HomeMy WebLinkAbout03.28.2023 Meeting PacketAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Community Room, City Hall
Tuesday, March 28, 2023
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission February 28,
2023
V.Special Recognitions And Presentations
A.Introduction of New HRRC Members
B.Quarterly Update with Police Department
VI.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VII.Reports/Recommendations
A.2023 Human Rights & Relations Commission Work Plan Update
VIII.Chair And Member Comments
IX.Sta4 Comments
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli7cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: March 28, 2023 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:Gillian Straub, City Management Fellow
Item Activity:
Subject:Minutes: Human Rights & Relations Commission
February 28, 2023
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from February 28, 2023, HRRC meeting.
INTRODUCTION:
ATTACHMENTS:
Description
HRRC Minutes: February 28, 2023
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Edina City Hall, Community Room
January 24, 2023, 7 p.m.
I. Call to Order
Chair Epstein called the meeting to order at 7:02 p.m.
II. Roll Call
Answering Roll Call: Chair Epstein, Commissioners Felton, Ismail, Bennett, Segall, Stringer Moore; and
Student Commissioner Jain.
Staff Present: Heidi Lee, Race & Equity Manager and Gillian Straub, City Management Fellow
Absent: Commissioner Guadarrama, and Student Commissioner Ahluwalia.
III. Approval of Meeting Agenda
Motion by Commissioner Felton to approve the February 28, 2023 meeting agenda,
seconded by Commissioner Stringer Moore. Motion carried.
IV. Approval of Meeting Minutes
Motion by Commissioner Bennett to approve the January 24, 2022, meeting minutes,
seconded by Commissioner Stringer Moore. Motion carried.
V. Reports/Recommendations
A. 2022 Human Rights & Relations Commission Work Plan Update
• The Commission discussed the Work Plan with the following updates:
o Initiative #1: Coordinate Sharing Values, Sharing Communities Event
• Initiative complete.
o Initiative #2: Coordinate Days of Remembrance to be held in alignment with the
United States 2022 commemoration date.
• Initiative complete.
o Initiative #3: Respond to bias events as described by the Bias Event Plan and
receive updates from the Police Department quarterly
• HRRC received update at the October 25, 2022 meeting.
o Initiative #4: Tom Oye Award
• Initiative complete.
o Initiative #5: Study and report on City facility naming policy/criteria
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
• Commissioner Bennett introduced the work of the subcommittee
researching and recommending principles and process for City facility
naming policy and criteria, as well as changes from the January 24,
2023, HRRC meeting.
Motion by Commissioner Stringer Moore to approve City facility naming policy report,
submit the report to Council, and for Staff Liaison Lee to work with the subcommittee on
the staff recommendation. Seconded by Commissioner Segall. Motion carried.
o Initiative #6: Following completion of the staff development of internal process,
assist staff with the promotion of City’s Form to Report Bias or Discrimination
• Initiative incomplete.
Motion by Commissioner Felton to amend the agenda, making Item C. Annual Chair/Vice
Chair Nomination & selection item B., and moving previous item B. 2023 Human Rights &
Relations Commission Work Plan to the end of Report & Recommendations. Seconded by
Commissioner Stringer Moore.
B. Annual Chair/Vice Chair Nomination & Selection
• Commissioner Felton nominated Commissioner Stringer Moore to serve as chair.
• Commissioner Felton nominated Commissioner Bennett to serve as vice chair.
Motion by Felton to have Commissioner Stringer Moore serve as chair and Commissioner
Bennett serve as vice chair for terms beginning in March 2023. Seconded by Commissioner
Segall. Motion carried.
Commissioner Segall left at 7:30 p.m.
C. 2023 Human Rights & Relations Commission Work Plan Update
• Staff Liaison Lee introduced the 2023 work plan, including:
o Initiative 1: Sharing Values, Sharing Communities Event
• Commissioner Bennett conveyed the likely timeline for planning the event
starting in the spring of 2023.
o Initiative 2: Days of Remembrance Event
• Commissioners discussed potential presenters and performers, as well as
different ways to promote information about events and increase
awareness of cultural events.
• Commissioner Stringer Moore was added to the subcommittee.
• Commissioner Felton shared proposed theme and program for Days of
Remembrance and received feedback.
o Initiative 3: Bias and Discrimination Event Response
o Initiative 4: Tom Oye Award
o Initiative 5: Climate Action Plan HS 4-3
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
o Initiative 6: Juneteenth Community Celebration
• Staff Liaison Lee provided an update on contacting vendors and
performers, as well as design updates.
o Initiative 7: Bias and Discrimination Event Response Plan Review
VI. Chair and Member Comments
• Received.
VII. Staff Comments
• Received.
VIII. Adjournment
Motion by Commissioner Felton to adjourn the meeting, seconded by Commissioner
Bennett. Motion carried.
Meeting adjourned at 9:00 p.m.
Date: March 28, 2023 Agenda Item #: V.A.
To:Human Rights and Relations Commission Item Type:
Other
From:Heidi Lee, Race & Equity Manager
Item Activity:
Subject:Introduction of New HRRC Members Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Staff Liaison Lee will introduce and welcome new Commissioners Dawkins, Khalifa, and Rogers.
Date: March 28, 2023 Agenda Item #: V.B.
To:Human Rights and Relations Commission Item Type:
Other
From:Heidi Lee, Race & Equity Manager
Item Activity:
Subject:Quarterly Update with Police Department Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
A representative from the Edina Police Department will share a quarterly update with the Commission.
Date: March 28, 2023 Agenda Item #: VII.A.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Manager
Item Activity:
Subject:2023 Human Rights & Relations Commission Work
Plan Update
Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The Commission will discuss initiative updates for the 2023 workplan.
ATTACHMENTS:
Description
2023 HRRC Work Plan
Council City Approved 12.6.22
Commission: Human Rights and Relations Commission
2023 Annual Work Plan
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Sharing Values, Sharing Communities Event. Determine
topic at least four months in advance of the scheduled event.
Deliverable
Plan and host event in 2023.
Leads
Bennett, Jain, Ismail
Target
Completion Date
October 2023
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Days of Remembrance to be held in alignment with the
United States 2023 commemoration date. Potential need for
amended resolution if topic is broadened to include additional
events of genocide.
Deliverable
Plan & host a 2023 Days of Remembrance
Event with the possibility of amending initial
DOR resolution.
*Resolution amendment will require Council
approval.
Leads
Felton, Stringer
Moore
Target
Completion Date
April 2023
2.28.23: Draft agenda and potential dates discussed at HRRC meeting.
Council City Approved 12.6.22
Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Bias and discrimination event response:
• Respond to Bias events as described by the Bias Event Plan
• Continue quarterly meetings with Edina Police Department
Deliverable
Respond to bias events & participate in
quarterly meetings with PD.
Leads
Jain, Ahluwalia,
Felton
Target
Completion Date
December 2023
Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Tom Oye Award: Coordinate and select one recipient for the 2023 Tom
Oye Award
Deliverable
Planning and selection of recipient of
Tom Oye Award.
Leads
Guadarrama, Jain
Target
Completion Date
December 2023
Council City Approved 12.6.22
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Climate Action Plan HS 4-3: Evaluate community organizations, networks,
and connections serving those who require special attention, such as
people who are elderly, homebound, isolated, living with disabilities, or
those likely to be in need of financial assistance, during or after extreme
weather events (e.g., heat, cold, and heavy precipitation). EEC will review
and comment on approved report.
Deliverable
Report to Council.
EEC: Review and comment.
Leads
Segall, Ismail, Stringer
Moore
Target
Completion Date
December 2023
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Provide feedback to staff regarding planning of 2023 Juneteenth City
event. Debrief after event and provide recommendations for the
direction of future events
Deliverable
Provide input to staff on planning
components of the Juneteenth event.
Leads
All
Target
Completion Date
February 2023
Initiative # 7 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review the Bias Event Response, if needed, make any recommended
changes to Council.
Deliverable
Report and recommendation to
Council if there are changes.
Leads
Jain, Ahluwalia, Felton
Target
Completion Date
December 2023
Council City Approved 12.6.22
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Ageism: helping community understand, how to mitigate it, educate and assess
With a focus on equity, study and report on location and features of, and access to, City facilities (i.e., parks and recreational facilities, community gardens,
meeting rooms, and transportation facilities including sidewalks and bicycle facilities)
Research and report potential models for Edina residents to review, comment on, and make recommendations for changes to the policies and procedures of local
law enforcement.
Study & report what other cities are doing to provide reparations