The URL can be used to link to this page

Home My WebLink About2002 Annual Budgett e•- � _R I �a� � 2a ,ft a y of r �flllkKll- 1 �. ILI, �SN�1 � 1 ef ` )0 2002 ANNUAL BUDGET v a TABLE OF CONTENTS SUMMARY OF REVENUES & EXPENDITURES Overview Revenue by Fund & Source Expenditures by Fund & Source GENERAL GOVERNMENT Overview Mayor & Council Administration Planning Finance Election Assessing Legal & Court Services PUBLIC WORKS Overview Administration Engineering Supervision Payroll Distribution Street Maintenance Street Lighting Traffic & Street Name Signs Traffic Control Bridges /Guard Rails Retaining Wall Maintenance Sidewalks /Ramps /Parking Lots PAGE 1 -2 3 -4 5 -6 7- 8 9 -10 11 - 12 13-14 15-16 17-18 19 -20 21-22 23-24 25 -26 27-30 31-32 33 -34 35-36 37-38 39-40 41-44 w91N�1r'� }0 2002 ANNUAL BUDGET rJ .b TABLE OF CONTENTS IV V VI PUBLIC SAFETY Overview PAGE Police Protection 45- 48 Civilian Defense 49- 50 Animal Control 51- 52 Fire Protection 53- 56 Public Health 57- 58 Inspections 59- 60 PARK & RECREATION Overview Administration 61- 62 Recreation 63- 68 Payroll Distribution 69- 70 Maintenance 71- 80 NON - DEPARTMENTAL Overview Contingencies 81- 82 Capital Plan Appropriation 83- 84 Special Assessments on City Property 85- 86 Fire Station Debt Service 87- 88 Employee Programs 89- 90 Commission & Special Projects 91- 94 VII. Appendix Central Services Overview General 95- 96 City Hall 97- 98 Public Works Building 99-100 Equipment Operation 100-102 Summary I . Of Revenues & Expenditures Revenue Overview Misc. Revenue 3.7 Court Fine; 3.7% Fees & Charges 8.0% Licenses & Permits 8.5% Total Revenues Distribution by Type I ntgov't Aid 3.1% Faxes '3.0% Expenditure Overview Central Sei 2: Equipment 5.4% Commodities 4.7% Con Se 12.7% Total Expenditures Distribution by Type Total Expenditures Distribution by Area Public Works 22.4% General Government 13.9% Salaries 55.2% JDUC z5arery 48.1% Park & Rec. Non- 12.9% Departmental 2.6% CITY OF EDINA ANNUAL BUDGET PAGE - 1 FUND: GENERAL REVENUE SUMMARY REVENUES SUMMARY 1999 2000 2001 2002 DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED GENERAL FUND: TAXES: PROPERTY TAXES $13,183,581 $13,569,399 $14,438,346 $14,438,346 $15,990,256 PENALTIES AND INTEREST 3,966 6,451 5,000 5,000 5,000 LOSS DUE TO ABATEMENTS 0 0 150,000 150,000 150,000 TOTAL TAXES 13,187,547 13,575,850 14,293,346 14,293,346 15,845,256 LICENSE AND PERMITS: HEATNENT LICENSE 23,155 23,937 20,600 20,600 21,300 BUILDING PERMITS 1,299,441 1,183,684 1,122,580 1,122,580 1,161,800 PLUMBING PERMITS 112,418 101,276 115,490 115,490 119,500 MECHANICAL PERMITS 238,599 226,574 199,200 199,200 228,000 DOG LICENSES 19,058 18,261 18,450 18,450 18,800 BEER LICENSE 9,873 4,979 7,725 7,725 9,000 WINE LICENSE 29,385 25,120 25,750 25,750 26,400 LIQUOR LICENSE 90,000 91,307 92,700 92,700 91,000 PARKING RAMP 0 400 0 0 500 MANAGERS LICENSE 0 1,580 0 0 0 OTHER PERMITS & LICENSES 7,006 816 515 515 2,500 GAS PUMP LICENSE 4,742 2,550 2,060 2,060 2,100 SPRINKLER PERMITS 28,726 20,047 25,450 25,450 24,000 ALARM PERMITS 10,504 6,712 1,030 1,030 5,000 TOBACCO LICENSE 7,542 7,830 7,210 7,210 8,100 FOOD ESTABLISHMENT LICENSE 73,081 72,980 75,190 75,190 75,200 FOOD VENDING LICENSE 3,075 2,925 1,030 1,030 3,000 POOL LICENSE 19,046 19,310 17,510 17,510 19,300 AMUSEMENT DEVICE LICENSE 2,832 2,296 1,030 1,030 2,000 LODGING LICENSE 1,690 2,066 515 515 500 GARBAGE COLLECTORS LICENSE 7,005 7,640 8,240 8,240 8,000 PARKING GARAGE LICENSE 0 620 5,150 5,150 2,000 SIGN PERMIT 7,560 7,490 5,150 5,150 7,500 ROAD RESTRICTION PERMITS 4,060 5,429 2,060 2,060 4,000 TOTAL LICENSES AND PERMITS 1,998,798 1,835,829 1,754,635 1,754,635 1,839,500 FEES AND CHARGES: BLDG CODE COMPLIANCE 83,245 402 2,575 2,575 2,600 OTHER BUILDING FEES 1,300 9,773 0 0 0 LIQUOR PENALTIES 0 4,015 0 0 2,000 CIGARETTE PENALTIES 0 100 0 0 100 OTHER CITY CLERK FEES 0 40 0 0 0 VENTILATION SYSTEM 11,325 11,812 4,120 4,120 11,000 SPECIAL HAZARD PERMITS 0 4,252 0 0 3,000 FALSE ALARMS FIRE 0 1,500 5,450 5,450 0 OTHER FIRE FEES 1,538 3,463 1,030 1,030 2,000 AMBULANCE 1,034,216 1,094,552 858,000 858,000 938,000 CITY OF EDINA ANNUAL BUDGET PAGE - 2 FUND: GENERAL REVENUE SUMMARY REVENUES SUMMARY 1999 2000 2001 2002 ESTIMATED BUDGETED DESCRIPTION ACTUAL ACTUAL ADOPTED FEES AND CHARGES: DOG IMPOUNDING FEES 0 2,461 0 0 3,000 FALSE ALARMS POLICE 84,545 53,627 54,590 54,590 57,000 SAFETY /SECURITY CONTRIBUTION 76,826 61,011 77,250 77,250 100,000 RIGHT OF WAY FEE 650 2,960 1,030 1,030 3,000 ENGINEERING & CLERICAL 137,411 159,271 72,100 72,100 76,100 STREET OPENING FEES 31,435 0 9,120 9,120 10,000 CURB CUT FEE 22,827 4,094 0 0 2,000 ENGINEERING FEES 0 1,392 13,300 13,300 13,800 UNDERGROUND PARK INSPECTION 5,768 1,180 0 0 3,000 LAB FEES 9,349 9,514 10,300 10,300 0 FOOD PLAN REVIEW FEE 0 3,127 0 0 3,000 PLANNING FEES 25,565 23,275 18,480 18,480 20,300 OTHER FEES 8,463 8,717 0 0 8,000 HOUSING FOUNDATION CONTRACT 24,175 21,725 25,235 25,235 26,100 SERVICES HRA 180,087 234,904 100,000 100,000 60,000 ASSESSING SEARCHES 1,163 1,320 1,030 1,030 1,000 REGISTRATION FEES 106,114 134,869 100,954 100,954 130,000 SENIOR CENTER FEES 0 0 0 0 72,000 50TH & FRANCE ASSESSMENT 11,000 11,000 11,330 11,330 16,620 CHARGES TO OTHER FUNDS 151,584 160,164 165,682 165,682 167,296 TOTAL FEES AND CHARGES 2,008,586 2,024,520 1,531,576 1,531,576 1,730,916 FINES AND FORFEITURES: MUNICIPAL COURT FINES 794,710 967,421 743,370 743,370 810,000 OTHER REVENUES: INCOME ON INVESTMENTS $56,858 $193,859 $53,497 $53,497 $113,200 SALE OF PROPERTY 244,917 94,258 37,230 37,230 38,500 RENTAL OF PROPERTY 35,388 77,327 100,000 100,000 104,000 DONATIONS 500 0 1,030 1,030 1,000 MISCELLANEOUS REVENUE 1,841 9,858 25,750 25,750 26,600 CONTRIBUTION FROM LIQUOR 183,000 0 476,890 476,890 525,000 TOTAL OTHER REVENUES 522,504 375,302 694,397 694,397 808,300 INTERGOVERNMENTAL AID: FEDERAL AID 138,260 6,706 8,240 8,240 8,400 HACA 956,476 979,624 979,864 979,864 0 STATE AID MAINTENANCE 140,000 140,000 140,000 140,000 195,000 OTHER STATE AID 15,153 1,476 0 0 0 POLICE AID 291,704 294,436 330,630 330,630 300,000 COUNTY HEALTH AID 162,204 161,950 171,367 171,367 166,500 TOTAL INTERGOVERNMENT AID 1,703,797 1,584,192 1,630,101 1,630,101 669,900 TOTAL OPERATING REVENUE $20,215,942 $20,363,114 $20,647,425 $20,647,425 $21,703,872 CITY OF EDINA ANNUAL BUDGET PAGE - 3 FUND: GENERAL EXPENDITURE SUMMARY SUMMARY OF EXPENDITURES 1999 2000 2001 2002 DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED GENERAL FUND: GENERAL GOVERNMENT: MAYOR & COUNCIL $64,851 $67,286 $69,040 $69,040 $70,468 ADMINISTRATION 766,049 798,115 878,670 878,670 915,569 PLANNING 302,894 290,910 328,851 328,851 348,434 FINANCE 429,141 514,466 506,756 506,756 512,723 ELECTIONS 21,940 122,142 106,220 106,220 110,264 ASSESSING 528,874 600,961 666,014 666,014 698,641 LEGAL & COURT SERVICES 428,941 341,375 360,000 360,000 366,000 TOTAL GENERAL GOVERNMENT $2,542,690 $2,735,255 $2,915,551 $2,915,551 $3,022,099 PUBLIC WORKS: ADMINISTRATION $150,696 $153,481 $160,264 $160,264 $142,019 ENGINEERING 603,464 560,892 642,568 642,568 666,096 SUPERVISION 571,976 609,263 675,965 675,965 754,452 STREET MAINTENANCE 2,091,968 2,220,356 2,376,760 2,376,760 2,434,325 STREET LIGHTING 442,205 386,475 450,000 450,000 451,900 STREET NAME SIGNS 69,147 70,752 76,000 76,000 78,200 TRAFFIC CONTROL 122,377 107,053 147,000 147,000 150,500 BRIDGES /GUARD RAILS 10,357 14,221 25,500 25,500 26,300 RETAINING WALL MAINTENANCE 18,902 8,329 25,000 25,000 25,400 SIDEWALKS, RAMPS & PARKING LOTS 81,466 96,567 137,500 137,500 142,930 TOTAL PUBLIC WORKS $4, 162, 558 $4,227,389 $4,716,557 $4,716,557 $4,872,122 PUBLIC SAFETY: POLICE PROTECTION $4,979,131 $5,094,007 $5,496,396 $5,496,396 $5,790,711 CIVILIAN DEFENSE 33,475 31,011 41,764 41,764 42,927 ANIMAL CONTROL 83,574 55,100 77,458 77,458 79,651 FIRE PROTECTION 2,976,474 3,105,917 3,328,585 3,328,585 3,437,420 PUBLIC HEALTH 437,705 438,577 483,791 483,791 481,275 INSPECTIONS 447,348 497,479 557,453 557,453 609,844 TOTAL PUBLIC SAFETY $8,957,707 $9,222,091 $9,985,447 $9,985,447 $10,441,828 PARK & RECREATION: ADMINISTRATION $526,802 $542,074 $588,087 $588,087 $600,374 RECREATION 157,013 135,943 159,163 159,163 268,164 MAINTENANCE 1,694,507 1,577,492 1,796,827 1,796,827 1,935,960 TOTAL PARK DEPARTMENT $2,378,322 $2,255,509 $2,544,077 $2,544,077 $2,804,498 CITY OF EDINA ANNUAL BUDGET PAGE - 4 FUND: GENERAL I I EXPENDITURE SUMMARY SUMMARY OF EXPENDITURES 1999 2000 2001 2002 DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED NON - DEPARTMENTAL EXPENSES: CONTINGENCIES $94,423 $89,531 $80,000 $80,000 $80,000 SPECIAL ASSESSMENTS 29,188 22,505 24,000 24,000 25,000 CAPITAL PLAN APPROPRIATION 0 0 100,000 100,000 50,000 FIRE DEPT. DEBT SERVICE 83,761 83,761 84,000 84,000 84,000 EMPLOYEE PROGRAMS 0 0 0 0 123,354 COMMISSIONS & SPEC. PROJECTS 158,960 150,302 197,793 197,793 200,971 TOTAL NON - DEPARTMENTAL $366,332 $346,099 $485,793 $485,793 $563,325 TOTAL OPERATING EXPENDITURES $18,407,609 $18,786,343 $20,647,425 $20,647,425 $21,703,872 AIM o. \�o A.9 r V k �I m 0 4v)) General Government General Government Overview General Government Distribution by Area Legal & Court Services Mayor & Council 12.1% 2.3% Assessing 23.1% Ele 3. Finance 17.0% Jministration 30.3% ig General Government Distribution by Expenditure Central 18 Commodities 0.4% Contractual Servic 26.1% Equipment 1.5% Salaries 53.6% CITY OF EDINA ANNUAL BUDGET PAGE - 5 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT MAYOR & COUNCIL 1100 SUMMARY OF PERFORMANCE MEASURES Mayor & Council -1100: The City Council constitutes the policy making division of Edina City Government. The Council is composed of the Mayor and 4 Council members, all elected at large for overlapping terms of four years. The Mayor is the official head of City Government and is the presiding officer at the Council meetings. The Council meets on the first and third Tuesdays of each month at City Hall. The City Council also serves as the commissioners of the Housing Redevelopment Authority. 2001 2002 % Total Mayor & Council Budget $69,040 $70,468 2.07% 'Y OF EDINA ANNUAL BUDGET PAGE - FUND: GENERAL FUNCTION: GENERAL GOVERNMENT AREA: MAYOR & COUNCIL PROGRAM: 1100 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1999 ACTUAL 2000 ACTUAL 2001 2002 ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 6106 MEETING EXPENSE COMMODITIES: 6406 GENERAL SUPPLIES CENTRAL SERVICES: 6803 GENERAL 6804 CITY HALL TOTAL MAYOR & COUNCIL $25,820 $27,451 $27,500 $27,500 $27,500 39 3,879 233 3,767 500 3,500 500 3,500 300 3,700 3,918 4,000 4,000 4,000 4,000 445 831 1,000 1,000 1,000 23,340 11,328 34,668 $64,851 23,424 11,580 35,004 $67,286 24,612 11,928 36,540 $69,040 24,612 11,928 36,540 $69,040 25,344 12,624 37,968 $70,468 CITY OF EDINA ANNUAL BUDGET PAGE - 7 FUND: FUNCTION: AREA: PROGRAM: GENERAL I GENERAL GOVERNMENT ADMINISTRATION 1 1120 SUMMARY OF PERFORMANCE MEASURES Administration -1120: Personal services consists of 8 full time employees in this area. The office of the City Manager is responsible for executing the policies adopted by the City Council. Specifically, the City Manager's office provides for the general management of the City and is responsible for the following: • Personnel compensation and benefits administration for approximately 900 full time and part time employees • Labor relations with four organized bargaining units • Risk management • Long range planning • Maintenance of official records and minutes • Publication of ordinances and legal notices • Licensing • Policy research and implementation • Management of selected central services • Human relations • Staff service to the HRA • Employee training and career development • Facility management of City Hall 2001 2002 % Total Administration Budget $878,670 $915,569 4.20% CITY OF EDINA ANNUAL BUDGET PAGE - 8 FUND: FUNCTION: I AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ADMINISTRATION 1120 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $494,663 $527,026 $539,271 $539,271 $563,362 6011 OVERTIME 6,591 10,407 5,200 5,200 5,200 568,562 501,254 537,433 544,471 544,471 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 53,431 10,438 43,000 43,000 30,000 6104 CONTINUING EDUCATION 2,042 1,923 5,000 5,000 5,000 6105 DUES & SUBSCRIPTIONS 34,765 48,471 54,000 54,000 54,000 6106 MEETING EXPENSE 1,052 1,283 2,000 2,000 7,000 6107 MILEAGE 12,088 12,995 16,500 16,500 16,500 6120 LEGAL ADVERTISEMENTS 12,215 12,080 15,500 15,500 15,500 6160 DATA PROCESSING HR 0 10,000 20,300 20,300 28,000 6188 TELEPHONE 955 900 1,400 1,400 1,400 6235 POSTAGE 57 6 0 0 0 116,605 98,096 157,700 157,700 157,400 COMMODITIES: 6405 BOOKS AND PAMPHLETS 355 33 300 300 300 6406 GENERAL SUPPLIES 1,218 2,510 1,500 1,500 1,600 6513 OFFICE SUPPLIES 140 7 300 300 300 6575 PRINTING 227 0 300 300 300 1,940 2,550 2,400 2,400 2,500 CENTRAL SERVICES: 6803 GENERAL 120,204 131,724 147,600 147,600 159,396 6804 CITY HALL 18,192 18,648 19,212 19,212 20,328 6808 EQUIPMENT OPERATION 2,892 1,524 1,608 1,608 1,704 141,288 151,896 168,420 168,420 181,428 EQUIPMENT: 6710 REPLACEMENT 4,962 8,140 5,679 5,679 5,679 TOTAL ADMINISTRATION $766,049 $798,115 $878,670 $878,670 $915,569 CITY OF EDINA ANNUAL BUDGET PAGE - 9 (FUND: GENERAL I GENEIRAL GOVERNMENT IAREA: PLANNING 1 PROGRAM: 1140 I SUMMARY OF PERFORMANCE MEASURES Planning -1140: Personal services consist of 3 & % full time employees in this area. The Planning Department provides staff service to the City Council, the Planning Commission, the Board of Appeals and Adjustments, the Heritage Preservation Board, the Housing and Redevelopment Authority (HRA) and the East Edina Housing Foundation. The department also handles the administration of the City's sign ordinance, the zoning ordinance, the subdivision ordinance, the Metro Rental Assistance Program, and the Federal Community Development Block Grant program, and East Edina Housing Foundation programs. Total Planning Budget 2001 2002 % $332,216 $348,434 4.88% CITY OF EDINA ANNUAL BUDGET PAGE -10 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT PLANNING 1140 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $208,005 $216,620 $224,139 $224,139 $233,077 6011 OVERTIME 1,469 1,097 2,800 2,800 2,808 209,474 217,717 226,939 226,939 235,885 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 24,412 0 20,000 20,000 20,000 6104 CONTINUING EDUCATION 765 45 1,300 1,300 1,300 6105 DUES & SUBSCRIPTIONS 323 513 450 450 500 6106 MEETING EXPENSE 0 73 100 100 100 6107 MILEAGE 3,251 3,217 3,365 3,365 3,435 28,751 3,848 25,215 25,215 25,335 COMMODITIES: 6405 BOOKS AND PAMPHLETS 0 0 100 100 100 6406 GENERAL SUPPLIES 156 48 500 500 500 6408 PHOTOGRAPHIC SUPPLIES 0 0 100 100 100 6575 PRINTING 154 0 515 515 515 310 48 1,215 1,215 1,215 CENTRAL SERVICES: 6803 GENERAL 56,496 62,148 68,340 68,340 75,180 6804 CITY HALL 6,204 5,316 5,472 5,472 5,784 62,700 67,464 73,812 73,812 80,964 EQUIPMENT: 6710 REPLACEMENT 1,659 1,833 5,035 5,035 5,035 TOTAL PLANNING $302,894 $290,910 $332,216 $332,216 $348,434 CITY OF EDINA ANNUAL BUDGET PAGE - 11 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT FINANCE 1160 SUMMARY OF PERFORMANCE MEASURES Finance -1160: Personal services consist of 5 & 1/z full time employees in this area. The Finance Department provides accounting and control services for all financial activities of the City. Major functions include: • During 2000, the Finance Department issued 12,000 payroll checks on a payroll of over $16,000,000 for over 800 full time and part time employees • Preparation of the annual budget, comprehensive financial report, enterprise profit and loss statements, bond statements, and other financial reports • Issuance of 11,000 accounts payable checks on expenditures of over $60,000,000 for general operating, debt service, capital projects, enterprise activities and other City functions during 2000 • Performing financial analysis on investments and various proposals Explanation of Change: $7,000 has been added to Data Processing to pay for additional costs of the new Financial and Payroll system. 2001 2002 % Total Finance Budget $506,756 $512,723 1.18% CITY OF EDINA ANNUAL BUDGET PAGE-1 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT FINANCE 1160 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 6010 PAYROLL $243,704 $280,526 $309,798 $309,798 $298,301 6011 OVERTIME 545 1,683 2,000 2,000 2,808 244,249 282,209 311,798 311,798 301,109 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 20,310 3,001 0 0 0 6104 CONTINUING EDUCATION 2,141 1,838 2,500 2,500 2,500 6105 DUES & SUBSCRIPTIONS 6107 MILEAGE 6130 ANNUAL AUDIT 285 6,368 5,000 580 6,320 5,000 500 6,000 5,000 500 6,000 5,000 600 6,400 5,000 6160 DATA PROCESSING -LOGIS 66,699 80,310 77,000 77,000 84,000 100,803 97,049 91,000 91,000 98,500 COMMODITIES: 6405 BOOKS AND PAMPHLETS 6406 GENERAL SUPPLIES 65 775 0 1,326 100 1,000 100 1,000 100 1,000 840 1,326 1,100 1,100 1,100 CENTRAL SERVICES: 6803 GENERAL 71,004 78,108 85,920 85,920 94,512 6804 CITY HALL 7,896 9,300 9,588 9,588 10,152 78,900 87,408 95,508 95,508 104,664 EQUIPMENT: 6710 REPLACEMENT 4,349 46,474 7,350 7,350 7,350 TOTAL FINANCE $429,141 $514,466 $506,756 $506,756 $512,723 CITY OF EDINA ANNUAL BUDGET PAGE - 13 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ELECTIONS 1180 SUMMARY OF PERFORMANCE MEASURES Elections -1180: Personal services consist of 1 full time person of which '/2 the salary is billed to the school district as election costs. Personal services also includes the election judge payrolls for primary and general elections and payroll for additional hours of regular staff persons. The City Clerk is responsible for conducting all national, state, county, and City elections held in the City of Edina in even numbered years. In addition, the City Clerk conducts all Edina School District 273 elections in odd numbered years. Costs for conducting school elections are billed to the school district. The City is divided into 20 voting precincts which must be equipped for conducting each election. The Clerk must recruit and train approximately 300 election judges in each election year. Approximately 4,000 absentee ballot applications are processed. The Clerk is also responsible for maintaining the permanent voter registration system in the City amounting to almost 35,000 registrations. In a 12 month period about 6,500 registration changes are processed. Following the primary and general elections an additional 5,000 adds and deletes are processed. 2001 2002 % Total Elections Budget $106,220 $110,264 3.81% CITY OF EDINA ANNUAL BUDGET PAGE - FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ELECTIONS 1180 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 6010 PAYROLL $8,678 $92,702 $65,000 $65,000 $67,600 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 170 4,137 6,000 6,000 3,250 6107 MILEAGE 0 88 400 400 236 6120 LEGAL ADVERTISEMENT 0 0 0 0 200 6151 EQUIPMENT RENTAL 0 0 0 0 500 6235 POSTAGE 142 852 2,500 2,500 6,250 312 10,436 5,077 8,900 8,900 COMMODITIES: 6406 GENERAL SUPPLIES 746 3,843 3,000 3,000 2,500 6575 PRINTING 0 3,179 4,000 4,000 2,500 746 7,022 7,000 7,000 5,000 CENTRAL SERVICES: 6803 GENERAL 12,204 13,428 14,820 14,820 16,308 EQUIPMENT: 6710 REPLACEMENT 0 3,913 10,500 10,500 10,920 TOTAL ELECTIONS $21,940 $122,142 $106,220 $106,220 $110,264 CITY OF EDINA ANNUAL BUDGET PAGE-15 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ASSESSING 1190 SUMMARY OF PERFORMANCE MEASURES Assessing - 1190: Personal services consist of 7 full time employees. The Assessing Department conducts quartile field inspections (Minnesota Statute 273.08) and performs annual classification and valuation of Edina's 20,701 real estate parcels. In addition, once every six years the department must appraise all exempt properties. All factors which may affect value are considered and then accepted approaches (cost, market and income approach) to value a property are considered in the appraisal process. Each year all tangible changes to property that may affect value are physically inspected using building permits as an informational source. Statistical analysis is performed on over 700 residential sales and existing assessor's market values each year, forming a basis for annual adjustments to value. Sales and the analysis of available income and expense data help determine adjustments to commercial industrial and apartment values. All of the departments work culminates each year with the Board of Review. Thousands of inquiries and reviews are handled each year prior to that meeting. Because of the subjective nature of valuing real estate and determining classifications, dozens of tax court petitions and scores of abatements and individual appeals /reviews are processed annually. In addition, dissemination of general and specific information, homesteads, explanation of processes and procedures, trial preparation and negotiations with taxpayers or their legal representatives are on -going functions. See 2001 Assessment calendar for further detail. Throughout the year, ratios of assessor's values to sale prices are compared, coordinated and discussed between municipalities within Hennepin County to assure an acceptable level of assessment and equity between jurisdictions. These ratios indicate the quality of our assessment and are monitored and corrected (if necessary) by the Department of Revenue. Please refer to the 2001 Board of Review book for a more detailed explanation of Assessment Performance Measures. In addition to the above mentioned services, the Assessing Department is also responsible for computing, notifying, spreading, and collection of special assessments. 2001 2002 % Total Assessing Budget $666,014 $698,641 4.90% CITY OF EDINA ANNUAL BUDGET PAGE -16 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ASSESSING 1190 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 6010 PAYROLL $375,498 $395,288 $404,957 $404,957 $418,748 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 1,131 88 61,066 61,066 62,287 6104 CONTINUING EDUCATION 2,541 2,322 4,357 4,357 4,444 6105 DUES & SUBSCRIPTIONS 2,413 2,699 4,396 4,396 4,484 6106 MEETING EXPENSE 232 585 939 939 958 6107 MILEAGE 3,211 3,215 3,896 3,896 3,974 6160 DATA PROCESSING -LOGIS 36,333 37,437 44,760 44,760 45,655 6235 POSTAGE 5,962 5,983 6,365 6,365 6,492 128,294 51,823 52,329 125,779 125,779 COMMODITIES: 6406 GENERAL SUPPLIES 948 1,413 1,274 1,274 1,300 6575 PRINTING 528 0 560 560 571 1,476 1,413 1,834 1,834 1,871 CENTRAL SERVICES: 6803 GENERAL 86,004 94,608 104,100 104,100 119,520 6804 CITY HALL 7,008 9,300 9,588 9,588 10,152 6808 EQUIPMENT OPERATION 2,892 4,572 4,824 4,824 5,124 95,904 108,480 118,512 118,512 134,796 EQUIPMENT: 6710 REPLACEMENT 4,173 43,451 14,932 14,932 14,932 TOTAL ASSESSING $528,874 $600,961 $666,014 $666,014 $698,641 CITY OF EDINA ANNUAL BUDGET PAGE - 17 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT LEGAL & COURT 1195 SERVICES SUMMARY OF PERFORMANCE MEASURES Legal and Court Services - 1195: The City requires the professional services of attorneys who are contracted for on an annual basis. They provide legal counsel and prepare the necessary ordinances and resolutions required to implement the wishes of the City Council. The Prosecuting Attorney defends the City in claims and suits and prosecutes all cases arising out of violation of City ordinances. The following list summarizes the cases prosecuted in 2000: Arraignments 5,502 Pre - trials 547 Court Trials 255 Jul Trials �G Total b,3 fu 2001 2002 % Total Legal & Court Services Budget $360,000 $366,000 1.67% CITY OF EDINA ANNUAL BUDGET PAGE - 18 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT LEGAL & COURT SERVICES 1195 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED CONTRACTUAL SERVICES: 6103 PROSECUTING $168,429 $211,146 $195,000 $195,000 $206,000 6131 CIVIL 57,563 81,990 90,000 90,000 90,000 6170 HENNEPIN COUNTY BOOKING CHARGE 159,999 11,775 15,000 15,000 15,000 6225 ROOM & BOARD PRISONERS 42,950 36,464 60,000 60,000 55,000 TOTAL LEGAL & COURT SERVICES $428,941 $341,375 $360,000 $360,000 $366,000 i F 01 N \�o �;� Al r"Mmmm" INCO Pow 1888 V` C61) Public Works 0 CITY OF EDINA ANNUAL BUDGET PAGE-19 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC WORKS I ADMINISTRATION 1 1240 SUMMARY OF PERFORMANCE MEASURES Public Works Administration -1240: Personal services consists of 1 & Y2 employees in this area. This department provides supervision and policy guidance over various Public Works departments. These departments are Engineering, Streets, Utilities, and Equipment Operation. The total permanent employment in the Public Works area is 60. The function of the City Engineer is also provided under Public Works Administration. Additionally, operating City liaison to other agencies such as MNDOT, Metro Council, Hennepin County, PCA, Minnesota Board of Health, Corps of Engineers, Department of Natural Resources, Nine Mile Creek and Minnehaha Creek Watershed Districts and other Cities is provided for through this account. 2001 2002 % Total Public Works Budget $4,716,557 $4,872,122 3.30% Explanation of Change: • Additional funds allocated to the Street Department for Career Development step changes for some personnel. This and the above item results in a 4.8% change in Street Department salary allocation versus the typical 3 or 4% increase. • Additional training dollars tied to the new union Career Development program. (This includes Streets and Equipment Operation). • Additional funds allocated for anticipated rises in fuel related products, i.e., asphalt, cracking sealing material, seal coating oils, etc. Public Works Overview Public Works Distribution by Area Street Lighting Sidewalks, 9.3% Street Signs Ramps 1.6% Traffic Cti 3.1% Administration 2.9% Engineering 13.7% Super 15.! Bridges Retaining Walls 0.5% 0.5% Public Works Distribution by Expenditure Central Sery 27. Equipmer 10.5% uommoomes 11.9% Street Maint. 50.0% salaries 36.1% L,oniracivai Services 14.4% CITY OF EDINA ANNUAL BUDGET PAGE-19 FUND: GENERAL I TIFUNCUBLIC WORKS I ADMINISTRATION 1 PROGRAM: 1240 I SUMMARY OF PERFORMANCE MEASURES Public Works Administration -1240: Personal services consists of 1 &'/2 employees in this area. This department provides supervision and policy guidance over various Public Works departments. These departments are Engineering, Streets, Utilities, and Equipment Operation. The total permanent employment in the Public Works area is 60. The function of the City Engineer is also provided under Public Works Administration. Additionally, operating City liaison to other agencies such as MNDOT, Metro Council, Hennepin County, PCA, Minnesota Board of Health, Corps of Engineers, Department of Natural Resources, Nine Mile Creek and Minnehaha Creek Watershed Districts and other Cities is provided for through this account. 2001 2002 % Total Public Works Budget $4,716,557 $4,872,122 3.30% Explanation of Change: • Additional funds allocated to the Street Department for Career Development step changes for some personnel. This and the above item results in a 4.8% change in Street Department salary allocation versus the typical 3 or 4% increase. • Additional training dollars tied to the new union Career Development program. (This includes Streets and Equipment Operation). • Additional funds allocated for anticipated rises in fuel related products, i.e., asphalt, cracking sealing material, seal coating oils, etc. CITY OF EDINA ANNUAL BUDGET PAGE - 20 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC WORKS ADMINISTRATION 1240 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $112,160 $114,169 $118,760 $118,760 $97,479 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 1,500 1,148 1,000 1,000 1,000 6105 DUES & SUBSCRIPTIONS 40 40 150 150 150 6107 MILEAGE 3,204 3,204 3,500 3,500 3,500 6188 CELL PHONE 0 0 350 350 350 4,744 4,392 5,000 5,000 5,000 CENTRAL SERVICES: 6803 GENERAL 30,096 32,256 33,756 33,756 36,624 6804 CITY HALL 3,696 2,664 2,748 2,748 2,916 33,792 34,920 36,504 36,504 39,540 TOTAL ADMINISTRATION $150,696 $153,481 $160,264 $160,264 $142,019 CITY OF EDINA ANNUAL BUDGET PAGE - 21 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ENGINEERING 1260 SUMMARY OF PERFORMANCE MEASURES Engineering -1260: Personal services consist of 7 & 1/2 employees in this area. The Engineering Department prepares plans, specifications and estimates for public construction projects. This includes street grading and surfacing, sanitary sewers, storm sewers, watermains and other structures and improvements. It supervises the construction of these projects and provides the necessary inspection to insure materials and workmanship are in accordance with project specifications. The department maintains records and files on all of the above mentioned activities and operates and maintains plan reproduction equipment. CITY OF EDINA ANNUAL BUDGET PAGE - 22 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC WORKS ENGINEERING 1260 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $350,069 $356,397 $403,700 $403,700 $408,752 6011 OVERTIME 7,825 10,253 2,500 2,500 2,500 357,894 366,650 406,200 406,200 411,252 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 40,151 18,611 15,000 15,000 22,000 6104 CONTINUING EDUCATION 11,569 2,819 6,000 6,000 4,000 6105 DUES & SUBSCRIPTIONS 1,645 1,725 2,000 2,000 2,000 6106 MEETING EXPENSE 436 1,264 1,000 1,000 1,000 6107 MILEAGE 1,449 3,262 3,500 3,500 3,500 6188 CELL PHONE 2,964 2,471 3,000 3,000 3,000 58,214 30,152 30,500 30,500 35,500 COMMODITIES: 6406 GENERAL SUPPLIES 5,613 4,607 7,500 7,500 7,500 6548 BLUEPRINTING /CAD 1,556 1,460 2,500 2,500 2,500 6577 LUMBER & TOOLS 706 1,214 2,000 2,000 2,000 7,875 7,281 12,000 12,000 12,000 CENTRAL SERVICES: 6803 GENERAL 98,700 109,584 120,540 120,540 132,600 6804 CITY HALL 7,656 9,300 9,588 9,588 10,152 6808 EQUIPMENT OPERATION 12,336 13,020 13,740 13,740 14,592 118,692 131,904 143,868 143,868 157,344 EQUIPMENT: 6710 REPLACEMENT 60,789 24,905 50,000 50,000 50,000 TOTAL ENGINEERING $603,464 $560,892 $642,568 $642,568 $666,096 CITY OF EDINA ANNUAL BUDGET PAGE - 23 (FUND: GENERAL I FUNC PUBLIC WORKS `AREA. SUPERVISION PROGRA 80 -1281 SUMMARY OF PERFORMANCE MEASURES Supervision -1280: Personal services consist of 2 '/2 time employees. The operations of the Public Works department are overseen by the Public Works Coordinator. Some of the activities include: 1. Maintaining a computerized vehicle management system to determine the expense of vehicle maintenance; 2. the purchasing and billing of equipment and supplies; and 3. maintaining an up to date inventory of the commodities used to service the City. Additionally, the Coordinator, through this account, plans and coordinates Public Works activities, maintains cost and work records and provides the training and instruction necessary to insure the men do their jobs most efficiently and effectively. Overhead - the major portion of this budget is the general benefits for the street department allocated from the Central Services General (1550) budget. Training -1281: This program provides for the personal services time and aids required to provide the necessary training. CITY OF EDINA ANNUAL BUDGET PAGE - 24 FUND: FUNCTION: I AREA: 7 PROGRAM: GENERAL PUBLIC WORKS SUPERVISION 1280-1281 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED SUPERVISION -1280 PERSONAL SERVICES: 6010 PAYROLL $99,491 $106,116 $123,541 $123,541 $127,164 6011 OVERTIME 3,316 2,154 1,000 1,000 3,640 102,807 108,270 130,804 124,541 124,541 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 1,679 274 4,000 4,000 3,000 6105 DUES & SUBSCRIPTIONS 300 223 500 500 500 6188 CELL PHONE 2,452 2,582 2,500 2,500 2,500 6270 GOPHER ONE STATE 3,015 3,256 3,000 3,000 3,000 6271 HAZ. WASTE DISPOSAL 7,800 5,687 10,000 10,000 9,000 15,246 12,022 20,000 20,000 18,000 CENTRAL SERVICES: 6803 GENERAL 394,621 404,128 444,300 444,300 505,020 6806 PUBLIC WORKS BUILDING 21,840 22,572 23,652 23,652 34,800 6808 EQUIPMENT OPERATION 2,220 2,340 2,472 2,472 2,628 418,681 429,040 470,424 470,424 542,448 TOTAL SUPERVISION $536,734 $549,332 $614,965 $614,965 $691,252 TRAINING -1281 PERSONAL SERVICES: 6010 PAYROLL $23,628 $45,619 $40,000 $40,000 $42,200 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 11,614 14,312 20,000 20,000 20,000 COMMODITIES: 6579 TRAINING AIDS 88 0 1,000 1,000 1,000 TOTAL TRAINING $35,242 $59,931 $61,000 $61,000 $63,200 TOTAL SUPERVISION & TRAINING $571,976 $609,263 $675,965 $675,965 $754,452 CITY OF EDINA ANNUAL BUDGET PAGE - 25 FUND: FUNCTION: AREA. PROGRAM: GENERAL I PUBLIC WORKS I STREET DEPARTMENT SUMMARY OF PERFORMANCE MEASURES Street Department Payroll Summary - Distribution The Street Department consists of 28 personnel which include the following positions: 2 Team Leaders 1 Master Electrician 25 ' Heavy Equipment Operators, Equipment Operators, and Specialists Additionally, 8 summer employees are hired to assist in various projects. New program has the individuals placed in Step Program based on skill level. Training Street Maintenance: General Maintenance Street Sweeping Street Renovation Snow & Ice Removal Street Lighting: Regular Ornamental Street Name Signs Traffic Control: Signal Maintenance Pavement Marking Bridges /Guard Rails Retaining Walls Public Sidewalks: Maintenance & Repair Snow & Ice Removal Parking Ramp Maintenance Parking Lots $42,200 Charged to Other Funds: Central Services: 374,800 City Hall $12,000 97,100 Public Works Building 36,000 204,800 Equipment Operation 23,000 200,100 Enterprise Funds 137,130 3,200 Total Street Payroll 31,700 42,200 15,800 22,200 15,800 7,400 15,800 20,330 13,700 11,600 $1,118,730 $1,326,860 CITY OF EDINA ANNUAL BUDGET PAGE - 26 FUND: FUNCTION: AREA: PROGRAM: I GENERAL PUBLIC WORKS STREET DEPARTMENT I SUMMARY OF PERFORMANCE MEASURES I This page is intentionally left blank. CITY OF EDINA ANNUAL BUDGET PAGE-27 FUND: FUNCTION: AREA: PROGRAM: I GENERAL I PUBLIC WORKS I STREET MAINTENANCE 1 1301 -1310 SUMMARY OF PERFORMANCE MEASURES General Maintenance -1301: These funds are allocated for the general repairs made to the street; ex: rubberized crack sealing, asphalt patching, minor seal coating, and miscellaneous repairs. Crews totaling approximately five "man years" work on general maintenance of City streets year round, weather permitting. Equipment -1305: This program provides funding for the replacement of existing equipment and the purchase of capital upgrades for all Public Works programs. Street Sweeping -1310: These funds are allocated for cleaning the 200 miles (800 lane miles) of City streets and 45 parking lots. Sweeping usually begins in early March, attempting to rid the streets and lots of winter sand to prevent being washed into storm sewers. Six men are involved in the sweeping effort from early spring into summer and begins again in the fall when leaves are swept up to prevent the clogging of catch basins. CITY OF EDINA ANNUAL BUDGET PAGE - 28 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC WORKS STREET MAINTENANCE 1301-1310 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED GENERAL MAINTENANCE -1301 PERSONAL SERVICES: 6010 PAYROLL $337,148 $308,402 $350,000 $350,000 $363,800 6011 OVERTIME 11,617 11,751 5,000 5,000 11,000 348,765 320,153 355,000 355,000 374,800 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SVCS 8,109 303 1,000 1,000 1,000 6151 EQUIP RENTAUCRUSHING 4,366 0 16,000 16,000 16,000 6180 CONTRACTED REPAIR 16,528 17,563 14,000 14,000 14,000 6182 RUBBISH HAULING 4,496 4,000 5,000 5,000 5,000 6185 LIGHT & POWER 164 0 0 0 0 6201 LAUNDRY 11,078 14,847 13,000 13,000 14,000 44,741 36,713 49,000 49,000 50,000 COMMODITIES: 6406 GENERAL SUPPLIES 17,591 10,759 15,000 15,000 15,000 6517 SELECT MATERIALS 495 1,709 500 500 1,000 6517 ASPHALT MIX 8,436 6,619 14,500 14,500 14,500 6519 MC 1 OIURUB CRACK FILL 8,038 1,177 8,000 8,000 8,000 6520 CONCRETE 0 0 500 500 1,000 6556 TOOLS 15,984 15,415 13,000 13,000 14,000 6610 SAFETY EQUIPMENT 13,256 14,254 13,000 13,000 13,000 63,800 49,933 64,500 64,500 66,500 CENTRAL SERVICES: 6808 EQUIPMENT OPERATION 507,672 535,668 565,260 565,260 580,692 TOTAL GENERAL MAINTENANCE $964,978 $942,467 $1,033,760 $1,033,760 $1,071,992 EQUIPMENT -1305 EQUIPMENT: 6710 REPLACEMENT $357,645 $530,427 $450,000 $450,000 $463,333 6711 NEW 0 0 36,000 36,000 0 TOTAL REPLACEMENT $357,645 $530,427 $486,000 $486,000 $463,333 STREET SWEEPING -1310 PERSONAL SERVICES 6010 PAYROLL $85,131 $89,094 $90,000 $90,000 $95,100 6011 OVERTIME 800 1,358 2,000 2,000 2,000 85,931 90,452 92,000 92,000 97,100 COMMODITIES: 6523 BROOMS 9,994 17,464 15,000 15,000 15,500 6524 WEARING SHOES 949 0 1,000 1,000 1,000 10,943 17,464 16,000 16,000 16,500 TOTAL STREET SWEEPING $96,874 $107,916 $108,000 $108,000 $113,600 CITY OF EDINA ANNUAL BUDGET PAGE - 29 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS STREET MAINTENANCE 1314-1318 SUMMARY OF PERFORMANCE MEASURES Street Renovation -1314: This program incorporates approximately fifteen to twenty miles of street renovation yearly. This work would include surface leveling prior to seal coating, and seal coating asphalt streets. Also, this would include some milling of asphalt streets, overlaying with a new lift of asphalt, and recycling street in place with an asphalt overlay. As to concrete streets, this account would fund concrete repairs that are not a result of watermain and utility repairs. The concrete repair would be concrete surface repairs, curb and gutter adjustments, and concrete panel replacement. This work area involves approximately twenty persons (full and part time) from May (when road restrictions are lifted) to late September. Snow and Ice Removal -1318: Snow and ice removal in Edina constitutes a majority of the Street Department's work during the winter months. The City, which consists of 200 miles of street, 22 miles of sidewalk, 5 miles of alley, 273 cul -de -sacs, 45 parking lots, and 3 parking ramps is divided in 26 snow plow routes. The equipment involved in plowing includes 23 trucks with plows, 1 graders, 5 loaders, and 3 sidewalk plows. Twenty -three units are equipped with wings for more efficient plowing and some are equipped with pre- wetting equipment. CITY OF EDINA ANNUAL BUDGET PAGE - 30 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS I STREET MAINTENANCE 1314-1318 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED RENOVATION -1314 PERSONAL SERVICES: 6010 PAYROLL $168,007 $161,119 $191,000 $191,000 $201,800 6011 OVERTIME 2,342 2,645 3,000 3,000 3,000 170,349 163,764 194,000 194,000 204,800 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIR 36,082 20,274 20,000 20,000 20,000 6181 DUMP CHARGES /RECYCLE 0 0 1,000 1,000 1,000 36,082 20,274 21,000 21,000 21,000 COMMODITIES: 6406 GENERAL SUPPLIES 5,878 2,659 6,000 6,000 6,000 6517 GRANULAR MATERIALS 32,230 41,064 40,000 40,000 40,000 6518 ASPHALT MIX 117,428 127,592 130,000 130,000 140,000 6519 EMUL. ASPHALT 38,163 25,532 45,000 45,000 45,000 6520 CONCRETE 21,695 11,957 30,000 30,000 30,000 215,394 208,804 251,000 251,000 261,000 TOTAL RENOVATION $421,825 $392,842 $466,000 $466,000 $486,800 SNOW & ICE REMOVAL -1318 PERSONAL SERVICES: 6010 PAYROLL $122,925 $129,631 $159,000 $159,000 $166,500 6011 OVERTIME 33,737 24,974 30,500 30,500 33,600 156,662 154,605 189,500 189,500 200,100 COMMODITIES: 6406 GENERAL SUPPLIES 4,090 5,768 8,000 8,000 8,000 6516 CALCIUM CHLOR. /DEICER 0 0 500 500 500 6517 SAND 28,637 18,138 30,000 30,000 30,000 6525 SALT 61,257 68,193 55,000 55,000 60,000 93,984 92,099 93,500 93,500 98,500 TOTAL SNOW & ICE REMOVAL $250,646 $246,704 $283,000 $283,000 $298,600 TOTAL STREET MAINTENANCE $2,091,968 $2,220,356 $2,376,760 $2,376,760 $2,434,325 CITY OF EDINA ANNUAL BUDGET PAGE - 31 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS STREET LIGHTING 1321-1322 SUMMARY OF PERFORMANCE MEASURES Regular Street Lighting -1321: In the City, there are 1,908 NSP owned street lights; for the most part, `over the roadway" lights are attached to existing NSP service poles. The funds in this program are used for rental fees, power and replacement of existing systems. Ornamental Street Lighting -1322: The City owns 498 omamental street lights. Ornamental lights include decorative or architectural lighting that has a unique design head and pole, or in some cases, antique lighting. The City is responsible for all parts and maintenance of the lights including underground wiring and painting of the poles. The funds in this program are expended on power parts, replacement fixtures, poles and lamps. CITY OF EDINA ANNUAL BUDGET PAGE - 32 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS STREET LIGHTING 1321-1322 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED REGULAR -1321 PERSONAL SERVICES: 6010 PAYROLL $1,148 $0 $3,000 $3,000 $3,200 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIRS 3,305 0 1,000 1,000 1,000 6185 LIGHT & POWER 347,380 339,893 315,000 315,000 315,000 350,685 339,893 316,000 316,000 316,000 COMMODITIES: 6530 REPAIR PARTS 0 233 500 500 500 TOTAL STREET LIGHTING REGULAR $351,833 $340,126 $319,500 $319,500 $319,700 ORNAMENTAL -1322 PERSONAL SERVICES: 6010 PAYROLL $19,860 $22,805 $30,000 $30,000 $31,700 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIRS 0 2,357 500 500 500 6185 LIGHT & POWER 53,794 6,619 75,000 75,000 75,000 53,794 8,976 75,500 75,500 75,500 COMMODITIES: 6406 GENERAL SUPPLIES 9,290 9,807 10,000 10,000 10,000 6530 REPAIR PARTS 7,428 4,761 15,000 15,000 15,000 16,718 14,568 25,000 25,000 25,000 TOTAL STREET LIGHTING ORNAMENTAL $90,372 $46,349 $130,500 $130,500 $132,200 TOTAL STREET LIGHTING $442,205 $ 386,475 $450,000 $450,000 $451,900 CITY OF EDINA ANNUAL BUDGET PAGE - 33 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS TRAFFIC & STREET SIGNS 1325 SUMMARY OF PERFORMANCE MEASURES Street Name Signs/Traffic Signs -1325: The funds for this program are used for the maintenance and replacement of the City's 2,200 street name signs. These signs usually last 6 to 7 years, however, most are replaced earlier due to damages or vandalism at a rate of roughly 10% per year. The traffic sign account covers the maintenance and replacement of approximately 2,500 traffic signs. CITY OF EDINA ANNUAL BUDGET PAGE - 34 FUND: FUNCTION: AREA: TRAFFIC PROGRAM: GENERAL PUBLIC WORKS & STREET NAME SIGNS 1325 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ESTIMATED BUDGETED ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED PERSONAL SERVICES: 6010 PAYROLL $40,865 $49,749 $40,000 $40,000 $42,200 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 0 500 500 500 COMMODITIES: 6406 GENERAL SUPPLIES 14,039 12,575 13,000 13,000 13,000 6531 SIGNS & POSTS 14,243 8,006 21,500 21,500 21,500 6532 PAINT 0 422 1,000 1,000 1,000 28,282 21,003 35,500 35,500 35,500 TOTAL STREET NAME SIGNS $69,147 $70,752 $76,000 $76,000 $78,200 CITY OF EDINA ANNUAL BUDGET PAGE - 35 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC WORKS I TRAFFIC CONTROL 1 1330-1335 SUMMARY OF PERFORMANCE MEASURES Traffic Signal Maintenance -1330: The City owns and maintains eleven traffic signal systems, and in conjunction with the State, assits with maintenance of an additional nine signal systems. Electronic maintenance is performed down to a component level on all printed circuit boards. Ninety percent of the funds from this account are applied toward light and power with the remaining 10% directed towards parts, back -up equipment and test equipment. Pavement Marking -1335: The City sign shop, which is responsible for pavement marking, consists of 2 men, 1 truck, 2 stripers, and 1 trailer. The bulk of the funds for this account are directed towards the following projects: Proiects Material Used - Center line striping of State Aid streets 450 gallons paint - Lane striping 250 gallons paint - Painting legends & arrows on pavement and parking lots; and 70 school crossings 100 gallons paint Additionally, the sign shop is responsible for striping the City's 45 parking lots and painting the center line and messages on Cornelia and Bredeson Park walking paths. Also, the 6532 line item now includes permanent pavement marking materials. We have found that some high traffic areas and concrete streets do not hold paint very well. We have changed to different materials which last longer. CITY OF EDINA ANNUAL BUDGET PAGE - 36 FUND: GENERAL FUNCTION: PUBLIC WORKS I AREA: TRAFFIC CONTROL PROGRAM: 1330-1335 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ESTIMATED BUDGETED ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED TRAFFIC SIGNAL MAINTENANCE 1330 PERSONAL SERVICES: 6010 PAYROLL $11,829 $13,715 $15,000 $15,000 $15,800 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIRS 6185 LIGHT & POWER 6215 EQUIPMENT MAINT. 0 57,828 18,736 0 53,182 8,431 4,000 60,000 24,000 4,000 60,000 24,000 4,000 60,000 24,000 76,564 61,613 88,000 88,000 88,000 COMMODITIES: 6406 GENERAL SUPPLIES 6530 REPAIR PARTS 190 2,027 1,778 8,868 1,500 5,000 1,500 5,000 1,500 5,000 2,217 10,646 6,500 6,500 6,500 TOTAL TRAFFIC SIGNAL MAINTENANCE $90,610 $85,974 $109,500 $109,500 $110,300 PAVEMENT MARKING -1335 PERSONAL SERVICES: 6010 PAYROLL $13,204 $8,533 $21,000 $21,000 $22,200 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 0 500 500 1,000 COMMODITIES: 6406 GENERAL SUPPLIES 6532 PAINT & PAVE MARKING 3,845 14,718 18,563 3,507 9,039 12,546 3,000 13,000 16,000 3,000 13,000 16,000 3,000 14,000 17,000 TOTAL PAVEMENT MARKING $31,767 $21,079 $37,500 $37,500 $40,200 TOTAL TRAFFIC CONTROL $122,377 $107,053 $147,000 $147,000 $150,50C CITY OF EDINA ANNUAL BUDGET PAGE - 37 FUND: FUNCTION: BRIDGES/GUARD RAILS 1PROGRAM:1343 I GENERAL PUBLIC WORKS SUMMARY OF PERFORMANCE MEASURES Bridges /Guard Rails -1343: The sign shop is responsible for the sanding, priming, and painting of bridge rails and guide posts. There are 25 bridges and culverts in the City which require annual inspection and certification to the state as to their condition. Major deck repairs are taken care of by outside contractors. Additionally, there are numerous guard rail locations throughout the City requiring periodic maintenance. ^m-r%t ^r enIKIA ANNUAL BUDGET PAGE - 38 CITY OF EDINA ANNUAL BUDGET PAGE - 39 FUND: FUNCTION: AREA: PROGRAM: I GENERAL I PUBLIC WORKS I RETAINING WALL MAINT. 1 1344 SUMMARY OF PERFORMANCE MEASURES Retaining Wall Maintenance —1344: There are approximately 50 retaining walls in the City. They are beginning to show age for various reasons and are in need of repair. They are constructed of timber, lannon stone and other landscaping materials. This program would provide for materials, some contracted repairs, and labor distributed from the general street maintenance program. CITY OF EDINA ANNUAL BUDGET PAGE - 40 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC WORKS RETAINING WALLS 1344 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $3,074 $234 $7,000 $7,000 $7,400 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIRS 14,566 2,088 12,000 12,000 12,000 COMMODITIES: 6406 GENERAL SUPPLIES 1,262 0 1,000 1,000 1,000 6577 LUMBER/STONE 0 6,007 5,000 5,000 5,000 1,262 6,007 6,000 6,000 6,000 TOTAL RETAINING WALLS $18,902 $8,329 $25,000 $25,000 $25,400 CITY OF EDINA ANNUAL BUDGET PAGE - 41 FUND: FUNCTION: AREA: SIDEWALKS PROGRAM: I GENERAL PUBLIC WORKS I RAMPS, PARKING LOTS 1 1365. -1375 SUMMARY OF PERFORMANCE MEASURES Sidewalks - Maintenance & Repair -1365: Maintenance and repairs for the City's 22 miles of sidewalk begin in the early spring with the sweeping of winter sand and proceed through the summer and fall with maintenance on an as needed basis by the City street crews. Sidewalks - Snow & Ice Removal -1370: Removal of snow from the City's 22 miles of sidewalk is another responsibility of the Street department. Three snow plow /blowers are used to accomplish this task. Under normal conditions, it takes 2 to 4 days to clear walks. Parking Ramp Maintenance -1375: The City owns 3 parking ramps in downtown Edina. Each ramp consists of three levels, with 302 spaces in the south ramp, 274 spaces in the center ramp and 269 in the north ramp. The funds from this account are allocated towards plowing, sweeping, lighting, cleaning supplies, and contractual services. $11,000 is received in revenue from the 50th and France Business Association to pay for their portion of ramp maintenance. rITY [AF FnINO ANNUAL BUDGET PAGE - 42 FUND: FUNCTION: I AREA: SIDEWALKS PROGRAM: GENERAL PUBLIC WORKS RAMPS, PARKING LOTS 1365-1375 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ESTIMATED BUDGETED ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED SIDEWALKS - MAINTENANCE & REPAIR -1365 PERSONAL SERVICES: 6010 PAYROLL $10,632 $2,812 $15,000 $15,000 $15,800 COMMODITIES: 6406 GENERAL SUPPLIES 1,321 0 1,000 1,000 1,000 6518 BLACKTOP 0 443 500 500 500 6520 CONCRETE 1,112 414 2,000 2,000 2,000 3,500 2,433 857 3,500 3,500 TOTAL SIDEWALK - MAINTENANCE & REPAIR $13,065 $3,669 $18,500 $18,500 19,300 SIDEWALKS - SNOW & ICE REMOVAL -1370 PERSONAL SERVICES: 6010 PAYROLL $11,119 $9,844 $17,000 $17,000 $18,130 6011 OVERTIME 1,764 2,060 2,000 2,000 2,200 12,883 11,904 19,000 19,000 20,330 COMMODITIES: 6406 GENERAL SUPPLIES 0 0 500 500 500 TOTAL SIDEWALK - SNOW & ICE REMOVAL $12,883 $11,904 $19,500 $19,500 $20,830 PARKING RAMP MAINT. - 1375 PERSONAL SERVICES: 6010 PAYROLL $4,081 $6,932 $10,000 $10,000 $10,500 6011 OVERTIME 3,919 3,436 3,000 3,000 3,200 8,000 10,368 13,000 13,000 13,700 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 202 23,668 12,000 12,000 12,000 6185 LIGHT & POWER 38,849 38,321 40,000 40,000 42,000 39,051 61,989 52,000 52,000 54,000 COMMODITIES: 6406 GENERAL SUPPLIES 548 1,812 1,000 1,000 1,000 6511 CLEANING SUPPLIES 0 0 500 500 500 6530 REPAIR PARTS 1,623 4,510 10,000 10,000 10,000 2,171 6,322 11,500 11,500 11,500 TOTAL PARKING RAMP MAINTENANCE $49,222 $78,679 $76,500 $76,500 $79,200 CITY OF EDINA ANNUAL BUDGET PAGE - 43 FUND: FUNCTION: AREA: SIDEWALKS PROGRAM: GENERAL PUBLIC WORKS RAMPS PARKING LOTS 1380 SUMMARY OF PERFROMANCE MEASURES Parking Lot Maintenance -1380: Funds for this program are directed toward maintaining the City's parking lots. The parking loys covered in this account includes parking lots located at the following locations: Public Works, City Hall, 50th & France Middle Surface lot, easterly row of the Lunds surface lot at 50th & France, the entrance lot of the Jerry's Parking Ramp at Grandview. Maintenance includes sweeping, plowing and striping of the lots and is accomplished by the street department. CITY OF EDINA ANNUAL BUDGET PAGE - 44 FUND: FUNCTION: AREA: SIDEWALKS PROGRAM: GENERAL PUBLIC WORKS I RAMPS, PARKING LOTS I 1380 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PARKING LOT MAINTENANCE -1380 PERSONAL SERVICES: 6010 PAYROLL $1,482 $0 $11,000 $11,000 $11,600 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 1,194 500 500 500 COMMODITIES: 6406 GENERAL SUPPLIES 0 0 500 500 500 6518 BLACKTOP 4,814 1,121 10,000 10,000 10,000 6519 ROAD OIUSEALING 0 0 1,000 1,000 1,000 4,814 1,121 11,500 11,500 11,500 TOTAL PARKING LOTS $6,296 $2,315 $23,000 $23,000 $23,600 TOTAL SIDEWALKS - RAMPS & PARKING LOTS $81,466 $96,567 $137,500 $137,500 $142,930 , -k � 1888 Public Safety tr� 0 A%.) Public Safety Overview Public Safety Distribution by Area Health Inspections 5.8% 4.6% -.00 Fire 32.9% Animal Control 0.8% Civil Defense 0.4% Public Safety Distribution by Expenditure C(intrnl Rprvinpq Equir 5' CommC 2°/ Con Se Police 55.5% alaries 65% CITY OF EDINA ANNUAL BUDGET PAGE - 45 FUND: FUNCTION: AREA: PROGRAM: I GENERAL I PUBLIC SAFETY I POLICE PROTECTION 1 1400-1419 SUMMARY OF PERFORMANCE MEASURES Police —1400 Personal services consist of 65 full time employees, part-time help, and community service officers The City of Edina Police Department is called upon to perform many emergency and public service tasks throughout the year. In 2000, the department responded to over 25,000 calls for service which involved medicals, fires, emergencies, accidents, thefts, damage to property, suspicious persons and vehicles, alarm responses as well as public service and educational activities. Approximately 30% of these calls require multiple officer responses which equals over 30,000 officer responses. The City reports approximately 1,346 major Part I crimes such as burglary, robbery, assault, etc., with an additional 1,956 Part 11 or lessor crimes also reported. Police respond to emergency calls within 5 minutes and to non - emergency calls within 10 minutes under normal conditions. The Police Department is also responsible for educating the public in crime prevention techniques, investigation of all felony crimes against persons and, where warranted, other crimes as well. Over- 80% of the Police budget is directly or indirectly spent on labor. The Police Department operates 1,095 shifts, 7 days a week, 24 hours per day and maintains an average patrol strength of 5.2 officers at any given time. Explanation of Change: $6,900 added to range rental /operations to cover cost of operating the new training facility CITY OF EDINA ANNUAL BUDGET PAGE - 46 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC SAFETY POLICE PROTECTION 1400-1419 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED POLICE SERVICES -1400 PERSONAL SERVICES: 6010 PAYROLL $3,102,966 $3,183,685 $3,565,711 $3,565,711 $3,697,593 6011 OVERTIME 164,441 186,267 95,000 95,000 115,000 6035 SEVERANCE 47,556 65,420 0 0 0 3,812,593 3,314,963 3,435,372 3,660,711 3,660,711 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 7,188 17,529 10,490 10,490 10,700 6104 CONTINUING EDUCATION 26,879 26,065 30,500 30,500 30,500 6105 DUES & SUBSCRIPTIONS 3,285 4,025 2,338 2,338 2,385 6106 MEETING EXPENSE 498 1,084 1,030 1,030 1,030 6107 MILEAGE 1,882 3,336 1,030 1,030 3,336 6151 EQUIPMENT RENTAL 5,836 15,705 29,870 29,870 15,000 6160 DATA PROCESSING 19,203 59,645 61,800 61,800 61,800 6188 TELEPHONE 9,800 9,770 11,639 11,639 11,872 6201 LAUNDRY 255 514 515 515 525 6203 UNIFORM ALLOWANCE 36,397 40,783 39,279 39,279 40,065 6204 TELETYPE SERVICE 2,640 2,640 6,420 6,420 6,420 6215 EQUIPMENT MAINT. 22,480 10,655 11,330 11,330 11,330 6221 RANGE RENTAL 0 0 3,090 3,090 10,000 6230 SERVICE CONTR. - EQUIP. 49,449 54,867 34,750 34,750 53,216 185,792 246,618 244,081 244,081 258,179 COMMODITIES: 6405 BOOKS AND PAMPHLETS 1,563 1,797 2,460 2,460 2,460 6406 GENERAL SUPPLIES 13,131 25,263 25,000 25,000 30,848 6408 PHOTOGRAPHIC SUPPLIES 3,384 1,840 2,985 2,985 3,045 6510 FIRST AID SUPPLIES 120 1,065 812 812 828 6513 OFFICE SUPPLIES 3,055 5,650 2,498 2,498 2,548 6514 INSPECTION EXPENSES 953 1,007 1,030 1,030 1,030 6551 AMMUNITION 10,930 11,288 8,689 8,689 8,863 6553 PRISONER MEALS 111 92 515 515 515 6575 PRINTING 10,922 9,884 13,400 13,400 13,400 6610 SAFETY EQUIPMENT 6,479 2,134 3,000 3,000 3,060 50,648 60,020 60,389 60,389 66,597 CITY OF EDINA ANNUAL BUDGET PAGE - 47 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC SAFETY I POLICE PROTECTION 1 1400-1419 SUMMARY OF PERFORMANCE MEASURES 2001 2002 % Total Police Budget $5,496,396 $5,790,711 5.35% Reserve Program -1419: The reserve program is comprised of the Senior Police Reserve (10 members), Explorer Post 925 (20 members), and the Edina Police Reserve (12 members). Explorer Post 925 contributes approximately 700 hours of public services to various community events and programs. This is a result of career orientation and training provided by the Police Department. The Edina Police Reserve serves the community in excess of 1,400 hours annually. They perform work during special events and provide non - emergency service work and patrol. CITY OF EDINA ANNUAL BUDGET PAGE - 48 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY POLICE PROTECTION 1400-1419 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED CENTRAL SERVICES: 6803 GENERAL $869,496 $819,156 $909,180 $909,180 $1,006,200 6804 CITY HALL 52,368 75,720 78,012 78,012 82,536 6808 EQUIPMENT OPERATION 220,296 232,452 245,292 245,292 273,732 1,142,160 1,127,328 1,232,484 1,232,484 1,362,468 EQUIPMENT: 6710 REPLACEMENT 263,509 203,404 275,697 275,697 268,391 263,509 203,404 268,391 275,697 275,697 TOTAL POLICE SERVICES $4,957,072 $5,072,742 $5,473,362 $5,473,362 $5,768,228 RESERVE PROGRAM -1419 CONTRACTUAL SERVICES: 6102 CONTRACTUAL SERVICES $12,200 $12,100 $13,200 $13,200 12,200 6104 CONTINUING EDUCATION 4,890 2,476 3,400 3,400 3,400 6106 MEETING EXPENSE 72 186 1,133 1,133 1,133 6203 UNIFORM ALLOWANCE 4,239 4,134 4,364 4,364 4,806 21,401 18,896 22,097 22,097 21,539 COMMODITIES: 6406 GENERAL SUPPLIES 658 1,239 344 344 351 EQUIPMENT: 6710 REPLACEMENT 0 1,130 593 593 593 TOTAL RESERVE PROGRAM $22,059 $21,265 $23,034 $23,034 $22,483 TOTAL POLICE PROTECTION $4,979,131 $5,094,007 $5,496,396 $5,496,396 $5,790,711 CITY OF EDINA ANNUAL BUDGET PAGE - 49 (FUND: GENERAL FUNCTION: UBLIC SAFETY AREACIVILIAN DEFENSE PROGRAM: 1460 SUMMARY OF PERFORMANCE MEASURES Civilian Defense -1460: Personal services consist of '/ the time of the police chief. This is a cumulative estimate of Police department time of the Director, Coordinator, and administrative specialists. The objective of the Civilian Defense program is to prepare the community for disasters or emergencies - natural or man -made. This is accomplished by compliance with Federal, State and County guidelines for emergency preparedness planning. Action plans are developed and practiced at the City level. This activity, coupled with 10 outdoor warning sirens, ensures the operation of government and maintenance of emergency services during disasters. 2001 2002 % Total Civilian Defense Budget $41,764 $42,927 2.78% CITY OF EDINA ANNUAL BUDGET PAGE - FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY CIVILIAN DEFENSE 1460 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ESTIMATED BUDGETED ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED PERSONAL SERVICES: 6010 PAYROLL $24,925 $23,947 $24,215 $24,215 $25,184 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 110 687 1,060 1,060 1,060 6104 CONTINUING EDUCATION 474 605 1,097 1,097 1,131 6105 DUES & SUBSCRIPTIONS 145 100 108 108 120 6180 CONTRACTED REPAIRS 378 0 514 514 525 6185 LIGHT AND POWER 795 616 716 716 730 6230 SERVICE CONTRACTS 5,310 3,690 4,898 4,898 4,996 7,212 5,698 8,393 8,562 8,393 COMMODITIES: 6406 GENERAL SUPPLIES 1,338 1,366 1,252 1,252 1,277 EQUIPMENT: 6710 REPLACEMENT 0 0 7,904 7,904 7,904 TOTAL CIVILIAN DEFENSE $33,475 $31,011 $41,764 $41,764 $42,927 CITY OF EDINA ANNUAL BUDGET PAGE - 51 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC SAFETY I ANIMAL CONTROL 1 1450 SUMMARY OF PERFORMANCE MEASURES Animal Control -1450: Personal services consist of 1 full time person. Animal control is provided 12 hours per day by augmenting one Animal Control Officer with CSOs responding to calls for service. Animal control is a function of the Police Department. The Animal Control Officer is responsible for the enforcement of the City's animal - related ordinances and also assists City residents with animal control problems, both wild and domestic. Approximately 3,000 calls for service are responded to annually. Priorities for animal control are the safety and protection of persons, the well -being of the City's animal population, and the protection of property. 2001 2002 Total Animal Control Budget $77,458 $79,651 o� 4.00-10 ANNUAL BUDGET PAGE - 52 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY ANIMAL CONTROL 1450 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 6010 PAYROLL $34,288 $38,326 $40,477 $40,477 $42,096 6011 OVERTIME 483 421 1,600 1,600 515 34,771 42,077 42,611 38,747 42,077 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 30 274 770 770 785 6217 KENNEL SERVICES 11,148 4,191 6,593 6,593 6,725 7,510 11,178 4,465 7,363 7,363 COMMODITIES: 6406 GENERAL SUPPLIES 504 1,196 3,582 3,582 3,654 CENTRAL SERVICES: 6803 GENERAL 11,220 7,524 14,556 14,556 15,792 6808 EQUIPMENT OPERATION 3,000 3,168 3,348 3,348 3,552 14,220 10,692 17,904 17,904 19,344 EQUIPMENT: 6710 REPLACEMENT 22,901 0 6,532 6,532 6,532 TOTAL ANIMAL CONTROL $83,574 $55,100 $77,458 $77,458 $79,651 CITY OF EDINA ANNUAL BUDGET PAGE - 53 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 1470 SUMMARY OF PERFORMANCE MEASURES Fire Protection -1470: Personal services consist of 31 full time personnel, 1 part time position and 15 volunteer firefighters. Services are provided in 5 primary areas; fire suppression, special operations, emergency medical services, fire prevention, and public information. The primary purpose of fire suppression and special operations is to provide an immediate response to protect lives, property and the environment from exposure to natural, industrial and environmental hazards. Response should place a fire or emergency unit on the scene within 8 minutes at least 90% of the time. Typical actions are search, rescue, and removal of persons in immediate danger, interior fire attack to stop the fire development, exterior fire streams to prevent fire extension, fire extinguishment and control. Also necessary actions and measures to minimize property damage by smoke, water, weather and release of hazardous or toxic materials. Equipment consists of 3 pumpers, 1 aerial tower and various support vehicles. In 2000, 1,091 fire responses included fires, hazardous conditions, and public service emergency calls. The purpose of Emergency Medical Services (EMS) is to provide immediate and advanced life support actions to meet the community's emergency medical needs. Response should place an ambulance on the scene within 6 minutes at least 90% of the time. Equipment consists of 3 Advanced Life Support (ALS) paramedic ambulances and one ALS pumper. Services provide both immediate emergency care and transportation. to metro -area hospitals. Paramedics are cross - trained as firefighters, and all firefighters are cross - trained to emergency medical technician level. Emergency medical services also include public information activities to prevent and best prepare citizens for emergency medical situations. In 2000, medical calls totaled 2,914, up 3.6 % from 1999. The long term trend in medical emergency calls is upward. The goal of fire prevention activities is three -fold: first, to prevent fire ignition whenever possible, second, when fires do occur, to minimize fire impact on lives and property, and finally information management to allow us to forecast needs in the areas of built fire protection systems, operational support and program development. Strategies for action include fire detection, automatic suppression, structural compartmentalization, building access and site controls. Prevention information emphasizes citizen survival by teaching proven fire safety techniques. All Fire Department personnel are involved in public information programs and building inspection activities. Fire inspectors typically make the specialized permit and approval inspections. Two new programs started in 2001 — smoke detector installation and child passenger seat safety checks, both have been extremely well received. CITY OF EDINA ANNUAL BUDGET PArF - 54 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 1470 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $1,683,043 $1,761,199 $1,880,000 $1,880,000 $1,966,721 6011 OVERTIME 267,415 275,942 340,000 340,000 350,000 1,950,458 2,037,141 2,220,000 2,220,000 2,316,721 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 78,641 66,113 74,000 74,000 75,480 6104 CONTINUING EDUCATION 11,388 17,576 20,250 20,250 20,655 6105 DUES & SUBSCRIPTIONS 1,697 2,056 1,600 1,600 1,632 6106 MEETING EXPENSE 378 849 500 500 510 6107 MILEAGE 88 165 200 200 204 6151 EQUIPMENT RENTAL 4,979 5,874 5,500 5,500 5,610 6160 DATA PROCESSING 15,150 11,605 15,500 15,500 15,810 6175 PHYSICAL EXAMINATION 1,595 3,088 2,000 2,000 2,040 6180 CONTRACTED REPAIRS 45,046 28,101 35,000 35,000 35,700 6182 RUBBISH REMOVAL 1,260 1,416 1,300 1,300 1,326 6185 LIGHT AND POWER 9,198 8,751 9,200 9,200 9,384 6186 HEAT 7,627 10,377 9,000 9,000 19,000 6188 CELL PHONE 3,978 5,363 4,200 4,200 4,284 6189 SEWER AND WATER 1,221 1,212 1,300 1,300 1,326 6201 LAUNDRY 3,257 3,446 3,300 3,300 3,366 6203 UNIFORM ALLOWANCE 16,117 38,034 0 0 0 6215 PREVENTATIVE MAINT. 10,557 11,340 11,000 11,000 11,220 6260 LICENSES AND PERMITS 461 145 400 400 408 212,638 215,511 194,250 194,250 207,955 COMMODITIES: 6405 BOOKS AND PAMPHLETS 1,555 784 1,700 1,700 1,734 6406 GENERAL SUPPLIES 73,609 79,007 45,000 45,000 45,900 6408 PHOTOGRAPHIC SUPPL. 891 561 900 900 918 6510 FIRST AID SUPPLIES 37,124 34,403 45,000 45,000 45,900 6511 CLEANING SUPPLIES 544 1,272 800 800 816 6513 OFFICE SUPPLIES 3,200 3,151 1,500 1,500 1,530 6530 REPAIR PARTS 7,592 1,250 6,000 6,000 6,120 6550 HAZARDOUS MATERIALS 1,428 0 500 500 510 6552 PROTECTIVE CLOTHING 8,795 16,839 5,000 5,000 5,100 6556 TOOLS 1,435 279 1,500 1,500 1,530 6557 FIREFIGHTING FOAM 0 0 800 800 816 6558 FIRE UNIFORMS 0 0 12,000 12,000 12,240 6579 TRAINING AIDS 2,541 2,480 2,220 2,220 2,265 6614 FIRE PREVENTION 1,558 1,775 1,500 1,500 1,530 140,272 141,801 124,420 124,420 126,909 CITY OF EDINA ANNUAL BUDGET PAGE - 55 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 1470 SUMMARY OF PERFORMANCE MEASURES Explanation of Change: $10,000 has been added to heat to meet increased costs 2001 2002 % Total Fire Budget $3,328,585 $3,437,420 3.27% ry nr F:niNO ANNUAL BUDGET PAGE-5 FUND: GENERAL FUNCTION: PUBLIC SAFETY I AREA: FIRE PROTECTION PROGRAM: 1470 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1998 ACTUAL 1999 ACTUAL 2000 2001 ADOPTED ESTIMATED BUDGETED CENTRAL SERVICES: 6803 GENERAL 6808 EQUIPMENT OPERATION EQUIPMENT: 6710 REPLACEMENT 6711 NEW TOTAL FIRE PROTECTION $478,800 77,208 $473,292 81,468 $531,816 85,968 $531,816 85,968 $515,820 97,884 556,008 $554,760 617,784 617,784 613,704 108,791 8,307 156,704 0 172,131 0 172,131 0 172,131 0 117,098 156,704 172,131 172,131 172,131 $2,976,474 $3,105,917 $3,328,585 $3,328,585 $3,437,420 CITY OF EDINA ANNUAL BUDGET PAGE - 57 UND: GENERAL Public Health - 1490: PUBLIC SAFETY I PUBLIC HEALTH SUMMARY OF PERFORMANCE MEASURES Personal services consist of 3.1 full time employees and part time help in this area. 1490 The health department inspects food establishments, investigates foodborne illness reports, inspects public swimming pools, investigates nuisance complaints, investigates housing complaints, responds to concerns about the Minnesota Clean Indoor Air Act and provides laboratory support for food and water analysis. The department contracts for personal public health services such as home health care, family health, health promotion, and disease prevention and control. The cost of the contracted services are as follows: Home Health Care $ 113,204 Family Health 46,049 Health Promotion 17,268 Disease prevention and Control 15,350 Total $ 191,871 The Health Department provides staff support for the Edina Community Health Services Advisory Committee and administers the development and implementation of the Edina Community Health Service biannual plan. The Department administers the City properties' refuse collection contract and serves as a resource for City employees' occupational health and safety. In 2000, the Department performed 2 inspections, 79 nuisance investigations, 9 housing complaint investigations and of government, Explanation of Change: 74 food establishment inspections, 377 swimming pool 1 Minnesota Clean Indoor Act complaint investigations, analyzed 4,903 food and water samples for 6 local units In January, the Lab Technician will be retiring and the lab work currently done by the City will be contracted out to the Bloomington Health Lab. 2001 2002 % Total Public Health Budget $483,791 $481,275 -0.52% CITY OF EDINA ANNUAL BUDGET PAGE - 58 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY PUBLIC HEALTH 1490 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 6010 PAYROLL $176,796 $178,003 $198,526 $198,526 $189,190 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 181,552 182,053 186,865 186,865 199,870 6104 CONTINUING EDUCATION 1,170 959 1,365 1,365 2,890 6105 DUES & SUBSCRIPTIONS 2,125 400 800 800 820 6107 MILEAGE 7,585 7,568 7,998 7,998 8,160 6201 LAUNDRY 0 0 140 140 0 192,432 190,980 197,168 197,168 211,740 COMMODITIES: 6406 GENERAL SUPPLIES 341 2,328 3,363 3,363 2,000 6408 PHOTOGRAPHIC SUPPLIES 39 26 515 515 300 6575 PRINTING 54 409 370 370 400 434 2,763 4,248 4,248 2,700 CENTRAL SERVICES: 6803 GENERAL 51,840 52,464 57,720 57,720 59,328 6804 CITY HALL 3,756 3,984 4,104 4,104 4,344 6806 PUBLIC WORKS BUILDING 7,584 7,836 8,208 8,208 0 6808 EQUIPMENT OPERATION 2,220 2,340 2,472 2,472 2,628 65,400 66,624 72,504 72,504 66,300 EQUIPMENT: 6710 REPLACEMENT 2,643 207 11,345 11,345 11,345 TOTAL PUBLIC HEALTH $437,705 $ 438,577 $483,791 $483,791 $481,275 CITY OF EDINA ANNUAL BUDGET PAGE-59 FUND: FUNCTION: AREA: PROGRAM: I GENERAL I PUBLIC SAFETY I INSPECTIONS 1 1495 SUMMARY OF PERFORMANCE MEASURES Inspections - 1495: Personal services consist of the building official, 3% full time inspectors and 1 % full time support staff. The Inspections Department issued 5,442 building, plumbing and heating permits in 2000. They also enforce the Uniform Building Code, the State Building Code and made over 8,600 inspections in 2000. 2000 revenue for the various permits issued was as follows: Building Permits $ 1,175,773 Plumbing Permits 110,619 HVAC Permits 214,521 The Building Department also receives 5 to 6 complaint calls per week from residents which are investigated promptly. Total Inspections Budget 2001 2002 % $557,453 $609,844 9.40% CITY OF EDINA ANNUAL BUDGET PAGE - 60 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY INSPECTIONS 1495 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $290,834 $349,650 $369,596 $369,596 $398,569 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 11,929 607 13,573 13,573 11,151 6104 CONTINUING EDUCATION 1,229 3,175 2,500 2,500 2,500 6105 DUES & SUBSCRIPTIONS 195 345 650 650 400 6107 MILEAGE 2,604 3,220 3,277 3,277 3,342 6136 PLAN MANAGEMENT 0 0 5,500 5,500 5,610 6160 DATA PROCESSING 6,186 22,162 21,790 21,790 24,891 6188 TELEPHONE 2,128 1,967 0 0 1,842 24,271 31,476 47,290 47,290 49,736 COMMODITIES: 6405 BOOKS AND PAMPHLETS 647 374 677 677 690 6406 GENERAL SUPPLIES 1,977 2,017 1,893 1,893 1,931 6558 UNIFORMS 0 0 900 900 918 6575 PRINTING 3,884 1,372 2,941 2,941 1,500 6,508 3,763 6,411 6,411 5,039 CENTRAL SERVICES: 6803 GENERAL 75,504 83,052 103,632 103,632 125,016 6804 CITY HALL 8,460 7,980 8,220 8,220 8,700 6808 EQUIPMENT OPERATION 6,888 7,272 7,668 7,668 8,148 90,852 98,304 119,520 119,520 141,864 EQUIPMENT: 6710 REPLACEMENT 34,883 14,286 14,636 14,636 14,636 TOTAL INSPECTIONS $447,348 $497,479 $557,453 $557,453 $609,844 �SNA,1l?� �9�11n. .,*M o. \�o ) ybk � Cn 0 Park & Recreation Park Recreation Overview Maintenan 69.0% Park & Recreation Distribution by Area Administration 1.4% Park & Recreation Distribution by Expenditure Central Services 21.3 Equipment 3.7% Commoditiess 7.4% Col Services 15.7% Recreation 9.6% Salaries 51.9% CITY OF EDINA ANNUAL BUDGET PAGE-61 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PARK & RECREATION ADMINISTRATION 1 1600 SUMMARY OF PERFORMANCE MEASURES Park Administration -1600: Personal services consist of 7 full time employees and occasional seasonal part time help in this area. The seven full time positions include: 1. Director 2. Assistant Director 3. Recreation Supervisor 4. Adaptive Recreation Supervisor 5. Senior Citizen Director 6. Office Coordinator 7. Secretary Responsibility is to administer and maintain the entire Park and Recreation Department including: 39 parks totaling 1,552 acres of park property, revenue facilities (Golf Courses, Arena, Aquatic Center, Art Center, Edinborough Park, and Centennial Lakes Park), administering and programming a Senior Citizen's Center, adaptive recreation program, administering and scheduling adult and youth recreational programs and thirteen athletic associations (Edina Baseball Association, Edina Basketball Association, Edina Girls' Athletic Association, Edina Girls Traveling Basketball, Edina Youth Softball Association, Edina Swim Club, Edina Fast Pitch Softball Association, Braemar City of Lakes Figure Skating Club, Edina Football Association, Jr. Olympic Volleyball Association, Edina Soccer Traveling Club and Edina Soccer Association), and working closely in operation and administration of the Edina Garden Council, the Edina Historical Society and the Edina Museum. 2001 2002 % Total Park & Recreation Budget $2,546,207 $2,831,098 11.19% CITY OF EDINA ANNUAL BUDGET PAGE - FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION ADMINISTRATION 1600 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ESTIMATED BUDGETED ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED PERSONAL SERVICES: 6010 PAYROLL $363,046 $380,012 $406,825 $406,825 $412,175 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 6,840 5,398 5,900 5,900 6,018 6104 CONTINUING EDUCATION 2,645 3,327 4,014 4,014 4,094 6105 DUES & SUBSCRIPTIONS 1,627 3,430 1,802 1,802 1,838 6106 MEETING EXPENSES 0 123 500 500 510 6107 MILEAGE 13,447 13,675 14,570 14,570 14,861 6188 TELEPHONE 1,785 831 1,414 1,414 1,442 26,344 28,763 26,784 28,200 28,200 COMMODITIES: 6405 BOOKS & PAMPHLETS 0 34 100 100 102 6406 GENERAL SUPPLIES 2,821 1,792 1,522 1,522 1,552 6513 OFFICE SUPPLIES 86 35 543 543 553 6575 PRINTING 16,852 12,133 17,240 17,240 17,584 19,759 13,994 19,405 19,405 19,791 CENTRAL SERVICES: 6803 GENERAL 96,504 106,754 119,580 119,580 125,004 6804 CITY HALL 17,796 9,300 9,576 9,576 10,140 114,300 116,054 129,156 129,156 135,144 EQUIPMENT: 6710 REPLACEMENT 3,353 5,230 4,501 4,501 4,501 ADMINISTRATION $588 0871 $600,3741 CITY OF EDINA ANNUAL BUDGET PAGE - 63 FUND: FUNCTION: AREA: OGRAM: TR GENERAL PARK & RECREATION RECREATION 1621 -1623 SUMMARY OF PERFORMANCE MEASURES Athletic Activities -1621: These funds are used to assist thirteen athletic associations and all adult athletic programs in common equipment needs. The thirteen youth athletic associations are: Edina Baseball Association, Edina Basketball Association, Edina Girls' Athletic Association, Edina Girls' Traveling Basketball, Edina Youth Softball Association, Edina Swim Club, Edina Fast Pitch Softball Association, Braemar City of Lakes Figure Skating Club, Edina Football Association, Jr. Olympic Volleyball Association, Edina Soccer Traveling Club and the Edina Soccer Association. Outdoor Ice Rinks -1622: These funds are used for all supervision, phone service, general supplies, and equipment for twelve warming houses, hockey rinks, one bandy rink, and 12 general skating areas. This consists of an 8 -week season, 7 days a week from approximately December 15 to February 15 and can stay open longer - weather permitting. Tennis Program -1623: These funds are used for supervision, coaching, USTA memberships, instruction and supplies for approximately 500 tennis program registrants. The Tennis Program includes lessons for students ages 5 -adult taught by USTA trained tennis instructors, a six week Team Tennis League, which competes against tennis teams from surrounding communities and a Summer Classic Tennis Tournaments (adult and youth) in early August. Explanation of Change: $6,135 has been added to reflect the realistic expenses associated with the program. Tennis program registrations have increased over the past several years and the increase in revenues have continued to more than cover all expenses. CITY OF EDINA ANNUAL BUDGET PAGE - 64 FUND: FUNCTION: AREA: 7 PROGRAM: GENERAL PARK & RECREATION RECREATION 1621-1623 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED ATHLETIC ACTIVITIES -1621 PERSONAL SERVICES: 6013 PAYROLL $1,168 $0 $2,731 $2,731 $0 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 1,168 0 250 250 255 1,168 255 0 250 250 COMMODITIES: 6406 GENERAL SUPPLIES 8,169 0 6,000 6,000 6,120 TOTAL ATHLETIC ACTIVITIES $10,505 $0 $8,981 $8,981 $6,375 SKATING & HOCKEY -1622 PERSONAL SERVICES: 6013 PAYROLL $30,164 $35,933 $36,060 $36,060 $37,502 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 75 114 200 200 204 6188 TELEPHONE 3,877 3,340 6,400 6,400 6,528 3,952 3,454 6,600 6,600 6,732 COMMODITIES: 6406 GENERAL SUPPLIES 825 600 1,500 1,500 1,530 TOTAL SKATING & HOCKEY $34,941 $39,987 $44,160 $44,160 $45,764 TENNIS PROGRAM -1623 PERSONAL SERVICES: 6013 PAYROLL $15,556 $14,631 $9,922 $9,922 $15,500 CONTRACTURAL SERVICES: 6105 DUES & SUBSCRIPTIONS 0 65 0 0 75 6107 MILEAGE 0 0 0 0 400 0 65 0 0 475 COMMODITIES: 6406 GENERAL SUPPLIES 15,556 8,544 4,080 4,080 4,162 TOTAL TENNIS PROGRAM $31,112 $23,240 $14,002 $14,002 $20,137 CITY OF EDINA ANNUAL BUDGET PAGE -65 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 1624-1627 SUMMARY OF PERFORMANCE MEASURES Youth Summer Recreation Programs (Playground Program, Family Jamboree Special Event, FAB 4 and 5, Nature Camp, Firearms Safety Class and Fishing Clinic) —1624: These funds are used for the implementation of the summer Playground Program, which is a six -week program offered at 13 different parks open to children ages 6 to 10. These funds are also used for the annual Family Jamboree Special Event, which is an evening of family entertainment at Rosland Park, featuring games, entertainment, refreshments and family fun. This also funds the FAB 4 and 5 Program, which ,is a summer recreation program for 4 and 5 year -olds that offers weekly themes designed to foster a child's creativity, imagination and curiosity. Each week offers a new adventure filled with crafts, stories, songs and other age - appropriate creative activities. It also funds a Nature Camp Program, which is a four -day (daytime only) nature camp at Rosland Park where 6 -10 year old day- campers discover the world of nature. They can learn about insects, look for bird nests, go fishing, search for pet rocks, participate in a nature scavenger hunt and swim at the Aquatic Center on the fourth day. Also included in this budget is a one day 4 -hour fishing clinic at Rosland Park for youth 6 years of age and older. Kids get a fishing starter tackle box, learn the basics of catching fish and have fun fishing from the new fishing pier on Lake Cornelia. The Firearms Safety Training classes are sponsored by the Minnesota Department of Natural Resources. Classes are taught by certified trained instructors at the Arneson Acres Park Terrace Room. Recreation Participant Programs: Revenues for the tennis instruction program and the playground program are all based on increases and decreases depending on the number of participants in each program: Program 1998 1999 2000 2001 Tennis Instruction 525 530 562 590 Playground 455 461 614 649 Miscellaneous and Special Activities —1627 These funds are used for miscellaneous special projects and equipment such as the 4th of July Parade, picnic recreation kits, studies, dedications and grand openings. CITY OF EDINA ANNUAL BUDGET PAGE - 66 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK 8� RECREATION RECREATION 1624-1627 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED YOUTH SUMMER RECREATION PROGRAMS -1624 PERSONAL SERVICES: 6013 PAYROLL $18,923 $20,510 $25,440 $25,440 $26,458 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 1,736 79 1,870 1,870 1,907 6107 MILEAGE 305 564 367 367 600 2,041 643 2,237 2,237 2,507 COMMODITIES: 6406 GENERAL SUPPLIES 3,819 5,657 8,542 8,542 7,500 TOTAL YOUTH SUMMER RECREATION PROGRAMS $24,783 $26,810 $36,219 $36,219 $36,465 MISCELLANEOUS & SPECIAL ACTIVITIES -1627 PERSONAL SERVICES: 6013 PAYROLL $1,682 $1,147 $1,640 $1,640 $1,673 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 724 0 700 700 714 COMMODITIES: 6406 GENERAL SUPPLIES 6,955 4,917 3,050 3,050 4,000 6408 PHOTOGRAPHIC SUPPLIES 0 0 100 100 100 6,955 4,917 3,150 3,150 4,100 TOTAL MISCELLANEOUS & SPECIAL ACTIVITIES $9,361 $6,064 $5,490 $5,490 $6,487 CITY OF EDINA ANNUAL BUDGET PAGE - 67 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 1628-1629 SUMMARY OF PERFORMANCE MEASURES Senior Citizens - 1628: These funds now reflect expenses for all senior citizen programs, classes, trips and mailings, plus, all expenses related to operating the new Edina Senior Citizen Center at Grandview. Explanation of Change: The new Edina Senior Center is expected to be completed and available for use in early 2002 and it is expected to cost approximately $50,000 to operate the new building for the balance of that calendar year (heat, light, power and maintenance staff). In addition, hereon, all membership dues and class fees will be collected by the City of Edina and those associated programs, mailings and trip expenses are reflected in the 2002 Senior Citizen budget. Membership fess (which will be increased 50% to $15), coupled with program and trip revenues, are anticipated to total approximately $72,585, which equates to a net income after expenses of approximately $20,685. This additional income will help offset a portion of the new Senior Citizen Center facility's operating expenses. Adaptive Recreation -1629: The adaptive recreation budget provides part-time seasonal staff for adaptive programs and inclusion services for children with disabilities in Edina programs who need a 1:1 staff person or Edina residents who receive inclusion services into programs in the other 3 cities (Richfield, Eden Prairie, and Bloomington) in our joint powers agreement, Adaptive Recreation /Learning Exchange (ARLE). It also includes professional services, which pay for sign language interpreters, a band for the summer dance, and other miscellaneous staff expenses. General supplies cover all adaptive equipment and supplies for the variety of inclusion and adaptive recreation programs held year round for youth and adults with disabilities. CITY OF EDINA ANNUAL BUDGET PAGE - 68 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 1628-1629 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED SENIOR CITIZENS -1628 PERSONAL SERVICES: 6013 PAYROLL $13,425 $7,815 $14,241 $14,241 $15,238 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 0 0 0 55,000 6185 LIGHT AND POWER 0 0 0 0 25,000 6186 HEAT 0 0 0 0 15,000 6188 TELEPHONE 396 387 1,100 1,100 1,122 6235 POSTAGE 0 1,205 0 0 3,600 99,722 396 1,592 1,100 1,100 COMMODITIES: 6406 GENERAL SUPPLIES 8,469 3,471 542 542 2,553 6513 OFFICE SUPPLIES 0 0 0 0 1,300 6575 PRINTING 0 2,737 6,961 6,961 7,100 8,469 6,208 7,503 7,503 10,953 TOTAL SENIOR CITIZENS $22,290 $15,615 $22,844 $22,844 $125,913 ADAPTIVE RECREATION -1629 PERSONAL SERVICES: 6013 PAYROLL $14,506 $13,854 $17,345 $17,345 $16,700 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 5,661 6,518 6,445 6,445 6,574 COMMODITIES: 6405 BOOKS & PAMPHLETS 28 27 100 100 100 6406 GENERAL SUPPLIES 1,893 2,081 1,639 1,639 1,672 6575 PRINTING 1,933 1,747 1,938 1,938 1,977 3,854 3,855 3,677 3,677 3,749 TOTAL ADAPTIVE RECREATION $24,021 $24,227 $27,467 $27,467 $27,023 TOTAL RECREATION $157,013 $135,943 $159,163 $159,163 $268,164 CITY OF EDINA ANNUAL BUDGET PAGE - 69 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PARK & RECREATION I PARK MAINTENANCE SUMMARY OF PERFORMANCE MEASURES Park Maintenance Payroll Distribution Park maintenance consists of 17 personnel which include the following positions: 1 Superintendent 1 Foreman 14 Park Maintenance Staff 1 Janitor 1 Contract Forester (part-time year round) 1 Contract Weed Inspector (part-time seasonal) General Maintenance $111,197 Charged to Other Funds: Mowing 114,482 City Hall $9,488 Field Maintenance 142,836 Art Center 2,206 General Turf Care 85,482 Weed & Tree Assmt 2,461 Forestry 111,347 Pool 4,413 Litter Removal 18,680 Building Maintenance 183,381 Total Park Maint. Payroll $949,178 Paths & Hard Surfaces Maintenance 19,125 Skating Rink Maintenance 144,080 $930,610 CITY OF EDINA ANNUAL BUDGET PAGE - 70 GENERAL I PARK & RECREATION I PARK MAINTENANCE I SUMMARY OF PERFORMANCE MEASURES I This page is intentionally left blank. CITY OF EDINA ANNUAL BUDGET PAGE - 71 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1640-1641 SUMMARY OF PERFORMANCE MEASURES General Maintenance - 1640: This account handles the paid leave, training and equipment maintenance for the park maintenance programs. Paid leave includes sick, vacation, and holiday pay. Mowing -1641: Funds from this account are used for maintenance of all manicured grass areas consisting of 422 different areas all mowed and maintained with a minimum of 10 days between cuttings. All scheduled athletic fields are maintained every 5 working days. CITY OF EDINA ANNUAL BUDGET PAGE - 72 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1640-1641 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED GENERAL MAINTENANCE -1640 PERSONAL SERVICES: 6010 PAYROLL $88,384 $83,008 $101,140 $101,140 $111,197 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 2,115 5,745 4,480 4,480 6,500 6188 TELEPHONE 2,334 1,282 3,480 3,480 3,550 4,449 7,027 7,960 7,960 10,050 COMMODITIES: 6406 GENERAL SUPPLIES 0 451 0 0 0 CENTRAL SERVICES: 6803 GENERAL 229,212 192,888 216,036 216,036 248,556 6806 PUBLIC WORKS BUILDING 22,008 22,764 23,844 23,844 26,016 6808 EQUIPMENT OPERATION 159,636 168,624 177,936 177,936 189,012 410,856 384,276 417,816 417,816 463,584 TOTAL GENERAL MAINTENANCE $503,689 $474,762 $526,916 $526,916 $584,831 MOWING -1641 PERSONAL SERVICES: 6010 PAYROLL $92,029 $107,156 $108,923 $108,923 $114,482 COMMODITIES: 6406 GENERAL SUPPLIES 3,131 2,179 1,522 1,522 1,552 TOTAL MOWING $95,160 $109,335 $110,445 $110,445 $116,034 CITY OF EDINA ANNUAL BUDGET PAGE - 73 FUND: FUNCTION: AREA: PROGRAM: I GENERAL I PARK & RECREATION I MAINTENANCE 1 1642-1643 SUMMARY OF PERFORMANCE MEASURES Field Maintenance -1642: All sports fields are specially prepared for scheduled games. These fields are dragged and field lined with a chalk material. A special mixture (agricultural lime) is used each spring for filling holes and regrading is done as needed during the playing season. All of the field areas are fertilized each year and the grass is treated with herbicides. The grassy playing surfaces in all of these parks are aerated, seeded and /or sodded when necessary to maintain safe ground cover. This account is supplemented by a $7 field use fee from participants. In 1999, $53,866 was contributed from the activities listed below. $67,002 was contributed in 2000. This amount was paid by the following groups: Activity Adult Soccer Adult Baseball Adult Softball Edina Baseball Association EGAA Flag Football Edina Youth Softball Association Edina Girls Fast Pitch Softball Edina Soccer Assoc. & Soccer Club Edina Football Association Miscellaneous Field Rentals Total General Turf Care -1643: 1999 $1,650 200 9,300 9,500 1,032 3,546 360 17,075 7,876 3,327 $53,866 2000 $1,661 200 10,200 12,145 1,393 3,444 1,425 25,984 4,550 6,000 $67,002 The funds in this program provide for all city properties and general park maintenance. This includes the contracted spraying of weeds (dandelions) twice a year in areas that are in keeping with Edina's Turf Management Plan. CITY OF EDINA ANNUAL BUDGET PAGE - 74 FUND: FUNCTION: AREA: 7 PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1642-1643 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED FIELD MAINTENANCE -1642 PERSONAL SERVICES: 6010 PAYROLL $147,482 $121,653 $131,273 $131,273 $140,621 6011 OVERTIME 0 3,140 2,130 2,130 2,215 147,482 124,793 133,403 133,403 142,836 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 23,149 1,836 597 597 609 6180 CONTRACTED REPAIRS 730 3,988 597 597 609 1,218 23,879 5,824 1,194 1,194 COMMODITIES: 6406 GENERAL SUPPLIES 10,246 8,504 5,439 5,439 5,548 6540 FERTILIZER 1,744 2,161 1,849 1,849 1,886 6542 INFIELD MIXTURE 4,930 2,009 1,631 1,631 1,664 6544 LINE MARKING POWDER 6,168 4,661 3,806 3,806 6,000 6546 WEED SPRAY 0 0 544 544 555 6547 SEED 1,374 503 1,740 1,740 1,775 24,462 17,838 15,009 15,009 17,428 TOTAL FIELD MAINTENANCE $195,823 $148,455 $149,606 $149,606 $161,482 GENERAL TURF CARE -1643 PERSONAL SERVICES: 6010 PAYROLL $65,851 $61,127 $81,412 $81,412 $83,062 6011 OVERTIME 2,556 1,775 2,327 2,327 2,420 68,407 62,902 83,739 83,739 85,482 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 4,072 339 11,094 11,094 11,316 6180 CONTRACTED REPAIRS 0 2,923 5,656 5,656 5,769 6260 LICENSES AND PERMITS 219 40 217 217 221 4,291 3,302 16,967 16,967 17,306 COMMODITIES: 6406 GENERAL SUPPLIES 2,572 2,961 3,371 3,371 3,438 6517 SAND, GRAVEL, & ROCK 0 114 1,196 1,196 1,220 6540 FERTILIZER 3,120 2,419 4,568 4,568 4,659 6543 SOD & BLACK DIRT 2,275 1,993 2,283 2,283 2,329 6546 WEED SPRAY 2,133 2,879 4,350 4,350 6,400 6547 SEED 1,829 1,228 6,526 6,526 6,656 11,929 11,594 22,294 22,294 24,702 TOTAL GENERAL TURF CARE $84,627 $77,798 $123,000 $123,000 $127,490 CITY OF EDINA ANNUAL BUDGET PAGE - 75 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1644-1645 SUMMARY OF PERFORMANCE MEASURES Forestry -1644: These funds are used to administer a comprehensive park and boulevard forestry program plus removal of diseased trees on private properties. This account includes contracted tree removal and stump removal of all trees that are diseased (diseased trees on private properties are contracted for removal only when necessary). This account provides for maintenance of tree trimming on boulevard and park trees as well as contractual oak wilt disease identification, control and prevention program. All boulevard tree trimming and removal is assessed to the property owner. It also includes approximately $5,000 for planting new park trees and shrubbery throughout the park system. Litter Removal -1645: These funds are used for maintenance and removal of all trash from 39 park areas on a daily basis in season or a weekly basis throughout the year. This also includes the purchase of trash containers. Explanation of Change: The Park Maintenance Department has been providing trash removal services on evenings and weekends during the summer months to help keep the parks free of refuse which requires overtime hours. CITY OF EDINA ANNUAL BUDGET PAGE - 76 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION I MAINTENANCE 1644 -1645 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED FORESTRY -1644 PERSONAL SERVICES: 6010 PAYROLL $88,360 $82,895 $106,045 $106,045 $105,294 6011 OVERTIME 3,435 3,608 5,820 5,820 6,053 111,347 91,795 86,503 111,865 111,865 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 15,116 7,757 14,685 14,685 14,979 6107 MILEAGE OR ALLOWANCE 1,578 1,758 1,849 1,849 1,886 6180 CONTRACTED REPAIRS 1,978 611 12,074 12,074 12,315 6182 RUBBISH REMOVAL 13,551 5,618 13,705 13,705 13,979 32,223 15,744 42,313 42,313 43,159 COMMODITIES: 6406 GENERAL SUPPLIES 2,531 296 1,958 1,958 1,997 6541 PLANTING & TREES 6,586 3,304 9,137 9,137 9,320 6543 SOD & BLACK DIRT 1,161 3,105 6,743 6,743 6,878 6556 TOOLS 151 653 2,175 2,175 2,218 10,429 7,358 20,013 20,013 20,413 TOTAL FORESTRY $134,447 $109,605 $174,191 $174,191 $174,919 LITTER REMOVAL -1645 PERSONAL SERVICES: 6010 PAYROLL $10,990 $16,117 $17,791 $17,791 $17,680 6011 OVERTIME 0 0 0 0 1,000 10,990 16,117 17,791 17,791 18,680 CONTRACTUAL SERVICES: 6182 RUBBISH REMOVAL 3,250 3,278 6,851 6,851 6,988 COMMODITIES: 6406 GENERAL SUPPLIES 6,190 6,723 7,831 7,831 7,987 TOTAL LITTER REMOVAL $20,430 $26,118 $32,473 $32,473 $33,655 CITY OF EDINA ANNUAL BUDGET PAGE - 77 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PARK & RECREATION I MAINTENANCE 1646 SUMMARY OF PERFORMANCE MEASURES Building Maintenance -1646: These funds are used for the maintenance, repair, and cleaning of 26 buildings in the park system. These funds are also used for the upkeep and new construction of 10 hockey rinks in the park system. Buildings Maintained: 1. Arden Park Shelter 14. Highlands Park Shelter 2. Arneson Gazebo 15. Lewis Park Shelter 3. Arneson Greenhouse 16. Normandale Park Shelter 4. Arneson Historical House 17. Pamela Park Shelter 5. Braemar Complex 18. Rosland Park Picnic Shelter 6. Bredesen Comfort Station 19. Rosland Park Comfort Station 7. Cahill School Building 20. Strachauer Park Shelter 8. Chowen Picnic Shelter 21. Todd Park Shelter 9. Cornelia School Park Shelter 22. Wooddale Picnic Shelter 10. Countryside Park Shelter 23. Utley Park Restrooms 11. Creek Valley Park Shelter 24. Van Valkenburg Complex 12. Garden Comfort Station 25. Walnut Ridge Park Shelter 13. Grange Hall 26. Weber Park Shelter Explanation of Change: In addition to pay increases associated with the career development plan, the park shelter buildings have required additional maintenance because the restroom facilities are left open and available for public use more often than in the past. CITY OF EDINA ANNUAL BUDGET PAGE - UNCTION: FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION I MAINTENANCE 1646 SUMMARY OF EXPENDITURES 1999 1 2000 1 2001 2002 OCCT_ DESCRIPTION ACTUAL ACTUAL I ESTIMATED I BUDGETED ADOPTED BUILDING MAINTENANCE -1646 PERSONAL SERVICES: 6010 PAYROLL 6011 OVERTIME CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 6180 CONTRACTED REPAIRS 6185 LIGHT & POWER 6186 HEAT 6188 TELEPHONE 6201 LAUNDRY COMMODITIES: 4,286 6406 GENERAL SUPPLIES 6530 REPAIR PARTS 6556 TOOLS 6577 LUMBER 6578 LAMPS & FIXTURES 6610 SAFETY EQUIPMENT TOTAL BUILDING MAINTENANCE $152,654 $140,868 $139,242 $139,242 $182,381 0 0 0 0 1,000 152,654 140,868 139,242 139,242 183,381 14,794 10,092 4,202 4,202 4,286 19,052 8,143 5,862 5,862 5,979 88,132 77,803 86,120 86,120 87,842 19,858 26,513 28,263 28,263 38,263 $5,013 3,987 10,506 10,506 10,716 8,042 11,548 138,086 27,019 11,729 146,682 11,729 146,682 25,483 11,963 159,049 25,992 154,891 25,929 25,483 3,403 11,751 9,800 9,800 9,996 5,456 9,638 5,882 5,882 6,000 3,101 11,358 9,704 9,704 9,898 5,170 0 6,200 6,200 6,324 0 4,230 63,9961 4,904 61,973 4,904 61,973 5,002 63,212 43,0591 $350.6041 $342.9501 $347,8971 $347,8971 $405,642 CITY OF EDINA ANNUAL BUDGET PAGE - 79 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECEREATION MAINTENANCE 1647-1650 SUMMARY OF PERFORMANCE MEASURES Paths, Hard Surfaces, Hockey Rinks, & Park Amenities Maintenance -1647: These funds are used for the maintenance of all hard surface areas within the park system. This includes the resurfacing of 26 tennis courts, resurfacing and maintaining 8 hard surface basketball courts, and maintenance and surfacing of 10 miles of walking and bicycling paths within the park system. These funds are also used for the maintenance and replacement of 23 playground equipment sites, plus park lighting, picnic tables, bleachers, tables, chairs, park benches, signs and drinking fountains throughout Edina's 39 parks. Skating Rink Maintenance -1648: These funds are used for flooding and maintaining an operation of 11 hockey rinks and 12 general skating areas. This account is supplemented by a $7 per participant user fee, which was paid by the following: Activity 1999 2000 Edina Hockey Association $4,800 $5,635 Adult Bandy 840 4,560 Adult 4 -Man Hockey 2,000 2,000 Adult Co -Rec Broomball 400 400 TOTAL $8,040 $12,595 Equipment -1650: This account provides funding for the replacement of existing Park Maintenance equipment and for the purchase of any new additional equipment needed for maintenance of all parks. v nF FnINA ANNUAL BUDGET PAGE - I FUND: GENERAL FUNCTION: PARK & RECREATION AREA: MAINTENANCE PROGRAM: 1647-1650 SUMMARY OF EXPENDITURES 93,465 1999 2000 2001 3,033 2002 ESTIMATED BUDGETED ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED 0 $121,975 $99,691 PATHS, HARD SURFACES, HOCKEY $99,165 $99,165 RINKS & PARK AMENITIES -1647 $1,577,492 $1,798,957 PERSONAL SERVICES: 6010 PAYROLL $11,913 $18,982 $18,215 $18,215 $19,125 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 60,482 17,849 54,384 54,384 55,472 COMMODITIES: 6406 GENERAL SUPPLIES 6518 BLACKTOP 6519 ROAD OIL 18,435 827 0 19,262 9,140 2,589 890 12,619 4,025 3,263 2,501 9,789 4,025 3,263 2,501 9,789 4,105 3,328 2,551 9,984 $84,581 TOTAL PATHS & HARD SURFACE MAINTENANCE $91,657 $49,450 $82,388 $82,388 SKATING RINK MAINT. -1648 PERSONAL SERVICES: 6010 PAYROLL 6011 OVERTIME CONTRACTURAL SERVICES: 6103 PROFESSIONAL SERVICES COMMODITIES: 6406 GENERAL SUPPLIES 6530 REPAIR PARTS TOTAL SKATING RINK MAINT. EQUIPMENT -1650 EQUIPMENT: 6710 REPLACEMENT 6711 NEW TOTAL EQUIPMENT TOTAL PARK MAINTENANCE $80,517 12,948 $116,054 16,419 132,473 460 5,785 610 6,395 $131,695 17,180 148,875 0 2,153 1,848 4,001 $131,695 17,180 148,875 0 2,153 1,848 4,001 $126,213 17,867 144,080 0 2,196 1,885 4,081 93,465 0 1,936 694 2,6301 $96.0951 $139,3281 $152,876 $152,87" $148,161 $118,942 $99,691 $99,165 $99,165 $99,165 3,033 0 0 0 0 $121,975 $99,691 $99,165 $99,165 $99,165 $1,694,507 $1,577,492 $1,798,957 $1,798,957 $1,935,960 o. \moo All- loco Pow 1888 94 PI Non - Departmental Non - Departmental Overview Commissions 8 Special Project; 38.4% Non - Departmental Distribution by Area Contingencies 1C 11 0/_ Commodities 2.8% Fire Debt Service 16.0% Capital Plan 9.5% Special Assessments 4.8% )yee 'am 16.0% Non - Departmental Distribution by Expenditure Equipment 16.6% ival Services 80.5% CITY OF EDINA ANNUAL BUDGET PAGE-81 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL CONTINGENCIES 1500 SUMMARY OF PERFORMANCE MEASURES Contingencies -1500: The contingencies budget provides for unbudgeted and unforeseen expenditures which may be authorized during the year. It also reduces the impact of unforeseen losses of revenue which may occur. 2001 2002 % Total Contingencies Budget $80,000 $80,000 0.00% CITY OF EDINA ANNUAL BUDGET PAGE - 82 FUND: GENERAL FUNCTION: NON - DEPARTMENTAL AREA: CONTINGENCIES PROGRAM: 1500 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1999 ACTUAL 2000 ACTUAL 2001 2002 ADOPTED ESTIMATED BUDGETED CONTRACTUAL SERVICES: 6103 TOTAL CONTINGENCIES $94,423 $89,531 $80,000 $80,000 $80,000 $94,423 $89,531 $80,000 $80,000 $80,000 CITY OF EDINA ANNUAL BUDGET PAGE - 83 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL CAPITAL PLAN 1502 APPROPRIATION SUMMARY OF PERFORMANCE MEASURES Capital Plan Appropriation -1502: This appropriation reflects the amount the operating budget contributes to the capital plan. Explanation of Change: This budget was reduced by $50,000 from 2001's appropriation. 2001 2002 % Total Capital Plan Budget $100,000 $50,000 0 CITY OF EDINA ANNUAL BUDGET PAGE - 84 FUND: GENERAL FUNCTION: NON - DEPARTMENTAL I AREA: CAPITAL PLAN APPROPRIATION PROGRAM: 1502 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1999 ACTUAL 2000 ACTUAL 2001 2002 ADOPTED ESTIMATED BUDGETED EQUIPMENT: 6711 TOTAL CAPITAL PLAN APPROPRIATION $0 $0 $100,000 $100,000 $100,000 $100,000 $50,000 $0 $0 $50,000 CITY OF EDINA ANNUAL BUDGET PAGE - 85 FUND: FUNCTION: GENERAL I NON - DEPARTMENTAL I SPECIAL ASSESSMENTS ON CITY PROPERTY SUMMARY OF PERFORMANCE MEASURES Special Assessments on City Property -1503: RAM: 1503 City owned properties are subject to special assessments for various improvement projects. This program provides funds to pay for these assessments. The budget also reflects the costs necessary to pay for mandated truth in taxation mailing. Total Special Assessments Budget 2001 2002 % $24,000 $25,000 4.17% CITY OF EDINA ANNUAL BUDGET PAGE - 86 FUND: GENERAL FUNCTION: NON - DEPARTMENTAL AREA: SPECIAL ASSESSMENTS ON CITY PROP. PROGRAM: 1503 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1999 ACTUAL 2000 ACTUAL 2001 2002 ADOPTED ESTIMATED BUDGETED SPECIAL ASSESSMENTS: 6915 TOTAL SPECIAL ASSESSMENTS $29,188 $22,505 $24,000 $24,000 $25,000 $29,188 $22,505 $24,000 $24,000 $25,000 CITY OF EDINA ANNUAL BUDGET PAGE - 87 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL FIRE STATION DEBT 1510 SERVICE SUMMARY OF PERFORMANCE MEASURES Fire Station Debt Service -1510: This budget is used to pay the debt service on the debt that is outstanding for the York Avenue fire station. 2001 2002 % Total Fire Station Debt Service $84,000 $84,000 0.00% CITY OF EDINA ANNUAL BUDGET PAGE - 88 FUND: GENERAL FUNCTION: NON - DEPARTMENTAL AREA: FIRE STATION DEBT SERVICE PROGRAM: 1510 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1999 ACTUAL 2000 ACTUAL 2001 2002 ADOPTED ESTIMATED BUDGETED CONTRACTUAL SERVICES: 8220 DEBT SERVICE PAYMENTS TOTAL FIRE DEBT SERVICE $83,761 $83,761 $83,761 $83,761 $84,000 $84,000 $84,000 $84,000 $84,000 $84,000 CITY OF EDINA ANNUAL BUDGET PAGE-89 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON- DEPARTMENTAL EMPLOYEE PROGRAMS 1513 SUMMARY OF PERFORMANCE MEASURES Employee Programs -1513: Employee Programs is made up of three expense items; Separation Benefits, which covers vacation and sick leave payouts for employees leaving the City, Employee Recognition, which covers various programs to honor dedicated employees, and Clothing Allowance, an allotment given to City Hall employees to purchase clothing with the City logo. Explanation of Change: This budget was created to account for employee benefit programs. These items were previously budgeted in the respective departments and Central Services General. 2001 2002 % Total Employee Programs $0 $123,354 100.0 CITY OF EDINA ANNUAL BUDGET PAGE - 90 FUND: FUNCTION: I AREA: PROGRAM: GENERAL NON - DEPARTMENTAL EMPLOYEE PROGRAMS 1513 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6035 SEPARATION BENEFITS $0 $0 $0 $0 $112,350 PERSONAL SERVICES: 6103 EMPLOYEE RECOGNITION 0 0 0 0 6,000 6203 CLOTHING ALLOWANCE 0 0 0 0 5,004 0 0 0 0 11,004 TOTAL EMPLOYEE PROGRAMS $0 $0 $0 $0 $123,354 CITY OF EDINA ANNUAL BUDGET PAGE - 91 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL COMMISSIONS & SPECIAL 1504 —1506 PROJECTS SUMMARY OF PERFORMANCE MEASURES Human Relations Commission -1504: The Human Relations Commission has 12 members and is an advisory body to the City Council in the areas of human rights, human needs and human relationships. The Commission meets monthly and submits to the City Council an annual proposed human services budget. Fireworks -1505: Fireworks display to be presented after the band concert on the fourth of July. Suburban Rate Authority -1506: The Suburban Rate Authority is a joint powers organization that actively intervenes in matters affecting gas, electric, and telephone rates. The Suburban Rate Authority has also been active in matters concerning uniform gas and electric franchises, gas, electric and telephone rate regulation, right -of -way issues, and in legislation concerning the Public Utilities Commission. CITY OF EDINA ANNUAL BUDGET PAGE - 92 FUND: FUNCTION: AREA: COMMISSIONS PROGRAM: GENERAL NON - DEPARTMENTAL & SPECIAL PROJECTS 1504-1506 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED HUMAN RELATIONS COMMISSION -1504 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $79,000 $81,600 $84,865 $84,865 $86,175 6104 CONTINUING EDUCATION 0 0 250 250 250 6105 DUES & SUBSCRIPTIONS 247 247 200 200 200 6136 CHEMICAL HEALTH 0 0 500 500 500 6218 EDUCATION PROGRAM 416 278 800 800 800 TOTAL HUMAN RELATION COMMISSION $79,663 $82,125 $86,615 $86,615 $87,925 FIREWORKS -1505 COMMODITIES: 6406 GENERAL SUPPLIES $11,000 $11,000 $12,000 $12,000 $12,200 TOTAL FIREWORKS $11,000 $11,000 $12,000 $12,000 $12,200 SUBURBAN RATE AUTHORITY -1506 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $4,000 $4,496 $4,100 $4,100 $4,100 TOTAL SUBURBAN RATE AUTHORITY $4,000 $4,496 $4,100 $4,100 $4,100 CITY OF EDINA ANNUAL BUDGET PAGE - 93 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL COMMISSIONS & SPECIAL 1507 —1509 PROJECTS SUMMARY OF PERFORMANCE MEASURES FamiLink Edina -1507: As a result of the Family Services Collaborative, now entitled Hennepin South Services Collaborative (HSSC), FamiLink Edina was created as a local resource center to help families, providers, school staff and community organizations get connected quickly and successfully to a continuum of social services and community resources. Research, Planning & Coordination (RPC) -1508: RPC, formerly SheRPA is the arm of Hennepin South Services Collaborative (HSSC) providing research, planning and coordination of human services through a joint powers agreement amoung Edina, Eden Prairie, Bloomington and Richfield and their respective school districts. Deer Control Program —1509: This program was authorized by the Council to reduce the City's deer population. Records Management Program —1511: This would include doing an inventory and setting up a database in order to meet state data practice laws. Total Commissions & Spec. Proj. 2001 2002 $197,793 $200,971 1.61% CITY OF EDINA ANNUAL BUDGET PAGE - 94 FUND: FUNCTION: AREA: COMMISSIONS PROGRAM: GENERAL NON - DEPARTMENTAL & SPECIAL PROJECTS 1507-1509 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED FAMILINK EDINA -1507 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $34,505 $30,236 $31,145 $31,145 $31,610 TOTAL COMMUNITY RESOURCE CENTER $34,505 $30,236 $31,145 $31,145 $31,610 RESEARCH, PLANNING & COORDINATION (RPC) -1508 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $20,357 $21,218 $21,218 $21,218 $21,536 TOTAL RESEARCH, PLANNING & COORDINATION $20,357 $21,218 $21,218 $21,218 $21,536 DEER CONTROL PROGRAM -1509 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 9,325 1,101 7,200 7,200 7,300 COMMODITIES: 6406 GENERAL SUPPLIES 110 126 515 515 600 TOTAL DEER CONTROL $9,435 $1,227 $7,715 $7,715 $7,900 RECORDS MANAGEMENT -1511 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $0 $0 $35,000 $35,000 $35,700 TOTAL COMMISSIONS & SPECIAL PROJECTS $158,960 $150,302 $197,793 $197,793 $200,971 i .IVM �SN�1 O. N \`moo 1888 Appendix Cl) 0 a/ i �It-in O. N \'moo A �TCO(i -W-��R Central Services Central Services Overview Pub. Works Bldg. 4.4% City Hall 2.9% Central Services Distribution by Area Equipment Central Services Distribution by Expenditure Equipment Central Services 1.1% 5.4% Commoditi, 10.9% Contractual Services 18.7% eral 3% alaries 33.9% CITY OF EDINA ANNUAL BUDGET PAGE-95 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES GENERAL 1550 SUMMARY OF PERFORMANCE MEASURES General -1550: Personal services consist of 2 full time employees. Central Services General is primarily made up of three major expense items: PERA & FICA costs, the flex benefit plan, and worker's compensation and liability insurance. These costs are allocated based on the number of employees in each department and the total salaries carried in each area. In addition this budget pays for the upgrade and maintenance to the City's wide area network. One third of this budget is allocated to our enterprise funds and is not tax supported. Explanation of Change: • The flexible benefits plan reflect an adjustment of $45 per month for the City contribution to each employee's City provided benefits. • Insurance increased $134,000 to reflect increased cost in work comp & liability. dlocated to General Fund: Public Works: Administration Engineering Maintenance Police Animal Control Fire Health Inspections Parks: Administration Maintenance 36,624 132,600 505,020 1,006,200 15,792 515,820 59,328 125,016 Distribution Annual Mayor & Council 25,344 Administration 159,396 Planning 75,180 Finance 94,512 Elections 16,308 Assessing 119,520 Public Works: Administration Engineering Maintenance Police Animal Control Fire Health Inspections Parks: Administration Maintenance 36,624 132,600 505,020 1,006,200 15,792 515,820 59,328 125,016 Distribution Allocated to other Funds: Monthly Annual Monthly 2,112 City Hall 20,424 1,702 13,283 Public Works Building 15,960 1,330 6,265 Equipment Operation 113,256 9,438 7,876 Art Center 64,512 5,376 1,359 Pool 29,232 2,436 9,960 Golf Course 324,300 27,025 Arena 102,732 8,561 3,052 Edin /Cent 189900 15,825 11,050 Utilities 328,092 27,341 42,085 50th Assessment Dist. 15,996 1,333 83,850 50th Street - Liquor 58,776 4,898 1,316 York - Liquor 99,600 8,300 42,985 Vernon - Liquor 86,400 7,200 4,944 Recycling 15,180 1,265 10,418 HRA 5,064 422 Communications 31,896 2,658 125,004 10,417 248,556 20,713 1,501,320 125,110 $3,260,220 $271,685 Total $4,761,540 $396,795 2001 2002 % Total Central Services General $4,390,692 $4,761,540 8.45% CITY OF EDINA ANNUAL BUDGET PAGE - 96 FUND: FUNCTION: AR EA: PROGRAM: GENERAL CENTRAL SERVICES GENERAL 1550 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $0 $70,074 $104,118 $104,118 $99,950 6013 PAYROLL 45,979 581 0 0 0 6030 PENSIONS 1,609,786 1,709,970 1,892,034 1,892,034 1,918,732 6040 FLEX PLAN 1,093,507 1,275,593 1,439,840 1,439,840 1,612,783 6046 UNEMPLOYMENT COMP. 5,859 3,268 0 0 3,000 2,755,131 3,059,486 3,435,992 3,634,465 3,435,992 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 21,224 52,198 28,000 28,000 31,000 6104 COMPUTER TRAINING 6,324 5,519 13,000 13,000 13,000 6121 PERSONNEL 42,911 64,531 42,000 42,000 37,800 6151 EQUIPMENT RENTAL 9,408 6,911 10,500 10,500 10,500 6155 BANK SERVICE CHARGES 16,340 16,683 0 0 20,000 6160 COMPUTER SOFTWARE 9,748 3,933 47,000 47,000 52,000 6188 TELEPHONE 65,368 86,505 85,000 85,000 87,000 6200 INSURANCE 507,340 554,422 555,000 555,000 689,000 6230 SERVICE CONTR. - EQUIP. 6,889 14,117 13,000 13,000 13,200 6235 POSTAGE 49,427 43,548 60,000 60,000 55,000 734,979 848,367 853,500 853,500 1,008,500 COMMODITIES: 6406 GENERAL SUPPLIES 36,651 45,010 27,000 27,000 50,000 EQUIPMENT: 6710 REPLACEMENT 21,835 29,309 66,700 66,700 68,575 6711 NEW 17,760 7,677 7,500 7,500 0 39,595 36,986 74,200 74,200 68,575 TOTAL GENERAL $3,566,356 $3,989,849 $4,390,692 $4,390,692 $4,761,540 CITY OF EDINA ANNUAL BUDGET PAGE - 97 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES CITY HALL 1551 SUMMARY OF PERFORMANCE MEASURES City Hall -1551: Personal Services consist of 1 full time employee, public works help, park maintenance help, and part time help. This program provides for the operation and maintenance of the City Hall. Operating costs are allocated to departments on the basis of space occupied. Distribution Allocation to Operating Departments Annual Monthly Mayor & Council $12,624 $1,052 Administration 20,328 1,694 Planning 5,784 482 Finance 10,152 846 Assessing 10,152 846 Public Works: Administration 2,916 243 Engineering 10,152 846 Police 82,536 6,878 Health 4,344 362 Inspections 8,700 725 Parks 10,140 845 Utilities 2,916 243 Total Total City Hall Budget $180,744 $15,062 2001 2002 $170,784 $180,744 5.83% CITY OF EDINA ANNUAL BUDGET PAGE - 98 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES CITY HALL 1551 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $64,265 $61,387 $67,445 $67,445 $69,089 6011 OVERTIME 2,036 2,190 3,200 3,200 3,224 66,301 63,577 70,645 70,645 72,313 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIR 7,447 7,405 5,665 5,665 5,665 6182 RUBBISH SERVICE 1,512 1,695 3,000 3,000 3,000 6185 LIGHT & POWER 25,547 26,162 25,240 25,240 25,240 6186 HEAT 5,574 7,246 7,000 7,000 13,000 6189 SEWER & WATER 2,417 1,829 2,520 2,520 2,520 6201 LAUNDRY 3,248 2,978 2,987 2,987 2,987 45,745 47,315 46,412 46,412 52,412 COMMODITIES: 6406 GENERAL SUPPLIES 5,773 2,700 6,660 6,660 7,357 6511 CLEANING SUPPLIES 1,278 1,005 2,600 2,600 2,600 6512 PAPER SUPPLIES 12,172 12,782 11,639 11,639 11,638 6530 REPAIR PARTS 14,731 3,956 14,000 14,000 14,000 33,954 20,443 34,899 34,899 35,595 CENTRAL SERVICES: 6803 GENERAL 15,804 17,112 18,828 18,828 20,424 TOTAL CITY HALL $161,804 $1484447 $170,784 $170,784 $180,744 CITY OF EDINA ANNUAL BUDGET PAGE - 99 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES PUBLIC WORKS BUILDING 1552 SUMMARY OF PERFORMANCE MEASURES Public Works Building -1552: Personal services consist of 1 full time employee, and Public Works help. The function of the public works building is to provide a shelter for equipment maintenance operations and provide stockroom and office facilities for public works personnel. A large part of this account is directed towards rubbish hauling, light and power, heat and fuel oil, and repair parts for the building. Distribution Allocation to Operating Departments Annual Monthly Public Works $34,800 $2,900 Parks 26,016 2,168 Equipment Operation 191,916 15,993 Utilities 20,580 1,715 Total $273,312 $22,776 2001 2002 % Total Public Works Building Budget $250,380 $273,312 9.16% CITY OF EDINA ANNUAL BUDGET PAGE -100 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES PUBLIC WORKS BUILDING 1552 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $49,840 $107,409 $66,172 $66,172 $69,456 6011 OVERTIME 922 929 2,300 2,300 2,400 50,762 108,338 68,472 68,472 71,856 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 852 0 1,500 1,500 1,500 6182 RUBBISH SERVICE 3,744 4,000 3,500 3,500 3,500 6185 LIGHT &POWER 40,496 40,138 41,000 41,000 41,000 6186 HEAT & FUEL OIL 38,098 51,381 50,000 50,000 65,000 6189 SEWER & WATER 2,051 2,810 2,500 2,500 2,500 85,241 98,329 98,500 98,500 113,500 COMMODITIES: 6406 GENERAL SUPPLIES 17,490 16,147 10,000 10,000 11,000 6511 CLEANING SUPPLIES 9,261 10,367 10,000 10,000 10,500 6530 REPAIR PARTS 38,659 56,080 41,200 41,200 43,000 65,410 82,594 61,200 61,200 64,500 CENTRAL SERVICES: 6803 GENERAL 9,744 13,068 14,712 14,712 15,960 EQUIPMENT: 6710 REPLACEMENT 1,240 4,392 7,496 7,496 7,496 TOTAL PUBLIC WORKS BUILDING $212,397 $306221 $250,380 $250,380 $273,312 CITY OF EDINA ANNUAL BUDGET PAGE - 101 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES EQUIPMENT OPERATION 1553 SUMMARY OF PERFORMANCE MEASURES Equipment Operation - 1553: This account provides for the operation and maintenance of all City vehicles. A large part of the operation costs are attributed to the purchase of fuel for City equipment. The shop supervisor and five mechanics plus a '/2 position assigned to inventory control are the personnel responsible for the City's 46 cars, 102 trucks, plow trucks, pickups and vans, 140 off -road vehicles, 6 trailers, and miscellaneous equipment. One -half position is assigned to inventory control. Additionally, the public works shop is responsible for all maintenance of equipment and power tools. Costs of equipment operation are charged to operating departments and other funds on the basis of use. Distribution Allocated to General Fund: Allocated to other Funds: Annual Monthly Annual Monthly Administration $1,704 $142 Pool $2,628 $219 Assessing 5,124 427 Golf Course 3,420 285 Public Works: Edin /Cent. Lake 18,264 1,522 Engineering 14,592 1,216 Utilities 110,088 9,174 Supervision 2,628 219 $134,400 $11,200 Maintenance 580,692 48,391 Police 273,732 22,811 Animal Control 3,552 296 Fire 97,884 8,157 Health 2,628 219 Inspections 8,148 679 Park Maintenance 189,012 15,751 $1,179,696 $98,308 Total $1,314,096 $109,508 2001 2002 % Total Equipment Operation Budget $1,237,116 $1,314,096 6.22% CITY OF EDINA ANNUAL BUDGET PAGE -102 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES EQUIPMENT OPERATION 1553 SUMMARY OF EXPENDITURES 1999 2000 2001 2002 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED ADOPTED PERSONAL SERVICES: 6010 PAYROLL $268,562 $269,028 $310,572 $310,572 $327,924 6011 OVERTIME 2,626 2,892 3,000 3,000 3,000 271,188 271,920 313,572 313,572 330,924 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 555 190 1,500 1,500 1,500 6160 DATA PROCESSING 3,650 2,297 4,000 4,000 3,000 6180 CONTRACTED REPAIRS 53,567 44,481 50,000 50,000 50,000 6201 LAUNDRY 4,437 5,435 6,000 6,000 6,000 6237 RADIO SERVICE 6,346 4,986 8,000 8,000 7,500 6238 CAR WASHES 1,853 1,740 4,000 4,000 5,000 6260 LICENSE FEES & PERMITS 15,261 23,283 20,000 20,000 20,000 85,669 82,412 93,500 93,500 93,000 COMMODITIES: 6406 GENERAL SUPPLIES 26,514 27,746 20,000 20,000 22,000 6530 REPAIR PARTS 179,672 179,385 190,000 190,000 190,000 6556 REPLACEMENT OF TOOLS 5,023 13,137 9,000 9,000 8,500 6580 WELDING SUPPLIES 7,171 7,374 7,000 7,000 7,000 6581 GAS & FUEL OIL 148,353 189,817 180,000 180,000 212,000 6583 TIRES & TUBES 27,384 34,543 40,000 40,000 40,000 6584 LUBRICANTS 13,123 12,061 17,000 17,000 16,000 6585 ACCESSORIES 58,673 17,740 55,000 55,000 55,000 6610 SAFETY EQUIPMENT 2,484 2,583 4,000 4,000 3,500 468,397 484,386 522,000 522,000 554,000 CENTRAL SERVICES: 6803 GENERAL 81,180 96,888 101,220 101,220 113,256 6806 PUBLIC WORKS BUILDING 162,336 167,832 175,824 175,824 191,916 243,516 264,720 277,044 277,044 305,172 EQUIPMENT: 6710 REPLACEMENT 199,166 5,769 31,000 31,000 31,000 TOTAL EQUIPMENT OPERATION $1,267,936 $1,109,207 $1,237,116 $1,237,116 $1,314,096 Pictured on the cover surrounding the American flag are (clockwise): Officer James Rygg, Sgt. Scott Kuyper and Officer Billie Moir receiving Medals of Valor, Edina Fire Department ambulance, Edina Fire Department platform truck, Officer Mike Blood who also received a Medal of Valor, Edina Police Department squad car, and July 4 parade performer. City of Edina 4801 West 50th Street Edina, Minnesota 55424 www.ci.edina.mn.us