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Home My WebLink About2022-09-07 City Council Work Session PacketAgenda City Council Work Session City of Edina, Minnesota Community Room, City Hall Wednesday, September 7, 2022 5:30 PM I.Call To Order II.Roll Call III.Joint Meeting: Transportation Commission IV.Joint Meeting: Energy & Environment Commission V.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli%cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: September 7, 2022 Agenda Item #: III. To:Mayor and City Council Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Joint Meeting: Transportation Commission Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None; discussion only. INTRODUCTION: Transportation Commission members will provide an update on current work plan initiatives. ATTACHMENTS: Description 2022 Work Plan Progress Report Approved by City Council December 7, 2021 Commission: Transportation Commission 2022 Annual Work Plan Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Boulevard Tree Policy Research, develop and recommend a citywide boulevard tree policy that addresses planting, protection, maintenance, removal and funding. Deliverable Policy for consideration by City Council Lead Lori Richman Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month from Staff Liaison, periodic support from City Forester and/or Community Development Director. Jan: Looking for committee members to assist in developing the policy, reviewing other agencies’ policies. Feb: Met with City Forester, planning to talk to other Commissions about their thoughts. Mar: Met with representatives from Planning, Energy & Environment, and Park and Recreation Commissions, will meet with Manager Neal Apr 6 to discuss how to move forward. Apr: EEC has work plan initiative to propose revisions to tree ordinances that will support Climate Action Plan. Once ETC approves draft boulevard tree language, it will be submitted to EEC to be included in their ordinance recommendations. May: Commission reviewed draft ordinance. Jun: Commission reviewed and approved an updated ordinance for submission to the EEC. Jul: EEC reviewed draft ordinance, city attorney is reviewing language. EEC expected to approve ordinance at their August meeting. Aug: The Commission approved an advisory communication to City Council supporting EEC’s proposed tree ordinance amendments. Approved by City Council December 7, 2021 Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Public Transit Checklist Develop a transit checklist to review on the proposed development projects. Planning Commission will review and comment Deliverables Report to City Council Lead Andy Lewis Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-3 hours per month from Staff Liaison; periodic support from Community Development Director. Jan: Reached out to members of the Planning Commission and Met Council for updates on transit operations in the city in 2022. Feb: Met with Metro Transit staff; service levels are expected to decrease due to driver shortage and ridership decline. Next step is to take information and start formalizing checklist. Mar: Reviewed example frameworks, putting together a draft. Apr: Working with document currently used by Planning Commission, making revisions based on ETC discussions. May: Commission discussed ideas/topics to include in checklist. Jun: Commission reviewed revised list of ideas/topics. Subcommittee will reach out to Planning Commission members to review. Jul: Work paused to determine whether Planning is interested in deliverable and to better understand Commission’s role in development review process. Aug: Not sure that this deliverable is valuable to Planning Commission, as it overlaps with guidance they already have. Future work may including reviewing Planning’s transportation guidance and creating a work plan initiative around that. Approved by City Council December 7, 2021 Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) PACS Fund Policy Review and recommend changes to the Pedestrian and Cyclist Safety Fund policy. Deliverable Report to City Council Lead Chris Brown Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-3 hours per month by Staff Liaison; periodic support from Finance and/or Administration Jan: Would like to meet with staff to understand expenditures and buying power of the fund. Admin and Engineering are preparing a report on fund to bring to Commission for review and comment. Feb: Scheduling meeting with staff to discuss next steps. Mar: Met with staff to learn about PACS Fund, staff work and current challenges. Apr: Reviewing data provided by staff, trying to determine what the objective is and how this initiative can be helpful to staff. May: Organized data provided by staff, working on how best to structure deliverable. Jun: No update. Jul: No update. Aug: No update. Approved by City Council December 7, 2021 Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) SRTS Demonstration Projects Study Pedestrian and Bicycle Master Plan and report on potential Safe Routes to School demonstration projects. Deliverable Report to staff Lead TBD Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month from Staff Liaison. Jan: No update. Feb: No update. Mar: No update, change lead to TBD. Apr: On hold until new Commissioner is appointed. May: No update. Jun: No update. Jul: No update. Aug: Lead resigned, Commission terminated initiative. Approved by City Council December 7, 2021 Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) TIS Process Review Study and report on other agencies' process for completed traffic impact studies related to development/redevelopment projects. Deliverable Report to City Council Lead TBD Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month by Staff Liaison; periodic support from Director of Engineering and Community Development Director. Jan: No update. Feb: No update. Mar: No update, change lead to TBD. Apr: On hold until new Commissioner is appointed. May: No update. Jun: No update. Jul: No update. Aug: Lead resigned, Commission terminated initiative. Approved by City Council December 7, 2021 Initiative #6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Transit Connectivity Review the Pedestrian and Bicycle Master Plan and recommend changes to proposed facilities to improve connectivity to public transit. Deliverables Report to City Council Lead Andy Lewis Target Completion Date Q4 Budget Required: No funds available. Staff Support Required: 1-2 hours per month from Staff Liaison. Jan: Committee will meet to discuss first steps. Feb: This initiative will follow the lead of Initiative #2. Mar: Discussed limited transit opportunities in Edina, considering reviewing the Southdale Transit Station and surrounding area, which is a key connector. Apr: Driver shortage continues to be a problem for Metro Transit. Subcommittee recommends focusing efforts on E Line and Southdale Transit Center, ignoring services that are currently suspended, and will incorporate last year’s work into this initiative. May: Subcommittee is considering refocusing initiative to advocate for improvements at Southdale Transit Center or for transit service reinstatements. Jun: Subcommittee is considering including in the deliverable a recommendation that City Council advocate to Metro Transit for improvements to the Southdale Transit Center as part of the E Line project, as well as for general transit service restoration. Jul: Commission is considering drafting an advisory communication to City Council about the proposed relocation of the Southdale Transit Center. Aug: Commission approved an advisory communication to City Council about transit service and the proposed relocation of the Southdale Transit Center. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Organized trash collection Date: September 7, 2022 Agenda Item #: IV. To:Mayor and City Council Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:Joint Meeting: Energy & Environment Commission Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, discussion only. INTRODUCTION: Energy & Environment Chair Hilda Martinez will share an update on the EEC 2022 work plan initiatives with City Council. ATTACHMENTS: Description EEC 2022 Work Plan Progress Report Approved by City Council December 7, 2021 Commission: Energy and Environment Commission 2022 Annual Work Plan Proposal Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Support Natural Habitat (Greenspace and Trees) Support new ordinance development or the modification of current ones to protect tree canopy and explore the benefit from initiatives like No Mow May that can help expand the green ground coverage on the City. Relates to CAP items GC1-4 & GC2 -2 Deliverable Review and recommend to Council on trees, greenspace, pollinators, and more sustainable private lawn management such as water sensor on lawn irrigation systems, bee lawns, pollinator friendly gardens, fall/spring cleanup practices. Leads: Hilda Martinez Support: Michelle Horan (pollinators/lawn), Teri Hovanec, Tom Tessman and John Haugen (Trees), Ava Shumway & Suryash Rawat (either) Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. No funds requested. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Consultation with City Forester. Progress Q1: Council approved No Mow May via Resolution of Support March 22, 2022 Progress Q2: ~1,200 residential lawns signed up to participate in Now Mow May. 600 signs were ordered, at a total cost of $3,750 Progress Q3: EEC approved residential tree protection ordinance for advancement to Council for approval, on 8/11/2022 Progress Q4: Approved by City Council December 7, 2021 Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Green Business Recognition Program - Strengthen and bring more business to the Green Business Recognition Program (promotion, outreach, etc.) Deliverable: double the number of businesses participating in Green Business Recognition program Leads: Michelle Horan Support: Cory Lukens, Teri Hovanec, Ukasha Dakane Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: New workgroup members were recruited and approved Progress Q2: Postcard promoting Green Business Program was mailed to 2,606 businesses with 2-49 employees; tabled at Edina Chamber Golf Tournament Progress Q3: City of Edina recognized 8 new or returning Green Businesses; presenting to Edina Chamber 8/19, Edina Rotary 9/1 Progress Q4: Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and comment on recycling and organic multi-family building program. Deliverable: Comment on developed program Leads: Hilda Martinez & Teri Hovanec Support: Bayardo Lanzas Target Completion Date: Q4 Approved by City Council December 7, 2021 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Partner with Organics Recycling Coordinator Progress Q1: No update yet Progress Q2: No update yet Progress Q3: Will receive presentation from Organics Recycling Coordinator in November Progress Q4: Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate and table at City events to educate the community on initiatives by the EEC. Deliverable -Presence at up to 4 City events to include Fourth of July, Open Streets, Arts Fair, and/or Farmers Market. Each EEC member commits to volunteering at least once. Leads: Bayardo Lanzas Support: Hilda Martinez, Suryash Rawat Target Completion Date: Q4 Budget Required: (Completed by staff) Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: No update yet Progress Q2: No update yet Progress Q3: Marched in July 4 parade Progress Q4: Approved by City Council December 7, 2021 Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Initiative Title: Plastic Bag Policy - Revise and update 2017 report on possible recommendations for a plastic bag ordinance. Deliverable: updated report with recommendation. Leads: Michelle Horan Support: Cory Lukens, Tom Tessman, Ava Shumway, Ukasha Dakane, Stephen Schima Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: No update yet Progress Q2: No update yet Progress Q3: Expecting presentation of findings and recommendation to EEC, to inform final report/recommendation to Council Progress Q4: Approved by City Council December 7, 2021 Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Host 1-2 networking meetings with metro cities environmental commissions Deliverable: 1-2 meetings Leads: Cory Lukens Support: John Haugen, Tom Tessman, Suryash Rawat Target Completion Date: Q4 Budget Required: (Completed by staff) Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (Completed by staff): How many hours of support by the staff liaison? Communications / marketing support? Progress Q1: Progress Q2: Co-planned Conservation Minnesota Resident Commission Knowledge Share with commissioners statewide. ~60 commissioners from Minnesota cities attended. Progress Q3: Progress Q4: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) St. Louis Park inspired Rainwater Rewards Program