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HomeMy WebLinkAbout2023-05-18 Meeting PacketAgenda Transportation Commission City Of Edina, Minnesota City Hall - Community Room Thursday, May 18, 2023 6:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Draft Minutes: April 20, 2023 V.Special Recognitions And Presentations A.Board & Commission Member Review B.Police Department Q&A Session C.Tra)c Management 101 VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.Tra)c Safety Report of April 25, 2023 B.2023 Work Plan Updates C.CloverRide Service Contract Renewal VIII.Chair And Member Comments A.Expectations for Community Comment and Correspondence IX.Sta5 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli7cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: May 18, 2023 Agenda Item #: IV.A. To:Transportation Commission Item Type: Minutes From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Draft Minutes: April 20, 2023 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the minutes of April 20, 2023 regular meeting. INTRODUCTION: See attached draft minutes. ATTACHMENTS: Description Draft Minutes: Apr. 20, 2023 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Transportation Commission City Hall Community Room April 20, 2023 I. Call To Order Chair Lewis called the meeting to order at 6:00 p.m. II. Roll Call Answering roll call: Commissioners Bildsten, Brown, Johnson, Lewis, Plumb-Smith, Rubenstein, Wright, Kanti Mahanty, Sweeney Late: Commissioner McCarthy Absent: Commissioner Kitui Staff present: Transportation Planner Andrew Scipioni, Sustainability Manager Grace Hancock III. Approval of Meeting Agenda Motion was made by Commissioner Lewis and seconded by Commissioner Wright to amend the agenda to move Item VI. Community Comment before Item IV. Approval of Meeting Minutes. All voted aye. Motion carried. Motion was made by Commissioner Johnson and seconded by Commissioner Plumb-Smith to approve the amended agenda. All voted aye. Motion carried. IV. Community Comment Arne Selbyg, 6225 Grandview Square, testified about Item B1 on the Traffic Safety Report of March 28, 2023. Selbyg noted that there is a flashing beacon at the intersection of Grandview Square and Eden Avenue, but stated that cars traveling east from Vernon Avenue speed up as they go downhill. Selbyg requested an advance warning sign and also noted that large snow banks this winter restricted access to the existing push buttons. Sheri Anderson, 6225 Grandview Square, testified about item B1 on the Traffic Safety Report of March 28, 2023. Commissioner McCarthy arrived at 6:04. V. Approval of Meeting Minutes Motion was made by Commissioner Plumb-Smith and seconded by Commissioner Johnson to approve the March 16, 2023 meeting minutes. All voted aye. Motion carried. VI. Special Presentations/Recognitions A. 2022 State of Sustainability Sustainability Manager Grace Hancock presented the 2023 State of Sustainability. Draft Minutes☒ Approved Minutes☐ Approved Date: B. 2022 PACS Fund Summary Report Liaison Scipioni presented the 2022 Pedestrian and Cyclist Safety Fund Report for comments. Comments from Commissioners included: • Are any rollover funds anticipated at the end of 2024? • Is there any quantifiable data on what the Sidewalk Inspector has done this year? VII. Reports/Recommendations A. Traffic Safety Report of March 28, 2023 The Commission reviewed and commented on the Traffic Safety Report of March 28, 2023. B. 2023 Work Plan Updates • #1 Pedestrian Crossing Policy Review – Next step is to meet with staff. • #2 Bicycle Network Planning for Bikes and Transportation – Subcommittee will review information provided by staff, will focus efforts on what is within City’s control. • #3 France Avenue Corridor Review – Subcommittee reached out to Planning about redevelopment proposal at Macy’s and lack of bicycle facilities. A pedestrian underpass is also being discussed related to the redevelopment of Macy’s and 7200/7250 France. • #4 Boulevard Tree Planting – Subcommittee reached out to City Forester to schedule another meeting. • #5 Cahill Small Area Plan – Add discussion item to May agenda. • #6 Parking – No update. VIII. Chair and Member Comments – Received. IX. Staff Comments – Received. Motion was made by Commissioner Johnson and seconded by Commissioner Plumb-Smith to appoint Commissioner Wright to the City’s Human Service Task Force. All voted aye. Motion carried. X. Adjournment Motion was made by Commissioner Johnson and seconded by Commissioner Bildsten to adjourn the April 20, 2023 regular meeting at 7:57 p.m. All voted aye. Motion carried. Draft Minutes☒ Approved Minutes☐ Approved Date: TRANSPORTATION COMMISSION ATTENDANCE J F M A M J J A S O N D # of Mtgs Attendance % Meetings 1 1 1 1 4 SEAT NAME 1 Wright, Grant 1 1 2 100% 2 Rubenstein, Tricia 1 1 1 1 4 100% 3 Bildsten, Roger 1 1 2 100% 4 Lewis, Andy 1 1 1 1 4 100% 5 Johnson, Kirk 1 1 1 1 4 100% 6 Brown, Chris 1 1 1 1 4 100% 7 Kitui, Janet 1 1 25% 8 McCarthy, Bruce 1 1 1 3 75% 9 Plumb-Smith, Jill 1 1 1 1 4 100% 10 Kanti Mahanty, Stephen (s) 1 1 1 3 75% 11 Sweeney, Isaiah (s) 1 1 1 3 75% Date: May 18, 2023 Agenda Item #: V.A. To:Transportation Commission Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Board & Commission Member Review Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Community Engagement Coordinator MJ Lamon will review Board & Commission roles and responsibilities. ATTACHMENTS: Description Staff Presentation 1 Board & Commission Member Review Updated 2023.03.28 Agenda Review •Roles •Advisory Groups Work Plan Development •Citywide work plans •Calendar •Roles •Subgroups Ethics •Gifts •Conflict of Interest •Code of Ethics Council StaffCommissions Decide Strategy Advise Council Community Perspective Manage operations, Implement Policy, Advise Council Technical Analysis Council •Make policy-level decisions •Hire & supervise City Manager •Approve-Budget and related work plan -Ordinances and policy decisions -Development proposals -Variances and rezoning requests •Appoint advisory boards and commissions Staff •Provide best efforts and technical advice to Council•Manage operations and staff •Propose budget and policies •Carry out Council decisions •Deliver services•Equitable enforce codes and policies Advisory Boards, Commission & Task Forces •Provide community perspective on values and needs •Propose work plan items •Advise the council through work plan charges •Hold hearings as directed by Council•Assist as directed in work plan with engagement efforts Roles 4 Elected Officials Fundamentals: Make Community Decisions Determine Community Direction Free and Fair Elections Representative Democracy;Lead and Follow Law Making –Set Policy Oversight –Enforce Policy 5 Staff Liaisons Fundamentals: Provide technical expertise to Council & commissions Communicate commission work to City Council Manage commission records Advisory Boards & Commissions Fundamentals: Advisory to the Council Community Perspective Additional Community Voice and Context Share the Load Buffer for Council Training Ground for Future Leaders Levels of Engagement Increasing Impact on the Decision Inform Consult Involve Collaborate Empower SHARE COLLECT BRING TOGETHER Board & Commissions Task Forces Website Open House Public Hearing Workshop Survey Focus Groups Public Meetings Publications City Extra Correspondence Stakeholder Interviews Fact Sheets Comment FormsFairs/Events Tours & Field Trips 9 8 Legitimacy & Accountability Boards, Commissions & City Staff Legitimacy from the City Council Accountable to the City Council 9 We will not always agree…Council City StaffBoards & Commissions Decide Technical AnalysisCommunity Perspective Provide Council with the best information possible during the decision making process. Rights & Responsibilities 10 Rights •You are a resident •Ability to engage on topics of interest •Speak as a resident at public hearings or community comment regarding topics not related to commission work Responsibilities •You are a board or commission member •Represent the decision of the board/commission •Use board/commission communication channels to provide feedback regarding topics related to work 11 Commission Subcommittee Working Group Task Force Tenure Ongoing Temporary Temporary Temporary Members Residents Commission members only Commission + Public members As defined Scope Work Plan Work Plan Item Work Plan Item Task Force Charge OML Required Not required Not required Not required Staff Support Yes No Not typically Yes Reports To Council Commission Commission Council or City Manager Work Plans 12 14 Budget Pillars / City Values Stewardship •We make wise investments that focus on the best long-term value for residents. Equity •We provide equitable opportunities for people to participate in their City government and access City institutions, facilities, and services. Health •We use a Health-in-All Policies approach to promote and protect the physical, mental and social wellbeing of all people who live, work or visit Edina. Sustainability •We ensure that our policies, decisions, and plans have a positive impact on people and the planet now and for future generations. Values Viewfinder 17 Commission Up WWW.EDINAMN.GOV 18 Council Staff Commission Work Plan Calendar January Work plans begin June–Aug. Develop proposed work plan September Approved work plans due October Chair presents work plans to City Council November Staff presents work plan to City Council December Work plans approved by City Council 15 Work Plan Development Roles WWW.EDINAMN.GOV 20 Commission Chair •Lead work plan development •Make sure work plan is not overloaded •Ensure there is a “lead(s)” to each initiative •Present proposed work plan to City Council Staff Liaison •Provide technical expertise, recommendations and advice to the commission •Provide clear recommendations to City Management and/or Council to consider •Ensure work plan template fields are completed 16 21 Charge 1: Study & Report Study a specific issue or event and report its findings to the Council No vote No recommendation Charge 2: Review & Comment Review specific policy issue and staff will seek comments from each individual member of the group to pass on to Council No vote No recommendation Charge 3: Review & Recommend Review a specific policy issue and provide a recommendation on the issue to Council Majority vote required Recommendation Charge 4: Review & Decide Study, review and decide on an issue. The decision will be the City’s official position on the matter unless it is formally reversed by Council Majority vote required Decide Work Plan vs Non-Work Plan Items 22 Work Plan Items •Approved by City Council •Focus work •Alignment with overall work of the council •Dedicated resources •Delegation of some authority and staff time Non-Work Plan Items •Items not approved by City Council, including items located in the “parking lot” •No dedicated resources •Can ask Council for work plan modification through advisory communication (rare) 18 Ethics 23 Conflict of Interest 24 DEFINITION Any member who has a financial interest in, or who may receive a financial benefit as a result of, any BC action or if there is potential for the appearance of conflict of interest WHAT SHOULD YOU DO Disclose the conflict or interest to the group Abstain from discussing or voting on the matter 26 Gifts 25 DEFINITION Any invite or item of value from an “interested party” in conjunction with your board and commission work WHAT SHOULD YOU DO Abstain from taking the gift Contact your staff liaison EXAMPLE Code of Ethics WWW.EDINAMN.GOV 26 •I have been entrusted by the Edina City Council to perform my duties and services as a volunteer Board or Commission Member in manner that is always in the best interests of the community of Edina. •While honest differences of opinion may develop, I will work harmoniously with other Board or Commission members to assure residents the services they require. •I will invite all residents to express their opinions so I may be properly informed prior to making my decisions. I will make them based solely upon the facts available to me. I will support the final decision of the Board. •I must devote the time, study and thought necessary to carry out my duties. •I understand that the Board or Commission members recommend policies, the City Council establishes policies and the staff is responsible for administering the policies of the City Council. •I understand that as a Board or Commission Member, I have no authority outside of the proper meeting of the Board. •I understand that all Board meetings shall be open to the public, except as provided by law. •I understand that it is my duty as a Board or Commission member to treat all residents, staff and fellow Board and Commission members in a respectful and professional manner at all times. •I will withdraw from discussions and decision-making actions in cases where I have a conflict of interest and I will disclose those conflicts of interest when they arise. WWW.EDINAMN.GOV 27 Questions? Date: May 18, 2023 Agenda Item #: V.B. To:Transportation Commission Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Police Department Q&A Session Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Officer Mike Sussman will answer Commissioner questions about the City's current traffic enforcement procedures and priorities. Date: May 18, 2023 Agenda Item #: V.C. To:Transportation Commission Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Traffic Management 101 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Staff will provide information on the City's policies and practices related to traffic management. ATTACHMENTS: Description Staff Presentation Traffic Management 101 April 20, 2023 Hierarchy EdinaMN.gov 2 City Practice City Policy City Code MUTCD MnMUTCD •Required by state statute (Chapter 169) •Issued by MnDOT (state-specific version of FHWA document) •Establishes standards for traffic control signage, markings and signals •Creates uniformity, reduces crashes and congestion EdinaMN.gov 3 https://www.dot.state.mn.us/ trafficeng/publ/mutcd/ MUTCD •Size, shape, color, height, reflectivity of signs, guidance on when/where to use •Regulatory signs –used to inform road users of selected traffic laws/regulations •(stop, yield, speed limit, lane designations, parking, school zone, etc.) •Warning signs –call attention to unexpected conditions on/adjacent to street •(curves/turns, RABs, stop/signal ahead, merge, ped/bike facilities, construction, etc.) EdinaMN.gov 4 MUTCD •Example: All-way stop control (Chapter 2B.7) EdinaMN.gov 5 City Code •Adopted by City Council (ordinance) •Chapter 26: Traffic and Vehicles (https://library.municode.com/mn/edina/codes/code_of_ordinances) •Usually more prescriptive than statute, but cannot override statute •Includes regulations for: •-On-street parking, local speed limits, enforcement authority, clear view zone, biking on sidewalks, sidewalk maintenance EdinaMN.gov 6 City Code •Example: Rules of operating bicycles on public sidewalks EdinaMN.gov 7 City Policy •Approved by City Council, guide staff-level decisions on recurrent topics/issues •https://www.edinamn.gov/482/Transportation (Traffic Safety, Living Streets) •Can be overridden by Council •Includes guidance for: •-Pedestrian and bicycle facilities, street widths, crossing treatments EdinaMN.gov 8 City Policy •Example: Pedestrian Crossing Policy EdinaMN.gov 9 City Practice •Staff-level decisions, balancing engineering judgement with operations & maintenance •Transition into policies, as necessary •Can be overridden by Council •Includes: •-Curb extensions, speed bumps, dynamic display speed signs EdinaMN.gov 10 City Practice •Example: Speed bumps (from 2021 staff response to speed bump petition on Wooddale Ave) EdinaMN.gov 11 “The City’s current practice is not to install permanent speed bumps on public roads or alleys primarily due to the additional maintenance and the impact to snowplowing operations.” Date: May 18, 2023 Agenda Item #: VII.A. To:Transportation Commission Item Type: Report and Recommendation From:Nick Bauler, Traffic Safety Coordinator Item Activity: Subject:Traffic Safety Report of April 25, 2023 Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review and comment on the Traffic Safety Report of April 25, 2023. INTRODUCTION: See attached staff report and supporting material. Comments received by the Commission will be included in the staff report provided to City Council at their June 6 regular meeting. ATTACHMENTS: Description Traffic Safety Report of April 25, 2023 Miscellaneous Resident Requests Memo May 18, 2023 Transportation Commission Nick Bauler, Traffic Safety Coordinator Traffic Safety Report of April 25, 2023 Information / Background: The Traffic Safety Committee (TSC) review of traffic safety matters occurred on April 25. The Traffic Safety Coordinator, City Engineer, Streets Public Service Worker, Transportation Planner, Public Works Director and Assistant City Planner were in attendance for this meeting. The Police Sergeant was not able to attend but was informed of the decisions and had no objections to the recommendations On each of the items, persons involved have been contacted and the staff recommendation has been discussed with them. They were informed that if they disagree with the recommendation or have additional facts to present, they can submit correspondence to the Transportation Commission and/or to City Council prior to the June 6 regular meeting. Section B: Items on which the Traffic Safety Committee recommends no action B1. Traffic concerns within White Oaks neighborhood Description Requests included restricting non-local traffic, improving signal timing and layouts along W 50th St and France Ave. Maple Rd (2022) ADT- 1,630 85% Speed- 26.9 mph W 49th St (2022) ADT- 900 85% Speed- 29.9 mph Crashes Two involving distracted drivers hitting parked cars along Maple Rd. Ped and Bike Crosses N/A Sight Lines Adequate Previous Requests Turn restrictions entering Maple Rd or W 49th and vehicle speed concerns. Policy Guideline N/A Unique Circumstances Upgraded signal timing recently implemented at W 50th and Halifax, comprehensive study of neighborhood completed by consultant. White Oaks neighborhood STAFF REPORT Page 2 Staff recommends no additional action as the signal retiming appears to have addressed the majority of concerns. The full consultant memo is attached to this report. B2. Request for parking restrictions adjacent to 4244 Valley View Rd Staff recommends no action. The adjacent parking and bike lanes provide space for the vehicle to creep out of their driveway to improve sight lines. B3. Concerns for buses not being able to enter W 55th St from Xerxes Ave Staff recommends no action as street width is wide enough to accommodate bus turning movements. Resident was advised to contact Police if vehicles are parked too close to the intersection. Description Upon leaving residence, resident can’t see around cars parked east/south of driveway. ADT AADT 8600 (2021) 85% Speed 24.1 mph (2022) Crashes None in past 10 years. Ped and Bike Crosses Bike lanes present on Valley View. Street Layout Bike lanes and parking is allowed on east side of street. Sight Lines Inadequate when parking is utilized. However, parking bay allows protected space to slowly enter roadway. Previous Requests N/A Policy Guideline City Code restricts parking within 5’ of private driveways. Unique Circumstances Redevelopment project occurring across the street, leading to increased parking demand in area. Description Resident requesting parking restrictions to allow buses to turn into neighborhood. AADT N/A 85% Speed N/A Crashes A southbound vehicle turning right onto 55th hit a parked car on north side of street. Child hit when crossing Xerxes after exiting bus- motorcyclist failed to stop and was arrested. Ped and Bike Crosses N/A Sight Lines Adequate Previous Requests Request for no outlet sign northbound York at 55th. Policy Guideline City Code restricts parking within 5’ of intersections. Unique Circumstances Location is one block east of York Park. Valley View Rd facing north W 55th St facing east towards Xerxes Ave STAFF REPORT Page 3 B4. Request for crosswalk over France Ave at Morningside Rd Staff recommends no action based on observed crossing volume and distance to the nearest crossing. Section D: Other traffic safety items handled D1. A resident requested to relocate ‘Road Closed’ signs during a redevelopment project at 6500 Barrie Rd. The sign was reviewed and will remain in place. D2. A complaint was received regarding a traffic signal along Vernon Avenue being covered by snow following an April storm. The snow melted prior to inspection by staff. D3. A resident requested on-street parking restrictions to be enforced in the Melody Lake neighborhood. The concern was referred to Police for enforcement. D4. A resident had several concerns regarding W 70th St between Metro Blvd and Cahill Rd including vehicle weight restrictions, volume and speed of traffic, lack of trees and how the Nine Mile Creek habitat has been impacted in recent years due to these issues. Staff from Public Works, Engineering and Police Departments communicated with the resident about their abilities to assist with these issues. D5. A request to add speed limit signs and a dynamic display speed sign (DDSS) on W 58th St between Xerxes Ave and France Ave citing consistent high speeds. Speed limit signs are currently in place for both directions on W 58th and this location will be reviewed following the completion of a DDSS policy. D6. A request to install parking restrictions adjacent to 5120 France Ave during a development project across the street in Minneapolis. City staff installed the temporary restrictions to allow adequate visibility upon exiting the property’s driveway. D7. A request to improve visibility for the stop controls on W 70th St at Tracy Avenue due to drivers failing to stop. Stop signs have adequate visibility from all directions. Police was contacted for added enforcement. D8. A request to add horizontal alignment warning and advisory speed signs when approaching the curve and intersection of W 76th St and Parklawn Ave. Advisory signage is in place for both directions. D9. A resident was concerned with southbound vehicles on France Ave between W 48th and W 49th St driving in the parking lane. Hennepin County recommended increased police enforcement in the area to prevent behavior. Description Safety concerns crossing France. AADT 10,500 (2019) 85% Speed N/A Crashes Vehicle attempting to turn left onto Morningside was rear-ended. Ped and Bike Crosses 25 Bikes, 59 Peds, Peak hour of 12 at 6:00-7:00 AM. Sight Lines Adequate Previous Requests None Policy Guideline Pedestrian Crossing Policy: Does not meet minimum crossing volume (20); is within 300’ of protected crossing (44th St). Unique Circumstances France Ave is under Hennepin County jurisdiction. France Ave at Morningside Ave STAFF REPORT Page 4 D10. A resident requested advise on where to install a fence along their property bordering adjacent to Valley View Rd and Dakota Tr. Staff explained the City’s clear view ordinance. Attachments Miscellaneous Resident Requests Memo TKDA | 444 Cedar Street Suite 1500 | Saint Paul, MN 55101 651.292.4400 • tkda.com An employee-owned company promoting affirmative action and equal opportunity. Memorandum To: Chad Millner, City of Edina Project Reference: E Line Analysis Update Copies To: Andrew Scipioni, City of Edina Miscellaneous Resident Requests TKDA Project No.: 20172.000 From: Lindsay Gaines, PE (TKDA) Client No.: Date: 12-21-2022 This memo is intended to respond to miscellaneous traffic requests located in the 50th and France Commercial district that were made by residents of the City of Edina. The 50th and France Commercial district was recently studied in order to complete the E Line Analysis Update, report dated December 13, 2022. The understanding gained from the modeling, traffic analysis, field visits, and traffic counts associated with that report were used to inform the below responses to resident requests. Request #1: Install flashing yellow arrow at 50th and Halifax (to increase capacity of eastbound left turn lane) At the time this resident request was received, the eastbound movement did not have a protected/permitted left turn phase. Eastbound left turning traffic had to yield to oncoming traffic before completing their turn under a permitted only left turn phase. The City has since reprogrammed the signal to add a protected/permitted eastbound left turn phase. Now, there is a phase where left turning traffic may freely turn without yielding as well as a phase where left turning vehicles may turn after yielding to oncoming traffic. The length of time assigned to the protected portion of the left turn phase varies depending on queue length of left-turning vehicles. This current phasing of the eastbound left turn functions the same as a flashing yellow arrow. Reprogramming the signal has addressed this request. Request #2: Extend eastbound left turn lane at 50th and Halifax (to provide more vehicle storage to prevent detouring onto Maple) At the time that this resident request was received, the eastbound movement did not have a protected/permitted left turn phase. As discussed under Resident Request #1, the City has since reprogrammed this signal to add a protected portion to the permitted left turn phase for eastbound traffic. After this change, field observations of this intersection indicate that eastbound queues fully clear during the green phase. Additionally, modeling of this intersection using Synchro 11 indicates the expected queue length for eastbound left turning traffic is less than the available storage length in the existing left turn lane. Reprogramming the signal has addressed this request. Request #3: Restrict southbound right turn from France to 49th during a.m. peak hour (to reduce non-local traffic) Two sources of volume data are available for this movement. First, the city took traffic counts at this intersection on August 16, 2022 from 6am to 7pm. See below for the volume of southbound right turning traffic during the AM, Midday, and PM peak hours.  AM Peak Hour (8am to 9am): 21 vehicles  Midday Peak Hour (Noon to 1pm): 16 vehicles  PM Peak Hour (4:15pm to 5:15pm): 25 vehicles Second, a private organization called “Streetlight Data” uses “Big Data” such as cell phone location services to estimate traffic volumes. With this service, we can estimate how many vehicles take this southbound right turn and continue via Maple Rd to 50th Street. During an average AM Peak Hour, 7 Resident Requests in the City of Edina Memorandum December 21, 2022 Page 2 vehicles are estimated to make this southbound right turn and continue to Maple Rd, and during the PM Peak Hour it’s 14 vehicles. The City will take this data into consideration when determining if a right turn restriction is appropriate for the southbound right turn from France Ave to 49th Street. Request #4: Restrict eastbound left turn from 49th to France during p.m. peak hour (to reduce non-local traffic). Similar to Request #3, two sources of volume data are available for this movement. First, the city took traffic counts at this intersection on August 16, 2022 from 6am to 7pm. See below for the volume of eastbound left turning traffic during the AM, Midday, and PM peak hours.  AM Peak Hour (8am to 9am): 2 vehicles  Midday Peak Hour (11:45am to 12:45pm): 10 vehicles  PM Peak Hour (4:15pm to 5:15pm): 19 vehicles Second, similar to Request #3, volumes were estimated by a private organization using cell phone location services and similar data. With this service, we can estimate how many vehicles taking this eastbound left turn originated from Maple Rd and 50th Street. During an average AM Peak Hour, 1 vehicle is estimated to make this eastbound left turn and originate from 50th Street, and during the PM Peak Hour, it is 8 vehicles. The City will take this data into consideration when determining if a left turn restriction is appropriate for the eastbound left turn from 50th Street to Maple Rd. Request #5: Restrict on-street parking on west side of France from 49th to Market (to improve access to southbound right turn at Market to prevent detouring on 49th) The intersection of France Avenue and Market Street was modeled using Synchro 11 to determine the expected queue length for the southbound right turn. The model shows a maximum queue for this right turn is 158 feet, the 95th percentile queue is 116 feet, and the average queue is 50 feet. Currently, the first No Parking sign is approximately 160 feet in advance of the Market Street intersection. While the maximum queue (158 feet) is less than this 160 feet, some room is needed for maneuvering. Thus, when the maximum queue occurs, the last vehicle may not be able to enter the right turn lane immediately. This vehicle would remain in the thru lane until space is available in the right turn lane. By definition, the maximum queue would occur once in the peak hour. The 95th percentile queue would occur one or two times in the peak hour. The City will take this data into consideration when determining if the on-street parking restriction should be expanded along the west side of France Avenue. Request #6: Install “local traffic only” signs at 50th/Maple and France/49th Prior experience shows little to no compliance with voluntary traffic control signing. These types of signs are not enforceable. Request #7: Install curb extensions on 49th and Maple City staff will continue to review traffic volumes, speeds, and behaviors to determine if curb extensions are an appropriate application at this location. LKG:JAH:LF C:\tkda_projectwise\lindsay.gaines\dms13505\City of Edina - Resident Requests Memo.docx Date: May 18, 2023 Agenda Item #: VII.B. To:Transportation Commission Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:2023 Work Plan Updates Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Commissioners will provide updates on the status of 2023 Work P lan initiatives (unless an item is elsewhere on the current agenda). See attached work plan. ATTACHMENTS: Description 2023 Work Plan Progress Report Approved by City Council December 6, 2022 Commission: Transportation Commission 2023 Annual Work Plan Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Pedestrian Crossing Policy Review Review existing crossing policy and recommend changes with consideration for local amenities such as parks and schools. Deliverable Report and recommendations to City Council Leads Chris Brown Target Completion Date Q4 Sub-Committee Budget Required: None Staff Support Required: 1 hour per month from Staff Liaison, ~5 hours from other staff (Engineering, Parks & Recreation) Jan: No update. Feb: Starting to review policy, resources provided by staff and case studies from other communities. Mar: Started reviewing case studies from Seattle, Denver and Dakota County and will bring back findings and recommendations. Apr: Next step is to meet with staff. Initiative #2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Bicycle Network Planning for Bikes as Transportation Develop a priority list of high-traffic corridors and ideas for bike friendly improvements. Deliverable Report to City Council Leads Andy Lewis, Mindy Ahler, Jill Plumb-Smith Target Completion Date Q4 Sub-committee Budget Required: None Staff Support Required: 1 hour per month from Staff Liaison Jan: Subcommittee will use 2018 Pedestrian and Bicycle Master Plan as blueprint to guide this initiative. Requested street reconstruction information and Hennepin County contacts from staff. Feb: Subcommittee will connect with Hennepin County staff on gaps in their system and timeline for improvements. Mar: Subcommittee met with Hennepin County staff, learned about County’s cost participation program. Hennepin County has also identified how inhospitable France Ave is for pedestrians and cyclists. Apr: Subcommittee will review information provided by staff, will focus efforts on what is within City’s control. Approved by City Council December 6, 2022 Initiative #3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) France Avenue Corridor Review Review the safety, accessibility, and amenities along the existing France Avenue Transit Corridor for pedestrians, bicyclists and transit riders between Minnesota Drive and Highway 62 (Southdale District). Investigation will include site visits and review of similar case studies that promote non-automobile transportation modes along similar scale roadways and will include input from key stakeholders. Inquiry is in response to the Climate Action Plan and new parking ordinances. Deliverable Report to City Council Leads Tricia Rubenstein, Bruce McCarthy, Lori Richman Target Completion Date Q4 Sub-committee Budget Required: None. Staff Support Required: 2-5 hours per month from Staff Liaison, ~10 hours from Communications for stakeholder engagement/website Jan: Requested Hennepin County contacts from staff. Feb: Subcommittee has started a base drawing, highlighting sidewalks, crosswalks, driveways, and signage. Requested Richfield contacts from staff to get more information on recent W 66th St reconstruction project. Mar: Subcommittee reviewed existing sidewalks gaps, amenities for cyclists. Hennepin County is adding sidewalk between Minnesota Dr and W 76th St. Staff provided a contact for the City of Richfield to learn about recent W 66th St project. Apr: Subcommittee reached out to Planning about redevelopment proposal at Macy’s and lack of bicycle facilities. A pedestrian underpass is also being discussed related to the redevelopment of Macy’s and 7200/7250 France. Initiative #4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Boulevard Tree Planting Review options for replacement and new boulevard tree planting program (Greenspace + Trees Strategy GS1). Deliverable Report to City Council Leads Tricia Rubenstein Target Completion Date Q4 Sub-Committee Budget Required: None Staff Support Required: 1 hour per month from Staff Liaison, ~5 hours from City Forester Jan: Already collected information on potential opportunities. Feb: Planning to meet with City Forester in spring. Mar: City Forester has new interactive map showing where new trees are being planted. Apr: Subcommittee reached out to City Forester to schedule another meeting. Approved by City Council December 6, 2022 Initiative #5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Cahill Small Area Plan Appoint Commissioner to serve on the Cahill small area plan working group. Deliverable Commissioner will actively participate in the working group and provide regular updates to the Commission. Leads Janet Kitui Target Completion Date Q4 Working Group Budget Required: Funds available through Hennepin County Planning Grant Staff Support Required: 1 hour per month from Staff Liaison. Jan: Commissioner Kitui absent, no update provided. Next public workshop is Tuesday, February 21, 7-9 p.m. at Public Works. Feb: No update. Mar: No update. Apr: Add discussion item to May agenda. Initiative #6 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Parking Consideration of future parking in Edina to identify parking initiatives to pursue in the next 10-15 years, in what order and what Commissions/resources should be assigned to each. Deliverable Recommendation to City Council (Review and Comment from ETC, EEC) Leads Kirk Johnson, Janet Kitui Target Completion Date Q4 Cross-Commission Committee (PC lead, EEC) Budget Required: None Staff Support Required: 2-5 hours per month from Staff Liaison, ~5 hours from other staff (Planning, Engineering) Jan: Planning Commission lead (Alkire) will set up a meeting in early March. EEC representative is Commissioner Schima. Planning expects to develop a roadmap for Council/Commissions on parking initiatives. ETC will inquire whether bike parking can be included. Feb: No update. Mar: Waiting to hear who new lead is from Planning Commission. Apr: No update. Approved by City Council December 6, 2022 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Transit service advocacy, pedestrian safety education, speed limit adherence Date: May 18, 2023 Agenda Item #: VII.C. To:Transportation Commission Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:CloverRide Service Contract Renewal Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review and comment on the CloverRide circulator bus service contract. INTRODUCTION: See attached staff report and supporting material. ATTACHMENTS: Description Draft Request for Purchase: CloverRide Circulator Bus Draft CloverRide Circulator Bus Service Contract City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Date: June 6, 2023 To: Mayor and City Council From: Andrew Scipioni, Transportation Planner Subject: Request for Purchase: CloverRide Circulator Bus Service Purchase Subject to: ☐List Quote/Bid ☐State Contract ☒Service Contract The Recommended Bid is: ☒Within Budget ☐Not Within Budget DARTS ($25,000.00) Information/Background: Since June 2018, the City has been engaged in a service contract with DARTS to provide a fixed-route circulator bus in the (CloverRide). A primary goal of this service is to provide mobility and access for residents and visitors to the City who can’t or chose not to drive. CloverRide operates Fridays from 10:00 a.m. to 3:00 p.m. on a one-hour loop, traveling to fixed stops that include senior residential properties, grocers and retailers in the Southdale District. Riders can also request additional stops within two blocks of the regular route. Since 2018, CloverRide has given over 4,700 rides. Although ridership was significantly impacted by the COVID-19 pandemic (518 total rides taken in 2020 compared to 1,030 in 2019), the most recent data indicates that ridership remains steady. 1,148 rides were taken in 2022 (1% more than 2021), and 12% more rides have been taken in the first four months of 2023 than at the same time last year. The Transportation Commission reviewed and commented on staff’s recommendation at their May 18 regular meeting. Comments from Commissioners included: • [COMMENTS FROM MAY 18 MEETING] Date Bid Opened or Quote Received: Bid or expiration Date: May XX, 2023 June 16, 2023 (expiration of current service contract) Company: Amount of Quote or Bid: DARTS $25,000.00 Recommended Quote or Bid: Page 2 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Department Director Authorization: ________________________________________ City Council Authorization Date: ______________________ (for purchases over $20,000 only) Staff recommends renewing the service contract with DARTS for another year to continue this essential service for residents. The compensation for continuing service of one bus is the same as the previous year. Budget Impact This service will be funded through the City’s general tax levy and has an approved budget. The circulator bus service was recommended in the 2008 Comprehensive Plan; this contract is a continuation of service introduced in 2018. Environmental Impact Transportation is currently the largest contributor to greenhouse gas emissions, with the largest subcomponent being light-duty vehicles (i.e. single or low-occupancy vehicles). CloverRide replaces many light-duty vehicles trips, resulting in a reduction in energy use and carbon emissions. Community Impact A primary goal of this service is to provide increased mobility and access for residents and visitors to the City who cannot or choose not to drive personal vehicles. Some segments of the City’s population are either unable or choose not to own a personal vehicle (the elderly, those with disabilities, etc.). These members of the community will particularly benefit from the improved mobility and convenience provide by the circulator bus service. The growing and increasingly active senior population in Edina also benefits from this service. DRAFT AGREEMENT Agreement entered into this 2nd day of June, and covering the period from June 16, 2023 through June 21, 2024, by and between the DARTS and the City of Edina. Whereas, the City of Edina desires to provide a transportation method in their City, DARTS will provide a fixed-route bus circulator that will run one weekday per week (Friday) between 10:00 a.m. and 3:00 p.m. The bus will not run-on DARTS holidays or in certain inclement weather conditions. DARTS holidays include: • Friday, November 10 (Veterans Day)? • Friday, November 24 (day after Thanksgiving) • Friday, December 22 (Christmas Eve observed) • Others? The parties agree as follows: City of Edina: 1. The City of Edina will lead the communications and marketing of the bus circulator. 2. The City of Edina will identify Task Force members and actively participate in the planning and design of the route. 3. The City of Edina will regularly (not less than twice per year) convene the CloverRide Advisory Committee to discuss measures of success, adjustments to the route, schedule, fares, sponsorships, etc. DARTS: 1. DARTS will provide bus, qualified drivers and all necessary documentation of bus insurance, driver licenses and training certification. 2. DARTS will provide quarterly reporting on ridership. Compensation DARTS compensation for this 12-month program, effective June 16, 2023 through June 21, 2024, will be $25,000. Method of Payment The City of Edina will send the compensation amount of $6,250 quarterly to DARTS by the 15th of the month following the start of the quarter, beginning July 15, 2023. Remit Payment to: DARTS 414 South 8th Street Minneapolis, MN 55404 City of Edina: By: ______________________________ Mayor By: ______________________________ City Manager DARTS: By: ______________________________ President Date: May 18, 2023 Agenda Item #: VIII.A. To:Transportation Commission Item Type: Other From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Expectations for Community Comment and Correspondence Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The Commission will discuss how to better respond to and set expectations for community comments and correspondence. ATTACHMENTS: Description Draft Script for Community Comment and Correspondence Edina thrives because we have active participation from community members like you, and Edina’s Transportation Commission appreciates your input. While the Commission may not respond directly, your comments and suggestions are taken seriously and are an essential part of the Commission’s decision-making process. As a next step, we recommend that you share your feedback or concern with Edina’s Traffic Safety Coordinator, Nick Bauler nbauler@edinamn.gov 952-826-0349, if you haven’t already. Please also review the Transportation Commission’s meeting minutes for a summary of any ensuing discussion and actions taken. Minutes become publicly available once approved by the Commission, typically at the next regularly scheduled Commission meeting. Find all City of Edina agendas, meeting packets and minutes at https://edina.novusagenda.com/AgendaPublic/meetingsresponsive.aspx Edina City Council is responsible for reviewing the Transportation Commission's recommendations and making final decisions on transportation matters in the city. If you would like additional visibility on the issue you raise, you may engage with Edina City Council through various channels, such as during the Community Comment portion of monthly City Council meetings or by contacting City Council members directly. More info at https://www.edinamn.gov/772/City-Council You can also visit https://www.bettertogetheredina.org/ to make your voice heard on major city projects, programs and topics that affect you and your neighbors. We value your input and participation in our community, and we thank you for your continued involvement in making Edina a better place to live and work.