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HomeMy WebLinkAbout2023-03-21 City Council Meeting MinutesMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL MARCH 21, 2023 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:03 p.m. then shared the procedure for public hearing and community comment. 11. ROLLCALL Answering rollcall were Members Agnew, Jackson, Pierce, Risser, Hovland. Absent: None. ►II. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS PRESENTED Member Jackson made a motion, seconded by Member Agnew, to approve the meeting agenda as presented. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. V. COMMUNITY COMMENT Janet Kitui, 301 Adams Avenue, shared her belief that racism resided and thrived within the City Council and felt she was excluded from appointment to the Planning Commission because she was a black woman. She shared frustrations with being interviewed twice with no appointment and that Member Jackson had dismissed her request for reasons for not being appointed and felt her lived experience was important to the community. She said she felt dismissed and was not a deserving member of the Presidents neighborhood. The Council provided feedback and offered to meet with Ms. Kitui to further discuss her concerns. V.A. CITY MANAGER'S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to Community Comments at the last meeting. VI. CONSENT AGENDA ADOPTED AS AMENDED Member Jackson made a motion, seconded by Member Pierce, approving the consent agenda as amended, removing VI.C., Ordinance No. 2023-04; Amending Chapter 2 of the City Code, Setting Fees for 2023: VI.A. Approve Minutes of the Worksession and Regular Meeting of March 7, 2023 VI.B. Approve Claims for Payment for Check Register Claims Pre-List dated March 3, 2023, totaling $950,823.20 and Pre-List dated March 10, 2023, totaling $943,121.05 I - * : VI.D. Waive Permit Fees for 50th and France Parking Ramp Repairs VI.E. Request for Purchase; Kaeser Air Compressor, awarding the bid to the recommended low bidder, Kaeser Compressor Inc., $26,830 VI.F. Request for Consideration for Spring Load Limit Exception VI.G. Adopt Resolution No. 2023-24; Approving Metropolitan Council Environmental Services Grant Application and Agreement VI.H. Request for Purchase; Change Order; Professional Services for Eden Avenue and Grange Road Roundabouts, awarding the bid to the recommended low bidder, SEH, $265,200 Page 1 Minutes/Edina City Council/March 21, 2023 VI.I. Request for Purchase; ENG220 I 6 Eden Avenue and Grange Road Roundabouts, awarding the bid to the recommended low bidder, SM Hentges and Sons, $1,858,986 VI.J. Request for Purchase; Material Testing for Eden Avenue and Grange Road Roundabouts, awarding the bid to the recommended low bidder, Braun Intertec, $28,424 VI.K. Request for Purchase; ENG 23-3 Natural Areas Long-Term Maintenance 2023-2025, awarding the bid to the recommended low bidder, Landbridge Ecological, $57,378 VI.L. Request for Purchase; Professional Services for City Hall Exterior Improvements and Solar Replacement awarding the bid to the recommended low bidder, HGA, $50,650 VI.M. Request for Purchase; FC22-I 13 City Hall Exterior Improvements and Solar Replacement, awarding the bid to the recommended low bidder, Magnuson Construction, $1,976,352 VI.N. Approve 2023-2024 Union Contract for LELS Local 529 Dispatchers VI.O. Approve 2023-2024 Union Contract for IAFF Local 1275 Firefighters VI.P. Approve Temporary Intoxicating On-Sale Liquor License for Junior League of Minneapolis, Inc. VI.Q. Approve Peoples Organic and El Camino Taco Deli Liquor License Renewals Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. ITEMS REMOVED FROM CONSENT AGENDA VI.C. ORDINANCE NO. 2023-04; AMENDING CHAPTER 2 OF THE CITY CODE, SETTING FEES FOR 2023 UNDER CHAPTER 28-43B — POSTPONED TO APRIL 4, 2023 Mr. Neal shared this was a technical correction that had inadvertently omitted a class of customers in the utility billing rate structure. Finance Director McAndrews said the requested changes included a new utility rate structure based on the 2022 rate study which was intended to meet City goals to cover costs for the utility system, upgrades, incentivize water conservation, and new infrastructure while making rates affordable for lower volume users. She shared the proposed rates for 2023 compared to 2022 and said the ordinance did not include the $3.62 flat rate for multi-family customers then spoke about proposed rates for sewer as well. She said the schedule adopted in December did not accurately reflect these two fees and had since been communicated to all customers and requested its adoption as originally intended. She shared that staff continued to meet regarding future rate changes as part of the annual budget process which included estimated water uses. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Mayor Hovland, to grant Second Reading and adopt Ordinance No. 2023-04; amending Chapter 2 of the City Code, setting fees for 2023 under Chapter 28-43B. Member Jackson and Mayor Hovland withdrew their motions to allow for further discussion at a worksession. Member Agnew made a motion, seconded by Member Risser, to postpone consideration of Ordinance No. 2023-04; amending Chapter 2 of the City Code, setting fees for 2023 under Chapter 28-43B to the April 4, 2023, meeting. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VII. PUBLIC HEARINGS Affidavits of Notice presented and ordered placed on file. Page 2 Minutes/Edina City Council/March 21. 2023 VII.A. RESOLUTION NO. 2023-22; CONDITIONAL USE PERMIT AND VARIANCE FOR US INTERNET AT 6444 XERXES AVENUE — CONTINUED TO APRIL 4, 2023 Community Development Director Teague stated US Internet (USI) was requesting a Conditional Use Permit and variance to construct a 1,900 square foot utility building at 6444 Xerxes Avenue. The variance requested was to construct a building with no windows due to security concerns and built with cultured stone and Exterior Insulation and Finish System (EIFS) instead of brick or stone entirely. The facility would provide improved internet services to Edina residents. USI currently served the north/northeastern portions of Edina. The new facility would provide internet services to central and southern Edina and therefore cover the entire City. He noted concerns were shared about the proposed building height and mass and the applicant had decreased the height to 18 feet in response. He spoke further about the proposal to connect 65th Street but there are sight line concerns and the County's goal was to reduce connections. He outlined the proposed extensive landscaping surrounding the site and said the project was code compliant for setback and height and not generate additional traffic within the streets as no customers would be present at the building. He said the Planning Commission's motion to approve failed 4-4 and that their three conditions were an east/west sidewalk to the south, 18-foot height, and the applicant's responsibility to replace landscaping in the event any dies. Tim Martin, USI, shared their background which included being privately owned and operated and headquartered in Minnetonka who currently provided residential internet service in portions of Minneapolis, St. Louis Park, Minnetonka and northeast Edina with the request to expand coverage to the entire City. He shared about the central data center at 3651 Snelling Avenue South and the need for security and restricted access for this structure then spoke about including a sidewalk to provide access to Xerxes. He outlined their proposed materials to maintain consistency with projected projects and the requirement for no windows as part of their security requirements. Tim Meyer, Meyer Group Architects, spoke about their process over the past three years and the proposed building that would include extensive landscape design architecture and exceeded the City's requirements. He said they were proud of the work to create an attractive building within the current neighborhood and the need to be in a certain geographic area within the City to provide the intended internet service. Mayor Hovland opened the public hearing at 8:47 p.m. Public Testimony No one appeared. Member Jackson moved, seconded by Member Pierce, to close the public hearing at noon on March 27, 2023, and continue consideration of Resolution No. 2023-22, Conditional Use Permit and Variance for US Internet at 6444 Xerxes Avenue to the April 4, 2023, meeting. Roll call: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VIII. REPORTS/RECOMMENDATIONS RESOLUTION NO. 2023-23; ACCEPTING DONATIONS - ADOPTED Member Pierce introduced and moved adopt of Resolution No. 2023-23, accepting donations. Seconded by Member Jackson. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VIII.B. SKETCH PLAN FOR COMMUNITY HEALTH AND SAFETY CENTER AT 4401 76TH STREET WEST (FIRE STATION 2) — REVIEWED Mr. Teague said the City Council was asked to consider a sketch plan to redevelop the eight-acre site at 4401 76th Street West. The existing 102,031-square foot building would be removed. The main purpose of the redevelopment of this site was for the City to construct a new Community Health and Safety Center. Page 3 Minutes/Edina City Council/March 21, 2023 The building would provide operational space for the Edina Fire Department and Community Health Department and be located on the northern third of the site, with the remaining two-thirds of the site available for redevelopment that could include housing, retail, and public space. Trace Jacques BKV Group, shared progress on the project that would serve as Fire Station 2. He spoke about the guiding work through the Values Viewfinder and their due diligence regarding the Southdale Design Experience Guidelines. He shared the generic site plan and site of the facility that would be located on 8.02 acres and include an existing wetland in the southwest corner of the site. He shared the City's mission and purpose to establish a multi-use municipal landmark that was welcoming to Edina's diverse community and create connections between the people and civic services and how the two-story structure would be flexible, adaptable, and push the boundaries of development and design for buildings and provide opportunities for community gathering and a polling place. He outlined the project framing that included goals and objectives, drivers, stakeholders, and what success would look like. He shared the existing conditions of the site within a mixed-use neighborhood, extension of the promenade to Fred Richards Park, and balance with potential development and the need to maintain greenspace. He shared proposed options for building orientation in detail and the need to balance daylighting for the building which would also house firefighters. Fire Chief Slama shared the Five Bugles Report that determined current conditions of 20,000 square feet for programming with the current station at 26,000 square feet and the difference for the new building that included the Public Health Division/Community Health Department as part of being proactive to emergency services demands and an opportunity to add them resulted in the need for additional square footage. He said the project now included a community room for public use and provisions for additional space to accommodate increased call volumes, staffing, and needs in the event service demand changes over the next 50-75 years so they do not outgrow the facility too quickly. The Council asked questions and provided feedback. IX COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) - Received X.A. MINUTES: COMMUNITY HEALTH COMMISSION, NOVEMBER 14 AND DECEMBER 12, 2022 X.B. MINUTES: PARKS AND RECREATION COMMISSION, FEBRUARY 14, 2023 X. MANAGER'S COMMENTS — Received XI. MAYOR AND COUNCIL COMMENTS — Received XII. ADJOURNMENT Member Agnew made a motion, seconded by Member Jackson, to adjourn the meeting at 9:46 p.m. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Respectfully submitted, Minutes approved by Edina City Council, April 4, 2023. Video Copy of the March 21, 2023, meeting available. $19 Sharon Allison, City Clerk James B. Hovland, Mayor Page 4