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Home My WebLink About1997 Annual Budgeto e Cl) .10 • j�C�RPORA�� '888 .rvgSA\rd• ok e - )� N /y rV a • �CO1. r.S =� 1997 ANNUAL BUDGET TABLE OF CONTENTS SUMMARY OF REVENUES & EXPENDITURES PAGE Overview Revenue by Fund & Source 1 - 3 Expenditures by Fund & Source 4 - 6 GENERAL GOVERNMENT Overview Mayor & Council 7 7 - 8 Administration 9 9-10 PUBLIC WORKS Overview Administration 21-22 Engineering 23-24 Supervision 25-26 Payroll Distribution 27-28 Street Maintenance 29-32 Street Lighting 33-34 Street Name Signs 35-36 Traffic Control 37-38 Bridges /Guard Rails 39-40 Retaining Wall Maintenance 41-42 Sidewalks /Ramps /Parking Lots 43-46 o`` @ t4 H �O 'o .a 1997 ANNUAL BUDGET TABLE OF CONTENTS PAGE IV. PUBLIC SAFETY Overview Police Protection 47-50 Civilian Defense 51-52 Animal Control 53-54 Fire Protection 55-58 Public Health 59-60 Inspections 61-62 V. PARK & RECREATION Overview Administration 63-64 Recreation 65-70 Payroll Distribution 71-72 Maintenance 73-82 VI. NON - DEPARTMENTAL Overview Contingencies 83-84 Capital Plan Appropriation 85-86 Special Assessments on City Property 87-88 Reserve Rebuild 89-90 Fire Station Debt Service 91-92 Commissions & Special Projects 93-96 VII. Appendix Central Services Overview General 97-98 City Hall 99-100 Public Works Building 101-102 Equipment Operation 103-104 CPO Taxes Revenue Overview Total Revenues Distribution by Type Misc. Rev 2.9% ntgovt't Aid 8.5% t Fines 2.3% Fees & Charges 8.4% Licenses & Permits 5.9% Total Expenditures Overview Total Expenditures Distribution by Area Public Works 23.7% Public Safety 48. Total Expenditures Distribution by Expenditure Personal Services 55.2% Contractual Services 12. Commodities 4.9% General Government 13.4% Non - Departmental 1.7% 'ark & Recreation 12.4% Equipment 6.1% t�entrai cervices 21.7% PAGE -2 REVENUES GENERAL -10 SUMMARY 1996 1994 1995 1997 GENERAL FUND: TAXES: PROPERTY TAXES 10,697,391 11,131,600 11,853,440 12,178,440 12,531,244 PENALTIES & INTEREST 1,356 20,597 (5,000) 10,000 10,000 LOSS DUE TO ABATEMENTS 0 0 0 (325,000) (250,000) TOTAL TAXES 10,698,747 11,152,197 11,848,440 11,863,440 12,291,244 LICENSE AND PERMITS: BEER WINE AND LIQUOR 27,524 33,527 29,000 28,000 29,000 CIGARETTE 10,875 10,146 9,000 7,500 8,000 DOG AND IMPOUNDING FEES 12,483 12,546 12,000 15,000 12,000 FOOD AND SOFT DRINKS 50,410 60,250 62,000 62,000 63,000 GAS PUMPS, TANKS AND BURNING 9,375 10,283 9,000 9,000 10,000 TEMP TRUCK ROUTE 0 970 4,000 2,000 3,000 MASSAGE AND AMUSEMENT 2,229 2,410 2,000 2,000 2,000 SCAV. AND GARBAGE COLLECT 7,120 7,620 5,000 7,500 7,500 BUILDING 572,047 650,638 615,000 610,000 630,000 PLUMBING 65,177 73,152 65,000 60,000 65,000 SIGN 5,765 6,900 6,000 5,000 6,000 HEATING, VENT AND MECHANICAL 145,703 160,097 140,000 135,000 140,000 OTHER 6,617 9,521 6,000 6,000 6,000 POOLS AND SPA 13,705 14,380 15,800 14,000 15,000 SPRINKLER 10,970 14,941 12,000 12,000 12,000 TOTAL LICENSES AND PERMITS 940,000 1,067,381 991,800 975,000 1,008,500 FEES AND CHARGES: ENGINEERING AND CLERICAL 93,511 132,268 110,000 120,000 120,000 PLANNING FEES 12,606 13,653 12,500 12,000 13,000 FALSE ALARM - POLICE 43,083 48,717 48,000 47,000 49,000 FALSE ALARM - FIRE 7,121 2,971 2,000 2,000 3,000 POLICE SERVICES 0 94,500 75,000 75,000 75,000 HAZMAT FEE 435 445 1,000 1,000 1,000 SERVICES HRA 175,000 180,000 180,000 180,000 180,000 CHARGES TO OTHER FUNDS 131,004 135,000 141,750 141,750 146,700 AMBULANCE SERVICE 670,855 780,387 675,000 650,000 720,000 RECREATION REGISTRATION 80,887 81,158 82,000 93,000 84,000 LABORATORY FEES 13,362 11,352 13,000 18,500 14,000 MAINT ASSMT - 50TH & FRANCE 10,000 10,000 10,000 10,000 10,000 HOUSING FOUNDATION CONTRACT 20,225 22,337 22,000 20,000 20,000 TOTAL FEES AND CHARGES 1,258,089 1,512,788 1,372,250 1,370,250 1,435,700 FINES AND FORFEITURES: MUNICIPAL COURT FINES 322,992 545,996 390,000 375,000 395,000 GENERAL -10 OTHER REVENUES: INCOME ON INVESTMENTS SALE AND RENTAL OF PROPERTY DONATIONS MISCELLANEOUS REVENUE CONTRIBUTION FROM LIQUOR TOTAL OTHER REVENUES INTERGOVERNMENTAL AID: HACA STATE HIGHWAY AID FEDERAL AID POLICE AID(1 %) HENNEPIN COUNTY HEALTH TOTAL INTERGOVERNMENTAL AID TOTAL OPERATING REVENUE REVENUES SUMMARY 1994 1995 REVENUES SUMMARY 1996 PAGE -3 1997 21,417 14,948 15,000 15,000 15,000 76,738 64,815 52,000 50,000 50,000 325 1,278 500 500 500 32,527 46,593 30,500 31,000 30,000 380,000 383,000 400,000 400,000 400,000 511,007 510,634 498,000 496,500 495,500 994,020 1,002,263 917,820 904,000 932,635 140,556 140,000 140,000 140,000 140,000 9,964 7,622 7,800 12,000 8,000 254,007 264,375 255,000 255,000 260,000 113,949 113,731 113,100 113,100 113,100 1,512,496 1,527,991 1,433,720 1,424,100 1,453,735 15,243,331 16,316,987 16,534,210 16, 504,290 17,079,679 GENERAL -10 GENERAL FUND: GENERAL GOVERNMENT: MAYOR AND COUNCIL ADMINISTRATION PLANNING FINANCE ELECTIONS ASSESSING LEGAL & COURT SERVICES TOTAL GENERAL GOVERNMENT PUBLIC WORKS: ADMINISTRATION ENGINEERING SUPERVISION STREET MAINTENANCE STREET LIGHTING STREET NAME SIGNS TRAFFIC CONTROL BRIDGES /GUARD RAILS RETAINING WALL MAINTENANCE SIDEWALKS, RAMPS & PARKING LOTS TOTAL PUBLIC WORKS PUBLIC SAFETY: POLICE CIVILIAN DEFENSE ANIMAL CONTROL FIRE PUBLIC HEALTH INSPECTIONS TOTAL PUBLIC SAFETY PARK & RECREATION: ADMINISTRATION RECREATION MAINTENANCE TOTAL PARK DEPARTMENT EXPENDITURES SUMMARY 1994 1995 1996 62,234 62,894 63,822 639,820 656,090 667,172 223,566 230,906 251,917 377,878 387,029 400,577 65,489 23,707 123,040 387,431 399,587 420,889 361,471 330,485 358,000 2,117,889 2,090,698 2,285,417 PAGE -4 1997 63,822 65,214 667,172 702,638 251,917 264,246 400,701 415,004 123,040 42,676 420,889 436,384 358,000 365,000 2,285,541 2,291,162 130,119 130,959 137,382 137,382 466,128 467,620 525,088 525,088 481,932 481,019 524,902 524,902 1,622,995 1,827,582 2,010,307 2,010,307 354,127 402,685 416,000 416,000 57,266 66,488 63,000 63,000 92,252 93,837 101,000 101,000 15,240 8,776 16,500 16,500 925 4,654 17,000 17,000 69,021 72,976 99,808 99,808 3,290,005 3,556,596 3,910,987 3,910,987 3,876,595 4,163,514 4,495,675 4,495,675 22,453 35,752 34,683 34,683 63,465 57,483 63,249 63,249 2,431,305 2,538,460 2,593,912 2,593,912 343,621 364,650 367,778 367,778 340,664 385,625 367,870 367,870 7,078,103 7,545,484 7,923,168 7,923,168 436,206 439,520 483,900 487,140 104,242 136,108 136,550 132,142 1,257,654 1,368,278 1,449,254 1,433,714 1,798,102 1,943,906 2,069,704 2,052,996 141,808 541,209 550,461 2,053,010 431,500 67,500 119,500 17,500 19,000 4,719,549 36,755 65,113 2,714,885 379,680 401,519 503,599 137,045 1,485,639 2,126,283 PAGE -5 EXPENDITURES GENERAL -10 SUMMARY 1995 1993 1994 1996 NON - DEPARTMENTAL EXPENDITURES: CONTINGENCIES 64,815 186,195 75,000 63,000 70,000 RESERVE REBUILD 0 0 84,000 84,000 0 SPECIAL ASSESSMENTS 29,623 20,781 29,000 33,700 29,000 CAPITAL PLAN APPROPRIATION 117,000 50,159 50,159 50,159 0 FIRE DEBT SERVICE 0 0 0 0 88,000 COMMISSIONS & SPECIAL PROJECTS 86,151 102,176 100,740 100,740 104,265 TOTAL NON - DEPARTMENTAL 297,589 359,311 338,899 331,599 291,265 TOTAL OPERATING EXPENDITURES 14,581,688 15,495,995 16,528,175 16,504,291 17,079,679 �f General Government Overview Planning 11.; Finance 18.1 % Elections General Government Distribution by Area Administration 30.7% Assessing 19.0% General Government Distribution by Expenditure Personal Services 55.8% Mayor & Council 2.8% .egal Services 15.9% Equipment 1.2% ?ntral Services 17.7% Contractual Services 25.1% Commodities 0.3% f%lry nc cnlNtA ANNI lel RI 1nr_Fr —•- - -- -- - -- - -- -- - -- -- ra a - i FUND: FUNCTION: AREA: PROGRAM: General General Government Mayor & Council 0100 SUMMARY OF SERVICES Mayor & Council - 0100: The City Council constitutes the policy making division of Edina City Government. The Council is composed of the Mayor and 4 Council members, all elected at large for overlapping terms of four years. The Mayor is the official head of City Government and is the presiding officer at the Council meetings. The Council meets on the first and third Mondays of each month at City Hall. The City Council also serves as the commissioners of the Housing Redevelopment Authority. 1996 1997 % Total Mayor & Council Budget $63,822 $65,214 2.18 CITY OF EDINA ANNUAL BUDGET PAGE -8 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 GENERAL GOVERNMENT MAYOR & COUNCIL 0100 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $27,255 $27,450 $27,450 $27,450 $27,450 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 20 190 500 500 500 4206 MEETING EXPENSE 3,450 3,199 2,400 2,400 3,300 4208 MILEAGE 0 5 0 0 0 3,470 3,394 2,900 2,900 3,800 COMMODITIES: 4504 GENERAL SUPPLIES 633 742 1,300 1,300 1,000 CENTRAL SERVICES: 4802 GENERAL 19,644 20,976 21,576 21,576 22,212 4804 CITY HALL 11,232 10,332 10,596 10,596 10,752 30,876 31,308 32,172 32,172 32,964 TOTAL MAYOR & COUNCIL $62,234 $62,894 $63,822 $63,822 $65,214 CITY CIF FnINA ANNUAL BUnnFT FUND: FUNCTION: AREA: PROGRAM: General General Government Administration 0120 SUMMARY OF SERVICES Administration - 0120: Personal services consist of 8 full time employees in this area. The office of the City Manager is responsible for executing the policies adopted by the City Council. Specifically, the City Manager's office provides for the general management of the City and is responsible for the following: • Personnel compensation and benefits administration for approximately 900 full time and part time employees • Labor relations with four organized bargaining units • Risk management • Long range planning • Maintenance of official records and minutes • Publication of ordinances and legal notices • Licensing • Policy research and implementation • Management of selected central services • Human relations • Staff service to the HRA • Employee training and career development • Facility management of City Hall 1996 1997 % Total Administration Budget $667,172 $702,638 5.32 CITY OF EDINA ANNUAL BUDGET PAGE -10 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 GENERAL GOVERNMENT ADMINISTRATION 0120 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL 421,771 419,133 435,450 435,450 459,493 4110 OVERTIME 4,475 5,659 4,600 4,600 4,800 426,246 424,792 440,050 440,050 464,293 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 19,489 22,310 17,000 17,000 20,000 4202 CONTINUING EDUCATION 1,183 3,174 3,500 3,500 3,500 4204 DUES & SUBSCRIPTIONS 40,871 47,059 47,000 47,000 48,500 4206 MEETING EXPENSE 976 624 2,000 2,000 2,000 4208 MILEAGE 8,355 9,131 8,000 8,000 9,000 4210 LEGAL ADVERTISEMENTS 5,749 7,078 7,200 7,200 7,200 4256 TELEPHONE 975 624 1,000 1,000 1,200 4290 POSTAGE 3,011 69 0 0 0 80,609 90,069 85,700 85,700 91,400 COMMODITIES: 4502 BOOKS AND PAMPHLETS 216 40 150 150 150 4504 GENERAL SUPPLIES 263 760 300 300 300 4516 OFFICE SUPPLIES 112 0 200 200 200 4600 PRINTING 1,748 0 300 300 300 2,339 800 950 950 950 CENTRAL SERVICES: 4802 GENERAL 99,060 106,620 109,620 109,620 114,000 4804 CITY HALL 18,000 16,560- 16,980 16,980 17,232 4808 EQUIPMENT OPERATION 6,600 5,124 5,220 5,220 5,388 123,660 128,304 131,820 131,820 136,620 EQUIPMENT: 4901 REPLACEMENT 6,966 12,125 8,652 8,652 9,375 TOTAL ADMINISTRATION $639,820 $656,090 $667,172 $667,172 $702,638 _ITV no onlNe APJRII IAI an innIPT Page - 11 FUND: FUNCTION: AREA PROGRAM: General General Government Planning 0140 SUMMARY OF SERVICES Planning - 0140: Personal Services consist of 3 & 3/4 full time employees in this area. The Planning Department provides staff service to the City Council, the Planning Commission, the Board of Appeals and Adjustments, the Heritage Preservation Board and the Housing and Redevelopment Authority (HRA). The department also handles the administration of the City's sign ordinance, the zoning ordinance, the subdivision ordinance, the Metro Rental Assistance Program, and the Federal Community Development Block Grant program. 1996 1997 % Total Planning Budget $251,917 $264,246 4.89 CITY OF EDINA ANNUAL BUDGET PAGE -12 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 GENERAL GOVERNMENT PLANNING 0140 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $164,238 $169,339 $183,473 $183,473 $191,316 4110 OVERTIME 957 1,337 2,500 2,500 2,500 $165,195 $170,676 $185,973 $185,973 $193,816 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 1,001 522 1,250 1,250 1,250 4204 DUES & SUBSCRIPTIONS 75 326 310 310 455 4206 MEETING EXPENSE 8 0 100 100 100 4208 MILEAGE 3,003 3,027 3,195 3,195 3,185 4,087 3,875 4,855 4,855 4,990 COMMODITIES: 4502 BOOKS & PAMPHLETS 0 0 100 100 100 4504 GENERAL SUPPLIES 79 123 100 100 100 4508 PHOTOGRAPHIC SUPPLIES 0 0 100 100 100 4600 PRINTING 0 48 500 500 500 79 171 800 800 800 CENTRAL SERVICES: 4802 GENERAL 47,100 50,544 51,504 51,504 53,760 4804 CITY HALL 6,120 5,640 5,784 5,784 5,880 53,220 56,184 57,288 57,288 59,640 EQUIPMENT: 4901 REPLACEMENT 985 0 3,001 3,001 5,000 TOTAL PLANNING $223,566 $230,906 $251,917 $251,917 $264,246 t%iyv Ac cnwA AIJUIIA1 RIInf2CT FUND: FUNCTION: AREA PROGRAM: General General Government Finance 0160 SUMMARY OF SERVICES Finance - 0160: Personal Services consist of 5 & 1/2 full time employees in this area. The Finance Department provides accounting and control services for all financial activities of the City. Major functions include: • During 1995, the finance department issued over 12,000 payroll checks on a payroll of close to 13,000,000 for approximately 900 full time and part time employees; • Preparation of the annual budget, comprehensive financial report, enterprise profit and loss statements, bond statements, and other financial reports; • Issuance of 10,500 accounts payable checks on expenditures of over 46,000,00 for general operating, debt service, capital projects, enterprise activities and other City functions during 1995; • Performing financial analysis on investments and various proposals; • Oversee the operations of 3 liquor stores totaling $580,000 in net income. 1996 1997 % Total Finance Budget $400,701 $415,004 3.57 CITY OF EDINA ANNUAL BUDGET PAGE -14 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 GENERAL GOVERNMENT FINANCE 0160 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL 241,050 249,485 261,611 261,611 269,457 4110 OVERTIME 215 385 2,500 2,500 2,500 241,265 249,870 264,111 264,111 271,957 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 354 73 0 0 0 4202 CONTINUING EDUCATION 1,217 850 2,000 1,500 2,000 4204 DUES & SUBSCRIPTIONS 145 417 400 400 400 4208 MILEAGE 3,679 3,829 2,400 2,400 2,400 4216 ANNUAL AUDIT 1,800 3,800 4,500 4,500 5,000 4226 EQUIPMENT RENTAL 60 61 0 0 0 4233 DATA PROCESSING -LOGIS 53,174 49,279 51,000 50,000 51,500 60,429 58,309 60,300 58,800 61,300 COMMODITIES: 4502 BOOKS & PAMPHLETS 0 10 50 50 50 4504 GENERAL SUPPLIES 449 803 500 500 500 449 813 550 550 550 CENTRAL SERVICES: 4802 GENERAL 58,200 62,448 64,248 64,248 67,008 4804 CITY HALL 7,788 7,188 7,368 7,368 7,488 65,988 69,636 71,616 71,616 74,496 EQUIPMENT: 4901 REPLACEMENT 9,747 8,401 4,000 5,624 6,701 TOTAL FINANCE $377,878 $ 387,029 $400,577 $400,701 $415,004 rn1TV Ac CnILIA AI SA IA1 01111f -CT vI . . %FU L."41.,-. ..0'..v.2- . Page -15 FUND: FUNCTION: AREA: PROGRAM: General General Government Elections 0180 SUMMARY OF SERVICES Elections - 0180: Personal services consist of 1 full time person of which 'h the salary is billed to the school district as election costs. Personal services also includes the election judge payrolls for primary and general elections and payroll for additional hours, of regular staff persons. The City Clerk is responsible for conducting all national, state, county and City elections held in the City of Edina in even numbered years. The City is divided into 20 voting precincts which must be equipped for conducting each election. The Clerk must recruit and train approximately 275 election judges in each election year. Approximately 4,700 absentee ballot applications are processed. The Clerk is also responsible for maintaining the permanent voter registration system in the City amounting to almost 35,000 registrations. In a 12 month period about 6,500 registration changes are processed. Following the primary and general elections an additional 5,000 adds and deletes are processed. 1996 1997 % Total Elections Budget $123,040 $42,676 -65.32 CITY OF EDINA ANNUAL BUDGET PAGE -16 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 GENERAL GOVERNMENT ELECTION 0180 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $43,774 $10,904 $93,700 $93,700 $18,180 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 8,683 2,108 9,000 9,000 9,500 4290 POSTAGE 0 855 2,800 2,800 1,500 8,683 2,963 11,800 11,800 11,000 COMMODITIES: 4504 GENERAL SUPPLIES 1,190 0 1,500 1,500 1,000 4600 PRINTING 2,662 0 5,000 5,000 1,000 3,852 0 6,500 6,500 2,000 CENTRAL SERVICES: 4802 GENERAL 9,180 9,840 11,040 11,040 11,496 TOTAL ELECTION $65,489 $23,707 $123,040 $123,040 $42,676 PITV ng PniNe ekIkII IAI ai Inr-WT —• • - —• - -...r. .. - - - - ^— - -- — • Page -17 FUND: FUNCTION: AREA: PROGRAM: General General Government Assessing 0200 SUMMARY OF SERVICES Assessing - 0200: Personal Services consist of 6 full time employees in this area. The Assessing Department performs annual classification and valuation of Edina's 20,000 real estate parcels. The accepted approaches to value are considered in the appraisal process. All tangible changes to property that may affect market value are physically inspected using building permits as an informational source. Statistical analysis is performed on over 700 residential sales and existing assessor's market values each year, forming a basis of annual adjustments of values. Sales and the analysis of available income and expense data generate adjustments to commercial, industrial and apartment values. Because of the almost subjective nature of real estate value opinion and some classifications, dozens of tax court petitions and scores of abatements and individual appeals /reviews are processed annually. Dissemination of general and specific information, explanation of processes and procedures, trial preparation and negotiations with taxpayers or their legal representatives are on -going functions. Ratios of assessor's values to sale prices are compared, coordinated and argued annually between municipalities within Hennepin County to assure an acceptable level of assessment and equity of contribution to non -local jurisdictions. Ratios are also monitored and corrected within the Commissioner of Revenues's office to prevent undue adverse effects upon local aids and tax court decisions. Computing, notifying, spreading and collecting of special assessments are also functions of the assessing department. 1996 1997 % Total Assessing Budget $420,889 $436,384 3.68 CITY OF EDINA ANNUAL BUDGET PAGE -18 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 GENERAL GOVERNMENT ASSESSING 0200 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $270,743 $279,314 $290,798 $290,798 $302,068 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 385 1,208 700 700 700 4202 CONTINUING EDUCATION 1,408 666 1,545 1,545 1,500 4204 DUES & SUBSCRIPTIONS 631 1,106 1,200 1,200 1,200 4206 MEETING EXPENSE 384 279 415 415 400 4208 MILEAGE 3,123 3,366 3,605 3,605 3,600 4233 DATA PROCESSING - LOGIS 27,422 28,740 31,000 31,000 31,000 33,353 35,365 38,465 38,465 38,400 COMMODITIES: 4504 GENERAL SUPPLIES 915 1,153 1,150 1,150 1,100 915 1,153 1,150 1,150 1,100 CENTRAL SERVICES: 4802 GENERAL 69,144 74,184 76,344 76,344 79,992 4804 CITY HALL 6,888 6,360 6,528 6,528 6,636 4808 EQUIPMENT OPERATION 3,720 2,568 2,604 2,604 2,688 79,752 83,112 85,476 85,476 89,316 EQUIPMENT: 4901 REPLACEMENT 2,668 643 5,000 5,000 5,500 TOTAL ASSESSING $387,431 $ 399,587 $420,889 $420,889 $436,384 f`ITV nV =nIkIA AKINIIAI Rllnf_FT ... __.._. ........ - -- 9 FUND: FUNCTION: AREA: PROGRAM: General Legal & General Government Court Services 0200 SUMMARY OF SERVICES Legal and Court Services - 0220: The City requires the professional services of attorneys who are contracted for on an annual basis. They provide legal counsel and prepare the necessary ordinances and resolutions required to implement the wishes of the City Council. The Prosecuting Attorney defends the City in claims and suits and prosecutes all cases arising out of violation of City ordinances. The following list summarizes the cases prosecuted in 1995: Arraignments 3,435 Pre - trials 630 Court Trials 199 Jury Trials 60 Total 4,324 1996 1997 % Total Legal & Court Services Budget $358,000 $365,000 1.96 CITY OF EDINA ANNUAL BUDGET PAGE -20 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 GENERAL GOVERNMENT LEGAL & COURT SERVICES 0220 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED CONTRACTUAL SERVICES: 4201 PROFESSIONAL - PROSECUT1111 G $131,078 $145,083 $145,000 $145,000 $149,000 4218 PROFESSIONAL - CIVIL 131,912 87,016 104,000 104,000 107,000 4244 HENNEPIN COUNTY - BOOKINGP CHARGE 24,471 29,008 39,000 39,000 39,000 4286 BOARD & ROOM - PRISONERS 74,010 69,378 70,000 70,000 70,000 TOTAL LEGAL & COURT SERVICES $361,471 $330,485 $358,000 $358,000 $365,000 I GYY Public Works Overview Public Works Distribution by Area Bridges 0.4% Supervision 13.6% o Retaining Walls 0.5% Street Maint. 50.6% Contractual Services 15.90/c Commodities 13.5% Engineering 13.4% Administration 3.5% Traffic Ctrl 2.9% Sidewalks /Ramps 2.8% Street Lighting 10.6% Street Signs 1.7% Public Works Distribution by Expenditure Par4znnni Services 34.6% Equipment 11.7% Central Services 24.4% _ITV nF FnIlUA ANNIIAI Rllnr.FT Page - 21 FUND: FUNCTION: AREA: PROGRAM: General Public Works Administration 0240 SUMMARY OF SERVICES Public Works Administration: Personal Services consist of 1 &'h employees in this area. This department provides supervision and policy guidance over various Public Works departments. These departments are Engineering, Streets, Utilities, and Equipment Operation. The total permanent employment in the Public Works area is 59. The function of the City Engineer is also provided under Public Works Administration. Additionally, operating City liaison to other agencies such as MNDOT, Metro Council, Hennepin County, PCA, Minnesota Board of Health, Corps of Engineers, Department of Natural Resources, Nine Mile Creek and Minnehaha Creek Watershed Districts and other Cities is provided for through this account. 1996 1997 % Total Public Works Budget $3,910,987 $4,053,468 3.64 CITY OF EDINA ANNUAL BUDGET PAGE -22 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC WORKS ADMINISTRATION 0240 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $97,148 $97,433 $101,932 $101,932 $105,050 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 931 0 1,000 1,000 1,000 4204 DUES & SUBSCRIPTIONS 120 130 250 250 250 4208 MILEAGE 3,000 3,000 3,000 3,000 3,000 4,051 3,130 4,250 4,250 4,250 CENTRAL SERVICES: 4802 GENERAL 25,260 27,036 27,756 27,756 29,004 4804 CITY HALL 3,660 3,360 3,444 3,444 3,504 28,920 30,396 31,200 31,200 32,508 TOTAL ADMINISTRATION $130,119 $130,959 $137,382 $137,382 $141,808 CITY OF FDINA ANNHAl Runr,FT - - -- - -- - - -- - - - -- - - - - -• Page 23 FUND: FUNCTION: AREA: PROGRAM: General Public Works Engineering 0260 SUMMARY OF SERVICES Engineering: Personal Services consist of 7 & Y2 employees in this area. The Engineering Department prepares plans, specifications and estimates for public construction projects. This includes street grading and surfacing, sanitary sewers, storm sewers, watermains and other structures and improvements. It supervises the construction of these projects and provides the necessary inspection to insure materials and workmanship are in accordance with project specifications. The department maintains records and files on all of the above mentioned activities and operates and maintains plan reproduction equipment. CITY OF EDINA ANNUAL BUDGET PAGE -24 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC WORKS ENGINEERING 0260 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $327,694 $327,694 $338,068 4110 OVERTIME $2,000 $2,000 $2,000 $291,239 $269,375 $329,694 $329,694 $340,068 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 23,879 35,348 10,000 10,000 8,000 4202 CONTINUING EDUCATION 2,548 1,598 12,300 12,300 11,117 4204 DUES & SUBSCRIPTIONS 429 469 300 300 300 4206 MEETING EXPENSE 725 155 500 500 500 4208 MILEAGE 0 26 100 100 100 27,581 37,596 23,200 23,200 20,017 COMMODITIES: 4504 GENERAL SUPPLIES 5,630 5,720 6,300 6,300 6,300 4570 BLUEPRINTING 653 4,963 5,880 5,880 5,880 4604 LUMBER & TOOLS (200) 884 2,000 2,000 2,000 6,083 11,567 14,180 14,180 14,180 CENTRAL SERVICES: 4802 GENERAL 82,740 87,132 89,232 89,232 93,264 4804 CITY HALL 7,584 6,984 7,164 7,164 7,260 4808 EQUIPMENT OPERATION 13,200 10,992 11,148 11,148 11,496 103,524 105,108 107,544 107,544 112,020 EQUIPMENT: 4901 REPLACEMENT 37,701 43,974 50,470 50,470 54,924 TOTAL ENGINEERING $466,128 $467,620 $525,088 $525,088 $541,209 f%ITV AC MINIMA AkIRIIIAI RIInf` -CT — — -- - - -- - - - - -- - - - - -- Page - z5 FUND: FUNCTION: AREA PROGRAM: General Public Works Supervision 0280-0281 SUMMARY OF SERVICES Supervision - 0280: Personal Services consist of 2 full time employees and part time help. The operations of the Public Works Department are overseen by the Public Works ' Coordinator. Some of the activities include: 1. Maintaining a computerized vehicle management system to determine the expense of vehicle maintenance; 2. the purchasing and billing of equipment and supplies; and 3. maintaining an up to date inventory of the commodities used to service the City. Additionally, the Coordinator, through this account, plans and coordinates Public Works activities, maintains cost and work records and provides the training and instruction necessary to insure the men do their jobs most efficiently and effectively. Overhead - the major portion of this budget is the general benefits for the street department allocated from the 0510 budget. Training - 0281: This program provides for the personal services time and aids required to provide the necessary training. CITY OF EDINA ANNUAL BUDGET PAGE -26 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC WORKS SUPERVISION 0280 THRU 0281 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED SUPERVISION - 0280 PERSONAL SERVICES: 4105 PAYROLL $94,150 $94,150 $97,085 4110 OVERTIME $1,000 $1,000 $1,000 $86,601 $66,538 $95,150 $95,150 $98,085 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 8,020 3,959 4,000 4,000 6,000 4204 DUES & SUBSCRIPTIONS 427 567 300 300 300 4318 GOPHER ONE STATE 4,300 3,706 5,000 5,000 5,000 4322 HAZ. WASTE DISPOSAL 8,032 9,350 12,000 12,000 12,000 20,779 17,582 21,300 21,300 23,300 COMMODITIES: 4622 WATER TREATMENT SUPPLIE i 0 87 0 0 0 0 87 0 0 0 CENTRAL SERVICES: 4802 GENERAL 328,500 352,800 362,508 362,508 379,800 4806 PUBLIC WORKS BUILDING 16,296 17,736 17,940 17,940 19,200 4808 EQUIPMENT OPERATION 1,884 1,968 2,004 2,004 2,076 346,680 372,504 382,452 382,452 401,076 TOTAL SUPERVISION $ 454,060 $456,711 $498,902 $498,902 $522,461 TRAINING- 0281 PERSONAL SERVICES: 4105 PAYROLL $17,126 $21,023 $18,000 $18,000 $20,000 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 10,008 3,285 7,000 7,000 7,000 COMMODITIES: 4608 TRAINING AIDS 738 0 1,000 1,000 1,000 TOTAL TRAINING $27,872 $24,308 $26,000 $26,000 $28,000 TOTAL SUPERVISION 8, TRAINING $481,932 $481,019 $524,902 $524,902 $550,461 /%ITV A0 Gr%I &IA AKIUIIAI 0IIr1RCT a e- FUND: FUNCTION: AREA: PROGRAM: Street General Public Works Department SUMMARY OF SERVICES Street Department Payroll Summary - Distribution The Street Department consists of 27 personnel which include the following positions: 2 - Team Leaders 1 - Master Electrician 7 - Heavy Equipment Operators 11 - Equipment Operators 6 - Specialists Additionally, 8 summer employees are hired to assist in various projects. Training 20,000 Charged to other Funds: Street Maintenance: Central Services: General Maintenance 302,000 City Hall $ 12,000 Street Sweeping 77,000 Public Works Building 31,000 Street Renovation 150,000 Equipment Operation 20,000 Snow & Ice Removal 160,000 Enterprise Funds 100.000 Street Lighting: Regular 2,000 Total Street Payroll $ 1.023.780 Ornamental 30,000 Street Name Signs 34,000 Traffic Control: Signal Maintenance 15,000 Pavement Marking 18,000 Bridges /Guard Rails 12,000 Retaining Walls 7,000 Public Sidewalks: Maintenance &, Repair 10,000 Snow & Ice Removal 10,280 Parking Ramp Maintenance 10,000 Parking Lots 3.500 $ 860.780 CITY OF EDINA ANNUAL BUDGET FUND: FUNCTION: AREA: PROGRAM: Street General Public Works Department SUMMARY OF SERVICES This page is intentionally left blank O%IYV nc cn1NA ANN11A1 R1jnr.FT v.. . v• FUND: FUNCTION: AREA PROGRAM: Street General Public Works Maintenance 0301-0310 SUMMARY OF SERVICES General Maintenance - 0301: These funds are allocated for the general repairs made to the street; i.e. rubberized crack sealing, asphalt patching, minor seal coating, and miscellaneous repairs. Crews totaling approximately five "man years" work on general maintenance of City street year around, weather permitting. Equipment - 0305: This program provides funding for the replacement of existing equipment and the purchase of new equipment for all Public Works programs. Street Sweeping - 0310: These funds are allocated for cleaning the 200 miles (800 lane miles) of City Streets and 45 parking lots. Sweeping usually begins in early March, attempting to rid the streets and lots of winter sand to prevent being washed into the storm sewers. Six men are involved in the sweeping effort from early spring into summer and begins again in the fall when leaves are swept up to prevent the clogging of catch basins. CITY OF EDINA ANNUAL BUDGET PAGE -30 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC WORKS STREET MAINTENANCE 0301 THRU 0310 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED GENERAL MAINTENANCE - 0301 PERSONAL SERVICES: 4105 PAYROLL $301,645 $301,645 $300,000 4110 OVERTIME 1,000 1,000 $2,000 $236,618 $231,162 $302,645 $302,645 $302,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 38 1,526 1,000 1,000 1,000 4226 EQUIPMENT RENTAL 3,499 3,296 7,000 7,000 10,000 4248 CONTRACTED REPAIR 32,075 27,180 20,000 20,000 23,650 4250 RUBBISH HAULING 3,568 3,624 6,000 6,000 5,000 4252 LIGHT & POWER 3,452 1,743 2,000 2,000 1,000 4258 WATER & SEWER SERVICES 174 170 0 0 0 4262 LAUNDRY 12,292 13,407 12,500 12,500 13,500 55,098 50,946 48,500 48,500 54,150 COMMODITIES: 4504 GENERAL SUPPLIES 15,820 12,992 13,000 13,000 13,000 4520 CALCIUM CHLORIDE 346 0 1,000 1,000 0 4522 SELECT MATERIALS 170 0 1,000 1,000 1,000 4524 ASPHALT MIX 9,388 14,596 10,000 10,000 10,000 4526 MC 1 OIL 0 4,987 11,000 11,000 11,000 4528 CONCRETE 1,864 656 2,000 2,000 2,000 4532 CLASS V MATERIAL 0 0 1,000 1,000 0 4580 TOOLS 11,602 10,010 11,000 11,000 12,000 4642 SAFETY EQUIPMENT 9,262 8,051 11,000 11,000 11,000 48,452 51,292 61,000 61,000 60,000 CENTRAL SERVICES: 4808 EQUIPMENT OPERATION 433,380 450,720 458,832 458,832 473,580 TOTAL GENERAL MAINTENANCE $773,548 5784,120 $870,977 $870,977 $889,730 EQUIPMENT - 0305 EQUIPMENT: 4901 REPLACEMENT $266,411 $352,527 $388,830 $388,830 $401,480 4902 NEW 0 0 16,000 16,000 16,300 TOTAL REPLACEMENT $266,411 $352,527 $404,830 $404,830 $417,780 STREET SWEEPING - 0310 PERSONAL SERVICES: 4105 PAYROLL $60,636 $70,496 $77,000 $77,000 $75,000 4110 OVERTIME 0 0 0 0 2,000 $60,636 $70,496 $77,000 $77,000 $77,000 COMMODITIES: 4534 BROOMS 11,478 10,825 13,000 13,000 14,000 4536 WEARING SHOES 32 1,294 1,000 1,000 1,000 11,510 12,119 14,000 14,000 15,000 TOTAL STREET SWEEPING $72,146 $82,615 $91,000 $91,000 $92,000 9%ITV nF Fn1FJA ANlNI IAI RI inrCT _• - - - -- • -• -.. _ ......�. Page - 31 FUND: FUNCTION: AREA: PROGRAM: Street General Public Works Maintenance 0314-0318 SUMMARY OF SERVICES Street Renovation - 0314: This program incorporates approximately fifteen to twenty miles of street renovation yearly. This work would include surface leveling prior to seal coating, and seal coating asphalt streets. Also, this would include some milling of asphalt streets, overlaying with a new lift of asphalt, and recycling street in place with an asphalt overlay. As to concrete streets, this account would fund concrete repairs that are not a result of watermain and utility repairs. The concrete repair would be concrete surface repairs, curb and gutter adjustments, and concrete panel replacement. This work area involves approximately twenty persons (full and part time) from May (when road restrictions are lifted) to late September. Snow and Ice Removal - 0318: Snow and ice removal in Edina constitutes a majority of the Street Department's work during the winter months. The City, which consists of 200 miles of street, 17 miles of sidewalk, 5 miles of alley, 273 cul -de -sacs, 45 parking lots, and 3 parking ramps is divided into 26 snow plow routes. The equipment involved in plowing includes 21 trucks with plows, 2 graders, 5 loaders, and 3 sidewalk plows. Fourteen units are equipped with wings for more efficient plowing and some are equipped with pre- wetting equipment. CITY OF EDINA ANNUAL BUDGET PAGE -32 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC WORKS STREET MAINTENANCE 0314 THRU 0318 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED RENOVATION - 0314 PERSONAL SERVICES: 4105 PAYROLL $154,955 $203,273 $145,000 $145,000 $147,000 4110 OVERTIME 0 0 0 0 3,000 $154,955 $203,273 $145,000 $145,000 $150,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 0 19,469 25,000 25,000 25,000 4249 DUMPING CHARGES 633 3,388 1,000 1,000 1,000 633 22,857 26,000 26,000 26,000 COMMODITIES: 4504 GENERAL SUPPLIES 4,076 3,740 3,000 3,000 4,000 4522 GRANULAR MATERIALS 22,131 25,844 30,000 30,000 40,000 4524 ASPHALT MIX 88,205 106,681 100,000 100,000 100,000 4526 MC 1 OIL 37,156 44,540 70,000 70,000 60,000 4528 CONCRETE 6,707 20,383 27,500 27,500 27,500 158,275 201,188 230,500 230,500 231,500 TOTAL RENOVATION $313,863 $ 427,318 $401,500 $401,500 $407,500 SNOW 810E REMOVAL - 0318 PERSONAL SERVICES: 4105 PAYROLL $146,000 $146,000 $141,000 4110 OVERTIME 16,000 16,000 19,000 $128,578 $120,219 $162,000 $162,000 $160,000 COMMODITIES: 4504 GENERAL SUPPLIES 8,702 5,289 8,000 8,000 8,000 4520 CALCIUM CHLORIDE 277 1,014 1,000 1,000 2,000 4522 SAND 26,201 22,508 28,000 28,000 28,000 4538 SALT 33,269 31,972 43,000 43,000 48,000 68,449 60,783 80,000 80,000 86,000 TOTAL SNOW & ICE REMOVAL $197,027 $181,002 $242,000 $242,000 $246,000 TOTAL STREET MAINTENANCE $1,622,995 $1,827,582 $2,010,307 $2,010,307 $2,053,010 t%ITV AC CnIKIA AAIAIIIAI RIInrFT W. Pa a -33 FUND: FUNCTION: AREA: PROGRAM: Street General Public Works Lighting 0321-0322 SUMMARY OF SERVICES Regular Street Lighting - 0321: In the City, there are 1,720 NSP owned street lights; for the most part, 'over the roadway" lights attached to existing NSP service poles. The funds in this program are used for rental fees and power. Ornamental Street Lighting - 0322: The City owns 485 ornamental street lights. Ornamental lights include decorative or architectural lighting that has a unique design head and pole, or in some cases, antique lighting. The City is responsible for all parts and maintenance of the lights, including underground wiring and painting of the poles. The funds in this program are expended on power parts, replacement fixtures, poles and lamps. CITY OF EDINA ANNUAL BUDGET PAGE -34 FUND: FUNCTION: I AREA: PROGRAM: GENERAL-10 PUBLIC WORKS STREET LIGHTING 0321 THRU 0322 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED REGULAR - 0321 PERSONAL SERVICES: 4105 PAYROLL $46 $0 $2,000 $2,000 $2,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 0 0 1,000 1,000 1,000 4252 LIGHT & POWER 257,405 300,436 310,000 310,000 310,000 257,405 300,436 311,000 311,000 311,000 COMMODITIES: 4540 REPAIR PARTS 15 31 500 500 500 TOTAL STREET LIGHTING REGULAR $257,466 $300,467 $313,500 $313,500 $313,500 ORNAMENTAL - 0322 PERSONAL SERVICES: 4105 PAYROLL $21,790 $16,244 $25,000 $25,000 $30,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 0 202 500 500 500 4252 LIGHT & POWER 62,128 80,006 63,000 63,000 70,000 62,128 80,208 63,500 63,500 70,500 COMMODITIES: 4504 GENERAL SUPPLIES 2,700 3,294 7,500 7,500 7,500 4540 REPAIR PARTS 10,043 2,472 6,500 6,500 10,000 12,743 5,766 14,000 14,000 17,500 TOTAL STREET LIGHTING ORNAMENTAL $96,661 $102,218 $102,500 $102,500 $118,000 TOTAL STREET LIGHTING $ 354, 127 $ 402,685 $416,000 $416,000 $431,500 /+ITV AC CnIUA Ad16111A1 QIIr1P!CT .011 1 a-1.11.,, 1 Pa a -35 FUND: FUNCTION: AREA: PROGRAM: Traffic & General Public Works Street Name Signs 0325 SUMMARY OF SERVICES Street Name Signs/Traffic Signs - 0325: The funds for this program are used for the maintenance and replacement of the City's 2,200 street name signs. These signs usually last 6 to 7 years, however, most are replaced earlier due to damages or vandalism at a rate of roughly 10% per year. The traffic sign account covers the maintenance and replacement of approximately 2,500 traffic signs. CITY OF EDINA ANNUAL BUDGET PAGE -36 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC WORKS TRAFFIC & STREET NAME SIGNS 0325 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $24,740 $32,688 $34,000 $34,000 $34,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 0 500 500 500 COMMODITIES: 4504 GENERAL SUPPLIES 7,968 11,804 9,500 9,500 12,000 4542 SIGNS & POSTS 22,994 21,513 18,000 18,000 20,000 4544 PAINT 1,564 483 1,000 1,000 1,000 32,526 33,800 28,500 28,500 33,000 TOTAL STREET NAME SIGNS $57,266 $66,488 $63,000 $634000 $67,500 t%1TV nV Cr11NA FUND: General ANNIIAI 121111f.'OT FUNCTION: Public Works AREA: Traffic Control SUMMARY OF SERVICES Traffic Signal Maintenance - 0330: PROGRAM: 0330-0336 The City owns and maintains six traffic signal systems, and in conjunction with the State, maintains an additional six signal systems. Electronic maintenance is performed down to a component level on all printed circuit boards. Ninety percent of the funds from this account are applied toward light and power with the remaining 10% directed towards parts, back -up equipment and test equipment. Pavement Marking - 0335: The City sign shop, which is responsible for pavement marking, consists of 2 men, 1 truck, 2 stripers, and 1 trailer. The bulk of the funds for this account are directed towards the following projects: Projects Material Used Center line striping of State Aid streets 450 gallons paint Lane striping 250 gallons paint Painting legends & arrows on pavement and parking lots; and 70 school crossings 100 gallons paint Additionally, the sign shop is responsible for striping the City's 45 parking lots and painting the center line and messages on Cornelia and Bredeson Park walking paths. Also, the 4544 line item now includes permanent pavement marking materials. We have found that some high traffic areas and concrete streets do not hold paint very well. We have changed to different materials which last longer. CITY OF EDINA ANNUAL BUDGET PAGE -38 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC WORKS TRAFFIC CONTROL 0330 THRU 0335 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED TRAFFIC SIGNAL MAINTENANCE -033 PERSONAL SERVICES: 4105 PAYROLL $9,431 $7,785 $10,000 $10,000 $15,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 0 0 500 500 500 4252 LIGHT & POWER 45,480 49,130 50,000 50,000 50,000 4274 EQUIPMENT MAINTENANCE 9,340 0 10,000 10,000 15,000 54,820 49,130 60,500 60,500 65,500 COMMODITIES: 4504 GENERAL SUPPLIES 685 2,171 500 500 1,000 4540 REPAIR PARTS 1,147 2,865 3,000 3,000 3,000 1,832 5,036 3,500 3,500 4,000 TOTAL TRAFFIC SIGNAL MAINTENANCE $66,083 $61,951 $74,000 $74,000 $84,500 PAVEMENT MARKING - 0335 PERSONAL SERVICES: 4105 PAYROLL $16,997 $17,518 $13,000 $13,000 $18,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 0 500 500 2,000 COMMODITIES: 4504 GENERAL SUPPLIES 460 982 1,000 1,000 1,000 4544 PAINT & PAVEMENT MARKING 8,712 13,386 12,500 12,500 14,000 9,172 14,368 13,500 13,500 15,000 TOTAL PAVEMENT MARKING $26,169 $31,886 $27,000 $27,000 $35,000 TOTAL TRAFFIC CONTROL $92,252 $93,837 $101,000 $101,000 $119,500 ^ITV Ac cnINA AK1h11IAI nllnnwr 9 9 5.9,099..-9 ... %. . Page - 39 FUND: FUNCTION: AREA PROGRAM: Bridges/ General Public Works Guard Rails 0343 SUMMARY OF SERVICES Bridges /Guard Rails - 0343: The sign shop is responsible for the sanding, priming, and painting of bridge rails and guide posts. There are 18 bridges and culverts in the City. Major deck repairs are taken care of by outside contractors. Additionally, there are numerous guard rail locations throughout the City requiring periodic maintenance. CITY OF EDINA ANNUAL BUDGET PAGE -40 FUND: FUNCTION: AREA: PROGRAM: BRIDGES/ GENERAL-10 PUBLIC WORKS GUARD RAILS 0343 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED BRIDGES /GUARD RAILS - 0343 PERSONAL SERVICES: 4105 PAYROLL $8,882 $7,868 $11,000 $11,000 $12,000 CONTRACTUAL SERVICES: 4226 EQUIPMENT RENTAL 0 0 500 500 500 COMMODITIES: 4504 GENERAL SUPPLIES 2,980 693 3,000 3,000 3,000 4546 GUARDRAIL MATERIAL 3,378 215 2,000 2,000 2,000 6,358 908 5,000 5,000 5,000 TOTAL BRIDGES /GUARD RAILS $15,240 $8,776 $16,500 $16,500 $17,500 r"1ry nc cniKIA AKINI IAi 01 inrrcr - -- —• -- - - -- -- - - - - -- - - - -- Page - 41 FUND: FUNCTION: AREA: PROGRAM: Retaining Wall General Public Works Maintenance 1 0344 SUMMARY OF SERVICES Retaining Wall Maintenance - 344: There are approximately 50 retaining walls in the City. They are beginning to show age for various reasons and are in need of repair. They are constructed of timber, lannon stone and other landscaping materials. This program would provide for materials, some contracted repairs, and labor distributed from the general street maintenance program. CITY OF EDINA ANNUAL BUDGET PAGE -42 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC WORKS RETAINING WALLS 0344 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $450 $319 $7,000 $7,000 $7,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 0 463 1,000 1,000 6,000 COMMODITIES: 4504 GENERAL SUPPLIES 34 470 1,000 1,000 1,000 4604 LUMBER/STONE 441 3,402 8,000 8,000 5,000 475 3,872 9,000 9,000 6,000 TOTAL RETAINING WALLS $925 $4,654 $17,000 $17,000 $19,000 rITV nF FnINA ANNUAL BunGET FUND: FUNCTION: AREA: PROGRAM: Sidewalks, Ramps, & General Public Works Parking Lots 0365-0375 SUMMARY OF SERVICES Sidewalks - Maintenance & Repair - 0365: Maintenance and repairs for the City's 17 miles of sidewalk begin in the early spring with the sweeping of winter sand and proceed through the summer and fall with maintenance on an as needed basis by the City street crews. Sidewalks - Snow & Ice Removal - 0370: Removal of snow from the City's 17 miles of sidewalk is another responsibility of the Street Department. Three snow plow /blowers are used to accomplish this task. Under normal conditions, it takes 2 to 4 days to clear walks. Parking Ramp Maintenance - 0375: The City owns 3 parking ramps in downtown Edina. Each ramp consists of three levels, with 302 spaces in the south ramp, 274 spaces in the north ramp and 150 in the newest north ramp. The funds from this account are allocated towards plowing, sweeping, lighting, cleaning supplies, and contractual services. $10,000 is received in revenue from the 50th and France Business Association to pay for their portion of ramp maintenance. CITY OF EDINA ANNUAL BUDGET PAGE -44 FUND: FUNCTION: AREA: PROGRAM: SIDEWALKS - RAMPS GENERAL-10 PUBLIC WORKS PARKING LOTS 0365 THRU 0375 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED SIDEWALKS - MAINTENANCE & REPAIR - 0365 PERSONAL SERVICES: 4105 PAYROLL $1,005 $2,902 $5,000 $5,000 $10,000 COMMODITIES: 4504 GENERAL SUPPLIES 763 2,236 2,200 2,200 2,200 4524 BLACKTOP 0 387 1,000 1,000 1,000 4528 CONCRETE 0 281 2,000 2,000 2,000 763 2,904 5,200 5,200 5,200 TOTAL SIDEWALK - MAINTENANCE & REPAIR $1,768 $5,806 $10,200 $10,200 $15,200 SIDEWALKS - SNOW & ICE REMOVAL - 0370 PERSONAL SERVICES: 4105 PAYROLL $6,000 $6,000 $8,280 4110 OVERTIME 2,000 2,000 2,000 $7,784 $12,226 $8,000 $8,000 $10,280 COMMODITIES: 4504 GENERAL SUPPLIES 0 83 500 500 500 TOTAL SIDEWALK - SNOW & ICE REMOVAL $7,784 $12,309 $8,500 $8,500 $10,780 PARKING RAMP MAINTENANCE - 037 PERSONAL SERVICES: 4105 PAYROLL $6,108 $6,108 $8,000 4110 OVERTIME 2,000 2,000 2,000 $8,295 $8,956 8,108 .8,108 $10,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 1,500 4,000 4,000 12,000 4252 LIGHT AND POWER 34,022 36,699 42,000 42,000 42,000 34,022 38,199 46,000 46,000 54,000 COMMODITIES: 4504 GENERAL SUPPLIES 2,480 1,323 2,000 2,000 2,000 4512 CLEANING SUPPLIES 0 15 500 500 500 4540 REPAIR PARTS 6,696 5,750 10,000 10,000 10,000 9,176 7,088 12,500 12,500 12,500 TOTAL PARKING RAMP MAINTENANCE $51,493 $54,243 $66,608 $66,608 $76,500 [_ITV nF FnINA eNNIIAI Rllnr:FT FUND: FUNCTION: AREA: PROGRAM: Sidewalks, Ramps, & General Public Works Parking Lots 0380 SUMMARY OF SERVICES Parking Lot Maintenance - 0380: Funds for this program are directed toward maintaining the City's parking lots. Maintenance includes sweeping, plowing and striping of the lots and is accomplished by the street department. CITY OF EDINA ANNUAL BUDGET PAGE -46 FUND: FUNCTION: AREA: PROGRAM: SIDEWALKS - RAMPS GENERAL-10 PUBLIC WORKS PARKING LOTS 0380 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PARKING LOT MAINTENANCE - 0380 PERSONAL SERVICES: 4105 PAYROLL $945 $265 $3,500 $3,500 $3,500 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 75 500 500 500 COMMODITIES: 4504 GENERAL SUPPLIES 343 47 500 500 500 4524 BLACKTOP 6,688 231 8,000 8,000 4,000 4526 ROAD OIL 0 0 2,000 2,000 1,000 7,031 278 10,500 10,500 5,500 TOTAL PARKING LOTS 7,976 618 14,500 14,500 9,500 TOTAL SIDEWALKS - RAMPS & PARKING LOTS $69,021 $72,976 $99,808 $99,808 $111,980 OF \pow. lass Public Safety Overview Civil Defense 0.4% Public Safety Distribution by Area Police 56.7% Fire 32.6% Public Safety Distribution by Expenditure Personal Services rr rO'- Contractual Services 5.6% Animal Control 0.8% Inspections 4.8% 'ublic Health 4.6% Equipment 5.3% Commodities 1.2% uenirai services 21.39/6 1%1TV nC CnINA ANINI IAI m InnCT ... - - - - -r. .. -• - - ^— — ..... —. Pa a -47 FUND: FUNCTION: AREA: PROGRAM: Public Police General Safety Protection 0420 SUMMARY OF SERVICES Police - 0420: Personal services consist of 61 full time employees, part time help, community service officers and dispatching help. The City of Edina Police Department is called upon to perform many emergency and public service tasks throughout the year. In 1995, the department responded to over 23,700 calls for service which involved medicals, fires, emergencies, accidents, animal control problems, thefts, damage to property, suspicious persons and vehicles, alarm responses as well as public service and educational activities. Approximately 30% of these calls require multiple officer responses which equals over 30,000 officer responses. The City reports approximately 1,500 major Part I crimes such as burglary, robbery, assault, etc., with an additional 1,300 Part II or lessor crimes also reported. Police respond to emergency calls within 5 minutes and to non - emergency calls within 10 minutes under normal conditions. The Police Department is also responsible for educating the public in crime prevention techniques, investigation of all felony crimes against persons and, where warranted, other crimes as well. Over 80% of the Police budget is directly or indirectly spent on labor. Labor is distributed with 79% dedicated to patrol functions, 15% for investigations and 6% for administration. The Police Department operates 1,095 shifts, 7 days a week, 24 hours per day and maintains an average patrol strength of 5.2 officers at any given time. CITY OF EDINA ANNUAL BUDGET PAGE -48 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC SAFETY POLICE PROTECTION 0420 thru 0430 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED POLICE SERVICES - 420 PERSONAL SERVICES: 4105 PAYROLL $2,499,055 $2,677,835 $2,923,613 $2,923,613 $3,080,027 4110 OVERTIME 105,339 84,721 71,000 71,000 71,000 2,762,556 2,994,613 2,604,394 2,994,613 3,151,027 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 13,617 13,802 5,222 5,222 6,000 4202 CONTINUING EDUCATION (985) 25,475 19,570 19,570 20,500 4204 DUES & SUBSCRIPTIONS 818 1,022 979 979 1,000 4206 MEETING EXPENSE 457 618 1,030 1,030 1,000 4208 MILEAGE 247 138 515 515 500 4226 EQUIPMENT RENTAL 16,429 13,204 28,840 28,840 29,000 4233 DATA PROCESSING 28,836 25,005 35,020 35,020 35,000 4256 TELEPHONE 2,948 9,545 10,300 10,300 11,300 4262 LAUNDRY 12 81 515 515 500 4266 UNIFORM ALLOWANCE 29,371 32,424 36,050 36,050 37,000 4268 TELETYPE SERVICE 4,030 2,665 3,420 3,420 3,420 4274 EQUIPMENT MAINTENANCE 3,956 4,729 11,721 11,721 11,000 4283 RANGE RENTAL 3,000 3,000 3,090 3,090 3,000 4288 SERVICE CONTRACT- EQUIP. 13,233 21,639 14,162 14,162 16,327 115,969 153,347 170,434 170,434 175,547 COMMODITIES: 4502 BOOKS AND PAMPHLETS 1,519 1,280 2,060 2,060 2,060 4504 GENERAL SUPPLIES 9,470 11,157 9,540 9,540 9,540 4508 PHOTOGRAPHIC SUPPLIES 2,917 2,743 2,985 2,985 2,985 4510 FIRST AID SUPPLIES 60 264 412 412 412 4516 OFFICE SUPPLIES 1,998 2,365 2,060 2,060 2,060 4517 INSPECTION EXPENSES 598 632 1,030 1,030 1,030. 4572 AMMUNITION 8,967 7,959 8,137 8,137 8,658 4575 PRISONER MEALS 208 60 515 515 - 515 4600 PRINTING 8,295 9,034 12,900 12,900 13,400 4642 SAFETY EQUIPMENT 2,152 2,794 1,236 1,236 1,236 $36,184 $38,288 $40,875 $40,875 $41,896 rITV np RnINA APJKII IAI ai mmvT —• • - -- - - - - - -- ^• -• - - ^— —..�. Page -49 FUND: FUNCTION: AREA: PROGRAM: Public Police General Safety Protection 0420-0430 SUMMARY OF SERVICES Explanation of Change: $34,000 is included in payroll to upgrade two part-time dispatchers to full time 1996 1997 % Total Police Budget $4,495,675 $4,719,549 4.98 Reserve Program - 0430: The reserve program is comprised of the Senior Police Reserve (12 members), Explorer Post 925 (20 members), the Edina Police Reserve (12 members) and the Police Senior Volunteers (2 members). Senior Police Reserves perform 640 hours of contract work ranging from crime prevention to personnel recruiting. Explorer Post 925 contributes approximately 1,000 hours of public services to various community events and programs. This is in response to career orientation and training provided by the Police Department. The Edina Police Reserve serves the community in excess of 1,800 hours annually. They perform work during special events and provide non - emergency service work and patrol. CITY OF EDINA ANNUAL BUDGET PAGE -50 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC SAFETY POLICE PROTECTION 0420 thru 0430 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED CENTRAL SERVICES: 4802 GENERAL $701,268 $758,456 $782,448 $782,448 $828,552 4804 CITY HALL 51,972 47,724 48,948 48,948 49,680 4808 EQUIPMENT OPERATION 178,440 195,456 198,996 198,996 205,404 1,001,636 931,680 1,030,392 1,030,392 1,083,636 EQUIPMENT: 4901 REPLACEMENT 163,441 185,560 236,080 236,080 246,000 4902 NEW 4,391 561 0 0 0 186,121 236,080 167,832 236,080 246,000 TOTAL POLICE SERVICES $3,856,059 $4,141,948 $4,472,394 $4,472,394 $4,698,106 RESERVE PROGRAM - 430 PERSONAL SERVICES: 4105 PAYROLL $14,400 $14,261 $16,050 $16,050 $14,000 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 3,164 1,987 3,307 3,307 3,300 4206 MEETING EXPENSE 1,057 96 1,030 1,030 1,100 4266 UNIFORM ALLOWANCE 1,038 3,578 2,060 2,060 2,189 5,259 5,661 6,397 6,397 6,589 COMMODITIES: 4504 GENERAL SUPPLIES 144 680 309 309 316 EQUIPMENT: 4901 REPLACEMENT 733 964 525 525 538 TOTAL RESERVE PROGRAM $20,536 $21,566 $23,281 $23,281 $21,443 TOTAL POLICE PROTECTION $3, 876, 595 $4, 163, 514 $4,495,675 $4,495,675 $4,719,549 CITY AF FnINA AKIKIIIA1 Ai1nRFT —•- - -- - - - - - -- --- • - - - -- - - - - -• Pane - 51 FUND: FUNCTION: AREA: PROGRAM: Public Civilian General Safety Defense 0460 SUMMARY OF SERVICES Civilian Defense - 0460: Personal services consist of % the time of the police chief. This is a cumulative estimate of Police department time of the Director, Coordinator, and administrative specialists. The objective of the Civilian Defense program is to prepare the community for disasters or emergencies - natural or man -made. This is accomplished by compliance with Federal, State and County guidelines for emergency preparedness planning. Action plans are developed and practiced at the City level. This activity coupled with 10 air warning sirens, ensures the operation of government and maintenance of emergency services during disasters. 1996 1997 % Total Civilian Defense Budget $34,683 $36,755 5.98 CITY OF EDINA ANNUAL BUDGET PAGE -52 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC SAFETY CIVILIAN DEFENSE 0460 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $16,763 $18,824 $19,373 $19,373 $21,025 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 0 1,030 1,030 1,030 4202 CONTINUING EDUCATION 470 492 721 721 847 4204 DUES & SUBSCRIPTIONS 45 45 46 46 45 4248 CONTRACTED REPAIRS 0 0 515 515 515 4252 LIGHT AND POWER 627 655 695 695 695 4288 SERVICE CONTRACTS 3,276 4,488 4,500 4,500 4,600 4,418 5,680 7,507 7,507 7,732 COMMODITIES: 4504 GENERAL SUPPLIES 1,272 215 1,123 1,123 1,151 EQUIPMENT: 4901 REPLACEMENT 0 11,033 6,680 6,680 6,847 TOTAL CIVILIAN DEFENSE $22,453 $35,752 $34,683 $34,683 $36,755 CITY OF MINA ANNIIAI Rllr)[.FT Page - 53 FUND: FUNCTION: AREA: PROGRAM: Public Animal General Safety Control 0470 SUMMARY OF SERVICES Animal Control - 0470: Personal services consist of 1 full time person and part time help. Animal control is provided 16 hours per day by augmenting one Animal Control Officer with CSO's responding to calls for service. Animal control is a function of the Police Department. The Animal Control Officer is responsible for the enforcement of the City's animal - related ordinances and also assists City residents with animal control problems, both wild and domestic. Approximately 3,000 calls for service are responded to annually. Priorities for animal control are the safety and protection of persons, the well -being of the City's animal population, and the protection of property. 1996 1997 % Total Animal Control Budget $63,249 $65,113 2.95 CITY OF EDINA ANNUAL BUDGET PAGE -54 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC SAFETY ANIMAL CONTROL 0470 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $29,684 $19,992 $33,201 $33,201 $34,197 4110 OVERTIME 1,314 0 1,500 1,500 1,500 30,998 19,992 34,701 34,701 35,697 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 160 110 670 670 770 4278 KENNEL SERVICES 4,504 6,480 5,923 5,923 6,020 4,664 6,590 6,592 6,592 6,790 COMMODITIES: 4504 GENERAL SUPPLIES 1,602 2,339 3,214 3,214 3,294 CENTRAL SERVICES: 4802 GENERAL 9,300 9,912 10,188 10,188 10,560 4808 EQUIPMENT OPERATION 3,720 2,676 2,724 2,724 2,796 13,020 12,588 12,912 12,912 13,356 EQUIPMENT: 4901 REPLACEMENT 13,181 15,974 5,831 5,831 5,976 TOTAL ANIMAL CONTROL $63,465 $57,483 $63,249 $63,249 $65,113 CITY of FnINO ANNIIAI Rlln[.FT - -- -- - -- ---- - - - - -- -- -• Page - 55 FUND: FUNCTION: AREA: PROGRAM: Public Fire General Safety Protection 0440 SUMMARY OF SERVICES Fire Protection - 0440: Personal Services consist of 30 full time personnel, 1 part time position and 10 volunteer firefighters. Services are provided in 4 primary areas: fire suppression, hazardous materials response, emergency medical services and fire prevention. The primary purpose of fire suppression is to provide an immediate response to protect lives, property and the environment from fire and other life threatening conditions, such as hazardous materials spills /release. This response should place the first pumper on the scene within 8 minutes at least 90% of the time. Typical actions are search, rescue, and removal of persons in immediate danger, interior fire attack to stop fire development, exterior fire streams to prevent fire extension, fire extinguishment and necessary measures to minimize property damage by smoke, water, weather, and release of hazardous materials. Equipment consists of 3 pumpers, 1 aerial tower and support vehicles. In 1995, 886 fire responses included fires (structure, vehicles, outside) and public service emergency calls. Fire calls have averaged around 700 for the past ten years. The purpose of Emergency Medical Services (EMS) is to provide an immediate and advanced life support response to the community's medical emergencies resulting from accident, sudden illness or injury, and place an ambulance on the scene within 6 minutes at least 90% of the time. Equipment consists of 2 (ALS) paramedic ambulances. Services provide both immediate emergency care and transportation to metro -area hospitals. Paramedics are cross - trained as firefighters, and all firefighters are cross - trained to emergency medical technician level. Emergency medical services also include public information programs and training to better prepare citizens to prevent or react to emergency medical situations. In 1995, medical calls totaled 2,755. The trend in emergency calls is upward, increasing at an average of 150 calls per year. The goal of fire prevention activities is two -fold: first, to prevent fire ignition whenever possible, and second, when fires do occur, to minimize fire impact on lives and property by early fire detection with building compartmentation; also maximize citizen survival by teaching proven fire safety techniques. All Fire Department personnel are involved in public information programs and annual inspection activities. Fire inspectors typically make the specialized permit and approval inspections. CITY OF EDINA ANNUAL BUDGET PAGE -56 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC SAFETY FIRE PROTECTION 0440 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $1,482,811 $1,545,037 $1,607,669 $1,607,669 $1,664,433 4110 OVERTIME 236,344 295,026 196,000 196,000 220,307 1,719,155 1,840,063 1,803,669 1,803,669 1,884,740 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 6,512 3,305 8,000 8,000 8,240 4202 CONTINUING EDUCATION 11,733 15,751 15,000 15,000 15,450 4204 DUES & SUBSCRIPTIONS 1,148 1,430 1,000 1,000 1,030 4206 MEETING EXPENSE 772 515 500 500 515 4208 MILEAGE 218 202 227 227 234 4226 EQUIPMENT RENTAL 3,805 4,556 3,100 3,100 3,193 4233 DATA PROCESSING 5,000 5,000 5,000 5,000 5,150 4246 PHYSICAL EXAMINATION 96 0 0 0 0 4248 CONTRACTED REPAIRS 9,563 16,870 15,000 15,000 15,450 4250 RUBBISH REMOVAL 1,226 1,646 1,000 1,000 1,030 4252 LIGHT AND POWER 7,468 7,128 11,500 11,500 11,845 4254 HEAT 7,709 8,373 7,000 7,000 7,210 4258 SEWER AND WATER 932 908 1,100 1,100 1,133 4262 LAUNDRY 2,662 3,219 2,900 2,900 2,987 4266 UNIFORM ALLOWANCE 12,657 11,851 13,000 13,000 13,390 4274 PREVENTATIVE MAINTENANCE 11,626 9,354 4,500 4,500 4,635 4310 LICENSES AND PERMITS 80 320 200 200 206 83,207 90,428 89,027 89,027 91,698 COMMODITIES: 4502 BOOKS AND PAMPHLETS 553 671 1,000 1,000 1,000 4504 GENERAL SUPPLIES 20,278 14,378 12,750 12,750 13,133 4508 PHOTOGRAPHIC SUPPLIES 363 287 950 950 950 4510 FIRST AID SUPPLIES 15,087 24,147 17,000 17,000 17,510 4512 CLEANING SUPPLIES 1,052 1,390 850 850 850 4516 OFFICE SUPPLIES 740 1,092 850 850 850 4540 REPAIR PARTS 3,699 10,081 2,300 2,300 2,369 4571 HAZARDOUS MATERIALS 976 2,123 2,000 2,000 2,000 4574 PROTECTIVE CLOTHING 1,109 1,359 4,000 4,000 4,000 4580 TOOLS 813 429 900 900 900 4608 TRAINING AIDS 1,776 1,275 2,200 2,200 2,200 4650 FIRE PREVENTION 1,363 1,436 1,400 1,400 1,400 $47,809 $58,668 $46,200 $46,200 $47,162 `ITV nF FnINA ANNUeI Runr;FT Page - 57 FUND: FUNCTION: AREA PROGRAM: Public Fire General Safety Protection 0440 SUMMARY OF SERVICES Explanation of Change: $26,000 has been added to the fire overtime budget to bring it closer to the cost of operations. $10,000 has been added to equipment to purchase specialized equipment to rescue accident victims who are trapped in confined spaces. 1996 1997 % Total Fire Budget $2,593,912 $2,714,885 4.66 CITY OF EDINA ANNUAL BUDGET PAGE -58 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC SAFETY FIRE PROTECTION 0440 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED CENTRAL SERVICES: 4802 GENERAL $ 399, 300 $ 426,432 $438,432 $438,432 $458,796 4808 EQUIPMENT OPERATION 61,716 68,400 69,648 69,648 71,880 461,016 494,832 508,080 508,080 530,676 EQUIPMENT: 4901 REPLACEMENT 120,118 54,469 146,936 146,936 150,609 4902 NEW 0 0 0 0 10,000 120,118 54,469 146,936 146,936 160,609 TOTAL FIRE PROTECTION $2,431,305 $2,538,460 $2,593,912 $2,593,912 $2,714,885 ITV nC CnIPJA ANNIIAI QIInrCT V. ■ . W. -..n Page - 59 FUND: FUNCTION: AREA: PROGRAM: Public Public General Safety Health 0480 SUMMARY OF SERVICES Public Health - 0480: Personal services consist of 2 and 1/3 full time employees and part time help in this area. The health department inspects food establishments, investigates foodborne illness reports, inspects public swimming pools, investigates nuisance complaints, investigates housing complaints, responds to concerns about the Minnesota Clean Indoor Air Act and provides laboratory support for food and water analysis. The department contracts for personal public health services such as home health care, family health, health promotion, and disease prevention and control. The cost of the contracted services are as follows: Home Health Care $ 87,474 Family Health 35,582 Health Promotion 13,344 Disease Prevention and Control 11.860 Total L148-260 The Health Department provides staff support for the Edina Community Health Services Advisory Committee and administers the development and implementation of the Edina Community Health Service biannual plan. The Department administers the City properties' refuse collection contract and serves as a resource for City employees' occupational health and safety. In 1995, the Department performed 255 food establishment inspections, 254 swimming pool inspections, 51 nuisance investigations, 257 Minnesota Clean Indoor Air complaint investigations, 11 housing complaint investigations and analyzed 6,796 food and water samples for 10 local units of government. 1996 1997 % Total Public Health Budget $367,778 $379,680 3.24 CITY OF EDINA ANNUAL BUDGET PAGE -60 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC SAFETY PUBLIC HEALTH 0480 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $140,986 $139,145 $149,327 $149,327 $153,830 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 136,745 140,358 143,942 143,942 148,260 4202 CONTINUING EDUCATION 731 1,257 1,235 1,235 1,270 4204 DUES & SUBSCRIPTIONS 1,281 136 720 720 740 4208 MILEAGE 4,376 4,442 4,945 4,945 5,090 4262 LAUNDRY 163 171 125 125 125 143,296 146,364 150,967 150,967 155,485 COMMODITIES: 4504 GENERAL SUPPLIES 3,576 3,588 2,986 2,986 3,075 4508 PHOTOGRAPHIC SUPPLIES 76 58 515 515 515 4600 PRINTING 296 128 310 310 320 3,948 3,774 3,811 3,811 3,910 CENTRAL SERVICES: 4802 GENERAL 43,680 46,020 47,220 47,220 48,864 4804 CITY HALL 3,720 3,420 3,504 3,504 3,564 4806 PUBLIC WORKS BUILDING 5,676 6,156 6,228 6,228 6,660 4808 EQUIPMENT OPERATION 1,884 1,968 2,004 2,004 2,076 54,960 57,564 58,956 58,956 61,164 EQUIPMENT: 4901 REPLACEMENT 431 17,803 4,717 4,717 5,291 TOTAL PUBLIC HEALTH $343,621 $364,650 $367,778 $367,778 $379,680 f _ITV [1F FI71NA ANNI IAI RI If1rCT - -• - -- - - - - - -- r-• -•- Page - 61 FUND: FUNCTION: AREA: PROGRAM: Public General Safety Inspections 0490 SUMMARY OF SERVICES Inspections - 0490: Personal services consist of 5 full time employees and part time help. The Inspections Department issues 1,400 building permits per year. They also enforce the Uniform building code, the State Building Code and make over 8,500 inspections per year. The Department also issues over 1,100 plumbing permits and 1,100 mechanical permits per year. 1995 revenue for the various permits issued was as follows: Building Permits $ 722,749 Plumbing Permits 73,151 HVAC Permits 29,483 The Building Department also receives several complaint calls per week from residents which are investigated promptly. Explanation of Change: $2,500 has been added to the mileage account to accurately reflect costs. $10,000 has been added to the professional services budget to reproduce paper records in a retrievable form for permanent record. 1996 1997 % Total Inspections Budget $367,870 $401,519 9.15 CITY OF EDINA ANNUAL BUDGET PAGE -62 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PUBLIC SAFETY INSPECTIONS 0490 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $250,310 $287,971 $264,539 $264,539 $279,876 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 4,585 75 2,652 2,652 12,732 4202 CONTINUING EDUCATION 2,268 1,767 2,755 2,755 2,838 4204 DUES & SUBSCRIPTIONS 175 303 670 670 690 4208 MILEAGE 1,640 2,676 103 103 2,603 4256 TELEPHONE 2,149 2,447 1,545 1,545 1,592 10,817 7,268 7,725 7,725 20,455 COMMODITIES: 4502 BOOKS AND PAMPHLETS 644 789 618 618 637 4504 GENERAL SUPPLIES 490 815 1,082 1,082 1,114 4600 PRINTING 1,970 1,807 2,678 2,678 2,758 3,104 3,411 4,378 4,378 4,509 CENTRAL SERVICES: 4802 GENERAL 59,160 65,172 66,972 66,972 70,008 4804 CITY HALL 8,376 7,716 7,920 7,920 8,028 4808 EQUIPMENT OPERATION 7,680 6,096 6,204 6,204 6,420 75,216 78,984 81,096 81,096 84,456 EQUIPMENT: 4901 REPLACEMENT 1,217 7,991 10,132 10,132 12,223 TOTAL INSPECTIONS $340,664 $385,625 $367,870 $367,870 $401,519 Ap" N 1886, Park & Recreation Overview Maintenance Park & Recreation Distribution by Area Recreation 6.4% Park & Recreation Distribution by Expenditure Personal Services 51.4% Contractual Services 13.00/( Commodities 8.0% ministration 23.7% Equipment 4.4% ......,.,,.3ervices 23.20/- IrT1i'ffe133a173F. "UllIFAI1111_111STrT3 ... �.....r. �. Pa e - 63 FUND: FUNCTION: AREA: PROGRAM: Park & General Recreation Administration 0600 SUMMARY OF SERVICES Park Administration - 0600: Personal services consist of 7 full time employees and part time help in this area. Responsibility is to administer and maintain the entire Park and Recreation Department including: 38 parks totaling 1,553 acres of park property, revenue facilities (Golf Course, Arena, Gun Range, Aquatic Center, Art Center, Gun Range, Edinborough Park, and Centennial Lakes Park), administering and programming a Senior Citizen's Center, adaptive recreation program, administering and scheduling adult and youth recreational programs and ten athletic associations (Baseball Association, Basketball Association, Girls' Athletic Association, Youth Softball Association, Swim Club, Figure Skating Club, Football Association, and Soccer Association), and working closely in operation and administration of the Edina Garden Council, the Edina Historical Society and the Edina Museum. 1996 1997 % Total Park & Recreation Budget $2,052,996 $2,126,283 3.57 CITY OF EDINA ANNUAL BUDGET PAGE -64 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PARK & RECREATION ADMINISTRATION 0600 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $288,804 $301,119 $340,000 $343,984 $354,287 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 7,957 3,226 2,000 1,500 2,150 4202 CONTINUING EDUCATION 3,617 1,652 3,000 3,000 3,000 4204 DUES & SUBSCRIPTIONS 2,495 1,533 2,000 2,000 2,000 4208 MILEAGE 10,822 10,986 11,500 11,557 11,500 4256 TELEPHONE 3 1,357 1,300 1,318 1,300 24,894 18,754 19,800 19,375 19,950 COMMODITIES: 4502 BOOKS & PAMPHLETS 102 6 100 103 100 4504 GENERAL SUPPLIES 2,377 2,665 2,000 1,050 1,400 4516 OFFICE SUPPLIES 67 413 500 515 500 4600 PRINTING 23,662 15,597 15,000 15,759 15,850 26,208 18,681 17,600 77,427 17,850 CENTRAL SERVICES: 4802 GENERAL 78,720 84,480 86,880 86,880 90,840 4804 CITY HALL 17,580 16,200 16,620 16,620 16,872 96,300 100,680 103.500 103,500 107,712 EQUIPMENT: 4901 REPLACEMENT 0 286 3,000 2,854 3,800 TOTAL ADMINISTRATION $ 436,206 $439,520 $483,900 $487,140 $503,599 t%ITV nV WnINIA AIihmAI minf!CT ... �. -...r. Pa e - 65 FUND: FUNCTION: AREA: PROGRAM: Park & General Recreation Recreation 0624-0625 SUMMARY OF SERVICES Athletic Activities - 0621: These funds are used primarily for recreational program equipment and supervision for over 300 coach pitch participants. These funds also assist eleven athletic associations and all adult athletic programs in common equipment needs. The eleven athletic associations are: Edina Baseball Association, Edina Basketball Association, Edina Girls' Athletic Association, Edina Hockey Association, Edina Gymnastics Association, Edina Youth Softball, Edina Swim Club, Edina Wrestling Association, Braemar City of Lakes Figure Skating Club, Edina Football Association, and the Edina Soccer Association. Skating and Hockey - 0622: These funds are used for all supervision, general supplies, and equipment for ten warming houses, hockey rinks, one bandy rink, and general skating areas. This consists of an 8 week season, 7 days a week from December 15 to February 15 and can stay open longer - weather permitting. Tennis Instruction - 0623: These funds are used for supervision, instruction and supplies for approximately 400 tennis program registrants. CITY OF EDINA ANNUAL BUDGET PAGE -66 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PARK & RECREATION RECREATION 0621 THRU 0623 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED ATHLETIC ACTIVITIES - 0621 PERSONAL SERVICES: 4120 PAYROLL $2,458 $3,648 $3,000 $2,600 $2,700 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 1,252 108 100 105 110 4208 MILEAGE 0 0 100 105 110 1,252 108 200 210 220 COMMODITIES: 4504 GENERAL SUPPLIES 6,566 2,975 6,300 6,304 6,400 TOTAL ATHLETIC ACTIVITIES $10,276 $6,731 $9,500 $9,114 $9,320 SKATING & HOCKEY - 0622 PERSONAL SERVICES: 4120 PAYROLL $28,689 $35,346 $30,000 $29,000 $30,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 7,597 7,500 6,754 7,000 COMMODITIES: 4504 GENERAL SUPPLIES 53 620 700 721 725 TOTAL SKATING & HOCKEY $28,742 $43,563 $38,200 $36,475 $37,725 TENNIS INSTRUCTION -.0623 PERSONAL SERVICES: 4120 PAYROLL $6,813 $7,746 $7,700 $7,500 $7,800 COMMODITIES: 4504 GENERAL SUPPLIES 1,324 3,525 3,800 3,790 3,900 TOTAL TENNIS INSTRUCTION $8,137 $11,271 $11,500 $11,290 $11,700 CITY OF EDINA ANNUAL BUDGET ra e - ut FUND: FUNCTION: AREA: PROGRAM: Park & General Recreation Recreation 0624-0625 SUMMARY OF SERVICES Playground and Puppeteer - 0624: These funds are used for the operation of the 14 playground programs, a traveling puppet trailer, playground family jamboree special event, and general supplies. Swimming Instruction - 0625: This area has been transferred to the swimming pool fund Recreational Participant Programs: Revenues for the T -ball program, the tennis instruction program, and the playground program are all based on increases and decreases depending on the number of participants in each program Program 1995 1996 Coach Pitch 330 192 Tennis Instruction 255 344 Playground 394 405 CITY OF EDINA ANNUAL BUDGET PAGE -68 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PARK & RECREATION RECREATION 0621 THRU 0628 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PLAYGROUND & PUPPETEER - 0624 PERSONAL SERVICES: 4120 PAYROLL $17,014 $24,520 $22,000 $21,000 $22,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 311 663 500 412 500 COMMODITIES: 4504 GENERAL SUPPLIES 4,040 5,240 4,800 4,532 4,700 TOTAL PLAYGROUND & PUPPETEER $21,365 $30,423 $27,300 $25,944 $27,200 r_ITY nF FnINA ANNIIAI RIInr-FT -- -• - -• -- •- • - ---- - -- -• Page - 69 FUND: FUNCTION: AREA: PROGRAM: Park & General Recreation Recreation 0627-0629 SUMMARY OF SERVICES Miscellaneous and Special Activities - 0627: These funds are used for miscellaneous special projects and equipment such as picnic recreation kits, studies, dedications and grand openings. Senior Citizens - 0628: These funds are used for personnel, maintenance, janitorial services and general supplies for the Senior Citizen's Center. Adaptive Recreation - 0629: The adaptive recreation budget provides part time staff service for the integration of children with disabilities in Edina who need a 1:1 staff person or who are integrating into programs in the other 3 cities in our joint powers agreement (ARLE). It also includes professional services which pay for sign language interpreters (reimbursed by CDBG funds), a band for the summer dance, and other miscellaneous staff expenses. General supplies cover all adaptive equipment and supplies for the variety of programs held year round. CITY OF EDINA ANNUAL BUDGET PAGE -70 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PARK & RECREATION RECREATION 0627 THRU 0628 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED MISCELLANEOUS & SPECIAL ACTIVITIES - 0627 PERSONAL SERVICES: 4120 PAYROLL $13,707 $1,420 $1,400 $1,300 $1,400 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 1,137 543 550 515 600 COMMODITIES: 4504 GENERAL SUPPLIES 2,829 4,293 3,000 2,060 2,800 4508 PHOTOGRAPHIC SUPPLIES 22 0 100 103 100 4596 MUSIC SUPPLIES 0 0 0 0 0 4600 PRINTING 54 258 0 0 0 2,905 4,551 3,100 2,163 2,900 TOTAL MISCELLANEOUS & SPECIAL ACTIVITIES $17,749 $6,514 $5,050 $3,978 $4,900 SENIOR CITIZENS - 0628 PERSONAL SERVICES: 4120 PAYROLL $9,069 $12,102 $10,500 $10,500 $11,000 CONTRACTUAL SERVICES: 4256 TELEPHONE 2,604 1,552 1,800 2,060 2,000 COMMODITIES: 4504 GENERAL SUPPLIES 6,300 6,098 500 515 500 4600 PRINTING 0 0 6,100 6,180 6,400 6,300 6,098 6,600 6,695 6,900 TOTAL SENIOR CITIZENS $17,973 $19,752 $18,900 $19,255 $19,900 ADAPTIVE RECREATION - 0629 PERSONAL SERVICES: 4120 PAYROLL 0 13,386 16,000 16,000 16,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 1,711 7,600 7,605 7,600 COMMODITIES: 4502 BOOKS & PAMPHLETS 0 70 100 103 100 4504 GENERAL SUPPLIES 0 1,635 1,300 1,327 1,500 4600 PRINTING 0 1,052 1,100 1,051 1,100 0 2,757 2,500 2,481 2,700 TOTAL ADAPTIVE RECREATION 0 17,854 26,100 26,086 26,300 TOTAL RECREATION $104,242 $136,108 $136,550 $132,142 $137,045 1%1TV nc 0111Ne enINIIA1 aIInr_WT - -- - -- - - - - - -- ---- - - - - -- - - - -- a e- FUNO: FUNCTION: AREA: PROGRAM: Park & General Recreation Park Maintenance SUMMARY OF SERVICES Park Maintenance Payroll Distribution Park maintenance consists of 16 personnel which include the following positions: 1 - Foreman 1 - Environmental Specialist 3 - Park Keeper III's 10- Park Keeper ll's 1 - Janitor 1 - Full time positions currently not reinstated 1 - Contract Forester 1 - Contract Weed Inspector General Maintenance $80,035 Charged to Other Funds: Mowing 86,000 City Hall $8,300 Field Maintenance 90,000 Art Center 7,700 General Turf Care 57,000 Weed & Tree Assmnt 2,200 Forestry 89,000 Pool 3.000 Litter Removal 13,000 Building Maintenance 106,000 Total Park Maint Payroll 668 235 Paths & Hard Surface Maintenance 13,000 Skating Rink Maintenance 113.000 $674,035 CITY OF EDINA ANNUAL BUDGFT Panp 72 FUND: FUNCTION: AREA: PROGRAM: Park & General Recreation Park Maantenance SUMMARY OF SERVICES THIS PAGE IS INTENTIONALLY LEFT BLANK r-ITV no FnINe ANNIIAI Rlln[:FT FUND: FUNCTION: AREA PROGRAM: Park & General Recreation Maintenance 0640 -0641 SUMMARY OF SERVICES General Maintenance - 0640: This account handles the paid leave, training and equipment maintenance for the park maintenance programs. Paid Leave includes sick, vacation, and holiday pay. Mowing - 0641: Funds from this account are used for maintenance of all manicured grass areas consisting of 422 different areas all mowed and maintained with a minimum of 10 days between cuttings. All scheduled athletic fields are maintained every 5 working days. CITY OF EDINA ANNUAL BUDGET PAGE -74 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PARK & RECREATION MAINTENANCE 0640 THRU 0641 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED GENERAL MAINTENANCE - 0640 PERSONAL SERVICES: 4105 PAYROLL $64,730 $72,558 $80,000 $93,822 $80,035 CONTRACTUAL SERVICES: 4202 CONFERENCES & SCHOOLS 2,282 682 3,200 3,193 3,200 4256 TELEPHONE 0 991 3,200 3,240 3,300 2,282 1,673 6,433 6,400 6,500 CENTRAL SERVICES: 4802 GENERAL 187,200 208,995 210,204 210,204 217,500 4806 PUBLIC WORKS BUILDING 16,440 17,880 18,096 18,096 19,356 4808 EQUIPMENT OPERATION 128,580 141,696 144,204 144,204 148,848 332,220 368,571 372,504 372,504 385,704 TOTAL GENERAL MAINTENANCE $399,232 $442,802 $458,904 $472,759 $472,239 MOWING - 0641 PERSONAL SERVICES: 4105 PAYROLL $80,424 $79,599 $86,000 $86,000 $86,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 100 100 0 0 0 COMMODITIES: 4504 GENERAL SUPPLIES 1,983 3,140 1,500 1,156 1,400 TOTAL MOWING $82,507 $82,839 $87,500 $87,156 $87,400 CITY nF F13INA FUND: FUNCTION: ANNHA1 RIIrNZIPT AREA: PROGRAM: -to Park & General Recreation Maintenance 0642-0643 SUMMARY OF SERVICES Field Maintenance - 0642: All sports fields are specially prepared for scheduled games. These fields are dragged and field lined with a chalk material. A special mixture (agricultural lime) is used each spring for filling holes and regrading is done as needed during the playing season. All of the field areas are fertilized each year and the grass is treated with herbicides. The grassy playing surfaces in all of these parks are seeded, aerated and returfinent becomes necessary to maintain safe ground cover. This account is supplemented by a $6 field use fee from participants. In 1995, $47,150 was contributed from the activities listed below. This amount was paid by the following groups: Activi Dollars Generated Adult Soccer $1,220 Adult Baseball 300 Adult Softball 10,100 Edina Baseball Association 7,800 EGAA Flag Football Waive Edina Youth Softball Association 2,826 Edina Girls Fast Pitch Softball 390 Edina Soccer Association 12,972 Edina Football Association 3,084 Adult Bandy Program 2,100 Miscellaneous Field Rentals 2.140 Total $42,932 General Turf Care - 0643: The funds in this program provide for all city properties and general park maintenance. This includes the contracted spraying of weeds (dandelions) twice a year. CITY OF EDINA ANNUAL BUDGET PAGE -76 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PARK & RECREATION MAINTENANCE 0642 THRU 0643 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED FIELD MAINTENANCE- 0642 PERSONAL SERVICES: 4105 PAYROLL $81,315 $104,236 $90,000 $80,300 $90,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 1,000 65 500 525 550 4248 CONTRACTED REPAIRS 1,175 0 500 525 550 2,175 65 1,050 1,000 1,100 COMMODITIES: 4504 GENERAL SUPPLIES 6,147 5,099 5,000 4,202 5,000 4558 FERTILIZER 3,735 1,749 1,700 1,261 1,700 4561 INFIELD MIXTURE 2,571 4,613 2,000 1,470 1,500 4563 LINE MARKING POWDER 4,494 3,551 3,500 3,572 3,500 4566 WEED SPRAY 0 0 500 500 500 4568 SEED 0 456 500 1,601 1,600 16,947 15,468 13,200 12,606 13,800 TOTAL FIELD MAINTENANCE $100,437 $119,769 $104,200 $93,956 $104,900 GENERAL TURF CARE -0643 PERSONAL SERVICES: 4105 PAYROLL $48,890 $51,676 $52,000 $60,800 $55,000 4110 OVERTIME 1,298 1,623 2,000 2,000 2,000 50,188 53,299 54,000 62,800 57,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 384 2,370 10,000 10,202 10,200 4248 CONTRACTED REPAIRS 3,936 0 5,200 5,253 5,200, 4310 LICENSES AND PERMITS 50 40 200 206 200 4,370 2,410 15,400 15,661 15,600 COMMODITIES: 4504 GENERAL SUPPLIES 1,012 1,527 3,100 3,152 3,100 4522 SAND, GRAVEL, & ROCK 0 652 1,000 1,051 1,100 4558 FERTILIZER 748 2,950 4,200 4,202 4,200 4562 SOD & BLACK DIRT 136 853 2,100 2,101 2,100 4566 WEED SPRAY 3,202 3,804 3,800 3,487 4,000 4568 SEED 1,554 1,413 6,000 5,968 6,000 6,652 11,199 20,200 19,961 20,500 TOTAL GENERAL TURF CARE $61,210 $66,908 $89,600 $98,422 $93,100 CITY OF EDINA ANNUAL BUDGET FUND: FUNCTION: AREA: PROGRAM: Park & SUMMARY OF SERVICES Forestry - 0644: These funds are used to administer a comprehensive park and boulevard forestry program plus removal of diseased trees on private properties. This account includes contracted tree removal and stump removal of all trees that are diseased (diseased trees on private properties are contracted for removal only when necessary). This account provides for maintenance of tree trimming on boulevard and park trees as well as contractual oak wilt disease identification, control and prevention program. It also includes $5,000 for boulevard tree replacement (20 trees) and $5,000 for new park trees and shrubbery. Litter Removal - 0645: These funds are used for maintenance and removal of all trash from 39 park areas on a daily basis in season or a weekly basis throughout the year. This also includes the purchase of trash containers. CITY OF EDINA ANNUAL BUDGET PAGE -78 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PARK & RECREATION MAINTENANCE 0644 THRU 0645 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED FORESTRY - 0644 PERSONAL SERVICES: 4105 PAYROLL $74,500 $84,000 4110 OVERTIME 5,000 5,000 $92,198 $84,253 $79,500 $89,000 $87,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 2,224 5,285 13,000 13,658 13,500 4208 MILEAGE OR ALLOWANCE 0 1,637 1,500 1,200 1,700 4248 CONTRACTED REPAIRS 45,269 5,375 11,000 11,124 11,100 4250 RUBBISH REMOVAL 2,608 3,467 12,600 12,607 12,600 50,101 15,764 38,100 38,589 38,900 COMMODITIES: 4504 GENERAL SUPPLIES 853 1,764 1,700 1,051 1,800 4560 PLANTING & TREES 4,918 4,407 8,500 8,405 8,400 4562 SOD & BLACK DIRT 906 111 6,300 6,304 6,200 4580 TOOLS 707 1,427 2,000 2,101 2,000 7,384 7,709 18,500 17,861 18,400 TOTAL FORESTRY 149,683 107,726 143,600 135,950 146,300 LITTER REMOVAL - 0645 PERSONAL SERVICES: 4105 PAYROLL 11,547 12,263 12,500 11,800 13,000 CONTRACTUAL SERVICES: 4250 RUBBISH REMOVAL 6,033 4,512 6,100 6,180 6,300 COMMODITIES: 4504 GENERAL SUPPLIES 2,905 3,705 7,200 7,210 7,200 TOTAL LITTER REMOVAL $20,485 $20,480 $25,800 $25,190 $26,500 rITV nF FnimA FUND: FUNCTION: ARIM IA1 1211nrcT AREA: PROGRAM: Park & General Recreation Maintenance 0646 SUMMARY OF SERVICES Building Maintenance - 0646: These funds are used for the maintenance, repair, and cleaning of 27 buildings in the park system. These funds are also used for the upkeep and new construction of 10 hockey rinks in the park system. Buildings Maintained: 1. Arden Warming House 2. Arneson Greenhouse 3. Arneson Historical House 4. Art Center 5. Braemar Complex 6. Braemar Gun Range 7. Bredeson Comfort Station 8. Chowen Park Shelter 9. Cornelia School Building 10. Countryside Park Building 11. Creek Valley School Building 12. Grange Hall 13. Highlands Park Building 14. Cahill School Building 15. Lake Cornelia Pool Bath House 16. Lake Cornelia Park Shelter 17. Lewis Park Building 18. Normandale Park Building 19. Pamela Park Building 20. Strachauer Park Building 21. Todd Park House 22. Todd Park Shelter 23. Wooddale Park Shelter 24. Utley Park Restrooms 25. VanValkenburg Complex 26. Walnut Ridge Park Building 27. Weber Park Building CITY OF EDINA ANNUAL BUDGET PAGE- 80 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PARK & RECREATION MAINTENANCE 0646 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED BUILDING MAINTENANCE - 0646 PERSONAL SERVICES: 4105 PAYROLL $112,681 $99,687 $102,000 $98,400 $106,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 1,633 2,839 2,800 2,060 2,800 4248 CONTRACTED REPAIRS 6,196 11865 6,200 6,180 6,200 4252 LIGHT & POWER 61,796 64,300 70,000 72,100 73,000 4254 HEAT 14,299 14,101 16,000 17,870 17,800 4256 TELEPHONE 13,268 6,234 12,000 5,253 11,000 4262 LAUNDRY 8,823' 10,339 10,000 7,467 9,000 106,015 99,678 117,000 110,930 119,800 COMMODITIES: 4504 GENERAL SUPPLIES 17,640 19,603 17,600 17,600 18,500 4540 REPAIR PARTS 9,272 7,190 14,500 14,729 14,500 4580 TOOLS 2,224 3,414 4,000 4,326 4,300 4604 LUMBER 3,565 4,072 5,000 8,405 8,400 4606 LAMPS & FIXTURES 0 99 1,000 1,030 1,000 4642 SAFETY EQUIPMENT 0 3,307 3,400 3,000 3,500 32,701 37,685 45,500 49,090 50,200 TOTAL BUILDING MAINTENANCE $251,397 $237,050 $264,500 $258,420 $276,000 _ITV nF FnINA FUND: General ANNIIAI Rlln[:FT FUNCTION: I AREA: I PROGRAM: Park & SUMMARY OF SERVICES Paths & Hard Surface Maintenance - 0647: 0647 -0650 These funds are used for the maintenance of all hard surface areas within the park system. This includes the resurfacing of 30 tennis courts, resurfacing and maintaining 6 hard surface basketball courts, and maintenance and surfacing of 10 miles of walking and bicycling paths within the park system. These funds are also used for the maintenance and replacement of playground equipment at 23 parks. Each playground equipment site is on a 15 year replacement schedule with current values estimated as follows: Park Estimated Value Park Estimated Value Alden 23,125 McGuire 7,750 Arden 12,363 Normandale 29,160 Birchcrest 27,250 Pamela 13,713 Braemar 14,913 Strachauer 23,500 Chowen 10,413 Tingdale 24,575 Lake Cornelia 52,863 Todd 31,613 Countryside 28,500 Utley 4,250 Robert Kojetin 5,813 Walnut Ridge 6,813 Garden 27,475 Weber 14,250 Heights 17,063 William Wardell Lewis 5,875 Highlands 27,750 Wooddale 36,875 York 9.813 Total Equipment $455,715 These funds are also used to maintain and replace bleachers, benches, picnic tables, fencing, drinking fountains and signs throughout Edina's 39 parks. Skating Rink Maintenance - 0648: These funds are used for flooding and maintaining an operation of 10 hockey rinks and 11 general skating areas. Equipment - 0650: This account provides funding for the replacement of existing equipment and the purchase of new equipment for all park programs. CITY OF EDINA ANNUAL BUDGET PAGE -82 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 PARK & RECREATION MAINTENANCE 0647 THRU 0650 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PATHS & HARD SURFACE MAINTENANCE - 0647 PERSONAL SERVICES: 4105 PAYROLL $17,781 $12,121 $13,000 $14,900 $13,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 11,556 65,479 50,000 47,380 50,000 COMMODITIES: 4504 GENERAL SUPPLIES 8,035 1,916 3,000 3,708 3,700 4524 BLACKTOP 663 6,720 5,000 2,266 3,000 4526 ROAD OIL 0 811 2,300 2,266 2,300 8,698 9,447 10,300 8,240 9,000 TOTAL PATHS & HARD SURFACE MAINTENANCE 38,035 87,047 73,300 70,520 72,000 SKATING RINK MAINTENANCE - 0648 PERSONAL SERVICES: 4105 PAYROLL 79,745 87,864 90,000 85,000 98,000 4110 OVERTIME 0 19,174 20,000 15,000 15,000 79,745 107,038 110,000 100,000 113,000 COMMODITIES: 4504 GENERAL SUPPLIES 642 2,005 2,000 1,545 2,000 4540 REPAIR PARTS 1,822 1,604 1,600 1,545 1,700 2,464 3,609 3,600 3,090 3,700 TOTAL SKATING RINK MAINT. 82,209 110,647 113,600 103,090 116,700 EQUIPMENT - 0650 EQUIPMENT: 4901 REPLACEMENT 72,459 93,010 88,250 88,251 90,500 TOTAL EQUIPMENT 72,459 93,010 88,250 88,251 90,500 TOTAL PARK MAINTENANCE $1,257,654 $1,368,278 $1,449,254 $1,433,714 $1,485,639 t p'�� x' ,�y gg . �a1YY B � z Non - Departmental Overview Non - Departmental Distribution by Area Special Assessments 10.0% Commissions 35.8% Contractual Services 84.9% Non - Departmental Distribution by Expenditure tingencies 24.0% bt Service 30.2% Personal Services 1.7% Equipment 10.0% nmodities 3.5% rffi-1Ll•WiT33NTf�IF, i v. • • v■ rr..�� . n. Page - 93 FUND: FUNCTION: AREA PROGRAM: General Non-Departmental Contingencies 0500 SUMMARY OF SERVICES Contingencies - 0500: The contingencies budget provides for unbudgeted and unforeseen expenditures which may be authorized during the year. It also reduces the impact of unforeseen losses of revenue which may occur. 1996 1997 % Total Contingencies Budget $63,000 $70,000 11.11 CITY OF EDINA ANNUAL BUDGET PAGE -84 FUND: FUNCTION: AREA: PROGRAM: NON - DEPARTMENTAL GENERAL-10 EXPENDITURES CONTINGENCIES 0500 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED CONTRACTUAL SERVICES: 4201 $64,815 $186,195 $75,000 $63,000 $70,000 TOTAL CONTINGENCIES $64,815 $186,195 $75,000 $63,000 $70,000 nlTV nc enIUA ANwi 1A1 n11 int'22=T _- - - - - - -- -- - - - - -- - - - -- Page - go FUND: FUNCTION: AREA: PROGRAM: Capital Plan General Non - Departmental Appropriation 0502 SUMMARY OF SERVICES Capital Plan Appropriation - 0502: This appropriation reflects the amount the operating budget contributes to the capital plan. Explanation of Change: This has been removed from the operating budget. 1996 1997 Total Capital Plan Budget $50,159 $0 CITY OF EDINA ANNUAL BUDGET PAGE -86 FUND: FUNCTION: AREA: PROGRAM: NON - DEPARTMENTAL CAPITAL PLAN GENERAL-10 EXPENDITURES APPROPRIATION 0502 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED EQUIPMENT: 4902 $117,000 $50,159 $50,159 $50,159 $0 TOTAL CAPITAL PLAN APPROPRIATION $117,000 $50,159 $50,159 $50,159 $0 [_ITV AF FnimA ANNIIAI Rllrf[.FT FUND: FUNCTION: AREA PROGRAM: Special Assessments General Non-Departmental on City Property 0503 SUMMARY OF SERVICES Special Assessments on City Property - 0503: City owned properties are subject to special assessments for various improvement projects. This program provides funds to pay for these assessments. The budget also reflects the costs necessary to pay for mandated truth in taxation mailing. 1996 1997 % Total Special Assessments Budget $33,700 $29,000 -13.95 CITY OF EDINA ANNUAL BUDGET PAGE -88 FUND: FUNCTION: AREA: PROGRAM: NON - DEPARTMENTAL SPECIAL ASSESSMENTS GENERAL-10 EXPENDITURES ON CITY PROPERTY 0503 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED SPECIAL ASSESSMENTS: 4922 $29,623 $20,781 $29,000 $33,700 $29,000 TOTAL SPECIAL ASSESSMENTS $29,623 $20,781 $29,000 $33,700 $29,000 CITY OF EDINA ANNUAL RUD(.FT rage - au FUND: FUNCTION: AREA: PROGRAM: Reserve General Non - Departmental Rebuild SUMMARY OF SERVICES Reserve Rebuild : The reserve rebuild program was established in 1993 as a program to replenish the deteriorating fund balance in the general fund. The program was established with the following objectives in mind: • Reduce the likelihood of short term borrowing • Provide flexibility to handle unanticipated expenditures such as the purchase of land, loss in the insurance area, etc. • Maintain our high bond rating to keep interest costs low on our debt service Explanation of Increase: This program has been removed from the budget. Total Reserve Rebuild Budget 1996 1997 % $84,000 $0 CITY OF EDINA ANNUAL BUDGET PAGE -90 FUND: FUNCTION: AREA: PROGRAM: NON - DEPARTMENTAL REBUILD GENERAL-10 EXPENDITURES RESERVE 0501 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED CONTRACTUAL SERVICES: 4201 $0 $0 $84,000 $84,000 $0 TOTAL RESERVE REBUILD $0 $0 $84,000 $84,000 $0 rr1TV nC =nINA AWNI IAI RI mr_FT Patin - 91 FUND: FUNCTION: AREA: PROGRAM: Fire Station General Non-Departmental Debt Service 0511 SUMMARY OF SERVICES Fire Station Debt Service- 0511: This budget is used to pay the debt service on the bonds that are outstanding for the York Avenue fire station. 1996 1997 % Total Fire Station Debt Service $0 $ 88,000 CITY OF EDINA ANNUAL BUDGET PAGE -92 FUND: FUNCTION: AREA: PROGRAM: NON - DEPARTMENTAL FIRE STATION GENERAL-10 EXPENDITURES DEBT SERVICE 0511 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED CONTRACTUAL SERVICES: 4300 DEBT SERVICE PAYMENTS $0 $0 $0 $0 $88,000 TOTAL RESERVE REBUILD $0 $0 $0 $0 $88,000 f_ITV 'AF FDINA ANNIIAI RllnrFT -- - -- - -- -- - - - - -- - - --• -• Page - 93 FUND: FUNCTION: AREA: PROGRAM: Commissions & General Non-Departmental Special Projects 0504 -0507 SUMMARY OF SERVICES Human Relations Commission - 0504: The Human Relations Commission is comprised of 12 members and is an advisory body to the City Council in the areas of human rights, human relations and human service. The Commission meets 12 times a year. Fireworks - 0505: Fireworks display to be presented after the band concert on the fourth of July. Suburban Rate Authority - 0506: The Suburban Rate Authority oversees utility rates affecting suburban communities. CITY OF EDINA ANNUAL BUDGET PAGE -94 FUND: FUNCTION: AREA: PROGRAM: NON - DEPARTMENTAL COMMISSIONS & SPECIAL GENERAL-10 EXPENDITURES PROJECTS 0504 thru 0507 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED HUMAN RELATIONS COMMISSION - 0504 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES $60,250 $63,048 $62,450 $62,450 $64,450 4202 CONTINUING EDUCATION 116 0 250 250 250 4204 DUES & SUBSCRIPTIONS 417 0 200 200 200 4224 CHEMICAL HEALTH 44 36 500 500 500 4280 EDUCATION PROGRAM 74 0 800 800 800 TOTAL HUMAN RELATIONS COMMISSION 60,901 63,084 64,200 64,200 66,200 FIREWORKS - 0505 COMMODITIES: 4504 GENERAL SUPPLIES 7,000 7,100 7,350 7,350 7,600 TOTAL FIREWORKS 7,000 7,100 7,350 7,350 7,600 SUBURBAN RATE AUTHORITY - 0506 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 3,750 4,000 3,825 3,825 4,000 TOTAL SUBURBAN RATE AUTHORITY 3,750 4,000 3,825 3,825 4,000 `_ITV nF FnimA AININI IAI ni inracT —• - —• - - - - - -- Pa a -95 FUND: FUNCTION: AREA: PROGRAM: Commissions & General Non-Departmental Special Projects 0508 SUMMARY OF SERVICES South Hennepin Regional Planning Agency (SHeRPA)- 0508: The purpose of the organization is to assist the four communities in identifying and meeting their human service needs through research, planning and coordination. Deer Control Program - 0509: This program was authorized by the Council to reduce the City's deer population. 1996 1997 % Total Commissions & Special Projects Budget $100,740 $ 104,265 3.50 CITY OF EDINA ANNUAL BUDGET PAGE -96 FUND: FUNCTION: AREA: PROGRAM: NON - DEPARTMENTAL COMMISSIONS & SPECIAL GENERAL-10 EXPENDITURES PROJECTS 0508 thru 0509 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED SOUTH HENNEPIN HUMAN SERVICE COUNCIL (SHeRPA) - 0508 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 14,500 17,345 17,865 17,865 18,965 TOTAL SOUTH HENNEPIN SERVICE COUNCIL 14,500 17,345 17,865 17,865 18,965 DEER CONTROL PROGRAM - 0509 PERSONAL SERVICES: 4105 PAYROLL 0 9,763 5,000 5,000 5,000 COMMODITIES: 4504 GENERAL SUPPLIES 0 884 2,500 2,500 2,500 TOTAL DEER CONTROL 0 10,647 7,500 7,500 7,500 TOTAL COMMISSIONS & SPECIAL PROJECTS $86,151 $102,176 $100,740 $100,740 $104,265 Central Services Overview General Central Services Distribution by Area uipment Operation 20.7% City Hall 3.0% Pub Wks. Bldg. 4.1 % Central Services Distribution by Expenditure Personal Services 60.1% Contractual Services 22.2% Equipment 1.9% Central Services 4.9% imodities 11.0% r_ITV ni; VnlNe AKIRIIIAI RIInr -CT FUND: FUNCTION: AREA PROGRAM: Central General Services General 0510 SUMMARY OF SERVICES General - 0510: Central Services General is primarily made up of three major expense items: PERA & FICA costs, the flex benefit plan, and worker's compensation and liability insurance. These costs are allocated based on the number of employees in each department and the total salaries carried in each area. One third of this budget is allocated to our enterprise funds and therefore not tax supported. Explanation of Change: • The flexible benefits plan reflect an adjustment of $10 per month for the City contribution to each employee's City provided benefits. • This budget provides $45,000 for upgrading our office software and training employees on its use. $38,000 is allocated to the general fund. • This budget includes $23,500 for a part time PC Coordinator. $20,000 is allocated to the general fund. • $45,000 is included for the replacement of the City's 15 year old telephone system Distribution Allocation to General Fund: Allocated to other Funds: Annual Monthly Annual Monthly Mayor & Council $22,212 $1,851 City Hall $15,000 $1,250 Administration 114,000 9,500 Public Works Bldg. 9,384 782 Planning 53,760 4,480 Equipment Operation 78,000 6,500 Finance 67,008 5,584 Art Center 23,220 1,935 Elections 11,496 958 Pool 8,520 710 Assessing 79,992 6,666 Golf Course 198,072 16,506 Public Works: Arena 57,996 4,833 Administration 29,004 2,417 Gun Range 2,520 210 Engineering 93,264 7,772 Edinborough /Cent. 139,008 11,584 Maintenance 379,800 31,650 Utilities 278,184 23,182 Police 828,552 69,046 Liquor Stores: Animal Control 10,560 880 50th Street 42,000 3,500 Fire 458,796 38,233 York 76,200 6,350 Health 48,864 4,072 Vernon 67,260 5,605 Inspections 70,008 5,834 Recycling 8,292 691 Parks: HRA 5,004 417 Administration 90,840 7,570 Communications 18.000 1.500 Maintenance 217.500 18.125 $1.026.660 $85,555 $2,575,656 $214,638 Total $3,602,316 $300,193 1996 1997 % Total Central Services General $3,447,024 $3,602,316 4.51 CITY OF EDINA ANNUAL BUDGET PAGE- 98 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 CENTRAL SERVICES GENERAL 0510 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED CONTRACTUAL SERVICES: 4120 PART TIME EMPLOYEES $0 $0 $0 $0 $23,500 4145 PENSIONS 1,367,518 1,407,001 1,507,256 1,507,256 1,564,000 4156 FLEX PLAN 789,005 963,879 965,959 965,959 1,014,500 4160 UNEMPLOYMENT COMPENSAI 10 0 18,367 0 0 0 4202 COMPUTER TRAINING 0 0 0 0 25,000 4212 PERSONNEL 28,178 29,763 30,000 30,000 32,000 4226 EQUIPMENT RENTAL 9,575 9,492 10,500 10,500 10,500 4233 COMPUTER SOFTWARE 0 0 0 0 20,000 4256 TELEPHONE 58,017 61,193 60,000 60,000 65,000 4260 INSURANCE 574,054 570,980 750,000 750,000 675,000 4288 SERVICE CONTRACT- EQUIP. 14,106 7,153 16,000 16,000 15,000 4290 POSTAGE 63,176 63,959 65,000 65,000 67,000 2,903,629 3,131,787 3,404,715 3,404,715 3,511,500 COMMODITIES: 4504 GENERAL SUPPLIES 26,986 35,317 22,000 22,000 25,000 EQUIPMENT: 4901 REPLACEMENT 4,966 5,786 20,309 20,309 20,816 4902 NEW 0 0 0 0 45,000 4,966 5,786 20,309 20,309 65,816 TOTAL GENERAL $2,935,581 $3,172,890 $3,447,024 $3,447,024 $3,602,316 CITY OF EDINA ANNUAL BUDGET FUND: FUNCTION: Central AREA: PROGRAM: SUMMARY OF SERVICES City Hall - 0520: Personal Services consist of 1 full time employee, public works help, park maintenance help, and part time help. This program provides for the operation and maintenance of the City Hall. Operating costs are allocated to departments on the basis of space occupied. Distribution Allocation to Operating Departments Annual Monthly Mayor & Council $10,752 $896 Administration 17,232 1,436 Planning 5,880 490 Finance 7,488 624 Assessing 6,636 553 Public Works: Administration 3,504 292 Engineering 7,260 605 Police 49,680 4,140 Health 3,564 297 Inspections 8,028 669 Parks 16,872 1,406 Utilities 10,320 860 Communications 4,524 377 Total $151,740 $12,645 1996 1997 % Total City Hall Budget $149,484 $151,740 1.51 CITY OF EDINA ANNUAL BUDGET PAGE -100 FUND: FUNCTION: AREA: PROGRAM: GENERAL-10 CENTRAL SERVICES CITY HALL 0520 SUMMARY OF EXPENDITURES 1996 1994 1995 1997 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 4105 PAYROLL $58,101 $50,603 $58,660 $58,660 $60,440 4110 OVERTIME 2,058 3,326 2,500 2,500 2,400 60,159 53,929 61,160 61,160 62,840 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIR 4,923 3,858 7,000 7,000 7,000 4250 RUBBISH SERVICE 1,614 2,005 3,000 3,000 3,000 4252 LIGHT & POWER 22,512 21,679 19,000 19,000 19,000 4254 HEAT 6,862 5,888 9,000 9,000 9,000 4258 SEWER & WATER 2,889 1,505 1,000 1,000 1,000 4262 LAUNDRY 2,075 2,101 2,000 2,000 2,000 40,875 37,036 41,000 41,000 41,000 COMMODITIES: 4504 GENERAL SUPPLIES 2,275 2,190 4,000 4,000 4,000 4512 CLEANING SUPPLIES 1,600 1,955 2,600 2,600 2,600 4514 PAPER SUPPLIES 8,838 8,889 10,300 10,300 10,300 4540 REPAIR PARTS 10,925 12,493 16,000 16,000 16,000 23,638 25,527 32,900 32,900 32,900 CENTRAL SERVICES: 4802 GENERAL 13,740 14,124 14,424 14,424 15,000 TOTAL CITY HALL $138,412 $130,616 $149,484 $149,484 $151,740 CITY OF EDINA ANNUAL BUDGFT FUND: FUNCTION: AREA: PROGRAM: Central Public Works General Services Buildina 0540 SUMMARY OF SERVICES Public Works Building - 0540: Personal services consist of 1 full time employee, and Public Works help. The function of the public works building is to provide a shelter for equipment maintenance operations and provide stockroom and office facilities for public works personnel. A large part of this account is directed towards rubbish hauling, light and power, heat and fuel oil, and repair parts for the building. Distribution Allocation to Operating Departments Annual Monthly Public Works 19,200 1,600 Health 6,660 555 Parks 19,356 1,613 Equipment Operation 142,776 11,898 Utilities 15,300 1,275 Total $203,292 $16,941 1996 1997 % Total Public Works Building Budget $189,984 203,292 7.0 CITY OF EDINA ANNUAL BUDGET PAGE- 102 FUND: FUNCTION: AREA: PROGRAM: PUBLIC WORKS GENERAL-10 CENTRAL SERVICES BUILDING 0540 SUMMARY OF EXPENDITURES 1996 ACCT. DESCRIPTION 1994 ACTUAL 1995 ACTUAL 1997 ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $56,986 $82,670 $58,704 $58,704 $59,587 4110 OVERTIME 1,553 829 2,200 2,200 2,200 58,539 83,499 60,904 60,904 61,787 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 1,794 505 1,000 1,000 1,000 4250 RUBBISH HAULING 3,568 2,938 5,000 5,000 5,000 4252 LIGHT & POWER 32,679 30,814 29,500 29,500 31,500 4254 HEAT & FUEL OIL 29,343 31,863 42,000 42,000 40,000 4258 SEWER & WATER 1,555 1,674 2,000 2,000 2,000 68,939 67,794 79,500 79,500 79,500 COMMODITIES: 4504 GENERAL SUPPLIES 4,586 10,137 5,000 5,000 5,000 4512 CLEANING SUPPLIES 9,268 7,985 8,000 8,000 8,000 4540 REPAIR PARTS 24,656 21,645 23,000 23,000 33,000 38,510 39,767 36,000 36,000 46,000 CENTRAL SERVICES: 4802 GENERAL 8,400 8,880 9,120 9,120 9,384 EQUIPMENT: 4901 REPLACEMENT 2,597 3,448 4,460 4,460 6,621 TOTAL PUBLIC WORKS BUILDING $176,985 $203,388 $189,984 $189,984 $203,292 CITY AF FnINA AKINI lel RI In�cr — — - -- -- - --• -• - .- Page -103 FUND: FUNCTION: AREA PROGRAM: Central Equipment General Services Operation 0560 SUMMARY OF SERVICES Equipment Operation - 0560: This account provides for the operation and maintenance of all City vehicles. A large part of the operation costs are attributed to the purchase of fuel for City equipment. The shop supervisor and five mechanics are the personnel responsible for the City's 46 cars, 102 trucks, plow trucks, pickups and vans, 140 off -road vehicles, 6 trailers, and miscellaneous equipment. Additionally, the public works shop is responsible for all maintenance of equipment and power tools. Costs of equipment operation are charged to operating departments and other funds on the basis of use. Distribution Allocation to General Fund: Allocated to other Funds: Annual Monthly Annual Monthly Administration 5,388 449 Pool 2,064 172 Assessing 2,688 224 Golf Course 2,688 224 Public Works: Cent. Lakes /Edinb. 14,400 1,200 Engineering 11,496 958 Utilities 84.000 7.000 Supervision 2,076 173 $103,152 $8,596 Maintenance 473,580 39,465 Police 205,404 17,117 Animal Control 2,796 233 Fire 71,880 5,990 Health 2,076 173 Inspections 6,420 535 Park Maintenance 148.848 12.404 $932,652 $77,721 Total $1.035.804 $86,317 1996 1997 % Total Equipment Operation Budget $1,003,536 $1,035,804 3.22 CITY OF EDINA ANNUAL BUDGET PAGE- 104 FUND: FUNCTION: AREA: PROGRAM: EQUIPMENT GENERAL-10 CENTRAL SERVICES OPERATION 0560 SUMMARY OF EXPENDITURES 1996 ACCT. DESCRIPTION 1994 ACTUAL 1995 ACTUAL 1997 ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $240,621 $280,229 $265,525 $265,525 $270,603 4110 OVERTIME 5,316 5,198 2,100 2,100 2,100 $245,937 $285,427 $267,625 $267,625 $272,703 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 673 1,000 1,000 1,000 4233 DATA PROCESSING 1,882 1,989 2,000 2,000 2,000 4248 CONTRACTED REPAIRS 54,355 49,122 40,000 40,000 40,000 4262 LAUNDRY 4,564 4,267 4,500 4,500 5,000 4294 RADIO SERVICE 12,772 6,115 7,500 7,500 7,500 4296 CAR WASHES 1,247 4,033 4,000 4,000 4,000 4310 LICENSE FEES & PERMITS 9,555 18,701 16,000 16,000 17,000 84,375 84,920 75,000 75,000 76,500 COMMODITIES: 4504 GENERAL SUPPLIES 13,114 17,948 16,000 16,000 17,000 4540 REPAIR PARTS 168,090 161,395 170,000 170,000 170,000 4580 REPLACEMENT OF TOOLS 7,321 8,146 8,000 8,000 9,000 4610 WELDING SUPPLIES 3,822 5,249 7,000 7,000 7,000 4612 GAS & FUEL OIL 124,762 133,066 135,000 135,000 140,000 4616 TIRES & TUBES 29,684 34,320 30,000 30,000 32,000 4618 LUBRICANTS 8,955 11,303 13,000 13,000 13,000 4620 ACCESSORIES 55,406 62,212 50,000 50,000 52,000 4642 SAFETY EQUIPMENT 2,608 3,897 3,500 3,500 3,500 413,762 437,536 432,500 432,500 443,500 CENTRAL SERVICES: 4802 GENERAL 62,640 74,364 75,564 75,564 78,000 4806 PUBLIC WORKS BUILDING 121,500 131,856 133,416 133,416 142,776 184,140 206,220 208,980 208,980 220,776 EQUIPMENT: 4901 REPLACEMENT 10,718 19,551 19,431 19,431 22,325 TOTAL EQUIPMENT OPERATION $938,932 $1,033,654 $1,003,536 $1,003,536 $1,035,804