HomeMy WebLinkAbout2022-06-21 City Council Work Session PacketAgenda
City Council Work Session
City of Edina, Minnesota
Community Room, City Hall
Tuesday, June 21, 2022
5:30 PM
I.Call To Order
II.Roll Call
III.Joint Meeting: Heritage Preservation Commission
IV.Heritage Preservation Commission Ordinance and Practices
V.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli&cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: June 21, 2022 Agenda Item #: III.
To:Mayor and City Council Item Type:
Other
From:Emily Bodeker, Assistant City Planner
Item Activity:
Subject:Joint Meeting: Heritage Preservation Commission Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, discussion only.
INTRODUCTION:
The Heritage Preservation Commission will update City Council on the current work plan and discuss potential
future topics
ATTACHMENTS:
Description
2022 Heritage Preservation Commission Work Plan
Approved by City Council December 7, 2021
Commission: Heritage Preservation Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Review and decide on Certificates of Appropriateness (COA)
applications for changes to heritage landmark designated properties.
Deliverable
COAs
Leads:
All Commission
Target
Completion Date
Ongoing
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required. Preservation Consultant funding comes from the Planning Department budget.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Pre-Application meeting with staff liaison and application review time/report from Staff Liaison and Consultant Vogel. Staff time is dependent on how many
applications/preapplication meeting requests are received.
Progress Q1: The HPC has reviewed 5 COAs and reviewed one sketch plan so far in 2022. Additional COAs are expected throughout the remainder of the year.
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Recruit nominees and award and promote the 2022 Heritage
Preservation Award during Preservation Month in May.
Deliverable
Award the 2022 Heritage Award,
post nomination form and award
winner on Edina social media
Leads
Sarah Nymo
Target
Completion Date
May
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required. Money for plaque comes from Planning budget.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Public outreach: press release, social media posts, publish existing website form for nominations. Article on winner after award is given.
Progress Q1: The HPC awarded Town Hall Station the 2022 Edina Heritage Award. The award was accepted at the May 4th City Council meeting.
Approved by City Council December 7, 2021
Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Based on owner interest, nominate eligible properties as Edina
Heritage Landmarks and add additional properties to the eligible
property list.
Deliverable
Add to eligible property list
Designate additional Edina Heritage
Landmark properties
Leads
All commission
Target
Completion Date
Ongoing
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required. Money for plaque comes from Planning budget.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Public outreach: press release, social media posts, publish existing website form for nominations. Article on winner after award is given.
Progress Q1: Staff is actively working with one property on Landmark designation and expects it to be reviewed by the HPC and City Council in 2022. There
has been additional interest from property owners due to letters sent out by the HPC to eligible properties.
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Review at least 3 Plans of Treatment for Landmark properties Deliverable
Highlight potential work plan items
related to plans of treatment for
future work plans
Leads
All Commission
Target
Completion Date
2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No additional funds required.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
None-review will take place during HPC meetings as time on agendas allows.
Progress Q1: The HPC has reviewed the plan of treatment documents for Grange Hall and Cahill school.
Approved by City Council December 7, 2021
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Explore the development of a century home recognition program in
Edina based on programs in other cities; define the resources needed
to manage a potential program in the future.
Deliverable
Report to Council
Leads
Jane Lonnquist
Mark Hassenstab
Target
Completion Date
2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
No budget requested at this time. Initiative is to gather information/research on a potential program in Edina and information on potential future costs if
implemented.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Initiative and research to be completed by Commission leads
Progress Q1: Commissioners Lonnquist and Hassenstab have started research on existing Century Home programs in other cities.
Initiative # 6 Initiative Type ☒ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Create a plan on how to test community archeological model created
by the 2019 archeological study
Deliverable
Report to Council
Leads
Garrett Knudsen
Annie Schilling
Target
Completion Date
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
There are not funds available for this project. Grant opportunities may be available if funding is required.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
The HPC will need permission and will need to work in coordination with the Parks Department on potential sites and potential programming. Social media
and communications support to promote the community event.
Progress Q1: Commissioner Knudsen is reviewing the 2019 archeological study and has requested GIS layers for further research.
Approved by City Council December 7, 2021
Initiative # 7 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on the City’s escrow fee policy Deliverable
Feedback to staff
Leads
All Commissioners
Target
Completion Date
End of 2022
Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this
initiative.
There are not funds available for this project.
Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support?
Help creating education materials (graphic design) and social media/marketing support.
Progress Q1: Staff has drafted an escrow fee policy for Landmark properties. Additional code updates/document updates are expected in 2022 to help with
confusion and to provide clear guidance on projects moving forward. The proposed escrow fee will likely be part of those updates.
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
- Implement Century Home Program (Need to complete initiative #5 first and receive Council approval)
- Implement plan for community archeological project (Need to complete initiative #6 first and receive Council approval)
Date: June 21, 2022 Agenda Item #: IV.
To:Mayor and City Council Item Type:
Other
From:Emily Bodeker, Assistant City Planner
Item Activity:
Subject:Heritage Preservation Commission Ordinance and
Practices
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None; discussion only.
INTRODUCTION:
Discuss ordinance, documents and processes of the HPC and potential future modification.
ATTACHMENTS:
Description
Article IX. Edina Heritage Landmarks
Country Club Plan of Treatment
Country Club Application Checklist Documents
COA Application
1
EDINA’S HISTORIC COUNTRY CLUB DISTRICT
PLAN OF TREATMENT
PLANNING OBJECTIVE
The primary objective of the Country Club Heritage Landmark District is preservation of the existing
historic house facades and streetscapes. Certificates of Appropriateness from the Heritage
Preservation Board will be required for demolition, moving buildings, and new construction within the
district. In fulfillment of this responsibility, the City has adopted the Secretary of the Interior’s
Standards for the Treatment of Historic Properties as the basis for the Board’s design review decisions.
The preferred treatment for heritage preservation resources in the Country Club District is
rehabilitation, which is defined as the act or process of making possible a compatible use for a property
through repair, alterations, and additions while preserving those portions or features which convey its
historical, cultural, or architectural values.
SECRETARY OF THE INTERIOR’S STANDARDS
The Secretary of the Interior’s standards for rehabilitation are neither technical nor prescriptive, but are
intended to promote responsible preservation practices. They are regulatory only with respect to
Certificates of Appropriateness for demolition and new construction; for work that is not subject to
design review, they are advisory. The standards for rehabilitation are:
a) A property will be used as it was historically or be given a new use that requires minimal change
to its distinctive materials, features, spaces, and spatial relationships.
b) The historic character of a property will be retained and preserved. The removal of distinctive
materials or alteration of features, spaces, and spatial relationships that characterize a property will
be avoided.
c) Each property will be recognized as a physical record of its time, place, and use. Changes that
create a false sense of historical development, such as adding conjectural features or elements
from other historic properties, will not be undertaken.
d) Changes to a property that have acquired historic significance in their own right will be retained
and preserved.
e) Distinctive materials, features, finishes, and construction techniques or examples of craftsmanship
that characterize a property will be preserved.
f) Deteriorated historic features will be repaired rather than replaced. Where the severity of
deterioration requires replacement of a distinctive feature, the new feature will match the old in
design, color, texture, and, where possible, materials. Replacement of missing features will be
substantiated by documentary and physical evidence.
g) Chemical or physical treatments, if appropriate, will be undertaken using the gentlest means
possible. Treatments that cause damage to historic materials will not be used.
h) Archaeological resources will be protected and preserved in place. If such resources must be
disturbed, mitigation measures will be undertaken.
i) New additions, exterior alterations, or related new construction will not destroy historic materials,
features, and spatial relationships that characterize the property. The new work shall be
differentiated from the old and will be compatible with the historic materials, features, size, scale
and proportion, and massing to protect the integrity of the property and its environment.
2
j) New additions and adjacent new construction will be undertaken in such a manner that, if removed
in the future, the essential form and integrity of the historic property and its environment will be
unimpaired.
CERTIFICATES OF APPROPRIATENESS
A Certificate of Appropriateness will be required before any City permit is issued for the demolition
and new construction of any principal dwelling or detached garage within the district boundaries.
Definitions:
Demolition - For purposes of design review and compliance with City Code §850.20 subd. 10,
demolition shall mean the physical alteration of a building that requires a city permit and where:
(a) 50% or more of the surface area of all exterior walls, in the
aggregate, are removed; or
(b) 50% or more of the principal roof structure is removed,
changing its shape, pitch, or height; or
(c) A front porch, side porch, vestibule, dormer, chimney, attached
garage, or porte-cochere is removed or destroyed.
This definition does not include removal of existing siding, roofing, trim, fascia, soffit, eave
moldings, windows, and doors.
Heritage Preservation Resource or Historic Building – Any building, site, structure, or object
that has been so designated by the Heritage Preservation Board on the basis of its historic
associations or historic architectural qualities which add to the significance of the district as a
whole. Heritage preservation resources may lack individual distinction but must possess historic
significance and integrity of those features necessary to convey their heritage preservation value.
An updated inventory of heritage preservation resources in the Country Club District is maintained
by the City Planner. Heritage preservation resources include those homes built from 1924 – 1944,
the period when the developer enforced rigid architectural standards on new home construction
through restrictive covenants.
No Certificate of Appropriateness will be approved for the demolition, in whole or in part, of any
heritage preservation resource in the district unless the applicant can show that the subject
property is not a heritage preservation resource, or no longer contributes to the historical
significance of the district because its historic integrity has been compromised by deterioration,
damage, or by inappropriate additions or alterations.
Except in extraordinary circumstances involving threats to public health or safety, no Certificate of
Appropriateness will be issued for the demolition of an existing heritage preservation resource in
the district without an approved design plan for new construction.
DESIGN REVIEW GUIDELINES
New home construction will be limited to existing residential lots and their design will be compatible
with the original (1924-1944) Country Club District deed restrictions relating to architecture. The
following guidelines generally reflect the principles of the deed restrictions and will be applied by the
Heritage Preservation Board to design review of plans for new houses:
Size, Scale & Massing - New homes should be compatible in size, scale, massing, orientation,
setback, color, and texture with historic buildings in the district constructed prior to 1945. Facades
should be architecturally similar to existing historic homes and visually relate to the historic facades of
nearby homes; radically contrasting façade designs will not be allowed. Entrances, porches, and other
projections should relate to the pattern of existing adjacent historic homes and respect the rhythm and
continuity of similar features along the street. Roof forms should be consistent with typical roof forms
3
of existing historic homes in terms of pitch, orientation, and complexity. New homes should be
constructed to a height compatible with existing adjacent historic homes, and the maximum height of
new construction should be within 10% of the average height of existing homes on adjacent lots, or the
average of the block measured from the original surface grade to the highest part of the roof.
Exterior Finishes - Traditional materials and exterior finishes (horizontal lap siding, stucco, brick,
false half-timbering, wood shakes, stone) are recommended for use on facades which are visible from
the street. The use of non-traditional materials (such as Hardi-Plank siding and steel roofing) should
be considered on a case-by-case basis; imitative wood or masonry finishes should duplicate the size,
shape, color, and texture of materials historically used in the District. Aluminum and vinyl siding are
not appropriate for street facades.
Accessory Mechanical Equipment - Mechanical equipment, solar panels, air conditioners, satellite
dishes, and antennae should be concealed whenever possible or placed in an inconspicuous location so
as not to intrude or detract from historic facades and streetscapes.
Decks & Accessory Structures - Contemporary designs are acceptable for decks and accessory
structures so long as they are not visible from the street.
Landscaping Elements - Landscaping such as retaining walls, planters, fences, planting beds, and
walkways, should be visually compatible with the historic character of the district in size, scale,
material, texture, and color. Retaining walls should follow the grade of the lot and blend with the
historic streetscape.
Impervious Surfaces - Construction of large areas of impervious surface for driveways, patios, and
off-street parking should be discouraged in favor of permeable pavement systems and other “green”
alternatives to solid concrete, brick, or bituminous paving.
Building Code Requirements - Building code requirements should be complied with in such a
manner that the architectural character of the new home is compatible with the historic character of the
neighborhood.
Year Built Identification - New homes should be clearly identified as such by means of a plaque or
inscription (to be placed on an exterior surface) bearing the year of construction.
GARAGES
Modernistic designs for new detached garages will be discouraged. New detached garages should
match the architectural style of the house on the same lot as well as the historic character of the
neighborhood. The following guidelines will be applied to design review of plans for new garages:
The new garage should be subordinate to the house. The preferred placement is at the rear of the lot or
set back from the front of the house to minimize the visual impact on adjacent homes and streetscapes.
Front facing attached garages are discouraged. No new detached garage should be taller, longer, or
wider than the house on the same lot. The roofline should have a maximum height within 10% of the
average height of existing detached garages on adjacent lots, or the average of the block.
Undecorated exterior walls longer than 16 feet should be avoided on elevations visible from the street
or adjacent properties.
New garages should be clearly identified as such by means of a plaque or inscription (to be placed on
an exterior surface) bearing the year of construction.
4
DRIVEWAYS
Driveways should be compatible in width and material with historic driveways in the district and
should be designed in such a manner that they do not radically change, obscure, or destroy the historic
character-defining spatial organization and landscape features of residential lots, yards, and
streetscapes. New curb-cuts should be avoided whenever possible.
CITY RESPONSIBILITIES
The City will develop and implement plans for the preservation, maintenance, and replacement of all
public infrastructure within the district, including streets, trees, sidewalks, street lighting, signs, parks,
and open space areas that give the neighborhood its distinguishing character.
The distinguishing original qualities and historic character of the district will not be damaged or
destroyed as a result of any undertaking funded or assisted by the City. The removal or alteration of
any historic building or landscape feature should be avoided whenever possible.
VOLUNTARY COMPLIANCE
The City will promote voluntary compliance with historic preservation standards for the rehabilitation
of individual historic properties by encouraging repairs, additions, or alterations which make possible
an efficient contemporary use of older homes in the district while preserving those features that are
historically and architecturally significant.
Although not ordinarily subject to Certificates of Appropriateness, small additions or minor alterations
should be done in such a manner that they do not destroy historically significant architectural features.
New additions should be differentiated from historic architecture and designed to be compatible with
the size, scale, color, material, and character of the property.
NATURAL DISASTERS
When historic properties are impacted by man-made or natural disasters, every reasonable effort will
be made to avoid total loss. If demolition must occur, historic buildings should be recorded so that a
body of information about them (photographs, drawings, and written data) will be preserved for the
benefit of the public.
DISTRICT RE-SURVEY
The City will arrange for a re-survey of the Edina Country Club District every ten years to document
changes in the appearance and historic integrity of historic properties; to revise the list of heritage
preservation resources and non-heritage preservation resources present within the district boundaries;
and to revise the district plan of treatment as needed. The next re-survey will take place circa 2017.
Resolution No. 2008-41
Adopted: 4-15-2008
Updated January 2020
COUNTRY CLUB DISTRICT
CERTIFICATE OF APPROPRIATENESS
(COA)
CHANGES TO STREET FACING FACADES
REQUIREMENTS:
Meeting with City Planner prior to application to review the proposed project.
Completed application and fee.
One copy of the exterior elevations of the entire façades detailing the proposed work.
Elevations should be drawn to scale and submitted on 11 x 17 paper and should
include an inventory of materials to be used.
Narrative explaining the proposed project and how the project meets the Plan of
Treatment
Survey of the property showing proposed changes. (See the City’s survey policy for
more information).
Elevation drawings showing the percentage of exterior walls being removed with the
proposed project.
Electronic submittal of all submitted documents emailed to City Planner or submitted
on a flash drive with the paper submittal.
Depending on the scope of the proposed project, the City Planner may require
additional information to be submitted prior to an application being deemed complete.
This may include more detailed construction drawings.
* Design guidelines can be found in the Country Club District’s Plan of Treatment *
A complete application package must be received by 4:30 p.m. on the deadline date to be heard
at the next Heritage Preservation Commission (HPC) meeting.
PROCESS:
Prior to the Meeting
Upon receipt of a complete application package, a notice will be mailed to property owners
within 200 feet of the subject property advising them of the requested COA and inviting them
to view the plans at City Hall. The City Planner will also send the application to the City’s
preservation consultant for their review.
The Planning Department will post a staff report on the City’s website as a part of the Heritage
Preservation Commission meeting packet on the Friday before the HPC meeting.
Heritage Preservation Commission Meeting
• The staff report with recommended action will be presented.
• The applicant will have an opportunity to elaborate on their project and address
questions. (15-minute presentation maximum).
• Members of the public will have an opportunity to ask questions and/or comment on
the project. (Time limit 3 mins per speaker).
• The HPC will ask questions, make comments and vote whether or not to approve
the project.
• Plans submitted with the application should be considered final. Any changes to the
plan presented at the meeting will delay the project.
There is a ten-day appeal period whereby a decision of the Commission may be appealed to the
City Council. If approved, a formal COA will be issued after the ten-day appeal period. At that
time the applicant may proceed with the building permit process. Any changes to the approved
plan must come back to the Heritage Preservation Board for a new COA, and a new notice will
be mailed to the recipients of the first meeting notice.
Note: The applicant (or a representative) must attend the HPC Meeting when the request for
a COA is considered.
Updated January 2020
COUNTRY CLUB DISTRICT
CERTIFICATE OF APPROPRIATENESS (COA)
NEW GARAGE/GARAGE DEMOLITION
REQUIREMENTS:
Meeting with City Planner prior to application to review the proposed project.
Completed application and fee.
One copy of the exterior elevations of the entire façades detailing the proposed work.
Elevations should be drawn to scale and submitted on 11 x 17 paper and should include an
inventory of materials to be used.
Narrative explaining the proposed project and how the project meets the Plan of Treatment
Survey of the property showing proposed changes. (See the City’s survey policy for more
information).
Elevation drawings showing the percentage of exterior walls being removed with the proposed
project.
Electronic submittal of all submitted documents emailed to City Planner or submitted on a
flash drive with the paper submittal.
Depending on the scope of the proposed project, the City Planner may require additional
information to be submitted prior to an application being deemed complete. This may
include more detailed construction drawings.
Photos of surrounding detached garages detailing the heights of the structures.
* Design guidelines can be found in the Country Club District’s Plan of Treatment*
The Plan of Treatment indicates that the roofline of the new garage should have a
maximum height within 10% of the average height of existing detached garages on
adjacent lots, or the average of the block.
A complete application package must be received by 4:30 p.m. on the deadline date to be
heard at the next Heritage Preservation Commission (HPC) meeting.
2
PROCESS:
Prior to the Meeting -
Upon receipt of a complete application package, a notice will be mailed to property owners
within 200 feet of the subject property advising them of the requested COA and inviting
them to view the plans at City Hall.
The Planning Department will post a staff report on the City’s website as a part of the
Heritage Preservation Commission meeting packet on the Friday before the HPC meeting.
Heritage Preservation Commission Meeting
• The staff report with recommended action will be presented.
• The applicant will have an opportunity to elaborate on their project and address
questions. (15-minute presentation maximum).
• Members of the public will have an opportunity to ask questions and/or comment
on the project. (Time limit 3 mins per speaker).
• The HPC will ask questions, make comments and vote whether or not to
approve the project.
• Plans submitted with the application should be considered final. Any changes to
the plan presented at the meeting will delay the project.
There is a ten-day appeal period whereby a decision of the Commission may be appealed to
the City Council. If approved, a formal COA will be issued after the ten-day appeal period
and the applicant may proceed with the building permit process. Any changes to the
approved plan must come back to the Heritage Preservation Commission for a new COA,
and a new notice will be mailed to the recipients of the first meeting notice.
Note: The applicant (or a representative) must attend the HPC Meeting when the request
for a COA is considered.
Updated January 2020
CERTIFICATE OF APPROPRIATENESS APPLICATION
COUNTRY CLUB DISTRICT
NEW HOME
REQUIREMENTS & PROCESS
A Certificate of Appropriateness (“COA”) is required prior to granting a permit for demolition,
moving a building and new construction within the Edina Country Club Historic District. The
following summary is intended to illuminate the COA process and to reflect the minimum
documentation required from applicants. Each case is specific; the Heritage Preservation HPC
(“HPC”) may require further information and documentation from the applicant in addition to
those items listed below prior to approval of a COA. Additional information regarding the
COA application and review process may be obtained from Planning Department staff and the
City website. Applicants should expect to work closely with the Assistant City Planner
specializing in heritage preservation matters throughout the COA process.
REQUIREMENTS: All of the following items must be included with this application. An
incomplete application will not be accepted.
Meeting with City Planner prior to application to review the proposed project.
Application fee (non-refundable) Make check payable to “City of Edina”
$1,200.00 - Non-heritage resource properties
$600.00 - Heritage Resource properties. (If not redesignated, process ends.)
$600.00 - If redesignated to NON-heritage resource, process continues.
Survey of the property showing proposed changes. (See the City’s survey policy for more
information).
Aerial photograph of the site or scaled drawing, with the location of all existing
buildings, structures and other improvements, driveways, parking areas, sidewalks,
landscape features and other defining physical features of the subject property and any
neighboring structures within 50 feet of the property lines clearly identified.
Landscape plan and schedule in accordance with Edina City Code Chapter 36, Article
XII, Division 5, Sec. 36-1437, to include foundation plantings.
Elevation drawings of all sides of the new buildings or additions and enlargements to
existing buildings including a description of existing and proposed exterior building
materials.
Exterior scale front façade elevation of the proposed work and the immediately
adjacent neighboring homes, accurately depicting the grade, roof and eave lines of
neighboring structures in relation to the grade, roof and eave lines of the proposed
work, driveway locations and the distances between the structures.
Digital photographs of the existing structures on the property and neighboring
properties, including:
1. Front or main façade, as viewed from the public right of way.
2. Adjacent neighboring structures, photographed in such a way that shows
the relationship of these structures to the structure in question, as viewed
from the public right of way.
3. Adjacent neighboring structures, as viewed from the rear yard of the
subject property.
Streetscape photographs depicting the existing home and the other properties on both
sides of the street on the same block (for context).
Building material sample board showing the materials that will be used on the building
exterior, including the selection of colors.
A narrative summarizing how the proposed home meets the requirements of the
Country Club District Plan of Treatment.
Depending on the scope of the proposed project, the City Planner may require additional
information to be submitted prior to an application being deemed complete. This may include
more detailed construction drawings.
Electronic submittal of all submitted documents emailed to City Planner or submitted on a
flash drive with the paper submittal.
*A complete application package must be received by 4:30 p.m. on the deadline
date to be heard at the next Heritage Preservation Commission (HPC) meeting*
Design Review Guidelines: The HPC’s review of the COA application will be based on the
Design Review Guidelines detailed in the Plan of Treatment for the District, the Secretary of
the Interior’s Standards for the Treatment of Historic Properties, the Comprehensive Heritage
Preservation Plan, and the heritage landmark preservation study of the District. The general
aim of the guidelines for new construction is to encourage visual compatibility of the project
with the historic architectural significance and visual character of the district.
PROCESS:
Any building, site, structure or object that has been so designated by the Heritage Preservation
Commission on the basis of its historic associations or historic architectural qualities which add
to the significance of the District as a whole. In addition, any home constructed in the Country
Club District from 1924 to 1944 is identified in the Plan of Treatment as Heritage Preservation
Resources. An updated inventory of heritage preservation resources in the Country Club
District is maintained by the Planning Department.
No COA will be approved for the demolition, in whole or in part, of any heritage
preservation resource in the District unless the applicant can show that the subject
property a) is not a heritage preservation resource, OR b) no longer contributes to the
historical significance of the District because its historic integrity has been compromised
by deterioration, damage or by inappropriate additions or alterations.
Prior to any review of a COA application for demolition or removal of a Heritage Preservation
Resource, the HPC will accept evidence and documentation supporting an applicant’s claim that
a property is not a Heritage Preservation Resource at a regular monthly meeting; the applicant
will be charged a $600 fee. If the HPC determines the property is not a Heritage Preservation
Resource, the applicant may then move forward with an application for a COA for the new
construction.
COA Application Review Meetings: Because of the significant potential impact new
construction can have on the historic character of the District, and to allow adequate time for
public comment and review of the initial submitted plan and any subsequent revisions, a COA
application for demolition, removal and new home construction in the District
requires at least two mandatory public meetings, held during the HPC’s regular
monthly meeting times at least one month apart. (This does not include the meeting
required to redesignate a heritage resource property to non-heritage resource.)
First COA Review Meeting: The HPC will consider a) plans and supporting materials
presented by the applicant, b) staff report and recommendation, c) public comment. The
HPC may request additional information from the applicant and staff at the second meeting
and will clearly identify any concerns or conditions that must be met prior to the second
public meeting or final approval.
During the meeting, the applicant or an appointed representative of the applicant will be
asked to summarize the project, present building material samples, and answer questions. A
representative for the applicant should be qualified to answer questions or the application
may be delayed. The applications for demolition and new construction are reviewed by the
HPC simultaneously. In some complicated cases, the HPC may decide that a site visit is
required to fully consider the proposal. Site visits are made outside of the normal meeting
time, at a time determined during the public meeting.
Second COA Review Meeting: Upon finding that a COA application meets the
requirements and review standards, the HPC may grant approval of the COA at this
meeting. All plans must be complete and in final form, including dimensions and selected
building materials. Notification of the second meeting is not required if held within one
month.
Once the application has been reviewed and questions have been answered, a vote will be
taken. All motions and business of the HPC are carried by majority vote. The following
actions may be taken:
Approved as presented - grant the COA. Proceed with the building permit process after
the 10-day appeal period has passed.
Approved with modifications and/or conditions.
Continuation or tabling of an application. In cases where insufficient information is
provided, or if the applicant and the HPC agree to continue the case, the application
process may be continued to a future named date, for which the applicant will provide a
letter authorizing a continuation of the COA application. If both parties do not agree to
the continuance, then the HPC must act by approving or denying the proposal.
Denial of the application.
Appeals: Any party aggrieved by a decision of the HPC may appeal by filing a written appeal
with the City Clerk no later than ten days after the decision of the HPC. If after ten days, no
appeal is filed, the right of appeal shall be deemed waived and the decision of the HPC will be
final. The City Council will hear and decide all appeals in the manner provided by City Code.
*Notification Requirements:
Notification that the HPC will consider a COA application for a potential
demolition/new home will be mailed to property owners within a 300 foot perimeter of
the subject property at least 10 days prior to the meeting.
In situations where the chief building official overrides the authority of the HPC and
where there are no changes to the building plans approved through the COA process;
the HPC and surrounding property owners included in the initial COA mailing list will
be notified prior to the commencement of the construction/demolition activity
authorized by the chief building official. However, if the building plans approved through
the COA process change, the COA must be brought back to the HPC to address the
proposed changes.
NOTE: ANY CHANGES TO THE PLANS APPROVED for the Certificate of
Appropriateness (COA) will require a new COA application and notification of
the surrounding properties as required for the initial COA review. The changes
from the approved plan must be specifically listed by the builder or architect in
that application.
COUNTRY CLUB DISTRICT
CERTIFICATE OF APPROPRIATENESS
(COA)
OPTIONAL SKETCH PLAN REVIEW
Prior to filing a complete application (no application fee is required), an applicant may request
to meet with the Heritage Preservation Commission (HPC) for an informal exchange when the
HPC can review the basic concept of a proposed project and offer suggestions to a potential
applicant. The purpose of this review is to provide assistance in resolving problems or meeting
requirements if the potential applicant decides to proceed with the COA process. In this
manner, the HPC may provide preliminary, non-binding guidance on the suitability of the
project with a minimum burden of expense on a property owner. Such consultation shall bind
neither the property owner nor the HPC, and statements made by HPC members shall not
form a basis for invalidating any subsequent action taken. Materials presented for this discussion
should include site plans, drawings, photographs or other sufficient information to allow for a
meaningful understanding of the intended conceptual design. Sketch Plan Review does not
require formal notice to neighboring properties but must take place only at regular (formal)
meetings of the HPC and is subject to available time on the agenda.
Note – An opinion of the Commission does not constitute an approval of the
proposed project.
For further information, or to schedule a meeting, contact Emily Bodeker, Assistant City
Planner at 952-826-0462, or EBodeker@EdinaMN.gov
EDINA HERITAGE LANDMARK
Case Number:
Date:
Fee:
Planning Department
4801 West Fiftieth Street * Edina, MN 55424 * (952) 826-0462 FAX (952) 826-0389
Application for : CERTIFICATE OF APPROPRIATENESS FEE: $600.00
$1,200.00 New House
Property Address:
APPLICANT:
Name:
Address: Phone:
PROPERTY OWNER:
Name:
Address: Phone:
Legal Description Of Property:
Zoning: P.I.D.#:
Explanation Of Request
(Use Reverse Side Or Additional Pages If Necessary)
Is A Variance Required: Yes No
Architect Name: Phone:
Surveyor Name: Phone:
Property Owner's Signature (Date) Applicant's Signature (Date)
Revised: 6/2010