 percent of the elderly population age 60 and older had children living within 30 minutes from them (New York Times, 2000). Contact has been shown to remain steady over the decades between adult children and parents. Since the early 1990's, the Health and • caregivers, which what we are all striving to be." Another said "I will have things (i.e. financial, funeral, insurance) taken care of for my children if at all possible. Things shouldn't have to be as hard as they are for me taking care of my mother." Key Items to Address As a summary of resident input, each participant was asked to identify the most important issues for the community to address, in their opinion. Residents of both communities indicated transportation and affordable and varied housing as priority issues, along with services that are adaptable with age. Other themes included: Richfield • Tax breaks for older adults, particularly recent widows and widowers. • Support for caregivers through respite programs. • Health assistance and affordable home maintenance for those living alone. • Volunteer opportunities and programs with daytime hours. • Increased awareness of the availability of programs, services, and support. • Better access to safe sidewalks and crosswalks. Preparation for a move, including assistance with cleaning, sorting and distributing possessions, finances, and visiting potential homes. • Social' activities for those with mental and physical disabilities. • Counseling that is affordable and available on weekends. Edina • Stoplights, traffic control, streetlights, and other aspects of pedestrian safety. • Home services such as housekeeping and chores. • Training and increased wages for home healthcare & nursing home workers. • Awareness of services and opportunities through community listings. • Education and understanding about aging for all age groups. Opportunities to share experiences and skills, and more multi -age events. • One number to call for assistance — information clearinghouse for seniors. • Increased role for faith institutions in social activities. • Accessible senior center with daytime programs and opportunities. • Geriatric specialty clinics. Local Perspectives: Focus Group Responses More than 50 residents participated in focus groups and offered insightful comments on aging in their community, many of which are incorporated into the key themes. This section highlights some of the specific items and comments that they shared. Most Important for People as they Age Some of the needs identified are similar to other age groups, but are more pronounced in old age, and others are unique to the needs of older adults. Examples include being able to stay in your own home with affordable maintenance, having places to exercise and socialize, education about aging, services to help people plan ahead, being able to share experiences with the community, and getting "from here to there" on a daily basis. Future changes and predictions • Residents in each city also offered their visions of the future. Examples include outreach and targeting of services directly to seniors and increased research (such as focus groups) done now to anticipate future needs and preferences of seniors. Some desire an expansion of volunteer roles and reimbursement for unpaid work as well as increased role for large businesses to directly help seniors by subsidizing or providing chore services. Others worry about the suburbs increasing in size and seniors gravitating there causing a crunch on housing, transportation, traffic, and safety. Some participants also reflected on the changes and realities they anticipate with baby boomers. "I think one problem is we are all getting too old. People use to die before their kids were ready for retirement. Now, if you live to be 90 year sold, your children might not be around. If you are looking at a retiree who is 70 or one who is 90, it's an all together different problem." A baby boomer participant said " Why not get the education at our level before we have the issues? How can we help ourselves or tell our families what to do if something happens to us? We should find this out so that they can become better • Retirement Study at the University of Michigan has traced adults age 50 and older, revealing that parents and children are remaining connected as they age. Geographic Mobility Demographic literature indicates trends in geographic mobility common throughout the lifecycle. For example, mobility is concentrated in young adulthood, plateaus during middle age, and then rises again during early retirement years and late in life (Longino, 1998). Current seniors fit this profile and baby- boomers are also expected to generally follow this trend, but with some important changes. For example, although the key mobility stages may stay roughly the same, the sheer number of baby boomers moving through life stages at the same time means the number of older adults moving will also increase markedly. Retirement migration, in particular, will be sensitive to the fluctuations in the number of "entry level" retirees at one time. "Amenity migration" is a term used to describe Iearly retirees who travel to pleasant climates and recreational areas. This trend is expected to surge with the senior -boom, particularly for those couples that had dual careers and therefore may have greater retirement resources. Some of these seniors will "migrate" only part of the year and others move permanently. In Minnesota, this will likely mean retirees traveling throughout the seasons. • In contrast to this trend, however, the assisted living market will also mean more seniors staying in one place and receiving a variety of services as they age. Frail seniors tend to move closer to relatives, particularly children, and low- income seniors will have less retirement resources to draw upon and thus be less geographically mobile. And, as mentioned under family relationships, many older adults move back to their former communities when they lose a spouse or experience problems for which they seek support. These two contrasting trends in geogrpaphic mobility will be visible simultaneously with the coming "senior- boom." Physical Infrastructure: Key Themes , • Continue computer, Internet, and email classes and ensure easy access. • Create a center or institute for learning in retirement. • Support programs that teach the community about aging (e.g. youth, law Accessibility enforcement, etc.). • Ensure single -level housing options and accessible buildings with wide doorways, Encourage libraries, schools, or colleges to develop senior learning centers. halls, baths, and lowered cupboards /counters. Engage colleges and universities in preparing older adults for new roles, • Assist homeowners with retrofitting existing rambler -style homes when necessary retirement changes, and re- training needs. and appropriate. • Ensure that parks, shopping areas, and other public spaces have adequate Workforce handicapped parking, streetlights, long crosswalks, smooth surfaces, lowered • Simplify job applications and summarize work experience portfolios. curbs, and safe paths for .walking or wheelchairs. • Offer older workers or retirees opportunity to mentor younger workers. • Create senior and community centers that: • Train and provide internships for those in transition. ■ are physically accessible. • Plan for retirement (beyond just financial) in the workplace and offer counseling. ■ offer programs for those who are less physically mobile. • Schedule retreats for those approaching retirement to contemplate and prepare ■ offer transportation to activities. for their new roles. • Provide complementary services in one place (one stop shopping). • • Train older adults in entrepreneurship and leadership. • Develop a resource directory listing parks, restaurants, shops, and other public • Examine organizational cultures and educate employees about stereotypes and spaces that are "disabled friendly" to help caregivers and older adults navigate myths surrounding older adulthood and productivity /ability in the. workplace. them. - • Offer flexible work options, such as part-time, job sharing, semi - retirement, consulting, or work from home opportunities. Housing • Include older adults on diversity and leadership committees. • Involve older adults in planning and decision - making citywide. • Review existing policies and procedures in a variety of workplace settings. • Determine the right level of service at the right time to avoid excessive moving Offer portable benefits that transfer between institutions without losing coverage. and disruptions for older adults. • Explore bart er /compensation systems for work after retirement, such as office • Offer increased services to allow aging in place, such as home maintenance or work done in exchange for physical labor help around the home. buildings with amenities. • Build a range of affordable options that includes: mixed - generation apartments, condominiums, town homes, senior high- rises, assisted living, and skilled nursing facilities. • Reduce zoning barriers to home sharing or co- housing among generations, and encourage and support these options among residents. • e • Create community space within senior buildings to reduce isolation and enhance community interaction. Community Inclusion: Key Themes • Provide community assistance with planning for a, future move, including: ■ Guidance on housing options and tours ■ Financial planning Social, Spiritual, and Leisure ■ Identifying necessary services and potential future needs • Provide opportunities for those who are less- physically mobile or homebound (e.g. ■ Reverse mortgages for single - family homes use of golf carts to tour parks). ■ Maintaining /cleaning current home in preparation for move • Facilitate volunteer drivers to take people out for social activity. Develop a local housing advocate program for those who need personal assistance • Offer companionship in the home or over phone or computer if necessary. or are concerned about the quality of care they receive. • Faith institutions can provide recreational activity (e.g-. on Sunday afternoons) and also help older members get involved in leadership and take active roles. Transportation Ensure a convenient and accessible Senior Center in each community. • Develop local transit within one community and with nearby communities. • Create places for spiritual reflection and conversation among older peers. • Hire a coordinator to oversee transit development, monitor progress and quality, • Market senior center programs based upon generational and differences to include and recommend improvements to the system. direct mailings, free newsletters, and the Internet. . Build transit partnerships (private, non - profit, county and city resources). • Create avenues to pursue new roles and identities, such as educating others. • Foster volunteer driver recruitment and Good Samaritan protection. Volunteerism • Create Park -n -Ride options for older adults who can drive locally but not long distances or who are unable to walk to local transit services. • Encourage senior volunteerism to help peers, such as drivers. . Reduce boundary restrictions for local transit to nearby cities. • Develop intergenerational service activities that benefit the community. . Extend and maintain sidewalks for safety. • . Foster political involvement, especially among generations. . Share resources and cooperate between generations and nearby cities. • Offer seasonal and flexible volunteering for short -term commitments. • Assist local agencies that currently provide transportation for older adults. • Promote intergenerational programs such as mentoring, teaching, and sharing • Increase awareness of existing transit options and educate residents about their with teens and children. benefits and the realities of providing transit to the population. • Recognize and compensate volunteer efforts (e.g. mileage). • Enhance recruitment of older adults into meaningful volunteer roles. Design • Develop guidelines for training, recruiting, and retaining older volunteers. • Change zoning ordinances for multi -use, including housing and services. • Design one -stop shopping for complementary services whenever possible. Education • Encourage citizen participation in planning and design of public spaces. • Offer courses during daytime hours for safety and access. . Create a vision or image for the community as a metropolitan town. • Follow -up at Senior Centers to encourage feedback & participation. i . Support local businesses and entrepreneurs that service the community. • Allow instruction by older adults to share expertise and experience (e.g. in schools or on -line with peers). • • • Offer library programs and assistance with self- directed education Social Infrastructure: Key Themes Caregiver Support • Develop respite services for full -time family caregivers including Day Care programs and informal respite care in the home. Awareness and Outreach Increase employer- sponsored flextime options for caregivers. • Educate older adults regularly on health issues, promotion, and self -care using • Increase employer- sponsored volunteer service delivery. local learning institutions, public libraries, and community events. • Support living wage & retention of quality home healthcare providers. • Provide role models in community of healthy, vibrant older adults. • Train leaders of faith institutions and members on health issues to offer support • Assist with planning and decision - making for services in advance of actual need. and counseling for caregivers. • Provide a column in local newspaper with articles of interest to older adults, Offer support for grieving and death through hospice programs, support groups, advice for and by seniors, and listings of new or existing services. and programs that encourage discussion and alternatives for end of life care, • Separate listing of services for older adults in local phone books. bereavement services, and estate planning. • Advertise and promote check -in systems through city hall, hospitals, or Develop mentor programs between past and current caregivers to offer advice, neighborhood groups. resource sharing, and support. • Educate the public about neglect and abuse of older adults as well as common Increase the use of hospice programs to support end of life care. problems such as fall prevention. • Create an advocate program for health and service concerns and offer affordable Vulnerable adults • counseling services. • Target efforts to reach disabled, frail, and homebound older adults. • Increase monitoring of health disparities at the local level and provide outreach to • Strengthen links between medical professions and social services to ensure minority or underserved groups. continuity of care and monitoring of health. • Provide services in other languages locally, not just in Minneapolis. • Create or enhance "response teams" to identify and collectively address the needs of seniors living alone who may be suffering from neglect, mental illness, or be Neighborhood /Informal Support unable to care for themselves. • Create and encourage check -in and neighborhood watch for older adults. • Establish and support financial /banking assistance programs for vulnerable adults. • Organize Block Nurse programs. • Involve faith institutions through parish nurse programs and companionship. Community -wide Responses • Promote networks for chores and housekeeping, especially among youth in • Offer a range of programs for wellness and prevention. neighborhoods. • Foster senior involvement in program development and evaluation. • Encourage barter systems in neighborhoods for chores and maintenance. • Develop local leadership on national and state issues (e.g. prescription drugs). • Develop peer programs for check -in, support, and companionship. • Support existing advocacy and case management programs for health and social • Host events that encourage physical activity (such as senior day at parks) in concerns that match seniors to the most appropriate and cost - effective services. neighborhoods. • Collaborate between services to ensure complete coverage and avoid duplication. • • Support • senior and community centers as providers of programming and services. • Offer intergenerational programs linking residents with resources. REPORURECOMMENDATION To: Mayor & City Council Agenda Item # W.D. From: Wayne Houle i�� Consent ❑ Assist. Public Works Director Information Only ❑ Date: February 6, 2001 Mgr. Recommends ❑ To HRA ® To Council Subject: Receive Feasibility Study Action ® Motion and Set Public Hearing for: ® Resolution 1. Street Improvement No. ❑ Ordinance BA304 West 65" Street from Valley View Road ❑ Discussion to France Avenue. 2. Street Improvement No. BA322 Drew Avenue from West 66th Street to West 65th Street. Recommendation: Set hearing date of March 6, 2001 Info /Background: City staff is requesting these street improvements as initiated by the Development Plan for Fairview Southdale Hospital as approved by the Edina City Council on May 2, 2000, The public improvement projects were originally scheduled as two phases; Phase One - Drew Avenue from West 66th Street to West 65th Street, Phase Two - Valley View Road and TH 62 interchange and West 65th Street from Valley View Road to France Avenue. The proposed schedule for these projects are as follows: • Phase 1 (summer 2001): Drew Avenue from West 66th Street to West 65th Street, and West 65th Street from Valley View Road to France Avenue. • Phase 2 (late fall 2001 / spring 2002): Valley View Road and TH 62 interchange The Public Hearing for Phase Two, the interchange at Valley View Road and TH62, will be requested after Staff has acquired preliminary approval from Minnesota Department of Transportation. Staff is anticipating this Public Hearing to be held mid -2001 with a potential construction start in late 2001. Staff has initiated discussion with the Minnesota Department of Transportation to acquire these approvals for modifications to this interchange. Staff has reviewed these projects and feel they are feasible. Staff would suggest a public hearing date of March 6, 2001. gtNA. �l awe �VA FEASIBILITY STUDY - BA322 En ENGINEERING DEPARTMENT ay CITY OF EDINA STREET IMPROVEMENTS DREW AVENUE February 6, 2001 LOCATION: Drew Avenue from West 66th Street to West 65th Street. LOCATION MAP N �E 5 INITIATION & ISSUES: This project was initiated by the Development Plan for Fairview Southdale Hospital as approved by the Edina City Council on May 2, 2000. Attached is an agreement between Fairview Health Services, Fairview Southdale Physicians Building Limited and the City of Edina supporting the public improvements to this area. This phase of these projects is one part of a two phase approach to the roadway improvements in this area. Phase One originally included the Drew Avenue expansion. Phase Two originally included the Valley View Road and TH62 interchange along with the resurfacing of West 65th Street between France Avenue and Valley View Road. Phase One is currently proposed to include Drew Avenue from West 66th Street to West 65th Street and also West 65th Street from Valley View Road to France Avenue. This feasibility only includes Drew Avenue due to different special assessment area than the West 65th Street project. EXISTING CONDITIONS: The existing streetscape consists of 36 foot wide bituminous roadway with a bulkhead concrete curb and gutter flanking both sides. The westerly Feasibility Study BA322 Drew Avenue - West 66th Street to West 65th Street February 6, 2001 Page 2 IMPROVEMENT boulevard contains small berms with landscaping that includes small to large trees. The roadway pavement is 35 to 38 years old and is in good condition with no drainage concerns. The commercial buildings located to the east constructed in the mid- 1960's have not been redeveloped. Widen Drew Avenue approximately 6 feet to the west and add a 6 foot wide brick paver boulevard sidewalk along the westerly side from West 66th Street to West 65th Street. The roadway will be widened by removing the westerly curb line and expanding the roadway to the west, see plan below. A new bulkhead concrete curb and gutter will be installed and the roadway will be patched. A seal coat will then be placed to maintain a uniform appearance. An alternate bid will be included for a 2'/2 inch mill and overlay of the remaining pavement. The existing berm and landscaping will be removed to construct a six foot brick paver sidewalk to match the existing sidewalk along West 66th Street along with a new pedestrian lighting plan to blend with the existing lights along West 66th Street, see photo. Paver sidewalk & pedestrian lights PROPOSED ROADWAY IMPROVEMENTS Feasibility Study BA322 Drew Avenue - West 66th Street to West 65th Street February 6, 2001 Page 3 RIGHT -OF -WAY: Adequate right -of -way exists for the roadway. The new paver sidewalk will require a sidewalk easement, see easements below. FEASIBILITY: This project is feasible from an Engineering / City standpoint. EASEMENTS: A sidewalk easement will be required along the westerly side of Drew Avenue. Attached you will find a letter from Bruce Carlson of Northco Real Estate Services representing NCSM Ltd. Partnership, the owner of Southdale Medical Center stating that they will grant the City a sidewalk easement. COMPLETION: 2001 Construction Season ASSESSMENTS: A special assessment of approximately $0.18 per square foot of gross floor area includes the properties, of 6401, 6363, and 6545 France Avenue. See preliminary assessment role below: IMPROVEMENT BA322: DREW AVENUE EXPANSION PROPERTY ID PROPERTY OWNERNAME BUILDING COST PER ADDRESS AREA SF BUILDING Ncsm Building 2902824230006 6545 France Ave S Management 193222 $ 35,026.91 2902824230166 6363 France Ave S Bto Development 64344 $ 11,664.16 TFairview Hosp & 2902824230165 6401 France Ave Health Car 597474 1 $ 108,308.93 TOTAL BUILDING AREA 855040 $ 155,000.00 PROJECT COSTS: The total estimated project cost is $155,000 and includes indirect costs of 22.5 %, which includes engineering, clerical, and finance costs. Funding for the project will be from special assessments. See summary of the Project Cost Estimate below. TOTAL CONSTRUCITON COST: $ 125,400 15% ENGINEERING & CLERICAL: $ 18,800 SUBTOTAL PROJECT COST: $ 144,200 7.5% FINANCE COST: $ 10,800 TOTAL PROJECT COST • $ 155.000 PROJECT SCHEDULE: The following schedule is feasible from an Engineering standpoint: Council Orders Public Hearing ... ............................... February 6, 2001 Receive Feasibility Report ........ ............................... February 6, 2001 Public Hearing ............................ ............................... March 6, 2001 BidOpening .............................. ............................... April 12, 2 Award Contract .......................... ............................... April 17, 2001 ................. Begin Construction ..................................................... May 8, 2001 Complete Construction ................... .........................August 17, 2001 AGREEMENT THIS AGREEMENT, is made and entered into this day of April, 2000, by and between FAIRVIEW HEALTH SERVICES, a Minnesota nonprofit corporation (AFairview @), FAIRVIEW SOUTHDALE PHYSICIANS BUILDING LIMITED PARTNERSHIP, a Minnesota limited partnership (the APartnership @), and the CITY OF EDINA, a Minnesota municipal corporation (the ACity @). RECITALS: A. Fairview is the fee owner of certain real property located in the City of Edina, Hennepin County, Minnesota, at 6400 and 6401 France Avenue South on which there is presently located an existing hospital building (the ABuilding @), and Fairview is planning an expansion of the Building (the AExpansion @). B. Fairview has applied to the City for approval pursuant to Section 850 of the City Code of the Final Development Plan for the Expansion and a Conditional Use Permit for a parking structure to be constructed in connection with the Expansion at 6400 France Avenue South. . C. The Partnership is the owner of a medical office building located at 6363 France Avenue South on certain real property owned by Fairview and leased to the Partnership. D. The City is considering undertaking two separate public improvements pursuant to Minnesota Statutes, Chapter 429 in the vicinity of 6400 and 6401 France Avenue South consisting of (i) improvements to Drew Avenue South between West 65'e Street and West 66' Street as further described on Exhibit A hereto (the ADrew Avenue Improvement @), and (ii) improvements to the Valley View Road and Highway 62 interchange and the reclaiming of West 65' Street from France Avenue to Valley View Road as further described on Exhibit B hereto (the AValley View Improvement@ and together with the Drew Avenue Improvement, the AImprovements @). E. The City proposes to specially assess all of the costs of the Drew Avenue Improvement against property in the area identified in Exhibit A hereto, which area includes 6363 and 6401 France Avenue South, and to assess 25% of the costs of the portion of the Valley View Improvement related to the improvements to the Valley View and Highway 62 interchange and, 100% of the costs of the portion of the Valley View Improvement related to reclaiming of West 65`h Street from France Avenue to Valley View Road against property located in the area identified in Exhibit B hereto, which area includes 6363, 6400 and 6401 France Avenue South. F. The City has conditioned its approval of the Final Development Plan for the Expansion and of the Conditional Use Permit for the parking structure to be constructed at 6400 France Avenue South on the execution and delivery of this Agreement by Fairview and the Partnership. G. Fairview and the Partnership are desirous of the City approving the Final Development Plan for the Expansion and the Conditional Use Permit for the parking structure to be constructed at 6400 France Avenue South and the City undertaking the Improvements and believe the Improvements benefit their respective properties. H. Fairview warrants that it has the power and authority to enter into this Agreement. I. The Partnership warrants that it has the power and authority to enter into this Agreement. NOW, THEREFORE, in consideration of the City approving the Final Development Plan for the Expansion and the Conditional Use Permit for the parking structure to be constructed at 6400 France Avenue South and for the City undertaking the Improvements, Fairview, the Partnership and the City agree as follows: 1. Assessment of Costs of Improvements Against Fairview Property. If the Drew Avenue Improvement is constructed by the City, Fairview agrees that up to $108,000 of the cost thereof may be specially assessed against 6401 France Avenue South (PID #2902824230165) in the manner provided by Minnesota Statutes, Chapter 429, and Fairview waives .any defects or irregularities in connection with such assessment and any right to appeal the amount of such assessment pursuant to Minnesota Statutes, Section 429.081. If the Valley View Improvement is constructed by the City Fairview agrees that up to $268,000 of the cost thereof may be specially assessed against 6401 France Avenue South (PID #2902824230165) in the manner provided by Minnesota Statutes, Chapter 429, and Fairview waives any defects or irregularities in connection with such assessment and any right to appeal the amount of such assessment pursuant to Minnesota Statutes, Section 429.081. 2. Assessment of Costs of Improvements Against Partnership Property. If the Drew Avenue Improvement is constructed by the City, the Partnership agrees that up to $12,000 of the cost thereof may be specially assessed against 6363 France Avenue South (PID #2902824230166) in the manner provided by Minnesota Statutes, Chapter 429, and the Partnership waives any defects or irregularities in connection with such assessment and any right to appeal the amount of such assessment pursuant to Minnesota Statutes, Section 429.081. If the Valley View Improvement is constructed by the City the Partnership agrees that up to $29,000 of the cost thereof may be specially assessed against 6363 France Avenue South (PID #2902824230166) in the manner provided by Minnesota Statutes, Chapter 429, and the Partnership waives any defects or irregularities in connection with such assessment and any right to appeal the amount of such assessment pursuant to Minnesota Statutes, Section 429.081. 3. No Obligation to Undertake Improvements. The execution and delivery of this Agreement does not in any manner obligate or commit the City to construct the Drew Avenue Improvement or the Valley View Improvement, and the construction of one of the Improvements by the City does not obligate or commit the City to construct the other Improvement. 4. City Retains Authority to Assess Higher Amount. The execution and delivery of this Agreement does not in any manner prevent or limit the City from assessing a higher amount of the cost of the Improvements against 6363, 6400 or 6401 France Avenue South than as set forth herein, provided that the waivers of Fairview and the Partnership contained in Sections 1 and 2 hereof do not apply to any such higher amount. 5. Counterparts. This Agreement is executed in any number of counterparts, each of which shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be duly executed the date and year first above written. -3- FAIRVI W HEALTH SERVICES By . Its sa 1° r FAIRVIEW SOUTHDALE PHYSICIANS BUILDING LIMITED PARTNERSHIP BTO DEVELOPMENT CORPORATION, its General Partner `�" - LM 1�� CITY OF EDINA BY r Its Mayor And ffo Its City anager Drafted by: Dorsey & Whitney LLP (JPG) 220 South Sixth Street Minneapolis, MN 55402 Exhibit A Drew Avenue Improvement The Drew Avenue Improvement consists of improvements to Drew Avenue South between W. 65`h and W. 66`h Street including the widening of the roadway to 3 lanes, the installation of a 6 foot wide paver sidewalk on the west side of the street, the relocation of the existing gutter on the west side of the street and the removal of on- street parking on the east side of the street. f i Mes 51 VV Q The proposed assessment area for the Drew Avenue Improvement is as follows: ccn+ sr w PROPOSED ASSESSMENT AREA IN d. t . I Exhibit B Valley View Improvement The Valley View Improvement consists of reconstruction of the east -bound Highway 62 ramp intersection at Valley View Road including expansion of the ramp, installation of traffic signals and reconstruction of the intersection, and the reclaiming of the pavement on West 65`h Street from France Avenue South to Valley View Road. The proposed assessment area for the Valley View Improvement is as follows: O/ Yw a O1'Y YN �•' �+ 0 a1N•N YN a PN �N In Yal NM sNwl YN pl YN�N vv — 1 YN Pn YIr YN @I v» Pa Yil P71 Yux aua YM�1 YI }N YN�1/ Pear aNm vw � APN YI/ a Yu 1 YN YN wl .IN X111 «r. «n PROPOSED ASSESSMENT AREA in 04 197 /2n6o THU 13:05 FAX NORTHCO A CBRC Nefulnrk Partner April 27, 2000 Mr. Wayne Houle Assistant City Engineer City of L-'dina 4801 West 5Q`h Street Edina, MN 55424 0001/001 tow- ,r • s �] Dear Wayne: NCSM Ltd Partnership, the owner of Southdale Medical Center, will cooperate with the City of Edina for the construction of a sidewalk on Drew Avenue. Accordingly, we wi agree to dedicate an easement for sidewalk construction subject to two conditions: a) that none of our setbacks, floor area ratios or other code enforcement issues are compromised by the dedication; and b) review and approval of the easement by our legal counsel, Please contact me if you have any questions. Sincerely, NORTHCO CORPORATION ruc;� Managing Partner B C/j f 4900vIxINc DruvE MINNEAPOLIS. MN 55435 -5314 TEL: 952.520.1600 91Na. �r ow e � FEASIBILITY STUDY - BA304 Cn ENGINEERING DEPARTMENT ay CITY OF EDINA STREET IMPROVEMENTS WEST 65TH STREET February. 6, 2001 LOCATION: West 65th Street from Valley View Road to France Avenue. LOCATION MAP N E S INITIATION & ISSUES: This project was initiated by the Development Plan for Fairview Southdale Hospital as approved by the Edina City Council on May 2, 2000. Attached is an agreement between Fairview Health Services, Fairview Southdale Physicians Building Limited and the City of Edina supporting the public improvements to this area. This phase of these projects is one part of a two phase approach to the roadway improvements in this area. Phase One originally included the Drew Avenue expansion. Phase Two originally included the Valley View Road and TH62 interchange along. with the . resurfacing of West 65th Street between France Avenue and Valley View Road. Phase One is currently proposed to include Drew Avenue from West 66th Street to West 65th Street and also West 65th Street from Valley View Road to France Avenue. This feasibility report only includes West 65th Street due to a different special assessment area than the Drew Avenue project. The Public Hearing for Phase Two, the interchange at Valley View Road and TH62, will be requested after Staff has acquired preliminary approval from Minnesota Department of Transportation. Staff is anticipating this Public Feasibility Study BA304 West 65th Street - from Valley View Road to France Avenue February 6, 2001 Page 2 Hearing to be held mid -2001 with a potential construction start in late 2001. Staff has initiated discussion with the Minnesota Department of Transportation to acquire these approvals for modifications to this interchange. EXISTING CONDITIONS: The existing streetscape consists of a 44 foot wide bituminous roadway with a bulkhead concrete curb and gutter flanking both sides. The roadway is 38 years old and the pavement is in relatively poor condition. Portions of the concrete curb and gutter are also in poor condition. IMPROVEMENT: This project involves milling 4'/2 inches of the pavement, replacing portions of the concrete curb and gutter and repaving the roadway, see plan below. The existing sidewalk that is located along the Southdale Hospital Parking Ramp property is proposed to be extended to Valley View Road. The proposed sidewalk would be a 5 foot wide concrete sidewalk. PROPOSED ROADWAY IMPROVEMENTS RIGHT -OF -WAY: Adequate right -of -way exists for the roadway work, however a sidewalk easement will be required along the north right -of -way line. FEASIBILITY: This project is feasible from an Engineering / City standpoint. EASEMENTS: A sidewalk easement will be required along the north right -of -way line for the properties located at 4010 and 4018 West 65th Street. If these sidewalk easements cannot be acquired prior to award of bid then the sidewalk portion of the project will be delayed until these properties redevelop. Feasibility Study BA304 West 65th Street - from Valley View Road to France Avenue February 6, 2001 Page 3 COMPLETION: 2001 Construction Season ASSESSMENTS: A special assessment of approximately $0.11 per square foot of gross floor area include the properties listed in the following preliminary assessment: IMPROVEMENT BA304: WEST 65TH STREET PID PROPERTY ADDRESS, OWNERNAME BUILDING AREA SF COST PER BUILDING 3002824140160 4015 65th St W Rovick Realty Company 36000 $ 4,035.03 3002824140004 4010 65th St W 4010 Corporation 26640 $ 2,985.92 3002824140003 4018 65th St W John O Murrin 12900 $ 1,445.88 3002824140001 6400 France Ave S Fairview Hosp & Health Car 0 0 3002824140007 4005 65th St W 4005 Partnership 18694 $ 2,095.30 3002824140008 6500 France Ave S Robert J Milavetz 12504 $ 1,401.50 2902824230006 6545 France Ave S Ncsm Building Management 193222 $ 21,657.11 2902824230166 6363 France Ave S Bto Development 64344 $ 7,211.94 2902824230165 16401 France Ave S Fairview Hosp & Health Car 597474 $ 66,967.32 TOTAL BUILDING AREA 1 961778 $ 107,800.00 PROJECT COSTS: The total estimated project cost is $107,800 and includes indirect costs of 22.5 %, which includes engineering, clerical, and finance costs. Funding for the project will be from special assessments. See summary of the Project Cost Estimate below. TOTAL CONSTRUCITON COST: $ 87,200 15% ENGINEERING & CLERICAL: $ 13,100 SUBTOTAL PROJECT COST: $ 100,300 7.5% FINANCE COST: $ 7,500 TOTAL PROJECT COST • $ 107.800 Feasibility Study BA304 West 65th Street - from Valley View Road to France Avenue February 6, 2001 Page 4 PROJECT SCHEDULE: The following schedule is feasible from an Engineering standpoint: Council Orders Public Hearing ... ............................... February 6, 2001 Receive Feasibility Report ........... ............................... February 6, 2001 Public Hearing ............................ ............................... March 6, 2001 Bid Opening .............................. ............................... April , 2 11 0 Award Contract .......................... ............................... April 17, 2001 Begin Construction ...................... ............................... May 8, 2001 Complete Construction ................... .........................August 17, 2001 AGREEMENT 11-- THIS AGREEMENT, is made and entered into this day of April, 2000, by and between FAIRVIEW HEALTH SERVICES, a Minnesota nonprofit corporation (AFairview @), FAIRVIEW SOUTHDALE PHYSICIANS BUILDING LIMITED PARTNERSHIP, a Minnesota limited partnership (the APartnership @), and the CITY OF EDINA, a Minnesota municipal corporation (the ACity @). RECITALS: A. Fairview is the fee owner of certain real property located in the City of Edina, Hennepin County, Minnesota, at 6400 and 6401 France Avenue South on which there is presently located an existing hospital building (the ABuilding @), and Fairview is planning an expansion of the Building (the AExpansion @). B. Fairview has applied to the City for approval pursuant to Section 850 of the City Code of the Final Development Plan for the Expansion and a Conditional Use Permit for a parking structure to be constructed in connection with the Expansion at 6400 France Avenue South. C. The Partnership is the owner of a medical office building located at 6363 France Avenue South on certain real property owned by Fairview and leased to the Partnership. D. The City is considering undertaking two separate public improvements pursuant to Minnesota Statutes, Chapter 429 iri the vicinity of 6400 and 6401 France Avenue South consisting of (i) improvements to Drew Avenue South between West 65'a Street and West 66' Street as further described on Exhibit A hereto (the ADrew Avenue Improvement @), and (ii) improvements to the Valley View Road and Highway 62 interchange and the reclaiming of West 65`h Street from France Avenue to Valley View Road as further described on Exhibit B hereto (the AValley View Improvement@ and together with the Drew Avenue Improvement, the plmprovements @). E. The City proposes to specially assess all of the costs of the Drew Avenue Improvement against property in the area identified in Exhibit A hereto, which area includes 6363 and 6401 France Avenue South, and to assess 25% of the costs of the portion of the Valley View Improvement related to the improvements to the Valley View and Highway 62 interchange and 100% of the costs of the portion of the Valley View Improvement related to reclaiming of West 65' Street from France Avenue to Valley View Road against property located in the area identified in Exhibit B hereto, which area includes 6363, 6400 and 6401 France Avenue South. F. The City has conditioned its approval of the Final Development Plan for the Expansion and of the Conditional Use Permit for the parking structure to be constructed at 6400 France Avenue South on the execution and delivery of this Agreement by Fairview and the Partnership. G. Fairview and the Partnership are desirous of the City approving the Final Development Plan for the Expansion and the Conditional Use Permit for the parking structure to be constructed at 6400 France Avenue South and the City undertaking the Improvements and believe the Improvements benefit their respective properties. Agreement. H. Fairview warrants that it has the power and authority to enter into this I. The Partnership warrants that it has the power and authority to enter into this Agreement. NOW, THEREFORE, in consideration of the City approving the Final Development Plan for the Expansion and the Conditional Use Permit for the parking structure to be constructed at 6400 France Avenue South and for the City undertaking the Improvements, Fairview, the Partnership and the City agree as follows: 1. Assessment of Costs of Improvements Against Fairview Property. If the Drew Avenue Improvement is constructed by the City, Fairview agrees that up to $108,000 of the cost thereof may be specially assessed against 6401 France Avenue South (PID #2902824230165) in the manner provided by Minnesota Statutes, Chapter 429, and Fairview waives any defects or irregularities in connection with such assessment and any right to appeal the amount of such assessment pursuant to Minnesota Statutes, Section 429.081. If the Valley View Improvement is constructed by the City Fairview agrees that up to $268,000 of the cost thereof may be specially assessed against 6401 France Avenue South (PID #2902824230165) in the manner provided by Minnesota Statutes, Chapter 429, and Fairview waives any defects or irregularities in connection with such assessment and any right to appeal the amount of such assessment pursuant to Minnesota Statutes, Section 429.081. 2. Assessment of Costs of Improvements Against Partnership Property. If the Drew Avenue Improvement is constructed by the City, the Partnership agrees that up to $12,000 of the cost thereof may be specially assessed against 6363 France Avenue South (PID #2902824230166) in the manner provided by Minnesota Statutes, Chapter 429, and the Partnership waives any defects or irregularities in connection with such assessment and any right to appeal the amount of such assessment pursuant to Minnesota Statutes, Section 429.081. If the Valley View Improvement is constructed by the City the Partnership agrees that up to $29,000 of the cost thereof may be specially assessed against 6363 France Avenue South (PID #2902824230166) in the manner provided by Minnesota Statutes, Chapter 429, and the Partnership waives any defects or irregularities in connection with such assessment and any right to appeal the amount of such assessment pursuant to Minnesota Statutes, Section 429.081. 3. No Obligation to Undertake Improvements. The execution and delivery of this Agreement does not in any manner obligate or commit the City to construct the Drew Avenue Improvement or the Valley View Improvement, and the construction of one of the Improvements by the City does not obligate or commit the City to construct the other Improvement. 4. City Retains Authority to Assess Higher Amount. The execution and delivery of this Agreement does not in any manner prevent or limit the City from assessing a higher amount of the cost of the Improvements against 6363, 6400 or 6401 France Avenue South than as set forth herein, provided that the waivers of Fairview and the Partnership contained in Sections 1 and 2 hereof do not apply to any such higher amount. 5. Counterparts. This Agreement is executed in any number of counterparts, each of which shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be duly executed the date and year first above written. -3- FAIRVI W HEALTH SERVICES FAIRVIEW SOUTHDALE PHYSICIANS BUILDING LIMITED PARTNERSHIP BTO DEVELOPMENT CORPORATION, its General Partner Exhibit A Drew Avenue Improvement The Drew Avenue Improvement consists of improvements to Drew Avenue South between W. 65`h and W. 661h Street including the widening of the roadway to 3 lanes, the installation of a 6 foot wide paver sidewalk on the west side of the street, the relocation of the existing gutter on the west side of the street and the removal of on- street parking on the east side o f the street. . The proposed assessment area for the Drew Avenue Improvement is as follows: r+ J «„4 sr w PROPOSED ASSESSMENT AREA -5- t Exhibit B Valley View Improvement The Valley View Improvement consists of reconstruction of the east -bound Highway 62 ramp intersection at Valley View Road including expansion of the ramp, installation of traffic signals e intersection, and the reclaiming of the pavement on West 651h Street from and reconstruction of th France Avenue South to Valley View Road. The proposed assessment area for the Valley View Improvement is as follows: - WI M« aw ,p aKM M« ♦ GM 440 1 1 M11 oq•� a„ an g •n o•w aM ; MM . a••M a„ yr au•.r w •m vvr ..•. .� Mu "".. � MM Oq PQ YVM PO Pq � Oq PwM ao "" •nt MN d3s N am yr a„ Pti 69" as YM 4M aa•M au..w Pum . \ D J n 2 F PROPOSED ASSESSMENT AREA H WI YY •r� •.w •w ass «r. �n+ •.0 Mir 440 1 1 M11 PROPOSED ASSESSMENT AREA H I °e Cn REPORT/RECOMMENDATION To: Mayor & City Council From: Debra Mangen City Clerk Date: February .6, 2001 Subject: Adopt Data Practices Policy Recommendation: Adopt the Data Practices Policy as presented. Agenda Item # IV.E. Consent Information Only ❑ Mgr. Recommends ❑ To HRA ® To Council Action ® Motion ❑ Resolution IIOrdinance ❑ Discussion Info/Background: Legislation passed during the 2000 session mandated that all cities appoint local compliance officers and adopt written policies for administration of the Minnesota Data Practice Act. In November 2000, the Council appointed the City Clerk its Compliance Officer. The final step to bringing us into compliance with the new legislation is to adopt a written policy. The proposed policy is a compilation of work done by a number of metropolitan cities based upon a model offered by the Minnesota Department of Administration. The City Attorney has reviewed the policy. Staff asks the Council to adopt the policy as presented so it can be submitted to the Minnesota Department of Administration for review. CITY OF EDINA GUIDELINES AND PROCEDURES for the MINNESOTA GOVERNMENT DATA PRACTICES ACT INTRODUCTION The Minnesota Government Data Practices Act (the "Act ") regulates all government data created, collected, received, maintained, disseminated or stored by a state agency, political subdivision or statewide system regardless of the data's physical form, storage media or conditions of use. Briefly, the Act describes: (1) what information can be collected, (2) with whom the information may be shared, (3) the classification of specific government data, (4) the duties of City personnel in administering the provisions of the Act, (5) access and procedures for access to the information, (6) procedures whereby information may be classified as not public, (7) civil penalties for violation of the Act, and (8) the charging of fees for copies of records. The basis on which a determination of how government data is handled is the classification system. Government data is either data on individuals or data not on individuals. Data on individuals is classified as either public, private or confidential and data not on individuals is classified as either public, nonpublic or protected nonpublic. Since the Act and these Guidelines and Procedures are definition- dependent, a "Glossary of Terms" is contained in the back. Italicized words and phrases contained herein indicate defined terms. These guidelines and procedures are promulgated with the intention of assisting City personnel in the determination of the classification and handling of government data which is maintained by their departments. This manual is to be used in conjunction with the Minnesota Government Data Practices Act (as amended) and the Rules promulgated by the Commissioner of Administration. 1 SECTION 1 COLLECTION, STORAGE AND DISPOSITION OF GOVERNMENT DATA A. Collecting Government Data. 1. Government data "means all data created, collected, received, maintained, or disseminated by any State Agency, political subdivision or Statewide System regardless of the data's physical form, storage media or conditions of use." (Minn. Stat. § 13.07(7)) Government data includes all papers, cards, correspondence, discs, maps, memoranda, microfilm, photographs, recordings, reports, tapes, writings, computer medium and other data, information or documentary material. (See Minn. Stat. § 138.17). 2. All public officers and agencies are required to keep all records necessary to a full and accurate knowledge of their official activities (Minn. Stat. § 15.17). The Minnesota Government Data Practices Act, (the "Act ") states that a government agency can collect only information that is necessary for the administration and management of programs specifically authorized by the legislature, local governing body (i.e., city council, county board, etc.) or mandated by the federal government. (Minn. Stat. § 13.05, subd. 3). This authorization is called the enabling authority. Examples of "programs" are: building code enforcement, Community Block Development Grant program, liquor licensing. All of these programs are established by and implement a federal, state or local law. 3. The information that the City collects must be accurate, complete and current for the purposes for which it was collected. , At any time, a data subject may contest the accuracy and completeness of the data the City maintains about him or her. Minn. Rules, Part 1205.1500 defines the terms: a. "Accurate" to mean that the data in question is reasonably correct and free from error; b. "Complete" to mean that the data in question reasonably reflects the history of an individual's transactions with the particular entity. Omissions in an individual's history that,place an individual in a false light are not permitted; and C. "Current" to mean that the data in question must be logically related to the entity's required and actual use of the data in its day -to -day operations. (Minn. Rules, Pt. 1205.1500, subp. 2) B. Determining What Information Is "Necessary ". 2 The Act provides that the "collection and storage of all data on individuals and the use and dissemination of private and confidential data ... shall be limited to that necessary for the administration and management of programs..." (Minn. Stat. § 13.05, subd. 3) The Responsible Authority determines what is "necessary" for the administration and management of authorized programs based on criteria contained in Minn. Rules, Part 1205.1500 of the "Rules Governing the Enforcement and Administration of the'Minnesota Government Data Practices Act. "' These Rules state that data is necessary if: 1. the particular data is both required to carry out programs or functions that are expressly or impliedly authorized by a provision of State Statute, Federal lazy or a local ordinance and periodically examined, updated, modified or referred to by the entity; or 2. the entity would be unable to fulfill its duties without undue or increased burden, if the particular data were not collected, stored, used or disseminated; or 3. retention of the particular data is required in the event that a legal action is brought against or by the entity; or 4. retention of the particular data is essential to comply with a state or federal requirement that data be retained for a specified period for the purposes of auditing, records retention, historical interest, and other similar purposes. (Minn. Rules, Pt. 1205.1500, subp. 4) C. Retention and Disposition of Government data 1. The destruction, preservation and reproduction of government data is largely regulated by Minnesota Statutes, Chapter 138 (see Minn. Stat. § 138.161 - 138.25). While some records must be kept for a period prescribed by law, such as certain child abuse reports, a specific retention period for many records is not prescribed by law. Absent a clearly specified retention period, the records, with few exceptions, may be disposed of only after the Records Disposition Panel approves a Records Retention Schedule or an application to dispose of records. The Records Disposition Panel is composed of the Attorney General, Legislative or State Auditor and the Director of the Minnesota Historical Society. The panel has the power, by unanimous consent, to direct the destruction, sale or other disposition of government records. The destruction of government records without the proper authority is a misdemeanor (Minn. Stat. § 138.225). 3 y 2. The City has adopted State General Records Retention Schedule. City employees must dispose of records in accordance with the Records Retention Schedule. If a record does not appear in the Records Retention Schedule, the department head should notify the Responsible Authority. Proposed revisions to the Records Retention Schedule must be referred to the Responsible Authority. 3. The Responsible Authority must keep records containing government data in such an arrangement and condition as to make them easily accessible for convenient use. Photographic, photostatic, microphotographic, or microfilmed records shall be considered as accessible for convenient use regardless of the size of such records. Every department head is designated to perform the Responsible Authority's obligations under this paragraph with regard to records maintained in his or her respective department. (Minn. Stat. § 13.03, subd.1) 4 SECTION 2 CLASSIFICATION OF GOVERNMENT DATA For the purposes of these guidelines, government data is divided into three types: (a) data on individuals, which is classified as either public, private, private data on decedents, confidential, or confidential data on decedents; (b) data not on individuals, which is classified as either public, nonpublic or protected nonpublic, and (c) statistical or summary data derived from data on individuals. All government data is presumed to be public unless a State Statute, Temporary Classification or Federal law (includes federal Rules and federal court decisions) classifies the data as not public. The classifications, the criteria for classification and the description of who has access are contained in the following: A. Public Data on Individuals 1. Definition. Public Data on Individuals means data on individuals, living or dead, which is accessible to the public. (Minn. Stat. § 13.02, subd. 15) Data on individuals means data in which a natural person is or can be identified as the subject of the data, unless the appearance of the name or other identifying data is clearly incidental to the data and the data is not accessed by the name or other identifying data of any individual. (Minn. Stat. § 13.02, subd. 5) 2. Data on individuals Is Public If: a. A statute or Federal lazy substantially requires that certain data on individuals be made available to the public. b. A state, local or Federal lazv requires the collection of data on individuals and a statute or Federal lazy does not classify the data private or confidential. The data is collected without any specific enabling authority to do so and is not classified by either State Statute or Federal lazy even though the data is necessary for administration and management. d. An application for Temporary Classification for private or confidential data on individuals is disapproved or rejected by the Commissioner of Administration or the Attorney General. e. A Temporary Classification or statutory classification expires. The data is summary or statistical data derived from private or confidential data 5 on individuals and the summary or statistical data is not classified by State Statute or Federal lazy as "not public." (See Section 6, "Summary Data ".) g. Private or confidential data becomes public in order to comply with either judicial or administrative Rules pertaining to the conduct of legal actions (for example, private or confidential data presented in court and made public by the court). (Minn. Stat. § 13.03, subd. 4) 3. Access. Public Data on Individuals is accessible to the public regardless of their interest in the data. (Minn. Stat. § 13.05, subd. 3; Minn. Rules, Pt. 1205.0300, subp. 2) B. Private Data on Individuals 1. Definition. Private Data on Individuals is data which is not accessible to the public but is accessible to the individual subject of the data. (Minn. Stat. § 13.02, subd. 12) 2. Data.on individuals Is Private If: a. A State Statute or Federal lazy expressly classifies the data as not accessible to the public but accessible to the individual subject of the data. (Minn. Rules, Pt. 1205.0200, subp. 9) b. A "Temporary Classification" of private has been approved by the Commissioner of Administration and has not expired or been disapproved by the Attorney General. (Minn. Stat. § 13.06) C. A State Statute, Federal laze or Temporary Classification classifies the data as Private Data on Individuals in the hands of the agency from which the City received the data. (Minn. Stat. § 13.03, subd. 4) d. A State Statute or Federal laze classifies the data as "confidential" but makes the data available to the individual subject of the data. (Minn. Rules, Pt. 1205.0200, subp. 9) e. The data is classified as both.private and confidential. (Minn. Stat. .§ 13.03, subd. 4) 3. Access. Private Data on Individuals is accessible to: a. The individual subject of the data. (Minn. Rules, Pt. 1205.0400, subp. 2) b. In the case of a minor or an individual adjudged mentally incompetent, a parent or guardian or, in the absence of a parent or guardian, an individual acting as a parent or guardian, unless otherwise provided by law. (See z Section 10) (Minn. Stat. § 13.02, subd. 8) C. Individuals, entities or persons given express written permission by the data subject. (See Section 5, "Informed consent ") (Minn. Stat. § 13.05, subd. 4(d)) d. Personnel within the entity whose work assignment reasonably requires access, as determined by the Responsible Authority or the designee. (Minn. Rules, Pt. 1205.0400, subp. 2) e. Individuals, entities or persons who are authorized by state, local or Federal law to gain access. (Minn. Rules, Pt. 1205.0400, subp. 2) Individuals, entities or persons who used, stored and disseminated government data collected prior to August 1, 1975 with the condition that use, storage and dissemination was not accessible to the public but accessible to the data subject. Use, storage and dissemination of this data is limited to the purposes for which it was originally collected. (Minn. Stat. § 13.05, subd. 4(a)) g. Individuals or agencies specifically authorized access to the data by a state, local or Federal lazv enacted after the collection of the data. (Minn. Stat. § 13.05, subd. 4(b)) h. Individuals, entities or persons subsequent to the collection of the data and subsequent to the communication of the "Tennessen Warning" when specifically approved by the Commissioner of Administration as necessary to carry out a function assigned by law. (See Section 4.A.5.) (Minn. Stat. § 13.05, subd. 4(c)) A court, pursuant to a court order. (Minn. Stat. § 13.03, subds. 4 and 6) 4. Tennessen Warning. A Tennessen Warning (see Section 4) must be given when private data is collected from the subject of the data. A Tennessen Warning is not given when private data is collected (1) from someone other than the subject of the data, (2) when an individual is asked to supply investigative data to a law enforcement officer, or (3) when an individual volunteers private or confidential data about him /herself without being asked. (Minn. Stat. § 13.04, subd. 2) C. Private Data on Decedents. 1. Definition. Private data on decedents means data which, prior to the death of a data subject, were classified by statute, Federal lazv, or Temporary Classification as private data. (Minn. Stat. § 13.10) 2. Data on Decedents Is Private If: 6 a. Prior to the death of an individual: (1) A State Statute or Federal lazy expressly classifies the data as not accessible to the public but accessible to the individual subject of the data. (Minn. Rules, Pt. 1205.0200, subd. 9) (2) A "Temporary Classification" of private has been approved by the Commissioner of Administration and has not expired or been disapproved by the Attorney General. (Minn. Stat. § 13.06) (3) A State Statute, Federal lazy or temporary classification classifies the data as Private Data on Individuals in the hands of the agency from which the City received the data. (Minn. Stat. § 13.03, subd. 3) (4) A State Statute or Federal lazy classifies the data as "confidential" but makes the data available to the individual subject of the data. (Minn. Rules, Pt. 1205.0200, subp. 9) b. A State Statute, Federal lazv or temporary classification provides that data on a deceased individual is private. 3. Access. Private data on decedents is accessible to: a. The Representative of the Decedent after presenting sufficient documentation to prove that the subject of the data is deceased and that the individual requesting access is the bona fide Representative of the Decedent. (Minn. Stat. § 13.10) b. A trustee appointed in a wrongful death action. (Minn. Stat. § 13.10) c. Personnel within the entity whose work assignment reasonably requires access, as determined by the Responsible Authority or designee. (Minn. Rules, Pt. 1205.0400, subp. 2) d. Individuals, entities or persons given express written permission by the data subject or the Representative of the Decedent. (Minn. Stat. § 13.05, subd. 4(d)) e. Individuals, entities or persons who are authorized by state, local or Federal lazy to gain access. (Minn. Rules, Pt. 1205.0400, subd. 2) f. Individuals or agencies specifically authorized access to the data by a state, local or Federal lazy enacted after collection of the data. (Minn. Stat. § 13.05, subd. 4(b)) '3 g. Individuals, entities or persons subsequent to the collection of the data when specifically approved by the Commissioner of Administration as necessary to carry out a function assigned by law. (See Section 4.A.5.) (Minn. Stat. § 13.05, subd. 4(c)) h. A court, pursuant to a court order. (Minn. Stat. §§ 13.10, subd. 4;13.03, subds. 4 and 6) 4. Evidence of Death. Evidence of death may include but is not limited to: a. The death certificate or copy; b. A publication of death (e.g., obituary in the local newspaper); or C. Funeral card. 5. Representative of the Decedent. a. The "Representative of the Decedent" is: (1) The personal representative of the estate during the period of administration; (2) If there is no personal representative of the estate or after discharge of the personal representative, the spouse or any child of the decedent or, if there is no surviving spouse or children, the parents of the decedent. (Minn. Stat. § 13.10, subd. 1(c)) b. Documentation of the Representative of the Decedent may include: (1) Letters of administration appointing the individual as the administrator of the estate. (2) Any documentation that establishes kinship. This may include but is not limited to birth certificate, death certificate, baptism record, school records, marriage license, church records, military record, social security record, probate record, adoption record, divorce records and immigration records. C. Rights conferred on subjects of private and confidential data shall be exercised by the Representative of the Decedent. Many of these rights are contained in Exhibit A. 6. Expiration of Classification. Private data on decedents is public 10 years after the actual or presumed death of the data subject and 30 years after the creation of the data. An 9 ' L . individual is presumed to be dead 90 years after the creation of the data or 90 years since the individual's birth, whichever is earlier, unless there is readily available data to indicate that the data subject is still living. (Minn. Stat. § 13.10, subd. 2) D. Confidential data on individuals. 1. Definition. Data on individuals is confidential if it is made by statute or Federal lain not accessible by the public and not accessible to the individual subject of the data. (Minn. Stat. § 13.02, subd. 3) 2. Data on individuals Is Confidential If: a. A State Statute or Federal laze expressly provides that: (1) the data shall not be available to either the public or to the data subject or (2) the data shall not be available to anyone except those agencies which need the data for agency purposes. (Minn. Rules, Pt. 1205.0200, subp. 3) b. A "Temporary Classification" of confidential has been approved by the Commissioner of Administration and has not expired or been disapproved by the Attorney General. (Minn. Stat. § 13.06) 3. Data on individuals Is Not Confidential If: a. A State Statute or Federal law classifies the data as confidential but allows access to the subject of the data. The classification is then private. b. The data is classified as both private and confidential by the Act or any other . statute or federal law. The classification of the data is then PRIVATE. (Minn. Stat. § 13.03, subd. 4) 4. . Access. Confidential data on individuals is accessible to: a. Entities or agencies who are authorized by state, local or Federal laze to gain access. (Minn. Rules, Pt. 1205.0600, subp. 2) b. Personnel within the entity whose work assignment reasonably requires access, as determined by the Responsible Authority or designee. (Minn. Rules, Pt. 1205.0600, subp. 2) C. Individuals, entities or persons who used, stored and disseminated government 10 data collected prior to August 1, 1975 with the condition that the data was not accessible to the individual subject of the data. Use, storage and dissemination of this data is limited to the purposes for which it was originally collected. (Minn. Stat. § 13.05, subd. 4(a)) d. Individuals or agencies specifically authorized access to the data by a state, local or federal law enacted after collection of the data. (Minn. Stat. § 13.05, subd. 4(b)) e. Individuals, entities or persons subsequent to the collection of the data when specifically approved by the Commissioner of Administration as necessary to carry out a function assigned by law. (See Section 4.A.5.) (Minn. Stat. § 13.03, subd. 4(c)) A court, pursuant to a court order. (Minn. Stat. § 13.03, subds. 4 and 6) 5. Tennessen Warning. A Tennessen Warning (See Section 4) must be given when confidential data is collected from the data subject. A Tennessen Warning is not given when private data is collected (1) from someone other than the subject of the data, (2) when an individual is asked to supply investigative data to a law enforcement officer, or (3) when an individual volunteers private or confidential data about him /herself without being asked. (Minn. Stat. § 13.04, subd. 2) E. Confidential Data on Decedents. 1. Definition. Confidential data on decedents means data which, prior to the death of the data subject, were classified by statute, federal lazy, or temporary classification as confidential data. (Minn. Stat. § 13.10) 2. Data on Decedents Is Confidential If: a. Prior to the death of an individual: (1) A State Statute or Federal law expressly provides that: (a) the data shall not be available to either the public or to the data subject or (b) the data shall not be available to anyone except those agencies which need the data for agency purposes. (Minn. Rules, Pt. 1205.0200, subp. 3) (2) A "Temporary Classification" of confidential has been approved by the Commissioner of Administration and has not expired or been 11 disapproved by the Attorney General. (Minn. Stat. § 13.06) b. A State Statute, Federal lain or Temporary Classification provides that data on a deceased individual is confidential. 3. Access. Confidential data on individuals is accessible to: a. Entities or agencies who are authorized by state, local or Federal law to gain access. (Minn. Rules, Pt. 1205.0600, subp. 2) b. Personnel within the entity whose work assignment reasonably requires access, as determined by the Responsible Authority or designee. (Minn. Rules, Pt. 1205.0600, subp. 2) C. Individuals, entities or persons who used, stored and disseminated government data collected prior to August 1, 1975 with the condition that the data was not accessible to the individual subject of the data. Use, storage and dissemination of this data is limited to the purposes for which it was originally collected. (Minn. Stat. § 13.05, subd. 4(a)) d. Individuals or agencies specifically authorized access to the data by a state, local or Federal law enacted after collection of the data. (Minn. Stat. § 13.05, subd. 4(b)) e. Individuals, entities or persons subsequent to the collection of the data when specifically approved by the Commissioner of Administration as necessary to carry out a function assigned by law. (See Section 4.A.5.) (Minn. Stat. 13.03, subd. 4(c)) f. A court, pursuant to a court order. (Minn. Stat. § 13.10;13.03, subds. 4 and 6) 4. Expiration of Classification. Confidential data on decedents is public 10 years after the actual or presumed death of a data subject and 30 years after the creation of the data. An individual is presumed to be dead 90 years after the creation of the data or 90 years since the individual's birth, whichever is earlier, unless there is readily available data that the data subject is still living. (Minn. Stat. § 13.10, subd. 2) F. Summary Data 1. Definition. Summary Data means statistical records and reports derived from data on individuals but in which the individuals are not in any way identifiable. (Minn. Stat. § 13.02, subd. 19) 12 2. Data Is Summary If: a. All data elements that could link the data to a specific individual have been removed, and b. Any list of numbers or other data which could uniquely identify an individual is separated from the Summary Data and is not available to persons who gain access to or possess Summary Data. (Minn. Rules, Pt. 1205.0200, subd. 16) 3. Access. Unless classified by a "Temporary Classification ", another statute or Federal lazy, Summary Data is public and may be requested by and made available to any individual or person. (Minn. Stat. § 13.05, subd. 7) Note: Further information regarding requests for Summary Data is contained in Section 6. G. Public Data Not on Individuals 1. Definition. Public Data Not on Individuals means data not on individuals which is accessible to the public. (Minn. Stat. § 13.02, subd. 14) 2. Data Not On Individuals Is Public If: a. No statute, Federal lazy, or Temporary Classification expressly classifies the data as "not public ". (Minn. Stat. § 13.01, subd. 3;13.03, subd. 1) b. An application for "Temporary Classification" for data as "nonpublic" or "protected nonpublic" is disapproved by the Commissioner of Administration or the Attorney General. (Minn. Stat. § 13.06, subd. 5) C. A statute or federal law substantially requires the data to be made available to the public. d. The data is collected without any enabling authority to do so and is not classified as nonpublic or protected nonpublic by either statute or federal law. 3. Access. Public Data Not on Individuals is accessible to the public regardless of their interest in the data. (Minn. Stat. § 13.05, subd. 3; Minn. Rules, Pt. 1205.0300, subp. 2) H. Nonpublic data not on individuals 1. Definition. Nonpublic data not on individuals means data not on individuals which is not public but is accessible to the subject of the data, if any. As used here the "subject of the data" means a partnership, corporation, etc. (Minn. Stat. § 13.02, subd. 9) 13 2. Data not on individuals is Nonpublic If: a. A State Statute or Federal law classifies the data as not public but accessible to the subject of the data, if any. (Minn. Stat. § 13.02, subd. 9) b. A "Temporary Classification" of data as nonpublic has been approved by the Commissioner of Administration and has not expired or been disapproved by the Attorney General. (Minn. Stat. § 13.06) 3. Access. Nonpublic data not on individuals is accessible to: a. The subject of the data, if any. (Minn. Stat. § 13.02, subd. 9) b. Personnel within the entity whose work assignment reasonably requires access, as determined by the Responsible Authority or designee. C. Individuals, entities or persons authorized by State Statute or Federal law to again access. d. A court, pursuant to a court order. e. Individuals, entities or persons as otherwise provided for by law. 4. Expiration of Classification. Except for security information, nonpublic data shall become public 10 years after the data was created, collected or received by the government agency. However, if the Responsible Authority determines that harm to the public or to a data subject outweighs the benefit to the public, then the Responsible Authori ty may deny access. The requestor may seek court action. (Minn. Stat. § 13.03, subd. 8) I. Protected Nonpublic Data not on individuals. 1. Definition. Protected Nonpublic Data not on individuals means data which is not public and not accessible to the subject of the data. (Minn. Stat. § 13.02, subd. 13) 2. Data not on individuals Is Protected Nonpublic If: a. A State Statute or Federal law classifies the data as not accessible to the public and not accessible to the data subject. (Minn. Stat. § 13.02, subd. 13) b. A "Temporary Classification" of government data as protected nonpublic has been approved by the Commissioner of Administration and has not expired or been disapproved by the Attorney General. (Minn. Stat. § 13.06) 3. Access. Protected Nonpublic Data not on individuals is accessible to: 14 a. Personnel within the entity whose work assignment reasonably requires access, as determined by the Responsible Authority or designee. b. Individuals, entities or persons authorized by statute or Federal laze to gain access. C. A court, pursuant to a court order. d. Individuals, entitles or persons as otherwise provided for by law. 4. Expiration of Classification. Except for security information, Protected Nonpublic Data shall become public 10 years after the data was created, collected or received by the government agency. However, if the Responsible Authority determines that harm to the public or to a data subject outweighs the benefit to the public, then the Responsible Authority may deny access. The requestor may seek court action. (Minn. Stat. § 13.03, subd. 8) 15 SECTION 3 TEMPORARY CLASSIFICATION Unless a State Statute or federal laze expressly classifies government data as not public data (i.e., private, confidential, nonpublic or protected nonpublic), the data is public and accessible to anyone. The.Temporary Classification system was put into the Act as a means to classify data when an agency has a compelling reason to protect the data and a State Statute or Federal law does not expressly do so. A Temporary Classification may be'defined"as an application made by a state agency, statezoide system or political subdivision and approved by the Commissioner of Administration and the Attorney General, which temporarily classifies government data as private or confidential data on individuals, or nonpublic or protected nonpublic data not on individuals. (Minn. Stat. § 13.06) The Temporary Classification process begins with an application to the Commissioner of Administration. Two sample application forms are contained in Exhibits B and C. One of the forms is an application to classify data on individuals as either private or confidential, and the second form is an application to classify data not on individuals as either nonpublic or protected nonpublic. A. Temporary Classification for Data on individuals. An application for a Temporary Classification of private or confidential for data on individuals must establish that: 1. no statute or federal laze currently exists which either allows or forbids classification as private or confidential; and 2. , either: a. similar data has been treated as either private or confidential by other state agencies or political subdivisions and by the public; or b. a compelling need exists for immediate Temporary Classification which if not granted could adversely affect the public interest or the health, safety, well -being or reputation of the data subject. (Minn. Stat. § 13.06, subd. 2) B. Temporary Classification for Data not on individuals. 16 An application for a Temporary Classification of nonpublic or protected nonpublic for data not on individuals must establish that: 1. no statute or Federal lan; currently exists which either allows or forbids classification as nonpublic or protected nonpublic; and 2. either: a. similar data has been treated as nonpublic or protected nonpublic by other agencies or political subdivisions and the public; or b. public access to the data would render unworkable a program authorized by law; or C. a compelling need exists for immediate Temporary Classification which if not granted could adversely affect the health, safety, or welfare of the public. (Minn. Stat. § 13.06, subd. 3) C. Determination of the Commissioner of Administration Upon receiving the application, the Commissioner of Administration, as well as the Attorney General and the legislature, may make one of several determinations: 1. Upon application to the Commissioner of Administration, the data is classified as requested by the application for 45 days or until the application is disapproved, rejected or granted by the Commissioner of Administration, whichever is earlier. If the Data Privacy Division requires additional information in support of the application, the application is deemed to have been filed on the date that the additional information is received by the Data Privacy Division. (Minn. Stat. § 13.06, subd. 1; Minn. Rules, Pt. 1205.1800, subp. 3) 2. If the Commissioner determines that an application has been submitted for reasons not consistent with the Act, s /he may immediately reject the application and the data shall have the same classification it had before the application. (Minn. Stat. § 13.06, subd. 1) 3. The Commissioner may consider broadening an agency's application for Temporary Classification so that it has statewide effect. In this case, the data is classified as requested for a period of up to 90 days. (Minn. Stat. § 13.06, subd. 4) 4. The Commissioner may grant a Temporary Classification of government data as either private or confidential for data on individuals or nonpublic or protected nonpublic for data not on individuals. A Temporary Classification which is granted by the Commissioner is effective immediately and the record effecting the approval is sent to the Attorney General. (Minn. 17 Stat. § 13.06, subd. 5) 5. The Attorney General has 25 days to approve the classification granted by the Commissioner, approve a change in classification from confidential to private, or disapprove the classification. If the Attorney General disapproves a classification,, the data becomes public 5 working days after the date of disapproval. (Minn. Stat. § 13.06, subd. 5) 6. On or before January 15 of each year, the Commissioner shall submit all Temporary Classifications in effect on January 1 in bill form to the legislature. (Minn. Stat. § 13.06, subd. 7. Data which the Commissioner disapproves for Temporary Classification becomes public data 20 days after the date of disapproval. (Minn. Stat. § 13.06, subd. 5) 8. An amended application may be filed, requesting the classification deemed appropriate by the Commissioner in a previous statement of disapproval, or setting forth additional information relating to the original application. Data on such an amended application will be classified as requested for a period of 20 days or until the Commissioner grants or disapproves the request. If the amended application is disapproved, the data becomes public 5 working days after the date of the Commissioner's disapproval. (Minn. Stat. § 13.06, subd. 5) 9. A Temporary Classification which is not enacted into law by the legislature shall expire 10 days after the end of the second complete regular session that follows the Commissioner's granting of the Temporary Classification. (Minn. Stat. § 13.06, subd. 6) D. Application for Temporary Classification. 1. All requests for Temporary Classification must be approved by the Responsible Authority before any application is submitted to the Commissioner of Administration. 2. The application forms contained in Exhibits B and C may be copied and used IF you FIRST check with the State's Data Practices Division to be sure that these forms are the latest revision. The application forms contain the necessary instructions for their completion. If any questions arise regarding the application, contact the Data Practices Division at (612) 296 -6733. E. Recordkeeping Requirements If an application for Temporary Classification is granted, the Responsible Authority will provide a copy of the notice of approval to every department head for distribution to department employees. The Responsible Authority will maintain a record of each application for Temporary Classification, whether the application was granted or denied, and the expiration date of each granted application. SECTION 4 RIGHTS OF SUBJECTS OF DATA - THE TENNESSEN WARNING A. Tennessen Warning - Rights of Subjects of Data. The Minnesota Government Data Practices Act provides every individual from whom the City collects private or confidential data with certain rights. These rights include information that is to be communicated to the individual prior to collecting private or confidential information from him or her. 1. Every department that asks an individual to supply private or confidential data concerning him /herself shall, prior to collecting the data, inform the individual of his /her rights as a subject of data. These rights include the Tennessen Warning which is one of the fundamental requirements of the Act. 2. A Tennessen Warning is required when: ❑ an individual; ❑ is asked; ❑ to supply; ❑ private or confidential data; ❑ concerning himself or herself. 3. A Tennessen Warning is not required: a. when collecting public data on an individual; b. when private and confidential data is collected from an individual who is not the subject of the data (i.e., an individual giving information on someone else); when an individual is asked to supply investigative data to a law enforcement officer pursuant to Minnesota Statutes, Section 13.82, Subdivision 5 (Minn. Stat. § 13.04, subd. 2); or d. when an individual volunteers private or confidential information about him /herself without being asked. 4. Contents of Tennessen Warning. The Tennessen Warning consists of the following information that must be communicated to the individual from whom private or confidential data concerning him /herself is collected: 19 a. the purpose and intended use of the requested private or confidential data within the City; b. whether the individual may refuse or is legally required to supply the requested private or confidential data; C. any known consequences arising from the individual's supplying private or confidential data; or d. any known consequences arising from the individual's refusing to supply private or confidential data; and e. the identity of other persons or entities authorized by state or Federal laze to receive the data. (Minn. Stat. § 13.04, subd. 2) NOTE: Unless otherwise provided for by law (e.g., education and medical data), the Responsible Authority or designee must provide minors from whom private or confidential data is collected with a notification that the minor individual has the right to request that parental access to the private data be denied. This notification should be in writing and may be contained on the Tennessen Warning. (See Section 10, "Parental Access to Data on Minors ") (Minn. Rules, Pt. 1205.0500, subp. 3.A.) NOTE: In accordance with the Federal Privacy Act of 1974, "any Federal, State, or local government agency which requests an individual to disclose his social security account number shall inform that individual whether that disclosure is mandatory or voluntary, by what statutory or other authority such number is solicited and what uses will be made of it." (See Section 14, "Use of the Social Security Number".) 5. Restrictions on Use of Data. Private and confidential data may not be collected, stored, used or disseminated for any purpose other than those stated to the individual in the Tennessen Warning, except: a. data collected prior to August 1975 may be used for the purposes for which it was originally collected or for new purposes specifically approved by the Commissioner of Administration; b. data may be used and disseminated to individuals or agencies specifically authorized access to the data by a state, local or federal lazv enacted after the data was collected; C. data for which the Commissioner of Administration has specifically approved a new use or dissemination to carry out a function assigned by law; and d. data for which the individual subject of the data has given his /her informed consent. (See Section 5, "Informed Consent ") (Minn. Stat. § 13.05, subd. 4) 20 A request for Commissioner approval under paragraphs 4.a. or 4.c. may only be filed by the Responsible Authority. B. Administering Tennessen Warnings 1. Depending upon the sensitivity of the information collected or the sensitivity of an individual to personal privacy, Tennessen Warnings may be: a. An oral communication. This is not the preferred method of communicating the Tennessen Warning, and it may be used only when necessary under the circumstances (i.e., collecting private or confidential data over the telephone). If an oral communication is necessary, the specific language communicated must be in written form (for example, a card from which a City staff person reads the "Warning "). b. A written communication requiring the signature of the data subject (i.e., a signature attesting that the individual from whom private or confidential data is collected has read and understands his rights as a subject of data). C. A written communication not requiring a signature. This may be, for example, a brochure, booklet, pamphlet or a single sheet which is handed to the individual prior to collecting the data. 2. Whenever possible, the Tennessen Warning should be included on the form that collects the private or confidential data. 3. A copy of the Tennessen Warning administered to the data subject should be included in the data subject's file. If the Tennessen Warning is given orally or given in written form that does not require the data subject's signature, the person who administered the warning must sign and date the form used. C. Preparing Tennessen Warning Forms 1. Use the "Tennessen Warning Development Worksheet" (Exhibit D) when developing a Tennessen Warning for private and confidential records. 2. If the private or confidential information is collected from a minor (under 18 years of age), provide the "Minor Notification" described in Section 9. 3. Add the following "Rights of Subjects of Data" to your Tennessen Warning, either on the same form as the warning or on a separate sheet. a. You have the right to be informed, upon request, whether you are a subject of government data and the classification of that data. (Minn. Stat. § 13.04, subd. 3) 21 b. You have the right to be shown any public and private information we have on you at no charge. (Minn. Stat. § 13.04, subd. 3) C. You have the right to have copies of any public and private information we have on you but you may be charged a reasonable fee. (Minn. Stat. § 13.04, subd. 3) d. We will provide copies of the requested data about you immediately, if possible, or within 10 working days. (Minn. Stat. § 13.04, subd. 3) e. You have the right to contest the accuracy and completeness of any public or private data we have on you. (Minn. Stat. § 13.04, subd. 4) f. You have the right to appeal any decision we make about your records. (Minn. Stat. § 13.04, subd. 4) 4. All Tennessen Warning forms must be approved by the Responsible Authority before use. The Responsible Authority must maintain copies of all approved forms currently in use. 5. A sample Tennessen Warning is contained in Exhibit E. 22 SECTION 5 INFORMED CONSENT FOR THE RELEASE OF DATA A. Why and When Informed consent is Needed 1. In general, private data on an individual may be collected, stored, used and disseminated only for those purposes stated to the individual data subject at the time the data was collected. (See Section 4, "Tennessen Warning ") (Minn. Stat. § 13.04, subd. 4) 2. However, private data on individuals may be used by and disseminated to any individual or agency by the Responsible Authority or the designee if the individual subject or subjects of the data have given their informed consent (Minn. Stat. § 13.05, subd. 4(d)). NOTE: Except when expressly provided for by law, informed consent cannot authorize a new purpose or a new use of con dential data on individuals. 3. An informed consent or authorization for the release of information is needed in order to: a. use private data for a purpose that was not stated to the individual data subject in the Tennessen Warning given at the time the data was collected; or b. provide access to private data to a person, entity or agency other than those stated to the individual data subject in the Tennessen Warning given at the time the data was collected. 4. An informed consent is not needed: a. to use private data on individuals for any lawful purpose which was communicated to the subject of the data on the Tennessen Warning at the time the data was collected; b. when a new use or dissemination is specifically authorized by a federal, state or local law enacted after the data was collected (Minn. Stat. § 13.05, subd. 4(b)), or C. when the Responsible Authority has requested and received approval from the Commissioner of Administration for a new or different use or dissemination of the data (Minn. Stat. § 13.05, subd. 4(a) and (c)). (See Section 4.A.5.) B. Requirements for Informed Consent 23 1. All informed consents must be in writing on a form provided by the City and approved by the Responsible Authority. The informed consent form must describe the necessity for or consequences of the giving of informed consent, including the consequences of the new or different purpose or use of the data. Informed consents that are not on a City form may be accepted if the Responsible Authority determines that the consent provided is substantially similar to a City informed consent form. 2. An informed consent must be signed by the individual data subject or, in the case of a minor or a person adjudged mentally incompetent, by the data subject's parent or guardian or, in the absence of a parent or guardian, by the person acting as the parent or guardian. (Minn. Stat. § 13.02, subd. 8) 3. For data security reasons, the signature of the data subject should be witnessed. If the signature is not witnessed, the Responsible Authority or designee must make reasonable attempts to verify the signature as belonging to the data subject. Reasonable attempts at verification include: a. the Responsible Authority or designee knows and recognizes the data subject's signature; or b. the Responsible Authority or designee compares the signature on the "informed consent" to other City records that contain the data subject's signature; or C. the Responsible Authority telephones the data subject, and the data subject confirms that s /he signed the "informed consent "; or d. the data subject personally appears before the Responsible Authority or designee, presents identification, and either signs the "informed consent" or verbally confirms that the signature on the "Informed consent" is his /hers. 4. No City employee shall take any action to coerce any data subject to give an informed consent. (Minn. Rules, Pt. 1205.1400, subp. 4.A.) 5. Informed consent shall not be deemed to have been given by an individual subject of the data by the signing of any statement authorizing any entity or person to disclose information about him or her to an insurer or its authorized representative, unless the statement is: a. in plain language; b. dated; C. specific in designating the particular persons or agencies the data subject is authorizing to disclose information about him or her; 24 d. specific as to the nature of the information s /he is authorizing to be disclosed; e. specific as to the persons or entities to whom s /he is authorizing information to be disclosed; f. specific as to the purpose or purposes for which the information may be used by any of the parties named in clause (c), both at the time of the disclosure and at any time in the future; g. specific as to its expiration date which should be within a reasonable period of time, not to exceed one year except in the case of authorizations given in connection with applications for life insurance or non - cancelable or guaranteed renewable health insurance and identified as such, two years after the date of the policy. (Minn. Stat. § 13.05, subd. 4(d); Minn. Rules, Pt. 1205.1400, subp. 5) 6. An example of an "Informed consent" form is contained in Exhibit F. C. Implied Consent 1. The Responsible Authority may deem informed consent to have been given, even in the absence of a written consent signed by the data subject, under the following limited circumstances: a. informed consent is needed to authorize a new or different use of the data by the City; and b. the Responsible Authority or designee has made reasonable efforts to obtain the informed consent of the data subject but those efforts are not acknowledged in any way. (Minn. Stat. § 13.05, subd. 4 (d); Minn. Rules, Pt. 1205.1400, subp. 4.C.) 2. "Reasonable efforts" means: a. depositing in the United States mail, postage prepaid and directed to the last known address of the data subject, at least two communications requesting informed consent; and b. waiting for a period of not less than 60 days for a response to the second request. (Minn. Stat. § 13.05, subd. 4 (d); Minn. Rules, Pt. 1205.1400, subp. 4.C.) 3. Upon the expiration of the 60 day period, the Responsible Authority may interpret the silence of the data subject as the giving of an implied consent to the new or different purpose or use of the data, and the Responsible Authority may implement the new or 25 different purpose or use as though a signed consent had been received. (Minn. Stat. § 13.05, subd. 4 (d); Minn. Rules, Pt. 1205.1400, subp. 4.C.) NOTE: Implied consent may not be used to authorize the dissemination of private data to any person or entity not stated in the Tennessen Warning. Implied consent may be used only to authorize a new or different use or purpose for data within the City. 26 SECTION 6 SUMMARY DATA A. Requests for Summary Data. 1. Definition of Summary Data. "Summary data" means statistical records and reports derived from data on individuals but in which individuals are not identified and from which neither their identities nor any other characteristic that could uniquely identify an individual is ascertainable. (Minn. Stat. § 13.02, subd.. 19.) 2. Classification. Unless classified by a state statute, federal laze or Temporary Classification, summary data derived from private or confidential data on individuals is public. (Minn. Stat. § 13.05, subd. 7.) 3. Duty to Prepare. The Responsible Authority or designee shall prepare the Summary Data upon the request of any person, if: (a) the request is in writing in a form provided by the City; and (b) the requesting person pays the cost of preparing the Summary Data. (Minn. Stat. § 13.05, subd. 7; Minn. Rules, Pt. 1205.0700) The Responsible Authority may delegate the power to prepare Summary Data to a City administrative officer responsible for any central repository of Summary Data or to a person outside of the City, including the requesting person, provided that the outside person signs a non - disclosure agreement, as described in paragraph 6 below. 4. Methods of Preparation. Methods of preparing Summary Data include but are not limited to the following: a. removing from a set of data, a file, or a recordkeeping system all unique personal identifiers so that the data that remains fulfills the definition of summary data as defined by the Act; and b. removing from the entity's report of any incident, or from any collection of data similar to an incident report, all unique personal identifiers so that the resulting report fulfills the definition of summary data as defined by the Act. The phrase "removing all unique personal identifiers" includes but is not limited to blacking out personal identifiers on paper records, tearing off or cutting out the portions of paper records that contain the personal identifiers, and programming computers in such a way that printed, terminal, or other forms of output do not contain personal identifiers. (Minn. Rules, Pt. 1205.0700, subp. 6.) "Unique personal identifiers" means any data that identifies an individual in itself or can be used in connection with other data elements to 27 uniquely identify an individual, including, but not limited to name, street address, job title, and so forth where the particular data could only describe or identify one individual. (Minn. Rules, Pt. 1205.0200, subp. 4.) 5. Time for Response. Within 10 days of receipt of a request for Summary Data, the Responsible Authority or designee shall inform the requestor of the estimated costs of preparing the Summary Data, if any, and either: a. Provide the Summary Data requested; or b. Provide a written statement to the requestor, giving a time schedule for preparing the requested data, including reasons for any delays; or Provide access to the requestor to the private or confidential data so that the requestor can compile the Summary Data. Such access will be provided only when the requestor signs a nondisclosure agreement (see below); or d. Provide a written statement to the requestor stating reasons why the requestor's access would compromise the private or confidential data. (Minn. Rules, Pt. 1205.0700, subp. 4.) 6. Non - disclosure agreement. A non - disclosure agreement (see Exhibit G) must be obtained whenever the person who prepares the Summary Data is an "outside person," i.e., not a City employee. A non - disclosure agreement must contain at least the following: a. a general description of the private or confidential data which is being used to prepare Summary Data (Minn. Rules, Pt. 1205.0700, subp. 5); and b. the purpose for which the Summary Data is being prepared (Minn. Rules, Pt. 1205.0700, subp. 5); and a statement that the preparer understands s /he may be subject to the civil or criminal penalty provisions of the Act in the event that the private or confidential data is disclosed (Minn. Rules, Pt. 1205.0700, subp. 5); and d. a section in which the preparer agrees not to disclose data in any form that would identify or tend to identify an individual, and that he also agrees to defend and indemnify the City and any of its employees in any legal actions brought as a result of his /her having access to private or confidential data; and e. a description of the civil and criminal penalty provisions of the Act; and f. the signature of the preparer and the Responsible Authority or designee. 7. Costs of Preparing Summary Data. The requesting person must pay all costs of preparing the Summary Data. a. The costs to be assessed include: (i) copy charges as set forth in Exhibit H, amended from time to time by the Responsible Authority; (ii) actual labor charges incurred by the City, which shall be determined by multiplying the hourly rate of the employee preparer times the total hours or portion thereof spent in preparing the summary data; (iii) any special costs necessary to produce copies from machine based record keeping systems, including but not limited to computers and microfilm systems; (iv) mailing costs; (v) costs or fees incurred when preparation of the summary data is referred to an outside person other than the requesting person. (Minn. Rules, Pt. 1205.0300, subp. 4; Pt. 1205.0700, subp. 7.) b. When the summary data being requested requires only copying and no other preparation, only reasonable copying costs may be charged. (Minn. Rules, Pt. 1205.0700, subp. 7.) If the summary data prepared has value to the City and the Responsible Authority deems it appropriate, the Responsible Authority shall determine the reasonable value of the Summary Data to the City and reduce the costs assessed to the requesting person. (Minn. Rules, Pt. 1205.0700, subp. 7.) d. The estimated cost of preparing the summary data must be collected from the requesting person prior to preparing the summary data. The requesting person must pay the balance of actual costs, if any, before the summary data will be provided to the requesting person. If the estimated cost paid by the requesting person exceeds the actual cost, the difference must be promptly refunded to the requesting person. 29 SECTION 7 REQUESTS FOR ACCESS AND COPIES OF GOVERNMENT DATA A. Requests for Data - General This section establishes procedures for handling requests for access to and copies of government data. Generally, individual data subjects and persons other than data subjects have the following rights: a. Upon request to a Responsible Authority, an individual must be informed whether the individual is the subject of stored data on individuals and whether the data is classified as public, private, or confidential. An individual data subject has the right to inspect and copy public or private data of which s /he is the subject and to be informed of the data's meaning. (Minn. Stat. § 13.04, subd. 3) b. Any person has the right to inspect and copy public data, regardless of the person's interest in the data. Upon request, any person requesting data has the right to be informed of the data's meaning. (Minn. Stat. § 1103, subd. 3; Minn. Rules, Pt. 1205.0300, subp. 2) 1 B." Requests for Public Data' 1. Scope. This Section 7.B applies to all requests for public data except: a. requests for Summary Data. See Section 6, "Summary Data "; and b. requests for public data that is related to or requested by a party in litigation with the City or that is requested by subpoena. See Section 7.E. 2. Hours. Requests for access to public data must be made during normal business hours. (Minn. Rules, Pt. 1205.0300, subp. 3) 3. Who May Have Access. The Responsible Authority or designee must provide access to public data to any individual or entity who requests the data, without regard to the nature of that person's interest in the data. Access includes the right to inspect the data or to obtain copies. (Minn. Stat. § 13.03, subd. 3; Minn. Rules, Pt. 1205.0300, subp. 2) NOTE: A person who requests public data is not required to provide his or her name, address or other identifying information, and is not required to state his or her reason for requesting the data. 30 4. Form of Request. Requests for access to public data may. be made by telephone, in writing, or in person. In order to preserve efficient operation of City departments, each department head may establish limits on the number or types of requests to which the department will respond over the telephone. (E.g., a department head may establish a limit of only two questions per telephone call or may require that lengthy requests be submitted in writing.) (Minn. Rules, Pt. 1205.0300, subp. 3) 5. Time for Response. Authorized City employees will respond to all requests for public data in a reasonably prompt manner. Whenever possible, the authorized City employees will immediately provide the requested information. or allow the requesting person to inspect the public data. Where an immediate response would unreasonably interfere with the efficient performance of the City's operations, an authorized City employee may require that the requesting person make an appointment or return at a later time to inspect or to pick up copies of the requested data. Any delay in providing requested data must be reasonable in relation to the quantity of data requested, the time needed to retrieve and collect the requested data and, where applicable, the time needed to separate public from nonpublic data, compile copies, or certify copies. (Minn. Rules, Pt. 1205.0300, subp. 3) NOTE: When public data on individuals is requested by the individual data subject and an immediate response is not possible, authorized City employees must inform the data subject of the number of days needed to respond to the request, which may not exceed ten days from the date the request was received, excluding Saturdays, Sundays, and legal holidays. - (Minn. Stat. § 13.04, subd:° 3) 6. Denying Access. If the authorized City employee handling a request believes that the data is not public and that the requesting person is not entitled by law to have access to the data, the request will be handled in the manner provided in Section 71. 7. Fees. Fees may be charged only as provided in Section 9, "fees for copies of Government Data ". 8. IDR Form Required. An Information disclosure request form must be completed if the person requests copies of Public Data on Individuals. (See Section 8) C. Requests for Private Data on Individuals or Nonpublic data Not on Individuals. 2. Scope. This Section 7.0 applies to all requests for private data on individuals or nonpublic data not on individuals, except requests that are related to or made by a party in litigation with the City or that are requested by subpoena. See Section 7.E. 3. Hours. Requests for access to private, data on individuals or nonpublic data not on individuals must be made during normal business hours. (Minn. Rules, Pt. 1205.0500, subp. 31 4. Identities of Persons Requesting Access Must Be Verified. The Responsible Authority or designee may not provide access to private data on individuals or nonpublic data not on individuals to a person unless the requesting person provides reasonable assurance that the person is entitled to access. "Reasonable assurance" includes: a. the requesting person appears at City offices and (1) the Responsible Authority or designee knows and recognizes the person as being the data subject or other person who by law is entitled to access; or (2) presents identification showing him /her to be the data subject or other person who by law is entitled to access; or (3) presents identification showing him /her to be a person designated to have access in.an "Informed Consent" that meets the requirements of Section 5.B.; or (4) in the case of private data on a minor or individual adjudged mentally incompetent, presents identification showing him /her to be the parent of the data subject or presents a copy of a court order appointing him /her as guardian or conservator over the person or estate of the data subject; or (5) in the case of data on decedents, present identification and documentation showing him /her to be a Representative of the Pecedent or trustee in a wrongful death action. (See Section 2.C.) OR b. the request is sent by mail and: (1) the Responsible Authority or designee knows and recognizes the data subject's signature on the request; or (2) the request is accompanied by an "Informed consent" that meets the requirements of Section 5.B.; or (3) .the Responsible Authority or designee verifies the signature on the request as that of the data subject by comparing the signature to other City records that contain the data subject's signature. 4. Government Access. 32 a. The Responsible Authority or designee may allow other government agencies to have access to Private Data on Individuals or nonpublic data not on individuals only when the access is authorized or required by statute or .Federal laze. (Minn. Stat. § 13.05, subd. 9) b. Data has the same classification in the hands of the agency receiving it as it has in the hands of the agency providing it, unless the . classification is required to change to meet judicial or administrative requirements. (Minn. Stat. § 13.03, subd. 4) When practical and necessary, the Responsible Authority or designee shall indicate the classification of Not public data that the Responsible Authority or designee provides to a requesting government agency. C. When necessary, the agency requesting Private Data on Individuals and not listed on the Tennessen Warning, should obtain informed consent from the data subject(s). 5. Time for Response. Authorized City-employees will respond to all requests for nonpublic data not on individuals in a reasonably prompt manner. Whenever possible, the authorized City employees will immediately provide the requested information or allow the requesting person to inspect the public data. Where an immediate response would unreasonably interfere with the efficient performance of the City's operations, an authorized City employee may require that the requesting person make an appointment or return at a later time to inspect or to pick up copies of the requested data. (Minn. Rules, Pt. 1205.0300, subp. 3) NOTE: When private data on individuals is requested by the individual data subject and an immediate response is not possible, authorized City employees must inform the data subject of the number of days needed to respond to the request, which may not exceed ten days from the date the request was received, excluding Saturdays, Sundays, and legal holidays. (Minn. Stat. § 13.04, subd. 3) 6. Subsequent Requests by Individual Data Subject. After an individual data subject has been shown private data about himself or herself, the data need not be disclosed to that individual for six months thereafter unless a dispute or action pursuant to Minnesota Statutes, Section 13.04 is pending or unless additional data on the individual has been collected or created. (Minn. Stat. § 13.04, subd. 3) A request for access that is denied under this paragraph shall be handled in the manner provided in Section 7.F. 7. Denying Access. If the employee handling a request believes that the requesting person is not entitled by law to have access to the data, the request will be handled in the manner provided in Section 71. 8. Fees. Fees may be charged only as provided in Section 9, "fees for copies of Government Data ". 33 9. IDR Form Required. An "Information Disclosure Request" form (see Section 8) must be completed for each request for Not public data, except: a. In cases where primate or nonpublic data is routinely shared with the data subject, the designee may, with the approval of the Responsible Authority, elect not to complete the "Information Disclosure Request" form for each request. Private or nonpublic data may not be'released to the data subject over the telephone unless the authorized employee recognizes the voice of the requesting person as belonging to the data subject. b. No form is required where private or nonpublic data is routinely shared with or provided to an authorized government entity in the normal course of business. Private or nonpublic data may not be released over the telephone to a person representing themselves to be with a government entity authorized to have access unless: (1) the authorized employee recognizes the voice of the requesting person as that of a government employee authorized to have access; or (2) the authorized employee placed the telephone call to the government entity. (Minn. Rules, Pt. 1205.0500, subp. 3) D.' Requests for Confidential data on individuals or Protected Nonpublic Data - Not On Individuals. 1. Scope. This Section 7.D applies to all requests for confidential data on individuals or protected nonpublic data not on individuals, except requests related to or made by a party in litigation with the City or that is requested by subpoena. See Section 7.E. 2. Hours. Requests for access to confidential data on individuals or protected nonpublic data not on individuals must be made during normal business hours. (Minn. Rules, Pt. 1205.0500, subp. 4) 3. Access by Individuals. The Responsible Authority or designee may not provide access to confidential data on individuals or nonpublic data not on individuals to any person except those authorized by law to have access. (See Section 2.D.4.d. -g.) The Responsible Authority or designee shall seek the advice of the city attorney before responding to any request by an individual for confidential data on individuals or nonpublic data not on individuals. 4. Government Access. a. The Responsible Authority or designee may allow other government agencies to have access to confidential data on individuals or Protected Nonpublic Data not on individuals only when the access is authorized or required by statute or federal lau): (Minn. Stat. § 13.05, subd. 9) 34 b. Data has the same classification in the hands of the agency receiving it as it has in the hands of the agency providing it, unless the classification is required to change to meet judicial or administrative requirements. (Minn. Stat. § 13.03, subd. 4) When practical and necessary, the Responsible Authority or designee shall indicate the classification of not public data that the Responsible Authority or designee provides to a requesting government agency. 5. Time for Response. The Responsible Authority or designee will respond to all requests for confidential data on individuals or protected nonpublic data not on individuals in a reasonably prompt manner. 6. Denying Access. If the Responsible Authority or designee believes that the requesting person is not entitled by law to have access to the data, the request will be handled in the manner provided in Section 7.F. 7. Fees. Fees may be charged only as provided in Section 9, "fees for copies of Government Data ". 8. IDR Form Required. An "Information Disclosure Request" form (see Section 8) must be completed for each request for confidential data not on individuals or protected Not public data. I E. Data Requests Related to Litigation. 1. Litigation involving the City. Any request for data or subpoena that is related to a lawsuit involving the City must be referred to the Responsible Authority or designee, regardless of whether the data requested is public or not public. The Responsible Authority or designee will inform the city attorney of the request, and either the Responsible Authority, designee or the city attorney will respond to the request. 2. Subpoenaed documents or testimony. Occasionally private parties subpoena City employees to produce records or to testify concerning City records, in lawsuits that do not involve the City. The Rules that implement the Act require that, if a City employee is subpoenaed to produce documents containing private or confidential data on individuals or to testify concerning private or confidential data on individuals, the City must notify the court of the statutes, Rules, or regulations that restrict disclosure of the information. (Minn. Rules, Pt. 1205.0100, subp. 5.) To ensure that the City complies with its duties, all subpoenas must be referred to the Responsible Authority or designee, who may consult with the city attorney before responding to the request. F. Denying Requests for Access to Data. 1. When access may be denied. Access to government data may be denied when the data is classified by state statute, federal law or Temporary Classification as not accessible to the requestor. 35 2. Responsible Authority or designee to make determination. If an employee handling a request believes that data requested is not public and that the requesting person is not otherwise entitled by law to have access to the data, the employee will refer the request to the Responsible Authority or designee. The Responsible Authority or designee will determine whether the requesting person is entitled by law to have access to the data. In making that determination, the Responsible Authority or designee may consult with the city attorney as deemed appropriate and will consult with the city attorney when required by this policy. 3. Denying access. If the requesting person is not entitled by law to have access to the requested data, the Responsible Authority or designee shall inform the requesting person of the denial, either orally at the time of the request or in writing as soon after that as possible, citing the specific state or Federal law upon which the denial is based. Upon request of any person denied access to data, the Responsible Authority or designee shall certify in writing that the request has been denied and cite the specific statutory section, Temporary Classification, or specific provision of Federal lazy upon which the denial was based. (Minn. Stat. §-13.03, subd. 3) G. Commissioner Opinions. 1. Opinions provided by Commissioner. The Commissioner of Administration is authorized to issue non - binding opinions on questions relating to public access to government data, rights of subject of data or classification of data under Minnesota law. An agency Statezvide System, political subdivision or person who acts in conformity with a Commissioner opinion is not liable for compensatory or exemplary damages, or awards of attorneys' fees, or penalties in actions under Sections 13.08 and 13.09 of the Act. The cost of an opinion is $200. (Minn. Stat. § 13.072) 2. Responsible Authority to request. The Responsible Authority, with advice of the city attorney, may request an opinion from the Commissioner whenever it is in the City's interest to do so. 3. Opinions'to be distributed. The Responsible Authority and designees will keep themselves advised of all opinions issued by the Commissioner. The Responsible Authority or designee will distribute to all department heads copies of opinions that are applicable to City data. Department heads and Authorized Employees will handle City data in accordance with Commissioner opinions except when directed otherwise by the Responsible Authority. The Responsible Authority may, after consulting with the city attorney, direct department heads and City employees to disregard a Commissioner opinion that appears to be in conflict. 36 SECTION 8 INFORMATION DISCLOSURE REQUEST FORM A. Information Disclosure Request - General. The 2 -part "Information Disclosure Request" as illustrated in Exhibit H provides a record of the requestor identification information, the government data requested, and the action taken by the Responsible Authority or designee and any financial transaction which occurs. B. When Completed. The "Information Disclosure Request" should be completed for any one of the following: 1. For all requests by the data subject or other persons for government data classified as other than public. NOTE: In cases where private or nonpublic data is routinely shared with the data subject, the designee may, with the approval of the Responsible Authority, elect not to complete the "Information Disclosure Request" form for each request. Private or nonpublic data may not be released to the data subject over the telephone unless the authorized employee recognizes the voice of the requesting person as belonging to the data subject. 2. For all requests by other government agencies for which the data is not routinely shared or provided in the normal course of business. 3. For requests for Public Data on Individuals, when a fee is assessed. NOTE: An individual who requests public data may not be required to provide his or her name, address or other identifying information (except when copies are to be mailed to the individual) -- only the transaction is recorded. 4. For requests for government data when access is denied and the requestor asks for the "written certification of denial" required by Minnesota Statutes, Section 13.03, subdivision 3. C. Guidelines for Use. 1. Designees shall instruct all Authorized Employees on the correct use of the form. The Responsible Authority or designee will assist in instruction when requested. 37 2. The "Information Disclosure Request" is divided into 4 sections: a. Section A records requestor identification information. The name, address and other identifying information cannot be required of an individual requesting public government data (except where copies are to be mailed). Personal identifying information may be required for requests of data classified as other than public. b. Section B records the action taken by the designee. This section is always completed by the Responsible Authority, designee or other authorized employee. C. Section C records, when applicable, information pertaining to fees to be charged and collected. See Section 9, "fees for copies of Government Data ". Item 11 provides for the calculation of the "Flat Rate ". The total amount due is entered, as applicable, in item 13. The current "Flat Rate" Is contained in Exhibit I. 3. Copy Distribution: a. Original: Retain in a separate file in the department. The retention of this form shows the number and types of requests for data, and provides a written record of the actions taken when questions or problems occur. b. A copy to the requestor. The original serves as a record of the transaction as well as the final receipt of any monies received. If more than one receipt is needed, make photocopies. SECTION 9 FEES FOR COPIES OF GOVERNMENT DATA Pursuant to the Minnesota Government Data Practices Act and unless otherwise provided for by Federal lain, State Statute or rule, fees for government data shall be determined by departments based on the costs of providing such service. Fees shall be reasonable and consistent. A. Fees Not Permitted. 1. No fee may be charged for inspecting data. (Minn. Stat. § 13.03, subd. 3; Minn. Rules, Pt. 1205.0400, subp. 5) 2. No fee may be charged for time spent separating public from Not public data. (Minn. Stat. § 13.03, subd. 3) B. Permitted Fees. 1. Responsible Authority Duties. Exhibit I contains a schedule of fees established by the Responsible Authority. The Responsible Authority will review Exhibit I annually and revise the schedule of fees as necessary. An explanation of the types of fees permitted by the Act follows. 2. Copying charges. When a person requests copies of data, copy charges as set forth in Exhibit I will be assessed for making, certifying, compiling, or electronically transmitting the copies of the data. 3. Labor charges. When a person requests copies of data, and where the time required to search for and retrieve the requested data exceeds one half hour, labor charges as set forth in Exhibit I will be assessed for searching for and retrieving the data. 4. Mailing charges. When a person requests copies of data, and the copies are mailed, mailing charges set forth in Exhibit I will be assessed. 5. Charges for commercially valuable data. When a person requests copies of public government data that has commercial value and is a substantial and discrete portion of or an entire formula, pattern, compilation, program, device, method, technique, process, data base, or system developed with a significant expenditure of public funds by the City, the Responsible Authority may establish a reasonable fee to be charged for the data in addition to the costs of making, certifying, and compiling the copies. The fee charged must relate 39 to the actual development costs of the information. Upon request of any person, the Responsible Authority or designee will provide documentation to explain and justify the fee being charged. The Responsible Authority shall revise Exhibit I from time to time as necessary to reflect commercial charges that the Responsible Authority has determined under this paragraph. (Minn. Stat. § 13.03, subd. 3) C. Fees May Be Waived. 1. When another government agency requires or requests copies of data, and the data is usually provided as part of the normal course of business, the Responsible Authority or designee may provide the requested data at no charge. 2. When records, documents, brochures, pamphlets, books, reports, publications or other data are produced or provided for free distribution to the public, a fee ordinarily will not be charged. A charge may be assessed if an individual request exceeds normal distribution. D. Data Provided with Charge. When access is authorized, data shall be provided at the applicable rate for all other requests, including: 1. Requests made by the media, including representatives of newspaper, radio and television. 2. Requests made by other authorized government agencies or responsible authorities who require or request records, documents, publications or other data which are not usually provided or reproduced as part of the normal course of business. 3. Requests for records, documents, brochures, pamphlets, books, reports, publications or other data that are not normally provided or reproduced for distribution to the public. 4. Requests for copies of public and private data on individuals and public data and nonpublic data not on individuals. E. Collection of Fees. 1. Generally, fees must be collected before data may be released or mailed to the requesting person. The Responsible Authority or designee may authorize release of data without advance payment only if, in the Responsible Authority's or designee's judgment, special circumstances warrant the release and the fiscal responsibility of the requesting person is sound. W1 2. When the estimated cost of providing the data is $50.00 or more, the Responsible Authority or designee shall collect at least 50% of the estimated costs prior to making, certifying and compiling the data. 3. When the estimated costs of providing the data is less than $50.00, the requested data may be prepared prior to collecting the fees and provided to the requestor upon payment of the fees. F. Record of Copies. An Information Disclosure Request form must be completed when required by Section 8, "Information disclosure request form." 41 SECTION 10 PARENTAL ACCESS TO DATA ON MINORS A. Access to a Minor's Data by Parents, Guardians, or an Individual Acting as a Parent or Guardian In the Absence of a Parent or Guardian. 1. A parent or guardian or, in the absence of a parent or guardian, an individual acting as a parent or guardian, shall have access to all public government data on a minor data subject. A parent, guardian or, in the absence of a parent or guardian, an individual acting as a parent or guardian shall have access to all private government data on a minor data subject unless otherwise specifically denied access by a State Statute or Federal law. (Minn. Stat. § 13.02, subd. 8; Minn. Rules, Pt. 1205.0500) 2. The Responsible Authority and designee shall presume that a parent has the authority to exercise rights of the minor inherent in the Act unless the Responsible Authority or designee has been provided with evidence that there is a State Law or court order governing such matters as divorce, separation, or custody, or a legally binding instrument which provides to the contrary. (Minn. Rules, Pt. 1205.0500, subp. 2.13.) B. Notification to Minors. 1. Unless otherwise provided for by law (e.g., educational and medical data), the Responsible Authority or the designee shall provide minors from whom private or confidential data is collected with a notification that the minor individual has the right to request that parental access to the private data be denied. This notification should be in writing and may be contained in the Tennessen Warning. (Minn. Rules, Pt. 1205.0500, subp. 3) (See Section 4, " Tennessen Warning ") 2. A minor data subject who desires that parental access be denied must submit to the Responsible Authority or designee a written request that the data be withheld. The written request must set forth the reasons for denying parental access and must be signed by the minor. (Minn. Rules, Pt. 1205.0500, subp. 3.A.) 3. Upon receipt of the written request, the Responsible Authority or the designee shall determine if honoring the request to deny parental access is in the best interest of the minor. In making the determination, the Responsible Authority or the designee shall be guided by the following considerations: a. whether the minor is of sufficient age and maturity to be able to explain the reasons for and to understand the consequences of the request to deny access; 42 b. whether the personal situation of the minor is such that denying parental access may protect the minor from physical or emotional harm; C. whether there is ground for believing that the minor's reasons for precluding parental access are reasonably accurate; d. whether the data in question is of such a nature that disclosure of it to the parent could lead to physical or emotional harm to the minor data subject; and e. whether the data concerns medical, dental or other health services provided pursuant to Minnesota Statutes, sections 144.341 to 144.347. If so, the data may be released only if failure to inform the parent would seriously jeopardize the health of the minor. (Minn. Rules, Pt. 1205.0500, subp. 3.B.) 4. Without a request from a minor, the Responsible Authority may deny parental access to private data on a minor pursuant to the provisions of Minnesota Statutes, section 144.335 (Access to Health Records) or any other statute or Federal lazy that allows or requires the Responsible Authority the authority to do so, if such State Statute or Federal lazu provides standards which limit the exercise of the discretion of the Responsible Authority. (Minn. Rules Pt. 1205.0500, subp. 5) 43 SECTION 11 CHALLENGING THE ACCURACY AND COMPLETENESS OF DATA A. Right to Contest. An individual subject of data may contest the accuracy and completeness of public and private data concerning him /herself. B. Procedure for Contesting Accuracy or Completeness. 1. Written Request Required. An individual who wishes to contest the accuracy and completeness of public or private data about him/ herself must submit a written notice to the Responsible Authority or designee. The written notice shall contain the following: a. The name, address and phone number of the appealing party (provisions may be made for an individual who wishes to remain anonymous). b. A description of the claimed inaccuracy or incompleteness of the data in question. A list of past recipients of the data, if any, that the appealing party wishes to have notified, if the data is found to be inaccurate or incomplete. 2. Decision. Within 30 days, the designee or Responsible Authority must either correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual, or notify the individual that the designee or Responsible Authority believes the data to be correct. (Minn. Stat. § 13.05, subd. 4) The Responsible Authority or designee should provide the data subject with: a written statement which informs the data subject of his or her right to appeal; and a copy of Minnesota Rules, Part 1205.1600. 3. Right to Appeal. An adverse decision of the Responsible Authority regarding the accuracy and completeness of public or private data may be appealed to the Commissioner of Administration. A notice of appeal must be filed with the Commissioner within 180 days after the Responsible Authority's or designee's decision or within 60 days if the Responsible Authority provides a written statement which informs the data subject of his or her right to appeal. The procedures for this appeal are contained in Minnesota Rules, Part 1205.1600. (Minn. Rules, Pt. 1205.1600, subp. 2) 4. Correcting Data. When an individual successfully challenges the accuracy or 44 completeness of data about him/ herself, the Responsible Authority or designee must complete, correct, or destroy the challenged data, without regard to the requirements of Minnesota Statutes, Section 138.17. The Responsible Authority may retain a copy of the Commissioner of Administration's order or, if no order was issued, a summary of the dispute between the parties that does not contain any particulars of the successfully challenged data. 45 SECTION 12 INTERNAL ACCESS AND SECURITY PROCEDURES A. Appointment of the Responsible Authority. As required by the Act, the City Council has appointed a Responsible Authority, who has full administrative authority to carry out the duties assigned by the Act and Minnesota Rules, Chapter 1205. (Minn. Stat. § 13.02, subd. 16; Minn. Rules, Pt. 1205.2000.)" A copy of the resolution appointing the Responsible Authority is found at Exhibit J. Minnesota Statutes, section 13.05 lists the duties of the Responsible Authority in administering the Act. Exhibit K contains a "Data Practices Act Compliance Checklist" outlining the duties and responsibilities of the Responsible Authority in administering the Act. B. Assignment of Designees. Minnesota Statutes, section 13.03, subd. 2 provides that the Reponsible Authority may appoint one or more designees to assist in performing the duties required of the Responsible Authority under the Act. The Responsible Authority, with the advice and cooperation of the department head, shall assign in writing one or more designees. The designee is the person in charge of individual files or systems containing government data and who receives and complies with requests for government data. A list of designees is found at Exhibit L. The Responsible Authority shall update Exhibit L as necessary to assure that the list is at all times accurate. C. Security Safeguards for Government Data. 1. Access to Not Public Data by City Employees. Only those employees whose job responsibilities require them to have access will be allowed access to files and records that contain not public data. The department head, with the advice and consent of the Responsible Authority, must determine which positions require access to not public data and must inform and instruct all department employees regarding the records to which employees are and are not allowed access. 2. Intraoffice Communications. Employees shall exercise care not to discuss, disclose, or otherwise release the contents of not public data to City employees whose job responsibilities do not require access to the data. 3. Removal of Data Restricted. Data that is classified as not public must be kept and 46 filed only in City offices, and employees may not keep or maintain files of Not public data at their homes. Employees may take not public data outside of City offices for up to one day only when necessary for attending to City business and only with prior approval of the appropriate department head. Removal of any not public data for more than one day requires prior written approval by the appropriate department head and the Responsible Authority. All department heads shall maintain a sign -out sheet for City files, which must contain the file identifying information, the date(s) the file was checked out and returned, the purpose for which the file was removed from City offices, the name of the employee who checked out the file, and the signed initials of the employee who checked out the file. No employee may remove public or not public data from City offices, where the data is the original, official, or only record maintained by the City, except as authorized by the appropriate department head and the Responsible Authority. 4. Security Safeguards. All employees whose job responsibilities require them to have access to private or confidential data on individuals shall adhere to the following security safeguards: a. Desks and file cabinets that contain private or confidential data must be locked during hours when the department is closed. b. Employees shall not leave private or confidential data in view in areas where the general public or non - authorized employees have ready access. C. Employees must shred private or confidential data before placing into trash cans or into recycling bins. d. Paper containing private or confidential data may not be used as "scratch" paper. e. Employees must not disclose their computer access codes to any other employee. It is preferable that employees memorize their computer access codes. However, if an employee determines it is necessary to keep a written reminder of the employee's access code, the employee should keep the code in a secure location, such as a locked desk drawer. f. Floppy discs and other magnetic /film media which contain private or confidential data shall be stored in a secured area when not in use. g. To the greatest extent practicable, files that contain private or confidential data should be clearly labeled to that effect. h. A record must be made of every request for private or confidential data on individuals. (See Section 8, "Information Disclosure Request Form ") 47 5. Contractor Access to Data. When a contract between the City and any person or entity requires that data on individuals be made available to the contracting party(ies) by the City, that data must be administered consistent with the Act. The contracting party must maintain the data on individuals which it received according to the statutory provisions applicable to the data. (Minn. Stat. § 13.05, subd. 6) To ensure that the contracting party complies with the Act, every party who contracts with the City (where contract performance requires that the party have access to data on individuals) shall execute an agreement in which the contracting party agrees to comply with the Act and to indemnify the City against any claim caused by the contracting party's failure to do so. Example agreements are shown at Exhibit M. The Responsible Authority shall maintain a file of all such agreements. This provision applies to all contracting parties whose contracts require access to data on individuals including, without limitation, insurance companies and claims adjusters, city attorney, prosecuting attorney, and labor consultants. 6. Training. The Responsible Authority shall provide or arrange for every new City employee to receive instruction regarding the basic requirements of the Act and of this policy. The Responsible Authority shall conduct or arrange for at least one training session per year for all designees, to review the requirements of the Act and to inform designees of recent changes in the Act. The Responsible Authority shall promptly inform designees of all legislative enactments that change a data classification or change procedural requirements under the Act. SECTION 13 REPORTING AND REVIEW REQUIREMENTS A. Reporting Requirements. 1. Creation of Public Document. The Act requires that the Responsible Authority prepare a public document containing the authority's name, title and address, and a description of each category of record, file, or process relating to private or confidential data on individuals that is maintained by the City. The public document must also include: the name, title and address of designees appointed by the Responsible Authority; identification of the files or systems for which each designee is responsible; and a citation of the State Statute or Federal lazy which classifies each type.of data as private or confidential. All forms used to collect private and confidential data must be included in the public document. The public document must be updated annually by August 1. (Minn. Stat. § 13.05, subd. 1; Minn. Rules, Pt. 1205.1200, subp. 3) 2. Inventory of Data. The state rules that implement the Act require that the Responsible Authority prepare a list or index to all data or types of data currently collected, stored, used, or disseminated by the entity. The list or index must identify the State Statute, Federal laze, or local ordinance that authorizes the programs or functions for which the data is collected, or which authorizes the actual collection, storage, use, or dissemination of data or types of data. The list or index is a public document, and it must be updated whenever a new statute, law, or ordinance or an amendment to an existing statute, law, or ordinance, authorizes new or different collection, storage, use or dissemination. (Minn. Rules, Pt. 1205.1500, subp. 3) For each type of record, file, or process that involves private or confidential data, the list or index must also identify: (a) the uses of and purposes for the collection of the data and (b) all persons, agencies, or entities authorized by state or Federal laze to receive any data disseminated from the particular record, file or process. (Minn. Rules, Pt. 1205.1300, subp. 4) 3. Identification of Data Collected Prior to August 1, 1975. The state Rules that implement the Act require that the Responsible Authority determine, for each record, file or process that involves private or confidential data on individuals, whether the data contained therein was collected prior to, on, or subsequent to August 1, 19.75. Private or confidential data on individuals that was collected prior to August 1, 1975, may not be used, stored, or disseminated for any purpose, except the purposes listed in the public document prepared by the Responsible Authority. (Minn. Rules, Pt. 1205.1300, subps.1 and 2; Minn. Stat. § 13.05, subd. 4(a). B. Data Practices Annual Report. 49 1. Report Form. The "Data Practices Annual Report" form (Exhibit N) represents a consolidation of the reporting requirements explained above. These are: (1) the public document required by Section 13.05 of the Act, (2) the data inventory required by the implementing Rules; and (3) the identification of the active and inactive records collected prior to and after August 1, 1975. 2. Instructions for Completing Form. The following descriptions and instructions for the various data elements may be helpful to you in completing the "Data Practices Annual Report" form. a.. Responsible Authority: Name; Title and Address. Enter the name, title and address of the Responsible Authority for the government data being reported. b. Designee: Name, Title and Address. Enter the name, title and address of the designee who has been assigned, in writing, to your department. A list of assigned designees and areas of assignment is found at Exhibit L. C. Reporting link: Name and Address. Enter name of department, division, or unit making the report. d. Name of Record, File, Process, Form or Data Type. (Complete for all data classifications.) Enter the name or title of the record, file, form, etc. of the government data being reported. e. Description. (Complete for all data classifications.) Enter the description of the government data in terms that are readily understandable to the general public. Enabling Authority. (Complete for all data on individuals.) The enabling authority is the federal, state or local law which authorizes the program or function for which the data is collected, or which authorizes the actual data collection, storage, use, or dissemination. g. Data Classification. (Complete for all data classifications.) Enter either Pub(lic), Priv(ate), Conf(idential), Non(public), or PNon (Protected Nonpublic) in the space provided. Remember, only a State Statute, Federal law or Temporary Classification can classify government data as not public. h. Authorized Recipients. (Complete for private and confidential data.) List those individuals, entities or persons who are authorized by federal, state, or local law to gain access to the data. The authorized recipients are those individuals, entities or persons listed on your Tennessen Warning. 3. Forms to be included with report. When completing the report, include a sample 50 of all form(s) used to collect private or confidential data on individuals. C. Data Practices Review Requirements. 1. Plan for data review and analysis. The Act and the Rules require that the City establish a plan to review and analyze the data administration practices of the City. (Minn. Stat. § 13.05, subd. 5; Minn. Rules, Pt. 1205.1500) Pursuant to the City's plan, the Responsible Authority has established mechanisms and procedures, more fully described in the paragraphs below, to ensure that data collected on individuals is accurate, complete, current and necessary. As used in this policy, these terms have the following meanings: a. "Accurate" means that the data in question is reasonably correct and free from error. (Minn. Rules, Pt. 1205.1500, subp. 2.A.) b. "Complete" means that the data in question reasonably reflects the history of an individual's transactions with the particular entity. Omissions in an individual's history that place the individual in a false light shall not be permitted. (Minn. Rules, Pt. 1205.1500, subp. 2.B.) C. "Current" means that the data in question must be logically related to the entity's required and actual use of the data in its day to day operations. (Minn. Rules, Pt. 1205.1500, subp. 2.C.) d. "Necessary" means that: (i) the particular data is both required to carry out programs and functions that are expressly or impliedly authorized by a provision of state statute, federal lazy, or a local ordinance, and periodically examined, updated, modified, or referred to by the City; or (ii) the City would be unable to fulfill its duties without undue or increased burden or expense, if the particular data were not collected, stored, used, or disseminated; or (iii) retention of the particular data is required in the event that a legal action is brought against or by the City; or (iv) retention of the particular data is essential to comply with a state or federal requirement that data be retained for a specified period for the purposes of auditing, records retention, historical interest, and other similar purposes. (Minn. Rules, Pt. 1205.1500, subp. 4.) 2. Procedures to be followed. To ensure that data collected on individuals is accurate, complete, current, and necessary, all employees who collect, use, or disseminate data on individuals must adhere to the following procedures: a. At the time that data is collected from the individual data subject, the individual should be advised of his or her right to review and contest the accuracy or completeness of public or private data concerning him /herself. (See Section 4, "Rights of Subjects of Data - The Tennessen Warning" and Section 11, 51 "Challenging the Accuracy and Completeness of Data. ") b. An individual data subject should be encouraged to review his /her file for accuracy, completeness and currency. C. Whenever possible and practical, collect data about an individual from the individual subject of the data rather than from third parties (e.g., birthdate, address, etc.). (This directive does not prohibit employees from collecting data from third parties.) d. Design forms to collect objective types of data elements whenever possible, rather than data which calls for an opinion or conclusion or other subjective entry. Forms for the collection of data on individuals should request only necessary data. e. Department heads should periodically review forms used to collect data on individuals. Data elements that are not necessary or that lend themselves to ambiguity or subjectivity should be removed and the forms redesigned. f.- Department heads should periodically conduct quality/ validity checks on sample case files that contain data on individuals. g. Each department head shall provide instruction and training to new employees regarding: (i) what records the employee will be required to maintain that include data on individuals; (ii) how to accurately record information provided by an individual; and (iii) the procedures for correcting inaccurate data (see Section 11, "Challenging the Accuracy and Completeness of Data "). If an employee discovers an inaccuracy in any individual data subject's record, the employee shall correct the inaccuracy by including in the data subject's record a writing that identifies the inaccuracy and the correct information and explains the basis for the change to the record. h. All records shall be disposed of according to the State General Records Retention Schedule adopted by the City. i. All forms used to collect private or confidential data must be reviewed by the Responsible Authority or designee and attached to the Data Practices Annual Report. The "Forms Analysis Worksheet" as illustrated in Exhibit O may be used for the analysis and review of new and revised forms. 52 SECTION 14 USE OF THE SOCIAL SECURITY NUMBER A. Federal Law Requirements. 1. Use is restricted. Under federal laze, the City may not compel the disclosure of an individual's social security number or deny any individual any right, benefit, or privilege provided by law because of the individual's refusal to disclose his social security number, EXCEPT that disclosure may be compelled and benefits may be denied for refusal to disclose if: a. disclosure of the social security number is required by federal statute; or b. disclosure is required by a statute or regulation adopted prior to January 1, 1975, for the purpose of verifying the identity of an individual, in connection with a system of records operated by a federal, state or local agency prior to January 1, 1975. (P. L. 93 -579, ❑ 7, 88 Stat.1909) 2. When disclosure may be compelled. Federal lazu permits any State or political subdivision of a state to require disclosure of an individual's social security number and to use an individual's social security number for the purpose of establishing the identity of the individual, in the administration of a tax, general public assistance, driver's license, or motor vehicle registration law within its jurisdiction. (42 U.S.C. ❑ 405 (c)(2)(C).) For example, the State of Minnesota requires that homestead applications must include property owners' social security numbers. (Minn. Stat. §273.124, subd.13.) 3. Advisory required. A federal, state, or local government agency that requests an individual to disclose his social security number must inform the individual whether the disclosure is mandatory or voluntary, by what statutory or other authority such number is solicited, and what uses will be made of it. (P. L. 93 -579, ❑ 7, 88 Stat.1909.) 4. Penalty for violation. A person who discloses, uses, or compels the disclosure of the social security number of any person in violation of the laws of the United States is guilty of a felony and subject to fine or imprisonment for up to five years, or both. B. State Restrictions. Federal law does not prevent cities from requesting voluntary disclosure of an individual's social security number when disclosure cannot be compelled, provided that the individual is informed that the disclosure is voluntary. State Law, however, restricts the collection of 53 data on individuals to that which is necessary for the administration and management of programs specifically authorized by the legislature or local governing body or mandated by the federal government. (Minn. Stat. § 13.05, subd. 3.) C. Directions for Use of Social Security Number. 1. City policy on use of social security number. Social security numbers may be requested from individuals only when collection or use of the social security number is mandated by federal or State Law or when use of the social security number for purposes of identifying an individual is essential to the performance or operation of City functions that are required by federal or State Law. 2. Designing forms. All forms used for the collection of data on individuals and existing as of the adoption of this policy have been reviewed for compliance with City policy regarding the use of social security numbers. All forms designed after the date of adoption of this policy, for the purpose of collecting data on individuals, must conform to the City policy on the use of social security numbers. The Responsible Authority is required to review and approve all forms used to collect private or confidential data on individuals. 54 GLOSSARY OF TERMS Act means the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended. Authorized programs are those plans or procedures established by Federal lain, State Statute or local governing body. City means the City of Edina, Minnesota. Confidential Data on Individuals. Pursuant to Minn. Stat. § 13.02, subd. 3, confidential data on individuals means data which is made not public by statute or Federal laze applicable to the data and is inaccessible to the individual subject of the data. "Confidential" as used in some Minnesota Statutes and Federal lazes may actually mean "Private Data on Individuals" as defined in Minn. Stat. § 13.02, subd. 12, if the data is accessible to the data subject. (Minn. Stat. § 13.02, subd. 3; Minn. Rules, Pt. 1205.0200, subp. 3) Court Order means the direction of a court or judge made or entered in writing, and not included in a judgment. Data Not on Individuals means all government data which is not data on individuals. (Minn. Stat. § 13.02, subd. 4) Data on Individuals means all government data in which any individual is or can be identitied as the subject of the data, unless the appearance of the name or other identifying data can be clearly demonstrated to be only incidental to the data and the data are not accessed by the name or other identifying data of any individual. (Minn. Stat. § 13.02, subd. 5) Data Practices Annual Report is a consolidation of some of the written reporting requirements of the Act including: (1) the Annual Inventory of Records, (2) the list or index to all data or types of data, and (3) the identification of the active and inactive records collected prior to and after Aug. 1, 1975. Data Subject means the individual or person about whom the data is created or collected. Designee means any person designated by a Responsible Authority (a) to be in charge of individual files or systems containing government data and (b) to receive and comply with requests for government data. (Minn. Stat. § 13.02, subd. 6) Enabling Authority means the state, federal or local law that authorizes the program or function for which the data is collected, or which authorizes the actual data collection, storage, use or dissemination. 55 Entity means any governmental agency subject to the requirements of the Act including state agencies, political subdivisions and Statewide Systems. Federal Law means the United States Code, Rules of federal agencies as published in the Federal Register, and federal case law, including decisions of any court in the federal judicial system. Government Data means all data collected, created, received, maintained or disseminated by any State Agency, political subdivision, or Statewide System regardless of its physical form, storage media, or conditions of use. (Minn. Stat. § 13.02, subd. 7) Individual means a natural person (as opposed to a corporate person) for data on individuals. In the case of a minor or an individual adjudged mentally incompetent, "individual" may include a parent or guardian or an individual acting as a parent or guardian in the absence of a parent or guardian. (Minn. Stat. § 13.02, subd. 8) Information Disclosure Rquest Form records (a) requestor identification data, (b) a description of the information requested, (c) the action taken by the Responsible Authority, designee or his representative, and (d) any financial transaction which may occur. Informed Consent means '(1) the data subject possesses and exercises sufficient mental capacity to make decisions which reflect an appreciation of the consequences of allowing the entity to initiate a new purpose or use of the data in question, and (2) forms which are used to record the authorization for a new purpose or use of the data in question. Exhibit F is an example of a form used to obtain and record the informed consent. Non - disclosure Agreement is a signed agreement between a Summary Data requestor and the entity maintaining the requested government data on individuals whereby the requestor agrees to comply with the requirements of the Act in handling private and confidential data on individuals. (Minn. Rules, Pt. 1205.0700) Exhibit M is an example of a non - disclosure agreemen t. Nonpublic Data means data not on individuals which is made by statute or Federal law applicable to the data: (a) not accessible to the public; and (b) accessible to the subject, if any, of the data. (Minn. Stat. § 13.02, subd. 9) Not Public Data means any government data which is classified by statute, Federal law, or Temporary Classification as confidential, private, nonpublic, or protected nonpublic. (Minn. Stat. § 13.02, subd. 8a) Person means any individual, partnership, corporation, association, business trust or a legal representative of an organization. (Minn. Stat. § 13.02, subd. 10) Private Data on Individuals means data which is made by statute or Federal law applicable 56 to the data: (a) not public; and (b) accessible to the individual subject of the data. (Minn. Stat. § 13.02, subd. 12) Protected Nonpublic Data means data not on individuals which is made by statute or Federal laze applicable to the data: (a) not public and (b) not accessible to the subject of the data. (Minn. Stat. § 13.02, subd. 13) Public Data Not on Individuals means data not on individuals which is accessible to the public, according to the procedures described in Minn. Stat. § 13.03. (Minn. Stat. § 13.02, subd. 14) Public Data on Individuals means data on individuals which is accessible to the public, according to the procedures described in Minn. Stat. § 13.03. (Minn. Stat. § 13.02, subd. 15) Representative of the Decedent is (1) the personal representative of the estate during the period of administration; (2) the surviving spouse if there is not personal representative of the estate or after discharge of the personal representative; (3) any child; or (4) the father and mother. Requestor means the individual, entity or person requesting access and copies of government data. Responsible Authority: The Responsible Authority is the public officer who is required by the Act to administer the collection, storage, use and dissemination of government data for the particular governmental entity and to establish procedures and policies to ensure that the entity complies with the Act. The Responsible Authority for the City is designated by the city council. The job title of the Responsible Authority for the City appears at Exhibit J. Rules, as used here means Minnesota Rules, Chapter 1205. State Agency means the state, the University of Minnesota, and any office, officer, department, division, bureau, board, commission, authority, district or agency of the state. (Minn. Stat. § 13.02, subd. 17) State Law means Minnesota Statutes, and decisions of any court in the state judicial system. State Lazy includes Rules promulgated, pursuant to statute, by a State Agency. State Statute means acts and session laws enacted by the legislature and codified in Minnesota Statutes. Statute does not include special laws. Statewide System includes any record - keeping system in which government data is collected, stored, disseminated and used by means of a system common to one or more state agencies or more than one of its political subdivisions or any combination of state agencies and political subdivisions. (Minn. Stat. § 13.02, subd. 18) 57 Summary Data means statistical records and reports derived from data on individuals but in which individuals are not identified and from which neither their identities nor any other characteristic that could uniquely identify an individual is ascertainable. (Minn. Stat. § 13.02, subd. 19) Temporary Classification means an application by a State Agency, Statewide System or political subdivision, pursuant to Minn. Stat. § 13.06, which has been approved by the Commissioner of Administration and not disapproved by the Minnesota Attorney General, and which temporarily changes the classification of government data, pending review by the Minnesota Legislature. Data that has not been expressly classified as public or not public by statute or Federal law may be temporarily classified as private or confidential on data on individuals or nonpublic or Protected Nonpublic Data not on individuals. Tennessen Warning is an advisory communicated to an individual who is asked to supply private or confidential data concerning himself/ herself. The Tennessen Warning enumerates the individual's rights concerning the data, as enumerated in Minn. Stat. § 13.04, subd. 2. Exhibit E is an example of a Tennessen Warning. EXHIBIT A YOUR RIGHTS AS A SUBJECT OF GOVERNMENT DATA (M.S.13.05, Subd. 8) NOTE: If you collect private or confidential data add this information to your Tennessen Warning. Several state and federal laws better protect your privacy rights with regard to the information we collect, use and disseminate about you. These rights are described below. The information that we collect about you is classified as: Public - anyone can see the information Private - only you can see the information Confidential - you cannot see the information You have the right to be informed, upon request, whether you are a subject of government data and the classification of that data. (M.S.13.04, Subd. 3) You have the right to be shown any public and private information we have on you at no charge. (M.S.13.04, Subd. 3) You have the right to have copies of any public and private information we have on you but you may be charged a reasonable fee. (M.S.13.04, Subd. 3) We will provide copies of the requested data about you immediately, if possible, or within five working days. If we cannot provide the data in five working days, we will notify you of this and we will provide the data within another working five days. You have the right to contest the accuracy and completeness of any public and private data we have on you. (M.S.13.04, Subd. 4) You have the right to appeal any decision we made about your records. (M.S.13.04, Subd. 4) To exercise any of these rights, contact: City of Edina 4801 West 50th Street Edina, MN 55424 952 - 927 -8861 EXHIBIT B APPLICATION FOR TEMPORARY CLASSIFICATION OF DATA ON INDIVIDUALS AS PRIVATE OR CONFIDENTIAL Check one: NEW APPLICATION AMENDED APPLICATION INSTRUCTIONS: This application must be completed in full. The information requested is based on the requirements of M.S. 13.06, Subd. 2. This application cannot be processed unless it is completed. Submit this application to: Commissioner, Department of Administration 200 Administration Building 50 Sherburne Avenue St. Paul, Minnesota 55155 Where this application does not provide enough space to answer a question, please complete your answer on a separate sheet, identify it by question number, and attach the sheet(s) to this application. It is strongly recommended that you prepare this application in consultation with your legal advisor. Preparation of responses to certain question, such as compelling need, deal with legal standards for which legal guidance is indicated. Pursuant to M.S. 13.06, Subd. 1, upon filing of a NEW application, the data for which a private or confidential classification has been requested receives the requested classification for a period of 45 days, or until the commissioner approves or disapproves the application (whichever is earlier). In the case of an AMENDED application, the time period is 20 days. Pursuant to M.S. 13.06, Subd. 4, the commissioner may consider a NEW application for statewide applicability. Should the commissioner deem this approach advisable, the data for which the classification is requested receives the requested classification for a period of 90 days, or until the commissioner approves or disapproves the application (whichever is earlier). In the case of an AMENDED application, the time period is 20 days. If questions arise, contact the Public Information Policy Analysis Division, (651)297 -6733 or fax at (651)205 -4219. Application for Temporary Classification of Data on individuals Page 2 THIS APPLICATION IS A PUBLIC RECORD 1. This is an application for Temporary Classification of data as: PRIVATE CONFIDENTIAL pursuant to M.S. 13.06, Subd. 2 (Only one box may be checked. An agency cannot apply for both types of classification on the same form. Separate applications must be prepared when requesting both private and confidential Temporary Classifications.) 2. Name and Address of requesting agency: 3. This application is for: (Check one) this agency only. all similar agencies. (If applying on behalf of other agencies, you must provide a list identifying all such agencies. Indicate clearly that the agencies listed have agreed to participate in the application and that they agree to be bound by the ruling.) 4. Name and title of Responsible Authority making the application: M.S. 13.06, Subd. 1, states that only the Responsible Authority for an agency or subdivision, as defined in M.S. 13.02, Subd. 16, can submit this application. 5. Describe all data or types of data to be covered by this classification. This description must be as explicit and detailed as possible. Although item by item listings of data items are not required, general terms such as ❑all personnel records❑, ❑all police records:❑, etc., are not acceptable. Where possible, specific file or record titles may be used. Copies of data collection forms may be submitted. As part of your description you may exempt specific items that are public information. Application for Temporary Classification of Data on individuals Page 3 6. Is there a Minnesota Statute or federal law which currently allows classification of this data as private or confidential? YES NO If you are able to specifically cite such a statute or Federal law, there is NO need to submit this application. The data you desire is already classified by law. 7. Do you know of any statute or Federal law which could be interpreted to forbid classification of this data as private or confidential? If so, please identify. IN ORDER TO COMPLY WITH M.S. 13.06, SUBD. 2, YOU MUST ANSWER EITHER QUESTION 8 OR QUESTION 9. PLEASE ANSWER ONLY ONE QUESTION. IF YOU ANSWER MORE THAN ONE OF THESE QUESTIONS, YOUR APPLICATION WILL BE RETURNED TO YOU. 8. Applicants must clearly establish that data similar to that for which the Temporary Classification is sought has been treated as either private or confidential (a) by other state agencies or political subdivisions and (b) by the public. a) Please describe how similar data has been treated by other agencies, including statutory citations, examples and agency identifications where possible. b) Has any of the data covered by this application ever been made available to the general public, including the media, in the past? YES NO If yes, explain Application for Temporary Classification of Data on individuals Page 4 5. Describe how "public access to data would render unworkable a program authorized by law." (M.S. 13.06, Subd. 3.(b)). A citation and brief discussion of the statute or Federal law which authorizes the program will be helpful in processing this application. 6. In order to establish, pursuant to M.S. 13.06, Subd. 2 (b), that a compelling need exists for immediate Temporary Classification, describe how release of the data to the public or, in the case of confidential data, to the data subject could adversely affect the public interest or the health, safety, well -being or reputation of the data subject. Consult with your legal advisor about the meaning of the phrase compelling need. It is not sufficient to merely affirm that a "compelling need" exists. You are required to state explicitly the nature of the compelling need and to cite facts supporting your assertions. To establish a compelling need for a classification of data as "private" you must detail the adverse effects of releasing the data to the public. To establish a compelling need for classifying the data as "confidential" you must describe the adverse effects if the data were released not only to the public but to the data subject as well. I affirm that all of the above statements are true, to the best of my knowledge, and that I am aware that any classification made under this application expires ten days following the end of the second legislative session after it is grated unless enacted by law pursuant to M.S. 13.06, Subd. 7. Date: Signature of Responsible Authority EXHIBIT C APPLICATION FOR TEMPORARY CLASSIFICATION OF DATA NOT ON INDIVIDUALS AS NONPUBLIC OR PROTECTED NONPUBLIC Check one: NEW APPLICATION AMENDED APPLICATION INSTRUCTIONS: This application must be completed in full. The information requested is based on the requirements of M.S. 13.06, Subd. 3. This application cannot be processed unless it is completed. Submit this application to: Commissioner, Department of Administration 200 Administration Building 50 Sherburne Avenue St. Paul, Minnesota 55155 Where this application does not provide enough space to answer a question, please complete your answer on a separate sheet, identify it by question number, and attach the sheet(s) to this application. It is strongly recommended that you prepare this application in consultation with your legal advisor. Preparation of responses to certain question, such as compelling need, deal with legal standards for which legal guidance is indicated. Pursuant to M.S. 13.06, Subd. 1, upon filing of a NEW application, the data for which a private or confidential classification has been requested receives the requested classification for a period of 45 days, or until the commissioner approves or disapproves the. application (whichever is earlier). In the case of an AMENDED application, the time period is 20 days. Pursuant to M.S. 13.06, Subd. 4, the commissioner may consider a NEW application.for statewide applicability. Should the commissioner deem this approach advisable, the data for which the classification is requested receives the requested classification for a period of 90 days, or until the commissioner approves or disapproves the application (whichever is earlier). In the case of an AMENDED application, the time period is 20 days. If questions arise, contact the Public Information Policy Analysis Division, (651)297 -5888 or (651)296 -6733. Application for Temporary Classification of Data on individuals Page 2 THIS APPLICATION IS A PUBLIC RECORD 1. This is an application for Temporary Classification of data as: NONPUBLIC PROTECTED NONPUBLIC pursuant to M.S. 13.06, Subd. 3 (Only one box may be checked. An agency cannot apply for both types of classification on the same form. Separate applications must be prepared when requesting both nonpublic and protected nonpublic Temporary Classifications.) 2. Name and Address of requesting agency: 3. This application is for: (Check one) this agency only. all similar agencies. (If applying on behalf of other agencies, you must provide a list identifying all such agencies. Indicate clearly that the agencies listed have agreed to participate in the application and that they agree to be bound by the ruling.) 4. Name and title of Responsible Authority making the application: M.S. 13.06, Subd. 1, states that 9LIX the Responsible Authority for an agency or subdivision, as defined in M.S. 13.02, Subd. 16, can submit this application. 5. Describe all data or types of data to be covered by this classification. This description must be as explicit and detailed as possible. Although item by item listings of data items are not required, general terms such as ❑ all personnel records ❑, ❑ all police records: ❑, etc., are not acceptable. Where possible, specific file or record titles may be used. Copies of data collection forms may be submitted. Application for Temporary Classification of Data on individuals Page 3 As part of your description you may exempt specific items that are public information. 6. Is there a Minnesota statute or Federal law which currently allows classification of this data as nonpublic or protected nonpublic? YES NO If you are able to specifically cite such a statute or Federal law, there is NO need to submit this application. The data you desire is already classified by law. 7. Do you know of any statute or Federal law which could be interpreted to forbid classification of this data as nonpublic or protected nonpublic? If so, please identify. IN ORDER TO COMPLY WITH M.S. 13.06, SUBD.3, YOU MUST ANSWER EITHER QUESTION 8, QUESTION 9, OR QUESTION 10. PLEASE ANSWER ONLY ONE QUESTION. IF YOU ANSWER MORE THAN ONE OF THESE QUESTIONS, YOUR APPLICATION WILL BE RETURNED TO YOU. 8. Applicants must clearly establish that data similar to that for which the Temporary Classification is sought has been treated as either nonpublic or protected nonpublic (a) by other state agencies or political subdivisions and (b) by the public. a) Please describe how similar data has been treated by other agencies, including statutory citations, examples and agency identifications where possible. b) Has any of the data covered by this application ever been made available to the general public, including the media, in the past? YES NO If yes, explain 9. Describe how public access to the data would render unworkable a program authorized by law. (M.S.13.06, Subd. 3.(b) ). A citation and brief discussion of the statute or Federal law which authorizes the program will be helpful in processing this application. Application for Temporary Classification of Data on individuals Page 4 10. In order to establish, pursuant to M.S. 13.06, Subd. 3 (c), that a compelling need exists for immediate Temporary Classification, describe how release of the data to the public or, in the case of Protected Nonpublic Data, to the data subject could adversely affect the public interest or the health, safety, well -being or reputation of the data subject. Note: Consult with your legal advisor about the meaning of the phrase compelling need. It is not sufficient to merely affirm that a compelling need exists. You are required to state explicitly the nature of the compelling need and to cite facts supporting your assertions. I affirm that all of the above statements are true, to the best of my knowledge, and that I am aware that any classification made under this application expires ten days following the end of the second legislative session after it is granted unless enacted by law pursuant to M.S. 13.06, Subd. 7. Date: Signature of Responsible Authority EXHIBIT D TENNESSEN WARNING DEVELOPMENT WORKSHEET Minnesota Statutes, section 13.04, "Rights of Subjects of Data" requires that when an individual is asked to supply private or confidential data concerning himself or herself, he or she must be given certain information about why we need the data and how we will use it. In order to draft a "Tennessen Warning" which meets the requirements of Minnesota Statutes, sections 13.04, subdivision 2,13.05, subdivision 8 and other provisions of the Data Practices Act, please complete the following: 1. Name of department and contact person. 2. Briefly describe the purpose and intended use of the information you are requesting. 3. Can the individual refuse to supply any of the requested information or is the information required? If the data is legally required, what is the authority (i.e., court order, statute, or Federal law)? 4. What are the known consequences to the individual of supplying the requested data? (Examples: employment or program eligibility) 5. What are the known consequences to the individual of refusing to supply the requested data? (Examples: contempt of court, eligibility for employment or program participation) 6. List the identity of other individuals, entities or persons authorized by state or Federal law to receive the data. (Examples: individuals whose work assignment request access, pursuant to court order, pursuant to State Law) 7. Is any private or confidential data collected from a minor? If so, determine whether minor notification is required. EXHIBIT E As an employee of the City of Edina .... ...and in accordance with the Minnesota Government Data Practices Act, the following information is provided regarding the information we collect about you. The personnel data we collect from you is used to record your employment history with the City, and in the administration of health insurance, pension plans, fringe benefits, workers' compensation, unemployment compensation and employee assistance programs. Your Social Security Number is required in the administration of taxes. You are not required to provide all of the information we ask you to provide; however, without certain information, we will not be able to process your application. If you have any questions about the information we ask you to provide, please contact the personnel office. The information we collect about you is classified as: • Public which means that the information is available to anyone who asks to see it; • Private which means that the information is available only to the person the information is about, and to the staff who must use it in the normal course of conducting City business, and as otherwise provided for by law, and • Confidential which means that information is not accessible to the data subject (e.g., certain human rights investigations). As an employee of the City of Edina, the following information about you will be public: • Name • Actual gross salary • Salary range • Contract fees • The value and nature of employer -paid fringe benefits • The basis for and the amount of any added remuneration, including expense reimbursement, in addition to salary (e.g., travel advance, tuition reimbursement and parking) • Your job title • Your job description • Education and training background • Previous work experience • Dates of first and last employment with the City • The existence and status, of any complaints or charges against the employee, regardless of whether the complaint or charge resulted in a disciplinary action The final disposition of any disciplinary action together with the specific reasons for the action and data documenting the basis of the action, excluding data that would identify confidential sources who are employees of the public body The terms of any agreement settling any dispute arising out of an employment relationship, including a buyout agreement as defined in section 123.34, subd. 9a, paragraph (a); except that the agreement must include specific reasons for the agreement if it involves the payment of more than $10,000 of public money Work location Work telephone number Badge number, if applicable Your city and county of residence Honors and awards received because of City employment Payroll time sheets or other comparable data that are only used to account for employee ❑s work time for payroll purposes, except to the extent that release of time sheet data would reveal the employee ❑s reasons for the use of sick or other medical leave or other Not public data Under the law, private personnel data may be shared with labor organizations to the extent that they need it in the conduct of normal business as your representative. Personnel data may be shared with personnel employees, accounting and payroll staff, insurance providers, City contractors whose contracts require access (e.g., the city attorney or insurance claims adjuster), the Public Employees Retirement Association (PERA), the Internal Revenue Service (IRS), Social Security Administration (SSA), State Department of Employment and Security, other states, as required by a court order, for the purposes of wage attachments, bankruptcies, and as may be required by any subsequent law. Information not listed as public, which is maintained as part of your personnel record, is private, and will not be shared with anyone but those members of our staff, appointing authorities, those whose work assignment requires access and, as authorized by law without your informed written consent. If you have any questions regarding your rights as a subject of data, please contact the Personnel Department. I have read and understand the above advisory. Date: Employee Signature I, EXHIBIT F CITY OF EDINA (name of individual authorizing release) authorize the (City of Edina) (Housing and Redevelopment Authority of the City of Edina) to disclose to: the following information: for the following purpose: I understand that my records are protected under state and /or federal privacy laws and cannot be disclosed without my written consent unless otherwise provided for by state or Federal law. I also understand that I may revoke this consent at any time and that in any event this consent expires automatically on ,19 Executed this day of ,19 Signature of individual authorizing release: I witnessed his /her own free will. sign the above release; and s /he did so of Signature of witness: Address: EXHIBIT G GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT NOTE: Review the following with your attorney 1. City of Edina hereby authorizes access to the following described government data: the Requestor, 2. Access to the above specified government data (or data subjects) shall be for the purpose of: 3. COST. The Requestor agrees to bear the costs associated with the preparation of the data which has been determined (estimated) to be $ pursuant to Attachment A. 4. ACCESS TO DATA SUBJECTS. (Optional) If access to data subjects is required for the purposes outlined in paragraph 2 above the data subject will be pre- screened by the City for the data subject's willingness to be contacted by the Requestor. This will be accomplished by a form letter mailed to the data subject by the City, at the Requestor's expense, explaining the study and its purposes. A consent form will be attached to the form letter to be signed by the data subject authorizing individual access and returned to the City. The consent form shall explain the purpose of the study; any consequences to the data subject and explain that the data subject may withdraw consent at any time. The Requestor shall offer to answer any inquiries by the data subjects and indicate where those inquiries may be directed. No disclaimer of responsibility by the Requestor may be used and the privacy rights of data subjects may not be waived. 5. SECURITY. The Requestor shall protect the privacy interests of individual data subjects and hereby agrees that all data classified by state or Federal law as not public which is obtained from City records or through contacts with data subjects and incorporated into reports, summaries, compilations, articles, or any document or series of documents capable of publication shall have all unique personal identifiers removed which could be used to identify any individual(s) afforded confidentiality. Data contained in files, records, microfilm, computer discs or tapes, or other storage media maintained by the City are the property of the City and are not to leave the custody of the City. The Requestor agrees not to make reproductions of any data in the files or remove any such data from the research site that can in any way identify an individual in the exercise of this Agreement. The Requestor, or its employees and its agents involved in this project agree that no data obtained during the project that is irrelevant to the purpose of this project will ever be disclosed or communicated to anyone by any means. The Requestor warrants that the following named individual(s) shall be the only one(s) who shall participate in the collection of the aforementioned data during the course of the project: (Enter the names of individuals accessing/ collecting data.) 6. NONDISCLOSURE. The Requestor is liable for any unlawful use or disclosure of government data collected, used and maintained in the exercise of this Agreement and classified as not public pursuant to Minnesota Statutes, Chapter 13 or any other state or Federal law, and the EXHIBIT G Requestor understands that he /she may be subject to the civil or criminal penalty provisions of Minnesota Statutes, sections 13.08 and 13.09. The Requestor agrees to defend, indemnify and hold the City, its officers and employees harmless from any liability, claims, damages, costs, judgments or expenses, including reasonable attorneys' fees, resulting directly or indirectly from an act or omission (including without limitation professional errors or omissions) of the Requestor, its agents, employees or assignees resulting from Requestor's activities under this Agreement and against all loss by reason of the failure of said Requestor to fully perform in any respect all obligations under this Agreement. 7. INSURANCE. (Contact your attorney for the application of this section.) In order to protect himself /herself as well as the City under the indemnity provisions hereinabove set forth, the Requestor agrees at all times during the term of this Agreement to have and keep in force a single limit or combined limit or excess umbrella professional liability insurance policy covering the activities of the Requestor while performing under this Agreement in the following amounts: $1,000,000 per claimant for personal injuries and /or damages and $1,000,000 for total personal injuries and /or damages arising from one occurrence. Such policy shall, by specific endorsement, acknowledge the agreement between the Requestor and the City. 8. PROJECT ACCESS PERIOD. The project data or data subject .access period shall be from to and in any event access authorization will be terminated on 9. SURVEY RESULTS. A copy of the reports, summaries, compilations, articles, publications or any document or series of documents capable of publication shall be made available to the City in its entirety. Signed: Date (Signature, Title, Organization and Address of Requestor) Signed: Date (Signature, Title, Organization and Address of Requestor) EXHIBIT H 2001 EDINA FEES GENERAL Copies 0.35/ page City Maps: General Public 1.00 Other Governments 0.50 ASSESSING DEPARTMENT Special Assessment Search 20.00 Field Cards (per side) 1.00 Logis Generated Reports: Pending Reports 35.00 Levied Reports 35.00 Assessing System Reports: Condominium List 7.50 Apartment Building List 7.50 Labels: Print Fee 10.00 Per Label fee 0.005 Setup: Logis Setup 50.00 Edina Setup 30.00 FIRE DEPARTMENT Copies of Official Reports 5.00 HEALTH DEPARTMENT List of Licensed Facilities (swimming, restaurant) 20.00 POLICE DEPARTMENT Finger Print Cards - first card 10.00 each additional card 5.00 Copies of Official Reports 5.00 Handgun Permits 10.00 CITY CLERK City Code (without binder) 110.00 Code Sections 0.35 /page (See Planning Department for fees for specific sections) Agendas: Council Agendas 29.00 /year Commission Agendas 15.00/ year Minutes (per annum): Council Minutes 150.00/ year EXHIBIT H Planning Commission Minutes 75.00/ year Certified Copy of Minutes 5.00 Certification of Document 2.00 Election Map (black & white) 4.00 (color) 10.00 Precinct Finder 4.00 List of Beer /Wine /Liquor Licenses 20.00 PLANNING DEPARTMENT Section 850 (Zoning) 25.00 Zoning Map 3.00 Flood Plain Ordinance 3.00 Sign Ordinance 5.00 Subdivision (platting) Ordinance 9.00 Comprehensive Plan Graphic 3.00 ENGINEERING FEES Plan Sheets 0-4 Pages 20.00 Plan Sheets 5 -30 Pages 50.00 Plan Sheets 31 + Pages 70.00 EXHIBIT I CITY OF EDINA MINNESOTA GOVERNMENT DATA PRACTICES COMPLIANCE CHECKLIST A NOTE ABOUT CITATIONS Citations in the format M.S. 13.05 refer to "Minnesota Statutes, Section 13.05." Citations in the format of 2 MCAR 1.200 refer to the "Minnesota Code of Agency Rules." Citations in the format of 1205.0000 are contained in the "Minnesota Rules 1983" prepared, compiled and published by the Revisor of Statutes. These Rules supersede the "Minnesota Code of Agency Rules" (2MCAR 1.201 - 1.218). Appoint Responsible Authority and Designee(s) ❑ Appoint a Responsible Authority (See Advisory Forms A -D in the appendix of the "Rules Governing Data Practices "). (2MCAR 1.210 or 1205.1000) ❑ Responsible Authority may appoint "Designees ". This appointment must be in writing and is a public document. (M.S. 13.02(6), M.S. 13.03(2), 2MCAR 1.211 or 1205.1100) Establish Procedures ❑ Establish procedures to describe how access may be gained to public data. (M.S. 13.03, 2MCAR 1.203(A)(1) or 1205.0300(3)) ❑ Establish written procedures to assure that access to private data is gained by only authorized parties. (M.S. 13.05(5), 2MCAR 1.204(B) or 1205.0400(3)) ❑ Establish written procedures to assure that access to confidential data is gained by only authorized parties. (M.S. 13.05(5), 2MCAR 1.206(B) or 1205.0600(3)) ❑ Establish procedures for access and preparation of public Summary Data. (M.S. 13.05(7), 2MCAR 1.207 or 1205.0700, 2MCAR 1.203(A)(1) or 1205.0300(3)) ❑ Establish procedures to assure that all data is accurate, complete and current for the purposes for which it was collected (M.S. 13.05(5),2MCAR 1.214(D) or 1205.1500(2)) ❑ Establish appropriate security safeguards for all records containing data on individuals. (M.S. 13.05(5), 2MCAR 1.204(b) or 1205.0400(3)) ❑ Educate personnel as to provisions of the Act which may pertain to them; prepare administrative procedures that will acquaint personnel with authorized purposes and use. (2MCAR 1.213(D) or 1205.1300(5)) EXHIBIT I Prepare Public Documents ❑ Prepare public document describing the "Rights of Subjects of Data." (M.S. 13.05(8)) ❑ Prepare public document with the name, job title and business address of the Responsible Authority and the names and job titles of any appointed designees. This document must be made available to the public and /or posted in a conspicuous place. (M.S. 13.05(l), 2MCAR 1.212 or 1205.1200) ❑ Prepare, by August 1 of each year, a public document which identifies and describes, by type, all records, files and processes which contain private and confidential data. (See Advisory Form E contained in the appendix of the "Rules" and the "Data Practices Annual Report ". (M.S. 13.05(1), 2MCAR 1.212 or 1205.1200(3)) ❑ Review and identify all active and inactive types of data (M.S. 13.05(4)(a), 2MCAR 1.208 or 1205.0800) ❑ Determine what types of data are classified as private or confidential (2MCAR 1.208 or 1205.0800) ❑ Identify the State Statute or Federal law which classifies the data as private or confidential (2MCAR 1.208 or 1205.0800) For data collected prior to August 1, 1975: (M.S. 13.05(3), 2MCAR 1.213(A) or 1205.1300(2)) ❑ Review the enabling authority for the collection of private and confidential data. ❑ Identify the purposes of the collection of the private and confidential data at the time the data was originally collected. ❑ Handle the data consistent with the purpose authorized at the time the data was originally collected. For data collected on or after August 1,1975: (2MCAR 1.213(B) or 1205.1300(3)) ❑ Review the enabling authority for the collection of the private or confidential data. ❑ Identify the purposes of and the intended uses of the private and confidential data. ❑ Prepare lists which identify the uses of and purposes for the collection of private or confidential data (M.S. 13.05,2MCAR 1.213(C)(1) or 1205.1300(4)) ❑ Each list shall identify all persons, agencies or entities authorized by state or Federal EXHIBIT I law to receive any private and confidential data disseminated from the record (This information is used to prepare or is available from the "Tennessen Warning "). (M.S. 13.05, 2MCAR 1.213(C)(1) or 1205.1300(4)) ❑ *Prepare a list or index to all data or types of data currently collected, stored used or disseminated by the entity. The list shall include the identification of statutes, Federal laws, or local ordinances which authorize the programs or function for which data or types of data are collected, or which authorized the actual collection, storage, etc. of the data. (2MCAR 1.214 or 1205.1500) . For Private and Confidential data on individuals ❑ Prepare a "Tennessen Warning" (Rights of Subjects of Data) for all private and confidential data collected from the data subject. (M.S. 13.04(2), 2MCAR 1.213(C) or 1205.1300(1) -(3)) ❑ Prepare the "Notification to Minors" of their right to request that we deny parental access to their private data. (This may be incorporated into the "Tennessen Warning ".) (M.S. 13.02(8), 2MCAR 1.205(C) or 1205.0500(3)(A)) Data Practices Review ❑ Formulate a plan that will provide for the review and analysis of the data administration practices of your office. (2MCAR 1.214 or 1205.1500) in -7 ❑ Review all forms to ensure that the data collected are necessary, that data which are determined to be unnecessary are no longer collected and stored, and that unnecessary private and confidential data are no longer used and disseminated. (M.S. 13.05(3),2MCAR 1.214(B) -(C) or 1205.1500(4) -(5) ❑ Dispose of unnecessary government data pursuant to the Records Management Act. (M.S. 138.17,138 and M.S. 15.17, 2MCAR 1.214(C)(2) or 1205.1500(5)(B)) EXHIBIT J CITY OF EDINA RESPONSIBLE AUTHORITY AND DESIGNEES Responsible Authority Debra Mangen Designees Mike Siitari Steve Kirchman Susan Quist Jackie Onichuk Marty Scheerer Ceceila Smith Ruth Schmoll Candy Fiedler John Wallin Rick Petersburg Peggy Gibbs June Reagen Liz Lopez John Keprios Dave Velde Janet Canton Solvei Swenson John Valerie Larry Thayer Craig Larsen Tom Shirley Jackie Hoogenaaker Diana Hedges Sue Wiegle Gordon Hughes Eric Anderson Francis Hoffman Darlene Wallin Wayne Houle Jane Timm Steve Johnson Address for Responsible Authority and Designees City of Edina 4801 West 50th Street Edina, MN 55424 Telephone: 952 - 927 -8861 EXHIBIT K Sample: Amendment to existing contract DATA MANAGEMENT AGREEMENT THIS AGREEMENT is made , 199_, by and between the CITY OF EDINA, a Minnesota municipal corporation ( "City") and a ( "Contractor "). Recitals A. The City and Contractor have entered into a contract dated under which Contractor is required to B. In order to perform its obligations under the contract, Contractor requires access to the following data: . Some or all of the requested data is classified as not public under the Minnesota Government Data Practices Act, Minn. Stat. §❑ ❑ 13.01 et seq. (the "Act ") and is subject to restrictive provisions regarding its release or disclosure. C. The data requested by Contractor is reasonably necessary for the performance by Contractor of its obligations under the contract. D. Section 13.05 of the Act requires that, when a contract requires a governmental unit to make data on individuals available to a contracting party, the contracting party must maintain the data according to the provisions of the Act. E. The City and Contractor desire to clarify the responsibilities of the parties with respect to providing, maintaining, and disseminating data that is subject to the Act. Agreement In consideration of the mutual covenants made in this Agreement, the parties agree as follows: 1. City to Provide Data. The City agrees to provide to Contractor data, including data on individuals (Requested Data) as requested by Contractor under this Agreement. 2. Contractor Responsibilities. Contractor shall have the following responsibilities: a. Contractor will request access to only that data necessary for Contractor to perform its obligations under the Contract. EXHIBIT K b. Contractor and its employees will not release Requested Data or disclose the contents of Requested Data to any person, including Contractor employees, except as expressly authorized by this Agreement. C. Contractor may release Requested Data to those Contractor employees whose job responsibilities require them to have access to the data in performance of the contract. Contractor will inform its employees that the data is subject to the Act and this Agreement. d. Contractor may not release Requested Data to other persons except at the written direction of the City. Contractor will refer to the City any and all requests for release or inspection of Requested Data that Contractor may receive from persons not authorized by this Agreement to have access to Requested Data. e. When Contractor no longer requires the Requested Data for the performance of the contract, Contractor will return to the City the Requested Data and all duplicates or copies of the Requested Data. If the Requested Data was electronically transmitted to Contractor, Contractor will destroy any hard copies made of the Requested Data, transfer the electronically transmitted data to a diskette which shall be returned to the City, and erase or delete the Requested Data from Contractor's diskettes or computer systems. 3. Indemnification. Contractor agrees to defend and indemnify City from any claim, liability, damage or loss asserted against City as a result of Contractor's failure to comply with the requirements of this Agreement. 4. This Agreement is intended to amend the contract referenced above. Except as expressly modified in this Agreement, all other provisions of the Contract remain in full force and effect. CONTRACTOR CITY OF EDINA r EXHIBIT L SAMPLE: PROVISION IN NEW CONTRACTS Data practices compliance. Contractor shall have access to data collected or maintained by the City as necessary to perform Contractor's obligations under this contract. Contractor agrees to maintain all data obtained from the City consistent with the requirements of the Minnesota Government Data Practices Act, Minn. Stat. §00 13.02 et sec . (the "Act "). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the City. Contractor agrees to defend and indemnify the City from any claim, liability, damage or loss asserted against City as a reuslt of Contractor's failure to comply with the requirements of the Act or this contract. Upon termination of this contract, Contractor agrees to return data to the City, as requested by the City. Form Title: EXHIBIT M FORMS ANALYSIS WORKSHEET Form No. V, 1. Cite the State Statute, Federal law or local ordinance which authorizes the program or the actual data collection, storage, use and dissemination. 2. State the purpose and intended use of the information collected on the form. 3 4. 5 What is the classification of the data being collected? (Check one or more.) ❑ Public ❑ Private ❑ Confidential ❑ Nonpublic ❑ Protected Nonpublic What is the State Statute or Federal law that classifies the data as other than public? Where (physical location) will the information be collected? 6. How will the information be entered? ❑ Handwritten ❑ Typewriter ❑ Printer ❑ Other, explain 7. Who will collect/ enter the information? 8. When will the information be collected? 9. Is the information being collected already available somewhere else? On another form? 10. What are the associated forms before and after completion? Does the form collect all the data needed by the associated forms? EXHIBIT M 11. What reports, summaries, forms, etc. will this form generate or cause to be completed? 12. What business equipment will be used to process this form? (Describe type, make and model.) 13. How will the form be referenced? ❑Name ❑Case /file# ❑SSN# ❑I.D.# ❑Other, describe 14. Where will the information be filed/ stored? 15. How will the form be filed? ❑Std. 81/2 x 11 file ❑Legal file ❑Tape /Disc ❑Other, describe 16. Will the data be keypunched? ❑No ❑Yes 17. How many copies of the form will be needed (1, 2 or 3 -part form) and where does each part go? 18. How long must the information be kept? (Cite statute or law.) 19. How many forms will be used in: 6 months 1 year 20. Is the information/ form on a Records Retention Schedule? ❑ No ❑ Yes 21. Prepare and attach a forms flow chart. Operation Transport Store Delay Inspect 2 EXHIBIT M FOR PRIVATE AND CONFIDENTIAL DATA ON INDIVIDUALS 22. Is there a "Tennessee Warning" currently being used that will cover this data? []No []Yes 23. What are the consequences of supplying or refusing to supply the requested information? 24. List all individuals, entities or persons authorized to access this information. 25. List data elements which are not legally required to be completed. Reviewer Name Department Date 3 o e NroRPOMTy lase . REPORT/RECOMMEN.DATION To: City Council Agenda Item IV.F. From: Dennis Maetzold Consent F] Mayor Information Only ❑ Date: February 6, 2001 Mgr. Recommends To HRA ® To Council Subject: Appointment to Heritage Preservation Board Action ® Motion G F1 Resolution Ordinance F] Discussion Recommendation: Endorse Mayor's recommendation to appoint Peggy Jennings to the Heritage Preservation Board for a partial term expiring 2/1/02. Info/Background: We received an application from Peggy Jennings, for the open position on, the Heritage Preservation Board. Her application is attached for your review. I intend to appoint to Peggy to the partial term ending 2/1/02 on the Heritage Preservation Board. 6,07Z al Z-31 1, 1�" CITY OF EDINA • 4801 W. 50th Street • Edina, MN 55424 APPLICATION FOR APPOINTMENT TO ADVISORY. BOARDS /COMMISSIONS NAME I VVU 1 (�� ADDRESS LI_ ��Q �Y P.P�S ZIP CODE ` a * HOME PHONE ���o� WORK PHONE �J Qo� i L `J�1 D EDINA RESIDENT (number of years) EMPLOYMENT (firm and occupation /profession) 0-1(-L �11 w-Al xr-, CIVIC, PROFESSIONAL, COMMUNITY ACTIVITIES. S•Pe� CUM& -0h2 A PREVIOUS PUBLIC EXPERIENCE (Elective or Appointive) n0 EDUCATION ON THE REVERSE, briefly list aspects of your experience which you believe qualify you for this advisory board / commission and why you are interested in serving: APPOINTMENT PREFERENCE: ART CENTER COMMITTEE HUMAN RELATIONS COMMISSION EDINA COMMUNITY HEALTH PARK BOARD COMMITTEE PLANNING COMMISSION CONSTRUCTION BOARD OF APPEALS . RECYCLING & SOLID WASTE HERITAGE PRESERVATION BOARD COMMISSION ZONING BOARD OF APPEALS DATE SIGNATURE (Return completed form to tW 06WS 07 Ice) * Under the law, your telephone number is private data. If you are selected to serve, your telephone number(s) will be listed on your Board, Commission or Committee roster so other members of your Board, Commission or Committee, City officials and the public could contact you. There is no consequence for refusing to supply this information. APPLICATION BOARDS- COMMISSIONS/REWSED11 V99 Because Gabberts is the Architecture Partner for the Department of Decorative Arts, Sculpture and Architecture at the Minneapolis Institute of Art, I have had the opportunity on several occasions to work closely with the curators of that department. This past year I worked on the Gabberts portion of the John Howe Exhibit and worked with members of the Frank Lloyd Wright Conservancy in coordinating events around John Howe and organic architecture. The previous year I worked on the same program but the subject was Ralph Rapson and the modernist movement. These have both been superb learning opportunities for me and complement my life long interest in 18th and 19th century furnishings and architecture. Thirty years ago, my husband and I bought and restored an 18th century house in Massachusetts. That house taught us many things as we researched its history so that our work, would be appropriate. When we moved to Minnesota, we identified the Country Club area as the place we would live before even realizing that the neighborhood had a name and historic significance. We simply circled the streets on a map and told the realtor to find us a home there! We raised our family at 4216 Sunnyside Road from 1981 until we moved to our present home in 1996. I had always noticed the little brown house on 50th Street and thought it had a very New England flavor. I grew up near many homes designed by a Boston architect, Royal Bang Wills. The house reminded me of that look. When it became available we bought it. My good friend, Marilyn Curtis suggested we contact Gary Nyberg for our expansion. When I spoke with Gary and he said the house had reminded him of Royal Barry Wills' work, I knew he was the right person to help us. Because we've done most of the work ourselves, we've had a wonderful chance to become part of the village feeling that is so important.to 50th and France. Edina occupies a unique place in Twin Cities history and needs to move into the future with a firm awareness of the importance of its past. While I support the idea of buildings in Edina providing for 21 st century needs, I believe that this can be accomplished in a way that preserves historic character We must respect our past so that those who come after us will understand how things came to be. Although I have had significant volunteer commitment the past few years, I have not been involved in Edina activities since my days as PTSO President, I truly feel that participating in the Heritage Preservation Board would be a most appropriate way for me to contribute to the town we've enjoyed living in for 20 years. Peggy Jennings 4401 West 50th Street; Edina MN 55424 Phone: 952 / 922 -3384 PROFESSIONAL EXPERIENCE Event Marketing Coordinator, Gabberts Furniture and Design Studio (January 1998 - present) Play key role in planning and execution of ambitious event marketing plan, involving about 230 seminars and events annually, designed to reach Gabberts' target markets. Work closely with designers and salespeople to develop curricula and coach them in presentation skills. Host and facilitate seminars in a polished, professional manner. Recently founded a Gabberts' chapter of Toastmasters International to help all employees develop communication and leadership skills. Member of Gabberts' Business Council. Manufacturer's Rep, Sherry Neiberger and Associates (1997) Represented 25 lines of giftware in the Twin Cities market; selling to gift shops, specialty stores, supermarkets and other chains. Established customer base of 39 stores in a 3 month period. Store Manager, The Dublin Walk, Galleris (1995 -1997) Managed the opening of the Galleria store for this Minneapolis -based Irish import store. Guided the owner through the procedural requirements of Galleria, helped design and supervise the build -out, hired and trained sales staff which has been repeatedly rated one of the best by Galleria secret shoppers. Reoriented buying program, refocusing merchandise to higher -end gifft shoppers; identified new lines and reps. Created and implemented store -wide inventory system. Met ambitious sales goal for 1996; 1997 run rate was 38 percent above 1996. Store Manager, Maternal Instincts, Galleria (1993 -1995) Provided overall operations management of this specialty store including accounting, purchasing, merchandising and sales management of a staff of 10. Re- oriented merchandise mix toward quality and variety for sophisticated working mothers, priced conservatively, positioning effectively against two nationally - advertised maternity chains in the mall. Raised sales and profitability from prior years. Store Manager, Britches Great Outdoors, Galleria/Mall of America (1991 -1993) Directed Britches' transition from Galleria to Mall of America, overseeing the opening of the second Twin Cities store, managing both stores for a two -month period, and then handled the efficient closing of the Galleria store, including reduction in workforce. Continued on as manager of MOA store, with overall responsibility for staff selection and development; merchandising; promotion and client development; financial reporting and performance against goal; relations with mall management and participation in mall events. Assistant Manager, Britcbes Great Outdoors (1990 -1991) Played major role in store opening; participated in all aspects of merchandising and management including customer request system and inventory control. Handled daily business/financial summaries on point -of -sale computer system. Edina Public Schools (1985 -1990) Part-time teacher, elementary and pre - school special education, public information coordinator, English as a Second Language, Learning Disabilities, Reading Laboratory. VOLUNTEER EXPERIENCE Basilica Parish Picnic Co-chair ( 1999 -2000) Doubled the size of this annual event. Basilica Block Party Band Transport Co-chair ( 1998) Planned and facilitated all band transportation needs for the two day event Special Events Committee, Basilica 2000 (1997) Worked on invitations, ticketing, decorations and guest registration for the annual performance of Handel's Messiah by the Minnesota Orchestra in the Basilica. Junior League of Minneapolis (1994- present) Served as retail management consultant to the Clothesline (fourth highest - volume resale shop in the country); improved merchandising; established staffing policy. Chairperson, Boston College Alumni Admissions Council in Minnesota (1986 - present) Responsible for college fairs, information sessions, receptions,school visits and other admissions activities, manage interviewer network of 20 alumni. Chairperson, LINCSeniors Project of Junior League of Minneapolis; Board Member of Senior Resources of Minneapolis, a multi- service senior agency serving five -state region (1986 -1987) President, Southview Junior High Parent Teacher Student Organization (1985 -1986) Teaching Certification: Massachusetts and Minnesota. Member: Basilica of St. Mary, Junior League of Minneapolis rim� wn To: Mayor & City Council From: Debra Mangen City Clerk Date: February 6, 2001 Subject: Receive petition REPORT/RECOMMENDATION Agenda Item # V.A. Consent Information Only Mgr. Recommends ❑ To HRA ® To Council Action ® Motion F] Resolution ❑ Ordinance ❑ Discussion Recommendation: Refer the petition received to Engineering for processing as to feasibility. Info/Background: The City received a petition circulated by Lori Buck, 5240 Halifax Avenue and Steve Domke, 5236 Halifax Avenue requesting improvement to the alley between 5228 -5240 Halifax Avenue and 5229 -5241 Minnehaha Boulevard. The petition has been signed by five property owners. The City's normal procedure is to refer the petition to the Engineering Department for processing as to feasibility. 0 City of Edina, Minnesota CITY COUNCIL �o a 4801 West 50th Street • Edina, Minnesota 55424 (612) 927 -8861 • (612) 927 - 7645 -FAX • (612) 927- 5461 -TDD FFB Q2 ;X R E� . X001 PETITION TO THE CITY COUNCIL .9 r� vFo El SIDEWALK ALLEY PAVING r ❑ WAT ❑ STORM SEWER ❑ SANITARY SEWER ❑ STREET LIGHTING ❑ CURB AND GUTTER ONLY ❑ PERMANENT STREET ❑ OTHER: SURFACING WITH CURB AND GUTTER To the Mayor and City Council: The persons who have signed this petition ask the City Council to consider the improvements listed above to the locations listed below. 48 L I� r—' yy A VE N o r between 5 and to LOCATION OF 1WIE71 BY STREET NAME ADDRESS ADDRESS Aj �f� ftr� L� L-. V G . _between and G� F f LOCATION OF IMPROVEMENT BY STREET NAME ADDRESS ADDRESS between and LOCATION OF IMPROVEMENT BY STREET NAME ADDRESS ADDRESS Fwtwi -pn and LOCATION OF IMPROVEMENT BY STREET NAM ADDRESS ADDRESS IMPORTANT NOTE: THE PERSONS WHO HAVE SIGNED THIS PETITION UNDERSTAND THAT THE CITY COUNCIL MAY ASSESS THE COSTS OF THESE IMPROVEMENTS AGAINST THE PROPERTIES BENEFITING FROM THE IMPROVEMENTS IN AMOUNTS DETERMINED BY THE COUNCIL AS AUTHORIZED BY CHAPTER 429, MINNESOTA STATUTES. PROPERTY OWNER'S OWNER'S NAME SIGNATURE (PRINTED) 0y f:t'- t � This petition was circulated by: NAME PROPERTY ADDRESS OWNER'S PHONE ,!2214 1hk1"r7 -" IIA's- j ! (-/0 �qz-/:' -, % -- Jam7)0'- ADDRESS qZ.S -z6q PHONE There is space for more signatures on the back or you may attach extra pages. 19M R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 1/13/01 -1/18/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description 217478 1/13/01 104065 GALYANS 244.94 ICE AUGER - PO 4029 11033 011301 1260.6406 GENERAL SUPPLIES 244.94 1/18/01 13:03:54 Page - 1 Business Unit ENGINEERING GENERAL 217479 1118/01 100613 AAA 69.64 LICENSE PLATE FOR 47.506 11138 011101 1553.6260 LICENSES & PERMITS EQUIPMENT OPERATION GEN 69.64 217480 1/18/01 104067 ABEL, SERENA 100.00 PETTY CASH FOR AR CLASS 11139 011201 1629.6406 GENERAL SUPPLIES ADAPTIVE RECREATION 100.00 217481 1/18101 102971 ACE ICE COMPANY 127.00 ICE BLOCKS FOR ICE FESTIVAL 11140 011201 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 127.00 217482 1/18/01 100615 ACME WINDOW CLEANING INC 692.25 WINDOW CLEANING 10882 037785 4090.6406 GENERAL SUPPLIES STREET REVOLVING 692.25 217483 1/18/01 100621 ALBINSON REPROGRAPHICS 764.48 METAL LOCATOR 10871 C86648 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 8.84 - COPIES OF CITY SEWER 10920 C87495 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 773.32 217484 1/18/01 102609 ALL SAINTS BRANDS 240.00 10962 00032542 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 15.95 11064 00033131 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 1,087.90 11065 00033129 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 328.00 11066 00000061 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1,671.85 217485 1/18/01 102715 ALLEGRA PRINT & IMAGING 479.25 2001 BUDGET BOOK 11141 35769 1550.6575 PRINTING CENTRAL SERVICES GENERAL 479.25 217486 1/18/01 101601 AMUNDSON, ERIK 159.00 CELL PHONE REIMBURSEMENT 11062 010500 1400.6188 TELEPHONE POLICE DEPT. GENERAL 159.00 217487 1/18/01 104058 ANDERSON, RONALD R55CKREG3 LOG20000 CITY OF EDINA OSHA TRAINING 10949 Council Check Register 1281.6104 CONFERENCES & SCHOOLS TRAINING 1/13/01 - 1118101 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description 11.00 UPGRADE LICENSE 10956 010901 1553.6260 LICENSES & PERMITS 11.00 1/18/01 100634 217488 1118101 103980 ANNIE'S FROZEN YOGURT 207.90 YOGURT 11142 044992 5630.5510 COST OF GOODS SOLD 207.90 SPINNER SHIELD 10907 217489 1/18/01 101611 ANOKA- HENNEPIN TECHNICAL COLLE REPAIR PARTS EQUIPMENT OPERATION GEN 1/18/01 13:03:54 Page - 2 Business Unit EQUIPMENT OPERATION GEN CENTENNIAL LAKES 700.00 OSHA TRAINING 10949 00011073 1281.6104 CONFERENCES & SCHOOLS TRAINING 700.00 217490 1/18/01 100634 ASPEN EQUIPMENT CO. 86.37 SPINNER SHIELD 10907 572341 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 169.90 SOLENOID CONTROL, RELAY KIT 10908 572441 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 2,169.97 PAINT BOOM, PAINT 11045 109998 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 2,426.24 217491 1118101 102472 AT&T WIRELESS SERVICES _ 882.00 COPS - CDPD 11060 122400 4606.6710 EQUIPMENT REPLACEMENT COPS MORE GRANT 882.00 217492 1/18/01 104068 AUTO IMAGING 459.00 LAPTOP LAMPS 11143 37 1400.6160 DATA PROCESSING POLICE DEPT. GENERAL 459.00 217493 1/18/01 104069 BAD BOY WATSON GRAPHIC DESIGN 299.80 BUSINESS CARDS 11144 355 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 299.80 217494 1/18/01 103241 BALDINGER, WENDY 100.00 1 -30 -01 PERFORMANCE 11145 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 100.00 217495 1/18/01 102195 BATTERIES PLUS 35.49 BATTERIES 10883 F51 -56662 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 47.58 BATTERIES 10914 F5 -57185 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 83.07 217496 1/18/01 102449 BATTERY WHOLESALE INC. 161.18 BATTERIES 10887 11305 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 161.18 ' � r R55CKREG3 LOG20000 CITY OF EDINA 1/18/01 x:03:54 Council Check Register Page - 3 1/13/01 -- 1/18/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 217497 1/18101 101355 BELLBOY CORPORATION 116.05 10963 20503100 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 164.17 10964 33260200 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 2000 11067 20478500 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 10868 8343590 300.22 GENERAL SUPPLIES 217498 1/18/01 1628.6406 100648 BERTELSON OFFICE PRODUCTS 11146 5329850 74.41 GENERAL LABEL SUPPLIES 11147 8357250 9.57 GENERAL DISK FILE 250.89 OFFICE TABLES 222.07 OFFICE SUPPLIES 556.94 217499 1/18/01 104053 BIOCLEAN MOBILE WASH INC. - 441.98 WASH DUMP TRUCKS, CARS 441.98 217500 1/18/01 102039 BMS INTEGRATED OFFICE TECHNOLO 39.00 SERVICE CONTRACT 39.00 217501 1/18/01 100664 BRAUN INTERTEC 1,135.29 PAVEMENT EVALUATION 1,135.29 217502 1/18/01 100666 BROADCAST MUSIC INC. 180.00 DUES 180.00 217503 1/18/01 100598 CAD /CAM ENGINEERING SYSTEMS IN 750.00 AUTOCAD BASIC -A. HAYDEN 750.00 217504 1118/01 100677 CARGILL INC. 804.37 ICE CONTROL 804.37 217505 1/18/01 104048 CARLSON SYSTEMS 213.01 AIR COMPRESSOR TOOLS 429.41 AIR COMPRESSOR 10868 8343590 1470.6406 GENERAL SUPPLIES 10960 8354640 1628.6406 GENERAL SUPPLIES 11146 5329850 1400.6406 GENERAL SUPPLIES 11147 8357250 1400.6406 GENERAL SUPPLIES 10904 23293 1553.6180 CONTRACTED REPAIRS 10898 129046 11039 196424 10950 2374436 FIRE DEPT. GENERAL SENIOR CITIZENS POLICE DEPT. GENERAL POLICE DEPT. GENERAL EQUIPMENT OPERATION GEN 1550.6230 SERVICE CONTRACTS EQUIPMENTCENTRAL SERVICES GENERAL 01189.1705.2000NSULTING DESIGN 5510.6105 DUES & SUBSCRIPTIONS A189 SCHOOL RD, CONCORD TO ARENA ADMINISTRATION 10919 16903 1260.6104 CONFERENCES & SCHOOLS ENGINEERING GENERAL 10944 21753036 1318.6525 SALT SNOW & ICE REMOVAL 10851 15244729 1646.6556 TOOLS 10852 15244718 1646.6556 TOOLS BUILDING MAINTENANCE BUILDING MAINTENANCE R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 1113101 - 1/18/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description 642.42 217506 1/18/01 100679 CARLSON TRACTOR /EQUIPMENT 61.26 CABLE ASSEMBLY 10946 1024749 1553.6530 REPAIR PARTS 11224 CZ96095 1190.6406 GENERAL SUPPLIES 10911 187259 5110.6122 ADVERTISING OTHER 1/18/01 13:03:54 Page - 4 Business Unit EQUIPMENT OPERATION GEN ASSESSING ART CENTER ADMINISTRATION 11220 171552 5821.6180 CONTRACTED REPAIRS 50TH ST OCCUPANCY 11220 171552 5841.6180 CONTRACTED REPAIRS YORK OCCUPANCY 11220 171552 5861.6180 CONTRACTED REPAIRS VERNON OCCUPANCY 11148 00719404 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 11149 00719407 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 10935 993875 1470.6215 EQUIPMENT MAINTENANCE FIRE DEPT. GENERAL 11150 010901 61.26 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 217507 1/18/01 1553.6530 102372 COW GOVERNMENT INC. 36.49 GLARE SCREEN 36.49 217508 1/18/01 103040 CITY PAGES 832.00 - - ADVERTISING 832.00 217509 1/18/01 100688 CITY WIDE WINDOW SERVICE INC 15.71 WINDOW CLEANING 25.56 WINDOW CLEANING 15.71 WINDOW CLEANING 56.98 217510 1/18/01 100693 COMMERCIAL FURNITURE BROKERS 346.13 CHAIR 504.81 CORNER WORK STATION 850.94 217511 1118/01 101128 COMPRESSAIR & EQUIPMENT CO. 547.50 MAINTENANCE AGREEMENT 547.50 217512 1/18101 103514 CROSBIE, SCOTT 450.00 1 -30-01 PERFORMANCE 450.00 217513 1/18/01 101418 CUMMINS NORTH CENTRAL INC. 298,79 PUMP, THERMOSTAT, BELT 298.79 217514 1/18/01 104056 D- ANDREA, HELEN 14.00 PARKING PERMIT REFUND 14.00 11224 CZ96095 1190.6406 GENERAL SUPPLIES 10911 187259 5110.6122 ADVERTISING OTHER 1/18/01 13:03:54 Page - 4 Business Unit EQUIPMENT OPERATION GEN ASSESSING ART CENTER ADMINISTRATION 11220 171552 5821.6180 CONTRACTED REPAIRS 50TH ST OCCUPANCY 11220 171552 5841.6180 CONTRACTED REPAIRS YORK OCCUPANCY 11220 171552 5861.6180 CONTRACTED REPAIRS VERNON OCCUPANCY 11148 00719404 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 11149 00719407 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 10935 993875 1470.6215 EQUIPMENT MAINTENANCE FIRE DEPT. GENERAL 11150 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 10925 100 -72804 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 10954 122100 4090.4751 PARKING PERMITS STREET REVOLVING R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 1/13/01 --1/18/01 Check # Date Amount Vendor Explanation PO _# Doc No Inv No 217515 1 /18/01 101390 DANKO EMERGENCY EQUIPMENT CO. 217516 1/18/01 6,374.00 VOLUNTEER TURNOUTS 10862 338054 1,004.60 FOAM 8 LITE WATER 10863 338813 456.98 WRENCH SETS /ADAPTERS 10864 336360 170.35 ADAPTERS 10865 336504 81000 TURNOUTS - FASULO 10866 338053 Account No Account Description -- 8,815.93 PROTECTIVE CLOTHING 1470.6406 GENERAL SUPPLIES 217516 1/18/01 1470.6406 100710 DAVE'S DAIRY PROTECTIVE CLOTHING 52.92 MILK 52.92 217517 1/18101 103985 DAVE'S GREAT AD SHOP 247.00 EDINA LIQUOR AD 247.00 217518 1/18/01 102478 DAY DISTRIBUTING 28.80 1,687.95 169.75 1,886.50 217519 1/18101 100713 DAY - TIMERS INC. 22.34 DESK FILLER 51.60 REFILLS 39.91 - - -- REFILLS 113.85 217520 1/18/01 100718 DELEGARD TOOL CO. _ 69.05 DECAL SCRAPERS 69.05 217521 1118/01 100720 DENNYS 5TH AVE. BAKERY 52,97 BAKERY 52.97 217522 1/18/01 101947 DEPARTMENT OF PUBLIC SAFETY 660.00 TELETYPE - CJDN CHARGE 660.00 Account No Account Description 1470.6552 PROTECTIVE CLOTHING 1470.6406 GENERAL SUPPLIES 1470.6406 GENERAL SUPPLIES 1470.6406 GENERAL SUPPLIES 1470.6552 PROTECTIVE CLOTHING 1/18/01 3:03:54 Page - 5 Business Unit FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL 11049 NOV -DEC 5421.5510 COST OF GOODS SOLD GRILL 10855 1471 2210.6122 ADVERTISING OTHER COMMUNICATIONS 10965 120609ADD 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 10966 121260 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 10967 121008 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 11151 36865737 5610.6406 GENERAL SUPPLIES 11152 37029258 5610.6513 OFFICE SUPPLIES 11153 37051490 5610.6513 OFFICE SUPPLIES 11042 116232 1553.6406 GENERAL SUPPLIES ED ADMINISTRATION ED ADMINISTRATION ED ADMINISTRATION EQUIPMENT OPERATION GEN 11154 44907 5421.5510 COST OF GOODS SOLD GRILL 11056 P07MN0270600 1400.6204 TELETYPE SERVICE POLICE DEPT. GENERAL 1F R55CKREG3 LOG20000 Check # Date Amount COST OF GOODS SOLD WINE Vendor Explanation 217523 1/18/01 5842.5513 101947 DEPARTMENT OF PUBLIC SAFETY 10970 324379 1,260.00 COST OF GOODS SOLD LIQUOR COPS GRANT - CJDN 10971 320936 1,260.00 COST OF GOODS SOLD WINE YORK SELLING 217524 1/18/01 5842.5513 100245 DNR DIVISION OF FORESTRY 10973 552842 35.00 COST OF GOODS SOLD WINE TRAINING CD -ROM 11068 552680 35.00 COST OF GOODS SOLD WINE 50TH ST SELLING 217525 1/18/01 5842.5513 100736 E -Z -GO TEXTRON 11070 324898 33.93 COST OF GOODS SOLD WINE REPAIR PARTS 11071 325789 33.93 COST OF GOODS SOLD WINE YORK SELLING 217526 1/18/01 5822.5513 100739 EAGLE WINE 11073 320935 737.49 COST OF GOODS SOLD WINE 50TH ST SELLING 11074 321422 1,360.70 COST OF GOODS SOLD WINE 50TH ST SELLING 87.80 963.96 970.30 9.12 - 6.38- 34.00 186.60 609.70 237.98 401.90 612.95 6,187.88 217527 1118/01 100741 EAST SIDE BEVERAGE 1,634.55 758.50 5,885.95 39.30 8,318.30 217528 1/18/01 100742 ECOLAB PEST ELIMINATION DIVISI 125.35 PEST CONTROL 125.35 217529 1/18/01 101667 EDINA HIGH SCHOOL CITY OF EDINA 1/18/01 13:03:54 Council Check Register Page - 6 1/13/01 -1/18/01 PO # Doc No Inv No Account No Account Description Business Unit 11055 P07MN027060M 4606.6710 EQUIPMENT REPLACEMENT COPS MORE GRANT IF 10892 123000 1643.6406 GENERAL SUPPLIES 10926 0670279 5423.6530 REPAIR PARTS GENERAL TURF CARE GOLF CARS 10968 324364 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 10969 324375 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 10970 324379 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 10971 320936 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 10972 324376 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 10973 552842 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11068 552680 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11069 324897 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11070 324898 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11071 325789 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11072 324371 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11073 320935 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11074 321422 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 10974 734112 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 11075 734113 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 11076 734710 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 11077 734711 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11155 7308292 5630.6230 SERVICE CONTRACTS EQUIPMENTCENTENNIAL LAKES R55CKREG3 LOG20000 CITY OF EDINA 1/18/01 13:03:54 Council Check Register Page - 7 1/13/01 — 1/18/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 10 603 00 GATE RECEIPT - CLASSIC TOURN. 11034 010901 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG /GROUNDS 10850 117098 1646.6180 CONTRACTED REPAIRS 10848 100765 -00 1646.6556 TOOLS 10849 101361 -00 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE 11156 00 -1754 10,603.00 BA -315 TH 100 & 77TH ST GEOME' 10895 010501 217530 1/18/01 DUES & SUBSCRIPTIONS 101444 ELECTRIC SERVICE CO. 940.58 CONTRACT REPAIRS 940.58 217531 1/18/01 103014 EMED COMPANY INC 72.05 TAPE DISPENSER 23.90 PARK SIGNS 95.95 217532 1/18/01 101476 EVERGREEN LAND SERVICES 260.00 PROJECT MANAGER 260.00 217533 1/18/01 102485 FAHRENKRUG, ROGER 430.00 GOLF INSTRUCTOR & CLINICS 430.00 217534 1/18/01 100755 FAST FRAME 400.65 FRAMING 400.65 217535 1/18/01 102387 FBINAA 60.00 MEMBERSHIP - SIITARI 60.00 217536 1/18/01 104057 FIRE APPARATUS _ _35.00 2 -YR SUBSCRIPTION RENEWAL 35.00 217537 1/18/01 100759 FLOYD TOTAL SECURITY 72.00 LOCK CHANGED 72.00 217538 1/18/01 101022 FRAME, SUSAN 925.00 TEACHING AC 925.00 217539 1/18101 104071 FREUND, JEFF 10850 117098 1646.6180 CONTRACTED REPAIRS 10848 100765 -00 1646.6556 TOOLS 10849 101361 -00 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE 11156 00 -1754 01315.1705.2000NSULTING DESIGN BA -315 TH 100 & 77TH ST GEOME' 10895 010501 5210.6103 PROFESSIONAL SERVICES GOLF DOME PROGRAM 10843 1776828 5120.6406 GENERAL SUPPLIES ART SUPPLY GIFT GALLERY SHOT 11157 010901 1400.6105 DUES & SUBSCRIPTIONS POLICE DEPT. GENERAL 10955 010901 1470.6105 DUES & SUBSCRIPTIONS FIRE DEPT. GENERAL 11158 12981 1400.6215 EQUIPMENT MAINTENANCE POLICE DEPT. GENERAL 10924 JAN 5 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION R55CKREG3 LOG20000 Check # - - - - -- - Date -- - Amount OFFICE SUPPLIES Vendor Explanation 90937513 5610.6406 252.80 ED ADMINISTRATION 11223 90937513 1120.6710 - 39.60 11223 90937513 5820.6406 GENERAL SUPPLIES 50TH STREET GENERAL 292.40 90937513 5840.6406 GENERAL SUPPLIES 217540 1/18101 90937513 100764 G & K SERVICES VERNON LIQUOR GENERAL 11223 90937513 309.75 DATA PROCESSING CENTRAL SERVICES GENERAL 35.70 49.00 226.94 105.85 536.97 722.66 269.32 2,256.19 217541 1/18/01 101712 GAGLIARDIE, CELESTE 100.00 -- 1 -25 -01 PERFORMANCE 100.00 217542 1118/01 102456 GALLS INC. 297.95 VALOR AWARDS MEDAL 297.95 217543 1118/01 100142 GE CAPITAL IT SOLUTIONS 599.71 SOFTWARE 599.71 SOFTWARE 468.57 SOFTWARE 131.12 SOFTWARE 196.68 SOFTWARE 131.12 SOFTWARE 468.57 SOFTWARE 2,595.48 217544 1 /18 /01 103316 GOETSCH, SAM L. 240.00 INTERPRETING 240.00 217545 1/18/01 102670 GRAND PERE WINES INC 2,355.80 2,355.80 CITY OF EDINA Council Check Register 1/13/01 - 1/18/01 PO # Doc No Inv No 11159 011201 11159 011201 10845 122900 10845 122900 10845 122900 10845 122900 10845 122900 10845 122900 10845 122900 10845 122900 Account No Account Description 5620.6406 GENERAL SUPPLIES 5610.6235 POSTAGE 5511.6201 LAUNDRY 1551.6201 LAUNDRY 4090.6406 GENERAL SUPPLIES 1552.6511 CLEANING SUPPLIES 5911.6201 LAUNDRY 1553.6201 LAUNDRY 1301.6201 LAUNDRY 1646.6201 LAUNDRY 1/18/01 13:03:54 Page - 8 Business Unit EDINBOROUGH PARK ED ADMINISTRATION ARENA BLDG /GROUNDS CITY HALL GENERAL STREET REVOLVING CENT SVC PW BUILDING PUMP 8 LIFT STATION OPER EQUIPMENT OPERATION GEN GENERAL MAINTENANCE BUILDING MAINTENANCE 11160 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11161 545879900101 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 11223 90937513 5510.6513 OFFICE SUPPLIES ARENA ADMINISTRATION 11223 90937513 5610.6406 GENERAL SUPPLIES ED ADMINISTRATION 11223 90937513 1120.6710 EQUIPMENT REPLACEMENT ADMINISTRATION 11223 90937513 5820.6406 GENERAL SUPPLIES 50TH STREET GENERAL 11223 90937513 5840.6406 GENERAL SUPPLIES LIQUOR YORK GENERAL 11223 90937513 5860.6406 GENERAL SUPPLIES VERNON LIQUOR GENERAL 11223 90937513 1550.6160 DATA PROCESSING CENTRAL SERVICES GENERAL 11162 011101 1629.6103 PROFESSIONAL SERVICES ADAPTIVE RECREATION 11078 00007925 5842.5513 COST OF GOODS SOLD WINE YORK SELLING R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 217546 1/18/01 102217 GRAPE BEGINNINGS INC 933.00 367.00 1,300.00 217547 1/18/01 104036 GRAUL, GRETCHEN CITY OF EDINA Council Check Register 1/13/01 -1/18/01 PO # Doc No Inv No 10975 36312 11079 36262 81.76 AMBULANCE OVERPAYMENT 81.76 217548 1/18/01 101518 GRAUSAM, STEVE 26.66 CELL PHONE REIMBURSE 26.66 217549 1/18/01 100783 GRAYBAR ELECTRIC CO. 630.48 LIGHT BULBS 630.48 217550 1/18/01 104060 GREAT NORTHERN BORDER 100.00 1 -23 -01 PERFORMANCE 100.00 217551 1118/01 100782 GRIGGS COOPER & CO. 28.70 50.73 1,698.20 3,209.60 244.82 149.50 13.199.82 299.00 120.39- 504.69 62.78 344.35 217552 1/18/01 100786 GROTH MUSIC 576.37 SHEET MUSIC - SOUSA BAND 576.37 1/18101 ,3:03:54 Page- 9 Account No Account Description Business Unit 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11163 011601 1001.4329 AMBULANCE FEES 11164 011201 5841.6188 TELEPHONE GENERAL FUND REVENUES YORK OCCUPANCY 11165 104- 0945797 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 11166 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 10976 324365 10977 324369 10978 324368 10979 324378 10980 324380 10981 320341 10982 319825 10983 320340 10984 552577 11080 324374 11081 321427 11082 321423 11083 321426 10842 12/31/00 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK .r ` CITY OF EDINA 1118/01 13:03:54 R55CKREG3 LOG20000 Council Check Register Page - 10 1/13/01 - 1/18/01 Check # Date Amount Vendor Explanation P0# Doc No Inv No Account No Account Description Business Unit 217553 1/18101 101738 GTS 283.00 COMPUTER SYMPOSIUM/TRAINING 10857 9022 2210.6104 CONFERENCES & SCHOOLS COMMUNICATIONS 283.00 217554 1/18/01 102320 HAMCO DATA PRODUCTS - 166.67 - SUPPLIES 11167 209733 5842.6406 GENERAL SUPPLIES YORK SELLING 166.67 217555 1/18/01 103314 HARDRIVES INC. 7,244.79 FINAL PAYMENT 10932 011001 01096.1705.3000NTRACTOR PAYMENTS A096 C& G W 56TH & WOODLAND 7,244.79 217556 1/18/01 101643 HEALTHEAST MED HOME LTD. 440.00 COT REPAIRS 10867 L088108 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 440.00 217557 1/18101 101215 HENNEPIN COUNTY SHERIFFS OFFI 211.75 SPECIAL REPAIR 11168 010401 1400.6215 EQUIPMENT MAINTENANCE POLICE DEPT. GENERAL 211.75 217558 1/18/01 100801 HENNEPIN COUNTY TREASURER 25.00 REGISTER NOTARY FEE 10930 010901 1240.6105 DUES & SUBSCRIPTIONS PUBLIC WORKS ADMIN GENERAL 25.00 217559 1/18/01 101588 HENNEPIN TECHNICAL COLLEGE 120.00 TUITION /RECERTIFICATION 10947 5 -1980 1281.6104 CONFERENCES & SCHOOLS TRAINING 120.00 217560 1/18/01 100005 HOYT, JOHN 45.50 MILEAGE REIMBURSEMENT 11169 011101 5410.6107 MILEAGE OR ALLOWANCE GOLF ADMINISTRATION 45.50 217561 1/18/01 101910 HTE INC. 125.00 EMS PROGRAMMING 10859 564509. 1470.6160 DATA PROCESSING FIRE DEPT. GENERAL 125.00 EMS PROGRAMMING 10860 563555. 1470.6160 DATA PROCESSING FIRE DEPT. GENERAL 250.00 217562 1/18/01 102114 HUEBSCH 62.82 TOWEL & RUG CLEANING 11170 275881 5620.6230 SERVICE CONTRACTS EQUIPMENTEDINBOROUGH PARK 62.82 .r ` R55CKREG3 LOG20000 CITY OF ELm.H Council Check Register 1/13/01 -1/18101 Check # Date Amount Vendor Explanation PO # Doc No Inv No 217563 1118/01 100812 IAAO 130.00 IAAO MEMBERSHIP 10923 030756 130.00 217564 1/18/01 101630 INDEPENDENT SCHOOL DIST #273 3,722.00 DAMAGE REPAIRS 10929 010901 3,722.00 217565 1/18/01 100830 JERRY'S PRINTING 98.24 BUSINESS CARDS 248.54 BUSINESS CARDS 147.38 BUSINESS CARDS 494.16 217566 1/18/01 102136 JERRY S TRANSMISSION SERVICE 84.00 AMBULANCE LENSES 84.00 217567 1118101 102146 JESSEN PRESS 8,477.40 ABOUT TOWN PRINTING 8.477.40 217568 1/18101 100835 JOHNSON BROTHERS LIQUOR CO. 220.00 163.69 - 81.38- 1,862.22 104.33 215.12 500.32 831.13 588.65 206.40 245.40 1,893.93 308.25 1,247.87 2.138.85 286.35 185.60 2,128.30 11171 A -16813 11171 A -16813 11171 A -16813 11172 17440 10856 41741 10985 1205440 10986 145799 10987 145800 10988 1205445 11084 1205211 11085 1205212 11086 1205210 11087 1205213 11088 1208074 11089 1208072 11090 1208075 11091 1208070 11092 1208073 11093 1208076 11094 1208077 11095 1208071 11096 1208787 11097 1208078 Account No Account Description 1190.6105 DUES & SUBSCRIPTIONS 1/18/01 .3:03:54 Page - 11 Business Unit ASSESSING 1000.1211.1 ACCTS RECEIVABLE MANUAL GENERAL FUND BALANCE SHEET 5822.6406 GENERAL SUPPLIES 5842.6406 GENERAL SUPPLIES 5862.6406 GENERAL SUPPLIES 1470.6406 GENERAL SUPPLIES 50TH ST SELLING YORK SELLING VERNON SELLING FIRE DEPT. GENERAL 2210.6123 MAGAZINE/NEWSLETTER EXPENSILOMMUNICATIONS 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING R55CKREG3 LOG20000 CITY OF EDINA 217571 1/18/01 13:03:54 103324 Council Check Register 35.123.40 Page - 12 PARTIAL PAYMENT NO. 1 1/13/01 —1/18/01 35.123.40 217572 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 1,170.93 11098 1208069 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 13,888.58 1/18/01 101935 KUSTOM SIGNALS INC 217569 1/18/01 103353 K.A. WITT CONSTRUCTION INC. BATTERY PACK 116.50 10,362.00 FINAL PAYMENT 10910 FINAL 30037.1705 CONSTR. IN PROGRESS P037 WOODDALE 10, 362.00 223.82 - -- COPS GRANT 223.82 217570 1/18/01 100944 KIWI KAI IMPORTS INC. 217575 1118101 101419 LAKE COUNTRY CHAPTER OF ICBO 526.00 10989 143994 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,896.50 11099 144001 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 505.00 11100 144002 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 346.45 194.20 11101 143999 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 557.00 LAWSON PRODUCTS INC. 11102 143606 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 68.00- 11103 CM0104 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 10931 011001 11104 287854 11173 68681 11174 6875 10939 010801 10945 023576 04258.1705.3000NTRACTOR PAYMENTS T258PAMELA PARK/LAKE STORM 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 4606.6710 EQUIPMENT REPLACEMENT COPS MORE GRANT 1495.6105 DUES & SUBSCRIPTIONS INSPECTIONS 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 3,762.95 217571 1/18/01 103324 KNUTSON CONSTRUCTION CO. 35.123.40 PARTIAL PAYMENT NO. 1 35.123.40 217572 1/18/01 100846 KUETHER DISTRIBUTING CO 561.90 561.90 217573 1/18/01 101935 KUSTOM SIGNALS INC 116.50 BATTERY PACK 116.50 217574 1118101 104072 L & E MOBILE COMPUTERS & MOUNT 223.82 - -- COPS GRANT 223.82 217575 1118101 101419 LAKE COUNTRY CHAPTER OF ICBO 125.00 DUES 125.00 217576 1/18/01 103257 LAND CARE EQUIPMENT CO. 194.20 REPAIR SPREADER, BATTERIES 194.20 217577 1/18101 100852 LAWSON PRODUCTS INC. 10931 011001 11104 287854 11173 68681 11174 6875 10939 010801 10945 023576 04258.1705.3000NTRACTOR PAYMENTS T258PAMELA PARK/LAKE STORM 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 4606.6710 EQUIPMENT REPLACEMENT COPS MORE GRANT 1495.6105 DUES & SUBSCRIPTIONS INSPECTIONS 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN R55CKREG3 LOG20000 CITY OF L_ -- Council Check Register 1/13/01 - 1/18/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description 232.72 NUTS & BOLTS 11040 1445040 1553.6530 REPAIR PARTS 4-14" HEX NUTS 11041 1445039 1553.6406 GENERAL SUPPLIES 1/18/0. 3:03:54 Page - 13 Business Unit EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN 11175 1- 00005240 1100.6104 CONFERENCES & SCHOOLS CITY COUNCIL 11176 1- 00005212 1100.6104 CONFERENCES & SCHOOLS CITY COUNCIL 11219 166430 5630.6540 FERTILIZER CENTENNIAL LAKES 11177 010901 1281.6104 CONFERENCES & SCHOOLS TRAINING 10912 010201 1490.6105 DUES & SUBSCRIPTIONS PUBLIC HEALTH 11178 010501 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 11187 122700 1450.6105 DUES & SUBSCRIPTIONS ANIMAL CONTROL 10916 1631 1120.6105 DUES & SUBSCRIPTIONS ADMINISTRATION 10990 235806 - 276.15 COST OF GOODS SOLD BEER VERNON SELLING 217578 1/18101 5862.5514 101552 LEAGUE OF MINNESOTA CITIES 10992 234134 150.00 COST OF GOODS SOLD BEER LEADERSHIP - CONFERENCE 10993 235807 150.00 COST OF GOODS SOLD MIX VERNON SELLING 217579 1/18/01 101552 LEAGUE OF MINNESOTA CITIES 420.00 CONFERENCE -NEW OFFICIALS 420.00 217580 1/18/01 100854 LEITNER COMPANY 431.34 SOIL 431.34 217581 1/18/01 102965 LEONE, RON 635.00 TRAINING REIMBURSEMENT 635.00 217582 1/18/01 100221 LOCAL PUBLIC HEALTH ASSOC. 125.00 LPHA DUES 125.00 217583 1118/01 101843 LONG, JEFF 368.44 CONT ED.-APPLIED CRIMINOLOGY 368.44 217584 1/18101 101648 MACA 30.00 2001 DUES 30.00 217585 1118/01 100866 MAMA 45.00 2001 DUES 45.00 217586 1/18/01 100868 MARK VII SALES 786.00 1,609.85 844.00 102.65 1/18/0. 3:03:54 Page - 13 Business Unit EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN 11175 1- 00005240 1100.6104 CONFERENCES & SCHOOLS CITY COUNCIL 11176 1- 00005212 1100.6104 CONFERENCES & SCHOOLS CITY COUNCIL 11219 166430 5630.6540 FERTILIZER CENTENNIAL LAKES 11177 010901 1281.6104 CONFERENCES & SCHOOLS TRAINING 10912 010201 1490.6105 DUES & SUBSCRIPTIONS PUBLIC HEALTH 11178 010501 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 11187 122700 1450.6105 DUES & SUBSCRIPTIONS ANIMAL CONTROL 10916 1631 1120.6105 DUES & SUBSCRIPTIONS ADMINISTRATION 10990 235806 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 10991 235601 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 10992 234134 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 10993 235807 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 38.32 PAINT 92.00 COST OF GOODS SOLD MIX 217591 1/18101 100882 MERIT SUPPLY 146.83 GLASS CLEANER, FLOOR CLEANER 956.90 CLEANING SUPPLIES 24.60 HI- PRESSURE HOSE 673.08 GLOVES, MISC. CLEANERS 1,955.95 TISSUE DISPENSERS & TISSUE 2,253.22 5842.5514 1,031.15 104049 METRO FIRE 68.9_9 - - TANK VALVE 327.40 1,050.92 26.50 7,997.85 217587 1118/01 104063 MEDIA TECHNOLOGY SOURCE INC. 242.47 PRINTING 242.47 217588 1/18/01 100953 MEDTRONIC PHYSIO CONTROL CORP. 627.00 AMBULANCE SUPPLIES 777.00 QUARTERLY BILLING 1,404.00 217589 1/18/01 101987 MENARDS 169.53 LIGHTS & SUPPLIES 24.96 RID ICE & BIN 47.21 BATTERIES, HUMIDIFIER CITY OF EDINA Council Check Register 1/13/01 - 1/18/01 PO # Doc No Inv No - 10994 235822 10995 235824 10996 235823 10997 235821 10998 235809 11105 237808 11106 237810 11107 237811 217590 1118/01 101483 MENARDS ' ACCT #30240251 189.97 SCREWS, GLUE, TOWELS 38.32 PAINT 228.29 COST OF GOODS SOLD MIX 217591 1/18101 100882 MERIT SUPPLY 301.40 GLASS CLEANER, FLOOR CLEANER 956.90 CLEANING SUPPLIES 158.69 HI- PRESSURE HOSE 673.08 GLOVES, MISC. CLEANERS 163.15 - TISSUE DISPENSERS & TISSUE 2,253.22 5842.5514 217592 1/18101 104049 METRO FIRE 68.9_9 - - TANK VALVE 68.99 1/18/01 13:03:54 Page - 14 Account No Account Description Business Unit 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11035 397198 5510.6575 PRINTING ARENA ADMINISTRATION 10869 IV702029 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 11179 IV706244 1400.6230 SERVICE CONTRACTS EQUIPMENTPOLICE DEPT. GENERAL 10897 75086 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 10913 81957 5841.6406 GENERAL SUPPLIES YORK OCCUPANCY 11182 82763 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 11180 35138 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 11181 35585 5420.6406 GENERAL SUPPLIES CLUB HOUSE 10915 55517 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 10953 55515 5511.6511 CLEANING SUPPLIES ARENA BLDG /GROUNDS 11183 55494 5630.6530 REPAIR PARTS CENTENNIAL LAKES 11184 55520 5620.6511 CLEANING SUPPLIES EDINBOROUGH PARK 11230 55377 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 10858 6931 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 217593 1/18/01 5842.5515 102507 METRO VOLLEYBALL OFFICIALS YORK SELLING 5630.5510 61.50 OFFICIATING FEES 61.50 217594 1/18101 PESTICIDE RENEWAL LICENSE 100692 MIDWEST COCA -COLA BOTTLING COM 011000 165.16 10.00 PESTICIDE APPLICATION LICENSE 75.60 PO 1476 264.84 99.00 POP 1/18/01 604.60 MINNESOTA NURSERY & LANDSCAPE 217595 1 /18/01 102769 MILLER, TOM CITY OF EDINA Council Check Register 1/13101 -1/18101 PO # Doc No Inv No 10928 1961 10999 62859032 11000 65802129 11001 62193127 11186 66419235 180.00 GOLF INSTRUCTOR 10894 010501 - 180.00 217596 1/18/01 102174 MINNEAPOLIS OXYGEN COMPANY 1/18/01 13:03:54 Page - 15 Account No Account Description Business Unit 4077.6103 PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES 5210.6103 PROFESSIONAL SERVICES GOLF DOME PROGRAM 495 COMPRESSED GAS 11048 R112000175 5430.6406 GENERAL SUPPLIES 1640.6260 LICENSES & PERMITS 1643.6260 LICENSES & PERMITS 1643.6406 GENERAL SUPPLIES 1400.6188 TELEPHONE RICHARDS GOLF COURSE PARK MAINTENANCE GENERAL GENERAL TURF CARE GENERAL TURF CARE POLICE DEPT. GENERAL 250.00 MTGF CONFERENCE 11188 TRADE SHOW 5610.6104 CONFERENCES & SCHOOLS ED ADMINISTRATION 250.00 217601 1118/01 101575 MUNICI -PALS 20.00 MEMBERSHIP DUES 10927 010901 20.00 1550.6104 CONFERENCES & SCHOOLS CENTRAL SERVICES GENERAL 4.95 217597 1118/01 101912 MINNESOTA DEPARTMENT OF AGRICU 10.00 PESTICIDE RENEWAL LICENSE 10847 011000 10.00 PESTICIDE APPLICATION LICENSE 11052 PO 1476 20.00 217598 1/18/01 103260 MINNESOTA NURSERY & LANDSCAPE 134.38 CD -ROM PLANT SELECTION PROGRAM 10891 123000 134.38 217599 1/18101 102983 MPPOA 80.00 TELEPHONE DIRECTORY 11189 010901 80.00 217600 1/18/01 102498 MTGF 1640.6260 LICENSES & PERMITS 1643.6260 LICENSES & PERMITS 1643.6406 GENERAL SUPPLIES 1400.6188 TELEPHONE RICHARDS GOLF COURSE PARK MAINTENANCE GENERAL GENERAL TURF CARE GENERAL TURF CARE POLICE DEPT. GENERAL 250.00 MTGF CONFERENCE 11188 TRADE SHOW 5610.6104 CONFERENCES & SCHOOLS ED ADMINISTRATION 250.00 217601 1118/01 101575 MUNICI -PALS 20.00 MEMBERSHIP DUES 10927 010901 20.00 1550.6104 CONFERENCES & SCHOOLS CENTRAL SERVICES GENERAL R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 1/13101 --1/18/01 PO # Doc No Inv No Account No Account Description 10896 17048A 5630.6406 GENERAL SUPPLIES Check # Date Amount REPAIR PARTS Vendor Explanation 217602 1/18/01 ACCTS RECEIVABLE MANUAL 100915 MURRAY SANDLER SKATE & SPORT S 41100502 5842.5515 360.30 YORK SELLING 11108 SKATES 5862.5515 COST OF GOODS SOLD MIX 360.30 217603 1/18/01 100920 NAPA AUTO PARTS 1,467.35 REPAIR PARTS 1,467.35 217604 1/18/01 104073 NELSON, BOB 520.00 CHARLIE WATSON 520.00 217605 1/18/01 101710 NELSON, DAN 80.00 PROGRAM ASST. - BASKETBALL 80.00 217606 1/18/01 100076 NEW FRANCE WINE CO. 1,097.00 1,097.00 217607 1/18/01 104074 NIGP - MN CHAPTER 225.00 CONT. ED. - NIGP SEMINAR 225.00 217608 1/18/01 _ 102091 NORTH STAR CHAPTER OF ICBO 100.00 DUES 100.00 217609 1/18/01 100929 NORTH STAR ICE 42.00 66.70 73.50 182.20 217610 1/18/01 160930 NORTHWESTERN TIRE CO. 26.63 WHEEL 251.35 MOUNT /DISMOUNT, TIRES 277.98 217611 1/18/01 102850 OFFICE DEPOT 42.58 LAMINATOR POUCHES 1/18/01 13:03:54 Page - 16 Business Unit CENTENNIAL LAKES 10846 122700 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 11190 011101 1000.1211.1 ACCTS RECEIVABLE MANUAL GENERAL FUND BALANCE SHEET 11191 011201 1629.6103 PROFESSIONAL SERVICES ADAPTIVE RECREATION 11192 11827 5842.5513 'COST OF GOODS SOLD WINE YORK SELLING 11193 010401 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 10938 010801 1495.6105 DUES & SUBSCRIPTIONS INSPECTIONS 11002 40100801 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11003 41100502 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11108 16100414 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 10941 NW -68207 1553.6583 TIRES & TUBES 10942 NW -68148 1553.6583 TIRES & TUBES 10844 9354 5410.6513 OFFICE SUPPLIES EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN GOLF ADMINISTRATION R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 42.58 Page - 17 1113/01 --1118/01 217612 1/18/01 104054 OSSEO PAINT & WALLPAPER Account No A Account Description B 112.77 - -- SANDING SEALER, VARNI 112.77 217613 1/18/01 100413 OUTDOOR COOKING STORE, THE 850.00 GAS GRILL - STA. 2 850.00 217614 1/18/01 101806 PALM BROTHERS 249.45 REPAIR 249.45 217615 1/18/01 100941 PARK NICOLLET CLINIC 50.00 HEPATITIS SHOT 402.50 EMPLOYMENT PHYSICAL 452.50 217616 1/18/01 101718 PARTS PLUS 1,638.00 REPAIR PARTS 1,638.00 217617 1/18/01 101827 PATTIWORKS INC. 150.00 JAN /FEB 2001 CALENDAR 150.00 217618 1/18/01 100946 PERA 19.62 CONTRIBUTION 1/2/01 19.62 217619 1/18/01 100946 PERA 67,804.47 CONTRIBUTION 1/2/01 67,804.47 217620 1/18/01 100948 PERKINS LANDSCAPE CONTRACTORS 10,960.00 PRACTICE GREEN 10,960.00 217621 1118/01 100950 PETTY CASH 13.65 CITY OF EDINA 1 1118/01 13:03:54 Council Check Register P Page - 17 1113/01 --1118/01 PO # Doc No I Inv No A Account No A Account Description B Business Unit R55CKREG3 LOG20000 CITY OF EDINA 1/18/01 13:03:54 Council Check Register Page - 18 1/13/01 -1/18/01 Check # Date A_ mount Vendor Explanation PO # Doc No Inv No Account No Account Description 3.57 11196 011101 1120.6106 MEETING EXPENSE 12.51 11196 011101 1120.6188 TELEPHONE 6.84 11196 011101 1120.6235 POSTAGE 2.50 11196 011101 1140.6107 MILEAGE OR ALLOWANCE 7.84 11196 011101 1160.6107 MILEAGE OR ALLOWANCE 7.00 11196 011101 1160.6235 POSTAGE 38.84 11196 011101 1190.6106 MEETING EXPENSE 20.00 11196 011101 1400.6406 GENERAL SUPPLIES 5.25 11196 011101 1490.6104 CONFERENCES & SCHOOLS 5.00 11196 011101 1495.6106 MEETING EXPENSE 28.22 11196 011101 1553.6530 REPAIR PARTS 20.00 11196 011101 1600.6105 DUES & SUBSCRIPTIONS 14.75 11196 011101 1600.6107 MILEAGE OR ALLOWANCE 10.00 11196 011101 1640.6260 LICENSES & PERMITS 5.00 11196 011101 1646.6107 MILEAGE OR ALLOWANCE 35.22 11196 011101 1646.6406 GENERAL SUPPLIES 41.00 11196 011101 2210.6106 MEETING EXPENSE 2.10 11196 011101 2210.6406 GENERAL SUPPLIES 20.96 11196 011101 4717.6103 PROFESSIONAL SERVICES 2.99 11196 011101 5952.6406 GENERAL SUPPLIES 303.24 217622 1/18/01 50.03 - 34.48- 648.71 811.53 2,867.98 1,861.65 4,499.50 712.43 1,017.45 624.05 490.80 217.77 3,013.66 16,681.02 100743 PHILLIPS WINE & SPIRITS 217623 1/18/01 102156 PINNACLE DISTRIBUTING 300.90 23.50 BOOK MATCHES 11004 3231825 11005 3231824 11006 681435 11007 681431 11109 683311 11110 683310 11111 683309 11112 683306 11113 683307 11114 683308 11115 683304 11116 681258 11117 681259 11008 38609 11009 38608 5862.5513 COST OF GOODS SOLD WINE 5862.5513 COST OF GOODS SOLD WINE 5862.5513 COST OF GOODS SOLD WINE 5862.5513 COST OF GOODS SOLD WINE 5862.5512 COST OF GOODS SOLD LIQUOR 5842.5513 COST OF GOODS SOLD WINE 5842.5512 COST OF GOODS SOLD LIQUOR 5842.5513 COST OF GOODS SOLD WINE 5822.5512 COST OF GOODS SOLD LIQUOR 5822.5513 COST OF GOODS SOLD WINE 5822.5513 COST OF GOODS SOLD WINE 5822.5512 COST OF GOODS SOLD LIQUOR 5822.5513 COST OF GOODS SOLD WINE 5822.5515 COST OF GOODS SOLD MIX 5822.6406 GENERAL SUPPLIES Business Unit ADMINISTRATION ADMINISTRATION ADMINISTRATION PLANNING FINANCE FINANCE ASSESSING POLICE DEPT. GENERAL PUBLIC HEALTH INSPECTIONS EQUIPMENT OPERATION GEN PARK ADMIN. GENERAL' PARK ADMIN. GENERAL PARK MAINTENANCE GENERAL BUILDING MAINTENANCE BUILDING MAINTENANCE COMMUNICATIONS COMMUNICATIONS . ASSET BUILDING - PARK & REC RECYCLING VERNON SELLING VERNON SELLING VERNON SELLING VERNON SELLING VERNON SELLING YORK SELLING YORK SELLING YORK SELLING 50TH ST SELLING 50TH ST SELLING 50TH ST SELLING 50TH ST SELLING 50TH ST SELLING 50TH ST SELLING 50TH ST SELLING R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 1/13/01 - 1118/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No - - 300.90 11118 38802 631.90 11119 38838 131.15 11120 38601 891.02 11121 38835 130.11 11122 38836 1590 DUM DUMS 11123 38600 1/18/01 .3:03:54 Page - 19 Account No Account Description 2,425.38 5822.5515 COST OF GOODS SOLD MIX 217624 1118/01 COST OF GOODS SOLD MIX 100958 PLUNKETTS PEST CONTROL COST OF GOODS SOLD MIX YORK SELLING 766.80 COST OF GOODS SOLD MIX PEST CONTROL 5862.5515 COST OF GOODS SOLD MIX 766.80 5840.6406 GENERAL SUPPLIES 217625 1/18/01 5842.5513 104075 POINT FORESTRY 11125 324372 250.00 COST OF GOODS SOLD WINE CANCELLATION REFUND 11126 324370 250.00 COST OF GOODS SOLD WINE 50TH ST SELLING 217626 1/18/01 5822.5513 101032 PRINT SHOP, THE 11128 _ 512.27 -- COST OF GOODS SOLD WINE MONTHLY NEWSLETTER 512.27 217627 1118/01 100966 PRINTERS SERVICE INC 224.00 -- BLADE SHARPENING 224.00 217628 1/18101 100968 PRIOR WINE COMPANY 388.94 443.70 1,910.22 301.00 144.70 242.99 92.70 216.70 120.70 3,861.65 217629 1/18/01 100969 PROGRESSIVE CONSULTING ENGINEE 4,786.30 WATER TREATMENT PLANT 4 4,786.30 217630 1/18/01 100971 QUALITY WINE 1/18/01 .3:03:54 Page - 19 Account No Account Description Business Unit 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5840.6406 GENERAL SUPPLIES LIQUOR YORK GENERAL 10952 783364 5511.6406 GENERAL SUPPLIES 11233 011101 5401.4553 CLUBHOUSE 11044 12192 1628.6575 PRINTING ARENA BLDG /GROUNDS GOLF REVENUES SENIOR CITIZENS 11037 17054 5521.6215 EQUIPMENT MAINTENANCE ARENA ICE MAINT 11010 324367 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11011 324366 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11012 324382 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11013 324377 5842.5513 COST OF GOODS SOLD WINE ' YORK SELLING 11124 325790 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11125 324372 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11126 324370 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11127 321425 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11128 321424 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 10899 00017.08 5900.1705 CONSTR. IN PROGRESS UTILITY BALANCE SHEET R55CKREG3 LOG20000 CITY OF EDINA 1/18101 13:03:54 Council Check Register Page - 20 1/13/01 - 1118/01 Check # Date Amount Vendor Explanation PO # Doc No .Inv No Account No Account Description Business Unit 3,386.08 11014 919958 -00 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 67.30- 11014 919958 -00 5860.4408 TRADE DISCOUNTS VERNON LIQUOR GENERAL 2,831.23 11015 920131 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 28.10- 11015 920131 -00 5860.4408 TRADE DISCOUNTS VERNON LIQUOR GENERAL 3,062.29 11016 919957 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 60.77- 11016 919957 -00 5840.4408 TRADE DISCOUNTS LIQUOR YORK GENERAL 148.90 11017 920088 -00 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 3,380.62 11018 920130 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 33.34- 11018 920130 -00 5840.4408 TRADE DISCOUNTS LIQUOR YORK GENERAL 2.225.60 11019 917313 -00 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 44.21- 11019 917313 -00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 1,050.40 11020 917275 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 10.41- 11020 917275 -00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 1,612.72 11129 919946 -00 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 32.03- 11129 919946 -00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 469.51 11197 920129 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 4.65- 11197 920129 -00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 17,886.54 217631 1118/01 100973 RADIO SHACK 63.88 AUTO DIALER FOR PHONES 10943 079841 5910.6406 GENERAL SUPPLIES GENERAL (BILLING) 63.88 217632 1/18/01 100974 RAYMOND HAEG PLUMBING 589.00 CONTRACT BLDG. REPAIRS 11051 PO 1475 1646.6180 CONTRACTED REPAIRS BUILDING MAINTENANCE 589.00 217633 1/18/01 100897 RELIANT ENERGY - MINNEGASCO 1,999.28 10854 122900 1470.6186 HEAT FIRE DEPT. GENERAL 585.23 10854 122900 1481.6186 HEAT YORK FIRE STATION 1,823.98 10854 122900 1551.6186 HEAT CITY HALL GENERAL 1,548.32 10854 122900 1552.6186 HEAT CENT SVC PW BUILDING 5,625.31 10854 122900 1646.6186 HEAT BUILDING MAINTENANCE 1,392.53 10854 122900 5111.6186 HEAT ART CENTER BLDG / MAINT 1,623.41 10854 122900 5420.6186 HEAT CLUB HOUSE 561.71 10854 122900 5422.6186 HEAT MAINT OF COURSE & GROUNDS 5,662.13 10854 122900 5210.6186 HEAT GOLF DOME PROGRAM 171.75 10854 122900 5430.6186 HEAT RICHARDS GOLF COURSE 7,381.51 10854 122900 5511.6186 HEAT ARENA BLDG /GROUNDS 1,852.23 10854 122900 5630.6186 HEAT CENTENNIAL LAKES 1,481.62 10854 122900 5911.6186 HEAT PUMP & LIFT STATION OPER CITY OF EDINA Council Check Register 1/13/01 --1/18/01 Check # Date Amount Vendor Explanation PO # Doc No R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 1/13/01 --1/18/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description 4,003.08 10854 122900 5913.6186 HEAT 265.93 10854 122900 5821.6186 HEAT 245.46 10854 122900 5841.6186 HEAT 40549 10854 122900 5861.6186 HEAT 10870 41398 1470.6406 GENERAL SUPPLIES 1/18/01 13:03:54 Page- 21 Business Unit DISTRIBUTION 50TH ST OCCUPANCY YORK OCCUPANCY VERNON OCCUPANCY FIRE DEPT. GENERAL 11198 23362 36,628.97 REPAIR PARTS GOLF DOME PROGRAM 10936 217634 1/18/01 PHOTOGRAPHIC SUPPLIES 104050 RESCUE TECHNOLOGY 375004720 1470.6408 - -- 481.46 -- ---- - -- - -- ROPE RESCUE SUPPLIES 481.46 217635 1/18/01 100977 RICHFIELD PLUMBING COMPANY -- 214.50 - REMOVE WATER SOFTENER 214.50 217636 1118/01 101121 RITZ CAMERA CENTERS 17.91 PHOTO FINISHING 37.46 PHOTO FINISHING 55.37 217637 1/18/01 100980 ROBERT B. HILL 54.32 SALT 54.32 217638 1/18101 100987 SA -AG INC 614.24 SAND 1,324.47 SAND 1,938.71 217639 1/18/01 100988 SAFETY KLEEN 210.26 - -- HAZARDOUS WASTE PICKUP 210.26 217640 1118101 100305 SARA LEE COFFEE & TEA 99.60 COFFEE 99.60 217641 1/18/01 100992 SEARS 226.67 TOOLS 226.67 217642 1/18/01 104051 SELECT INN OF BLOOMINGTON 10870 41398 1470.6406 GENERAL SUPPLIES 1/18/01 13:03:54 Page- 21 Business Unit DISTRIBUTION 50TH ST OCCUPANCY YORK OCCUPANCY VERNON OCCUPANCY FIRE DEPT. GENERAL 11198 23362 5210.6530 REPAIR PARTS GOLF DOME PROGRAM 10936 0375015030 1470.6408 PHOTOGRAPHIC SUPPLIES FIRE DEPT. GENERAL 11050 375004720 1470.6408 PHOTOGRAPHIC SUPPLIES FIRE DEPT. GENERAL 10934 00105431 1470.6406 GENERAL SUPPLIES 10885 13165 1318.6517 SAND GRAVEL 8 ROCK 10886 13186 1318.6517 SAND GRAVEL 8 ROCK 10884 00014935884 1280.6271 HAZ. WASTE DISPOSAL 10959 8147987 1551.6406 GENERAL SUPPLIES 11232 2090187 1470.6556 TOOLS FIRE DEPT. GENERAL SNOW & ICE REMOVAL SNOW 8 ICE REMOVAL SUPERVISION 8 OVERHEAD CITY HALL GENERAL FIRE DEPT. GENERAL R55CKREG3 LOG20000 CITY OF EDINA 1/18/01 13:03:54 Council Check Register Page - 22 1/13/01 —1/18/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 130_.16 HOTEL ACCOMMODATIONS 10881 11179,11185 1318.6406 GENERAL SUPPLIES SNOW S ICE REMOVAL 130.16 217643 1/18/01 101587 SENIOR COMMUNITY SERVICES _ 15,600.00 SENIOR OUTREACH SERVICES 10961 010801 1504.6103 PROFESSIONAL SERVICES HUMAN RELATION COMMISSION 15,600.00 217644 1/18/01 103935 SHANK CONTRACTORS INC. 46,540.50 PARTIAL PAYMENT NO. 2 11199 011801 5991.1705.30 CONTRACTOR PAYMENTS WATER TREATMENT PLANT 46,540.50 217645 1/18101 100534 SHIRLEY, TOM 107.11 10917 010801 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES 33.00 10917 010801 5610.6235 POSTAGE ED ADMINISTRATION 140.11 217646 1/18/01 103237 SHIRLEY, TOM 180.00 - REIMBURSE FOR FIREWOOD 10918 010801 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 180.00 217647 1/18/01 103763 SIR SPEEDY 556.52 -- — PRINTING 11200 60995 5610.6575 PRINTING ED ADMINISTRATION 556.52 217648 1118/01 101342 SOCCER EXPRESS 225.00 UNIFORMS 10872 0160 1470.6203 UNIFORM ALLOWANCE FIRE DEPT. GENERAL 944.00 UNIFORMS 10873 0159 1470.6203 UNIFORM ALLOWANCE FIRE DEPT. GENERAL 1,695.50 UNIFORMS 10874 0158 1470.6203 UNIFORM ALLOWANCE FIRE DEPT. GENERAL 42.00 UNIFORMS 10875 0162 1470.6203 UNIFORM ALLOWANCE FIRE DEPT. GENERAL 2,906.50 217649 1/18101 103109 SOUTHDALE SINCLAIR . 200.00 TOWING SERVICE 11061 1065 1400.6103 PROFESSIONAL SERVICES POLICE DEPT. GENERAL 200.00 217650 1118/01 101002 SOUTHSIDE DISTRIBUTORS INC 3,100.75 11021 115555 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 12.20 11022 115556 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 506.35 11023 115551 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 3,619.30 R55CKREG3 LOG20000 Check # Date Amount Vendor 217651 1/18/01 101015 STREICHERS 127.16 127.69 90.94 940.00 1,112.93- 217652 CITY OF EDINA 5862.5514 100900 SUN NEWSPAPERS 1/18/01 ,:03:54 215745 Council Check Register COST OF GOODS SOLD BEER ORD 2000 -13 11221 Page - 23 400.40 1/13/01 - 1/18/01 PUBLISH 2001 ORD 11221 19678 46.47 Explanation PO # Doc No Inv No Account No Account Description Business Unit MAPLIGHT BULBS 11201 200599.2 4606.6710 EQUIPMENT REPLACEMENT COPS MORE GRANT FUSEES 11202 200734.1 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL GRIPS 11203 200814.1 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL LIGHT BAR REPLACEMENT 11225 199471.1 1400.6710 EQUIPMENT REPLACEMENT POLICE DEPT. GENERAL CREDIT 11226 199470.1 1400.6710 EQUIPMENT REPLACEMENT POLICE DEPT. GENERAL LEXANS 11227 194864.1 1400.6215 EQUIPMENT MAINTENANCE POLICE DEPT. GENERAL LEXAN 11228 194864.2 1400.6215 EQUIPMENT MAINTENANCE POLICE DEPT. GENERAL 217652 1/18/01 5862.5514 100900 SUN NEWSPAPERS 11025 215745 57.20 COST OF GOODS SOLD BEER ORD 2000 -13 11221 19678 400.40 ADVERTISING OTHER PUBLISH 2001 ORD 11221 19678 46.47 ADVERTISING OTHER AD FOR BID 11221 19678 504.07 ADVERTISING OTHER VERNON SELLING 217653 1/18/01 103826 TERRY SIPE PIANO SERVICE 75.00 PIANO TUNING 75.00 217654 1/18/01 101035 THORPE DISTRIBUTING COMPANY 18.05- 2,341.20 - 2,323.15 217655 1/18101 103366 TIME WARNER CABLE 325.00 TV ADVERTISING 325.00 TV ADVERTISING 325.00 TV ADVERTISING 975.00 217656 1/18/01 102742 TKDA ENGINEERS ARCHITECTS PLAN 399.00 LEAK DETECTION SERVICES 399.00 217657 1/18/01 101038 TOLL GAS & WELDING SUPPLY 78.59 WELDING CYLINDERS 78.59 217658 1/18/01 104052 TRACKSTAR TRAILERS 779.00 TRAILER 10900 386662 10921 386658 10922 386663 11204 010801 1120.6120 ADVERTISING LEGAL ADMINISTRATION 1120.6120 ADVERTISING LEGAL ADMINISTRATION 1120.6120 ADVERTISING LEGAL ADMINISTRATION 5620.6230 SERVICE CONTRACTS EQUIPMENTEDINBOROUGH PARK 11024 215156ADJ 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 11025 215745 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 11221 19678 5822.6122 ADVERTISING OTHER 50TH ST SELLING 11221 19678 5842.6122 ADVERTISING OTHER YORK SELLING 11221 19678 5862.6122 ADVERTISING OTHER VERNON SELLING 10903 049414 11043 442060 10889 12003 5913.6103 PROFESSIONAL SERVICES DISTRIBUTION 1553.6406 GENERAL SUPPLIES 1646.6556 TOOLS EQUIPMENT OPERATION GEN BUILDING MAINTENANCE CITY OF EDINA 1/18/01 13:03:54 R55CKREG3 LOG20000 Council Check Register Page - 24 1/13/01 -- 1/18/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit -- 779.00 217659 1/18/01 104064 TRANS UNION LLC 3.20 INVESTIGATIONS CHECK 11059 12221841 1400.6103 PROFESSIONAL SERVICES POLICE DEPT. GENERAL 3.20 217660 1/18/01 101579 TREADWAY GRAPHICS 449.71 - SUPPLIES (DARE) 11205 0121759 -IN 1425.6406 GENERAL SUPPLIES DARE 449.71 217661 1/18101 101042 TRIARCO ARTS & CRAFTS 20.85 WIRE ART TEACHERS KIT 10902 366607 5120.5510 COST OF GOODS SOLD ART SUPPLY GIFT GALLERY SHOI 20.85 217662 1118/01 102255 TWIN CITY OXYGEN CO 50.50 OXYGEN 10876 579310 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 29.92 OXYGEN 10877 580334 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 238.96 OXYGEN CYLINDER 10878 578734 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 319.38 217663 1118/01 100363 U S BANCORP 37.00 P & R PRODUCTS CO. 10937 010901 1470.6552 PROTECTIVE CLOTHING FIRE DEPT. GENERAL 8.00 BADGES FROM UNB 10937 010901 1470.6552 PROTECTIVE CLOTHING FIRE DEPT. GENERAL 45.00 217664 1/18/01 100363 U S BANCORP 176.95 UNIFORMS (LAND'S END) 11208 011001 1470.6203 UNIFORM ALLOWANCE FIRE DEPT. GENERAL 176.95 217665 1118/01 103248 ULLRICH, CINDY ' 15.00 REIMBURSEMENT FOR CLASS 11206 011201 5610.6104 CONFERENCES & SCHOOLS ED ADMINISTRATION 15.00 217666 1118/01 100043 ULTIMATE ELECTRONICS 160.00 CONCEPT 100, SECURITY 11057 0063022137 -0 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 169.36 INVENTORY SUPPLIES 11207 0047HL2596 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 329.36 217667 1/18/01 101051 UNIFORMS UNLIMITED 2,304.61 UNIFORMS 11058 123100 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 264.88 UNIFORMS 11058 123100 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL R55CKREG3 LOG20000 CITY OF EL....A Council Check Register 1/13/01 - 1/18/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 2796 UNIFORMS 11058 123100 256.75 Account No Account Description 1419.6203 UNIFORM ALLOWANCE 10909 0365499 4090.6406 GENERAL SUPPLIES 10890 15310320 -001 1646.6530 REPAIR PARTS 1118/01 .3:03:54 Page- 25 Business Unit RESERVE PROGRAM STREET REVOLVING BUILDING MAINTENANCE 10880 PO 4008 2,597.45 CONFERENCES & SCHOOLS INSPECTIONS 11209 217668 1/18/01 COST OF GOODS SOLD 101280 UNITED HORTICULTURAL SUPPLY /UA 5630.5510 COST OF GOODS SOLD 556.92 11213 352274 SNOW MELT PAPER SUPPLIES 50TH ST SELLING 556.92 352492 5630.6406 GENERAL SUPPLIES 217669 1/18/01 349960 100371 UNITED RENTALS CENTENNIAL LAKES 136.27 WATER TANK KIT 136.27 217670 1/18/01 101055 UNIVERSITY OF MINNESOTA 840.00 BLDG. OFFICIALS CLASS 840.00 217671 1/18/01 101908 US FOODSERVICE INC 168.50 WIENERS, CHIPS 287.70 POPCORN, COOKIES, CHIPS 456.20 217672 1/18/01 101058 VAN PAPER CO. 170.93 GARBAGE LINERS 75.88 PAPER BAGS 43.93 PAPER BAGS 199.69 PAPER SUPPLIES 241.22 PAPER PRODUCTS 144.84 LINERS /CUPS 876.49 217673 1/18/01 103252 VEAP 12,350.00 2001 FUNDING 12,350.00 217674 1/18/01 103920 VINO ARTE 116.00 116.00 217675 1/18101 102023 WAGNER, DOUGLAS 36.75 CELL PHONE REIMBURSEMENT 220.00 CONT ED. - MGIA CONF. 256.75 Account No Account Description 1419.6203 UNIFORM ALLOWANCE 10909 0365499 4090.6406 GENERAL SUPPLIES 10890 15310320 -001 1646.6530 REPAIR PARTS 1118/01 .3:03:54 Page- 25 Business Unit RESERVE PROGRAM STREET REVOLVING BUILDING MAINTENANCE 10880 PO 4008 1495.6104 CONFERENCES & SCHOOLS INSPECTIONS 11209 902815 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES 11210 906763 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES 10888 351756 1645.6406 GENERAL SUPPLIES LITTER REMOVAL 11211 352278 5862.6512 PAPER SUPPLIES VERNON SELLING 11212 352663 5862.6512 PAPER SUPPLIES VERNON SELLING 11213 352274 5822.6512 PAPER SUPPLIES 50TH ST SELLING 11214 352492 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 11229 349960 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 11215 011001 1504.6103 PROFESSIONAL SERVICES HUMAN RELATION COMMISSION 11130 098223 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 11053 010101 1400.6188 TELEPHONE POLICE DEPT. GENERAL 11185 011001 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL R55CKREG3 LOG20000 Check # Date Amount COST OF GOODS SOLD WINE Vendor Explanation 217676 1/18/01 COST OF GOODS SOLD WINE 100509 WATERLOO, PAT 053013 5822.5513 COST OF GOODS SOLD WINE 180.00 11131 053281 GOLF INSTRUCTOR COST OF GOODS SOLD WINE 50TH ST SELLING 180.00 052403 5822.5513 COST OF GOODS SOLD WINE 217677 1/18/01 38183 101077 WEST WELD SUPPLY CO. 50TH ST SELLING 242.19 -- NIPPLES, BITS, WHEELS 242.19 217678 1/18/01 102041 WH PENNEY CO INC. -- 852.00 AMMO /RANGE 852.00 217679 1118/01 101081 WILLIAMS STEEL & HARDWARE 170.26 BALL FEIN HAMMERS 19.04 SPRAY PAINT 189.30 217680 1/18/01 102133 WILSON SPORTING GOODS CO. _- 502.55 GLOVES 502.55 217681 1/18/01 101033 WINE COMPANY, THE 581.40 705.85 360.75 503.00 137.35- 2,013.65 217682 1/18/01 102351 WINE ENTHUSIAST CITY OF EDINA Council Check Register 1/13101 -- 1/18/01 PO # Doc No Inv No 10893 010501 19,95 MAGAZINE SUBSCRIPTION 19.95 217683 1/18101 101312 WINE MERCHANTS 229.57 351.38 400.00 1,332.80 124.00 162.58 r r 1/18101 . 13:03:54 Page - 26 Account No Account Description Business Unit 5210.6103 PROFESSIONAL SERVICES GOLF DOME PROGRAM 10940 36655 5910.6406 GENERAL SUPPLIES 11054 401995 1419.6406 GENERAL SUPPLIES 10906 948600 -02 1301.6556 TOOLS 10948 948600 -03 1553.6406 GENERAL SUPPLIES GENERAL (BILLING) RESERVE PROGRAM GENERAL MAINTENANCE EQUIPMENT OPERATION GEN 11222 2467937. 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 11026 053299 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11027 053301 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11028 053013 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11131 053281 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11132 052403 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11216 010301 5840.6105 DUES & SUBSCRIPTIONS LIQUOR YORK GENERAL 11029 38200 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11030 38122 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11133 38430 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 11134 38431 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11135 38000 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11136 38183 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 2,600.33 217684 1118/01 100352 WINSTAR BROADBAND SERVICES 162.00 COPS GRANT - CDPD 162.00 217685 1/18/01 101086 WORLD CLASS WINES INC 900.90 928.68 279.00 2,108.58 217687 1/18101 100932 XCEL ENERGY 22,319.25 2,237.64 4,222.23 4,619.02 743.38 114.19 52.16 1,866.07 3,887.98 5,633.50 3,219.81 230.19 370.41 1,159.73 302.75 11,885.82 1,616.95 6,771.50 1,480.85 2,418.99 13,192.73 31.27 956.81 1,226.84 634.75 88.79 132.12 119.67 CITY OF EDINA Council Check Register 1/13/01 - 1118101 PO # Doc No Inv No 11217 592253 11031 101877 11032 102047 11137 102101 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 11063 010801 Account No Account Description 1/18101 13:03:54 Page - 27 Business Unit 4606.6710 EQUIPMENT REPLACEMENT COPS MORE GRANT 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING. 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1321.6185 LIGHT & POWER 1322.6185 LIGHT & POWER 1330.6185 LIGHT & POWER 1375.6185 LIGHT & POWER 1470.6185 LIGHT & POWER 1481.6185 LIGHT & POWER 1460.6185 LIGHT & POWER 1551.6185 LIGHT & POWER 1552.6185 LIGHT & POWER 1646.6185 LIGHT & POWER 5420.6185 LIGHT & POWER 5422.6185 LIGHT & POWER 5430.6185 LIGHT & POWER 5210.6185 LIGHT & POWER 5311.6185 LIGHT & POWER 5511.6185 LIGHT & POWER 5111.6185 LIGHT & POWER 5620.6185 LIGHT & POWER 5630.6185 LIGHT & POWER 5911.6185 LIGHT & POWER 5913.6185 LIGHT & POWER 5914.6185 LIGHT & POWER 5821.6185 LIGHT & POWER 5841.6185 LIGHT & POWER 5861.6185 LIGHT & POWER 5932.6185 LIGHT & POWER 5933.6185 LIGHT & POWER 4086.6185 LIGHT & POWER STREET LIGHTING REGULAR STREET LIGHTING ORNAMENTAL TRAFFIC SIGNALS PARKING RAMP FIRE DEPT. GENERAL YORK FIRE STATION CIVILIAN DEFENSE CITY HALL GENERAL CENT SVC PW BUILDING BUILDING MAINTENANCE CLUB HOUSE MAINT OF COURSE & GROUNDS RICHARDS GOLF COURSE GOLF DOME PROGRAM POOL OPERATION ARENA BLDG /GROUNDS ART CENTER BLDG / MAINT EDINBOROUGH PARK CENTENNIAL LAKES PUMP & LIFT STATION OPER DISTRIBUTION TANKS TOWERS & RESERVOIR 50TH ST OCCUPANCY YORK OCCUPANCY VERNON OCCUPANCY GENERAL STORM SEWER PONDS & LAKES AQUATIC WEEDS R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 91,535.40 217688 1118101 100568 XEROX CORPORATION 104.00 DECEMBER USAGE 104.00 217689 1/18/01 101572 ZARNOTH BRUSH WORKS INC 220.46 BROOM REFILL 220.46 217690 1/18/01 101091 ZIEGLER INC 2,357.91 CUSTOM EDGES 1,178.11 CUSTOM EDGES 3,536.02 566,200.67 Grand Total M' r CITY OF EDINA Council Check Register 1/13/01 --1/18/01 PO # Doc No Inv No 10901 079337763 11231 77656 1/18/01 13:03:54 Page - 28 Account No Account Description Business Unit 5110.6151 EQUIPMENT RENTAL ART CENTER ADMINISTRATION 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 11046 PC000373606 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 11047 PC000373605 1553.6585 ACCESSORIES EQUIPMENT OPERATION GEN Payment Instrument Totals Check Total 566,200.67 Total Payments 566,200.67 R55CKSUM3 Vers: LOG20000 CITY OF F—...A 1118/0'. 3:24:24 Council Check Summary Page - 1 Company 01000 GENERALFUND 02200 COMMUNICATIONS FUND 04000 WORKING CAPITAL FUND 04800 CONSTRUCTION FUND 05100 ART CENTER FUND 05200 GOLF DOME FUND 05300 AQUATIC CENTER FUND 05400 GOLF COURSE FUND 05500 ICE ARENA FUND 05600 EDINBOROUGH /CENT LAKES FUND 05800 LIQUOR FUND 05900 UTILITY FUND 05930 STORM SEWER FUND 05950 RECYCLING FUND Amount 212,440.21 9,050.50 4,169.28 54,125.48 5,291.98 8,328.91 302.75 17,658.45 33,399.41 18,312.08 129,632.31 73,265.41 220.91 2.99 566 200.67 kwabdp wWtWdww Cw in vN {III POWSM W0001" efdo of 6diWpurob•Mft I aac ) n 1 1 R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 217691 1/19/01 100686 CITY OF EDINA PAYROLL ACCOUNT 480.000.00 PAYROLL FUNDING CITY OF EL....H Council Check Register 1/19/01 -- 1/25/01 PO # Doc No Inv No Account No Account Description 11423 1/19 PAYROLL 9900.1010 CASH TREASURER'S 217692 1/25101 5511.6180 101392 AEI ELECTRONIC PARTS ARENA BLDG /GROUNDS 11619 -- 29.29 - COST OF GOODS SOLD BEER REPAIR 11620 00033127 29.29 COST OF GOODS SOLD BEER VERNON SELLING 217693 1125101 5842.5514 102609 ALL SAINTS BRANDS YORK SELLING 11503 011901 244.95 PROFESSIONAL SERVICES ED ADMINISTRATION 35314DEC 5861.6201 498.12 11410 3695DEC 5210.6511 CLEANING SUPPLIES 181.65 16813DEC 5421.6201 LAUNDRY 924.72 217694 1/25/01 104033 AMEN, JULIE 21.00 SKATING LESSON REFUND 21.00 217695 1/25/01 101506 AMERICAN HOTEL REGISTER CO. 59.22 SCREWS, WRENCH 59.22 217696 1/25/01 101115 AMERIPRIDE LINEN 8 APPAREL SER 21.30 LAB TOWELS 301.23 LAUNDRY 219.34 MATS, RAGS 103.31 LAUNDRY 115.07 LAUNDRY 107.41 LAUNDRY 85.20 LAUNDRY 93.60 RAGS 21.30 LAUNDRY 1,067.76 217697 1/25/01 100750 ANDERSON, ERIC 160.00 1ST QTR ROTARY DUES 160.00 217698 1/25/01 103980 ANNIE'S FROZEN YOGURT 158.47 COOKIES/YOGURT 158.47 1/26/01 6:41:35 Page . 1 Business Unit PAYROLL CLEARING 11250 430909 5511.6180 CONTRACTED REPAIRS ARENA BLDG /GROUNDS 11619 00032918 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 11620 00033127 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 11621 00032922 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 11503 011901 5610.6103 PROFESSIONAL SERVICES ED ADMINISTRATION 11499 7972343 -01 5620.6406 GENERAL SUPPLIES 11404 16319DEC 1491.6201 LAUNDRY 11405 6200DEC 1470.6201 LAUNDRY 11406 46DEC 1551.6201 LAUNDRY 11407 35334DEC 5821.6406 GENERAL SUPPLIES 11407 35334DEC 5821.6201 LAUNDRY 11408 35320DEC 5841.6201 LAUNDRY 11409 35314DEC 5861.6201 LAUNDRY 11410 3695DEC 5210.6511 CLEANING SUPPLIES 11411 16813DEC 5421.6201 LAUNDRY EDINBOROUGH PARK LABORATORY FIRE DEPT. GENERAL CITY HALL GENERAL 50TH ST OCCUPANCY 50TH ST OCCUPANCY YORK OCCUPANCY VERNON OCCUPANCY GOLF DOME PROGRAM GRILL 11251 011601 1120.6105 DUES 8 SUBSCRIPTIONS ADMINISTRATION 11500 045123 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 217699 1/25/01 100634 ASPEN EQUIPMENT CO. 108.86 WHEEL FRAME CITY OF EDINA Council Check Register 1/19/01 -1/25/01 PO # Doc No Inv No 11501 571231 217700 1/25/01 5521.6180 100635 ASPLUND COFFEE 11234 010901 176.03 PROFESSIONAL SVC - OTHER HOT CHOCOLATE MIX 11303 33303100 176.03 COST OF GOODS SOLD MIX YORK SELLING 217701 1/25/01 5862.5515 104091 ASSOCIATION OF TRAINING OFFICE 11305 20543000 125.00 COST OF GOODS SOLD LIQUOR WINTER CONFERENCE 11455 20543400 125.00 COST OF GOODS SOLD WINE 50TH ST SELLING 217702 1/25/01 100643 BARR ENGINEERING CO. 1.829.75 STORMWATER MANAGEMENT 371.60 STORMWATER MANAGEMENT 2,201.35 217703 1125/01 100646 BECKER ARENA PRODUCTS 2,669.37 REPAIR OLYMPIA 2,669.37 217704 1/25/01 101245 BELL, BRUCE 100.00 PERFORMANCE 2 -1 -01 100.00 217705 1/25/01 101355 BELLBOY CORPORATION 215.70 90.40 16.64 85.28 153.20 214.00 775.22 217706 1/25/01 100648 BERTELSON OFFICE PRODUCTS 20.28 BINDERS. SHEET PROTECTORS 6108 LABELING TAPE 518.55 'OFFICE SUPPLIES 118.39- OFFICE SUPPLIES 29.82 OFFICE SUPPLIES 11502 037360 11573 2199 Account No Account Description 1553.6530 REPAIR PARTS 5630.5510 COST OF GOODS SOLD 1/26/01 8:41:35 Page - 2 Business Unit EQUIPMENT OPERATION GEN CENTENNIAL LAKES 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 11504 2327354 -84 04258.1705.200ONSULTING DESIGN T258PAMELA PARK/LAKE STORM 11504 2327354 -84 5932.6103 PROFESSIONAL SERVICES GENERAL STORM SEWER 11036 00024858 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 11234 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11301 20543200 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11302 20544800 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11303 33303100 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11304 33300400 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 11305 20543000 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11455 20543400 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11252 8352500 1552.6406 GENERAL SUPPLIES 11253 8350790 1552.6406 GENERAL SUPPLIES 11574 8381180 1400.6406 GENERAL SUPPLIES 11575 CM8315700 1400.6406 GENERAL SUPPLIES 11576 8406350 1190.6406 GENERAL SUPPLIES CENT SVC PW BUILDING CENT SVC PW BUILDING POLICE DEPT. GENERAL POLICE DEPT. GENERAL ASSESSING R55CKREG3 LOG20000 CITY OF E6...A 1/26/01 8:41:35 Council Check Register Page - 3 1/19/01 - 1/25/01 Check # Date Amount 9.28 149.32 16.53 68.64 80.06 2.95 9.51 79.47 4.21 13.38 135.70 19.86 122.58 278.22 174.75 32.20 60.42 48.91 3.75 10.05- 19.40 7.95 58.82 21.01 74.62 42.17 59.55 2,096.55 217707 1/25/01 90.94 90.94 217708 1/25/01 255.16 255.16 217709 1/25/01 58.66 99.56 158.22 Vendor 100649 BEST BUY COMPANY INC. 100653 BITUMINOUS ROADWAYS 100659 BOYER TRUCK PARTS Explanation OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES CLIPBOARDS CPS SUPPLIES AV SUPPLIES CAMCORDER BAG, SUPPLIES BITCRETE TRACER GASKET COVERS DIMMER SWITCH PO # Doc No Inv No 11576 8406350 11576 8406350 11576 8406350 11577 8398330 11577 8398330 11577 8398330 11577 8398330 11577 8398330 11578 8386481 11579 8386480 11579 8386480 11579 8386480 11579 8386480 11579 8386480 11580 R285880 11581 8358120 11581 8358120 11581 8358120 11582 8342040 11583 CM8325130 11584 8342041 11584 8342041 11584 8342041 11584 8342041 11585 8380010 11586 8368320 11587 8386500 Account No Account Description 1495.6406 GENERAL SUPPLIES 1160.6406 GENERAL SUPPLIES 1550.6406 GENERAL SUPPLIES 1160.6406 GENERAL SUPPLIES 1240.6406 GENERAL SUPPLIES 1120.6406 GENERAL SUPPLIES 1600.6406 GENERAL SUPPLIES 1550.6406 GENERAL SUPPLIES 1240.6406 GENERAL SUPPLIES 1190.6406 GENERAL SUPPLIES 1260.6406 GENERAL SUPPLIES 1140.6406 GENERAL SUPPLIES 1160.6406 GENERAL SUPPLIES 1550.6406 GENERAL SUPPLIES 1550.6406 GENERAL SUPPLIES 1600.6406 GENERAL SUPPLIES 1160.6406 GENERAL SUPPLIES 1550.6406 GENERAL SUPPLIES 1600.6406 GENERAL SUPPLIES 1600.6406 GENERAL SUPPLIES 1120.6406 GENERAL SUPPLIES 1140.6406 GENERAL SUPPLIES 1160.6406 GENERAL SUPPLIES 1550.6406 GENERAL SUPPLIES 1470.6510 FIRST AID SUPPLIES 1470.6406 GENERAL SUPPLIES 1470.6406 GENERAL SUPPLIES 11667 0050413329 1400.6406 GENERAL SUPPLIES 11505 81282 1301.6518 BLACKTOP 11506 227466 1553.6530 REPAIR PARTS 11507 229445 1553.6530 REPAIR PARTS 11508 230197 1553.6530 REPAIR PARTS Business Unit INSPECTIONS FINANCE CENTRAL SERVICES GENERAL FINANCE PUBLIC WORKS ADMIN GENERAL ADMINISTRATION PARK ADMIN. GENERAL CENTRAL SERVICES GENERAL PUBLIC WORKS ADMIN GENERAL ASSESSING ENGINEERING GENERAL PLANNING FINANCE CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL PARK ADMIN. GENERAL FINANCE CENTRAL SERVICES GENERAL PARK ADMIN. GENERAL PARK ADMIN. GENERAL ADMINISTRATION PLANNING FINANCE CENTRAL SERVICES GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL POLICE DEPT. GENERAL GENERAL MAINTENANCE EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN R55CKREG3 LOG20000 2002328 1553.6530 CITY OF EDINA EQUIPMENT OPERATION GEN 11241 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION Council Check Register 1/19/01 —1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 483.77 REBUILT ALTERNATOR, CORE 11509 225784 104.04 MODULE ASSEMBLY 11510 227333 904.25 217710 1/25/01 102785 BRIDGE FOR RUNAWAY YOUTH INC, 1,950.00 YOUTH PROGRAM SUPPORT 11254 011101 1,950.00 217711 1/25101 103242 BROM, BECKY 100.00 PERFORMANCE 2 -27 -01 11248 010901 100.00 217712 1/25/01 103244 BURTIS, ROBERT 100.00 PERFORMANCE 2 -3 -01 11235 010901 100.00 217713 1/25/01 103824 C 8 J TECHNOLOGY INC. 1,389.35 BATTERY POWER PACKS 11384 582 1,389.35 217714 1/25/01 102083 CALHOUN ISLES COM BAND 45.00 PERFORMANCE 2 -18 -01 11245 010901 217715 1/25/01 100678 CARLSON PRINTING 62.04 BUSINESS CARDS 62.04 217716 1/25/01 100679 CARLSON TRACTOR /EQUIPMENT 475.31 WHEEL ASSEMBLY 217717 1/25/01 101377 CARLSON, CRAIG 100.00 100.00 217718 1/25/01 104061 CARLSON, DON 100.00 100.00 217719 1/25/01 100681 CATCO PERFORMANCE 2 -8 -01 PERFORMANCE 2 -6 -01 Account No Account Description 1553.6530 REPAIR PARTS 1553.6530 REPAIR PARTS 1126/01 8:41 :35 Page - 4 Business Unit EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN 1504.6103 PROFESSIONAL SERVICES HUMAN. RELATION COMMISSION 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 5423.6530 REPAIR PARTS GOLF CARS 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11511 00075754 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 11255 2002328 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 11241 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11238 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION R55CKREG3 LOG20000 CITY OF L_ .A Council Check Register 1/19/01 -- 1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 229.51 COUPLERS, FITTINGS 11512 3 -50045 276.39 FITTINGS, HOSE 11513 3 -49691 110.82 HOSE ENDS, FITTINGS 11514 81 -29921 15.63 HOSE END 11515 1 -93192 444.12 BEARINGS, SEALS, PISTONS 11516 3 -49372 217720 1/25/01 5601.4554 102372 CDW GOVERNMENT INC. 11664 18637 1490.6103 50.49 PUBLIC HEALTH 11674 CALENDAR CREATOR 4204.6710 EQUIPMENT REPLACEMENT 258.99 11674 4102174471 PRINTER CABINET EQUIPMENT REPLACEMENT PLANNING 309.48 4102174471 1260.6710 EQUIPMENT REPLACEMENT 217721 1/25/01 4102123406 104094 CHASKA HIGH SCHOOL EDINBOROUGH PARK 11676 4102156449 1,100.00 EQUIPMENT REPLACEMENT ASSESSING RENTAL DEPOSIT REFUND 4102140396 1190.6710 1,100.00 ASSESSING 217722 1/25101 100684 CITY OF BLOOMINGTON 45,501.25 4TH QTR. 2000 45, 501.25 217723 1/25/01 100684 CITY OF BLOOMINGTON 6,500.00 EARLY CHILDHOOD FUNDS 6,500.00 217724 1/25/01 101227 COFFEE MILL INC. 600.00 HOT CHOCOLATE 600.00 217725 1/25101 100693 COMMERCIAL FURNITURE BROKERS 34.80 REMODELING 34.80 217726 1/25/01 104095 COMPAQ COMPUTER CORP. 239.62 LCD 239.63 LCD 1,390.89 COMPUTER 1,390.89 COMPUTER 3,636.98 COMPUTER 2,409.03 CPU'S 16.733.30 COMPUTERS 1.830.74 CPU, LCD FOR ASSESSING Account No Account Description 1553.6530 REPAIR PARTS 1553.6530 REPAIR PARTS 1553.6530 REPAIR PARTS 1553.6530 REPAIR PARTS 1553.6530 REPAIR PARTS 1/2610' 8:41:35 Page - 5 Business Unit EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN 11671 CW35352 5521.6406 GENERAL SUPPLIES ARENA ICE MAINT 11672 CZ30094 1190.6710 EQUIPMENT REPLACEMENT ASSESSING 11697 101200 5601.4554 EDINBOROUGH PARK EB /CL REVENUES 11664 18637 1490.6103 PROFESSIONAL SERVICES PUBLIC HEALTH 11038 090101 4084.4217 LOCAL GOVERNMENT AID YOUTH RISK ENDOWMENT 11424 735772 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES 11425 00073219 4452.6710 EQUIPMENT REPLACEMENT CITY HALL 11673 4102156149 4204.6710 EQUIPMENT REPLACEMENT HEALTH ALERT NETWORK 11673 4102156149 1140.6710 EQUIPMENT REPLACEMENT PLANNING 11674 4102174471 4204.6710 EQUIPMENT REPLACEMENT HEALTH ALERT NETWORK 11674 4102174471 1140.6710 EQUIPMENT REPLACEMENT PLANNING 11674 4102174471 1260.6710 EQUIPMENT REPLACEMENT ENGINEERING GENERAL 11675 4102123406 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 11676 4102156449 1190.6710 EQUIPMENT REPLACEMENT ASSESSING 11677 4102140396 1190.6710 EQUIPMENT REPLACEMENT ASSESSING R55CKREG3 LOG20000 Check # Date Amount - GENERAL SUPPLIES Vendor - -- Explanation 0187574 1260.6406 27,871.08 ENGINEERING GENERAL 11419 0186718 217727 1/25/01 INSPECTIONS 100698 COPY EQUIPMENT INC. 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 8.95 060757 1470.6203 COPY OF BLUE PRINTS ALLOWANCE 11687 10.65 1470.6203 UNIFORM SUPPLIES 11456 121732 35.41 COST OF GOODS SOLD MIX 50TH ST SELLING PLANS 121995 5862.5514 55.01 VERNON SELLING 11623 121989 217728 1/25/01 VERNON SELLING 101418 CUMMINS NORTH CENTRAL INC. 4.11 SEAL, GROMMET 4.11 217729 1/25/01 100700 CURTIS 1000 1,627.92 LETTERHEAD 1,627.92 217730 1/25/01 102021 CY'S UNIFORMS 337.39 BADGES 578.90 UNIFORM - JOHNSON 584.30 UNIFORM - SCHEERER 49.80 UNIFORM - BRETSON 25.15 UNIFORM - BROOKS 84.35 UNIFORM - STRUZYK 1,659.89 217731 1/25/01 101390 DANKO EMERGENCY EQUIPMENT CO. 371.95 YELLOW HELMETS 109.13- CREDIT 233.55- CREDIT 29.27 217732 1/25/01 102478 DAY DISTRIBUTING 35.00 586.95 1,069.30 18.40 870.89 37.60 2,618.14 217733 1/25/01 100726 DIESEL COMPONENTS CITY OF EDINA Council Check Register 1/19/01 - 1/25/01 PO # Doc No Inv No Account No Account Description 1/26/01 8:41:35 Page - 6 Business Unit 11256 0188213 5860.6406 GENERAL SUPPLIES VERNON LIQUOR GENERAL 11417 0187574 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 11419 0186718 1495.6103 PROFESSIONAL SERVICES INSPECTIONS 11517 100 -74271 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 11426 36378401 1550.6406 GENERAL SUPPLIES 11682 060109 1470.6203 UNIFORM ALLOWANCE 11683 060028 1470.6203 UNIFORM ALLOWANCE 11684 059612 1470.6203 UNIFORM ALLOWANCE 11685 060122 1470.6203 UNIFORM ALLOWANCE 11686 060757 1470.6203 UNIFORM ALLOWANCE 11687 059359 1470.6203 UNIFORM ALLOWANCE CENTRAL SERVICES GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL 11690 337396 1470.6552 PROTECTIVE CLOTHING FIRE DEPT. GENERAL 11691 339018 1470.6552 PROTECTIVE CLOTHING FIRE DEPT. GENERAL 11692 339015 1470.6552 PROTECTIVE CLOTHING FIRE DEPT. GENERAL 11306 121994 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11307 121988 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 11308 121731 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 11456 121732 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 11622 121995 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 11623 121989 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING R55CKREG3 LOU[u000 Check # Date Amount Vendor CITY OF E—vA Council Check Register 1/19/01 - 1/25/01 Explanation PO # Doc No Inv No CALIBRATION, O -RING, SCREEN 11518 D51163 217734 1/25/01 5822.5513 104070 DOER12001 11310 327114 5862.5513 50.00 VERNON SELLING 11311 CONT. ED. - CRIMNET SEMINAR 5842.5513 COST OF GOODS SOLD WINE 50.00 11312 553412 5842.5513 217735 1/25/01 11313 102934 DON HARSTAD CO INC COST OF GOODS SOLD WINE VERNON SELLING 11457 216.00 5842.5513 COST OF GOODS SOLD WINE KEYLESS ENTRY SYSTEM SERV 11458 327131 216.00 COST OF GOODS SOLD LIQUOR YORK SELLING 11459 217736 1/25/01 COST OF GOODS SOLD LIQUOR 100731 DPC INDUSTRIES 735254 5822.5514 COST OF GOODS SOLD BEER 1,928.10 11624 373157 WATER TREATMENT CHEMICALS COST OF GOODS SOLD BEER VERNON SELLING 1,928.10 737150 5822.5514 COST OF GOODS SOLD BEER 217737 1/25/01 737989 102252 DRAPER, TOM YORK SELLING 536.97 - UNIFORM REIMBURSEMENT 536.97 217738 1/25/01 104086 DUFFEY PAPER COMPANY 4,945.47 VISION 20/20 PAPER 4,945.47 217739 1/25/01 100739 EAGLE WINE 249.00 759.68 6.67- 10.67- 7.75- 602.60 17.56 17.56 1,621.31 217740 1/25/01 100741 EAST SIDE BEVERAGE 136.50 3,235.45 1,003.60 8,693.05 13,068.60 Account No Account Description 1553.6530 REPAIR PARTS 1126/0'1 8:41:35 Page - 7 Business Unit EQUIPMENT OPERATION GEN 11588 011001 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 11418 115591 4408.6103 PROFESSIONAL SERVICES KEYLESS ENTRY 11391 7000 - 1380446 5915.6586 WATER TREATMENT SUPPLIES WATER TREATMENT 11589 011801 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 11427 063985 -00 2210.6575 PRINTING COMMUNICATIONS 11309 327120 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11310 327114 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11311 552679 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11312 553412 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11313 553413 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11457 327129 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11458 327131 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11459 327117 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11314 735254 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 11624 373157 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 11625 737150 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 11626 737989 5842.5514 COST OF GOODS SOLD BEER YORK SELLING R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 217741 1/25/01 102340 EDMUNDS, LIZ 156.02 BOTTLE BAGS - -- 156.02 217742 1/25/01 100755 FAST FRAME 97.77 MOUNTING OF PARK MAP CITY OF EDINA Council Check Register 1/19/01 - 1/25/01 PO # Doc No Inv No 11627 011701 11428 010901 1/26/01 8:41:35 Page - 8 Account No Account Description Business Unit 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5610.6406 GENERAL SUPPLIES ED ADMINISTRATION 11257 010101 97.77 INTEREST BONDS FIRE STATION DEBT SERVICE 11661 217743 1/25/01 REPAIR PARTS 102553 FIRSTAR BANK, N.A. 010901 5610.6136 PROFESSIONAL SVC - OTHER 41,880.26 11262 3082848 LOAN PAYMENT GENERAL SUPPLIES CENT SVC PW BUILDING 41,880.26 3083386 5911.6201 LAUNDRY 217744 1/25/01 3083082 100760 FOWLER ELECTRIC GENERAL MAINTENANCE 11265 3083083 101.37 LAUNDRY GENERAL MAINTENANCE STARTER ASSEMBLY 3083240 1301.6201 101.37 GENERAL MAINTENANCE 11267 3083345 217745 1/25/01 GENERAL MAINTENANCE 100179 FRAGALE, ANNETTE 1301.6201 LAUNDRY GENERAL MAINTENANCE 100.00 3083349 5911.6201 PERFORMANCE 2 -20 -01 PUMP & LIFT STATION OPER 11429 100.00 1301.6201 LAUNDRY GENERAL MAINTENANCE 217746 1/25/01 1301.6201 104077 FROST, WILLIAM 11431 3083384 1301.6201 81.76 GENERAL MAINTENANCE 11432 AMBULANCE OVERPAYMENT 1301.6201 LAUNDRY 81.76 11433 3082854 1301.6201 217748 1/25/01 102076 G & K SERVICES 212.37 UNIFORMS 357.86 UNIFORMS 38.31 UNIFORM SUPPLIES 319.68 UNIFORM SUPPLIES 105.01 UNIFORMS 88.25 UNIFORMS 67.21 UNIFORMS 167.86 UNIFORMS 379.74 UNIFORMS 282.49 UNIFORMS 21.31 UNIFORMS 105.01 UNIFORMS 39.39 UNIFORMS 159.00 UNIFORMS 133.29 UNIFORMS 94.46 UNIFORMS 11428 010901 1/26/01 8:41:35 Page - 8 Account No Account Description Business Unit 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5610.6406 GENERAL SUPPLIES ED ADMINISTRATION 11257 010101 1510.8220 INTEREST BONDS FIRE STATION DEBT SERVICE 11661 56582800 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 11246 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11258 011601 1001.4329 AMBULANCE FEES GENERAL FUND REVENUES 11259 3083227 5911.6201 LAUNDRY PUMP & LIFT STATION OPER 11260 3083243 5911.6201 LAUNDRY PUMP & LIFT STATION OPER 11261 3083271 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 11262 3082848 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 11263 3083386 5911.6201 LAUNDRY PUMP & LIFT STATION OPER 11264 3083082 1301.6201 LAUNDRY GENERAL MAINTENANCE 11265 3083083 1301.6201 LAUNDRY GENERAL MAINTENANCE 11266 3083240 1301.6201 LAUNDRY GENERAL MAINTENANCE 11267 3083345 1301.6201 LAUNDRY GENERAL MAINTENANCE 11268 3083241 1301.6201 LAUNDRY GENERAL MAINTENANCE 11269 3083349 5911.6201 LAUNDRY PUMP & LIFT STATION OPER 11429 3083337 1301.6201 LAUNDRY GENERAL MAINTENANCE 11430 3083320 1301.6201 LAUNDRY GENERAL MAINTENANCE 11431 3083384 1301.6201 LAUNDRY GENERAL MAINTENANCE 11432 3082852 1301.6201 LAUNDRY GENERAL MAINTENANCE 11433 3082854 1301.6201 LAUNDRY GENERAL MAINTENANCE R55CKREG3 LOG[u000 CITY OF E�...H Council Check Register 1/19/01 -- 1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 293.63 UNIFORMS 11434 3082849 92.83 UNIFORMS 11435 3082851 19.15 UNIFORMS 11436 3082853 51.01 UNIFORMS 11437 3082855 399.56 UNIFORMS 11438 3083385 179.52 UNIFORMS 11519 3082850 305.55 UNIFORM SUPPLIES 11520 3083138 196.73 UNIFORMS 11521 3083228 169.77 UNIFORMS 11522 3083053 398.67 UNIFORMS 11523 3083054 229.42 UNIFORMS 11524 3083025 96.29 UNIFORMS 11525 3083048 83.11 UNIFORMS 11526 3083049 217753 1/25/01 102217 GRAPE BEGINNINGS INC 819.00 1,072.00 1,891.00 217754 1/25/01 100783 GRAYBAR ELECTRIC CO. 123.43 LIGHTING 11270 248 Account No Account Description 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1646.6201 LAUNDRY 1553.6201 LAUNDRY 4090.6406 GENERAL SUPPLIES 5911.6201 LAUNDRY 5911.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1100.6406 GENERAL SUPPLIES 11439 011401 1550.6188 TELEPHONE 11271 495- 043586 -9 5,086.48 GENERAL SUPPLIES 11395 217749 1/25/01 REPAIR PARTS 100757 GEORGE BYRON GRIFFITHS STUDIO 5921.6530 REPAIR PARTS 266.25 937 - 949289 -6 COUNCIL MEMBERS PHOTOS GENERAL SUPPLIES 266.25 217750 1/25101 101146 GLOBAL CROSSING TELECOMMUNICAT 334.06 334.06 217751 1/25/01 101103 GRAINGER 11.77 LENS CLEANER 32.81 RECEPTACLE, PLUG 155.76 TIME DELAY RELAYS 46.61 SUPPLIES 246.95 217752 1/25/01 102613 GRANDVIEW TIRE & AUTO 105.01 TIRE 105.01 217753 1/25/01 102217 GRAPE BEGINNINGS INC 819.00 1,072.00 1,891.00 217754 1/25/01 100783 GRAYBAR ELECTRIC CO. 123.43 LIGHTING 11270 248 Account No Account Description 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1646.6201 LAUNDRY 1553.6201 LAUNDRY 4090.6406 GENERAL SUPPLIES 5911.6201 LAUNDRY 5911.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1301.6201 LAUNDRY 1100.6406 GENERAL SUPPLIES 11439 011401 1550.6188 TELEPHONE 11271 495- 043586 -9 1260.6406 GENERAL SUPPLIES 11395 148 - 083224 -3 5913.6530 REPAIR PARTS 11396 495- 073322 -2 5921.6530 REPAIR PARTS 11440 937 - 949289 -6 5422.6406 GENERAL SUPPLIES 1/26/01 8:41:35 Page - 9 Business Unit GENERAL MAINTENANCE GENERAL MAINTENANCE GENERAL MAINTENANCE GENERAL MAINTENANCE BUILDING MAINTENANCE EQUIPMENT OPERATION GEN STREET REVOLVING PUMP & LIFT STATION OPER PUMP & LIFT STATION OPER GENERAL MAINTENANCE GENERAL MAINTENANCE GENERAL MAINTENANCE GENERAL MAINTENANCE CITY COUNCIL CENTRAL SERVICES GENERAL ENGINEERING GENERAL DISTRIBUTION LIFT STATION MAINT MAINT OF COURSE & GROUNDS 11665 204868 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 11315 36401 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11460 36438 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11273 104- 0946390 5860.6406 GENERAL SUPPLIES VERNON LIQUOR GENERAL R55CKREG3 LOG20000 CITY OF EDINA 1/26/01 8:41:35 Council Check Register Page - 10 1/19/01 --1/25101 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 27.64 SNIPS, CONNECTORS 11274 104- 0947008 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 472.99 BULBS 11527 1040953000 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 624.06 217755 1125/01 100785 GREUPNER, JOE 3,460.96 LESSON GIFT CERT. SALES 11272 011601 5201.4543 GOLF DOME RECEIPTS GOLF DOME REVENUES 3,460.96 217756 1/25/01 100782 GRIGGS COOPER & CO. 622.16 11316 327123 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 389.20- 11317 552578 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 68.25 11461 327133 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 1,823.80 11462 327130 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 103.19 11463 327122 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 3,140.16 11464 327116 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 5,368.36 217757 1/25/01 100787 GRUBERS POWER EQUIPMENT 521.85 CHAIN SAW 11402 17752 1644.6556 TOOLS TREES & MAINTENANCE 306.56 TRIMMER LINE, EYELET 11403 17496 1646.6556 TOOLS BUILDING MAINTENANCE 828.41 217758 1/25/01 102320 HAMCO DATA PRODUCTS 115.50 INK RIBBONS 11275 209844 5860.6406 GENERAL SUPPLIES VERNON LIQUOR GENERAL 115.50 217759 1/25/01 102301 HARTLAND FUEL PRODUCTS LLC 8,470.13 GAS - DIESEL 11276 383696 1553.6581 GASOLINE EQUIPMENT OPERATION GEN 12,609.17 GAS - UNLEADED 11528 384780 1553.6581 GASOLINE EQUIPMENT OPERATION GEN 21,079.30 217760 1/25/01 100797 HAWKINS WATER TREATMENT 2,440.80 POLY PHOSPHATE 11390 315481 5915.6586 WATER TREATMENT SUPPLIES WATER TREATMENT 2,440.80 217761 1125/01 104088 HEATON, WENDY 21.00 SKATING LESSON REFUND 11529 011901 5610.6103 PROFESSIONAL SERVICES ED ADMINISTRATION 21.00 217762 1/25101 100802 HENNEPIN COUNTY MEDICAL CENTER 278.18 AMBULANCE SUPPLIES -DEC. 2000 11689 9036 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL R55CKREG3 LOGzvu00 CITY OF EL... 1/26/01 8:41:35 Council Check Register Page - 11 1/19/01 – 1/25/01 PO # Doc No Inv No Account No Account Description Business Unit 11688 00030722 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL Check # _ Date — _� Amount PROFESSIONAL SERVICES Vendor - -- Explanation 5225105217 1301.6406 278.18 GENERAL MAINTENANCE 217763 1/25/01 101588 HENNEPIN TECHNICAL COLLEGE 1,350.00 EMT TRAINING 1,350.00 217764 1/25/01 102055 HIRSH. JIM 300.00 SOCCER REF -10 GAMES 300.00 217765 1/25/01 101632 HOLIDAY 7.44 SODA 7.44 217766 1125/01 101048 HOME JUICE 28.50 28.50 217767 1/25/01 101774 HONEYWELL INC. 400.92 HEATER REPAIR 400.92 217768 1125/01 100417 HORIZON COMMERCIAL POOL SUPPLY 95.86 CHLORINE, ACID 95.86 217769 1/25/01 100808 HORWATH, TOM 221.00 MILEAGE REIMBURSEMENT 221.00 217770 1125101 101910 HTE INC. 1,887.22 EMS REPORTING 1,887.22 217771 1/25/01 102384 HYDRANT SPECIALIST INC. 400.00 HYDRANT 453.25 CONVERT FIRE HYDRANT 853.25 217772 1/25101 100811 HYDRO SUPPLY CO 220.08 4" TURBO METER 11441 011701 5210.6103 PROFESSIONAL SERVICES GOLF DOME PROGRAM 11277 5225105217 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 11318 00087620 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 11442 670HB725 5210.6180 CONTRACTED REPAIRS GOLF DOME PROGRAM 11530 1011010 5620.6545 CHEMICALS EDINBOROUGH PARK 11278 011601 1644.6107 MILEAGE OR ALLOWANCE TREES & MAINTENANCE 11681 800172 1470.6160 DATA PROCESSING 11279 2295 5913.6180 CONTRACTED REPAIRS 11397 2293 5913.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL DISTRIBUTION DISTRIBUTION 11398 0017971 -IN 5900.1357 INVENTORY WATER METER UTILITY BALANCE SHEET R55CKREG3 LOG20000 Check # Date Amount COST OF GOODS SOLD LIQUOR Vendor Explanation 11320 1208367 220.08 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 217773 1/25/01 5862.5513 100813 IBM CORPORATION 11322 146311 1,212.00 COST OF GOODS SOLD WINE SERVICE CONTRACT 11323 146313 1,212.00 COST OF GOODS SOLD WINE VERNON SELLING 217774 1125/01 5862.5512 100830 JERRY'S PRINTING 11325 146310 155.62 COST OF GOODS SOLD LIQUOR SHELF TAGS 11326 146312 311.25 COST OF GOODS SOLD LIQUOR SHELF TAGS 11327 146309 155.62 COST OF GOODS SOLD LIQUOR SHELF TAGS 11328 146304 622.49 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 217775 1/25/01 5842.5513 102136 JERRY'S TRANSMISSION SERVICE 11330 146307 160.00 COST OF GOODS SOLD WINE AMBULANCE LENSES 11331 146306 160.00 COST OF GOODS SOLD LIQUOR YORK SELLING 217776 1/25/01 5842.5512 103215 JOHN E REID ASSOC 11333 145796 375.00 COST OF GOODS SOLD WINE STREET CRIME SEMINAR 11334 145798 375.00 COST OF GOODS SOLD WINE YORK SELLING 217778 1/25101 5842.5512 100835 JOHNSON BROTHERS LIQUOR CO. 11465 1210620 818.37 COST OF GOODS SOLD LIQUOR VERNON SELLING 11466 1210629 177.05 COST OF GOODS SOLD LIQUOR VERNON SELLING 11467 1210622 1,240.95 COST OF GOODS SOLD WINE VERNON SELLING 56.69 - 173.95- 94.24- 197.07- 376.96- 74.69- 100.68- 663.38- 540.88- 26.68- 100.68- 237.40- 33.79- 132.43- 5,246.05 1,329.00 521.75 CITY OF EDINA Council Check Register 1/19/01 -1/25/01 PO # Doc No Inv No Account No Account Description 1/26/01 8:41:35 Page - 12 Business Unit 11590 1194474 1400.6230 SERVICE CONTRACTS EQUIPMENTPOLICE DEPT. GENERAL 11280 A -16856 5822.6406 GENERAL SUPPLIES 50TH ST SELLING 11280 A -16856 5842.6406 GENERAL SUPPLIES YORK SELLING 11280 A -16856 5862.6406 GENERAL SUPPLIES VERNON SELLING 11591 17467 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 11592 011601 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 11319 1208750 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 11320 1208367 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 11321 1208079 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11322 146311 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11323 146313 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11324 146480 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11325 146310 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11326 146312 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11327 146309 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11328 146304 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 11329 146308 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11330 146307 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11331 146306 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11332 146305 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11333 145796 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11334 145798 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11335 145797 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11465 1210620 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11466 1210629 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11467 1210622 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING R55CKREG3 LOG2uu00 Check ..# Date Amount Vendor Explanation -- -- 1,862.70 951.50 796.02 926.37 953.18 447.00 2,918.41 2,489.15 285.03 178.69 - 149.38- 11.25- 17, 813.69 217779 1/25/01 104090 JOHNSON, PHIL 200.00 PETTY CASH FUNC 200.00 217780 1/25/01 100841 KEPRIOS, JOHN CITY OF EL-- Council Check Register 1/19/01 - 1/25/01 PO # Doc No Inv No 11468 1210630 11469 1210626 11470 1210625 11471 1210621 11628 1210627 11629 1210624 11630 1210623 11631 1210628 11632 1211294 11633 146916 11634 146915 11635 147580 59.35 REIMBURSE SUPPLIES FOR NAN 199.00 EMERGENCY VET SERVICE 258.35 217781 1/25/01 101857 KINKO'S 14.32 PHOTOS 14.32 217782 1/25/01 100198 KIRCHMAN, STEVE A. 16.90 DEC. CELL PHONE 16.90 217783 1/25/01 100944 KIWI KAI IMPORTS INC. 694.45 1,563.00 44.00 2,394.75 4,696.20 217784 1/25/01 100531 KREGNESS, MICHAEL 99.00 SKILLS SEMINAR 409.00 CONFERENCES 1/26101 6:41:35 Page - 13 Account No Account Description Business Unit 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11531 011901 5100.1030 PETTY CASH ART CENTER BALANCE SHEET 11443 011801 5422.6406 GENERAL SUPPLIES MAINT OF COURSE & GROUNDS 11532 011901 5422.6406 GENERAL SUPPLIES MAINT OF COURSE & GROUNDS 11593 062200035063 1400.6408 PHOTOGRAPHIC SUPPLIES POLICE DEPT. GENERAL 11670 011901 1495.6188 TELEPHONE INSPECTIONS 11336 144385 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11472 144386 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11636 144387 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 11637 144388 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11668 011901 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL 11694 011801 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation GENERAL SUPPLIES 83.46 508.00 DRILL 217785 1/25/01 456.06 100846 KUETHER DISTRIBUTING CO HAND PADS, BLADES, DRILL 11534 895.80 231.50 REPAIR PARTS WASHER, NUT, BOLT 486.80 1451436 435.67 5842.5514 1,382.60 11536 217786 1/25/01 102027 LACASSE, ANDREW 11537 1451438 325.00 PERFORMANCE 2 -3 -01 NUTS, HEAT SHRINK, CLIPS 11538 325.00 384.25 217787 1/25/01 11539 100014 LAERDAL MEDICAL CORPORATION 2,231.54 223.65 FORRUN BATTERIES CITY OF EDINA Council Check Register 1/19101 -- 1/25/01 PO # Doc No Inv No 11337 287940 11638 288386 Account No Account Description 1/26/01 8:41:35 Page- 14 Business Unit 5842.5514 COST OF GOODS SOLD BEER YORK SELLING - 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 11236 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11594 1146689 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 217788 1/25/01 100852 LAWSON PRODUCTS INC. GENERAL (BILLING) 5910.6406 GENERAL SUPPLIES 83.46 1553.6530 DRILL 11533 1452394 456.06 CENT SVC PW BUILDING HAND PADS, BLADES, DRILL 11534 1452395 231.50 REPAIR PARTS WASHER, NUT, BOLT 11535 1451436 435.67 5842.5514 LPA I, II, III 11536 1451437 258.70 WASHERS, SCREWS 11537 1451438 381.90 NUTS, HEAT SHRINK, CLIPS 11538 1452393 384.25 BOLTS, WASHERS 11539 1452392 2,231.54 217789 1/25/01 100853 LEEF SERVICES 112.83 TOWELS 11540 395856 112.83 217790 1/25101 100868 MARK VII SALES 1,835.00 11338 238022 P1.80 11339 238023 24.60 11340 238012 878.05 11341 238011 1,409.90 11342 237809 683.55 11639 239968 6.10 11640 239969 70e on 11641 239970 217791 1/25/01 100095 MARTIN, KIM 5910.6406 GENERAL SUPPLIES GENERAL (BILLING) 5910.6406 GENERAL SUPPLIES GENERAL (BILLING) 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 1325.6406 GENERAL SUPPLIES STREET NAME SIGNS 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 5910.6406 GENERAL SUPPLIES GENERAL (BILLING) 5422.6201 LAUNDRY MAINT OF COURSE & GROUNDS 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 5842.5514 COST OF GOODS SOLD BEER YORK SELLING CITY OF Eu..... 1/26/01 6:41:35 R55CKREG3 LOGzuu00 Council Check Register Page - 15 1/19/01 -- 1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 40.00 PERFORMANCE 2 -13 -01 11242 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 40.00 217792 1/25/01 102600 MATRIX COMMUNICATIONS INC 250.00 PHONE SERVICES 11444 0045527 -IN 1400.6103 PROFESSIONAL SERVICES POLICE DEPT. GENERAL 304.16 PHONE SERVICES 11444 0045527 -IN 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 210.00 PHONE SERVICES 11444 0045527 -IN 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 764.16 217793 1/25/01 102979 MATTESON, RUTH 100.00 PERFORMANCE 2 -22 -01 11247 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 100.00 217794 1/25/01 103189 MEDICA 75,983.70 -- HIGH OPTION 11657 012201 1550.6040 HOSPITALIZATION CENTRAL SERVICES GENERAL 75,983.70 217795 1/25/01 103189 MEDICA 5,588.22 LOW OPTION 11659 1/22/01 1550.6040 HOSPITALIZATION CENTRAL SERVICES GENERAL 5.588.22 217796 1/25101 103189 MEDICA 31,619.20 ELECT OPTION 11658 01/22 1550.6040 HOSPITALIZATION CENTRAL SERVICES GENERAL 31, 619.20 217797 1125101 100879 MEDICA CHOICE 354.70 AMBULANCE OVERPAYMENT 11281 011701 1001.4329 AMBULANCE FEES GENERAL FUND REVENUES 354.70 217798 1/25/01 104089 MELLSKE, KATE 35.00 SKATING LESSON REFUND 11541 011901 5610.6103 PROFESSIONAL SERVICES ED ADMINISTRATION 35.00 217799 1125/01 101987 MENARDS 46.80 EXTENSION CORDS, ROLLERS 11542 83327 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 46.80 217800 1/25/01 101483 MENARDS' ACCT #30240251 24.68 KNOTTY PINE, OIL 11595 36650 5210.6530 REPAIR PARTS GOLF DOME PROGRAM 14.08 PLUMBING SUPPLIES 11596 36521 5420.6530 REPAIR PARTS CLUB HOUSE 38.76 R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 1/19101 -- 1125/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 217801 1/25/01 100882 MERIT SUPPLY 652.10 CLEANING SUPPLIES 11282 55561 258.26 FLOOR CLEANING SUPPLIES 11283 55558 11445 1968 11420 123100 Account No Account Description 910.36 CLEANING SUPPLIES 5841.6406 217802 1/25/01 VERNON SELLING 102507 METRO VOLLEYBALL OFFICIALS 5630.5510 COST 123.00 GOODS OFFICIATING FEES CENTENNIAL LAKES 11598 123.00 5421.5510 COST 217803 1125/01 SOLD 100886 METROPOLITAN COUNCIL 67013136 5421.5510 2,178.00 OF SAC FOR DEC. 2000 SOLD GRILL 2,178.00 217804 1/25/01 100887 METROPOLITAN COUNCIL ENVIRONME 230,627.07 SEWER SERVICE 230,627.07 217805 1/25/01 102550 MFAPC 35.00 2001 DUES 35.00 217806 1/25101 100692 MIDWEST COCA -COLA BOTTLING COM 151.94 99.00 JUICE 213.65 COKE 38.00 COKE 502.59 217807 1/25/01 100913 MINNEAPOLIS & SUBURBAN SEWER & 1,500.00 WATER SERVICE REPLACEMENT 1,425.00 WATER SERVICE REPLACEMENT 1,275.00 WATER SERVICE REPLACEMENT 4,200.00 217808 1/25101 102568 MINNESOTA CHAPTER IAAI 170.00 CONFERENCE REGISTRATION 170.00 217809 1/25/01 101376 MINNESOTA PIPE 8 EQUIPMENT 440.60 NUT WRENCH FOR HYDRANTS 11445 1968 11420 123100 Account No Account Description 5511.6511 CLEANING SUPPLIES 5841.6406 GENERAL SUPPLIES 1126101 8:41:35 Page - 16 Business Unit ARENA BLDG /GROUNDS YORK OCCUPANCY 4077.6103 PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION 1001.4307 SAC CHARGES 11284 0000715648 5922.6302 SEWER SERVICE METRO GENERAL FUND REVENUES SEWER TREATMENT 11597 011901 1470.6105 DUES 8 SUBSCRIPTIONS FIRE DEPT. GENERAL 11473 62863067 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 11543 66099224 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES 11598 67013144 5421.5510 COST OF GOODS SOLD GRILL 11599 67013136 5421.5510 COST OF GOODS SOLD GRILL 11285 31881 11286 31884 11287 31885 11600 011901 11392 0097094 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 5913.6180 CONTRACTED REPAIRS. DISTRIBUTION 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL 5913.6406 GENERAL SUPPLIES DISTRIBUTION R55CKREG3 LOG20000 CITY OF EDP - Council Check Register 1/19/01 - 1125/01 PO # Doc No Inv No Check # Date - - -- - -- Amount UNEMPLOYMENT COMPENSATION CENTRAL SERVICES GENERAL Vendor Explanation - -- - - - -- 1553.6406 440.60 CONTRACTED REPAIRS CENTENNIAL LAKES 217810 1/25/01 5610.6104 100899 MINNESOTA STATE TREASURER 11547 1322 2,928.29 ACCESSORIES SUR CHARGE DEC. 2000 2,928.29 217811 1/25/01 101144 MINNESOTA UC FUND 505.94 4TH QTR. 2000 505.94 217812 1/25/01 101629 MITCHELL/REPAIR INFORMATION CO 79.13 JANUARY BILLING 79.13 217813 1/25101 102776 MRPA 465.00 MEMBERSHIP RENEWAL 465.00 217814 1/25/01 102776 MRPA 532.00 MEMBERSHIP RENEWALS 532.00 217815 1125101 100906 MTI DISTRIBUTING INC. 151.68 REPAIR TO MOWER #2 141.95 REPAIRS TO MOWER 125.00 IRRIGATION SYSTEMS CLASS 418.63 217816 1/25/01 100914 MUNICILITE CO. 161.03 AMBER & CLEAR LENS 161.03 217817 1/25/01 100916 MUZAK 150.75 JAN -MAR SERVICE 150.75 217818 1/25/01 103191 NATIONAL ARBOR DAY FOUNDATION 15.00 DUES - TOM HORWATH 15.00 217819 1125/01 104078 NATIONAL LEAGUE OF CITIES 11421 123100 Account No Account Description 1001.4380 SURCHARGE 1/26/01 .41:35 Page - 17 Business Unit GENERAL FUND REVENUES 11385 011101 1550.6046 UNEMPLOYMENT COMPENSATION CENTRAL SERVICES GENERAL 11288 5873034 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 11446 AGENCY 1600.6105 DUES & SUBSCRIPTIONS PARK ADMIN. GENERAL 11447 INDIVIDUAL 1600.6105 DUES & SUBSCRIPTIONS PARK ADMIN. GENERAL 11544 53179 -00 5630.6180 CONTRACTED REPAIRS CENTENNIAL LAKES 11545 53178 -00 5630.6180 CONTRACTED REPAIRS CENTENNIAL LAKES 11546 CLASS 5610.6104 CONFERENCES & SCHOOLS ED ADMINISTRATION 11547 1322 1553.6585 ACCESSORIES EQUIPMENT OPERATION GEN 11548 A281430 5630.6230 SERVICE CONTRACTS EQUIPMENTCENTENNIAL LAKES 11549 MEMBERSHIP 1644.6105 DUES & SUBSCRIPTIONS TREES & MAINTENANCE R55CKREG3 LOG20000 Check # Date Amount EQUIPMENT REPLACEMENT Vendor Explanation 122791 5620.6406 1,449.00 EDINBOROUGH PARK 11679 2001 DUES 5521.6406 GENERAL SUPPLIES 1,449.00 11679 122791 2210.6406 217820 1/25/01 101635 NEXUS INFORMATION SYSTEMS 3,700.20 PRINTER FOR ASSESSING 415.84 PRINT SERVER 4,169.03 COLOR LASER JET 208.46 INK 8,493.53 217821 1125/01 102551 NFPA 100.20 NEC HANDBOOK 100.20 217822 1/25/01 104096 NORTH MEMORIAL MEDICAL CENTER 100.00 SAFE KIDS 100.00 217823 1/25/01 100929 NORTH STAR ICE 77.86 77.86 217824 1/25/01 100930 NORTHWESTERN TIRE CO. 53.14 RIM 53.14 217825 1/25/01 100052 NRPA CITY OF EDINA Council Check Register 1/19/01 - 1125/01 PO # Doc No Inv No 11289 122800 450.00 AGENCY MEMBERSHIP RENEWAL 450.00 217826 1/25/01 101991 PAGENET 8.17 PAGER 8.17 217827 1/25/01 101991 PAGENET 378.20 PAGER RENTALS 378.20 217828 1/25/01 100945 PEPSI -COLA COMPANY 91.75 91.75 1/26/01 8:41:35 Page - 18 Account No Account Description Business Unit 1120.6105 DUES & SUBSCRIPTIONS ADMINISTRATION 11678 124035 1190.6710 EQUIPMENT REPLACEMENT ASSESSING 11679 122791 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 11679 122791 5521.6406 GENERAL SUPPLIES ARENA ICE MAINT 11679 122791 2210.6406 GENERAL SUPPLIES COMMUNICATIONS 11601 0785127 1470.6405 BOOKS & PAMPHLETS FIRE DEPT. GENERAL 11693 121500 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL 11642 41101803 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11550 NW -68365 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 11448 011801 1600.6105 DUES & SUBSCRIPTIONS PARK ADMIN. GENERAL 11290 000032927 1551.6406 GENERAL SUPPLIES 11602 000216173 1400.6151 EQUIPMENT RENTAL CITY HALL GENERAL POLICE DEPT. GENERAL 11343 61691716 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING R55CKREG3 LOG20000 CITY OF Ems...., Council Check Register 1/19/01 - 1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 217829 1/25/01 100946 PERA 67,531.44 CONTRIBUTION 1/16/01 11655 012201 67.531.44 217830 1/25/01 100946 PERA 43.16 CONTRIBUTION 1/16/01 43.16 217831 1125101 103055 PETERSBURG, RICHARD R. 66.85 LODGING & CALLS TO OFFICE 66.85 217833 1/25/01 100743 PHILLIPS WINE & SPIRITS 443.08 1,102.85 166.88 - 75.09- 21.49- 4.50- 25.50- 25.50- 10.20- 18.30- 36.60- 12.20- 30.50- 42.04- 154.08- 403.25 952.60 1,375.90 1,058.48 670.00 380.60 7,511.34 634.45 50.35 161.80 14,121.82 11656 01/22 Account No Account Description 1000.2023 P.E.R.A. PAYABLE 1000.2023 P.E.R.A. PAYABLE 11449 011901 1190.6106 MEETING EXPENSE 1/26101 8:41:35 Page- 19 Business Unit GENERAL FUND BALANCE SHEET GENERAL FUND BALANCE SHEET ASSESSING 11344 683303 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11345 683312 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11346 3231823 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11347 3232032 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11348 3231667 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11349 3228854 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11350 3228924 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11351 3228925 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11352 3228926 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11353 3228935 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11354 3228936 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11355 3228937 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11356 3228938 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11357 3232033 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11358 3232034 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11474 685390 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11475 685383 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11476 685391 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11477 685385 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11478 685384 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 11479 679530 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11643 685388 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11644 685387 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11645 685389 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11646 685386 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 217834 1125/01 102949 PINKERTON SYSTEMS INTEGRATION 930.00 ALARM INSPECTION 364.87 FIRE ALARM STROBES 1,294.87 217835 1/25/01 102156 PINNACLE DISTRIBUTING 361.08 3.12- 421.26 307.00 CITY OF EDINA 1/26/01 8:41:35 Council Check Register Page - 20 1/19/01 -- 1/25/01 PO # Doc No Inv No Account No Account Description Business Unit 11662 0002263 -IN 5620.6230 SERVICE CONTRACTS EQUIPMENTEDINBOROUGH PARK 11663 0002262 -IN 5620.6180 CONTRACTED REPAIRS EDINBOROUGH PARK 217836 1/25/01 50TH ST SELLING 104092 POSTER COMPLIANCE CENTER VERNON SELLING 5862.5515 136.00 VERNON SELLING STATE & FEDERAL POSTERS COST OF GOODS SOLD MIX VERNON SELLING 136.00 COST OF GOODS SOLD MIX YORK SELLING 217837 1125101 YORK SELLING 100961 POSTMASTER YORK SELLING 5822.5513 125.00 50TH ST SELLING PERMIT #939 UTILITY BILLING 125.00 217838 1/25/01 100964 PRECISION TURF & CHEMICAL 62.84 REPAIR PARTS 62.84 217839 1/25/01 100968 PRIOR WINE COMPANY 144.70 64.65 922.31 1,109.80 144.70 798.60 217840 1/25/01 104093 Q & Q PRODUCTS INC. 159.75 GOLF BALL SETTER 159.75 GOLF BALL SETTER 11480 38996 11481 38890 11482 38935 11483 39014 11647 39031 11648 39032 11603 369924 11450 011801 11291 17027 11359 325787 11360 327119 11361 327118 11362 327115 11363 325788 11484 327121 11485 327132 11486 327124 11604 101031 11604 101031 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5410.6406 GENERAL SUPPLIES 5910.6235 POSTAGE 5422.6530 REPAIR PARTS GOLF ADMINISTRATION GENERAL (BILLING) MAINT OF COURSE & GROUNDS 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5424.6406 GENERAL SUPPLIES RANGE 5210.6406 GENERAL SUPPLIES GOLF DOME PROGRAM .. R55CKREG3 LOG20000 CITY OF t- „vA 1/2610' 8:41:35 Council Check Register Page - 21 1/19/01 --1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 217841 1/25/01 100971 QUALITY WINE 12.56 11364 918730 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11.04 11365 918765 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,028.76 11366 922321 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 10.19- 11366 922321 -00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 138.75 11367 922359 -00 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 2.75- 11367 922359 -00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 668.25 11368 922372 -00 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 13.25- 11368 922372 -00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 3,533.21 11369 922323 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 34.92- 11369 922323 -00 5860.4408 TRADE DISCOUNTS VERNON LIQUOR GENERAL 677.60 11370 920963 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 6.72- 11370 920963 -00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 39.82- 11371 921148 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 75.03- 11372 921154 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 204.85- 11373 921132 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 142.90- 11374 920284 -00 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 2.322.89 11487 922322 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 22.98- 11487 922322 -00 5840.4408 TRADE DISCOUNTS LIQUOR YORK GENERAL 2,973.10 11488 922439 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 59.07- 11488 922439 -00 5840.4408 TRADE DISCOUNTS LIQUOR YORK GENERAL 217.40 11489 922356 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 4.33- 11489 922356 -00 5840.4408 TRADE DISCOUNTS LIQUOR YORK GENERAL 37.41 11490 922357 -00 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING .36- 11490 922357 -00 5860.4408 TRADE DISCOUNTS VERNON LIQUOR GENERAL 2,703.33 11491 922438 -00 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 53.62- 11491 922438 -00 5860.4408 TRADE DISCOUNTS VERNON LIQUOR GENERAL 42.80- 11492 918269 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 19.44- 11493 918326 -00 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 13, 591.27 217842 1/25/01 101965 QWEST 71.15 PAY PHONE 11551 011601 4075.6188 TELEPHONE VANVALKENBURG 71.15 217843 1/25/01 101056 QWEST INTERPRISE 461.18 11552 612D08693093 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL - 001011 461.18 R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 217844 1/25/01 103711 RELIANT ENERGY RETAIL INC. 5,198.03 217845 1/25101 1001.4329 104097 RICHARD KNUTSON CONSTRUCTION uncil Check Register 375011470 35,123.40 GENERAL SUPPLIES PARTIAL PAYMENT NO. 1 9/01 — 1/25/01 011601 35,123.40 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 217846 1/25/01 Account No 100977 RICHFIELD PLUMBING COMPANY 11413 35769 214.50 HEAT SHOWER REPAIR 11414 35767 214.50 HEAT CENT SVC PW BUILDING 217847 1/25101 5311.6186 102088 RIEGERT, RON 11696 011601 344.01 T258PAMELA PARK/LAKE STORM UNIFORM REIMBURSEMENT 344.01 217848 1125/01 101210 RISK MANAGEMENT ALTERNATIVES 319.78 DEC. COLLECTIONS 319.78 217849 1125101 101121 RITZ CAMERA CENTERS 22.24 PHOTO FEES 22.24 217850 1/25101 101979 ROFIDAL, KEVIN 158.06 COMPUTER CLASS 158.06 217851 1/25/01 100982 ROTO- ROOTER 105.95 SEWER SERVICE 105.95 217852 1/25/01 104087 SAFE ASSURE CONSULTANTS INC. 1,563.00 SAFETY TRAINING 1,563.00 217853 1/25101 101822 SAM'S CLUB DIRECT COMMERCIAL A 61.67 CAMERA, FILM PROCESSING 61.67 CITY OF EDINA 045275 1001.4329 AMBULANCE FEES 1/26/01 8:41:35 uncil Check Register 375011470 1260.6406 GENERAL SUPPLIES Page - 22 9/01 — 1/25/01 011601 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL PO # Doc No Inv No Account No Account Description Business Unit 11413 35769 5620.6186 HEAT EDINBOROUGH PARK 11414 35767 1552.6186 HEAT CENT SVC PW BUILDING 11415 35770 5311.6186 HEAT POOL OPERATION 11696 011601 04258.1705.300ONTRACTOR PAYMENTS T258PAMELA PARK/LAKE STORM 11605 23414 11606 011801 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 11386 045275 1001.4329 AMBULANCE FEES GENERAL FUND REVENUES 11416 375011470 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 11666 011601 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 11553 10175061 5630.6180 CONTRACTED REPAIRS CENTENNIAL LAKES 11451 010501 11292 011201 1281.6104 CONFERENCES & SCHOOLS TRAINING 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE R55CKREG3 LOGzu000 CITY OF E- -. Council Check Register 1/19/01 – 1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 217854 1/25/01 101758 SANDERS WACKER BERGLY INC. 80.00 LANDSCAPE ARCHITECTURAL SERV 11660 0056 -3 80.00 217855 1/25/01 100305 SARA LEE COFFEE & TEA Account No Account Description 01322.1705.2000NSULTING DESIGN 585.50 COFFEE 11607 1578284 5421.5510 COST OF GOODS SOLD 585.50 217856 1125101 101431 SCAN AIR FILTER 293.31 AIR FILTERS 11554 1701 293.31 217857 1/25/01 100574 SCIENCE MUSEUM OF MINNESOTA 278.00 COMPUTER TRAINING 11452 C49481 278.00 217858 1/25/01 100995 SEH 1552.6530 REPAIR PARTS 1/26/01 8:41:35 Page - 23 Business Unit BA -322 DREW AVE - W 66TH TO 6; GRILL CENT SVC PW BUILDING 5410.6104 CONFERENCES & SCHOOLS GOLF ADMINISTRATION 1,518.16 DEC. 1 -DEC. 31 SERVICES 11698 0071985 5910.6103 PROFESSIONAL SERVICES GENERAL (BILLING) 1301.6556 TOOLS GENERAL MAINTENANCE 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 5410.6107 MILEAGE OR ALLOWANCE GOLF ADMINISTRATION 1190.6710 EQUIPMENT REPLACEMENT ASSESSING 4204.6710 EQUIPMENT REPLACEMENT HEALTH ALERT NETWORK 1140.6710 EQUIPMENT REPLACEMENT PLANNING — 1,518.16 217859 1/25/01 101862 SEVEN CORNERS ACE HARDWARE INC 349.16 RAIL SET, LEVEL, BLADES 11293 225669 349.16 217860 1/25/01 103249 SHANNON, JIM 100.00 PERFORMANCE 2 -27 -01 11249 010901 100.00 217861 1/25/01 100999 SIGNAL SYSTEMS INC. 46.95 INK ROLLER 11555 13038 46.95 217862 1125101 100629 SMITH, AMY 82.77 MILEAGE REIMBURSEMENT 11556 011901 82.77 217863 1125101 104098 SOFTWARE HOUSE INTERNATIONAL 1,824.00 ASSESSING SOFTWARE 11680 BDE99 202.00 OFFICE 2K 11680 BDE99 202.00 OFFICE 2K 11680 BDE99 1301.6556 TOOLS GENERAL MAINTENANCE 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 5410.6107 MILEAGE OR ALLOWANCE GOLF ADMINISTRATION 1190.6710 EQUIPMENT REPLACEMENT ASSESSING 4204.6710 EQUIPMENT REPLACEMENT HEALTH ALERT NETWORK 1140.6710 EQUIPMENT REPLACEMENT PLANNING R55CKREG3 LOG20000 CITY OF EDINA 1/26/01 8:41:35 Council Check Register Page - 24 1/19/01 - 1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 202.00 OFFICE 2K 11680 BDE99 1260.6710 EQUIPMENT REPLACEMENT ENGINEERING GENERAL 2,430.00 217864 1/25/01 101002 SOUTHSIDE DISTRIBUTORS INC 52.50 11375 115757 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 2.420.80 11376 115756 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 33.20 11377 115753 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 388.15 11378 115752 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 2,894.65 217865 1/25/01 101016 SRF CONSULTING GROUP INC 1,388.75 COUNTRY CLUB TRAFFIC STUDY 11388 4006 -1 1260.6103 PROFESSIONAL SERVICES ENGINEERING GENERAL 1,388.75 - 217866 1/25101 103277 ST. JOSEPH EQUIPMENT CO INC 48.62 MIRROR 11557 SI95358 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 48.62 217867 1/25/01 102193 STAN BANN BIG BAND 100.00 PERFORMANCE AT EDINBOROUGH 11240 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 100.00 217868 1/25/01 100061 STATE PEEWEE PROGRAM 85.00 MN YOUTH HOCKEY TOURNEY 11294 008738 5510.6105 DUES & SUBSCRIPTIONS ARENA ADMINISTRATION 85.00 217869 1/25/01 101015 STREICHERS 137.76 HALOGEN BULBS 11558 200599.1 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 302.69 LABOR ON SQUAD EQUIPMENT 11608 202271.1 1400.6215 EQUIPMENT MAINTENANCE POLICE DEPT. GENERAL 206.95 LABOR ON SQUAD EQUIPMENT 11609 202272.1 1400.6215 EQUIPMENT MAINTENANCE POLICE DEPT. GENERAL 488.85 LABOR ON SQUAD EQUIPMENT 11610 202274.1 1400.6215 EQUIPMENT MAINTENANCE POLICE DEPT. GENERAL 50.44 GRIPS 11611 202481.1 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 191.54 FLARES 11612 200734.2 1400.6406 GENERAL SUPPLIES POLICE DEPT, GENERAL 217870 1/25/01 217871 1/25/01 1,378.23 102639 STROHMYER, TOM 100.00 PERFORMANCE 2 -3 -01 11237 010901 100.00 101017 SUBURBAN CHEVROLET 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 10.95 BLOCK ASSEMBLY 11559 152156 -1CVW 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN ,. a R55CKREG3 LOG[0000 CITY OF L- --.A Council Check Register 1/19/01 — 1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description 881 BLOCK 11560 150312 -1CVW 1553.6530 REPAIR PARTS 1/26/0' 8:41:35 Page - 25 Business Unit EQUIPMENT OPERATION GEN 11561 143374 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN 11454 011601 1504.6103 PROFESSIONAL SERVICES HUMAN RELATION COMMISSION 11295 15743 1260.6104 CONFERENCES & SCHOOLS ENGINEERING GENERAL 11239 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11387 152470 1195.6103 PROFESSIONAL SERVICES LEGAL SERVICES 11649 216301 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 11650 216300 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 11296 103683 1260.6103 PROFESSIONAL SERVICES ENGINEERING GENERAL 11562 442061 11695 7695 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 1647.6103 PROFESSIONAL SERVICES PATHS & HARD SURFACE 19.76 217872 1/25101 101020 SUBURBAN TIRE & AUTO 178.83 TIRE 178.83 217873 1/25/01 103388 SYA 8,375.00 YOUTH SERVICES - INV. 1123 8,375.00 217874 1/25/01 102788 TAYLOR TECHNOLOGIES INC. 275.00 TRAINING CLASS - J. BUFFIE 275.00 217875 1/25/01 104062 THE BZZZ 50.00 PERFORMANCE 2 -6 -01 50.00 217876 1/25/01 101034 THOMSEN & NYBECK 15,444.33 PROSECUTING 15,444.33 217877 1/25101 101035 THORPE DISTRIBUTING COMPANY 12.10 1,442.75 1,454.85 217878 1/25/01 102536 TIMEMARK INCORPORATED 677.52 EQUIPMENT REPAIR 677.52 217879 1/25/01 101038 TOLL GAS & WELDING SUPPLY -- 18.14 WELDING TOOLS 18.14 217880 1/25/01 101374 TOWN & COUNTRY FENCE 6,300.00 HOCKEY RINK FENCE 6,300.00 217881 1/25/01 101579 TREADWAY GRAPHICS 1/26/0' 8:41:35 Page - 25 Business Unit EQUIPMENT OPERATION GEN 11561 143374 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN 11454 011601 1504.6103 PROFESSIONAL SERVICES HUMAN RELATION COMMISSION 11295 15743 1260.6104 CONFERENCES & SCHOOLS ENGINEERING GENERAL 11239 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11387 152470 1195.6103 PROFESSIONAL SERVICES LEGAL SERVICES 11649 216301 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 11650 216300 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 11296 103683 1260.6103 PROFESSIONAL SERVICES ENGINEERING GENERAL 11562 442061 11695 7695 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 1647.6103 PROFESSIONAL SERVICES PATHS & HARD SURFACE 5915.6103 PROFESSIONAL SERVICES WATER TREATMENT 1301.6406 GENERAL SUPPLIES 1120.6106 MEETING EXPENSE GENERAL MAINTENANCE ADMINISTRATION 1470.6510 FIRST AID SUPPLIES CITY OF EDINA 1470.6105 1/26/01 8:41:35 R55CKREG3 LOG20000 1470.6406 GENERAL SUPPLIES 217883 1/25/01 MEETING EXPENSE 101898 Council Check Register DISTRIBUTION Page - 26 1/19/01 --1/25/01 150.00 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 207.68 DARE PLUSH LIONS 11614 0122003 -IN 1419.6406 GENERAL SUPPLIES RESERVE PROGRAM 207.68 PO 3079 217884 1/25/01 POLICE DEPT. GENERAL 217882 1/25/01 102255 TWIN CITY OXYGEN CO U S BANCORP 71.00 OXYGEN 11669 582938 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 5915.6103 PROFESSIONAL SERVICES WATER TREATMENT 1301.6406 GENERAL SUPPLIES 1120.6106 MEETING EXPENSE GENERAL MAINTENANCE ADMINISTRATION 1470.6510 FIRST AID SUPPLIES 71.00 1470.6105 DUES & SUBSCRIPTIONS FIRE DEPT. GENERAL 1470.6406 GENERAL SUPPLIES 217883 1/25/01 MEETING EXPENSE 101898 TWIN CITY WATER CLINIC DISTRIBUTION 275.57 150.00 WATER SAMPLE ANALYSIS 11297 7178 150.00 421.00 CRIME EDUCATION 11615 PO 3079 217884 1/25/01 POLICE DEPT. GENERAL 100363 U S BANCORP 61.00 102805 URBAN RENEWAL ELECTRONIC COMPONENTS - 11298 010501 100.00 61.00 11243 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 217885 1/25/01 100363 U S BANCORP 165.55 MEETING EXPENSES 11563 1/05/01 165.55 217886 1/25/01 100363 U S BANCORP 355.96 POST VALVE SEALS FOR OXYGEN 11616 011901 20.50 HARVARD BUS. SCHOOL 11616 011901 149.32 WASTE CONTAINER 11616 011901 95.85 DEPT. MEETING 1 -10 -01 11616 011901 621.63 217887 1125/01 101053 UNITED ELECTRIC COMPANY 5915.6103 PROFESSIONAL SERVICES WATER TREATMENT 1301.6406 GENERAL SUPPLIES 1120.6106 MEETING EXPENSE GENERAL MAINTENANCE ADMINISTRATION 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 1470.6105 DUES & SUBSCRIPTIONS FIRE DEPT. GENERAL 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 1470.6106 MEETING EXPENSE FIRE DEPT. GENERAL 243.97 ELECTRIC UNIT 11393 351993 5913.6530 REPAIR PARTS DISTRIBUTION 31.60 HEATER ELEMENTS 11394 352156 5913.6530 REPAIR PARTS DISTRIBUTION 275.57 217888 1/25/01 101055 UNIVERSITY OF MINNESOTA . 421.00 CRIME EDUCATION 11615 PO 3079 1400.6104 CONFERENCES 8 SCHOOLS POLICE DEPT. GENERAL 421.00 217889 1/25/01 102805 URBAN RENEWAL 100.00 PERFORMANCE 2 -13 -01 11243 010901 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 100.00 217890 1/25/01 103590 VALLEY -RICH CO. INC. 2,101.60 WATER MAIN REPAIR 11399 3804 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 11617 146335 1190.6103 PROFESSIONAL SERVICES ASSESSING 11564 ACCT1003 -136 5610.6188 TELEPHONE ED ADMINISTRATION 3529 11299 2339 11565 964 11651 5225 11244 010901 1552.6530 REPAIR PARTS 5630.6406 GENERAL SUPPLIES CENT SVC PW BUILDING CENTENNIAL LAKES 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11412 211302 1375.6103 PROFESSIONAL SERVICES PARKING RAMP 11566 51011 DOW 1553.6530 REPAIR PARTS 11567 CM50476DOW 1553.6530 REPAIR PARTS 11568 89878FOW 1553.6530 REPAIR PARTS 11569 89630FOW 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN CITY OF E—.A 1/26/01 8:41:35 R55CKREG3 LOG20000 1/25/01 100721 VELOCITY EXPRESS Council Check Register Page - 27 1/19/01 –1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 1,163.50 WATER SERVICE REPAIR 11400 3766 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 2,444.49 WATER MAIN REPAIR 11401 3803 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 11617 146335 1190.6103 PROFESSIONAL SERVICES ASSESSING 11564 ACCT1003 -136 5610.6188 TELEPHONE ED ADMINISTRATION 3529 11299 2339 11565 964 11651 5225 11244 010901 1552.6530 REPAIR PARTS 5630.6406 GENERAL SUPPLIES CENT SVC PW BUILDING CENTENNIAL LAKES 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11412 211302 1375.6103 PROFESSIONAL SERVICES PARKING RAMP 11566 51011 DOW 1553.6530 REPAIR PARTS 11567 CM50476DOW 1553.6530 REPAIR PARTS 11568 89878FOW 1553.6530 REPAIR PARTS 11569 89630FOW 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN 5,709.59 217891 1/25/01 100721 VELOCITY EXPRESS 32.45 COURIER 32.45 217892 1125/01 102970 VERIZON WIRELESS BELLEVUE 28.25 28.25 217893 1/25/01 101786 VIDEO PROTECTION SERVICES 108.00 SERVICE VIDEO PROTECTION 108.00 217894 1125/01 103955 VIKING IMPORTS 133.13 KICK SLED 133.13 217895 1/25/01 102218 VINTAGE ONE WINES 488.80 488.80 217896 1/25/01 101328 WALBRIDGE, DAVID 100.00 PERFORMANCE 2 -15 -01 100.00 217897 1/25/01 102542 WALKER PARKING CONSULTANTS /ENG 2,800.00 CERTIFICATION 2,800.00 217898 1125101 100762 WALSER BLOOMINGTON DODGE 407.37 SHAFT 157.36- CREDIT RETURN 250.01 217899 1125101 101223 WALSER FORD 50.12 END ASSEMBLY 195.41 LIGHT ASSEMBLY 11617 146335 1190.6103 PROFESSIONAL SERVICES ASSESSING 11564 ACCT1003 -136 5610.6188 TELEPHONE ED ADMINISTRATION 3529 11299 2339 11565 964 11651 5225 11244 010901 1552.6530 REPAIR PARTS 5630.6406 GENERAL SUPPLIES CENT SVC PW BUILDING CENTENNIAL LAKES 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 11412 211302 1375.6103 PROFESSIONAL SERVICES PARKING RAMP 11566 51011 DOW 1553.6530 REPAIR PARTS 11567 CM50476DOW 1553.6530 REPAIR PARTS 11568 89878FOW 1553.6530 REPAIR PARTS 11569 89630FOW 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN R55CKREG3 LOG20000 CITY OF EDINA 1/26/01 8:41:35 Council Check Register Pager 28 1/19/01 --1/25/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description 195.41 LIGHT ASSEMBLY 11570 89604FOW 1553.6530 REPAIR PARTS 54.11 WHEELCOVER ASSEMBLY 11571 89701FOW 1553.6530 REPAIR PARTS 217907 1/25/01 101086 WORLD CLASS WINES INC Business Unit EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN 11422 123100 4095.6103 PROFESSIONAL SERVICES 50TH STREET RUBBISH 11300 011001 1504.6103 PROFESSIONAL SERVICES HUMAN RELATION COMMISSION 11572 36799 5910.6406 GENERAL SUPPLIES GENERAL (BILLING) 11618 011801 1400.6104 CONFERENCES 8 SCHOOLS POLICE DEPT. GENERAL 11453 2474165 5210.5510 COST OF GOODS SOLD GOLF DOME PROGRAM 11379 053016 495.05 COST OF GOODS SOLD WINE YORK SELLING 217900 1/25/01 5842.5513 103466 WASTE MANAGEMENT- SAVAGE MN 11494 053634 - 3,030.86 COST OF GOODS SOLD WINE REFUSE 11652 053543 3,030.86 COST OF GOODS SOLD WINE YORK SELLING 217901 1/25/01 5842.5513 101583 WEST SUBURBAN MEDIATION CENTER 11381 38432 1,400.00 COST OF GOODS SOLD WINE MEDIATION CENTER SUPPORT 11382 12173 1,400.00 COST OF GOODS SOLD WINE YORK SELLING 217902 1/25/01 5862.5513 101077 WEST WELD SUPPLY CO. 11496 38615 184.01 COST OF GOODS SOLD WINE DRILL, NIPPLE, REDUCER 11654 38616 184.01 COST OF GOODS SOLD WINE YORK SELLING 217903 1/25/01 102665 WIESNER, TONI 50.00 CPR RECERT. 50.00 217904 1/25/01 102133 WILSON SPORTING GOODS CO. 550.74 GLOVES 550.74 217905 1/25/01 101033 WINE COMPANY, THE 96.00 96.95- 1,113.55 2,148.90 952.02 4,213.52 217906 1/25/01 101312 WINE MERCHANTS 86.75 156.69- 158.60 212.00 690.85 991.51 217907 1/25/01 101086 WORLD CLASS WINES INC Business Unit EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN 11422 123100 4095.6103 PROFESSIONAL SERVICES 50TH STREET RUBBISH 11300 011001 1504.6103 PROFESSIONAL SERVICES HUMAN RELATION COMMISSION 11572 36799 5910.6406 GENERAL SUPPLIES GENERAL (BILLING) 11618 011801 1400.6104 CONFERENCES 8 SCHOOLS POLICE DEPT. GENERAL 11453 2474165 5210.5510 COST OF GOODS SOLD GOLF DOME PROGRAM 11379 053016 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11380 053413 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11494 053634 - 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11652 053543 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11653 053761 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11381 38432 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11382 12173 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11495 38617 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11496 38615 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11654 38616 5842.5513 COST OF GOODS SOLD WINE YORK SELLING R55CKREG3 LOG20000 Check # Date Amount Vendor 227.90 1,537.00 1,764.90 1,332,811.78 Grand Total CITY OF Et,..... Council Check Register 1/19/01 — 1/25/01 Explanation PO # Doc No Inv No 11383 102274 11497 102275 Payment Instrument Totals Check Total 1,332,811.78 Total Payments 1,332,811.78 1/26/01 ,:41:35 Page - 29 Account No Account Description Business Unit 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING R55CKSUM3 Vers: LOG20000 CITY OF EDINA 1/26/01 8:52:24 Company Amount 01000 GENERAL FUND 412,248.80 02200 COMMUNICATIONS FUND 5,153.93 04000 WORKING CAPITAL FUND 12,113.87 04800 CONSTRUCTION FUND 80.00 05100 ART CENTER FUND 200.00 05200 GOLF DOME FUND 4,990.65 05300 AQUATIC CENTER FUND 37.28 05400 GOLF COURSE FUND 3,399.03 05500 ICE ARENA FUND 7,655.28 05600 EDINBOROUGH /CENT LAKES FUND 14,862.71 05800 LIQUOR FUND 103,897.86 05900 UTILITY FUND 250,847.62 05930 STORM SEWER FUND 37,324.75 09900 PAYROLL FUND 480,000.00 1 332.811.78 Council Check Summary We confirm to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing licies and proced�res)da e 1 , ov, l pager Page - 1 CITY OF EDINA 1/31101 X0:53:09 R55CKREG3 LOG20000 Council Check Register Page - 1 211/01 — 2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 217908 2/1/01 102707 2ND WIND EXERCISE EQUIPMENT 1,664.55 EXCHANGING EXERCISE BIKES 12140 BAL DUE 5600.1780 PARK & PLAYGROUND EQUIPMENTEB /CL BALANCE SHEET 1,664.55 217909 2/1/01 100609 50TH 8 FRANCE BUSINESS ASSOCIA 475.00 50TH ST. LIQUOR STORE DUES 12139 012901 5820.6105 DUES 8 SUBSCRIPTIONS 50TH STREET GENERAL 475.00 217910 2/1101 100613 AAA 8.50 - - - -_ TAB RENEWAL FOR 26.164 11706 012201 1553.6260 LICENSES & PERMITS EQUIPMENT OPERATION GEN 8.50 217911 2/1/01 102234 ABDELLA, PAUL 204.00 TEACHING AC 12112 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 204.00 217912 211101 101304 ABM EQUIPMENT 8 SUPPLY 975.01 TUBES WITH CAMLOCK ENDS 11946 058488 -00 5923.6406 GENERAL SUPPLIES COLLECTION SYSTEMS 975.01 217913 2/1/01 103498 ABRAMSON, JOEL TEACHING AC 12113 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 67.50 67.50 217914 2/1/01 100616 ACTION MAILING SERVICES INC. 253.27 MAIL PROCESS 11947 87447 5910.6103 PROFESSIONAL SERVICES GENERAL (BILLING) 253.27 217915 2/1/01 102609 ALL SAINTS BRANDS 12031 00033216 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 212 10 212.10 217916 211/01 104130 AM -FM 973,98 — ADVERTISING 12141 4351 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 973.98 217917 2/1/01 103957 AMERICAN VAN EQUIPMENT INC. 502.55 TOPSIDE BOX 11948 00657811 5913.6556 TOOLS DISTRIBUTION 502.55 217918 2/1/01 104105 ANALYTICAL PRODUCTS GROUP INC. R55CKREG3 LOG20000 CITY OF EDINA 1/31/01 10:53:09 Council Check Register Page - 2 2/1/01 — 211/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 169.00 Q.A. STDS. 11707 81018 1491.6103 PROFESSIONAL SERVICES LABORATORY 169.00 217919 2/1/01 102109 ANCOM TECHNICAL CENTER 459.78 RADIO REPAIRS 11708 9308 1553.6237 RADIO SERVICE EQUIPMENT OPERATION GEN 459.78 217920 2/1/01 101844 ANNE BROWNFIELD BROWN 1,296.85 DESIGNER FEES 11802 012101 1600.6103 PROFESSIONAL SERVICES PARK ADMIN. GENERAL 1,296.85 217921 2/1/01 102470 AON RISK SERVICES INC. OF MN 4,044.00 COMMERCIAL INSURANCE PKG. 11906 610000001562 1550.6200 INSURANCE CENTRAL SERVICES GENERAL 2 4,044.00 217922 2/1/01 103672 AYDT, HAROLD W. 312.66 AMBULANCE OVERPAYMENT 12003 012601 1001.4329 AMBULANCE FEES GENERAL FUND REVENUES 312.66 217923 2/1/01 __ 104069 BAD BOY WATSON GRAPHIC DESIGN 521.85 BUSINESS CARDS - POLICE 11907 356 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 521.85 217924 2/1/01 102503 BAGS & BOWS 87.47 JEWELRY BOX KRAFT 11803 02691110 5120.6406 GENERAL SUPPLIES ART SUPPLY GIFT GALLERY SHOT 87.47 217925 211/01 102195 BATTERIES PLUS 26.39 BATTERIES 11709 F5 -59079 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 236.16 BATTERIES 11994 F5 -59549 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 262.55 217926 2/1/01 102449 BATTERY WHOLESALE INC. 357.89 BATTERIES 11710 11366 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 357.89 217927 2/1/01 102346 BEARCOM 11,277.72 DISPATCH LINES, CONTRACT 11908 1768426 1400.6103 PROFESSIONAL SERVICES POLICE DEPT. GENERAL 579.40 BATTERIES 11992 1779006 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 437.00 RADIO SERVICE 12173 1766831 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL R55CKREG3 LOG20000 Check # Date Amount COST OF GOODS SOLD LIQUOR Vendor Explanation 011801 5101.4413 12,294.12 ART CENTER REVENUES 1260.6406 GENERAL SUPPLIES 217928 2/1/01 1400.6406 100646 BECKER ARENA PRODUCTS 8410070 1400.6406 GENERAL SUPPLIES 461.56 8410071 1400.6406 REPAIR RESURFACER 11949 8372900 461.56 GENERAL SUPPLIES 11950 8373110 217929 2/1/01 11951 101355 BELLBOY CORPORATION GENERAL SUPPLIES 11991 8417930 1,064.80 GENERAL SUPPLIES 1,064.80 217930 211/01 100661 BENN, BRADLEY 118.30 ART WORK SOLD AT EAC 118.30 217931 2/1/01 104110 BERMEL, TONY 20.80 ART WORK SOLD AT EAC 20.80 217932 211/01 100648 BERTELSON OFFICE PRODUCTS 6.01 OFFICE SUPPLIES 72.16- OFFICE SUPPLIES 67.56- OFFICE SUPPLIES 58.52 RECORDER 233.50 OFFICE SUPPLIES 267.22 OFFICE SUPPLIES 81.54 BINDER, FLASHLIGHTS 35.27 PENS 5.51 DESK CALENDAR REFILL 46.86 EASEL PADS 594.71 217933 2/1/01 104124 BEST IMPRESSIONS 249.81 JUDGE ID'S CITY OF EDINA 1/31/01 10:53:09 Council Check Register Page - 3 2/1/01 -- 211/01 PO # Doc No Inv No Account No Account Description Business Unit 12000 00025357 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 217934 2/1/01 100711 BLOOD, DAVID 100.00 POLICE SERVICE 100.00 217935 2/1/01 103004 BOLGER PUBLICATIONS INC 11,713.64 2001 ACTIVITIES DIRECTORY 11862 20583100 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 11766 011801 5101.4413 ART WORK SOLD ART CENTER REVENUES 11767 011801 5101.4413 ARTWORK SOLD 11805 8406351 1160.6406 GENERAL SUPPLIES 11806 CM8386480 1160.6406 GENERAL SUPPLIES 11806 CM8386480 1260.6406 GENERAL SUPPLIES 11909 8410290 1400.6406 GENERAL SUPPLIES 11910 8410070 1400.6406 GENERAL SUPPLIES 11911 8410071 1400.6406 GENERAL SUPPLIES 11949 8372900 1552.6406 GENERAL SUPPLIES 11950 8373110 1552.6406 GENERAL SUPPLIES 11951 8370200 1552.6406 GENERAL SUPPLIES 11991 8417930 1551.6406 GENERAL SUPPLIES ART CENTER REVENUES FINANCE FINANCE ENGINEERING GENERAL POLICE DEPT. GENERAL POLICE DEPT. GENERAL POLICE DEPT. GENERAL CENT SVC PW BUILDING CENT SVC PW BUILDING CENT SVC PW BUILDING CITY HALL GENERAL 12181 270452 -1 1180.6575 PRINTING ELECTION 11792 020101 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 11912 20445 1600.6575 PRINTING PARK ADMIN. GENERAL R55CKREG3 LOG20000 Check # Date Amount 437.29 583.07 583.07 583.07 1,749.21 CITY OF EDINA 2/1/01 Council Check Register BOSER, BILL 2/1/01 -- 2/1/01 PRINTING Vendor Explanation PO -# Doc No Inv No 2001 ACTIVITIES DIRECTORY 11912 20445 2001 ACTIVITIES DIRECTORY 11912 20445 2001 ACTIVITIES DIRECTORY 11912 20445 2001 ACTIVITIES DIRECTORY 11912 20445 2001 ACTIVITIES DIRECTORY 11912 20445 2001 ACTIVITIES DIRECTORY 11912 20445 2001 ACTIVITIES DIRECTORY 11912 20445 217936 2/1/01 5110.6575 104125 BOSER, BILL PRINTING 5510.6575 PRINTING 480.00 PRINTING 5410.6575 6 LOADS OF FIREWOOD 5430.6575 PRINTING 480.00 PRINTING 217937 2/1101 101516 BRAEMAR PRINTING 162.89 PRINTING 162.89 217938 2/1/01 100664 BRAUN INTERTEC 204.00 MTL TESTING 204.00 217939 2/1/01 100665 BRISSMAN- KENNEDY INC. 322.53 CLEANING SUPPLIES 322.53 217940 2/1/01 100776 BUTLER, GEORGE 100.00 POLICE SERVICE 100.00 217941 2/1101 102046 CAMPE, HARRIET 509.00 TEACHING AC 509.00 217942 211/01 100677 CARGILL INC. 2,308.27 ICE CONTROL 7,863.62 ICE CONTROL 10,171.89 217943 2/1/01 100678 CARLSON PRINTING 125.94 BUSINESS CARDS 125.94 12004 012501 12142 54911 Account No Account Description 5110.6575 PRINTING 5310.6575 PRINTING 5510.6575 PRINTING 5610.6575 PRINTING 5410.6575 PRINTING 5430.6575 PRINTING 5630.6575 PRINTING 5630.6406 GENERAL SUPPLIES 5210.6406 GENERAL SUPPLIES 1/31/01 10:53:09 Page - 4 Business Unit ART CENTER ADMINISTRATION POOL ADMINISTRATION ARENA ADMINISTRATION ED ADMINISTRATION GOLF ADMINISTRATION RICHARDS GOLF COURSE CENTENNIAL LAKES CENTENNIAL LAKES GOLF DOME PROGRAM 12176 195309 01304.1705.21CONSULTING INSPECTION BA -304 W 65 VALLEY VIEW TO FR, 11804 659806 11790 020101 5111.6511 CLEANING SUPPLIES ART CENTER BLDG /MAINT 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 12114 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 11711 21755796 1318.6525 SALT SNOW & ICE REMOVAL 11712 21774109 1318.6525 SALT SNOW & ICE REMOVAL 11807 00075788 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL R55CKREG3 LOG20000 CITY OF EuINA Council Check Register 2/1/01 - 2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 217944 2/1/01 COMMUNICATIONS 102372 CDW GOVERNMENT INC. CENTRAL SERVICES GENERAL 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 169.10 TRANSFER KIT 11713 CX82861 567.50 INK 11808 DB90382 200.50 INK & MEDIA 11808 DB90382 937.10 217945 211/01 103300 CENTER FOR ENERGY & ENVIRONMEN 304.93 PARKING RAMP NOISE STUDY 11990 4760 304.93 217946 211/01 103996 CHESTER, AMY 22.10 ART WORK SOLD AT EAC 11768 011801 22.10 217947 2/1/01 101264 CHETS SHOES INC. 157.25 -_- WORK BOOTS - KREGNESS 11714 9128 157.25 217948 2/1/01 100689 CLAREYS SAFETY EQUIP. 3,431.90 AIR BOTTLES 12191 27433 3,431.90 217949 211/01 104131 CLEAR CHANNEL COMMUNICATIONS 973.98 ADVERTISING 12143 4351 972.00 ADVERTISING 12144 4350 974.00 ADVERTISING 12145 5628 2,919.98 217950 2/1/01 104128 COLEMAN, JERRY 300.00 REIMBURSE BOOTH AT GOLF SHOW 12146 012601 300.00 217951 2/1/01 100693 COMMERCIAL FURNITURE BROKERS 1/31/0. 10:53:09 Page - 5 Account No Account Description Business Unit 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 2210.6406 GENERAL SUPPLIES COMMUNICATIONS 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 5101.4413 ART WORK SOLD ART CENTER REVENUES 1470.6203 UNIFORM ALLOWANCE FIRE DEPT. GENERAL 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 346.13 CHAIR 11809 00719738 4452.6710 EQUIPMENT REPLACEMENT CITY HALL 346.13 217952 2/1/01 101111 CONSTRUCTION BULLETIN MAGAZINE 348.75 PAMELA LAKE AD FOR BID 12179 1579612 1120.6120 ADVERTISING LEGAL ADMINISTRATION 269.70 AD FOR BID - WATER PLANT 12180 1579626 1120.6120 ADVERTISING LEGAL ADMINISTRATION 618.45 R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 2/1/01 — 211/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description 217953 2/1/01 100698 COPY EQUIPMENT INC. 216.53 BLUEPRINT PAPER & INK 11913 0189146 1260.6548 BLUE PRINTING 11914 705 11789 011801 12138 012301 1/31/01 10:53:09 Page - 6 Business Unit ENGINEERING GENERAL 1400.6103 PROFESSIONAL SERVICES POLICE DEPT. GENERAL 5101.4413 ARTWORK SOLD 5101.4607 CLASS REGISTRATION ART CENTER REVENUES ART CENTER REVENUES 11810 36451401 216.53 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 11993 217954 2/1/01 CONTRACTED REPAIRS 101832 CORNERHOUSE 3,396.00 2001 CONTRACT 3,396.00 217955 211/01 103915 CORNWELL, SHERRY 10.40 ART WORK SOLD AT EAC 10.40 217956 2/1/01 104129 CROCKER, MARY JANE 88.00 CLASS REFUND 88.00 217957 2/1/01 100700 CURTIS 1000 186.68 ENVELOPES 186.68 217958 2/1/01 100706 D.C. ANNIS SEWER INC. 70.00 DRAIN CLEANING 70.00 217959 2/1/01 101581 DAKOTA COUNTY TECH COLLEGE 150.00 VEHICLE INSPECT CERT COURSE 150.00 217960 2/1/01 103143 DAKOTA MAE DESIGNS 25.35 ART WORK SOLD AT EAC 25.35 217961 211/01 101390 DANKO EMERGENCY EQUIPMENT CO. 965.95 AIR BAG 490.94 IMPACT CAPS 40.14 HOSE STRAP 1,497.03 217962 2/1/01 101094 DAUPHIN, CHRISTIE 19.50 ART WORK SOLD AT EAC 11914 705 11789 011801 12138 012301 1/31/01 10:53:09 Page - 6 Business Unit ENGINEERING GENERAL 1400.6103 PROFESSIONAL SERVICES POLICE DEPT. GENERAL 5101.4413 ARTWORK SOLD 5101.4607 CLASS REGISTRATION ART CENTER REVENUES ART CENTER REVENUES 11810 36451401 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 11993 17661 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 11715 006236 1281.6104 CONFERENCES & SCHOOLS TRAINING 11769 011801 5101.4413 ARTWORK SOLD ART CENTER REVENUES 11716 339670 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 11717 339549 1470.6552 PROTECTIVE CLOTHING FIRE DEPT. GENERAL 11998 339074 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 11770 011801 5101.4413 ART WORK SOLD ART CENTER REVENUES R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation -- 19.50 217963 211/01 100712 DAVIES WATER EQUIPMENT 89.00 DETECTOR CALIBRATION 89.00 217964 2/1/01 102478 DAY DISTRIBUTING 2,798.75 40.10 CITY OF EuINA 1/31/0 10:53:09 Council Check Register Page - 7 2/1/01 - 2/1101 PO # Doc No Inv No Account No Account Description Business Unit 11718 3049706 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 11863 122692 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 11864 122481 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 12032 122695 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 12033 122693 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 217965 2/1/01 100718 DELEGARD TOOL CO. 864.88 HAND TOOLS, TOOL SETS 11719 124961 1553.6556 TOOLS EQUIPMENT OPERATION GEN 131.19 ADAPTER SET, BALL TOOL 11720 124450 1553.6556 TOOLS EQUIPMENT OPERATION GEN 22.03 FLEX HONE 11721 122815 1553.6556 TOOLS EQUIPMENT OPERATION GEN 26.51 HAND TOOLS 11722 123137 1553.6556 TOOLS EQUIPMENT OPERATION GEN 281.61 SCREWDRIVERS, BIT SETS 11723 119934 1301.6556 TOOLS GENERAL MAINTENANCE 1,326.22 217966 2/1/01 101534 DELI DOUBLE 162.08 MEAL FOR BLUE RIBBON COMMITTEE 11915 47398 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 162.08 217967 2/1/01 100719 DELTA DENTAL 7,585.25 PREMIUMS FOR 2/2001 12147 012601 1550.6040 HOSPITALIZATION CENTRAL SERVICES GENERAL 7,585.25 217968 2/1/01 102812 DEPARTMENT OF LABOR 6 INDUSTRY 40.00 PERMIT FEE 11724 248780 5310.6105 DUES & SUBSCRIPTIONS POOL ADMINISTRATION 10.00 AIR TANK PERMIT 11811 248873 5915.6260 LICENSES 8 PERMITS WATER TREATMENT 50.00 217969 2/1/01 104111 DETTMANN, K. 16.25 ART WORK SOLD AT EAC 11771 011801 5101.4413 ARTWORK SOLD ART CENTER REVENUES 16.25 217970 2/1/01 104117 DEZURIK, AMY 25.00 CLASS REFUND 11765 011601 5101.4607 CLASS REGISTRATION ART CENTER REVENUES 25.00 R55CKREG3 LOG20000 CITY OF EDINA 1/31/01 10:53:09 Council Check Register Page - 8 211/01 — 211/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 217971 2/1/01 101894 DIAMOND ART & CRAFT DISTRIBUTO 203.35 POTTERY TOOL KITS 11725 194922 5120.5510 COST OF GOODS SOLD ART SUPPLY GIFT GALLERY SHOI 203.35 217972 2/1/01 101036 DICKER, TOBIE 1,197.00 TEACHING AC 12115 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 1,197.00 217973 2/1/01 100652 DIETRICHSON, BILL 408.00 TEACHING AC 12116 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 408.00 217974 2/1/01 102775 DNR WATERS 11,817.85 2000 DNR WATER PERMIT 11812 012401 5913.6260 LICENSES 8 PERMITS DISTRIBUTION 11,817.85 217975 2/1/01 100730 DORSEY & WHITNEY LLP 4,518.00 LEGAL 12177 841874 1195.6131 PROFESSIONAL SERV - LEGAL LEGAL SERVICES 4,518.00 217976 2/1/01 104127 DUNBAR MFG. CO. INC. 145.21 PARTS FOR POPCORN MACHINE 12005 09122 5630.6530 REPAIR PARTS CENTENNIAL LAKES 145.21 217977 2/1/01 100738 EAGLE ELEVATOR 226.85 ELEVATOR INSPECTION 11813 0037894 -IN 1551.6180 CONTRACTED REPAIRS CITY HALL GENERAL 226.85 217978 2/1/01 100739 EAGLE WINE 2,413.75 11865 329951 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 181.02 11866 329945 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 64.29 11867 329946 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,137.45 12034 329941 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 3,796.51 217979 211/01 100740 EARL F. ANDERSEN INC. 73.49 BLANK SIGNS 11952 29452 1325.6406 GENERAL SUPPLIES STREET NAME SIGNS 73.49 217980 2/1/01 100741 EAST SIDE BEVERAGE 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 1500.6406 GENERAL SUPPLIES CONTINGENCIES 1470.6105 DUES & SUBSCRIPTIONS FIRE DEPT. GENERAL 26.87 CRAFT SUPPLIES 12184 T2 -75801 5125.6564 CRAFT SUPPLIES - - 26.87 217988 2/1/01 103961 FEULNER, SUSAN 25.00 CLASS REFUND 11759 011601 5101.4607 CLASS REGISTRATION MEDIA STUDIO ART CENTER REVENUES 1,368.45 CITY OF h-NA 217984 2/1101 1/31/0. 10:53:09 R55CKREG3 LOG20000 EMERGENCY APPARATUS MAINTENANC 893.00 TOWER 90 REPAIRS 11727 5796 893.00 Council Check Register 217985 211/01 Page - 9 100749 EMPLOYEES CLUB 2/1/01 - 2/1101 650.00 SUPPLIES 11801 020101 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit EMS INSIDER 45.25 11868 738293 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 129.00 16.50 11869 738292 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 387.00 12035 741013 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 39.30 12036 740949 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5,578.40 12037 740289 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 3,394.90 12038 740290 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 4,596.10 12039 740946 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 26.60- 12040 673964ADJ 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 14,030.85 217981 2/1101 101667 EDINA HIGH SCHOOL 410.00 GRANT FOR RECYCLING PROJECT 12148 012601 5952.6406 GENERAL SUPPLIES RECYCLING 410.00 217982 2/1/01 101407 EGAN, MATT 32.00 WASTEWATER TESTING 11814 012301 5919.6260 LICENSES & PERMITS TRAINING 32.00 217983 2/1/01 100746 ELECTRIC MOTOR REPAIR 21.15 FURNACE SWITCH 11726 277883 1470.6530 REPAIR PARTS FIRE DEPT. GENERAL 1 347.30 SLEEVE BALL BEARING, ROTOR 11953 277603 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 1500.6406 GENERAL SUPPLIES CONTINGENCIES 1470.6105 DUES & SUBSCRIPTIONS FIRE DEPT. GENERAL 26.87 CRAFT SUPPLIES 12184 T2 -75801 5125.6564 CRAFT SUPPLIES - - 26.87 217988 2/1/01 103961 FEULNER, SUSAN 25.00 CLASS REFUND 11759 011601 5101.4607 CLASS REGISTRATION MEDIA STUDIO ART CENTER REVENUES 1,368.45 217984 2/1101 101956 EMERGENCY APPARATUS MAINTENANC 893.00 TOWER 90 REPAIRS 11727 5796 893.00 217985 211/01 100749 EMPLOYEES CLUB 650.00 SUPPLIES 11801 020101 650.00 217986 2/1/01 101937 EMS INSIDER 129.00 SUBSCRIPTION RENEWAL 12001 012301 129.00 217987 2/1101 100297 FAST FOTO & DIGITAL 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 1500.6406 GENERAL SUPPLIES CONTINGENCIES 1470.6105 DUES & SUBSCRIPTIONS FIRE DEPT. GENERAL 26.87 CRAFT SUPPLIES 12184 T2 -75801 5125.6564 CRAFT SUPPLIES - - 26.87 217988 2/1/01 103961 FEULNER, SUSAN 25.00 CLASS REFUND 11759 011601 5101.4607 CLASS REGISTRATION MEDIA STUDIO ART CENTER REVENUES R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 2/1/01 — 2/1/01 PO # Doc No Inv No Account No Account Description Check # Date Amount COST OF GOODS SOLD MIX Vendor Explanation 14736 5842.5515 25.00 YORK SELLING 12006 633181 217989 211/01 CENTENNIAL LAKES 102867 FIRST SUPPLY TWIN CITIES 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 1,026.66 BOOSTER PUMP 1,026.66 217990 2/1/01 102458 FISHER SCIENTIFIC 957.68 LAB SUPPLIES 957.68 217991 211/01 101269 FITZGERALD, DAN 168.08 MILEAGE REIMBURSEMENT 168.08 217992 2/1/01 101603 FLAHERTY'S HAPPY TYME CO. 395.10 487.90 883.00 217993 2/1101 100759 FLOYD TOTAL SECURITY 34.93 KEYS 34.93 217994 2/1101 100760 FOWLER ELECTRIC 103.27 REPAIR PARTS 103.27 217995 211/01 104113 FOX, JANE 106.00 CLASS REFUND 106.00 217996 2/1/01 101022 FRAME, SUSAN ___50.00 TEACHING AC 50.00 217997 2/1/01 103039 FREY, MICHAEL 708.00 TEACHING AC 708.00 217998 2/1101 102533 FRONTLINE PLUS FIRE & RESCUE 4,003.00 HOSE 11954 3006225 -00 5915.6406 GENERAL SUPPLIES 12149 9091825 1491.6406 GENERAL SUPPLIES 1/31/01 10:53:09 Page - 10 Business Unit WATER TREATMENT LABORATORY 11955 011601 1622.6107 MILEAGE OR ALLOWANCE SKATING & HOCKEY 11870 010401 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 12041 14736 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 12006 633181 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 11728 56787800 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 11761 011001 5101.4607 CLASS REGISTRATION ART CENTER REVENUES 12117 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 12118 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 12190 7328 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 2/1/01 - 2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 4,003.00 217999 211101 102076 G & K SERVICES 61.81 UNIFORMS 11729 3084616 25.09 UNIFORMS 11730 3084344 350.33 UNIFORMS 11815 3083215 466.17 UNIFORMS 11816 3082857 65.31 UNIFORMS 11817 3082863 241.83 UNIFORMS 11818 3083050 103.61 UNIFORMS 11819 3083040 343.82 UNIFORMS 11820 3083039 177.03 UNIFORMS 11821 3083052 319.29 UNIFORMS 11822 3082859 187.84 UNIFORMS 11823 3082858 111.19 UNIFORMS 11824 3082985 229.13 UNIFORMS 11825 3083026 61.81 UNIFORMS 11826 3083084 263.69 UNIFORMS 11827 3082856 3,007.95 218000 2/1/01 100942 GEISHEKER, PATRICIA 300.00 TEACHING AC 12119 012501 300.00 218001 2/1/01 101867 GETSINGER, DONNA 39.65 ART WORK SOLD AT EAC 11772 011801 39.65 218002 211/01 104119 GILBERTSON, BRIAN 250.00 PERFORMANCE 2 -3 -01 11916 012301 175.00 RENTAL OF MOONWALK FOR EVENT 11916 012301 425.00 218003 211/01 103316 GOETSCH, SAM L. 180.00 INTERPRETER 12007 012301 180.00 218004 211/01 104115 GOLDMAN, AMY 60.00 CLASS REFUND 11763 011001 60.00 Account No Account Description 1301.6201 LAUNDRY 1646.6201 LAUNDRY 5911.6201 LAUNDRY 1646.6201 LAUNDRY 5911.6201 LAUNDRY 1646.6201 LAUNDRY 1646.6201 LAUNDRY 1646.6201 LAUNDRY 1646.6201 LAUNDRY 1646.6201 LAUNDRY 1646.6201 LAUNDRY 1553.6201 LAUNDRY 1553.6201 LAUNDRY 1553.6201 LAUNDRY 1553.6201 LAUNDRY. 1/31/01 10:53:09 Page - 11 Business Unit GENERAL MAINTENANCE BUILDING MAINTENANCE PUMP & LIFT STATION OPER BUILDING MAINTENANCE PUMP & LIFT STATION OPER BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 5101.4413 ARTWORK SOLD ART CENTER REVENUES 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 1629.6103 PROFESSIONAL SERVICES ADAPTIVE RECREATION 5101.4607 CLASS REGISTRATION ART CENTER REVENUES R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 2/1/01 - 211101 Check # Date Amount Vendor Explanation PO # Doc No Inv No 218005 211/01 100780 GOPHER STATE ONE -CALL INC. 78.40 DECEMBER SERVICE 12187 120263 1/31/01 10:53:09 Page - 12 Account No Account Description Business Unit 1280.6270 GOPHER STATE ONE CALL SUPERVISION 8 OVERHEAD 11828 498 - 648597 -9 1322.6406 GENERAL SUPPLIES STREET LIGHTING ORNAMENTAL 11956 498 - 310529 -9 1322.6406 GENERAL SUPPLIES STREET LIGHTING ORNAMENTAL 11957 498- 153927 -5 4090.6406 GENERAL SUPPLIES STREET REVOLVING 12042 00007967 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11871 36585 78.40 COST OF GOODS SOLD WINE 50TH ST SELLING 11872 218006 2/1/01 COST OF GOODS SOLD WINE 101103 GRAINGER 36584 5862.5513 COST OF GOODS SOLD WINE 33.55 12044 36629 HEX KEY SET COST OF GOODS SOLD WINE YORK SELLING 262.26 36587 5842.5513 EXTENSION LADDER YORK SELLING 11731 72.19 1322.6406 GENERAL SUPPLIES EXTERIOR DOOR CLOSER 11732 1040950987 368.00 GENERAL SUPPLIES 50TH STREET GENERAL 11829 218007 2/1/01 REPAIR PARTS 102670 GRAND PERE WINES INC 935.00 935.00 218008 2/1101 102217 GRAPE BEGINNINGS INC 261.00 323.00 367.00 438.00 838.00 2,227.00 218009 2/1/01 100783 GRAYBAR ELECTRIC CO. 104.30 ANCHOR KITS, WIRE 111.25 COOPER LIGHTING 117.22 WARMING HOUSE REPAIR PARTS 332.77 218010 2/1101 100785 GREUPNER, JOE 6,000.00 FEB. RETAINER 6,000.00 218011 2/1/01 102688 GRIFFITHS, GEORDIE 22.50 - -- TEACHING AC 22.50 218012 211/01 100782 GRIGGS COOPER & CO. 171.55 682.61 .70 .70 1/31/01 10:53:09 Page - 12 Account No Account Description Business Unit 1280.6270 GOPHER STATE ONE CALL SUPERVISION 8 OVERHEAD 11828 498 - 648597 -9 1322.6406 GENERAL SUPPLIES STREET LIGHTING ORNAMENTAL 11956 498 - 310529 -9 1322.6406 GENERAL SUPPLIES STREET LIGHTING ORNAMENTAL 11957 498- 153927 -5 4090.6406 GENERAL SUPPLIES STREET REVOLVING 12042 00007967 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11871 36585 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11872 36439 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 12043 36584 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 12044 36629 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 12045 36587 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11731 1040953402 1322.6406 GENERAL SUPPLIES STREET LIGHTING ORNAMENTAL 11732 1040950987 5820.6406 GENERAL SUPPLIES 50TH STREET GENERAL 11829 1040954175 1646.6530 REPAIR PARTS BUILDING MAINTENANCE 11830 012401 5410.6132 PROFESSIONAL SVCS - GOLF GOLF ADMINISTRATION 12120 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 11873 329952 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11874 329953 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11875 327128 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11876 327126 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING R55CKREG3 LOG20000 CITY OF EDuvA Council Check Register 2/1101 — 2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No .70 11877 327127 829.68 11878 329948 96.70- 11879 553570 3,090.31 12046 329943 126.90- 12047 553572 28.90- 12048 553573 12049 4271 11958 46683 11760 011601 11917 012301 12121 012501 12121 012501 11733 012201 11918 012401 4,523.75 218013 2/1/01 Account Description 102677 GRIGGS COOPER & COMPANY COST OF GOODS SOLD LIQUOR YORK SELLING 58.60 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5862.5513 COST OF GOODS SOLD WINE 58.60 5862.5512 COST OF GOODS SOLD LIQUOR 218014 211/01 COST OF GOODS SOLD WINE 100791 HALLMAN OIL COMPANY COST OF GOODS SOLD LIQUOR YORK SELLING 153.52 WINDOW WASH, DRUM DEPOSIT 153.52 218015 211/01 103618 HAMILTON, RUTH 49.00 CLASS REFUND 49.00 218016 2/1/01 101387 HAPPY FACES 150.00 FACE PAINTING 2 -3 -01 150.00 218017 2/1/01 102190 HAYNES, PATRICIA 153.00 TEACHING AC 549.00 GALLERY PT 702.00 218018 2/1/01 103585 HENNEPIN COUNTY 5,639.49 REHAB LOAN PAYBACK 5,639.49 218019 2/1/01 102070 HENNEPIN COUNTY CHIEFS OF POLI 40.00 2001 DUES 40.00 218020 211/01 101588 HENNEPIN TECHNICAL COLLEGE 3,501.00 FIREFIGHTING TRAINING 3,501.00 12049 4271 11958 46683 11760 011601 11917 012301 12121 012501 12121 012501 11733 012201 11918 012401 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 1553.6584 LUBRICANTS 5101.4607 CLASS REGISTRATION EQUIPMENT OPERATION GEN ART CENTER REVENUES 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 5120.6103 PROFESSIONAL SERVICES ART SUPPLY GIFT GALLERY SHOI 2101.4205 FEDERAL AID CDBG REVENUES 1400.6105 DUES & SUBSCRIPTIONS POLICE DEPT. GENERAL 11996 00030710 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL 1/31/01 0:53:09 Page - 13 Account No Account Description Business Unit 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 1553.6584 LUBRICANTS 5101.4607 CLASS REGISTRATION EQUIPMENT OPERATION GEN ART CENTER REVENUES 5610.6136 PROFESSIONAL SVC - OTHER ED ADMINISTRATION 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 5120.6103 PROFESSIONAL SERVICES ART SUPPLY GIFT GALLERY SHOI 2101.4205 FEDERAL AID CDBG REVENUES 1400.6105 DUES & SUBSCRIPTIONS POLICE DEPT. GENERAL 11996 00030710 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 218021 2/1/01 100805 HIRSHFIELDS 584.69 SPRAYER 53.94 PAINT 638.63 218022 2/1101 103861 HMONG FOLK ART ART WORK SOLD AT EAC CITY OF EDINA Council Check Register 211/01 - 2/1/01 PO # Doc No Inv No Account No Account Description 11959 026112031 1301.6556 TOOLS 12008 003622349 5420.6406 GENERAL SUPPLIES 218023 2/1/01 1470.6103 102843 HO, JEFFERY D. 11919 376PS252 1646.6180 2,000.00 BUILDING MAINTENANCE 5422.6406 MEDICAL DIRECTOR SERVICES 11831 0217 - 452942 2,000.00 GENERAL SUPPLIES 11960 0217- 452255 218024 2/1/01 11961 101365 HONEYWELL INC. GENERAL SUPPLIES 11962 0217- 452534 55.00 TOOLS CARD LOCK PROGRAMMING 55.00 218025 2/1/01 100842 HOUSEHOLD BANK F.S.B. (KNOX) 221.54 PLYWOOD, PAINT, SUNDRIES 34.24 SUPPLIES 101.72 SUPPLIES 35.36 EXT. CORDS, PAINT 335.76 PLYWOOD, SHELF SUPPORTS 15.47 SQUARE, LUMBER 345.78 DRILL, WRENCH, PLIERS 1,089.87 218026 211/01 104104 HIRAI 480.00 ENERGY CODE COURSE 480.00 218027 2/1/01 102114 HUEBSCH 10.50 TOWEL CLEANING 62.82 TOWELS, RUGS 11773 011801 5101.4413 ART WORK SOLD 1/31/01 10:53:09 Page - 14 Business Unit GENERAL MAINTENANCE CLUB HOUSE ART CENTER REVENUES 11800 020101 1470.6103 PROFESSIONAL SERVICES FIRE DEPT. GENERAL 11919 376PS252 1646.6180 CONTRACTED REPAIRS BUILDING MAINTENANCE 11735 0217 - 451771 1552.6530 REPAIR PARTS 11736 0217 - 452328 5422.6406 GENERAL SUPPLIES 11737 0217- 452599 5422.6406 GENERAL SUPPLIES 11831 0217 - 452942 5420.6406 GENERAL SUPPLIES 11960 0217- 452255 1552.6530 REPAIR PARTS 11961 0217 - 451903 5933.6406 GENERAL SUPPLIES 11962 0217- 452534 5917.6556 TOOLS CENT SVC PW BUILDING MAINT OF COURSE & GROUNDS MAINT OF COURSE & GROUNDS CLUB HOUSE CENT SVC PW BUILDING PONDS & LAKES METER REPAIR 11734 012301 1495.6104 CONFERENCES & SCHOOLS INSPECTIONS 12150 279986 5620.6230 SERVICE CONTRACTS EQUIPMENTEDINBOROUGH PARK 12151 284209 5620.6230 SERVICE CONTRACTS EQUIPMENTEDINBOROUGH PARK 218028 2/1/01 100811 HYDRO SUPPLY CO 82.90 METER REPLACEMENT SCREWDRIVERS 11832 0018092 -IN 5917.6556 TOOLS METER REPAIR 1,191.86 2" TURBO METERS 11833 0018091 -IN 5900.1357 INVENTORY WATER METER UTILITY BALANCE SHEET 1,274.76 R55CKREG3 LOG20000 Check # Dale Amount Vendor 218029 2/1/01 100813 IBM CORPORATION CITY OF EDINA Council Check Register 2/1/01 - 2/1/01 Explanation PO # Doc No Inv No SERVICE CONTRACT 11920 1120847 218030 211/01 5110.6575 102664 IKON OFFICE SOLUTIONS 12182 16761 1550.6406 154.34 CENTRAL SERVICES GENERAL 12183 MAINTENANCE AGREEMENT 1001.4353 FOOD ESTAB PLAN REVIEW FEE 154.34 11835 41807 2210.6575 218031 211/01 12053 101861 J.H. LARSON COMPANY COST OF GOODS SOLD LIQUOR VERNON SELLING 12054 50.41 5862.5512 COST OF GOODS SOLD LIQUOR BALLAST, CONDUIT, SCREWS 12055 1213251 215.65 COST OF GOODS SOLD WINE YORK SELLING BALLASTS, LAMPS, CONDUIT 1213249 5842.5513 266.06 YORK SELLING 12057 1213248 218032 2/1/01 YORK SELLING 101400 JAMES, WILLIAM F 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 100.00 1213339 5822.5513 POLICE SERVICE 50TH ST SELLING 12060 100.00 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 218033 2/1/01 5842.5513 100830 JERRY'S PRINTING 31.96 SALES RECEIPTS 468.60 FORMS 48.46 FOOD INSPECTION REPORTS 549.02 218034 2/1101 102146 JESSEN PRESS 4,925.63 VISION 20/20 PRINTING 4,925.63 218035 2/1/01 100835 JOHNSON BROTHERS LIQUOR CO. 11.88- 489.55 719.88 113.45 2,654.98 940.46 4,299.32 631.25 4,575.58 977.02 791.85 4.75 - 47.10- 1/31/01 10:53:09 Page - 15 Account No Account Description Business Unit 1400.6230 SERVICE CONTRACTS EQUIPMENTPOLICE DEPT. GENERAL 11834 23840172 1550.6230 SERVICE CONTRACTS EQUIPMENTCENTRAL SERVICES GENERAL 11921 4209626 -01 1646.6530 REPAIR PARTS BUILDING MAINTENANCE 11922 4208002 -01 1646.6530 REPAIR PARTS BUILDING MAINTENANCE 11797 020101 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 11738 A -16991 5110.6575 PRINTING ART CENTER ADMINISTRATION 12182 16761 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 12183 16845 1001.4353 FOOD ESTAB PLAN REVIEW FEE GENERAL FUND REVENUES 11835 41807 2210.6575 PRINTING COMMUNICATIONS 11880 147579 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 12050 1213335 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 12051 1213338 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 12052 1213337 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 12053 1213340 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 12054 1213334 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 12055 1213251 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 12056 1213249 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 12057 1213248 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 12058 1213250 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 12059 1213339 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 12060 148619 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 12061 148618 5842.5513 COST OF GOODS SOLD WINE YORK SELLING R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 44.57- 218036 2/1/01 103654 JOHNSON, DENISE Council Check Register 33.15 Page - 16 2/1/01 - 2/1/01 ART WORK SOLD AT EAC 575.00 PO # Doc No Inv No TEACHING AC Account Description Business Unit 608.15 148617 5842.5512 COST OF GOODS SOLD LIQUOR 218037 2/1/01 147893 100919 JOHNSON, NAOMI YORK SELLING 12064 146914 200.00 COST OF GOODS SOLD LIQUOR YORK SELLING NEW PETTY CASH LIMIT 011801 5101.4413 123.20 ART CENTER REVENUES 12122 012501 5110.6103 PROFESSIONAL SERVICES 64.20 11758 011001 5100.1030 PETTY CASH ART CENTER BALANCE SHEET 28.40 012501 5110.6564 CRAFT SUPPLIES ART CENTER ADMINISTRATION 12123 22.00 5111.6406 GENERAL SUPPLIES ART CENTER BLDG / MAINT 12123 012501 46.14 GENERAL SUPPLIES ART SUPPLY GIFT GALLERY SHOP 12123 012501 5125.6406 483.94 MEDIA STUDIO 12123 012501 218038 211/01 MEDIA STUDIO 101072 JOHNSON, WALTER 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 100.00 Z193335 5422.6530 POLICE SERVICE MAINT OF COURSE & GROUNDS 11963 100.00 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 218039 2/1/01 1553.6530 100839 KAMAN INDUSTRIAL TECHNOLOGIES 12009 323535 264.60 GENERAL SUPPLIES MAINT OF COURSE & GROUNDS REPAIR PARTS 011801 5101.4413 18.57 ART CENTER REVENUES 11836 SPROCKETS 5210.6122 ADVERTISING OTHER 10.01 SPROCKET 293.18 218040 2/1101 101414 KAR PRODUCTS 185.30 SHOP SUPPLIES 185.30 218041 2/1/01 102518 KATTLEMAN, DALE 4.80 ART WORK SOLD AT EAC 4.80 218042 2/1101 101857 KINKO'S 88.63 BROCHURE 88.63 CITY OF EDINA 1/31/01 10:53:09 Council Check Register Page - 16 2/1/01 - 2/1/01 PO # Doc No Inv No Account No Account Description Business Unit 12062 148617 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 12063 147893 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 12064 146914 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11774 011801 5101.4413 ART WORK SOLD ART CENTER REVENUES 12122 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 11758 011001 5100.1030 PETTY CASH ART CENTER BALANCE SHEET 12123 012501 5110.6564 CRAFT SUPPLIES ART CENTER ADMINISTRATION 12123 012501 5111.6406 GENERAL SUPPLIES ART CENTER BLDG / MAINT 12123 012501 5120.6406 GENERAL SUPPLIES ART SUPPLY GIFT GALLERY SHOP 12123 012501 5125.6406 GENERAL SUPPLIES MEDIA STUDIO 12123 012501 5125.6564 CRAFT SUPPLIES MEDIA STUDIO 11799 020101 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 11923 Z193335 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 11963 Z192975 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 11964 Z192938 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 12009 323535 5422.6406 GENERAL SUPPLIES MAINT OF COURSE & GROUNDS 11775 011801 5101.4413 ART WORK SOLD ART CENTER REVENUES 11836 062200034963 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 2/1/01 - 2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 218043 2/1/01 100944 KIWI KAI IMPORTS INC. 814.00 12065 144736 850.00 12066 144748 1,432.00 12067 144737 9000 12068 144750 12124 012501 1/31/01 10:53:09 Page - 17 Account No Account Description 3,186.00 5822.5513 COST OF GOODS SOLD WINE 218044 2/1/01 COST OF GOODS SOLD WINE 101185 KNUTSON, KAREN COST OF GOODS SOLD WINE YORK SELLING 1,800.00 COST OF GOODS SOLD BEER TEACHING AC 1,800.00 218045 2/1101 100844 KPMG LLP 7,000.00 AUDIT 7,000.00 218046 2/1/01 100846 KUETHER DISTRIBUTING CO 1,085.15 18.50 1,019.90 56.60 36.00 2,216.15 218047 211/01 103257 LAND CARE EQUIPMENT CO. 990.45 SLIP SCOOP 74.98 TIRE 1,065.43 218048 2/1/01 100605 LANDS' END CORPORATE SALES 466.20 LOGO SHIRTS 333.00 LOGO SHIRTS 66.60 LOGO SHIRTS 865.80 218049 2/1/01 100852 LAWSON PRODUCTS INC. 3_14.29 -- HEX NUTS, WASHERS, PLUGS 314.29 218050 2/1/01 100053 LIEBO, JACK 13.00 ART WORK SOLD AT EAC 13.00 12124 012501 1/31/01 10:53:09 Page - 17 Account No Account Description Business Unit 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 12010 40458783 5910.6130 PROFESSIONAL SERV - AUDIT GENERAL (BILLING) 11881 288468 11882 288465 12069 288912 12070 288911 12071 288423 11965 023606 11966 023610 11924 01537737 11925 01539020 11926 01547866 11967 1445745 11776 011801 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 4090.6406 GENERAL SUPPLIES 4090.6406 GENERAL SUPPLIES 5842.6406 GENERAL SUPPLIES 5822.6406 GENERAL SUPPLIES 5862.6406 GENERAL SUPPLIES 1553.6530 REPAIR PARTS 5101.4413 ART WORK SOLD STREET REVOLVING STREET REVOLVING YORK SELLING 50TH ST SELLING VERNON SELLING EQUIPMENT OPERATION GEN ART CENTER REVENUES R55CKREG3 LOG20000 Check # Date Amount DUES & SUBSCRIPTIONS Vendor Explanation 218051 2/1/01 REPAIR PARTS 101957 LITTLE, DOUG 2011150 1553.6530 REPAIR PARTS 102.00 5862.5515 COST OF GOODS SOLD MIX TEACHING AC 5862.5514 COST OF GOODS SOLD BEER 51.00 TEACHING AC 153.00 218052 2/1/01 103264 LUNDGREN, BARBARA _ 61.75 --- ARTWORK SOLD AT EAC 61.75 218053 2/1101 102722 LYNN PEAVEY COMPANY 37.00 SUPPLIES 37.00 218054 2/1/01 101795 MAC PROFESSIONALS 64.16 DUES 64.16 218055 2/1/01 100864 MAC QUEEN EQUIP INC. 136.52 T -BOLT IDLER 152.89 - CABLE THROTTLE 289.41 218056 2/1/01 104116 MACDONALD, MARY ANN 114.00 CLASS REFUND 114.00 218057 2/1/01 100868 MARK VII SALES 43.60 92.00 15.20 1,123.60 1,455.27 10.90 998.20 3,738.77 218058 2/1/01 102600 MATRIX COMMUNICATIONS INC 52.50 VOICE MAIL SERVICE 52.50 CITY OF EDINA Council Check Register 2/1101 - 2/1101 PO # Doc No Inv No 12125 012501 12126 01/25 11777 011801 11927 027766 1/31/01 10:53:09 Page - 18 Account No Account Description Business Unit 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 5101.4413 ARTWORK SOLD 1400.6406 GENERAL SUPPLIES ART CENTER REVENUES POLICE DEPT. GENERAL 11739 122300 5125.6105 DUES & SUBSCRIPTIONS MEDIA STUDIO 11968 2010942 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 11969 2011150 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 11764 011001 11883 240191 11884 240194 11885 240190 11886 240193 12072 239961 12073 239962 12074 240174 5101.4607 CLASS REGISTRATION ART CENTER REVENUES 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 12152 0045667 -IN 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL r i R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 2/1/01 - -2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 218059 2/1/01 100875 MCCAREN DESIGNS INC. 52120 PLANTS 12153 15296 1/31/01 0:53:09 Page - 19 Account No Account Description Business Unit - 5620.6620 TREES, FLOWERS. SHRUBS EDINBOROUGH PARK 12011 012601 1001.4329 AMBULANCE FEES 11740 012301 11740 012301 11837 37599 12012 37463 12154 38865 11791 020101 11838 55653 11928 55559 11970 55579 11971 55557 11972 55578 12155 55651 12156 48957 11839 1975 1470.6406 GENERAL SUPPLIES 1470.6106 MEETING EXPENSE 5210.6530 REPAIR PARTS 5630.6406 GENERAL SUPPLIES 5620.6406 GENERAL SUPPLIES GENERAL FUND REVENUES FIRE DEPT. GENERAL FIRE DEPT. GENERAL GOLF DOME PROGRAM CENTENNIAL LAKES EDINBOROUGH PARK 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 5511.6511 -- - 521.20 GENERAL SUPPLIES 1553.6406 GENERAL SUPPLIES 218060 2/1/01 1318.6406 103288 MEDICA PRIMARY CLEANING SUPPLIES 91.00 AMBULANCE OVERPAYMENT 91.00 218061 2/1/01 101292 MEDZIS, ANDREW 15.96 CARAFE 27.20 SWFM MTG. 43.16 218062 2/1/01 101483 MENARDS 186.92 SOCKETS, MATS, ETC. 61.76 GLUE, WOOD, SCREWS 75.95 SAND, EXTENSION CORDS 324.63 218063 2/1/01 100881 MERFELD, BURT 100.00 POLICE SERVICE 100.00 218064 2/1/01 100882 MERIT SUPPLY 820.48 CLEANING SUPPLIES 380.02 PADS, EXTRACTION LIQUID 204.48 SPRAY & SHINE 215.82 SEABREEZE FRESHENER, PADS 603.65 SNOWPLOW COATING 296.50 SOAP, TOWELS 2,520.95 218065 2/1101 102602 METRO CASH REGISTER SYSTEMS 117.00 REGISTER REPAIR 117.00 218066 2/1/01 102507 METRO VOLLEYBALL OFFICIALS 123.00 OFFICIATING FEES 123.00 218067 2/1/01 102508 METZGER, MAURE ANN 1/31/01 0:53:09 Page - 19 Account No Account Description Business Unit - 5620.6620 TREES, FLOWERS. SHRUBS EDINBOROUGH PARK 12011 012601 1001.4329 AMBULANCE FEES 11740 012301 11740 012301 11837 37599 12012 37463 12154 38865 11791 020101 11838 55653 11928 55559 11970 55579 11971 55557 11972 55578 12155 55651 12156 48957 11839 1975 1470.6406 GENERAL SUPPLIES 1470.6106 MEETING EXPENSE 5210.6530 REPAIR PARTS 5630.6406 GENERAL SUPPLIES 5620.6406 GENERAL SUPPLIES GENERAL FUND REVENUES FIRE DEPT. GENERAL FIRE DEPT. GENERAL GOLF DOME PROGRAM CENTENNIAL LAKES EDINBOROUGH PARK 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 5511.6511 CLEANING SUPPLIES 1646.6406 GENERAL SUPPLIES 1553.6406 GENERAL SUPPLIES 1552.6511 CLEANING SUPPLIES 1318.6406 GENERAL SUPPLIES 5620.6511 CLEANING SUPPLIES ARENA BLDG /GROUNDS BUILDING MAINTENANCE EQUIPMENT OPERATION GEN CENT SVC PW BUILDING SNOW & ICE REMOVAL EDINBOROUGH PARK 5410.6230 SERVICE CONTRACTS EQUIPMENTGOLF ADMINISTRATION 4077.6103 PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION R55CKREG3 LOG20000 Check # Date Amount Vendor -- --.. -- - - -- -- -24.70 - -- 24.70 CITY OF EDINA Council Check Register 2/1101 - 2/1/01 Explanation PO # Doc No Inv No Account No Account Description ARTWORK SOLD AT EAC 11778 011801 5101.4413 ARTWORK SOLD 218068 2/1/01 5630.5510 100019 MIDWEST ART FAIRS 11930 66406141 250.00 COST OF GOODS SOLD ADVERTISING 11931 66419243 250.00 COST OF GOODS SOLD CENTENNIAL LAKES 218069 2/1101 5842.5515 100692 MIDWEST COCA -COLA BOTTLING COM 12076 62866060 57.00 COST OF GOODS SOLD MIX POP 95.00 POP 19.00 POP 225.84 210.84 607.68 218070 2/1/01 104005 MILLER TRUCKING OF BUFFALO INC 2,608.15 SAND 2,608.15 218071 2/1/01 102966 MINN BLUE DIGITAL IMAGING 78.88 BLUEPRINT SUPPLIES 78.88 218072 2/1101 100913 MINNEAPOLIS & SUBURBAN SEWER & 1,050.00 WATER SERVICE REPLACEMENT 1,350.00 WATER SERVICE REPLACEMENT 900.00 WATER SERVICE REPLACEMENT 450.00 WATER SERVICE REPLACEMENT 3,750.00 218073 2/1/01 101722 MINNESOTA BRIDE MAGAZINE 647.00 AD 647.00 218074 2/1/01 102770 MINNESOTA CASTERS INC. 9.59 WHEEL 9.59 218075 2/1/01 101912 MINNESOTA DEPARTMENT OF AGRICU 10.00 PESTICIDE APPLICATOR LICENSE 10.00 11741 1557 5110.6122 ADVERTISING OTHER 1/31/01 10:53:09 Page - 20 Business Unit ART CENTER REVENUES ART CENTER ADMINISTRATION 11929 66401274 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES 11930 66406141 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES 11931 66419243 5630.5510 COST OF GOODS SOLD CENTENNIAL LAKES 12075 62197193 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 12076 62866060 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 11742 15177 1318.6517 SAND GRAVEL & ROCK SNOW & ICE REMOVAL 11932 070125 11840 31877 12013 31892 12014 31894 12015 31893 12016 8291 1260.6548 BLUE PRINTING ENGINEERING GENERAL 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 5610.6122 ADVERTISING OTHER 11841 017095 1553.6406 GENERAL SUPPLIES 11933 PO 1598 1640.6260 LICENSES & PERMITS ED ADMINISTRATION EQUIPMENT OPERATION GEN PARK MAINTENANCE GENERAL t R55CKREG3 LOG20000 Check # Date Amount ADVERTISING OTHER Vendor Explanation 218076 2/1101 5440.5511 100903 MINNESOTA ELEVATOR INC 11843 67146 78.50 COST OF GOODS - PRO SHOP JANUARY SERVICE 11844 88774 78.50 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 218077 2/1/01 101376 MINNESOTA PIPE & EQUIPMENT 165.20 PIPE DESCALER 165.20 218078 2/1101 104132 MINNETONKA INVITATIONAL PROGRA 125.00 ADVERTISING 125.00 218079 2/1/01 102820 MIZUNO USA INC 479.40 GOLF CLUBS 70.24 STAFF STAND BAG _ 965.71 GOLF CLUBS 1,515.35 218080 2/1/01 102436 MODERN OFFICE 841.30 CHAIRS 841.30 218081 2/1/01 104112 MOSMAN, BARBARA L. 10.40 ART WORK SOLD AT EAC 10.40 218082 2/1/01 101796 MPCA CITY OF EDINA 1/31101 10:53:09 Council Check Register Page - 21 211/01 - 2/1/01 PO # Doc No Inv No Account No Account Description Business Unit 12157 26752 5620.6230 SERVICE CONTRACTS EQUIPMENTEDINBOROUGH PARK 11973 0097280 5913.6556 TOOLS DISTRIBUTION 12160 009004 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 11842 87063 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 11843 67146 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 11844 88774 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 11743 P03598 1470.6406 GENERAL SUPPLIES 11779 011801 23.00 COLL SYSTEM LICENSE RENEWAL 11974 012501 23.00 218083 2/1/01 101796 MPCA 23.00 WASTEWATER OPERATOR LICENSE 12017 01/25 23.00 218084 2/1/01 102776 MRPA 378.00 T SHIRLEY,A KATTREH,M MARGO 378.00 218085 2/1101 102215 MSES 20.00 DUES 5101.4413 ART WORK SOLD 5919.6260 LICENSES & PERMITS 5919.6260 LICENSES & PERMITS FIRE DEPT. GENERAL ART CENTER REVENUES TRAINING TRAINING 12018 2001 DUES 5610.6105 DUES & SUBSCRIPTIONS ED ADMINISTRATION 12158 F. HOFFMAN 1240.6105 DUES & SUBSCRIPTIONS PUBLIC WORKS ADMIN GENERAL 218090 2/1/01 101958 NICOL, JANET 95.00 95.00 218091 211101 100724 NISSEN, DICK MEDIA PROF. SERVICE 12128 012501 POLICE SERVICE 11796 020101 218092 2/1/01 100929 NORTH STAR ICE 20.30 20.30 CITY OF EDINA 218093 2/1/01 100930 NORTHWESTERN TIRE CO. 65.75 1/31/01 10:53:09 R55CKREG3 LOG20000 MOUNT /DISMOUNT, TIRES 703.67 RECAP DRIVE TRAC, CASING 684.51 RECAP DRIVE TRAC, TUBE 63.41 VALVE STEMS, TIRE SERVICE 190.61 TUBES, MOUNT /DISMOUNT 2,163.90 218094 2/1/01 Council Check Register 11975 NW -68241 1553.6583 Page - 22 TIRES & TUBES 11976 NW -68173 1553.6583 2/1/01 -2/1/01 TIRES & TUBES Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 20.00 DUES 12159 D. JOHNSON 1260.6105 DUES & SUBSCRIPTIONS ENGINEERING GENERAL 40.00 218086 2/1/01 100906 MTI DISTRIBUTING INC. 214.36 PARTS FOR GROUNDMASTER 12020 53610 -00 5630.6530 REPAIR PARTS CENTENNIAL LAKES 214.36 218087 2/1/01 100915 MURRAY SANDLER SKATE & SPORT S 797.10 SKATES 12019 19101 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 797.10 218088 2/1/01 100921 NATIONAL CAMERA EXCHANGE 51.07 CRAFT SUPPLIES 11744 0103107HVKG 5110.6564 CRAFT SUPPLIES ART CENTER ADMINISTRATION 51.07 218089 2/1/01 101727 NELSON, BARBARA 388.00 MEDIA PROF. SERVICE 12127 012501 5125.6103 PROFESSIONAL SERVICES MEDIA STUDIO 218090 2/1/01 101958 NICOL, JANET 95.00 95.00 218091 211101 100724 NISSEN, DICK MEDIA PROF. SERVICE 12128 012501 POLICE SERVICE 11796 020101 218092 2/1/01 100929 NORTH STAR ICE 20.30 20.30 PARTS 218093 2/1/01 100930 NORTHWESTERN TIRE CO. 65.75 DISMOUNT /MOUNT TIRES 455.95 MOUNT /DISMOUNT, TIRES 703.67 RECAP DRIVE TRAC, CASING 684.51 RECAP DRIVE TRAC, TUBE 63.41 VALVE STEMS, TIRE SERVICE 190.61 TUBES, MOUNT /DISMOUNT 2,163.90 218094 2/1/01 100936 OLSEN COMPANIES 5125.6103 PROFESSIONAL SERVICES MEDIA STUDIO 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 11887 11102208 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11745 NW -68376 1553.6530 REPAIR PARTS 11845 NW -68381 1553.6583 TIRES & TUBES 11846 NW -68480 1553.6583 TIRES & TUBES 11847 NW -68444 1553.6583 TIRES & TUBES 11975 NW -68241 1553.6583 TIRES & TUBES 11976 NW -68173 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN R55CKREG3 LOG20000 Check # Date Amount ART WORK SOLD Vendor Explanation 59965410 5842.5515 31.78 YORK SELLING 11782 HITCH PINS 5101.4413 ART WORK SOLD 27.64 12080 687446 REPAIR PARTS COST OF GOODS SOLD BEER YORK SELLING 59.42 687445 5842.5513 COST OF GOODS SOLD WINE 218095 2/1/01 687444 104120 ONTRACK YORK SELLING 12083 685392 100.00 COST OF GOODS SOLD BEER VERNON SELLING HARD DRIVE 100.80 FLOPPY DISK SERVICE 200.80 218096 2/1/01 100940 OWENS SERVICES CORP. 108.72 MCQUAY REPAIR 108.72 218097 2/1/01 103033 PAGENET 19.85 PAGERS 19.85 218098 2/1/01 101530 PANCAKE, CHAR 23.40 ART WORK SOLD AT EAC 23.40 218099 2/1/01 103999 PAUL, DODIE 84.50 ART WORK SOLD AT EAC 84.50 218100 2/1/01 100945 PEPSI -COLA COMPANY 296.08 296.08 218101 211/01 102762 PETERSON, HELEN _3.25 -_ -- ART WORK SOLD AT EAC 3.25 218102 211/01 100743 PHILLIPS WINE & SPIRITS 77.04- 2,466.35 433.67 20.90 2,198.25 403.50 60.80 CITY OF EUINA Council Check Register 2/1/01 - 2/1101 PO _# Doc No Inv No Account No Account Description 11977 67928 1553.6530 REPAIR PARTS 12021 69696 5422.6530 REPAIR PARTS 11934 INV0166933 1400.6160 DATA PROCESSING 11935 INV0166932 1400.6160 DATA PROCESSING 12161 46178 5620.6180 CONTRACTED REPAIRS 11848 000278329 1550.6188 TELEPHONE 11780 011801 5101.4413 ART WORK SOLD 1131/0, 10:53:09 Page - 23 Business Unit EQUIPMENT OPERATION GEN MAINT OF COURSE & GROUNDS POLICE DEPT, GENERAL POLICE DEPT. GENERAL EDINBOROUGH PARK CENTRAL SERVICES GENERAL ART CENTER REVENUES 11781 011801 5101.4413 ART WORK SOLD ART CENTER REVENUES 12077 59965410 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11782 011801 5101.4413 ART WORK SOLD ART CENTER REVENUES 11888 3232292 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 12078 687516 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 12079 687517 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 12080 687446 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 12081 687445 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 12082 687444 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 12083 685392 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 211/01 -- 2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 42.00 12084 687519 78.69- 12085 3232291 75.09- 12086 3232290 5,394.65 218103 2/1/01 102763 PHILLIPS, LINDA 78.65 ART WORK SOLD AT EAC 11783 011801 218104 2/1/01 102156 PINNACLE DISTRIBUTING 54.00 11889 39078 27.96 12087 39203 571.72 12088 39170 58.98 12089 39204 342.87 12090 39194 221.70 12091 39211 421.27 12092 39209 1,698.50 218105 2/1/01 100957 PLANT & FLANGED EQUIPMENT 1/31/01 10:53:09 Page - 24 Account No Account Description Business Unit 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5101.4413 ART WORK SOLD ART CENTER REVENUES 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 358.62 VALVE 11746 0027224 -IN 5913.6530 REPAIR PARTS DISTRIBUTION 2210.6123 MAGAZINE/NEWSLETTER EXPENSMOMMUNICATIONS 5610.6103 PROFESSIONAL SERVICES ED ADMINISTRATION 1628.6235 POSTAGE SENIOR CITIZENS 5110.6803 CENTRAL SERVICES GENERAL ART CENTER ADMINISTRATION 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 358.62 218106 2/1/01 101110 POLLY NORMAN PHOTOGRAPHY 319.50 SPRING ABOUT TOWN PHOTOGRAPHY 12162 012401 319.50 218107 2/1/01 104133 PORTER, KYLA 35.00 SKATING LESSON REFUND 12163 012601 35.00 218108 211/01 100961 POSTMASTER 305.00 NEWSLETTER POSTAGE 11978 012501 305.00 218109 2/1/01 100961 POSTMASTER 68.00 BULK MAIL 12137 012901 68.00 218110 2/1101 100964 PRECISION TURF & CHEMICAL 621.65 PARTS FOR FOUNTAIN 11936 17035 2210.6123 MAGAZINE/NEWSLETTER EXPENSMOMMUNICATIONS 5610.6103 PROFESSIONAL SERVICES ED ADMINISTRATION 1628.6235 POSTAGE SENIOR CITIZENS 5110.6803 CENTRAL SERVICES GENERAL ART CENTER ADMINISTRATION 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS R55CKREG3 LOG20000 CITY OF EDINA YORK SELLING 5842.5513 Council Check Register YORK SELLING 5822.5513 2/1/01 -- 2/1/01 50TH ST SELLING Check # Date Amount Vendor Explanation PO # Doc No Inv No 621.65 COST OF GOODS SOLD WINE 50TH ST SELLING 218111 211/01 100968 PRIOR WINE COMPANY COST OF GOODS SOLD WINE VERNON SELLING 1,566.60 11890 329954 925.30 11891 329955 516.81 11892 329949 166.80 11893 328611 92.70 11894 329947 534.50 12093 329942 772.58 12094 329944 4,575.29 218112 2/1/01 100970 QUALITY REFRIGERATION INC 161.00 ICE MACHINE REPAIR 161.00 218113 2/1/01 100971 QUALITY WINE 2,408.15 23.78- 36.95 2,856.66 56.74- 890.19 8.82- 1,242.59 24.70- 2,921.07 28.90- 2,853.05 56.72 - 2.98- 91.53- 8.00- 12,906.49 218114 2/1/01 101965 QWEST 59.32 59.32 Account No Account Description 1/31101 .0:53:09 Page - 25 Business Unit 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 12164 138262 5421.6180 CONTRACTED REPAIRS GRILL 11895 924693 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11895 924693 -00 5840.4408 TRADE DISCOUNTS LIQUOR YORK GENERAL 11896 924948 -00 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 11897 924747 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11897 924747 -00 5840.4408 TRADE DISCOUNTS LIQUOR YORK GENERAL 11898 924682 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11898 924682 -00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 11899 924748 -00 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 11899 924748-00 5820.4408 TRADE DISCOUNTS 50TH STREET GENERAL 12095 924688-00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 12095 924688 -00 5860.4408 TRADE DISCOUNTS VERNON LIQUOR GENERAL 12096 924779 -00 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 12096 924779-00 5860.4408 TRADE DISCOUNTS VERNON LIQUOR GENERAL 12097 921191 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 12098 921256-00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 12099 923329 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11849 011901 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 218115 2/1101 102831 QWEST DEX 597.86 12022 007883042000 5610.6122 ADVERTISING OTHER ED ADMINISTRATION R55CKREG3 LOG20000 CITY OF EDINA 1/31/01 10:53:09 Council Check Register Page - 26 Check # Date Amount 74.50 733.35 107.76 2,159.45 941.52 755.33 2/1/01 - 211/01 Vendor Explanation PO # Doc No 12022 12022 12022 12022 12022 12022 12022 12022 Inv No 007883042000 007883042000 007883042000 007883042000 007883042000 007883042000 007883042000 007883042000 218116 2/1/01 101330 RADJENOVICH, JOEL 909.92 HEALTH INSURANCE REIMBURSEMENT 11937 012401 909.92 218117 2/1101 102924 ROO EQUIPMENT CO. 43.84 DRAIN VALVE 11747 119592 43.84 218118 2/1/01 104118 REGIS CORPORATION 11.726.00 REIMBURSE 2000 OVERBILLING 11850 012301 218119 2/1101 102095 RICKERT, DAVID 285.00 - TEACHING AC 285.00 218120 2/1/01 100978 RIEDELL SHOES 674.95 SKATES 674.95 218121 2/1101 101121 RITZ CAMERA CENTERS 14.89 PHOTOS 14.69 218122 2/1/01 102614 ROTARY CLUB OF EDINA 255.00 DUES 255.00 218123 2/1/01 100995 SEH 6,347.62 ENGINEERING DESIGN 1,120.41 VERIZON WIRELESS 12129 012501 12023 5158971 Account No Account Description 5110.6122 ADVERTISING OTHER 5430.6188 TELEPHONE 5511.6188 TELEPHONE 5420.6188 TELEPHONE 5210.6122 ADVERTISING OTHER 5821.6188 TELEPHONE 5841.6188 TELEPHONE 5861.6188 TELEPHONE 1550.6040 HOSPITALIZATION Business Unit ART CENTER ADMINISTRATION RICHARDS GOLF COURSE ARENA BLDG /GROUNDS CLUB HOUSE GOLF DOME PROGRAM 50TH ST OCCUPANCY YORK OCCUPANCY VERNON OCCUPANCY CENTRAL SERVICES GENERAL 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 5901.4641 SEWER CHARGES UTILITY REVENUES 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 11997 0375040710 1470.6408 PHOTOGRAPHIC SUPPLIES FIRE DEPT. GENERAL 11851 552 1120.6105 DUES & SUBSCRIPTIONS ADMINISTRATION 11748 0071951 01315.1705.2000NSULTING DESIGN BA -315 TH 100 & 77TH ST GEOME' 12186 0071932 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 7,468.03 Page - 27 2/1/01 - 2/1/01 218124 2/1/01 102870 SEIFERT, ELIZABETH Account No Account Description Business Unit 39.00 011801 5101.4413 ART WORK SOLD AT EAC ART CENTER REVENUES 12130 39.00 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 218125 2/1/01 5101.4607 101380 SHAUGHNESY, SANDRA 11795 020101 1419.6102 516.00 RESERVE PROGRAM 12024 TEACHING AC 5420.6530 REPAIR PARTS 516.00 12131 012501 5110.6103 218126 2/1/01 11785 104114 SHELTON- ALLEN, NANCY ART WORK SOLD ART CENTER REVENUES 11786 81.00 5101.4413 ART WORK SOLD CLASS REFUND 11787 011801 81.00 ART WORK SOLD ART CENTER REVENUES 11900 218127 2/1/01 COST OF GOODS SOLD BEER 100834 SHEPARD, JOHN 115949 5842.5515 COST OF GOODS SOLD MIX 100.00 POLICE SERVICE 100.00 218128 2/1/01 100998 SHERWIN WILLIAMS 76.21 PAINT 76.21 218129 2/1/01 102871 SILVERS, ROXANNE 102.00 TEACHING AC 102.00 218130 2/1/01 102741 SKINNER, WENDY - 22.75 -- ART WORK SOLD AT EAC 22.75 218131 2/1101 103149 SMITH, PAM 11.02 ART WORK SOLD AT EAC 11.02 218132 2/1/01 100590 SOLBERG, BLISS _ 19.50 -- - -19.50 ART WORK SOLD AT EAC 218133 2/1101 101002 SOUTHSIDE DISTRIBUTORS INC 4,048.60 101.30 CITY OF EDINA 1131/01 .0:53:09 Council Check Register Page - 27 2/1/01 - 2/1/01 PO # Doc No Inv No Account No Account Description Business Unit 11784 011801 5101.4413 ARTWORK SOLD ART CENTER REVENUES 12130 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 11762 011001 5101.4607 CLASS REGISTRATION ART CENTER REVENUES 11795 020101 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 12024 1912 -8 5420.6530 REPAIR PARTS CLUB HOUSE 12131 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 11785 011801 5101.4413 ART WORK SOLD ART CENTER REVENUES 11786 011801 5101.4413 ART WORK SOLD ART CENTER REVENUES 11787 011801 5101.4413 ART WORK SOLD ART CENTER REVENUES 11900 115948 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 11901 115949 5842.5515 COST OF GOODS SOLD MIX YORK SELLING CITY OF EDINA 1/31/01 10:53:09 R55CKREG3 LOG20000 Council Check Register Page - 28 211/01 -2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 21.00 12100 115944 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 850.15 12101 115943 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 5,021.05 218134 2/1/01 101023 SOUTHWEST SUBURBAN CABLE COMMI 1,901.39 1ST QUARTER 2001 12165 200101 2210.6136 PROFESSIONAL SVC - OTHER COMMUNICATIONS 803.97 EXPENSE REIMBURSEMENT 12188 200092 2201.4205 FEDERAL AID COMMUNICATION REVENUES 759.11 EXPENSE REIMBURSEMENT 12189 200097 2201.4205 FEDERAL AID COMMUNICATION REVENUES 3,464.47 218135 2/1/01 104121 SPECIALIZED TRAINING SERVICE 59.00 BOOKS (SCHOOL VIOLENCE) 11938 012201 1400.6405 BOOKS & PAMPHLETS POLICE DEPT. GENERAL 59.00 218136 2/1/01 102698 SPOONER. ANNE 672.00 TEACHING AC 12132 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 672.00 218137 2/1/01 101004 SPS COMPANIES 47.26 GALVANIZED STEEL, NIPPLE 11749 3651183 5911.6530 REPAIR PARTS PUMP & LIFT STATION OPER 161.34 TORCHES 11979 3648415 1552.6530 REPAIR PARTS CENT SVC PW BUILDING 208.60 218138 2/1/01 103277 ST. JOSEPH EQUIPMENT CO INC 12.39 CAP 12026 SI95253 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 12.39 218139 211/01 102634 STATE CHEMICAL MANUFACTURING C 392.55 DEODORIZER/CLEANER 11750 91008183 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 392.55 218140 2/1/01 100061 STATE PEEWEE PROGRAM 125.00 ADVERTISING 12166 008711 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 125.00 218141 211/01 104126 STEINER. ELIZABETH 547.20 AMBULANCE OVERPAYMENT 12025 012601 1001.4329 AMBULANCE FEES GENERAL FUND REVENUES 547.20 218142 2/1101 102390 STRAND MANUFACTURING CO INC 57.51 MODIFY SHAFT 11980 23637 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 2/1/01 - 2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description 57.51 218143 211/01 101015 STREICHERS 408.96 AMMO 11940 202982.1 1400.6551 AMMUNITION 21.19 EXPLORERS - AMMO 11943 203107.1 1419.6551 AMMUNITION 11941 012401 12027 012501 12133 012501 11852 389422 1400.6203 UNIFORM ALLOWANCE 1/31/01 10:53:09 Page - 29 Business Unit POLICE DEPT. GENERAL RESERVE PROGRAM POLICE DEPT. GENERAL 1629.6103 PROFESSIONAL SERVICES ADAPTIVE RECREATION 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 1120.6120 ADVERTISING LEGAL ADMINISTRATION 12167 51.26370 430.15 GENERAL SUPPLIES EDINBOROUGH PARK 12134 218144 2/1/01 PROFESSIONAL SERVICES 101765 STROH, STEVE 12105655 1470.6406 GENERAL SUPPLIES 188.00 UNIFORM REIMBURSEMENT 188.00 218145 2/1101 103756 STRUSS, AMANDA 192.00 SWIMMING INSTRUCTOR 192.00 218146 2/1/01 101336 SULLIVAN, MONICA 318.00 TEACHING AC 318.00 218147 211/01 100900 SUN NEWSPAPERS 143.0_0 2001 SUMMARY BUDGET 143.00 218148 2/1101 102624 SUNDANCE DISTRIBUTION INC. 275.43 MULCH 275.43 218149 211101 102510 SUNDIN, ROSALIE 807.00 MEDIA PROF. SERVICE 807.00 218150 2/1101 101259 SUTPHEN CORPORATION 31.71 HAND WHEEL 31.71 218151 2/1/01 100794 SWANSON, HAROLD 100.00 POLICE SERVICE 100.00 218152 2/1101 103123 SWEET COMPUTER SERVICES INC. 270.00 AMBULANCE BILLING SOFTWARE 11941 012401 12027 012501 12133 012501 11852 389422 1400.6203 UNIFORM ALLOWANCE 1/31/01 10:53:09 Page - 29 Business Unit POLICE DEPT. GENERAL RESERVE PROGRAM POLICE DEPT. GENERAL 1629.6103 PROFESSIONAL SERVICES ADAPTIVE RECREATION 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 1120.6120 ADVERTISING LEGAL ADMINISTRATION 12167 51.26370 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 12134 012501 5125.6103 PROFESSIONAL SERVICES MEDIA STUDIO 11751 12105655 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 11794 020101 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 11995 8893 1470.6103 PROFESSIONAL SERVICES FIRE DEPT. GENERAL R55CKREG3 LOG20000 CITY OF EDINA 1/31/01 10:53:09 Council Check Register Page - 30 2/1101 - 2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 270.00 218153 2/1/01 101326 TERMINAL SUPPLY CO 148.30 WIRES 11981 86275 -00 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 318.46 WIRE, LAMP, FUSE HOLDSER 11982 85074.00 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 466.76 218154 2/1/01 102227 THOMPSON, PAUL 13.00 ART WORK SOLD AT EAC 11788 011801 5101.4413 ARTWORK SOLD ART CENTER REVENUES 13.00 218155 2/1/01 101035 THORPE DISTRIBUTING COMPANY 147.00 12102 216892 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 3,770.20 12103 216891 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 3,917.20 218156 2/1/01 101038 TOLL GAS & WELDING SUPPLY 81.61 WELDING GASES 11983 368315 1553.6580 WELDING SUPPLIES EQUIPMENT OPERATION GEN 57.28 GAS 11984 368635 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 112.44 OXYGEN, WORK GLOVES 11985 368636 5913.6580 WELDING SUPPLIES DISTRIBUTION 251.33 218157 211/01 103943 TROSSEN WRIGHT ARCHITECTS PA 120.00 ARCHITECTURAL SERVICE 12174 3 1470.6103 PROFESSIONAL SERVICES FIRE DEPT. GENERAL 120.00 218158 2/1/01 104123 TSP ONE INC. 17,722.09 REFERENDUM SERVICES 12178 0100725.0000 1550.6103 PROFESSIONAL SERVICES CENTRAL SERVICES GENERAL -0004400 17, 722.09 218159 2/1/01 102255 TWIN CITY OXYGEN CO 37.14 OXYGEN 11752 583064 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 37.14 218160 2/1101 100363 U S BANCORP 160.00 2001 DUES TO IAFC 11753 012301 1470.6105 DUES & SUBSCRIPTIONS FIRE DEPT. GENERAL 160.00 218161 2/1101 100363 U S BANCORP 46.95 LANDS END 12169 012901 1470.6203 UNIFORM ALLOWANCE FIRE DEPT. GENERAL R55CKREG3 LOG20000 Check # Date Amount Vendor Explanation 8.00 Page - 31 2/1/01 — 2/1/01 NAME BADGES 54.95 PO # Doc No I Inv No A Account No A 218162 2/1/01 12169 0 102104 UNDIS, PAT UNIFORM ALLOWANCE F FIRE DEPT. GENERAL 12135 0 1,800.00 5110.6103 P PROFESSIONAL SERVICES A TEACHING AC 11986 0 0365606 4 1,800.00 GENERAL SUPPLIES S STREET REVOLVING 11987 0 218163 2/1/01 GENERAL SUPPLIES S 101280 UNITED HORTICULTURAL SUPPLY /UA 15310162 -001 1 1646.6556 T 556.92 BUILDING MAINTENANCE 12168 0 ICE MELT 5410.6105 D -- 5_56.92 — 11853 P PO 1280 1 ICE MELT CONFERENCES & SCHOOLS T TRAINING 1,113.84 918484 5 5630.5510 C COST OF GOODS SOLD C 218164 2/1101 11273 1 100371 UNITED RENTALS PARK MAINTENANCE GENERAL 680.39 CUTTING EDGE, AUGER 680.39 218165 2/1/01 102078 UNITED STATES GOLF ASSOCIATION 100.00 2001 DUES 100.00 218166 2/1/01 101055 UNIVERSITY OF MINNESOTA 225.00 CONTINUING EDUCATION 225.00 218167 2/1101 101908 US FOODSERVICE INC 151.85 POPCORN BOXES 151.85 218168 2/1101 104122 USAQUATICS INC. 185.00 POOL OPERATOR TRAIN[ 185.00 218169 2/1/01 101354 USGA 80.00 USGA HANDICAP SEMIN 80.00 218170 2/1/01 100050 USPS 4,000.00 ACCT.# 75983 POSTAGE 4,000.00 218171 2/1/01 103590 VALLEY -RICH CO. INC. CITY OF EDINA 1 1131/01 10:53:09 Council Check Register P Page - 31 2/1/01 — 2/1/01 PO # Doc No I Inv No A Account No A Account Description B Business Unit 12169 0 012901 1 1470.6203 U UNIFORM ALLOWANCE F FIRE DEPT. GENERAL 12135 0 012501 5 5110.6103 P PROFESSIONAL SERVICES A ART CENTER ADMINISTRATION 11986 0 0365606 4 4090.6406 G GENERAL SUPPLIES S STREET REVOLVING 11987 0 0365543 4 4090.6406 G GENERAL SUPPLIES S STREET REVOLVING 12175 1 15310162 -001 1 1646.6556 T TOOLS B BUILDING MAINTENANCE 12168 0 0102 5 5410.6105 D DUES & SUBSCRIPTIONS G GOLF ADMINISTRATION 11853 P PO 1280 1 1281.6104 C CONFERENCES & SCHOOLS T TRAINING 12028 9 918484 5 5630.5510 C COST OF GOODS SOLD C CENTENNIAL LAKES NG 11942 1 11273 1 1640.6104 C CONFERENCES & SCHOOLS P PARK MAINTENANCE GENERAL R55CKREG3 LOG20000 CITY OF EDINA 1/31/01 10:53:09 Council Check Register Page - 32 2/1101 - 2/1/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No Account No Account Description Business Unit 1,805.00 WATER MAIN REPAIR 11855 3709 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 8,590.21 SANITARY SEWER REPAIR 11856 3820 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 10, 395.21 218172 2/1/01 101058 VAN PAPER CO. 557.47 PAPER PRODUCTS, CLEANER 11754 354678 1551.6512 PAPER SUPPLIES CITY HALL GENERAL 557.47 218173 2/1/01 101060 VANTAGE ELECTRIC 610.27 ELECTRICAL REPAIRS 12170 16550 5620.6180 CONTRACTED REPAIRS EDINBOROUGH PARK 610.27 218174 2/1101 102970 VERIZON WIRELESS BELLEVUE 127.38 11755 011001 1495.6188 TELEPHONE INSPECTIONS 5.67 11755 011001 1490.6103 PROFESSIONAL SERVICES PUBLIC HEALTH 270.33 11755 011001 1470.6188 TELEPHONE FIRE DEPT. GENERAL 98.07 11755 011001 1120.6188 TELEPHONE ADMINISTRATION 25.87 11755 011001 2210.6188 TELEPHONE COMMUNICATIONS 82.39 11755 011001 1600.6188 TELEPHONE PARK ADMIN. GENERAL 93.99 11755 011001 1640.6188 TELEPHONE PARK MAINTENANCE GENERAL 7.81 11755 011001 1640.6188 TELEPHONE PARK MAINTENANCE GENERAL 7.96 11755 011001 5420.6188 TELEPHONE CLUB HOUSE 164.59 11755 011001 5913.6188 TELEPHONE DISTRIBUTION 192.64 11755 011001 1260.6188 TELEPHONE ENGINEERING GENERAL 193.11 11755 011001 1280.6188 TELEPHONE SUPERVISION & OVERHEAD 543.31 11944 EDINA POLICE 1410.6188 TELEPHONE PATROL 324.87 11944 EDINA POLICE 1411.6188 TELEPHONE INVESTIGATION 27.83 11944 EDINA POLICE 1450.6406 GENERAL SUPPLIES ANIMAL CONTROL 2,165.82 218175 2/1/01 104106 WAACK, SUSAN 1.00 PROCESSING FEE -FED EX 11756 012201 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 19.17 FLOOR MATS 11756 012201 5911.6406 GENERAL SUPPLIES PUMP & LIFT STATION OPER 14.51 POCKET FOLDERS, POSTERS 11756 012201 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 34.68 218176 2/1/01 101080 WALSH, WILLIAM 100.00 POLICE SERVICE 11793 020101 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 100.00 218177 211/01 100183 WASHINGTON COUNTY 1. t R55CKREG3 LOG20000 CITY OF EDINA Council Check Register 2/1/01 - 211/01 Check # Date Amount Vendor Explanation PO # Doc No Inv No 55.00 OUT OF COUNTY WARRANT 11945 012401 3,687.62 1/31/01 10:53:09 Page - 33 Account No Account Description Business Unit 1000.2055 DUE TO OTHER GOVERNMENTS GENERAL FUND BALANCE SHEET 12171 19518 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 12029 020101 55.00 PROFESSIONAL SERVICES YORK OCCUPANCY 11857 218178 2/1/01 WELDING SUPPLIES 101129 WCCO AM RADIO 36943 1553.6580 WELDING SUPPLIES 2,225.00 11905 053906 ADVERTISING COST OF GOODS SOLD WINE 50TH ST SELLING 2,225.00 053905 5862.5513 COST OF GOODS SOLD WINE 218179 2/1/01 053907 103266 WELSH COMPANIES INC YORK SELLING 789.50 FEB. SERVICE 789.50 218180 2/1/01 101077 WEST WELD SUPPLY CO. 33.68 HELMET, LENSES 257.68 - ELECTRODES, CAPS, BUSHINGS 291.36 218181 2/1/01 104134 WESTIN. THE 1,017.90 RESERVIATION -IIMC CONFERENCE 1,017.90 218182 2/1101 103196 WHEELER HARDWARE CO 612.00 REPAIR DOORS 612.00 218183 2/1/01 101191 WILKINSON, JENNIFER 11.79 FILM PROCESS, PHOTO JACKETS 11.79 218184 2/1/01 101081 WILLIAMS STEEL & HARDWARE 63.69 SPRAY PAINT 130.24 SCREWDRIVERS 193.93 218185 2/1/01 101033 WINE COMPANY, THE 280.05 86.95 115.20 1,398.55 209.65 3,687.62 1/31/01 10:53:09 Page - 33 Account No Account Description Business Unit 1000.2055 DUE TO OTHER GOVERNMENTS GENERAL FUND BALANCE SHEET 12171 19518 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 12029 020101 5841.6103 PROFESSIONAL SERVICES YORK OCCUPANCY 11857 36944 1553.6580 WELDING SUPPLIES EQUIPMENT OPERATION GEN 11858 36943 1553.6580 WELDING SUPPLIES EQUIPMENT OPERATION GEN 12172 012601 1120.6104 CONFERENCES & SCHOOLS ADMINISTRATION 11999 011078 5511.6180 CONTRACTED REPAIRS ARENA BLDG /GROUNDS 11757 011901 2210.6408 PHOTOGRAPHIC SUPPLIES COMMUNICATIONS 11988 952205 -01 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 11989 948600 -05 1301.6556 TOOLS GENERAL MAINTENANCE 11902 053542 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11903 053608 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11904 053680 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 11905 053906 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 12104 053905 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 12105 053907 5842.5513 COST OF GOODS SOLD WINE YORK SELLING R55CKREG3 LOG20000 Check .# Date Amount Vendor Explanation 218186 2/1101 5822.5513 101312 WINE MERCHANTS 50TH ST SELLING 12110 102183 158.50 COST OF GOODS SOLD WINE YORK SELLING 12111 102507 171.00 COST OF GOODS SOLD WINE YORK SELLING 329.50 218187 2/1/01 102720 WOLFE, KAY 96.00 TEACHING AC 96.00 218188 211/01 101086 WORLD CLASS WINES INC 275.90 1,174.00 57.99- 1,311.87 2,703.78 218189 2/1/01 101087 WROBLESKI, HENRY 100.00 POLICE SERVICE 100.00 218190 211101 100568 XEROX CORPORATION 765.00 DECEMBER SERVICE 765.00 218191 2/1/01 101089 ZEE MEDICAL SERVICE 108.83 FIRST AID SUPPLIES 127.83 MEDICAL SUPPLIES 236.66 218192 211/01 102500 ZIMMERMAN, TIM 235.05 WORK RELATED CLASS 235.05 359,378.11 Grand Total 4 CITY OF EDINA Council Check Register 2/1/01 — 211/01 PO # Doc No Inv No 12106 38818 12107 38830 1/31/01 10:53:09 Page - 34 Account No Account Description Business Unit 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 12136 012501 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 12108 102506 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 12109 102571 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 12110 102183 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 12111 102507 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 11798 020101 1419.6102 CONTRACTUAL SERVICES RESERVE PROGRAM 12185 079717942 1550.6151 EQUIPMENT RENTAL CENTRAL SERVICES GENERAL 11860 54066888 5510.6610 SAFETY EQUIPMENT ARENA ADMINISTRATION 11861 54164722 1551.6406 GENERAL SUPPLIES CITY HALL GENERAL 12030 012501 1640.6104 CONFERENCES & SCHOOLS PARK MAINTENANCE GENERAL Payment Instrument Totals Check Total 359,378.11 Total Payments 359,378.11 R55CKSUM3 Vers: LOG20000 Company Amount 01000 GENERAL FUND 130,476.77 02100 CDBG FUND 5,639.49 02200 COMMUNICATIONS FUND 9,314.76 04000 WORKING CAPITAL FUND 2,924.59 04800 CONSTRUCTION FUND 6,347.62 05100 ART CENTER FUND 15,221.91 05200 GOLF DOME FUND 8,048.92 05300 AQUATIC CENTER FUND 623.07 05400 GOLF COURSE FUND 14,273.01 05500 ICE ARENA FUND 2,693.70 05600 EDINBOROUGH /CENT LAKES FUND 9,555.45 05800 LIQUOR FUND 102,048.04 05900 UTILITY FUND 51,785.31 05930 STORM SEWER FUND 15.47 05950 RECYCLING FUND 410.00 359.378.11 CITY OF EDINA Council Check Summary We confirm to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing policies and procedures FinarA D City .20-01 _ r 1/31/01 11:03:49 Page - 1 I MEMORANDUM DATE: February 6, 2001 TO: Mayor and Council FROM: Darlene Wallin SUBJECT: E -MAIL CORRESPONDENCE REGARDING LEGISLATION ALLOWING SALE OF WINE AND BEER IN GROCERY STORES Attached are copies of Mayor Maetzold's e -mails received regarding legislation regarding the sale of wine and beer in grocery stores. Darlene Wallin From: PhylHerbS @webtv.net Sent: Tuesday, January 30, 2001 10:51 AM To: dmaetzold @ci.edina.mn.us Cc: EdinaMail @ci.edina.mn.us Subject: Wine and beer in grocery stores Dear Mayor and Council Members: We have been residents of Edina for 41 years. We have two children whom are residents of Edina. We were very disappointed to learn that Edina is supporting a lobbyist to defeat the Subject. We spend our winters in FI and like the opportunity to obtain wine and beer in grocery stores and have liquor in drug stores. The competion is great for prices. Maybe it is time for Edina to end it's little venture in socialism, and let taxes on private business pay the bills. Respectfully; Herb and Phyllis J Deb Mangen :rom: Gordon Hughes Sent: Tuesday, January 30, 2001 8:40 AM To: Deb Mangen Subject: FW: Wine in grocery stores • - - - -- Original Message - - - -- • From: Catherine Sheehan [SMTP:cksheehan @yahoo.comj • Sent: Saturday, January 27, 2001 12:41 PM • To: dmaetzold @ci.edina.mn.us • Subject: Wine in grocery stores • Dear Mayor Maetzold ....... I resent the use of MY tax • money to lobby against the "wine in grocery stores" • proposition. If this doesn't pass, I would be • inclined to buy my wine in other than the Edina Liquor • Stores. Free enterprise is the name of the • game ...... I'm already beginning to buy more and more • of my wine at Sam's Club or at Costco. You need to be • more user friendly and competitive ..... not drive • people away by pushing your own agenda. > Catherine Sheehan > 4308 Philbrook Lane, Edina Do You Yahoo!? Yahoo! Auctions - Buy the things you want at great prices. > http: / /auctions.yahoo.com/ Darlene Wallin From: MAHagenson @aol.com Sent: Monday, January 29, 2001 9:15 PM To: dmaetzold @ci.edina:mn.us; EdinaMail @ci.edina.mn.us Subject: Wine in Grocery Stores Dear Mayor Maetzold and Edina City Council Members: As residents of Edina, we would like to express our strong support for allowing the sale of wine in grocery stores. We have lived in Virginia where grocery stores are allowed to sell wine and the State -run liquor stores are the only place to buy liquor. We did not experience an uncontrollable problem of youth access or rampant alcoholism because wine was available in the grocery store. We feel that the proposal by the Minnesota Grocers is reasonable and should be passed by the state legislature. That being said, we were discouraged to see in the Sun Current that the Edina City Council passed a resolution opposed to a change in the law. More than that, we were incredibly surprised and disappointed by the fact that Edina has contributed $10,000 to lobby against this reasonable proposal. We understand that the revenues from Edina's sales of wine, beer and liquor fund programs and park upkeep throughout the city. However, we don't believe that the city should have a monopoly on what is generally a private business. The bill would only allow wine sales and competition from the grocery stores on that product. The Edina liquor stores will still sell significant amounts and varieties of wine and ALL beer and liquor in the city. The city's current monopoly brings no competition for consumers and therefore' higher prices. As an example, for New Year's Eve we bought a bottle of sparkling wine in a liquor store in Minneapolis for $8.99 on sale. The exact same product at Edina Liquor was "on sale" for $12.99. This hardly qualifies as convenience or good service for Edina residents. We believe a little competition in this area is not only good for consumers but also for the local grocery operators that contribute to the city's budget through taxes. If this legislation passes, the city liquor stores will still have the advantage of a broad selection and personal attention of knowledgeable staff serving customers looking for a special bottle of wine. Please rethink your decision to oppose wine sales in grocery stores and the use of taxpayer dollars to fight a proposal supported by many of your constituents. Sincerely, Mike and Anika Hagenson 5612 Countryside Road Edina, MN 55436 ,L J Darlene Wallin :rom: Amy Wimmer [awimmer @visi.com] Sent: Monday, January 29, 2001 8:30 PM To: dmaetzold @ci.edina.mn.us Subject: wine w /dinner Dear Mayor, I am writing to urge your support for the wine in grocery store proposal. Sincerely, Amy Jo Wimmer 6 yr Edina Resident Darlene Wallin From: Catherine Sheehan [cksheehan @yahoo.com] Sent: Saturday, January 27, 2001 12:41 PM To: dmaetzold @ci.edina.mn.us Subject: Wine in grocery stores Dear Mayor Maetzold ....... I resent the use of MY tax money to lobby against the "wine in grocery stores" proposition. If this doesn't pass, I would be inclined to buy my wine in other than the Edina Liquor Stores. Free enterprise is the name of the game ...... I'm already beginning to buy more and more of my wine at Sam's Club or at Costco. You need to be more user friendly and competitive ..... not drive people away by pushing your own agenda. Catherine Sheehan 4308 Philbrook Lane, Edina Do You Yahoo!? Yahoo! Auctions - Buy the things you want at great prices. http: / /auctions.yahoo.com/ Darlene Wallin J :rom: judy turner oudyturner @hotmail.com] Sent: Saturday, January 27, 2001 10:56 AM To: dmaetzold @ci.edina.mn.us Subject: wine with dinner don't be stupid, you are spending edina tax $$$ to turn this issue away, it can only help the city income, many people would buy the wine at the grocery that never go to the municipal stores, you will have new revenue, cause so many of us don't go to the municipal store cause the bigger stores have better deals, so if we can buy wine at the grocery that is new revenue ............. judy turner Get your FREE download of MSN Explorer at http: / /explorer.msn.com Darlene Wallin From: Nathan Caskey [ncaskey @hotmail.com] Sent: Friday, January 26, 2001 11:48 AM To: dmaetzold @ci.edina.mn.us Why are you spending my tax dollars opposing something that your constituents want? Come on it is 21 st century and I hope that you understand that prohibition has been over for many years? Why are you opposing selling wine in grocery stores? Um ... let's look, all liquor stores in Edina are city owned, basically communism, and if selling wine in grocery passes, the city will lose money. Let me tell you, we don't care if the city loses money because wine is sold in grocery stores. It would make our lives easier and more convenient and would catch us up with the rest of the country. So please instead of giving $10,000 of Edina tax money opposing this bill please support it or don't do anything. I truly do not understand your position. So Edina loses money selling wine, the city can make it back selling liquor licenses. There are tons of new restaurants opening up by Southdale and they all want to sell liquor. So, to compensate for the loss in wine sales increase the cost of liquor licenses. Make them renewable every 5 years and suddenly there is no loss of revenue. I used to work for the park board and an Edina liquor store so I fully understand where the money that is made in the stores goes. And yes we have a great park department, but losing this money will not equate to losing our great parks. Sincerely, Nathan Caskey Get your FREE download of MSN Explorer at <http: / /explorer.msn.com> Darlene Wallin :rom: Jennings, Daniel [DJennings @pjc.com] Sent: Friday, January 26, 2001 3:05 PM To: 'dmaetzold @ci.edina.mn,us' Cc: 'Wine With Dinner Campaign' Subject: Let the Grocery Stores sell Wine and Beer! I have lived in Edina for over 17 years. I grew up in the Country Club neighborhood, and now am the owner of a home by Concord School. Edina has many great aspects that make it an outstanding community to live in. Yet, it has always been in the dark ages when it comes to alcohol sales. Finally, we can get a drink in an Edina restaurant - that was only 50+ years in the making. But now, it appears, that our elected officials will be acting against the will of the people, to service their own needs. Allowing Lunds. Jerry's and Cub to sell liquor, beer and wine will add to the quality of life in Edina. No longer will community members be forced to deal with making trips to two stores and the poor selection of the municipal liquor stores. People will be allowed to pick out a bottle of wine, complementing the meat or seafood special the grocer is running. I think that if Edina government opposes this referendum, it blatantly signifies their inability to creatively deal with an adverse situation. I can understand that there will be a loss of income, if the muni's are closed. SO WHAT! Find another way to create income, without raising taxes. The ambulance fees seem to be a step in the right direction. 'f Edina is to be a stand out city in the state, we can not have a policy .hat screams socialism. The community owed liquor stores have served their place in history. It is time to let the private sector run these type of businesses. It is time for private sector take risks on new products and selections, instead of the same old, never changing muni selections. It is time for the private sector to assume the responsibility of monitoring sales to minors, protecting the city of unwanted lawsuits. In closing. Thank you for taking the time to read this. Ironic as it may seem, I do not drink. I just feel very strongly that it is time for this change to take place. thanks for your time. Daniel Jennings hftp://www.piperjaffray.com Investment products purchased from or through U.S. Bancorp Piper Jaffray: Not FDIC - insured # No bank guarantee May lose value http: / /www.piperjaffray.com /disclosure.asp - See For Additional Disclosure Information Darlene Wallin From: GENE JANSSEN gansseng @email.msn.com] Sent: Friday, January 26, 2001 11:40 AM To: dmaetzold @ci.edina.mn.us Subject: wine with dinner Dear Mayor Maetzold, I strongly support the sale of wine in grocery stores; hence the government getting out of policing our freedoms and morals. I agree with the following and hold you responsible for wasting tax dollars: Unfortunately, elected officials in Edina are actively working against the proposal - and using your tax dollars. Not only has your city council passed a resolution opposing wine in grocery stores - they have contributed $10,000 of city tax money to help pay for lobbyists to work against it. Some cities have said that allowing grocery stores to sell wine will hurt sales at the municipal liquor store and that taxes would have to go up to cover the loss. That is nonsense. Have your taxes been going down when your city liquor store sells more wine? The bottom line is increased competition is usually good for consumers, not bad. Gene Janssen 6670 Vernon Av Edina MN 55436 Darlene Wallin =rom: Wilson, Brian [BWilson @DainRauscher.com] Sent: Friday, January 26, 2001 11:32 AM To: 'dmaetzold @ci.edina.mn.us'; 'EdinaMail @ci.edina.mn.us' Subject: Wine With Dinner Mayor Maetzold, Council Members Faust, Hovland and Johnson, I've traveled all over the country and a lot of the world. So, when I recently moved back to Minneapolis from the west coast, I had a solid sense of why I wanted to live here. I like Minnesota. However, I find it hard to believe I can't do something as simple as buy wine at the grocery store. What is it, some puritanical relic from the stone ages? You and the city council need to look at the rest of the country and realize how quaint the notion of separation of groceries and liquor really is. Additionally, as a resident of Edina, I am pissed off that my tax money is being spent to lobby against this issue. Mayors and city council people get paid to make my life easier, not to act on their own irrational belief sets. BTW, the whining by municipal liquor stores is ridiculous. Competition is good for everyone. The state shouldn't be in the liquor business anyway. What you are doing by getting in the way of this issue is decreasing competition, increasing costs and wasting my time and money. Get with the program. Regards, Brian Wilson Deb Manaen From: Gordon Hughes Sent: Monday, January 29, 2001 11:18 AM To: Deb Mangen Subject: FW: Wine with Dinner - -- Original Message — From: Dennis Maetzold [ SMTP :DMaetzol @nationalcitybank.com] Sent: Saturday, January 27, 2001 11:07 AM To: 'ghughes @ci.edina.mn.us' Subject: FW: Wine with Dinner Another one. DennyM - - - -- Original Message---- - From: Dennis Maetzold [ mailto :DMaetzold(aD-ci.edina.mn.usl Sent: Friday, January 26, 2001 4:16 PM To: 'dmaetzol @nationalcitybank.com' Subject: FW: Wine with Dinner • - - - -- Original Message - - - -- • From: Wendy /Josh Simpson [SMTP:jwsimpson @uswest.net] • Sent: Friday, January 26, 2001 2:01 PM • To: dmaetzold @ci.edina.mn.us • Subject: Wine with Dinner • I would appreciate your support in allowing grocery stores to sell • wine /beer. It is very inconvenient to have to make two stops, especially • since we have a young baby. Please support this convenience. • Wendy and Josh Simpson • W. Simpson �1 owe • IN�bRroxw�� • 0 ,aa8 REPORURECOMMENDATION To: Mayor Maetzold and members of the Edina City Council. From: John Keprios, Director Park & Recreation Department Date: January 24, 2001 Subject: Community Input Agenda Item Consent ❑ Information Only Mgr. Recommends El To HRA ® To Council ❑ Motion ❑ Resolution F_] Ordinance ❑ Discussion INFO /BACKGROUND: Attached are letters and copies of e -mails that I have received regarding the projects recommended by the Blue Ribbon Committee. Some are letters addressed to the City Council and others are unsolicited input that the Blue Ribbon Committee received during the process. - -- Original Message--_ From: Wessy0l @aol.com [SMTP:Wessy0l @aol.comj Sent: Monday, January 15, 2001 10:08 AM To: EdinaMail @ci.edina.mn.us Subject: (no subject) Sunday, January 14, 2001 Edina City Council 4801 West 50th Street Edina, MN. 55424 City Council Members: We are writing to again express our concerns with the developments planned for the Edina Community Center and athletic field sites. As "neighbors" across the street from the school complex we have concerns that the proposed "Dome" for Kuhlman Field and associated increased availability will have a significant negative impact of the quality of life we currently enjoy. It is our understanding that you plan to consider these proposals at the January 16th council meeting. Since we feel that we have not had a reasonable opportunity to voice our concerns we are putting them in writing for public record. Included below are some of our concerns relating to this issue: - Communication As with the first proposal in May of 2000, we again feel that there has not been enough effort made to communicate the proposals to those directly impacted in the surrounding neighborhood. While we have been attempting to watch sources of city information Edina WEB site, Sun Current, etc. we have seen virtually no information. Again the only notification we: have received is from a neighbor leaving a note at our door. In discussing this proposal with other Edina residents there appears to be a general lack of awareness of these plans. This apparent lack of information has the potential to cause issues not only for those of us working to understand the impact on our neighborhood but also the general perception of the council by Edina residents. - Base on the limited information we have it appears as if minimal efforts has been made to involve impacted community members in the planning and decision making process. We are aware of the 'Blue Ribbon Committee" which apparently includes some representation for the neighborhood area but we have received no information from the BRC. - I am frankly also disappointed that this same issue "lack of communication" has come -up again. As it was identified as a problem in the previous attempt to address this same set of concerns. Since we now have some new representation on the council it is my hope that this issue will be addressed. Safety Concerns - From the new information I have seen (which I will admit is minimal) there appears to have been little (or no) effort made to study the potential impact of expanded usage of Kuhlman Field in the surrounding neighborhood. Potential issues relating to increased and altered traffic patterns, parking problems, increased activity during evening /weekend hours, and increases in the potential for security concerns. We would appreciate having these potential issues understood and plans to address potential impacts developed before going forward rather that attempting to deal with them once they occur. - Increased traffic due to the potential daily use of Kuhlman Field beginning at 5PM also has the potential to cause safety issues. While school is out before 5PM many extra curricular activities would be ending at the time traffic would be increasing. As this area of Edina have few sidewalks kids must walk in the street or someone's yard. - As we live directly across from the main entrance to Concord Elementary School it is relatively easy for us to observe the problems that already exist when one major event is occurring at the school of Kuhlman Field. During school concerns, carnival, book sales the available parking overflows into neighborhoods. Also at virtually all Edina home football games we get a preview of what things may be like on a nightly basis if the field is made available for multiple uses. If events at multiple facilities (schools, Kuhlman, ECC, etc.) were to coincide on a. regular.basis our neighborhoods could be overwhelmed on a regular basis. - As traffic has been sited numerous times in the local press as a "top concern" of Edina residents, I am curious why a proposal to cause a significant increase in "non local" traffic, would be considered. In looking at the access available to the ECC and Kuhlman fields, it would seem obvious that much of the traffic would be required to go through residential areas. Access from only one direction (south bound) on only one major route (Highway 100) is available. Access from any other direction will require significant, travel through residential areas. If proposed Kuhlman Field is successfully schedule this would be on a regular basis. Site Selection - The choice of the Community Center / School Complex site for additional expansion of usage does not appear to be ideal. The existing center and school sites are already far more concentrated than other complexes in Edina with two elementary and a middle school within one city block as well as the community center. Based on this concentration of facilities it would seem that this neighborhood is already accommodating its fair share of activities and traffic. - As mentioned above (safety concerns) looking at the available access to handle increased traffic and the room available for expansion and parking other sites would appear to be better suited. The only exiting freeway access to this site is from southbound Highway 100. This means that access from all other directions (north, west & east) must go through residential areas and in close proximity to many schools. In addition once this development has been completed there would appear to be no additional room for expansion of parking if the planned space does not accommodate the increased. needs. This would leave no option but to allow parking to spill into neighborhood streets. - Are other sites in Edina better suited to handle this type of development? It would seem that freeway access and land available for development near the Edina High School or Braemar would be better suited to this development that the Community Center site. Ample space appears to be available to develop facilities away from the majority of the residential areas near these sites. Necessity of this Development - From "unofficial" source we have been advised that up to 200 events per year may be scheduled at Kuhlman Field that would not be directly related to the Edina Community. Fees would then be charged to the groups using the facilities for these events. We do not feel that it is appropriate for the Edina City or School District to propose the development of a commercial venture in close proximity to both a residential and school area. If the intent is to eliminate or reduce the cost of developing and operating these facilities then it may be that Edina cannot afford to develop them. I hope that we have illustrated to each of you that we are seriously concerned with this plan and it's potential impact on the neighborhood, schools and community. We would appreciate your thoughtful consideration of these concerns and your willingness to insure that they are addressed appropriately. Sincerely, Bill & Sandy Essendrup 4717 School Road Edina, MN. 55424 - - - -- Original Message - - - -- From: BLlacono @aol.com [SMTP:BLlacono @aol.com] Sent: Sunday, January 14, 2001 6:32 PM To: EdinaMail @ci.edina.mn.us Subject: City Council- -Blue Ribbon Committee Recommendations To: Members of Edina City Council I am extremely concerned about the impact the various proposed "improvements" to the Edina Community Center campus will have on the safety, aesthetics, and overall inhabitability of our neighborhood. (My husband and I are homeowners in the immediate vicinity of the Community Center and Concord School.) Parking is not sufficient for current use of the various facilities, as can be plainly seen on any Friday night when there is a "home" football game or when there is an all- school activity at Concord. Adding additional activities such as a larger community theater and a 7- night -a- week domed stadium could result in the surrounding neighborhoods experiencing the safety, traffic, and parking problems on virtually a daily basis. "Impact on the neighborhood" was apparently a factor in deciding against the EHS site; why doesn't our neighborhood get the same consideration? On a clear day, we have a view of the downtown Minneapolis skyline from our property. Presumably, the dome will obliterate this view, as well as any view other than a massive white bubble. "'Visually undesirable to the residents" was given as a reason to bypass Lewis Field; why doesn't our neighborhood get the same consideration? Neighbors of the Community Center have been accused of cultivating a Not in My BackYard attitude. Unfortunately, the safety, traffic, parking, and aesthetic problems presented by the proposed developments to the already congested Community Center campus will occur in my (and many of my neighbors') front yard! Is it too cynical to question whether the opinions and needs of residents in modest neighborhoods don't count quite as much as those in more expensive areas? The proposed shutdown of the Cross -town highway will increase even further the cut - through traffic and congestion in the Community Center neighborhood. If there is a real need for a domed stadium, Braemar is the perfect site for it. It does not have the traffic and parking congestion problems that the Community Center has. Most importantly, it is not in the middle of a residential neighborhood. Any additional cost associated with the Braemar site is minimal relative to the entire cost of the proposed referendum as a whole. - - - -- Original Message - - -- From: Kathy Masterman [SMTP: Kathy . Masterman@bernick- lifson.com] Sent: Tuesday, January 23, 2001 9:24 AM To: 'EdinaMail @ci.edina.mn.us' Subject: Blue Ribbon Committee We are ECC residents and are very concerned about the proposed dome at the Kuhlman Field site. Our greatest concern is the safety of our children at Concord Elementary and Southview Middle School. We are concerned about the influx of people from outside of the community as well as traffic problems. We believe this would also have a negative impact on the character of our residential community. Obviously, there would be parking problems too. Why not build this dome at an area such as Braemer where it would not be sandwiched in between 2 Elementary shools and would not propose danger to our young children and the nearby residents? At Braemar there would be plenty of room for expansion in the future. We hope the City Council will consider the impact of this proposed project on the ECC residents. Please circulate this message to the City Council and others concerned. If you have any questions, my home number is 952 - 925 -2612. Please acknowledge receipt of this message. Thank you. - -- Original Message--- - From: Dennis Maetzold [ SMTP :DMaetzol @nationalcitybank.comj Sent: Tuesday, January 16, 2001 11:09 AM To: ghughes @ci.edina.mn.us' Subject: FW: Blue Ribbon Committee - - - -- Original Message---- - From: Dennis Maetzold fmailto :DMaetzold(cDci.edina.mn.usl Sent: Tuesday, January 16, 2001 10:52 AM To: 'dmaetzol @nationalcitybank.com' Subject: FW: Blue Ribbon Committee > - - - -- Original Message---- - > From: DWitt81080 @aol.com [SMTP:DWitt81080 @aol.com] > Sent: Monday, January 15, 2001 10:17 PM > To: dmaetzold @ci.edina.mn.us > Cc: dwitt @fulcrum - consulting.com > Subject: Blue Ribbon Committee > I understand that the issuie of "doming" Kulman field is again being > thought > of as a viable option for the city of Edina. I am very upset about this. > Kulman field is situated in a residential area. It seems to be quite > obvious > that Braemar would be a natural location. The ecc area of Edina is not > the > same make up as Holy Angels and can not be compared to that. A dome in > the > middle of a residential area would be an eyesore and the traffic would not > be > contained to parking lots, it would pour over to the residential streets > in > every direction. From the information I have received, the only stumbling > block to using Braemar is the access for the fire dept. I have been told > that this is a very doable situation and that all codes can be met. I > would > like to be kept informed of the project. > Thank you > Deb Witt > (h) 925.0921 > (w) 651.737.2336 > dwitt81080 @aol.com - - - -- Original Message---- - From: PATTY5201 @aol.com fmailto:PATTY5201 a(-.aol.coml Sent: Tuesday, December 19, 2000 10:41 AM To: doujohnson @edina.k12.mn.us Subject: (no subject) Mr. Johnson, I am writing in support of the referendum which will partially support the funding of a Black Box theater for use of EHS as well the community at large. I am serving currently as the President of the EHS Thespian Booster Organization, a group of which you are familiar, if I remember correctly. A second stage theater when offered within the context of expanding the arts is astonishing in its ability to draw individuals who have ideas to offer. Smaller theaters have historically been the ones to pave the way to creating classics. Not only experimental theater will flourish in this environment, but dance, music, poetry, and performance art as well. In the mid 1970's I worked to create a black box type theater in Chicago with David Mamet, Bill Macey, and about 20 other folks to create the St. Nicholas Theater (build out of an old factory on the north side of Chicago). The first show we did was Mamet's "American Buffalo." The possibilities to serve Edina are endless and so very exciting. This community is loaded with talented people who would be well served by this new venture. Dr. Patricia Griffith Note from Devonna Murrin, orchestra teacher for EPS on 12/15/00 In response to my (Doug) that some committee members are concerned that there is no organized group other than the district that is lobbying and /or wants a black box theatre. NO, there are SEVERAL!! I hope the letter I drafted for the schmitt person to sign and send on is helpful. there is a big need out there for more auditorium space. I contacted Kathleen Van Dorren (president of MMTA, a group of private music teachers, hope she writes an a mail to you, also contacted Claudia Schnitcker, she has been lobbying the Edina Foundation forever to build a Fine Arts Center like the Hopkins one in Edina, also contacted Lauren O'Connor, French Immersion parent that chaired and dreamed up the community music series, she knows first hand how difficult it is to find a good space. I was very dismayed to receive a mailing from the Edina Foundation asking for support for our "wonderful performance halls in the community" They list Edinburgh, Centennial Lakes etc, These are not spots to do any quality acoustical performances. I hope that the Blue Ribbon committee does not think that these venues are adequate. Edinborough is OK, but the noise competition is fierce and most of us do not care to bring groups there because of the lack of acoustical integrity. > - - - -- Original Message - - - -- * From: Leland, Diana > Sent: Friday, December 15, 2000 11:30 AM > To: Johnson, Doug > Subject: Black Box Theater Usage • Doug: • Tony Matthes, Chace Anderson and I met at 7 AM today and identified the • following list for usage of the proposed Black Box Theater. > With careful scheduling the following groups and events can occur in this > new and proposed facility: > 1) Piano Recitals > 2) 55+ - Community residents immersion in classes at Edina HS > 3) Student directed one act play workshops and festivals involving other > middle schools and high schools in addition to Edina Schools > 4) Dance Recitals > 5) Improvisatory Theater Nights and Events > 6) Lectures /Guest Speakers of interest to the community > 7) Coffee house concept for teens > 8) GTCYS (Greater Twin Cities Youth Symphony) Would use for rehearsals > and performances > 9) Parent Communication Network meetings and Events > 10) Scout meetings > 11) Adult theater classes and performances - Tony has identified 4 Edina > residents who are very interested in developing Community Theater in Edina > 12) Silvertones Recitals (Flute Choirs) > 13) Triple Expresso and Hey City Stage Events > 14) Community and Civic Group usage > Hope this helps! From: Sue Zumberge fmailto •szumberge(c�cvsappraisal.coml Sent: Friday, December 15, 2000 11:53 AM To: DouJohnson @edina.k12.mn.us Subject: BLACK BOX THEATRE AT EHS DEAR DOUG, I WAS SPEAKING WITH A FRIEND TODAY ABOUT THE NEW PERFORMING ARTS ADDITION AT EDINA HIGH SCHOOL WHICH IS LIKE A DREAM COME TRUE FOR THOSE OF US WHO HAVE HAD CHILDREN IN THE ORCHESTRA PROGRAM WALKING BETWEEN EHS AND WMS FOR YEARS. FIRST OF ALL I AM VERY GRATEFUL THAT THIS ADDITION LOOKS LIKE IT MIGHT BECOME A REALITY IN THE NEAR FUTURE. SHE ALSO MENTIONED THE POSSIBLILITY OF ADDING A "BLACK BOX" THEATRE AT THIS SITE. I THINK THIS WOULD BE AN EXCELLENT PLUS. PRIMARILY IT WOULD TAKE MUCH NEEDED STRESS OFF THE FICK AUDITORIUM SCHEDULE, WHICH AS YOU KNOW IS LIKE TRYING TO FIT A CHINESE PUZZLE TOGETHER. IT WOULD PROVIDE A SMALLER VENUE FOR LIMITED MUSIC AND DRAMA PIECES SUCH AS THE CHAMBER ORCHESTRA, BEL CANTOS SINGERS AND THE THEATRE CLASS PLAYS FROM THE HIGH SCHOOL. BUT I ALSO THINK THAT IT WOULD BE A GOOD FIT WITH THE COMMUNITY AT LARGE FOR RECITALS FOR THE MANY PRIVATE VOICE, INSTRUMENT AND DANCE /MOVEMENT INSTRUCTORS LOCALLY. THE CURRENT SCHOOL STAGES ARE SIMPLY TOO LARGE (TO SAY NOTHING OF SCHEDULES BECAUSE MANY OF THEM ARE PART OF GYMS). I KNOW MANY A PARENT WHO HAS SAT THROUGH A LONG RECITAL IN SOME ONE'S HOME. I CAN'T HELP BUT BELIEVE IF SOMETHING LIKE A SMALL "BLACK BOX" THEATRE WAS MADE AVAILABLE AT A REASONABLE RENTAL FEE IT WOULD BE USED FREQUENTLY. I FEEL A BIT SHEEPISH ASKING FOR MORE WHEN AS I SAID AT THE BEGINNING OF THIS LITTLE MISSIVE I AM DELIGHTED TO HAVE A THE PERFORMING ARTS WING BUT IT APPEARS TO ME THAT IF YOU HAVE THE ABILITY TO ADD THIS AT THE FRONT END OF THIS CONSTRUCTION PROJECT IT WOULD GREATLY ENHANCE THE ENTIRE BUILDING. THANKS DOUG FOR YOUR WORK ON THIS PROJECT. SUE ZUMBERGE @ SZUM BERG E @CVSAPPRAISALS.COM • - - - -- Original Message - - --- • From: Michael J. Tokar [SMTP:mjtokar @juno.com] • Sent: Monday, January 15, 2001 11:17 AM • To: EdinaMail @ci.edina.mn.us • Subject: Proposed referendum > Dear City Council members, • We appreciate the time and efforts of yourselves and so many in putting • together this proposed referendum, and understand that the purpose is to • better our community. • We have received neighborhood fliers concerning the findings of the BRC • and I would wish to respond to several points made in these • communications. > The auditorium at the ECC does look tired, and I am happy it may receive > a "face -lift ". • Concord could use more gym space as a school, but as a neighbor of the • school and parent of a child there, I am concerned about increased • traffic and safety /security concerns if the addition is for more that • during- the- school- • day purposes. • Presently traffic and noise are issues we face in our neighborhood due to • football games and other activities at Kuhlman field. Parking is already • an issue at the Community Center. I was very happy to see that the field • house was not approved, but if a year round, day to day facility is in • place at Kuhlman with the dome /bubble, • the increase -in traffic (60th is already a thoroughfare), parking, • safety /security, and noise /lighting will be a constant irritant, very • annoying and decrease my pleasure in living in this neighborhood. The • occasional Friday night football game is plenty for me. I would like my • children to be free to walk in the neighborhood, but this wouldn't be the • case if this is to transpire. For those living closer to the quadrangle, • on School Rd, Ruth Dr. and 59th St., the situation would be intolerable! > Thank you for listening to these comments. I hope you will take them to > heart. > Jean Tokar > 4712 W. 60th St. > Edina, MN 55424 - - - -- Original Message--- - From: Jeri Albrecht [SMTP:jed @ampersandcomm.net] Sent: Tuesday, January 09, 2001 2:34 PM To: EdinaMail @ci.edina.mn.us Subject: to the members of the City Council to the members of the City Council -- Thanks for the detailed summary on your web page. I appreciate the time the committee has spent on this initiative, as well as the opportunity to provide my input on this important subject. I am adamantly opposed to the location of the bubble at Kuhlman Field. I recently moved from a home elsewhere in Edina to a location near ECC for a number of reasons, not the least of which was quiet streets and low traffic volume. The addition of the bubble to the area will mean exponentially increased traffic, not to mention ongoing parking concerns on our streets. I am worried that the increase will mean not only congestion, but a potential increase in crime in the area. Freeway access is limited from the south, which means significant traffic issues throughout the Concord /Southview area, where our children walk daily. The location at Braemar makes far more sense to me. That area has the space, the parking facilities, better freeway access from both the north and the south and no immediate neighborhood issues to worry about. Please register my concerns with the committe and let me know if there are other ways I can share my thoughts about this important issue. Jeri Albrecht Managing Partner Ampersand Communication (612) 384 -9387 aeri(a ampersandcomm.net <mailto:jeri6da ampersandcomm.net> - -- Original Message-- - From: Kathy Masterman [SMTP: Kathy. Masterman@bernick-lifson.com] Sent: Tuesday, January 23, 2001 9:24 AM To: 'EdinaMail @ci.edina.mn.us' Subject: Blue Ribbon Committee We are ECC residents and are very concerned about the proposed dome at the Kuhlman Field site. Our greatest concern is the safety of our children at Concord Elementary and Southview Middle School. We are concerned about the influx of people from outside of the community as well as traffic problems. We believe this would also have a negative impact on the character of our residential community. Obviously, there would be parking problems too. Why not build this dome at an area such as Braemer where it would not be sandwiched in between 2 Elementary shools and would not propose danger to our young children and the nearby residents? At Braemar there would be plenty of room for expansion in the future. We hope the City Council will consider the impact of this proposed project on the ECC residents. Please circulate this message to the City Council and others concerned. If you have any questions, my home number is 952 - 925 -2612. Please acknowledge receipt of this message. Thank you. - - - -- Original Message--- - From: Harold & Lila Larson [SMTP:hlarson @uswest.net] Sent: Friday, January 12, 2001 1:48 PM To: Edina City Hall Subject: Letter Dear Edina City Council member, The School Rd. Larsons encourage you to vote against putting a dome on Kuhlman Field. We will vote for the referendum if this facility is put on another location. Thanks for your attention to this long over due city need. Harold and Lila Larson 12 -4 -00 Kris- I got a copy of the re- design for the auditorium from John Keprios last week. I seemed to remember that when it was presented last spring there were some problems with it that Terry Factor commented on at a meeting. As I looked at it, I noticed several potential problems: 1) Terry had noticed that the theatre lobby still opens onto a Normandale hallway and that the stage entrance is from a Normandale hallway. 2) The only bathroom that would be accessible from the stage is the school bathroom. 3) The theatre does not have a separate entrance from the street. One of the entries to Normandale and the theatre share a single entrance, and then the Normandale corridor is separated from the theatre lobby by double doors. 4) The renovation takes part of NormandaWs blacktopped playground. 5) With the District's new plans for cutting in a lane on Frontage Road for the school buses, it looks like there may not be enough room for the entrance as planned. I am passing this information on to John Keprios because it may affect cost estimates - I also thought it might be helpful for Dan Rectenwald to see it. From my perspective, it would be better to address the issues at Normandale identified by the security evaluation before taking on any other changes to the building. It doesn't seem clear how the school will be re- arranged for security reasons and what kind of construction or disruption this might entail. I hate to think of the disruption from the major construction of an auditorium renovation superimposed on this process when there is no educational benefit for the children. I would think that all four second grade classrooms and the art and music room would need to be moved during construction. Given the need to move the kindergarten and hopefully Kids Club for security reasons, it is hard to envision where everything would go. I know the third floor has been mentioned for 2002, but I think there are some fire code restrictions for K -2 - I recall a conversation with Susan Young, where she said the current 4th, 5th grade classrooms could not be used for K -2 because they didn't exit ,at ground level. The security evaluation also mentioned ground level for the kindergarten classrooms. I am glad that the security evaluation indicated that the auditorium should not be used during the schoolday. Even with renovation, the proximity to Normandale's playground and bus loading area, not to mention parking limitations, are strong arguments against schoolday use. Many thanks, Kathy Christensen cc: John Keprios Dan Rectenwald 4725 South View Lane 91 The Spirit, Edina, Minnesota 55424 South View Middle School (952) 848 -3700 FAX (952) 848 -3701 Trevor R. Johnson, Interim Principal Edina South View Middle School 4725 South View Lane Edina, MN 55425 December 13, 2000 To Whom It May Concern: This letter is intended to serve as a description of the current Edina South View gym space as it relates to physical education instruction and total facility usage. Currently we have two small gyms, a weight room with limited space, and a pool. The number of students in the building often requires us to schedule three different physical education classes at one time. However, our limited facilities prevent us from having four different physical education classes running concurrently. This is a difficult scheduling constraint. In particular, with inclement weather, none of the classes can use outdoor facilities. This results in instructional and space challenges for these teachers. At this time, our special needs students must use the gym facilities only when the scheduling of other classes allows. This is possible, but also puts a burden on our adaptive physical education teacher and department in delivering adaptive phy. ed. experiences. Our physical education staff. Barry Becklin, Phil Finanger, Traci Bergo, and Jodi Halvorson are excited about the possibility of the addition of another gym to the South View setting. A full size basketball court would be particularly helpful for facilities use for these large classes. A larger court could also facilitate extra - curricular sports events more adequately than our current small -scale gym and court. It would also be more suited to 91h grade and MSHSL sports that could take place there. There is no doubt that another gym space would be well received and in nearly constant use. We would also look forward to workin_a with the city to insure that this facility was used as much: as possible during all of its non - school hours as well. The school would readily welcome such an addition. Sincerely, Trevor R. Johnson Interim Principal John Keprios From: Johnson, Doug [DouJohnson @edina.k12.mn.us] Sent: Thursday, December 14, 2000 4:07 PM To: 'John Keprios' Subject: FW: Black Box Theatre John, FYI -Doug - - - -- Original Message---- - From: Claudia Schnitker [mailto:gschnitker @mn.rr.com] Sent: Thursday, December 14, 2000 2:28 PM To: doujohnson @edina.k12.mn.us Subject: Black Box Theatre Dearpoug- I have heard of the plans to build more performing arts space at Edina High School This is wonderful news! A small theatre would be a godsend to the private music teachers of the community. We are always looking for space to present our recitals, singly and together. I know this new space will be a popular place ( providing the rent is reasonable!). In the years when I was directing the Edina Community Education -based Silvertones Flute Choir, a space like this would have been perfect for us! I imagine there are other community -based arts group - the Edina Chorale, for instance, or youth groups, that would welcome this space. Perhaps adult musicians of the community would dare to give recitals there as well. Good luck with your plans. Sincerely, Claudia Schnitker John Ke nos 'rom: Johnson, Doug [DouJohnson @edina.k12.mn.us] Sent: Thursday, December 14, 2000 11:07 AM To: 'John Keprios' Subject: FW: Blue Ribbon Committee John, FYI -Doug • - - - -- Original Message - - - -- • From: Henderson, David • Sent: Thursday, December 14, 2000 8:15 AM • To: Johnson, Doug • Subject: Blue Ribbon Committee • Good morning Doug, • Here are some thoughts about how we can use the Black Box Theater and • upgrades to Fick for the public. • A big, big thing we could do is to develop a multi - generational theater • program that would run year round. • It would be great to take some of our adults with experience in the • theater and mix them with our youth. • There is a big need for offerings for our primary and middle school kids • during the year. We could offer through community education a series of • classes for this age group to develop a feeder program for a summer stock • theater that I believe Tony Mathes will be in touch with you regarding • starting. At the present we don't have anything to offer these kids and I • have heard from many parents wanting to know where they can take their • kids to get some theater experience. • With all the resources we have in the community I am surprised that this • has not happened before. We offer through all of the various sports • groups in town huge young kids' opportunities. My own son at the age of • seven is in many of them. However, we do not have anything for the • non - athlete to start in at a young age and opportunities for growth as • they get older. In Edina we need to get some of these things started. • Yes, the Black Box Theater offers more opportunities for students in the • high school but here is our chance to reach out to the public with a • wonderful new place for kids to learn and grow and maybe find what it is • they may want to do in their future. • Please let the committee know that there is so much more to life than • sports and many of us in the community think its time to do something for • the arts and our kids. • Dr. David O. Henderson • Edina High School teacher and resident with three young kids John Keprios From: Johnson, Doug [DouJohnson @edina.k12.mn.us] Sent: Thursday, December 14, 2000 11:06 AM To: 'John Keprios' Subject: FW: Community Needs Recital Space! John, FYI -Doug - - --- Original Message---- - From: C Morgan [ mailto :cmorgan_par18 @hotmail.com] Sent: Thursday, December 14, 2000 8:56 AM To: doujohnson @edina.k12.mn.us Subject: Community Needs Recital Space! Mr. Johnson, I am the current president of the Edina Orchestra Boosters. I have seen first hand the struggle private music teachers have had finding quality recital space for their students. My daughter has studied the violin and piano for over 13 years. We have been bounced around from many church basements. In addition to the high school, the community at large would benefit from the building of a Black Box Theatre for many years to come. Caryl Morgan 2000 -2001 Orchestra Boosters President Get more from the Web. FREE MSN Explorer download : http: / /explorer.msn.com 6841 Oaklawn Avenue Edina, Minnesota 55435 October 25, 2000 Mr. Bob Christianson and Members of the Blue Ribbon Committee Edina City Hall 4801 West 50th Street Edina, Minnesota 55424 Dear Mr. Christianson and Members of the Blue Ribbon Committee: I would like to strongly encourage the Blue Ribbon Committee to fully explore the possibility of developing gymnasiums with the YMCA and any other organizations that have an interest in collaborating with the City on such a project. At the present time, there is a very short list of potential sites for gymnasiums on City and School District property. The feasibility and affordability of any site has yet to be demonstrated. Any site on City or School District property introduces the challenge of covering the operating costs for facilities that will run at a significant loss. Given that the athletic association's desire for new gymnasiums is based on a very limited number of evening hours and that the School District indicates no need for more gymnasiums, it would seem that any option that might reduce taxpayer costs should be fully explored. I encourage the Blue Ribbon Committee to explore ALL potential sites in parallel, gathering the same information on all sites, so that in the final analysis, the relative advantages and disadvantages can be compared. Thank you for your consideration. Sincerely, 4* � ?L, ; Kathy Christensen cc: John Keprios Mayor Maetzold CC COMMUNITY -CREDIT CO. THE COMPANY THAT. FINDS A WAY John J. O'Toole Vice President District Manager 3101 West 69th Street Edina, Minnesota 55435 6121920 -9270 Q� 71 �� S 0 n Ali -c 17 ,/ o, 7e C6A vC%or`U S 1-IG/ Z�4 1�,:? e-e---,c- >v 7*%;� 4W -e Ae eokzck Z\ n wa �,� v e e a dwoow J ;,f- 1 S i u Vii' �h I-IT s a � � �L 1za G ' pp d So -1 S. �4:f �� i'1� 7!I /15 G /•7` /� John Ke nos rom: Johnson, Doug [DouJohnson @edina.k12.mn.us] Sent: Friday, December 15, 2000 8:07 AM To: 'John Keprios' Subject: FW: Proposed Theater John, FYI -Doug - - -- Original Message— From: Joseph P Clay [mailto:joe.marian @juno.com] Sent: Thursday, December 14, 2000 11:23 AM To: doujohnson @edina.k12.mn.us Subject: Proposed Theater Dear Mr. Johnson - I am writing to you as a private music instructor, one who is quite excited about the news that Edina High School will be building a performing arts wing, which may include a small intimate theater which could be used for recitals by my students. Please add my name to those who would enthusiastically support this proposal! Incidentally, if you are the same Doug Johnson I am thinking about, Sarah is your daughter and a former flute student of mine - right? Greet her for me if so. Thanks! - Marian Clay Marian & Joe Clay 5117 Brookview Ave Edina, MN 55424 -1909 Ph. 952 - 920 -6952 12/14/00 THU 17:57 FAX 6129282601 EDINA COMMUNITY CENTER ono _��U 1 [ 002 Vbc. 14 00 05:13F Edina Public bcnools 0- 12l1412000 THU 15:46 FAX 9529205531 SCHMITT mus-Ic EDINA KB 0001 3200 Ga(lerid Edina, Minnesota 55435.4218 Telephone (612)920.5080 Fax 16121920-5531 .,` r _..... a.. �_`' U* SIC Ownedaald Operated Since 1896 I To; Doug Johnson From: T.ccarmc Kardock, Schmid Music Auditorium co- ordinator I am writing to ict you lmow of the great need in this community for an addi.auriul Blackbn: theater_ Our auclirorWrii m Schmiu Music in flit Galicria scats approxuilarely 100 Audic,acc members, Here are a fz'w Facts for vuu: 1: The auditorium is booked 12 or more months in advance 2. Numerous rc.gtLested d.atcs arc turned down because of previous bookings 3. Some people book more than one recital to fit all of [licit students in 4. Weekends snd evenings arc our, most .lhcavily booked rimes S. if Schmitt Music had 2 auditoriums in Edina, I believe sue could book boob. of the 5 months of the year I hope this uaformation htlps you in you.[ decision. Leeanne Kardock 12/15/00 FRI 15:20 FAX 6129282601 EDINA COMWITF CENTER 0 002 -rjttfifeta.Van Doeren. 6617 Lima c%Lam �} Fdina, MNSS439 'c 5 e rc s rhe, Irc- ° ww- qla- � � S �S G 10- fLo CM l ae 4612 Cascade Lane Edina, MN 55436 January 16, 2001 Mayor Dennis Maetzold City of Edina 4801 W. 50'h Street Edina, MN 55424 Dear Mr. Maetzold, My husband and I support the investment in the renovations to the pools, playing fields, and gyms in the City of Edina. We are especially interested in the pool(s) improvement and would like there to be a new pool facility in the City. Our son learned to swim at South View, which is now very inadequate. He now swims on the Boys Varsity Swimming and Diving Team. We have a State High School Swimming Championship Team. Shouldn't we have a great training and meet facility? We are very supportive of a new pool. Within the last year we have walked around in our neighborhoods to acquire signatures on a petition for a new pool. Many of the suburban school districts have wonderful indoor swimming pool facilities. Our close neighbor, Richfield, is an excellent example. Edina is a wonderful place to live and its citizens have always provided our children with great facilities and reasons to be proud. This monetary investment will increase the value of Edina's physical assets and be a great investment in our students. It's time we step up and once again provide our students with first -rate facilities. Sincerely, Scharlott and Charlie Gross Cc Nan Faust James B. Hovland Scott W. Johnson John Keprios Sandra & Geoffrey Bodeau 6608 Kenney Place Edina, Minnesota 55439 January 16, 2001 Dear City Council Members: Our family of six wanted all City Council members to know that we support the proposals to spread out the new gym and swim facilities among the schools in Edina so that they may be used broadly by the community. This seems a better solution than attempting to build a complex at the Edina Community Center. We fear that the ECC project would continually be stalled by Normandale parents and parking problems. Thank you for making this an initiative of the City Council. Sincerely, Sandra and 26affrey Bodeau Tom, Annie, John and Jamie Bodeau Results of Survey of Normandale Elementary Community. Conducted 12/12/00 - 12/18/00 by Kris Hayes Presented to the Blue Ribbon Committee 1. Renovation and remodeling of the Edina Community Center Auditorium with a plan to include a new lobby, bathrooms and entrance that would separate the auditorium and its users from Normandale Elementary. 67% Support (5 1) 26% Oppose (20) 7% Didn't Respond (5) Support Comments • Normandale should have first priority. (6) • Normandale should have easy access w/o going outside. (4) • The existing auditorium is pretty disgusting. • Would like to see it remodeled at present capacity.(2) • This facility is an embarrassment. • Support if construction is done during the summer due to classrooms being located adjacent.(4) • Support if parking/traffic issues are addressed. (4) • Support if theater is large enough to seat the entire Normandale Community.(5) • Support if auditorium truly has a separate entrance from Normandale. (2) • Wants a new piano added to list of improvements. • Would like Normandale moved to early start time to minimize scheduling conflicts. • Support as long as classroom space is not taken away. • Support if soundproofing is included. Oppose Comments • Support if Normandale has direct access • Violates the Security Assessment for Normandale (3) • Auditorium can't be effectively separated from Normandale. • The city and school district haven't forged a collaborative working alliance. • Support if Normandale had first priority on use of facility. • Parking/Traffic (4) • Normandale needs use of the auditorium w/o extra groups coming in during the day. • Tired of construction at Normandale. • The playground area is unsecured. • Concern with security issues (5) • Renovation should be paid for by the school district. • Money should be spent on education not glorification of property • Auditorium entrance would need to be very separated from the playground (new playground area for Normandale. (2) • Doesn't want another space taken away from Normandale. • Concern about the city's ability to complete the project in a timely fashion. 2. Use of the Edina Community Center Auditorium by the City of Edina & the School District during the school day if the auditorium were remodeled with a new entrance, lobby, and restrooms separate from Normandale Elementary. 47% Support (36) 49% Oppose (37) 4% Didn't respond (3) Support Comments • Needs soundproofing (1) • Normandale has priority (6) • Separate and designated parking for Normandale. • Entrance is isolated from bus loading area. • Parking & traffic concerns (5) • Would like Normandale & the ECC have a symbiotic relationship. • Separate entrance and space from Normandale. (2) • Safety of students should not be compromised. (2) • Should be a community resource. (3) • Need good relationship between city and school district • Normandale should have early start time to reduce conflicts. (2) • Normandale must have access to it. (2) • Limit non - school use to non - school hours. Oppose Statements • Security & safety (14) • Too close to playground. (4) • Parking & traffic. (11) • Too close to bus loading area. (2) • Concern about Normandale having access if a separate entrance. (2) • Cost of maintaining facility. • Construction chaos. • Soundproofing • Less availability for Normandale. (2) • Can't be effectively separated from Normandale. • Security Assessment 3. Installation of an air - supported fabric bubble over Kuhlman Field (ECC) allowing for year round and more frequent use of the facility. The bubble would be installed each November and removed in March. 38% Support (29) 53% Oppose (40) 9% Didn't Respond (7) Ideas on other locations for a bubble: Braemar (6) Pamela Park (3) Lower Field at High School (11) Rosland (1) YMCA (1) Creek Valley (1) Support Comments: • Strongly support the location and the facility. (2) • Other communities with similar structures are heavily used. • Support bubble in order to get upgraded auditorium. • Move Normandale to early start so school doesn't conflict with High School sports. • Thousands of dollars are funneled into Holy Angels each year. Could be paid for in 2 years. • Support any additional recreational space. • Need more space for middle school kids. • Parking (12) • Would love to use running track in winter. • Would like large active play space for Kids Club if gym weren't built. • Normandale would need access. (2) Oppose Comments: • Parking/traffic (15) • Eye sore (3) • Put it were its primary users are (the high school) (2) • A bubble is too extravagant. • Not enough info about maintenance, capital, city or school use. (2) • Don't support use of artificial turf. (3) • Safety of children in neighborhood. (2) • Don't see need for additional recreation space. • Too much scrunched into the space around ECC, Southview, Concord already. • School District has indicated lack of adequate parking for non - school use. • Cost of maintenance for the School District • Preposterousr -- society obsessed with athletics • ECC lot being used for MTC Park & Ride lot • Concern about durability of bubble • Will support it if Soccer Association supports it. • Does EHS support this? 4. Construction of a gym at the South end of the Edina Community Center where the but currently resides. This is not a site currently proposed by the Edina School District or School Board. 32% Support (24) 60% Oppose (46) 8% Didn't Respond (6) Support Comments: • Normandale needs access • Kids Club is in great need of space. (2) • No big active play space for Kids Club kids because all gyms at ECC are used for other groups. Unlike other elementary schools that have access to their own gym. • Our city needs to be updated to the 21" century. (2) • Lots of kids want to play. Lets give them the opportunity.(2) • Okay if city use is restricted to after school and weekend use. • Normandale parents need to start working with the city and the rest of the school district to accomplish what is beat for the kids. • Parking (3) • Shouldn't block access to building from parking lot. • Nice addition to the Community Center Oppose Comments: • Want gym built but not at ECC (7) • Safety & Security (10) • Build the gym at Valley View where it is needed more and where after school activities can begin at 3:00. (2) • Too many facilities already located at the ECC property. Space overused. (10) • Parking & traffic strain and loss of parking due to construction. (24) • Not convinced there is a lack of gym space in Edina. • Already experience heavy traffic due to high school and middle school activities at the ECC. • Construction disruption to school. (3) • There are already gyms at the ECC. • Concerned that the use of the gyms would gradually creep into daytime use. (2) • Safety of children in the neighborhood. • Not enough info. Darlene Wallin r "rom: Jennifer Bassett [JBASSETT @mn.rr.com] Sent: Saturday, January 27, 2001 8:42 AM To: dmaetzold @ci.edina.mn.us Mayor Maetzold, Please have the Blue Ribbon Committtee report corrected for errors ASAP. We all want the citizens to have the correct information. Specifically the seats in the stadium and the alternatives to the dome /bubble. Thank you, Jennifer Bassett 61-1 Z_e) L4� Samuel G. Rouman Georgia D. Rouman 4709 School Road Edina, Minnesota 55424 -1717 (952) 929 -2494 February 2, 2001 Mr. Dennis Maetzold, Mayor Council Members, City of Edina 4801 West 50th Street Edina, MN 55424 -1330 Re: Park and Recreation Referendum Dear Mayor Maetzold and Members of Edina City Council: We recently attended a City Council meeting where the Blue Ribbon Council presented the results of their recent activities. Although we have been very disappointed that our fellow residents and we have not received any direct communication regarding the scope and progress of the project, in particular plans to erect a dome at Kuhlman Field, we do at least feel that our concerns to some extent are being heard. Communication of the progress of the proposed project is of utmost importance. It came to our attention only a few days before the last City Council meeting that the project had proceeded to its current status, a status that appears unacceptable in its current form. This was due to the efforts of a few neighbors who have taken it upon themselves to educate the neighbors. As residents of School Road, we have never been contacted by anyone directly or indirectly involved with the project, City Hall, or the BRC. We now understand that a hearing has been established for Thursday, February 15th to give the community a chance to review the recommendations of the BRC as well as to share any concerns we as neighbors and citizens may have. We appreciate this opportunity, however wish to stress the ongoing importance of frequent and thorough communication to the public, in particular the ECC neighborhood., In general, we do not disagree, and in fact are supportive of the many of the elements of the project as it relates to upgrading and enhancing the facilities for athletics and recreation in Edina. However we cannot stress enough our concern with the location of the proposed Kuhlman Field dome. Please keep in mind that when we moved to our home on School Road over a decade ago, we moved here with a set of certain known facts. Among these facts were that this was a residential community with a school in its midst. This set of facts did not include the commercialization of our neighborhood school campus, and erecting a domed athletic facility of this type to be used as a recreation center. Our primary concerns are as follows: 1. Traffic —As residents of School Road for over 10 years, we experience significant school - related traffic throughout the day already from the many vehicles belonging to teachers, administrators, parents, delivery companies, buses, etc. By turning the ECC campus into a commercial venue and renting out a domed facility, traffic levels will dramatically increase, creating significant issues of safety, and contributing to a degradation of the ECC community, our home values, and our quality of life. 2. Safety — One of the primary reasons we chose to live in Edina is the safety and security that exists here. Renting out a domed field and turning it into a commercial recreational area dramatically decreases the safety of our families and homes. 3. Quality of Life — Think about this issue in the context of your family. We have enjoyed a relatively high quality of life in our neighborhood to date. This quality of life cannot be maintained when there will be significant noise and traffic until 11 PM each night. We reiterate that this is a residential area, not a commercial recreational area. 4. Parking — There will be a significant parking issue. People will be parking on our residential street 7 days a week until 11 PM. This is not acceptable. 5. Home Value — We live in Edina for many reasons. These include the quality of life we enjoy and the value of our investment. It seems clear that the proposed facility can only have a negative impact on this investment. Increasing taxes and decreasing home value is a recipe for financial disaster. Note that there is NOT unanimous support for this project. You have not heard from the residents that live here. Remember that the ECC neighborhood is where we live. The facilities developed at this site were intended for academic use first, and recreational second, not the other way around. The facilities were not intended to be a commercial revenue source for the city to fund projects. If the only way this project will work is if it is self- funding through rentals, than perhaps the city cannot and should not afford it. Please consider the needs of the residents that are most impacted by the proposed projects. We care about our city and believe our elected representatives should hear these concerns. The right thing to do is to recommend that the Domed Field not be developed at the ECC but elsewhere at a more suitable location. A reasonable and feasible alternative /solution is Braemar Park. Braemar is the best location for this facility as it was designed as a commercial recreational facility. Our neighborhood was not. Thank you for your thoughtful consideration of our concerns. Sincerely, Samuel G. Rouman 2 Georgia D. Rouman Tv r 6 D /.✓A 01-r c vviv C i L i2dM �D /N /r✓ /u4 9ldTl ,4,- , ✓p;R,vA 4, RArt-1 4 F O i ✓!'i L "E ly v l je vv F--Ol NAB ^IAI 7s3 � wF wo!vLD t-IKtZ To Vo /c!£ OUR 7-o A r3 i% 3 6 L r S Po A rs, (f a m / Al v v2 ./V : /G-ij 66 A, o a J , c 4Jo N W !: iv r-- Tif Ir Ir-A 7-0.v Y,6,4 RJ 4S 1399 A SF_ /T w45- A 0 Arms o 11f r0— l?,ofS'I Dg •v; 4 L a4 4Z,.!-E4 A V .o V, wo c> L 0 L I K c -7-0 k 6: e i Tifif r +.v,µY . T/� v o c� Tai►: =Fic ,a,v /O ✓v 0 / 111S o&Li7 C4vri _vrg /ovX pr—TER //-1 i /vN w/9.vFiCD a� 9s� -9 z8- 9� / *S s COMMUNITY INPUT REGARDING THE PROPOSED RECREATIONAL FACILITY IMPROVEMENTS ATTACHED ARE COPIES OF ADDITIONAL COMMUNITY INPUT RECEIVED AFTER THE CITY COUNCIL PACKET WAS ASSEMBLED ON FRIDAY, FEBRUARY 2, 2001. Darlene Wallin From: Nelson, Dave [DNelson @csa- heart.com] Sent: Monday, February 05, 2001 4:01 PM To: 'dmaetzold @ci.edina.mn.us' Subject: Needs of Our Schools Dear Mayor Maetzold, I feel privileged to know you, the Mayor of our fair city, and thank you for your excellent work. It is a promise that I made to my 10- year -old, 4th -grade son that prompts me to write this letter to you. Last week I noted in the Sun paper that there are big plans to expand and build new recreational facilities at several locations around Edina including swimming pools, gymnasiums, etc. This all sound great and I'm sure all residents stand to benefit from the improvements. However, my son, Jonathan, a student a Concord Elementary, said that he thought that there were some things in his school that needed fixing before a new gym should be built. For instance, the faucets in the boys lavatories don't work well and tend to spray in all but the right directions. The toilets are often in need of service too. Our family has been in Edina public schools for several years now and we know and appreciate how hard the excellent staff (teachers, administration, and service) all work to do a great job. Thanks to them all! But these buildings are well -worn, and I request inspection of these facilities and action be taken to remedy some of these rather routine plumbing- maintenance items that don't allow our children to even wash their hands in the bathroom or get a decent drink from the water fountain. Thank you for the opportunity to approach you and your staff on this matter. Respectfully, David O. Nelson 4701 Townes Road Edina, MN 55424 952 - 922 -0456 dave10mi @aol.com John Keprios From: Gerry Eneberg [gerryeneberg @earthI ink .net] Sent: Monday, February 05, 2001 11:51 AM To: jkeprios @ci.edina.mn.us Cc: comments @eccneighborhood.com Subject: Edina Community Center Campus propsoed improvements. Importance: High Sir We disagree with the proposed improvements to the recreation facilities as stated in your letter of Feb. -2 -2001. We have the following concerns and request your answers or comments: 1- Traffic - -effect on residential streets and freeway access. 2- Parking - -effect of parking on residential streets in the immediate area of the facility. 3- Late night noise- 11.00 closing. The people will not vacate the area until much later. 4- Tax increase -- What will the increase be? 5- Trash - -City will have responsibility over and above the norm for the neighborhood adjacent to the facility. 6- Property Value. The consequence of this facility will be reduced property values to the surrounding communities. 7- Safety-- Higher traffic in the area to the children and senior citizens. 8- Security- Police protection for the city due to the inappropriate hours of the day and night. 9- Increased commercial traffic into the area to service the facility 10 -Why was the letter of Feb. -2 -01 sent only to the owners of property within 500 feet of the campus and not all of the residents of the city? Thank you for your attention to my concerns. I look forward to you reply. Carol and Gerald Eneberg 5614 Concord Ave. Edina 55424 Minnesota I Samuel G. Rouman Georgia D. Rouman 4709 School Road Edina, Minnesota 55424 -1717 (952) 929 -2494 February 2, 2001 Mr. Dennis Maetzold, Mayor Council Members, City of Edina 4801 West 50th Street Edina, MN 55424 -1330 Re: Park and Recreation Referendum Dear Mayor Maetzold and Members of Edina City Council: We recently attended a City Council meeting where the Blue Ribbon Council presented the results of their recent activities. Although we have been very disappointed that our fellow residents and we have not received any direct communication regarding the scope and progress of the project, in particular plans to erect a dome at Kuhlman Field, we do at least feel that our concerns to some extent are being heard. Communication of the progress of the proposed project is of utmost importance. It came to our attention only a few days before the last City Council meeting that the project had proceeded to its current status, a status that appears unacceptable in its current form. This was due to the efforts of a few neighbors who have taken it upon themselves to educate the neighbors. As residents of School Road, we have never been contacted by anyone directly or indirectly involved with the project, City Hall, or the BRC. We now understand that a hearing has been established for Thursday, February 15th to give the community a chance to review the recommendations of the BRC as well as to share any concerns we as neighbors and citizens may have. We appreciate this opportunity, however wish to stress the ongoing importance of frequent and thorough communication to the public, in particular the ECC neighborhood., In general, we do not disagree, and in fact are supportive of the many of the elements of the project as it relates to upgrading and enhancing the facilities for athletics and recreation in Edina. However we cannot stress enough our concern with the location of the proposed Kuhlman Field dome. Please keep in mind that when we moved to our home on School Road over a decade ago, we moved here with a set of certain known facts. Among these facts were that this was a residential community with a school in its midst. This set of facts did not include the commercialization of our neighborhood school campus, and erecting a domed athletic facility of this type to be used as a recreation center. Our primary concerns are as follows: 1. Traffic —As residents of School Road for over 10 years, we experience significant school - related traffic throughout the day already from the many vehicles belonging to teachers, administrators, parents, delivery companies, buses, etc. By turning the ECC campus into a commercial venue and renting out a domed facility, traffic levels will dramatically increase, creating significant issues of safety, and contributing to a degradation of the ECC community, our home values, and our quality of life. 2. Safety — One of the primary reasons we chose to live in Edina is the safety and security that exists here. Renting out a domed field and turning it into a commercial recreational area dramatically decreases the safety of our families and' homes. 3. Quality of Life — Think about this issue in the context of your family. We have enjoyed a relatively high quality of life in our neighborhood to date. This quality of life cannot be maintained when there will be significant noise and traffic until 11 PM each night. We reiterate that this is a residential area, not a commercial recreational area. 4. Parking — There will be a significant parking issue. People will be parking on our residential street 7 days a week until 11 PM. This is not acceptable. 5. Home Value — We live in Edina for many reasons. These include the quality of life we enjoy and the value of our investment. It seems clear that the proposed facility can only have a negative impact on this investment. Increasing taxes and decreasing home value is a recipe for financial disaster. Note that there is NOT unanimous support for this project. You have not heard from the residents that live here. Remember that the ECC neighborhood is where we live. The facilities developed at this site were intended for academic use first, and recreational second, not the other way around. The facilities were not intended to be a commercial revenue source for the city to fund projects. If the only way this project will work is if it is self- funding through rentals, than perhaps the city cannot and should not afford it. Please consider the needs of the residents that are most impacted by the proposed projects. We care about our city and believe our elected representatives should hear these concerns. The right thing to do is to recommend that the Domed Field not be developed at the ECC but elsewhere at a more suitable location. A reasonable and feasible alternative /solution is Braemar Park. Braemar is the best location for this facility as it was designed as a commercial recreational facility. Our neighborhood was not. Thank you for your thoughtful consideration of our concerns. Sincerely, S nZi �GRouman Georgia D. Rouman 2 MINUTES EDINA RECYCLING AND SOLID WASTE COMMISSION NOVEMBER 16, 2000 MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Judith Smith, Anne Cronin, K.C. Glaser, Bob Reid, Inna Hays, Kathy Frey, Shelly Lipetzky STAFF PRESENT: Solvei M. Wilmot ROLL CALL Meeting was called to order at 7:05 a.m. by Kathy Frey, Chair. MINUTES Inna Hays MOVED TO APPROVE THE OCTOBER 19, 2000 MINUTES AS WRITTEN. Judy Smith SECONDED. MOTION CARRIED. AMERICA RECYCLES DAY Ms. Wilmot reported that after a few small problems with the America Recycles Day stands and connecting with the right people we got them distributed. Hopefully, next year will be a smoother process. The stands will be collected today. PROJECT EARTH UPDATE Money has been approved by Hennepin County for the High School to use to improve recycling containers. However, the check will be sent after an agreement contract has been signed and City Council approved. BFI SCHOLARSHIP CRITERIA There was discussion regarding the kind of criteria the Commission would like to place on the Recycling Scholarship money. Ms. Wilmot will contact the High School to see what types of scholarship applications they have and if there are some limitations they have established for disbursement of scholarship money. The Commission discussed having the school administer the distribution of the money. Commission members felt that a students' grade point average would not need to be a criteria to acquire the money. It was determined that the student should be a Senior who has been involved with recycling or environmental issues. ADJOURNMENT Meeting adjourned 7:50 a.m. 20 January 2001 Mr. Michael F. Kelly, Edina City Council City of Edina 5110 Arden Avenue Edina, Minnesota Dear Mr. Kelly: On 16 January my wife and I, along with many neighbors, attended the Council meeting at which the Blue Ribbon Committee presented its recommendations for expanding Edina's athletic and recreational facilities. Many questions were asked, and some of them were unanswered. But my purpose is not to discuss what was said at the meeting but only to point to what is for our neighborhood the biggest problem in the proposal. I speak, of course, about the artificial turf and the bubble that is proposed for Kuhlman Field. According to the proposal, the bubble would be up from November to April and would be in use until 11:00 at night. It would be rented out and would provide income for the city. Apparently anyone could be a prospective renter since no restrictions were announced, and some land not now used for parking would have to be taken over for that purpose to allow for more cars and to accommodate the increased use of the field. Now these preliminary remarks are, of course, only a brief sketch of the proposal, but they suffice for my purpose, which is to point to difficulties that such a bubble placed on Kuhlman Field would bring. The BCR thinks that it is important for the bubble to be placed near a school, and so they want it at Kuhlman rather than at Braemar, for there is no school near Braemar, whereas two schools border on Kuhlman. Unfortunately the BCR said nothing about the negative effect of the bubble on the neighborhood, about the increased automobile traffic, the constant presence of non - neighborhood residents, as well as the parking congestion on Concord and other streets in the area. Such use would bring high school kids who, as we know, often like to raise a ruckus and bring about disturbances, especially those who are not residents of the neighborhood. There would also be an increased risk of predators lurking about in the environs. Everyone whom I have met that lives in the area objects to the bubble on Kuhlman because of its disturbing effect on the neighborhood, quite apart from its being an eyesore. So why, may I ask, should proximity to a school take priority over the welfare and safety of the very modest neighborhood that is proximate to the field, not to mention the other concerns that contribute to the decline of the neighborhood? Nor let us forget that tax increases are planned, even though the value of the property of the people in the Concord area would undergo a drop in value. One of the proponents of Kuhlman as the location of the bubble remarked that there would be an additional expense if the location were to be Braemar. But let me ask: is that more important than the welfare of the Concord neighborhood? None of those who want to locate the bubble on Kuhlman Field live in that area, so none would be adversely affected by it, which means they can easily lose sight of the bubble's negative effect on the neighborhood. Let me suggest, then, that expenses be cut somewhere else and that the bubble be put at Braemar. We in this neighborhood do hope and ask that the Council not put the bubble on Kuhlman field; we ask that the Council put it at Braemar, or somewhere else. At the meeting no one said it could not be put on the property adjacent to the High School, and we can easily see that if it were it would not have the same effect there that it would at Concord. Our thanks for your attention and consideration. Sincerely Richar J. and Helen F. onn 4713 School Road Edina, MN 55424 E. Daniel Eckberg 5211 Kellogg Avenue Edina, Minnesota 55424 (612) 927 -5676 Faa: (612) 929 -5538 EDEckberg@aol.com January 25, 2001 Edina City Council City of Edina 4801 West 50th Street Edina, MN 55424 -1394 Dear City Council members, It is with sadness and considerable irritation that I have learned of your decision to move from garage side to curbside recycling. I have no idea what logic perpetrated this decision as it does not seem in the best interest of this city. I have always been pleased that Edina was one of the cities were garbage cans and recycling bins were not left at curbside on pickup days. Now, however, recycling containers litter the streets from before pick up in the morning until the empty containers are reclaimed as residents return home in the afternoon. On January 8th, I thought I'd try your new system. As my driveway was very icy, I loaded my recycling container into the back of my car and drove to the end of the driveway. As I got out of the car and carried my bin to the snow bank at the edge of my driveway, I almost slipped on the ice. Having fallen and broken my ankle three years ago, I am wary of repeating the experience. And yes, later that evening I had to go retrieve the container, again for safety purposes, placing it in my vehicle for transport to my garage. If you think I'm going to go through this procedure and risk an accident to do curbside recycling, you are sadly deluded. And let's see, this unsightly new plan with its accompanying danger to me saves me $1.68 per quarter on my water bill. That's about 1.9 cents per day. Someone advised you that that was cost efficient? I can't believe it. As a loyal recycler from the first day you started a recycling program, I am saddened to say I will no longer recycle until you return to your previous policy. I, unfortunately, will be throwing all my recycling materials in the garbage which, conveniently, is picked up at my garage. It's sad when public policy - I A INDEPENDENT SCHOOL DISTRICT 273 Regular Meeting, January 29, 2001, 7:00 P.M. Room 349, Edina Community Center AGENDA Determination of Quorum and Call to Order Approval of Minutes of Meeting of December 5, 2000 Approval of Minutes of Special Meeting of December 14, 2000 Approval of Minutes of Special Meeting of January 19, 2001 F INDIVIDUALS. DELEGATIONS. AND PRESENTATIO E i I ACTION Page 237 Annual Election of Chairperson of the Board of Education 483 238 Annual Election of Officers 484 239 Reaffirmation of Policies 485 240 Designation of Responsible Authority and Designation of Data 486 Practices Compliance Officials W Designation of the Official Newspaper 487 2241 42 Designation of Depositories 488 243 Signatories on General Checking Account 489 244 Delegation of Authority to Make Electronic Funds Transfers January 490 2001 through December 2001 245 2000 -2001 Board Committee Appointments 491 -493 246 Personnel Recommendations 494 -495 247 Approval of Expenditures Payable on January 15, 2001 496 248 Approval of Expenditures Payable on January 29, 2001 497 249 Revised Policy 5117 — Students: School Attendance Areas 498 -500 250 Revised Policy 5117.1 — Students: School Enrollment and Mobility 501 -503 and Mobility 251 Revised Policy 5118 — Students: Interdistrict Transfers 504 -505 252 Revised Policy 5118.1 — Students: School District Enrollment 506 -507 Options 00253 Revised Policy 6163.1 — Instruction: Instructional Materials 508 -510 Centers (Renamed: Instructional and Media Center Resources) 254 Purchase of HP Laptop Computers for Students 511 255 Purchase of HP Laptop Computers for Staff 512 256 Purchase of Reason Computers for Staff 513 257 Intent to Lease, Highlands Project 514 258 Food Service Equipment 515 259 Joint Powers Agreement with University of Minnesota 516 -517 CONSENT 260 Gift from H. Ronald Berg Family 518 261 Gift from Terri and Jeff Leader 519 262 Gift from Steve and Kathy McLane 520 263 Gifts from Concord Parent Teacher Organization, 1999 -2000 521 264 Gift from Creek Valley Elementary PTA 522 265 Gift from Thomas E. Johnson 523 266 Donation from Target 524 267 Gift from South View Middle School Parent Council 525 268 Gift from Cornelia PTA 526 269 Gift from South View Student Activities 527 270 Gift from Valley View Extended French Booster Club 528 271 Gift from TCF National Bank 529 272 Gift from Lynne Morishita and Tom Amatrude 530 273 Gift from ShopforSchool.Com 531 274 Gift from Edina Vocal Music Booster 532 DISCUSSION 275 Revised Policy 4151 — Personnel, Conflict of Interest 533 -535 REPORTS Sabbatical Leaves — Pamela Hermanson, Anne Jarvis, Colleen Raasch Strategic Planning Update — Larry Fuglesten, Doug Johnson, Christine Weymouth, Jenni Norlin- Weaver, Mike Burke Legislative Initiatives — Ken Dragseth, Jay Willemssen, Laura Tueting - Nelson IL - • • t INFORMATION 76 Expenditures Payable on December 11, 2000 536 77 Expenditures Payable on December 27, 2000 537 278 Enrollment as of December 22, 2000 538 279 Electronic Fund Transfers for the Period Ending 539 -540 December 31, 2000 280 Revised Procedure 5117.1 — Students: School Enrollment 541 -544 and Mobility 281 Revised Procedure. 5118 — Students:lnterdistrict Transfers 545 -547; 282 Revised Procedure 5118.1 — Students: 'School, District, 548 -554 Enrollment Options 283 Revised Procedure 6163.1 — Instructional Materials Centers 555 -561 (Renamed: Instructional and Media Center Resources) 284 Revised Procedure 1312 — Community Relations, Complaints 562 -564 Concerning School Personnel /Instruction Materials 285 Revised Procedure 6144 — Instruction, Controversial Issues 565 -567 In the Classroom 1286 Revised Procedure 1330 — Community Relations, Use of School 568 -577 Facilities 287 Revised Procedure 4290.1 — Personnel, Out -of- School Tutoring 578 -579 Guidelines when Tutoring is Recommended by the School 288 Overnight Varsity Boys' and Girls' Nordic Ski Team Trip 580 .289 Overnight Boys' Varsity Basketball Trip 581 290. Overnight High School Baseball Team Trip 582 -583 291 Edina Concert Orchestra Performing Tour to Chicago 584 292 Concert Choir Tour 2001 585 293 Bel Canto Tour 2001 586 294 Recognition of Staff 587 -588 Adjournment * Persons who wish to address the Board are requested to complete and submit an appropriate form %dentif o the Board Secretary prior to the designated hearing time. When recognized, each individual shall y himself /herself and the group represented, if any. He /She shall then state the reason for addressing the Board and shall be limited in time at the discretion of the Board chair. Individual employees of the School District or representatives of employee organizations shall have utilized administrative procedures before making a request to address the Board. Mike & Gina Peck 5608 Benton Avenue Edina, MN. 55436 USA Home Phone 952 - 922 -8536 Email asiaworld@csi.com February 04, 2001 Edina City Council Edina, MN. Dear City Council Members, I am writing to strongly oppose the proposed building of a Bubble Sports Complex on Kuhlman Field. I do not feel this is needed whatsoever and do not want my already high property taxes to go up one dime. I have talked with 8 of my neighbors and all have told me they are strongly opposed, as well. Please do not consider this proposal as it is not in the best interests of all the residents of this city. Sincerely, Mike and Gina Peck Ow Le ) i� Cf) Flo • 1N �/ ADDRESS CITY OF EDINA-4801 W. 50th Street • Edina, MN 55424 APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS /COMMISSIONS NAME F—MOUI,Cifdne� * HOME PHONE 6 • ZIP CODE SS WORK PHONE EDINA RESIDENT (number of years) EMPLOYMENT firm and occupation/profession) ation /profession) S 1 ( r T^" Nome D a Th-e Cl IC, PROFESSIONAL, COMMUNITY ACTIVITIES P&A -2 c loom- } bl ors �M.lv►Y�ed� A p polo '� St "Cx P"-L e-c 0A' PREVIOUS PUBLIC EXPERIENCE (Elective or Appointive) �i,ciiQ, (v�1ie�ak1 EDUCATION 01 ON THE REVERSE, briefly list aspects of your experience which you believe qualify you for this advisory board/ commission and why you are interested in serving: APPOINTMENT PREFERENCE: ART CENTER COMMITTEE HUMAN RELATIONS COMMISSION EDINA COMMUNITY HEALTH PARK BOARD COMMITTEE PLANNING COMMISSION CONSTRUCTION BOARD OF APPEALS RECYCLING & SOLID WASTE HERITAGE PRESERVATION BOARD COMMISSION ZONING BOARD OF APPEALS DATE SIGNATURE (Return completed form to City Clerk's Under the law, your telephone number is private data. If you are selected to serve, `y�o number(s) will be listed on your Board, Commission or Committee roster so other embe 8f Commission or Committee, City officials and the public could contact you. There "s no n C refusing to supply this information. APPLICATION BOARDS - COMMISSIONS/ REVISED111/89 tole h lutobard, igehce for �Atre ban partiC;�Po,fmy in park- and, kc/ ac*i}eS Since I wuS �„� �w�s odd • il�e, aclfiVihe� �n�1�,d e, sour- . 4 rl_,S S�ba11 ,- q b64tVMi : 2 To-t2-C, off' hOwSc lea9VQ, GkR, (kfte, Ww kvolvcd 'M QtHl 66S w� �+)+lr�e �iFe ,and o\ loi�OmN� ��In E�II�G pAt�- 0�1d per, Udj�}fs 90(k aT 0 , I feP� Wk I CltiV\ to" . J NEWS From Dakota County For more information, contact: Scott Peters Dakota County Office of Planning 612 - 891 -7027 SC0tt.peters@co.dakota.mn.us BRANDT RICHARDSON COUNTY ADMINISTRATOR JANE VANDERPOEL COMMUNICATIONS DIRECTOR TELEPHONE (651) 438 -4418 FAX (651) 438 -4405 DAKOTA COUNTY GOVERNMENT COMPLEX DAKOTA COUNTY ADMINISTRATION OFFICE 1590 Hwy 55, HASTINGS, MN 55033 -2372 WORLD WIDE WEB SITE: www.co.dakota.mmus DAN PATCH CORRIDOR COMMUTER RAIL FEASIBILITY STUDY PUBLIC OPEN HOUSES POSTPONED The second round of public open houses for the Dan Patch Commuter Rail Feasibility Study has been postponed until spring 2001. The state - funded study started in the summer of 2000 to investigate the feasibility of re- establishing commuter rail service on existing railroad tracks. Public open houses were held in September 2000 with a second round of public open houses originally scheduled for January 2001. The study is in the process of obtaining ridership information from ongoing regional commuter rail studies. The second round of open houses will present citizens with projected capital costs, operating costs, station footprints, feeder bus information, environmental screening data and ridership forecasting related to commuter rail. To determine accurate ridership forecasts, ridership information from the proposed Northstar (Minneapolis to St. Cloud) and Red Rock/Central (Hastings to Minneapolis) commuter rail lines must be analyzed and included with ridership forecasts to be performed for the Dan Patch Commuter Rail Line. "From earlier open houses, many people expressed an interest in who will be riding the commuter rail," said Scott Peters, the study's project manager. "In order to determine this, we need to obtain ridership information from the other commuter rail studies underway. We are postponing the next round of public open houses until this spring because of delays in receiving information from other commuter rail studies. This will allow us to provide accurate information to the communities and citizens within the corridor." The existing tracks that are being studied are from Northfield, through the cities of Lakeville, Burnsville, Savage, Bloomington, Edina, and St. Louis Park, to Minneapolis. In Dakota and Scott Counties, the rail corridor is between Northfield and Savage. In Hennepin County, it is west of Normandale Boulevard/Highway 100 and connects with downtown Minneapolis in the I -394 corridor. The delay in obtaining ridership information from the other corridor studies will not significantly affect the anticipated completion date. The Dan Patch Corridor Commuter Rail Feasibility Study is still anticipated for completion this summer. The I -35W Solutions Alliance will announce the date(s) of the next round of open houses in March 2001. (more) Page 2 /commuter rail news release The Dan Patch Corridor Commuter Rail Feasibility Study is being directed and coordinated by The I -35W Solutions Alliance. The I -35W Solutions Alliance is a legal joint powers board created in 1989 by the Dakota County Board of Commissioners and the Hennepin County Regional Railroad Authority, along with the cities of Apple Valley, Bloomington, Burnsville, Lakeville, Minneapolis and Richfield, as a coalition of transportation interests to improve mobility in the I -35W corridor. The Alliance will serve as project coordinator operating under a $500,000 State grant for the study. The _I-35V Solutions Alliance has established a Technical and a Policy Committee to further assist in the development of this study. Each community within the study corridor is represented on these committees. The Technical Committee will review the study's technical aspects. The Policy Committee will make study recommendations to the I -35W Solutions Alliance. The I -35W Solutions Alliance is the decision - making body for the study and will make a recommendation to the Minnesota Commissioner of Transportation at its conclusion. The transportation corridor from Northfield to Minneapolis faces significant issues in population growth, and traffic congestion and safety. Interstate 35W south of downtown Minneapolis is already one of the most heavily traveled freeways in the metropolitan area and does not have the capacity to accommodate more automobile traffic. The population in the Twin Cities area will grow by 650,000 in the next twenty years with nonsignificant roadway expansion planned. Communities within the corridor have indicated they favor evaluating alternate transportation modes to determine if they can be served with a comfortable, efficient, and affordable alternative to commuting by automobile. This study provides a more detailed exploration of commuter rail and its relation to other transportation modes and land use patterns in the corridor. The study will build on the analyses, findings and recommendations of the Minnesota Department of Transportation's Twin Cities Metropolitan Commuter Rail Feasibility Study of 1998. The Minnesota Department of Transportation has identified the Dan Patch Corridor in its first tier of corridors for commuter rail support with recommendation for further study and evaluation. This corridor is one of three rail corridors identified by the Minnesota Legislature in 1998 to receive funding to study commuter rail alternatives. The others are the North Star Corridor from St. Cloud to Minneapolis and the Red Rock Corridor from Hastings through St. Paul to Minneapolis. If recommended as a feasible transportation option, the Minnesota Commissioner of Transportation will determine if the corridor will advance to a study phase determining physical design, environmental impacts and implementation cost. The Dan Patch Corridor spans more than 40 miles. The railroad line was used for passenger rail service between 1910 and 1942. The line was originally named for the famous racehorse from Savage. The Canadian Pacific Railway owns most of the line; with the St. Louis Park to Minneapolis segment owned by Burlington Northern Santa Fe. A study web site has been established at www.danpatchcorridor.com. For additional study information contact Scott Peters, Dakota County Office of Planning, 612 - 891 -7027. EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 19, 2000 7:00 PM - ARNESON ACRES Members Present Members Absent Guest Present Jim Campbell Tom Oye . Larry Fuglesten, Carol Carmichiel Eileen Supple Edina School's Bert Finsand Director of Betsy Flaten Planning Idelle Longman Sharon Ming Staff Present Lynne Westphal Susan Heiberg Greg Winter Jim Zappa Larry Fuglesten was invited to share the School District's Diversity Initiative and the goal of working in partnership with the Commission and the community to welcome and support diversity. This is one of Edina School District's ethical values. The Edina School District was one of the founders of WMEP as a way to achieve voluntary desegregation. Back in 1989, it was looked at as -a way to bring urban and suburban schools together. This has come together within a diversity strategy whereby needs of all learners are met through modifications made in instruction and curriculum. WMEP is the vehicle for the Edina School District to file its diversity plan and has implemented The Choice Is Yours Program to provide low income Minneapolis school students greater access to open enrollment options. These students are also eligible for free or reduced lunch during the school day. 2000 spaces will be provided over the next four years — translated into 280 for Edina, or 70 each year. The State will pay for transportation costs, which makes this different from other open enrollments At the present time, there are 542 students enrolled overall. This program does not demonstrate forced bussing; families.in south Minneapolis make their own decisions whether or not to enroll their children. In the process, none of the other students can be displaced —it operates on a space - available basis. Larry remarked that accepting diversity in the schools brings challenges; there are perceptions on both sides. Community outreach is truly valuable in the counseling of new families. A concern will be the extra - curricular piece for the students and whether or not house leagues will be made available to them, which brings up the questions of program fees and transportation. It would be meaningful for parents to be able to come and watch their students in these extra - curricular events. An orientation program would have to be developed for teachers as well as for the mentor parents of these new students. All new families need to be welcomed in some fashion, and mentors need to be in place for all new students for at least one week. Areas and ways to help by the Commission: 1). be aware and knowledgeable; 2) be able to offer mediation; 3) use resources from the League's report entitled "Changing Faces, Changing Communities." i I� Approval of Minutes. The motion of Jim Zappa to approve the minutes of the joint meeting with the School Board on November 27, 2000, was seconded by Sharon Ming; the motion carried. The motion of Bert Finsand to approve the minutes of the regular.meeting of November 27, 2000, was seconded by Carol Carmichiel; the motion carried. Chair's Report. Betsy reported that there would be a meeting with Dr. Dragseth and other school personnel on January 8th as a follow -up to the joint meeting to discuss concerns around the issue of freedom of speech. Betsy, Idelle Longman, Sharon Ming and. Eileen Supple will attend this meeting. Other ideas suggested for their discussion were how to market the vision of the Human Relations Commission for the benefit of the School District and the entire community; seek opportunities to talk to students in school about racism; and plan another joint, meeting with both the School Board and the City Council. Senior Outreach Neighborhood Coordinator. Jim Zappa's copy of the restructured proposal for a Senior Outreach Neighborhood Coordinator was discussed and was well received. A copy will be forwarded'to Adele Mehta at Senior Community Services for her reaction, and if favorable, the proposal will be formalized at the January Commission meeting. Thereafter, representatives from the Senior Center Board will investigate the possibility of securing additional space at the new Senior Center for this operation. Letter to School Superintendent. A letter regarding freedom of speech issues to Dr. Ken Dragseth, written by Eileen Supple and revised by Jim Zappa, was reviewed. This letter would be d follow -up to a telephone conversation between Betsy and Dr. Dragseth: Greg Winter's motion to send this revised letter to Dr. Dragseth was seconded by Lynne Westphal; the motion carried. Community Council. Sharon Ming reported that FamiLink Edina's new Coordinator, Val Burke, is now working half -days and will begin full time in January. Sharon shared that Sheila Kosek will no longer be staffing the resource center, and as, a result, Storefront will be providing a new person to be trained. It was suggested that a volunteer base from the community be developed for staffing the center rather than counting on providers filling in the gap with their own volunteers. Currently, marketing pieces for FamiLink Edina are being printed. Commission Brochure. In the past, the Human Relations Commission had a brochure and attempted to revise it. The project was set aside for some time, and the suggestion was that it be revisited. Jennifer Wilkinson, the City's Communications Coordinator, will be approached to assist in the gathering of ideas. Affordable Housing. Regarding CDBG funding, the question was raised about using a portion of available funds for rental subsidy. This issue will be carried over to the January meeting, at which time the CDBG budget will be discussed in depth and a proposal readied to submit to the Planning Department. Adjournment. There being no further business, the meeting was adjourned at 9:10 PM. Respectfully submitted, Betsy Flaten, Chair Edina Human Relations Commission BF /sh Edina, MN 55424 CITY OF EDINA • 4801 W. 50th Street APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS /COMMISSIONS NAME QED Roca c ADDRESS_�&03 lo wt( :Sl _ — ZIP CODE .5�ok * HOME PHONE WORK PHONE EDINA RESIDENT (number of years) _1 �_ _ _ _ _ EMPLOYMENT (firm and occupation/profession) S � l� a4- — P_ ;', S _ CIVIC, PROFESSIONAL, COMMUNITY ACTIVITIES L� r�r _ �[c.�c< UPI r: c•, a' �ticSSr�!, - - - -- ` VrtV1/ i'1(h�l� C��/IuYIAS —� as � I �l- t .r _ `Irl� ��- YS•ic_du'� -�cl� ��1'•� 1�CY�6�;_ PREVIOUS PUBLIC EXPERIENCE (Elective or Appointive) EDUCATION Dz01c,; o.�- I. Imo— —c- 12ZL4 , 6 S E&_ ON THE REVERSE, briefly list aspects of your experience which you believe qualify you for this advisory board/ commission and why you are interested in serving: APPOINTMENT PREFERENCE: ART CENTER COMMITTEE HUMAN RELATIONS COMMISSION EDINA COMMUNITY HEALTH _ PARK BOARD COMMITTEE PLANNING COMMISSION CONSTRUCTION BOARD OF APPEALS RECYCLING & SOLID WASTE HERITAGE PRESERVATION BOARD COMMISSION ZONING BOARD OF APPEALS /E. \,1 DATE_IZJ7/0I SIGNATURE & -1 (Return completed form to City office) * Under the law, your telephone number is private data. H you are selected to serve, your tel will be listed on your Board, Commission or Committee roster so other members of your B or Committee, Chy officials and the public could contact you. There Is no consequence for this Information. APPUCATION BOARDS - COMMISSIONS/ REVISED111199 to num 18 ( I Comm. Ong to supp 1 V E D 8 FFY{{ UCpk Z Lo c< o ,, W( sro,-� Col U'� � ,x'0.4 c,f.�G�(i`jv� •� t +-+'� ��r� Ln4�c1 �c<�i�s:. -�- U�n(��c�5t��1 cv�lc'L ICA I '15 %Jh,- '�G' .1""_ DO`rN. U�I SC �cY- SUI`�/"� '� •�- L✓c�rl�' <� `t -�'�' l—�IL. �[/,i•1c fodi, Pi -�- h,�vA v,P•cn (�i j�► <s.a uh���� ;r�� City of Edina January 29, 2001 Mr. John Larsen Principal Planner Environmental Quality Board 658 Cedar Street St. Paul, MN 55155 Re: Petition for EAW for proposal by JMS Homes at southwest corner of Interlachen and Oxford Dear Mr. Larsen: This letter is written to acknowledge receipt of the Petition for an EAW for the referenced development. The referenced Proposal was for a single family plat containing 4 lots on a 26,400 square foot site. Please be advised that the Edina City Council denied the proposed plat at a public hearing held on January 16, 2001. Since the proposal has been denied, there is no project for an EAW to evaluate. It is my understanding from our phone conversation on January 19, that a project of this size is exempt from review pursuant to Section 4410.4600 of the Environmental Review Program. We will, however, keep the petition on file for one year. If a same or similar project is submitted within that period, the petition will be forwarded to the City Council to determine if an EAW is required. If you have any questions please feel free to contact me at 952.826.0460. Sincerely, ' 4 fL �M)g Larse Director of Planning cc: Gordon Hughes, City Manager Carolyne Bisson, petitioners' representative City Hall (952) 927 -8861 4801 WEST 50TH STREET FAX (952) 826 -0390 EDINA, MINNESOTA 55424 -1394 TDD (952) 826 -0379 February 2, 2001 Dear Resident of the Edina West Campus Neighborhood: City of Edina On behalf of the members of the City Council, I wish to inform you of a public hearing that is scheduled to hear your views on proposed recreational facility improvements throughout the community, many of which are being considered at the Edina West Campus (Edina High School and Valley View Middle School). The public hearing is scheduled for: THURSDAY, FEBRUARY 15 6:30 P.M. COUNCIL CHAMBERS EDINA CITY HALL 4801 W. 50`h St. Edina, MN The City Council will consider information received at the hearing to determine the scope of a bond issue referendum which may be held later this spring. The recreational facility improvements for the Edina Community Center Campus under consideration at this time are listed below. • Ball field improvements; reorient Edina High School baseball field (the field located next to tennis courts), add two new youth softball fields lower level, add two new soccer fields lower level, renovate 2 upper level soccer fields, and renovate lower level soccer field. • Valley View Middle School Improvements; add two new gymnasiums, replace existing competition pool with a new 25 meter by 25 yard pool with diving well, add new concessions stand and locker rooms shared by new gyms and pool, renovate existing pool into new additional classrooms and storage. • Edina High School Improvements; add a new Black Box Performing Arts Theater (intimate . performing arts theater suitable for audiences from 10 -300). If you desire further detailed information about any of the proposed recreational facility improvements, you can view the Blue Ribbon Committee's Report on the City's web site at www.ci.edina.mn.us, or copies are available for review at Edina City Hall. There will be more detailed handouts available at the public hearing on February 150'. page 1 of 2 (over) City Hall (952) 927 -8861 4801 WEST 50TH STREET FAX (952) 826 -0390 EDINA, MINNESOTA 55424 -1394 TDD (952) 826 -0379 This notice is being sent to owners of property within 500 feet of the Edina West Campus. Residents who prefer not to attend the hearing may submit letters concerning the proposed improvements until March 1, 2001, addressed to: Recreational Facility Improvements 4801 West 501" Street Edina, MN 55424 If you have any questions, feel free to call me at 952- 826 -0430. Sincerely, John Keprios, Director Edina Park and Recreation Department page 2 of 2 February 2, 2001 City Of Edina Dear Resident of the Edina Community Center Campus Neighborhood: On behalf of the Members of the City Council, I wish to inform you of a public hearing that is scheduled to hear your views on proposed recreational facility improvements throughout the community, many of which are being considered at the Edina Community Center Campus (Edina Community Center, South View Middle School and Concord Elementary). The public hearing is scheduled for: THURSDAY, FEBRUARY 15 6:30 P.M. COUNCIL CHAMBERS EDINA CITY HALL 4801 W. 50"' St. Edina, MN The City Council will consider information received at the hearing to determine the scope of a bond issue referendum which may be held later this spring. The recreational facility improvements for the Edina Community Center Campus under consideration at this time are listed below. • East Campus exterior site improvements; expansion of the middle parking lot, new pedestrian access pathway from the lower /east side of the campus to the upper /west side of the campus and artificial turf at Middle Field (athletic field located between South View Middle School and the Edina Community Center). • Kuhlman Stadium improvements; artificial turf field, air - supported bubble over the artificial turf field (to be used Nov.- March), new 5,360 seat home bleacher, 2,050 seat visitor bleacher, press box, new home entrance plaza and gate element at west entrance, new visitor gate at northeast corner, new pavement between storage /concession building and running track, new pavement under visitor bleacher for outdoor storage, add a new concessions building with toilets on home side, relocation of existing concessions building on visitor side, locate satellites on visitor side, reconstruction and widening of track to eight lanes, new storage buildings under home bleachers, improve and upgrade lighting and improve drainage and landscaping. • Edina Community Center improvements; renovation of the auditorium, renovation of the small and large gymnasiums, and renovation of lobby and concessions stand. • Concord Elementary School improvements; add one new gymnasium and new additional classrooms (classrooms to be paid by the School District). • South View Middle School improvements; renovate gymnasium bleachers and wood floors, renovate competition swimming pool, and add one new gymnasium on southwest corner of existing building. page 1 of 2 (over) City Hall (952) 927 -8861 4801 WEST 50TH STREET FAX (952) 826 -0390 EDINA, MINNESOTA 55424 -1394 TDD (952) 826 -0379 If you desire further detailed information about any of the proposed recreational facility improvements, you can view the Blue Ribbon Committee's Report on the City's web site at www.ci.edina.mn.us, or copies are available for review at Edina City Hall. There will be more detailed handouts available at the public hearing on February 15"'. This notice is being sent to owners of property within 500 feet of the Edina Community Center Campus. Residents who prefer not to attend the hearing may submit letters concerning the proposed improvements until March 1, 2001, addressed to: Recreational Facility Improvements 4801 West 50"' Street Edina, MN 55424 If you have any questions, feel free to call me at 952- 826 -0430. Sincerely, John Keprios, Director Edina Park and Recreation Department LEE J. MAYOR DENNIS F. MAETZOLD City of Edina 4801 West 50" Street Edina, MN 55424 Dear Mayor Maetzold: CANNING Sept. 8, 2000 My original intent in writing this letter was singular, to compliment you, other members of the City Council, staff and consultants on the the Edina Vision document. But a second idea, one no doubt that has already occurred to you, also merits space. But first, my thanks and appreciation for investing community time and resources in the Edina Vision, particularly the first objective relating to strong residential neighborhoods and specifically to the strategy relating to maintenance and improvement of the condition of the City's housing stock through housing maintenance and REHABILITATION programs. My experience as a resident of the Twin Cities for nearly 50 years and as an observer of civic programs as a newspaper reporter, editor and publisher is that too few municipal bodies acknowledge and TAKE ACTION to encourage programs that not just maintain housing stock but actually improve it. I am delighted to see you and the entire council hold your own feet to the fire by translating this goal into policy and then informing the entire community. Now I will presume on your good nature to add my suggestion to what already must be a huge pile of ideas that Edina join forces NOW with other southwestern suburbs to review steps that could potentially ease some of the pain that will flow from the work on the Crosstown Highway starting in 2002. Having witnessed first hand how creative drivers are in finding routes around traffic slowdowns based on the little work on Highway 100 this past year, I think the city would be wise to start looking now at measures that might be considered extreme (closing off access to some streets at specific times of day, e.g.) under less trying conditions. As I said, you no doubt had the same idea the day the announcement was made but there might be comfort in knowing that others share the concern. Sincer�Jy, U Lee Canning Hennepin County An Equal Opportunity Employer January 16, 2001 Chief Marty Scheerer, Edina Fire Department 6250 Tracy Ave. Edina, MN 55436 Dear Chief Marty Scheerer: Hennepin County Community Health Department would like to thank you for supporting Tom Schmitz's involvement in the Seat Belt Challenge 2001. The Seat Belt Challenge is a program designed to increase seat belt use by high schools students. Student groups such as SADD Chapters or Student Councils participate in the Challenge by conducting Seat Belt Checks and a variety of activities to promote seat belt use. Because of,Tom Schmitz's work as a Community Partner this last fall, Edina High School participated in the Seat Belt Challenge 2000 and increased their seat belt use. The seat belt use rate among participating schools increased from 74% at baseline to 86% after the month long Challenge! If you have any questions or would like to know more about Tom Schmitz's involvement or the Seat Belt Challenge, please feel free to call me at 612- 348 -4033. Sincerely, rl Melissa Cstercamp, MPH Injury Prevention Specialist tit✓ Hennepin County Community Health Department I � 1 Health Promotion Division Recycled Paper 525 Portland Avenue Mail Code 968 Minneapolis, MN 55415 -1569 (612) 348 -5618 Darlene Wallin .rom: Gordon Hughes Sent: Monday, January 29, 2001 9:53 AM To: Darlene Wallin Subject: FW: Vision 20/20 — Original Message---- - From: LueyBird @aol.com [SMTP:LueyBird @aol.com[ Sent: Sunday, January 28, 2001 10:07 AM To: EdinaMail @ci.edina.mn.us Cc: ALBurd4057 @aol.com Subject: Vision 20/20 I read the Edina Vision Report in total and want to commend you for the time and thought that went into the plan. It's refreshing and reassuring to see elected officials look forward with vision and engaging citizens in developing a coordinated approach to current and future expenditures. That said, I was deeply disappointed by the lack of reference to a greater community surrounding Edina. It was written as though this city is an island with no connection to the greater Metropolitan area. This was evident in two specific areas: Transportation -- where the principal concern seemed to be drivers who choose to drive through Edina as a way of avoiding freeway congestion. What should we do? Lock them out? Continue to resist the notion of a commuter ail coming through Edina? Add all the services we need to the City of Edina and build a wall? Affordable Housing -- Little or no mention of one of the most serious problems in the metropolitan area. In my opinion, Edina could benefit from more diversity -- diversity in all ways: ethnic, racial, and economic. It would force our citizens to live in the "real world" and become more interested in and part of the overall solution. In closing, it is my belief that "those that have much owe much." This community has far more resources than most -- we should be thinking not only of our own welfare but of how we can contribute to keeping our larger neighborhood healthy and safe. Thanks, Lou Burdick 6609 Sally Lane Edina, MN 55439 (952) 944 -6738 5173 Abercrombie Drive Edina, Minnesota 55439 January 26, 2001 Mr. Marty Scheerer Fire Chief City of Edina 6250 Tracy Avenue South Edina, Minnesota 55436 Dear Mr. Scheerer: Yesterday two fine young men from the Edina Fire Department came to our home to test our fire alarms; Dominic Hadzima and Brian Hanrahan. A few months ago I saw an article in the Edina Paper that you could request that service. We are seniors and it hard for us to check the alarms and yet we know it is necessary and important. The two men were most kind, courteous and helpful. I noticed on their shirts they were paramedics too. I could not help but feel the moment they walked in the door you would know you were in capable hands. Thank you for hiring such well qualified men and for the service they give the community. Most gratefully, xd� Z Witte c.0 Deloris E. Brain (Mrs. Phil Brain, Jr. ) �f �J n r i n L 1V I