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HomeMy WebLinkAbout03.28.2023 Meeting PacketAgenda Human Rights and Relations Commission City Of Edina, Minnesota Community Room, City Hall Tuesday, March 28, 2023 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Human Rights & Relations Commission February 28, 2023 V.Special Recognitions And Presentations A.Introduction of New HRRC Members B.Quarterly Update with Police Department VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.2023 Human Rights & Relations Commission Work Plan Update VIII.Chair And Member Comments IX.Sta4 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli7cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: March 28, 2023 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Gillian Straub, City Management Fellow Item Activity: Subject:Minutes: Human Rights & Relations Commission February 28, 2023 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from February 28, 2023, HRRC meeting. INTRODUCTION: ATTACHMENTS: Description HRRC Minutes: February 28, 2023 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City of Edina, Minnesota Human Rights & Relations Commission Edina City Hall, Community Room January 24, 2023, 7 p.m. I. Call to Order Chair Epstein called the meeting to order at 7:02 p.m. II. Roll Call Answering Roll Call: Chair Epstein, Commissioners Felton, Ismail, Bennett, Segall, Stringer Moore; and Student Commissioner Jain. Staff Present: Heidi Lee, Race & Equity Manager and Gillian Straub, City Management Fellow Absent: Commissioner Guadarrama, and Student Commissioner Ahluwalia. III. Approval of Meeting Agenda Motion by Commissioner Felton to approve the February 28, 2023 meeting agenda, seconded by Commissioner Stringer Moore. Motion carried. IV. Approval of Meeting Minutes Motion by Commissioner Bennett to approve the January 24, 2022, meeting minutes, seconded by Commissioner Stringer Moore. Motion carried. V. Reports/Recommendations A. 2022 Human Rights & Relations Commission Work Plan Update • The Commission discussed the Work Plan with the following updates: o Initiative #1: Coordinate Sharing Values, Sharing Communities Event • Initiative complete. o Initiative #2: Coordinate Days of Remembrance to be held in alignment with the United States 2022 commemoration date. • Initiative complete. o Initiative #3: Respond to bias events as described by the Bias Event Plan and receive updates from the Police Department quarterly • HRRC received update at the October 25, 2022 meeting. o Initiative #4: Tom Oye Award • Initiative complete. o Initiative #5: Study and report on City facility naming policy/criteria Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. • Commissioner Bennett introduced the work of the subcommittee researching and recommending principles and process for City facility naming policy and criteria, as well as changes from the January 24, 2023, HRRC meeting. Motion by Commissioner Stringer Moore to approve City facility naming policy report, submit the report to Council, and for Staff Liaison Lee to work with the subcommittee on the staff recommendation. Seconded by Commissioner Segall. Motion carried. o Initiative #6: Following completion of the staff development of internal process, assist staff with the promotion of City’s Form to Report Bias or Discrimination • Initiative incomplete. Motion by Commissioner Felton to amend the agenda, making Item C. Annual Chair/Vice Chair Nomination & selection item B., and moving previous item B. 2023 Human Rights & Relations Commission Work Plan to the end of Report & Recommendations. Seconded by Commissioner Stringer Moore. B. Annual Chair/Vice Chair Nomination & Selection • Commissioner Felton nominated Commissioner Stringer Moore to serve as chair. • Commissioner Felton nominated Commissioner Bennett to serve as vice chair. Motion by Felton to have Commissioner Stringer Moore serve as chair and Commissioner Bennett serve as vice chair for terms beginning in March 2023. Seconded by Commissioner Segall. Motion carried. Commissioner Segall left at 7:30 p.m. C. 2023 Human Rights & Relations Commission Work Plan Update • Staff Liaison Lee introduced the 2023 work plan, including: o Initiative 1: Sharing Values, Sharing Communities Event • Commissioner Bennett conveyed the likely timeline for planning the event starting in the spring of 2023. o Initiative 2: Days of Remembrance Event • Commissioners discussed potential presenters and performers, as well as different ways to promote information about events and increase awareness of cultural events. • Commissioner Stringer Moore was added to the subcommittee. • Commissioner Felton shared proposed theme and program for Days of Remembrance and received feedback. o Initiative 3: Bias and Discrimination Event Response o Initiative 4: Tom Oye Award o Initiative 5: Climate Action Plan HS 4-3 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. o Initiative 6: Juneteenth Community Celebration • Staff Liaison Lee provided an update on contacting vendors and performers, as well as design updates. o Initiative 7: Bias and Discrimination Event Response Plan Review VI. Chair and Member Comments • Received. VII. Staff Comments • Received. VIII. Adjournment Motion by Commissioner Felton to adjourn the meeting, seconded by Commissioner Bennett. Motion carried. Meeting adjourned at 9:00 p.m. Date: March 28, 2023 Agenda Item #: V.A. To:Human Rights and Relations Commission Item Type: Other From:Heidi Lee, Race & Equity Manager Item Activity: Subject:Introduction of New HRRC Members Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Staff Liaison Lee will introduce and welcome new Commissioners Dawkins, Khalifa, and Rogers. Date: March 28, 2023 Agenda Item #: V.B. To:Human Rights and Relations Commission Item Type: Other From:Heidi Lee, Race & Equity Manager Item Activity: Subject:Quarterly Update with Police Department Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: A representative from the Edina Police Department will share a quarterly update with the Commission. Date: March 28, 2023 Agenda Item #: VII.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Manager Item Activity: Subject:2023 Human Rights & Relations Commission Work Plan Update Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The Commission will discuss initiative updates for the 2023 workplan. ATTACHMENTS: Description 2023 HRRC Work Plan Council City Approved 12.6.22 Commission: Human Rights and Relations Commission 2023 Annual Work Plan Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate Sharing Values, Sharing Communities Event. Determine topic at least four months in advance of the scheduled event. Deliverable Plan and host event in 2023. Leads Bennett, Jain, Ismail Target Completion Date October 2023 Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate Days of Remembrance to be held in alignment with the United States 2023 commemoration date. Potential need for amended resolution if topic is broadened to include additional events of genocide. Deliverable Plan & host a 2023 Days of Remembrance Event with the possibility of amending initial DOR resolution. *Resolution amendment will require Council approval. Leads Felton, Stringer Moore Target Completion Date April 2023 2.28.23: Draft agenda and potential dates discussed at HRRC meeting. Council City Approved 12.6.22 Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Bias and discrimination event response: • Respond to Bias events as described by the Bias Event Plan • Continue quarterly meetings with Edina Police Department Deliverable Respond to bias events & participate in quarterly meetings with PD. Leads Jain, Ahluwalia, Felton Target Completion Date December 2023 Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Tom Oye Award: Coordinate and select one recipient for the 2023 Tom Oye Award Deliverable Planning and selection of recipient of Tom Oye Award. Leads Guadarrama, Jain Target Completion Date December 2023 Council City Approved 12.6.22 Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Climate Action Plan HS 4-3: Evaluate community organizations, networks, and connections serving those who require special attention, such as people who are elderly, homebound, isolated, living with disabilities, or those likely to be in need of financial assistance, during or after extreme weather events (e.g., heat, cold, and heavy precipitation). EEC will review and comment on approved report. Deliverable Report to Council. EEC: Review and comment. Leads Segall, Ismail, Stringer Moore Target Completion Date December 2023 Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Provide feedback to staff regarding planning of 2023 Juneteenth City event. Debrief after event and provide recommendations for the direction of future events Deliverable Provide input to staff on planning components of the Juneteenth event. Leads All Target Completion Date February 2023 Initiative # 7 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review the Bias Event Response, if needed, make any recommended changes to Council. Deliverable Report and recommendation to Council if there are changes. Leads Jain, Ahluwalia, Felton Target Completion Date December 2023 Council City Approved 12.6.22 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Ageism: helping community understand, how to mitigate it, educate and assess With a focus on equity, study and report on location and features of, and access to, City facilities (i.e., parks and recreational facilities, community gardens, meeting rooms, and transportation facilities including sidewalks and bicycle facilities) Research and report potential models for Edina residents to review, comment on, and make recommendations for changes to the policies and procedures of local law enforcement. Study & report what other cities are doing to provide reparations