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HomeMy WebLinkAbout2023-02-21 City Council Meeting MinutesPage 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL FEBRUARY 21, 2023 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:03 p.m., then shared the procedure for public hearing and community comment. II. ROLLCALL Answering rollcall were Members Agnew, Jackson, Pierce, Risser, Hovland. Absent: None. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS CORRECTED Member Jackson made a motion, seconded by Member Pierce, to approve the meeting agenda as presented with the minor correction on Community Comment. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. V. COMMUNITY COMMENT Janey Westin, 6136 Brookview Avenue, inquired about the status of City ARPA fund use in completing City Hall’s air filtration work. V.A. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to Community Comments at the last meeting. VI. CONSENT AGENDA ADOPTED AS AMENDED Member Jackson made a motion, seconded by Member Agnew, approving the consent agenda as amended, removing VI.C, Arts and Culture Commission Advisory Communication; Amending 2023 Work Plan to Establish a Microgrant Process: VI.A. Approve Minutes of the Work Session and Regular Meeting of February 7, 2023 VI.B. Approve Claims for Payment for Check Register Claims Pre-List dated February 3, 2023, totaling $1,855,887.97 and Pre-List dated February 10, 2023, totaling $1,661,171.95 VI.C. Arts and Culture Commission Advisory Communication; Amending 2023 Work Plan to Establish a Microgrant Process VI.D. Adopt Ordinance No. 2023-02; Amending Chapter 1 of Edina City Code Concerning Background Checks VI.E. Approve Summary Publication for Ordinance No. 2023-02; Concerning Background Checks VI.F. Approve Summary Publication for Ordinance No. 2023-03; Multi-Family Housing in the City’s Commercial Zoning Districts VI.G. Adopt Resolution No. 2023-18; Final Plat and Conservation Easement for 6416 McCauley Circle VI.H. Adopt Resolution No. 2023-19; Calling for a Public Hearing on the Proposed Establishment of the 72nd and France 2 Tax Increment Financing District VI.I. Request for Purchase; Minnesota Task Force 1 Structure Collapse Technician Tuition, awarding the bid to the recommended low bidder, Guardian Center in Georgia Minutes/Edina City Council/February 21, 2023 Page 2 VI.J. Request for Purchase; 77th and Parklawn Traffic Control Cabinet, awarding the bid to the recommended low bidder, Traffic Control Corporation, $40,477.50 VI.K. Request for Purchase; Change Order; EV and Solar Code Analysis Contract, awarding the bid to the recommended low bidder, WSB Engineering, $4,890 VI.L. Request for Purchase; Residential Permit Review Support, awarding the bid to the recommended low bidder, Bolton & Menk, $50,996 VI.M. Request for Purchase; Street Light Poles for Eden Grange Roundabouts, awarding the bid to the recommended low bidder, HAPCO, $40,875.00 VI.N. Reject Bids for Contract FC22-01 Public Works Trench Drains VI.O. Request for Purchase; Printing of Edition: Edina, awarding the bid to the recommended low bidder, Jessen Press, $35,940 VI.P. Approve 2023 ARPA Grant Agreement Contracts VI.Q. Approve Temporary Intoxicating On-Sale Liquor License VI.R. Approve New On-Sale Wine License and On-Sale 3.2 Percent Malt Liquor License for Peoples Organic Coffee Bakery Cafes, Inc., dba Peoples Organic VI.S. Approve Out-of-State Travel for Mayor Hovland Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. ITEMS REMOVED FROM CONSENT AGENDA VI.C. ARTS AND CULTURE COMMISSION ADVISORY COMMUNICATION; AMENDING 2023 WORK PLAN TO ESTABLISH A MICROGRANT PROCESS – APPROVED The Council thanked the Commission for the microgrant idea that centered around community building, which was much needed post-pandemic. The Council thanked the Commission members for their research and bringing this forward then recognized the work of Chair Sorensen who was leaving the Commission. Member Jackson made a motion, seconded by Member Pierce, to approve the Arts and Culture Commission Advisory Communication; amending 2023 Work Plan to establish a microgrant process. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VII. PUBLIC HEARINGS Affidavits of Notice presented and ordered placed on file. VII.A. RESOLUTION NO. 2023-14; APPROVING PROPOSED APPLICATION FOR 2023 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBGRANTEE AGREEMENT – ADOPTED Affordable Housing Development Manager Hawkinson stated the Community Development Block Grant (CDBG) Program was a federal entitlement program administered by the U.S. Department of Housing and Urban Development (HUD) and managed by Hennepin County to oversee the distribution of funds to cities. The funds are to be used for improvements of housing and providing a suitable living environment for persons with low and moderate incomes. She said Edina’s estimated 2023 CDBG budget allotment was estimated to be $146,622., which was a decrease to what was allocated in 2022 by $30,850. The amount allocated was based on the 2023 Appropriations Act and the American Community Survey. When HUD established the 2023 CDBG budget later this spring, Edina would be notified of any changes to its allotment. If a change in the budget occurred, the amount would be adjusted accordingly. Of the $146,622 total allocation, 15% ($21,993) was set aside for Public Services, which was administered by Hennepin County, and $124,629 was available for the Community Development portion of the CDBG allocation, which was approved by the City Council. Staff was seeking an action on February 21 rather than laying this item over until March 7 in order to comply with Hennepin County timelines. The Council asked questions and provided feedback. Minutes/Edina City Council/February 21, 2023 Page 3 Mayor Hovland opened the public hearing at 7:19 p.m. Public Testimony No one appeared. Member Jackson made a motion, seconded by Member Agnew, to close the public hearing. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Member Jackson introduced and moved adoption of Resolution No. 2023-14 approving proposed application for 2023 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and authorizing execution of Subgrantee Agreement. Member Pierce seconded the motion. Roll call: Ayes: Agnew, Jackson, Pierce, Risser, Hovland VII.B. RESOLUTION NO. 2023-16; SUBDIVISION – 4404 VALLEY VIEW ROAD – CONTINUED TO MARCH 7, 2023 Community Development Director Teague stated City Homes was requesting a subdivision of 4404 Valley View Road to establish individual lots for their four-unit townhome project that was approved for this site in 2022. The proposal would simply create the lot for each unit so they could be sold off individually. The Council asked questions and provided feedback. Rebecca Remick, City Homes, shared their request for approval of the plans and just dividing through the common wall and platting with Hennepin County to sell as individual townhomes. Mayor Hovland opened the public hearing at 7:35 p.m. Public Testimony Janey Westin, 6136 Brookview Avenue, addressed the Council. Jim Grotz, 5513 Park Place, addressed the Council. Lori Grotz, 5513 Park Place, addressed the Council. Member Agnew made a motion, seconded by Member Jackson, to close the public hearing at noon on February 27, 2023 and continue consideration of Resolution No. 2023-16, Subdivision – 4404 Valley View Road, until March 7, 2023. Roll call: Ayes: Agnew, Jackson, Pierce, Risser, Hovland VII.C. RESOLUTION NO. 2023-17; PRELIMINARY DEVELOPMENT SITE PLAN REVIEW FOR 5146 EDEN AVENUE (FORMER PUBLIC WORKS SITE) – CONTINUED TO MARCH 7, 2023 Mr. Teague stated Jester Concepts was requesting preliminary site plan approval to build a 13,500-square- foot restaurant with an outdoor dining area, outdoor bar and pizza oven at the former Public Works site located at 5146 Eden Avenue. The plans included public restrooms attached to the restaurant but would be available for users of the public park. This would be Phase 2 of the redevelopment of the site with Phase 1 an 86-unit senior cooperative housing project. He said the property was zoned PUD. Planned Unit Development then reviewed the proposed narrative and plans in detail. He noted the proposed plans were consistent with the approved overall development for this Planned Unit Development. The Council asked questions and provided feedback. Minutes/Edina City Council/February 21, 2023 Page 4 Brent Fredrick, Jester Concepts, shared his excitement for the restaurant for residents of the City as well as its potential to attract from surrounding areas and said while the restaurant seemed large at 13,000 square feet it would also serve as an event center. He said he was excited about the design that included the park and pathways to walk from the senior coop to Grandview Yard and then spoke about filtration operations for their woodfire grill which could be addressed if needed. Mayor Hovland opened the public hearing at 7:32 p.m. Public Testimony Janey Westin, 6136 Brookview Avenue, addressed the Council. Member Jackson made a motion, seconded by Member Pierce, to close the public hearing at noon on February 27, 2023 and continue consideration of Resolution No. 2023-17, approving preliminary development site plan for the construction of a restaurant within PUD-24 at 5146 Eden Avenue, until March 7, 2023. Roll call: Ayes: Agnew, Jackson, Pierce, Risser, Hovland VIII. REPORTS/RECOMMENDATIONS VIII.A. AGREEMENT WITH TREE TRUST FOR TREE SALE – APPROVED Parks & Natural Resources Assistant Director Swenson introduced City Forester Overholt and Assistant City Forester Beres then said Council was asked to approve the agreement with Tree Trust for a residential tree sale. He reviewed the City’s climate action plan to increase tree canopy that increased home values, attracted birds and bees, and was a gift to future generations then outlined the NexGen trees program for a goal of planting 1,000 trees throughout the community. He said Tree Trust was a non-profit organization and then outlined the plan to offer for sale 200 trees of 6-8 feet tall at $50 per tree. City Forester Overholt explained more about the program and their goal to get trees on private property and future options to provide installation or delivery to households at a cost. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Member Pierce, to approve agreement with Tree Trust for tree sale. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VIII.B. ORDINANCE NO. 2023-03; MULTI-FAMILY HOUSING IN THE CITY’S COMMERICAL ZONING DISTRICTS - ADOPTED Mr. Teague stated on December 8, 2022, the Edina Housing and Redevelopment Authority approved an amendment to the City's affordable housing policy. The ordinance amended the Zoning Ordinance to be consistent with the approved Affordable Housing Policy. The Planning Commission held a public hearing and recommended approval as written. The Council asked questions and provided feedback. Member Agnew moved to waive Second Reading and adopt Ordinance No. 2023-03 an ordinance amendment regarding housing in commercial districts and review the ordinance in one year. Member Pierce seconded the motion. Roll call: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Minutes/Edina City Council/February 21, 2023 Page 5 VIII.C. 2023 BOARD AND COMMISSION APPOINTMENTS – APPROVED Mr. Neal said interviews were conducted for 23 open Board & Commission seats and after consideration the following members were recommended for appointment. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Member Pierce, to appoint Arts & Culture Commissioners Anne Curtin, Tim Scully, and Peter O’Shea; Community Health Commissioners Andrea Leszko and Andrea Patineau; Energy & Environment Commissioner LeAnn Weber; Heritage Preservation Commissioners Devon Nickels, Shawn Jarvinen, and Elizabeth Turner; Human Rights & Relations Commissioner Bianca Dawkins, Jon Rogers, and Daisy Khalifa; Parks & Recreation Commissioners Joseph Luangrath and Greg Ytterbo; Planning Commissioners Will Bornstein, Meriwether Felt, Ryan Daye and Lou Miranda; Transportation Commissioners Grant Wright and Roger Bildsten; Construction Board of Appeals Alex Conzemius; and Board of Appeals and Equalization Katie Broich and Scott Roti. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VIII.D. 2023 AGREEMENT BETWEEN THE CITY OF EDINA AND INDEPENDENT SCHOOL DISTRICT NO. 273; GENERAL SCHOOL DISTRICT ELECTION – APPROVED Mr. Neal said the City had provided election management services to the Edina Schools per the terms of a general agreement since 1986. In 2022, the City Council canceled that agreement and asked the School District to manage its own elections in the future. As part of that agreement, the City offered to conduct the School District’s 2023 general election as part of a transition to the new system. Agenda item VIII, D, was an agreement for the City to provide services to the Edina School District in which the City would manage all aspects of the District’s 2023 general election. The agreement reflected the same customary election management practices the City had provided to the District for the past 30+ years, with one material exception. The exception from past practices that was incorporated in the proposed agreement was a cap on the amount the District would pay the City for the services provided in the agreement. That cap was $150,000. There was not a cap in the previous agreement. In previous agreements, the City billed the District for services provided in the agreement. The District had always paid the full amount billed by the City. In the proposed agreement, the City agreed to accept $150,000 as full payment for services provided under the agreement and staff agreed $150,000 was likely to be sufficient to cover anticipated costs. The City and School District staffs were going to work together this year to create a new elections management system and the City would track its costs of providing the service and share that information with the School District. He said the School Board approved the proposed agreement at their February 13 meeting and if the City and School District were going to collaborate on the District’s 2023 elections, it was imperative that the agreement be approved as soon as possible. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Member Agnew, to approve the 2023 agreement between the City of Edina and Independent School District No. 273 for the General School District Election. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. IX. COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) - Received X.A. MINUTES: ENERGY AND ENVIRONMENT COMMISSION, DECEMBER 8, 2022 AND JANUARY 12, 2023 Minutes/Edina City Council/February 21, 2023 Page 6 X.B. MINUTES: PARKS AND RECREATION COMMISSION, NOVEMBER 1, 2022 X. MANAGER’S COMMENTS – Received X.A. PREP MEMO FEBRUARY 21, 2023 XI. MAYOR AND COUNCIL COMMENTS – Received XII. ADJOURNMENT Member Jackson made a motion, seconded by Member Pierce, to adjourn the meeting at 9:04 p.m. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Respectfully submitted, Noel Mills Ford, Deputy City Clerk Minutes approved by Edina City Council, March 7, 2023. James B. Hovland, Mayor Video Copy of the February 21, 2023, meeting available. Noel Mills Ford (Mar 8, 2023 10:32 CST) Noel Mills Ford