HomeMy WebLinkAbout2022-10-06 City Council Work Session PacketAgenda
City Council Work Session
City of Edina, Minnesota
Community Room, City Hall
Thursday, October 6, 2022
5:30 PM
I.Call To Order
II.Roll Call
III.2023 Commission Proposed Work Plans
IV.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli&cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: October 6, 2022 Agenda Item #: III.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:MJ Lamon, Community Engagement Manager
Item Activity:
Subject:2023 Commission Proposed Work Plans Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Community Engagement Manager MJ Lamon will provide a brief overview of the 2023 Commission Work Plan
Development P rocess.
Each Commission Chair will present their 2023 P roposed Work Plan. The presentation order is:
1. Heritage Preservation Commission
2. Transportation Commission
3. Planning Commission
4. Energy & Environment Commission
5.Parks & Recreation Commission
6.Arts & Culture Commission
7. Human Rights & Relations Commission
8. Community Health Commission
The work plan timeline is:
October 6, 2022 City Council Work Session
Chairs present proposed commission work plans.
November 1, 2022 City Council Work Session
Staff presents recommendations and takes feedback from Council.
December 6, 2022 City Council Meeting
City Council approves work plans
January 1, 2023
Work plans officially start.
ATTACHMENTS:
Description
Staff Report: 2023 Commission Proposed Work Plans
2023 Proposed Work Plans
Chair Presentation
October 6, 2022
Mayor & City Council
MJ Lamon, Community Engagement Manager
Commissions 2023 Proposed Work Plan Review
Information / Background:
City Council establishes boards and commission to engage residents into city work, assist with effective
governance to provide opportunities for residents to serve the community and participate in meaningful
work. City Council, Boards and Commissions and City staff work together while playing a defined role.
City Council City Manager & Staff
Advisory Boards, Commission,
Task Forces
Make policy-level decisions
Hire and supervise City Manager
Approve
- Budget and related work plan
- Ordinances & policy decisions
- Development proposals
- Variances & rezoning requests
Appoint representatives to advisory
boards & commissions
Provide best efforts &
technical advice to Council
Manage operations & staff
Propose budget & policies
Carry out Council decisions
Deliver services
Equitably enforce codes &
policies
Provide community perspective
Propose work plan items
Advise the Council through work
plan “charges”
Hold hearings as directed by
Council
Assist as directed in work plan with
engagement efforts
Council
CommissonsStaff
Manage Operations,
Advise Council &
Implement Policy
(Technical analysis &
evaluation)
Decide Strategy
Advise Council
(Community needs
& values)
STAFF REPORT Page 2
The annual commission work plan process is a seventh-month process from initiation to final approval. The
process kicks off at commission meetings in June when commissions first start discussing potential work plan
ideas. Commissions spend the summer months creating their proposed work plans, and staff liaisons provide
information, support, and advice in the process. In October, Commission Chairs present their work plan
item proposals to City Council. In November the City Manager presents work plan recommendations to
Council, based on City-wide resources and goals. Final approval by City Council occurs in December.
In 2022, a Commission Work Plan Development Guide was created by staff to make it easier to navigate the
process. The document defines roles, outline the steps to work plan development, reinforce how work plan
item are completed utilizing sub-groups/working groups and lastly communicating the work to City Council.
All chairs attended a work plan training in the spring and the guide was shared widely with all commissions in
May of 2022.
The City has ten Boards and Commissions, with over 100 Board and Commission Members. The work plan
process is critical to ensure that we have the resources to accomplish the goals, and that staff and
Commissions are working on the priorities that are most needed.
Guiding Procedures
Commissions
Commissions are responsible for developing proposals for work plan items.
Commissions should list proposed work plan items in order of their priority.
Work plan initiatives should not replicate city department work plan initiatives (While there
may be overlap, it should be clear what the commission’s role is)
Be careful not to overload the work plan but pursue an achievable number of initiatives
Define who is leading the work plan initiative to validate member interest in completing the
project
“Parking lot” is reserved for initiatives the Commission considered but did not propose as part
of the work plan. These items are not considered approved and would require a work plan
amendment approved by Council to allow the Commission to begin work.
Staff Liaisons
Staff Liaisons provide resources and support to the Commissions during their proposal discussions. As part
of the work plan development, liaisons are asked to provide comments on work plan initiatives.
Liaison recommendations and comments are based on the following questions:
Is the goal and deliverable of the initiative clearly defined?
Is the initiative an appropriate role of the commission?
Are the resources/funding available to accomplish the initiative?
Is the number of initiatives on the work plan reasonable?
If there are misalignments, liaisons are asked to offer suggested changes.
City Manager/Administration Staff
City Manager recommendations are based on City-wide strategies, needs, and resources.
STAFF REPORT Page 3
Administration Considerations include:
Alignment with other city work plans and goals
Commission work plan initiatives can directly impact other City Work Plans, operations, or
resources. Initiatives tied to Council-approved Budget Work Plan take priority.
Roles
Commissions are advisory to Council and their work plans should consist of the work they intend to
complete in the upcoming year. At times, language changes are made to clarify role of the
commission and eliminate misunderstanding the intent of the initiative. This is also accomplished by
assigning an appropriate Council Charge level.
Resources (funding & supporting staff)
Each year, Commissions propose several events and communication campaigns in addition to those
already occurring throughout the city. If initiatives have large funding requirements or require
additional staff support, this may adversely impact a department budget and workload. We need to
ensure the city has the resources, budget, and time needed to accomplish the work.
Council
Commissions are appointed by the Council and serve in advisory role. Commissions provide additional
community perspective, feedback, and support to inform Council decisions, and accomplish City
goals. The Council has approval over Commission work plans, and could ultimately choose to remove,
revise, or add work plan items
During the Commission Chair presentations, Council should ask questions to ensure they understand
what the Commission is proposing and why. During staff presentations, Council will provide feedback
for staff to prepare a final draft for approval in December.
Template Updated 2021.06.08
Commission: Heritage Preservation Commission
2023 Annual Work Plan Proposal-AUGUST DRAFT
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Review Certificates of Appropriateness applications
Deliverable
COAs
Leads N/A Target
Completion Date
Ongoing All Commission
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required. Preservation Consultant funding comes from the Planning Department budget.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Pre-Application meeting with staff liaison and application review time/report from Staff Liaison, Consultant Vogel and Building Official Fisher if necessary.
Staff time is dependent on how many applications/preapplication meeting requests are received.
Liaison Comments: Processing COAs is an ongoing item.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Recruit nominees and award and promote the 2023 Heritage
Preservation Award during Preservation Month in May
Deliverable
Award the 2023 Heritage Award
Leads
Nymo & Pollock
Target
Completion Date
May Sub-Committee
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required. Money for plaque comes from the Planning budget.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Public outreach: make the online nomination form live on the website, press release, social media posts. Article on winner after award is given.
Liaison Comments: The HPC will continue to award the Heritage Preservation Award during Preservation Month.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Based on owner interest, nominate eligible properties as Edina Heritage
Landmarks and add additional properties to the eligible property list.
Deliverable
• Add to eligible property list
• Designate additional Edina
Heritage Landmark properties
Leads N/A Target
Completion Date
Ongoing All Commission
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required. Consultant fees come from Planning Department budget.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Public Outreach/Social Media posts if additional properties are designated as Edina Heritage Landmarks. Creation of new webpage if new landmark property
is designated.
Liaison Comments: This item is ongoing and continues based on owner interest.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Create a decision tree schematic explaining what work in the Country
Club District triggers a COA for use educating the HPC and homeowners.
Deliverable
Decision tree schematic explaining
process.
Visual can be used in public education.
Leads
Schilling, Lonnquist and
Kmetz-Sheehy
Target
Completion Date
By end of 2023
Sub-Committee
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Graphic design to help with decision tree schematic design and add it to the city’s website.
Liaison Comments: Staff is supportive of this initiative. This is a tool that can be used as staff and the public on when a COA is required for a project and when
it is not.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Review and comment on potential code changes, changes to the country
club plan of treatment and potential escrow fee.
Deliverable
Comments on code drafts, plan of
treatment changes and potential
escrow fee
Leads N/A Target
Completion Date
By end of 2023 All Commission
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funding required.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Planning staff will draft code and potential plan of treatment changes.
Liaison Comments: Staff is supportive of this initiative. Staff is currently working on drafts of each item.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Prepare all elements needed for a successful Century Homes program to
launch in January 2024, in collaboration with the Edina Historical Society.
Deliverable
Text and design for web page,
plaque, application materials,
community outreach flyer, and
project management guidelines.
Create associated budget.
Leads
Hassenstab, Lonnquist,
Maheshwari
Target
Completion Date
By end of 2023
Subcommittee
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
There are not funds available for this project. Funds would be required for a Century Home project launch in 2024.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Graphic Design/Communications support- webpage, social media, flyer
Liaison Comments: Staff is supportive of this initiative. This is the second work plan item around Century Homes
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
-2022 archeology work plan items
Added to the parking lot by staff. This item was discussed but ultimately removed by the HPC.
- Utilize the city’s existing list of contributing and non-contributing resources in the Country Club District as an education tool.
-Improve decision-making using a review of homes in the Country Club District built during 1924-1944 that are no longer contributing heritage resources due to
excessive or inappropriate changes.
Template Updated 2021.06.08
Commission: Transportation Commission
2023 Annual Work Plan Proposal
Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Pedestrian Crossing Policy Review
Review existing crossing policy and recommend changes with
consideration for local amenities such as parks and schools.
Deliverable
Report to Council
Leads
Chris Brown
Target
Completion Date
Q4 Sub-Committee
Budget Required (Completed by staff): No funds available.
Staff Support Required (Completed by staff): 1 hour per month from Staff Liaison, ~5 hours from other staff (Engineering, Parks & Recreation)
Liaison Comments: The Pedestrian Crossing Policy, adopted in 2018, provides guidance to ensure the consistent application and treatment of crossings
throughout the City. This initiative supports Comprehensive Plan goals to improve safety and mobility.
City Manager Comments:
Initiative #2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Bicycle Network Planning for Bikes as Transportation
Develop recommendations to make high-traffic corridors more bike-
friendly
Deliverable
List of recommended improvements
and priorities
Leads
Andy Lewis, Mindy
Ahler, Jill Plumb-Smith
Target
Completion Date
Q4
Sub-committee
Budget Required (Completed by staff): No funds available.
Staff Support Required (Completed by staff): 1 hour per month from Staff Liaison.
Liaison Comments: The 2018 Pedestrian and Bicycle Master Plan provides guidance on bicycle infrastructure within the City. This initiative supports
Comprehensive Plan goals to improve multi-modal transportation. Staff recommends the following amendments:
Initiative Description: Study existing bicycle infrastructure on high-traffic corridors, recommend improvements and priorities for implementation.
Deliverable: Report to staff.
City Manager Comments:
Template Updated 2021.06.08
Initiative #3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
France Avenue Transit Corridor Review
Review the safety, accessibility, and amenities along the existing France
Avenue Transit Corridor for pedestrians, bicyclists and transit riders
between Minnesota Drive and Highway 62 (Southdale District).
Investigation will include site visits and review of similar case studies
that promote non-automobile transportation modes along similar scale
roadways and will include input from key stakeholders. Inquiry is in
response to the Climate Action Plan and new parking ordinances.
Deliverable
Report with recommendations based
on Commission review and
resident/stakeholder input
Leads
Tricia Rubenstein, Bruce
McCarthy, Lori Richman
Target
Completion Date
Q4
Sub-committee
Budget Required (Completed by staff): No funds available.
Staff Support Required (Completed by staff): 2-5 hours per month from Staff Liaison, ~10 hours from Communications for stakeholder engagement/website
Liaison Comments: A number of guiding documents provide recommendations for improvements on France Avenue, including the Pedestrian and Bicycle Master
Plan, the Greater Southdale District Plan and Design Experience Guidelines. The City is limited in its capacity to advance improvements on this corridor because it
is a Hennepin County road. Staff recommends the following amendments:
Deliverable: Report to staff
Council Charge: Study & Report
City Manager Comments:
Initiative #4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Boulevard Tree Planting
Recommend replacement and new boulevard tree planting in top
priority areas identified by the Climate Action Plan (Greenspace + Trees
Strategy GS1) with guidance from the City Forester.
Deliverable
Recommendation based on
Commission review
Leads
Tricia Rubenstein
Target Completion Date
Q4 Sub-Committee
Budget Required: (Completed by staff) No funds available.
Staff Support Required (Completed by staff): 1 hour per month from Staff Liaison, ~5 hours from City Forester.
Liaison Comments: This initiative builds on work completed by the Commission in 2022. The City does not actively plan boulevard trees because boulevards are
privately maintained. Staff recommends the following amendments:
Deliverable: Report to staff.
Council Charge: Study & Report.
City Manager Comments:
Template Updated 2021.06.08
Initiative #5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Organized Trash Collection
Review and comment on the Energy & Environment Commission’s
initiative to develop a strategic plan for the City to adequately assess
organized trash collection as an alternative to the open system.
Deliverable
Review and comment on EEC
report/recommendations
Leads
Jill Plumb-Smith
Target
Completion Date
Q4 Cross-Commission
Committee (EEC)
Budget Required (Completed by staff): No funds available.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: This initiative builds on work completed by the Commission in 2021. This initiative supports Comprehensive Plan goals to minimize the
impacts of the transportation system on Edina’s environment and Climate Action Plan goals to reduce carbon emissions and vehicle miles traveled.
City Manager Comments:
Initiative #6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Off-Street Parking
Participate in cross-commission committee with Planning and Energy &
Environment Commissions to recommend what parking initiatives the
City should pursue over the next 10-15 years. Engage in consulting
support via Planning Commission funds. Recommend a bike rack
addition strategy to accelerate bike parking installation.
Deliverable
Recommendation to City Council
Leads
Kirk Johnson, Janet Kitui
Target
Completion Date
Q4 Cross-Commission
Committee (PC lead,
EEC)
Budget Required (Completed by staff): Potential consulting fees would come from the Community Development Department budget, if needed.
Staff Support Required (Completed by staff): 2-5 hours per month from Staff Liaison, ~5 hours from other staff (Planning, Engineering)
Liaison Comments: This initiative supports Comprehensive Plan goals to manage parking provision and reduce dependence on single-occupancy vehicles.
City Manager Comments:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Transit service advocacy, pedestrian safety education, speed limit adherence
Template Updated 2021.06.08
Commission: Planning Commission
2023 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title: Review Land Use Applications Deliverable: Final Decisions on
variances and recommendations to
the City Council on CUP, Site Plans
and Rezoning
Leads: Staff Target
Completion Date
On-going Sub-Committee or
Working Group
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): Yes. 60-80 staff hours per week (between 3 planners and administrative assistant)
Liaison Comments: This is the bulk of the Planning Commission responsibilities; including reviewing the packets (staff reports, plans, studies, and applicant
narratives twice per month)
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #2 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Cahill District Area Plan – Continue from 2022 Deliverable: Recommendation to City
Council on adopting the District Plan
into the Comprehensive Plan
Leads Agnew & Alkire Target
Completion Date
June Sub-Committee or
Working Group
Budget Required: (Completed by staff) This study is already included in the City’s budget.
Staff Support Required (Completed by staff): Yes. 10-20 staff hours per week
Liaison Comments: Project is going well so far and will be completed in 2023.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Template Updated 2021.06.08
Progress Q4:
Initiative #3 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Consideration of the future of parking in Edina. This
would be a collaborative activity shared among E&E, Transportation
and Planning Commissions (1-2 members from each commission).
Work product is a recommendation to our various commissions and
then ultimately to the City Council about what parking initiatives to
pursue over the next 10-15 years, in what order, and what
commissions/resources should be assigned to each. An example idea
to be considered is Parking Benefit Districts.
Deliverable: Recommendation to the
City Council
Leads: Alkire
Assist: Miranda, Strauss
Target
Completion Date
On-going Sub-Committee or
Working Group
Budget Required: (Completed by staff) No additional budget required. Potential consulting fees if needed would come from the Community Development
Department budget.
Staff Support Required (Completed by staff): Yes.
Liaison Comments: This is the continuation of the parking ordinance completed in 2022.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Development Review/Sketch Plan Process
follow up.
Deliverable: Recommendation to City Council on
development process.
Lead: Olson
Assist: Bennett
Target
Completion Date
March Sub-Committee
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): Yes.
Liaison Comments: This item is currently being worked on as part of the Commission’s 2022 work plan. The Commission should be ready with a
recommendation in early 2023.
City Manager Comments:
Template Updated 2021.06.08
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #5 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Consider the next “Areas of Potential Change” for
future small area planning.
Deliverable: Recommendation to the
City Council. These areas would then
be studied further in the next
Comprehensive Plan update.
Lead: Miranda
Assist: Bennett, Padilla
Target
Completion Date
May Sub-Committee or
Working Group
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): Yes. 10-20 hours?
Liaison Comments: This task should not take a lot of time to complete but will be important to set the stage for the next areas to study as part of the 2028
Comprehensive Plan. This task is to simply identify the areas, not study them.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Accessory Dwelling Unit. This would be a follow-
up/continuation of the work done in 2022. Deliverable: Recommendation to the City Council of an Ordinance
Amendment regulating accessory
dwelling units.
Leads: Smith, Bennett Target Completion Date
August Sub-Committee or
Working Group
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): 5+ hours per week?
Liaison Comments: This task is also on the 2022 Commission work plan. A lot of work and research has gone into this initiative to date. The Commission will
be ready to present to the City Council it’s finding in early 2023.
City Manager Comments:
Template Updated 2021.06.08
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #7 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Consider climate action plan and investigate what can
be put in to City Code. (Potentially adding conditions to conditionally
permitted uses focusing on sustainability.)
Deliverable: Recommendation to the
City Council regarding an ordinance
amendment
Leads: Smith, Padilla Target
Completion Date
December Sub-Committee or
Working Group
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): Yes. 40+?
Liaison Comments: This item is to examine the climate action plan and consider if recommendations could be put into City Code. This would be less of a
priority than the above initiatives.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #8 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Zoning Ordinance Amendment regarding commercial
landscaping
Deliverable: Recommendation to the
City Council regarding an ordinance
amendment
Leads: Alkire, Olson Target
Completion Date
December Sub-Committee or
Working Group
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): Yes.
Liaison Comments: While the existing ordinance has not been updated for a long time; it has not been perceived as a problem during development review of
commercial property. Given the length of the proposed work plan, this could be placed in the parking lot.
City Manager Comments:
Template Updated 2021.06.08
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Template Updated 2021.06.08
Commission: Energy and Environment Commission
2023 Annual Work Plan Proposal
Initiative
# 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) 3 (Review & Recommend) X 4 (Review & Decide)
Initiative
Title
No Mow
May 2.0
Deliverable
• Consider if any recommended changes to No Mow May (NMM) are needed, including program
expansion to other property types (condos, commercial, etc.) and report-back method for residents.
• Establish a communication strategy with support from the City Communication area.
• Link NMM promotion with the promotion of rain and pollinator gardens.
• Explore ways for residents to add additional "greening" efforts beyond NMM, including soil health
Leads
Tom
Tessman,
Hilda
Martinez,
Suryash
Rawat
Target
Completion
Date
Q2
Budget Required: (Completed by staff) Funds are available for this project, including to purchase and distribute yard signs (600 signs at $6.25 =
$3,750), and host workshops with partners on related topics (~$3,250 for two workshops). Might include yard equipment giveaways like electric
lawn equipment or a rain barrel as incentive for participation (~$1,000).
Staff Support Required (Completed by staff):
• Liaison: ~26 hours (1 hr/week for first half 2023)
• Comms: 40-60 hours (stories, video, sign distribution, etc.)
• Other staff: 5 hours for Weed Inspector/Parks Dept.
Liaison Comments: 1,200 residents participated in NMM 2022, it was a popular program and relieved enforcement pressure on Parks staff during a
busy season. Staff is supportive.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) 3 (Review & Recommend) X 4 (Review & Decide)
Initiative
Title
Green
Business
Deliverable
• Strengthen and bring more business to the Green Business Recognition Program. Establish
an annual outreach and recruitment calendar including spring communications campaign;
present at Chamber, Rotary and other relevant business associations
Leads
Cory Lukens,
Teri
Hovanec,
Target
Completion
Date
Q4
Template Updated 2021.06.08
Recognition
Program • Add bike rack fund participation as part of rubric, as well as one-stop lighting audits, tree
preservation.
Bayardo
Lanzas
Budget Required: (Completed by staff) Budget needs to provide materials at presentations, one print media recruitment campaign, business
recognition decal purchases (~$2,500)
Staff Support Required (Completed by staff):
• Liaison: ~26 hours (30 mins/week to manage Better Together site, coordinate new business recognition, support presentations and advise
on promotion campaigns)
• Comms: 80 hours (8/story) (Chamber weekly e-ad, storytelling of those we’re recognizing, potential annual mixer support, social media
campaign)
• Other staff: N/A
Liaison Comments: This is an established yet dynamic program. Staff is supportive.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative
Title
Project Earth
Partnership
Deliverable
• Partner with Project Earth on student-identified sustainability priorities, such as
building renewable energy and energy efficiency, bus electrification, native plantings, water use, and cafeteria waste reduction (composting and Styrofoam trays).
Leads
Ella Machart,
Suryash Rawat
Target
Completion
Date
Q2
Budget Required: (Completed by staff) N/A
Staff Support Required (Completed by staff):
• Liaison: ~10 hours (coordinate connection between Project Earth & EEC, with school district contacts)
• Comms: N/A
• Other staff: N/A
Liaison Comments: Staff is supportive, 10 CAP actions rely on school district support and implementation for completion.
City Manager Comments:
Progress Q1:
Progress Q2:
Template Updated 2021.06.08
Progress Q3:
Progress Q4:
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Tree
Recognition
Campaign
Deliverable
• “Parade of Trees” tree recognition campaign around Arbor Day
• Residents submit photos and locations of special trees. Trees are mapped and residents
are invited to do a walking tour to see the trees. Tree photos can be used in social
media to raise awareness around Edina’s tree canopy.
• EEC may award special tree recognitions: “most climbable tree,” “spookiest,” etc.
• Mayor will be invited to recognize beloved trees during Mayor’s Minute
Leads
Cory Lukens, Teri
Hovanec, John
Haugen
Target
Completion
Date
Q4
Budget Required: (Completed by staff) budget needs for tree medallions for tree awards
Staff Support Required (Completed by staff):
• Liaison: ~10 hours (works with Comms and GIS staff to organize communication campaign and populate online parade of trees map.)
• Comms: 160 hours (Provide campaign design assistance, tree signifier design (e.g. tree medallion) and production, stories/videos on special
trees around Edina)
• Other staff: ~10 hours for GIS staff to receive special tree submissions, geocode them and produce walking tour map
Liaison Comments: While staff is supportive, this is the equivalent of one month of staff time for communications – other ways to accomplish this
initiative with fewer resources are needed
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Commercial
Tree Ordinance
Deliverable
Assess Edina’s Commercial Tree Ordinance by comparing to similar ordinances
adopted in relevant cities; determine if changes should be made.
Leads
John Haugen, Hilda
Martinez, Tom Tessman
Target
Completion
Date Q4
Budget Required: (Completed by staff) N/A
Template Updated 2021.06.08
Staff Support Required (Completed by staff):
• Liaison: ~15 hours (advise EEC at key points, interview colleagues in neighboring cities, gather staff comment as needed)
• Comms: N/A
• Other staff: ~10 hours for other relevant staff to offer comment (Legal, Forestry, Building Inspections, Planning, Parks, Engineering)
Liaison Comments: EEC recommended an amendment to Edina’s residential tree ordinance in 2022. Staff is supportive.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #
6
Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge X 1 (Study & Report) 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Time of Sale Energy
Disclosure Program
Deliverable
Review the program currently under implementation in Bloomington and Minneapolis.
Analyze local data and evaluate if it is a program that can be implemented in the city of
Edina.
Leads
Hilda Martinez,
Stephen Schima,
Cory Lukens
Target
Completion
Date Q4
Budget Required: (Completed by staff) Funds are not needed for this project.
Staff Support Required (Completed by staff):
• Liaison: ~10 hours (advise EEC at key points, interview colleagues in Bloomington & Minneapolis, gather staff comment as needed)
• Comms: N/A
• Other staff: Potentially ~5 hours for other relevant staff to offer comment and provide data (Assessing, IT, Inspections, Health)
Liaison Comments: Liaison is supportive, given this project’s potential to substantially increase the number of homes on Edina that receive an energy
audit annually. A “study and report” phase is needed to identify options, though EEC may be prepared to make a recommendation to Council in 2023
as well.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Template Updated 2021.06.08
Initiative # 7 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative
Title
Organized
Trash
Collection
Approach
Deliverable
• Develop a strategic plan for the City of Edina to adequately assess Organized Trash
Collection as an alternative to the Open system, with a focus on identifying and
answering open questions that Staff, Council, Residents and Commissioners have
• work with Staff to collect data on the current state of trash hauling in Edina, and
raise information so that decision-makers are looking at the issue with accuracy,
clarity, and comprehensive data points.
• Include a work session with Council to discuss early findings. Receive feedback from
ETC. The deliverable is a report and recommendation on how to proceed with OTC.
Leads
John Haugen,
Bayardo Lanzas
Target
Completion
Date
Q4
Budget Required: (Completed by staff) N/A
Staff Support Required (Completed by staff):
• Liaison: ~10 hours (advise EEC, gather staff comment and support data collection)
• Comms: N/A
• Other staff: ~20 hours from Transportation Planner, City Attorney, Recycling Coordinator
Liaison Comments: Staff is supportive, organized trash collection is related to two Climate Actions; this initiative builds on ETC “Study and Report”
2021 initiative.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 8 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) X 2 (Review & Comment) 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative
Title
Other
Commission
Support
Deliverable
• Comment on joint initiative between Planning and Transportation
Commissions focused on parking. EEC members may join a sub-committee led
by PC or ETC on this topic.
• Comment on other Commission CAP-related initiatives, as invited. Expected
commissions include Planning, Transportation, Human Rights and Relations.
Leads
Hilda Martinez,
Stephen Schima
Target Completion
Date
Q4
Template Updated 2021.06.08
Budget Required: (Completed by staff) N/A
Staff Support Required (Completed by staff):
• Liaison: ~5 hours (coordinate with EEC and other commission staff liaisons to share comment)
• Comms:
• Other staff: ~3 hours for organizing support from other Commission Staff Liaisons
Liaison Comments: Staff liaison expects limited time commitment by the EEC on this topic. Four Climate Actions relate to parking management; Staff
supports cross-commission work to recommend implementation pathways for these actions.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
2023 quarterly communications topics:
o Reusable and single-use bag awareness campaign (related to 2022 EEC recommendation related to plastic bag management in Edina)
o Electric lawncare awareness versus fossil-fueled lawncare equipment (related to No Mow May & CAP actions)
Complete Streets Pilot (likely in Cahill district in future years)
Template Updated 2021.06.08
Commission: Parks & Recreation Commission
2023 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Support initiatives related to Fred Richards and Braemar project
implementation if LOST referenda pass. Create task forces or sub-
groups to address specific requests for Park Board input (e.g., amenity
selection or implementation for the details of the master plans). If
unsuccessful, assist with identifying potential funding sources and
options.
Deliverable
Support initiatives via task force or
other manner to advance the master
plan aspects to ensure the community
voice is represented.
Leads
Fred Richards: Strother,
Weaver, Pfuhl
Braemar: Good,
Spanhake, Williams (S)
Target
Completion Date
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): PARC would support the work of staff by bring the community perspective to various components of the master
plan implementation.
Liaison Comments: If the referendum is successful there will be a multitude of touch points with the community and user groups to move from master plan into
detail design development. That process would likely include engagement opportunities for the community and have representatives from PARC to assist in
those efforts.
City Manager Comments:
Initiative # 2 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Report and provide recommendations on alternative funding sources
for park related improvements including parks, facilities, and enterprise
upgrades. The report will include a philanthropic wish list.
Deliverable
Report generated and to be used as a
foundation for Initiative #3.
Leads
Pfuhl, Haas, Doscotch
Target
Completion Date
April 2023
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): 10-15 hours
Liaison Comments: Baseline information has been completed by staff for PARC discussion and recommendation.
City Manager Comments:
Template Updated 2021.06.08
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Investigate and evaluate comparative community Park funding
practices and compare to Edina process for park capital improvement
project funding. Leverage prior alternative funding initiative work
product to develop a recommended plan for future Edina Park project
funding in view of current unfunded capital improvement projects.
Deliverable
Investigate external comparison cities
and other best practices for
generating a report on recommended
practices for Edina.
Leads
Doscotch (L), Haas,
DeFor (S)
Target
Completion Date
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): 20-30 hours of research assistance for PARC data collection
Liaison Comments: This type of project was discussed at the City Council CIP meeting as an important set of data for future comparison and discussion.
City Manager Comments:
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Continuation of 2022 Initiative to present information about Parks and
Recreation facilities, services, and systems with up to six community
groups. Including staffing needs for the success of programs and any
referendum progress if successful.
Deliverable
Presentation Document with
Communications Div. Support and
deliver presentation to six community
groups
Leads
Good, Welsh, Haas,
Weaver
Target
Completion Date
Deliverable by
March,
presentations
ongoing
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): P&R 10-15; Communications / marketing support? TBD on Town Talk and any related presentation or marketing
materials.
Liaison Comments: Continuation of a 2022 initiative to utilize in-person and town talk formats.
City Manager Comments:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Review and comment on aspects of future Grandview Yard Park
Template Updated 2021.06.08
Commission: Arts and Culture Commission
2023 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Grandview Yard Artwork
Deliverable: Review and Recommend on décor elements and
programming for 5146 Eden Ave.
• As the Grandview site is planned, ACC would participate in
community comment and planning of art in the new park
space.
Leads: Target
Completion Date Sub-Committee or
Working Group
Jennifer Faeth
Rebecca Sorensen
Brian Stemmler
Alyssa Fram
Nikhil Konkimalla*
Budget Required: (Completed by staff) Community Development has indicated that there are funds available for this project.
Staff Support Required (Completed by staff):
• Liaison: 1-2 hours a month
• Comms: Not much ACC assistance needed
Other staff: Community Development would keep ACC appraised of site development as project moves forward
Liaison Comments: Staff is supportive. The ACC is the established community review body for public art.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: City of Edina Street Art
Policy and Practices
Deliverable: Research and review programs currently implemented
in other cities around the metro. Analyze local data and evaluate
how a program can be implemented in the City of Edina. Create a
guide for creative placemaking for street art within Edina.
Leads: Brian Stemmler Target
Completion Date Sub-Committee or
Working Group
Kathy Amlaw
Template Updated 2021.06.08
Laura Westlund
Alyssa Fram
Reeya Anand*
Budget Required: (Completed by staff) Funds are not needed for this project.
Staff Support Required (Completed by staff):
• Liaison: ~1 hours per month
• Comms: Possible press release and social media information once report is written if Council is supportive. Initial stages, very little comms needed.
• Other staff:
Liaison Comments: Staff is supportive. A “study and report” phase is needed to identify options, though ACC may be prepared to make a recommendation to
Council in 2023 as well. Perhaps research first and then create a guide could be a secondary in the “parking lot” as a project to do once the research is complete.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Adding a Public Art
Component to Planning and Public
Development
Deliverable: Update and revise report created by ACC in 2021 to
incorporate City Attorney feedback. ACC will review addition of a
public art notification to planning and public development when
new land use applications are received.
Leads: Alana Zbaren Target
Completion Date Sub-Committee or
Working Group
Jennifer Faeth
Kathy Amlaw
Susan Chandler
Budget Required: (Completed by staff) Funds are not needed for this project.
Staff Support Required (Completed by staff):
• Liaison: ~5 hours per month concurrent with staff work planning Public Art Master Plan
• Comms: not much
• Other staff: Work with Planning Department on regulations and understanding ordinances
Liaison Comments: Staff will create a parallel Public Art Master Plan in 2023.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Template Updated 2021.06.08
Progress Q4:
Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Pursuit of new Art Center
space
Deliverable: Continue Advocating for a new Art Space and bring the
community perspective to the staff process that will review facility
space needs and projects of probable cost scenarios.
Leads: Target completion
date: ongoing Sub-Committee or
Working Group
Kathy Amlaw
Alana Zbaren
Laura Westlund
Susan Chandler
Budget Required: (Completed by staff) Funds are not needed for this project.
Staff Support Required (Completed by staff):
• Liaison: ~1-2 hours a month
• Comms: If a new Art Center becomes more front and center, community discussion and participation will be paramount. Communcations would be
brought into assist with that to ensure transparency.
• Other staff: Planning, Facilities, other departments who may be affected.
Liaison Comments: Staff will be working with HGA and Sara Peterson to prioritize direction and generate options for a new art space. ACC will assist in giving
community buy in and perspective. Staff is supportive of ongoing discussion with ACC.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title: Utility Boxes Deliverable: Add Art Wraps to City owned Utility Boxes. ACC
will jury artwork and chose artists to be represented
throughout the City.
Leads: Laura Westlund Target
Completion Date Sub-Committee or
Working Group
Susan Johnson
Template Updated 2021.06.08
Nikhil Konkimalla*
Reeya Anand*
Budget Required: (Completed by staff) Funds are available for this project. Staff in multiple departments have indicated interest in promoting art on boxes.
Staff Support Required (Completed by staff):
• Liaison: Staff will do the call for artwork and coordinate installation. ~1-2 hours per month
• Comms: Promotion during call for artists and possibly during/after installation to celebrate art in Edina
• Other staff: Assistance may be needed for installation
Liaison Comments: This will be a project undertaken jointly with City staff and ACC members.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 6 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Performances on the Plaza and
ACC presence at additional City Events
Deliverable: Grow ACC presence at Performances on the
Plaza, Edina Fall into the Arts Festival, Edina Fourth of July
Parade and other events. Promote ACC initiatives and art in
Edina.
Leads: Rebecca
Sorensen
Target
Completion Date
Sub-Committee or
Working Group
Jenn Faeth
Brian Stemmler
Susan Johnson
Reeya Anand*
Budget Required: (Completed by staff) Sweat equity, possible monetary budget required for purchase of give-aways, tent/table setups.
Staff Support Required (Completed by staff):
• Liaison: ~1-2 hours a month
• Comms: ~ assist with design of possible promotions, marketing materials, social media posts
• Other staff:
Liaison Comments:
City Manager Comments:
Template Updated 2021.06.08
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Template Updated 2021.06.08
Commission: Human Rights and Relations Commission
2023 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Sharing Values, Sharing Communities Event. Determine
topic at least four months in advance of the scheduled event.
Deliverable
Plan and host a Sharing Values,
Sharing Communities Event in 2023
Leads
Bennett, Jian
Target
Completion Date
October 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative. Yes, funds are available.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: In 2021, the HRRC planned and hosted the Stop the Hate event had 60 in-person attendees and had engaged 1,018 people via Facebook.
HRRC is currently planning an extension event on October 2, 2022, which the title is How to Stop the Hate. The focus will be providing strategies on how to
prevent and combat hate. The HRRC has selected and planned topics that are relevant and timely to the Edina community.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Days of Remembrance to be held in alignment with the
United States 2023 commemoration date. Potential need for amended
resolution if topic is broadened to include additional events of genocide.
Deliverable
Plan & host a 2023 Days of
Remembrance Event with the possibility
of amending initial DOR resolution
Leads
Felton
Target
Completion Date
April 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative. Yes, funds are available. In previous years, funds are used towards marketing for the event.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: The 2022 Days of Remembrance (DOR) event was held virtually with Eva Moreimi as the guest speaker. The HRRC has been planned and
hosted the event for 11 years in various attendance modes such as in-person, hybrid, and virtual.
City Manager Comments:
Progress Q1:
Progress Q2:
Template Updated 2021.06.08
Progress Q3:
Progress Q4:
Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Bias and discrimination event response:
• Continue quarterly meetings with Edina Police Department
• Review Bias Events Response Plan
• Review police community data interactions within Edina
Deliverable
Continue quarterly meetings, review
Bias Events Response Plan and police
community data
Leads
Missaghi, Jian,
Ahluwalia, Felton
Target
Completion Date
December 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative. In previous years, no funds have been used for these items individually.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: Quarterly meetings with Edina Police Department have been opportunity to strengthen relationship with HRRC and Police Department. Bias
Events Response Plan was approved by Council in May 2021. Staff supports review of Bias Events Response Plan and HRRC to determine levels of support and
resource the commission can provide as a community response.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Tom Oye Award: Coordinate and select one recipient for the 2023 Tom
Oye Award
Deliverable
Planning and awarding of Tom Oye
Award
Leads
Guadarrama, Epstein,
Jian
Target
Completion Date
December 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: The HRRC has planned and awarded the Tom Oye Award since 2006. The Tom Oye Award recognizes community members who advance
human rights and the event award ceremony is held the first City Council meeting in December.
City Manager Comments:
Progress Q1:
Progress Q2:
Template Updated 2021.06.08
Progress Q3:
Progress Q4:
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Climate Action Plan HS 4-3: Evaluate community organizations, networks,
and connections serving those who require special attention, such as
people who are elderly, homebound, isolated, living with disabilities, or
those likely to be in need of financial assistance, during or after extreme
weather events (e.g., heat, cold, and heavy precipitation). Recommend, if
needed, creation of additional community resources or enhancement,
leveraging, or support of existing relationships with community
organizations, networks, and connections.
Deliverable
Provide evaluation of community,
networks and connections
Leads
Segall, Ismail, Stringer
Moore
Target
Completion Date
December 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments: This work plan proposal item originated from the Climate Action Plan. The HRRC would like to evaluate and recommend possibly
enhancements of community organizations, networks and connections who serve populations that need additional supports in extreme weather events.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Provide community perspective and input to the Racial Equity
Advancement Team (REAT) on the planning of the Juneteenth event in
2023.
Deliverable
Provide input to REAT throughout the
planning and implementation of 2023
Juneteenth event.
Leads
Stringer Moore,
Jian
Target
Completion Date
June 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Template Updated 2021.06.08
Liaison Comments: In 2022, the REAT and additional City staff members in partnership with 3 members of the HRRC planned and implemented the City’s first
Juneteenth event. The HRRC members have provided community input and immense support in the 2022 Juneteenth event. Planning of Juneteenth event will be
led by City staff members with input from HRRC throughout the planning.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Ageism: helping community understand, how to mitigate it, educate and assess
With a focus on equity, study and report on location and features of, and access to, City facilities (i.e., parks and recreational facilities, community gardens,
meeting rooms, and transportation facilities including sidewalks and bicycle facilities)
Research and report potential models for Edina residents to review, comment on, and make recommendations for changes to the policies and procedures of local
law enforcement.
Study & report what other cities are doing to provide reparations
Template Updated 2021.06.08
Commission: Community Health Commission
DRAFT 2023 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Study and report examples of city-level strategies to communicate
public health topics that enhance social connectedness.
Report to Council Q 3 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
None for 2023. Has potential to require significant Communications and Community Engagement hours depending on future recommendations and
implementation of programs.
Liaison Comments: Restart of previous work plan item with focus on social connectedness. Intention is to create report with examples from across the Country
that are existing and could be used as model initiatives.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and recommend actions from 2022 Stop the Bleed report for
Council review and potential implementation.
Report to Council Greg Wright, Mary
Absolon
Q1 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Minimal
Liaison Comments: Staff is supportive, possible collaboration/coordination between Fire and CHC regarding recommendations.
City Manager Comments:
Progress Q1:
Progress Q2:
Template Updated 2021.06.08
Progress Q3:
Progress Q4:
Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Appoint Community Health Commission representative and alternate
to serve on Opioid Stakeholder group lead by Bloomington Public
Health.
Nomination Leads Target
Completion Date
Q1 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
None
Liaison Comments: Necessary for resident/commission presence in decision-making process for opioid settlement funding plan.
City Manager Comments:
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Evaluate process for declaring racism as a Public Health Emergency in
the City of Edina
Report to Council Leads
Tracy Nelson, Philip
King-Lowe, Nick
Mattison
Target
Completion Date
Q4 2023
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Minimal
Liaison Comments: Initiative previously discussed as joint initiative between HRRC and CHC. CHC would like to take lead on this initiative and examine models
from other jurisdictions that have made similar proclamations.
City Manager Comments:
Progress Q1:
Progress Q2:
Template Updated 2021.06.08
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Multi-Unit Housing Smoke Free policy discussions and recommendations
Commission
Proposed
Work Plan
Agenda
Process & Timeline
Roles
Next Steps
Chair Presentations
1
City Council Work Session
October 6, 2022
2
Strategic Policy
Implementation Level
Vision Edina(Twenty-year)
Budget Work Plan(Two-year)
Department Work Plans (Annual)
Employee Work Plans (Annual)
Commission Work Plans (Annual)
Proposed by: Commission
Approved by: Council
Comprehensive Plan (Ten-year)
Capital Improvement Plan (Five-year)
3
October 6
Chair Presentation
November 1
Staff Presentation
Chairs
•Present work plan proposals
•Focus on items needing
explanation
Admin Staff
•Present city-wide
recommendations for work plan
proposals
City Council
•Ask questions
•Make sure to understand scope
and item being requested
Staff Liaisons
•Available for questions
Admin Staff & Liaisons
•Available for questions
City Council
•Provide feedback for staff to
develop a final recommendations
Next Steps
4
Oct. 6 –Nov. 1………….Staff/City Manager Review
Review proposed work plans and offer comments / adjustments for City Council consideration
November 1………………Staff Presentation
Staff will present comments on work plan initiatives
Receive feedback from Council on edits/changes
Nov. 1 –Dec. 6………….Staff/City Manager Review
Incorporate Council feedback
December 6………………City Council Approval
Work plans approved at the City Council meeting
Presentation
Order
5:40 Heritage Preservation Commission
5:47 Transportation Commission
5:54 Planning Commission
6:01 Energy & Environment Commission
6:08 Parks & Recreation Commission
6:15 Community Health Commission
6:22 Human Rights & Relations Commission
6:29 Arts & Culture Commission
5