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HomeMy WebLinkAbout04.25.2023 Meeting PacketAgenda Human Rights and Relations Commission City Of Edina, Minnesota Community Room, City Hall Tuesday, April 25, 2023 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Human Rights & Relations Commission March 28, 2023 V.Special Recognitions And Presentations A.Introduction of New HRRC Member B.Member Orientation & Appointment Process VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.Human Service Task Force B.2023 Human Rights & Relations Commission Work Plan Update C.HRRC Participation at AAPI Month Festival D.HRRC Participation at Juneteenth VIII.Chair And Member Comments IX.Sta4 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli7cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: April 25, 2023 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Gillian Straub, City Management Fellow Item Activity: Subject:Minutes: Human Rights & Relations Commission March 28, 2023 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from March 28, 2023, HRRC meeting. INTRODUCTION: ATTACHMENTS: Description HRRC Minutes: March 28, 2023 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City of Edina, Minnesota Human Rights & Relations Commission Edina City Hall, Community Room March 28, 2023, 7 p.m. I. Call to Order Vice Chair Bennett called the meeting to order at 7:05p.m. II. Roll Call Answering Roll Call: Vice Chair Bennett, Commissioners Dawkins, Felton, Segall, Khalifa Staff Present: Heidi Lee, Race & Equity Manager Absent: Chair Stringer Moore, Commissioners Guadarrama, Ismail, and Rogers and Student Commissioners Ahluwalia and Jain. III. Approval of Meeting Agenda Motion by Commissioner Segall to approve the March 28, 2023, meeting agenda, seconded by Commissioner Felton. Motion carried. IV. Approval of Meeting Minutes Motion by Commissioner Felton to approve the February 28, 2022, meeting minutes, seconded by Commissioner Khalifa. Motion carried. V. Special Recognitions and Presentations Commissioner Ismail arrived at 7:06 p.m. A. Introduction of New HRRC Members • Commissioner Dawkins and Khalifa introduced themselves. B. Quarterly Update with Police Department • Police Chief Milburn and Deputy Police Chief Aaron White introduced themselves and spoke to the community data gathered as part of a new records management system. • No bias or discrimination events reported for the fourth quarter of 2022. VI. Community Comment A. Kelly Condit-Shrestha and Sabeehudeen Mirza spoke about the Edina Asian American Alliance, the organization’s work, and the upcoming Asian American Pacific Islander Month Festival. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. VII. Reports/Recommendations Commissioner Ismail departed at 8:03 p.m. A. 2023 Human Rights & Relations Commission Work Plan Update • Staff Liaison Lee introduced the 2023 work plan, commissioners gave overviews of several work plan items to clarify the items for new members, and they discussed the following updates: o Initiative 1: Sharing Values, Sharing Communities Event • No update. o Initiative 2: Days of Remembrance Event • Commissioner Felton provided an update on the event and proposed an honorarium for several speakers. Motion by Commissioner Felton to authorize a $75 honorarium for both the keynote speaker and rabbi, conditioned on their acceptance and with arrangement by Staff Liaison Lee. Seconded by Commissioner Dawkins. Motion carried. • Commissioner Felton introduced the advertising schedule for the event. Motion by Commissioner Felton to advertise in the Sun Current/Sun Sailor on April 20 (with a press release), April 27 (new poster) and May 4 (new poster). Seconded by Commissioner Segall. Motion carried. • Commissioner Felton advised a change of date for the event, Sunday, May 7th, with a time of 2 pm to 4 pm, held at the Edina City Hall, unchanged. The theme will be “Early Warning Signs.” Motion by Commissioner Felton to set date, time and place for Days of Remembrance as Sunday, May 7, 2 PM to 4 PM, at Edina City Hall, and theme as “Early Warning Signs." Motion seconded by Commissioner Segall. Motion carried. o Initiative 3: Bias and Discrimination Event Response • The Police Department provided an update at the March 28, 2023 meeting. o Initiative 4: Tom Oye Award • No update. o Initiative 5: Climate Action Plan HS 4-3 • Subcommittee has begun information gathering. • Commissioners identified a connection between this work plan item and the Human Service Task Force. o Initiative 6: Juneteenth Community Celebration Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. • Staff Liaison Lee provided an update on the performers. o Initiative 7: Bias and Discrimination Event Response Plan Review • No update. VIII. Chair and Member Comments • Received. IX. Staff Comments • Received. X. Adjournment Motion by Commissioner Segall to adjourn the meeting, seconded by Commissioner Khalifa. Motion carried. Meeting adjourned at 9:10 p.m. Date: April 25, 2023 Agenda Item #: V.A. To:Human Rights and Relations Commission Item Type: Other From:Heidi Lee, Race & Equity Manager Item Activity: Subject:Introduction of New HRRC Member Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Staff Liaison Lee will introduce and welcome new Commissioner Rogers. Date: April 25, 2023 Agenda Item #: V.B. To:Human Rights and Relations Commission Item Type: Other From:Heidi Lee, Race & Equity Manager Item Activity: Subject:Member Orientation & Appointment Process Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Scott H. Neal, City Manager, will present the board and commission member orientation materials and discuss the process for interviewing and appointing community members to boards and commissions. Date: April 25, 2023 Agenda Item #: VII.A. To:Human Rights and Relations Commission Item Type: Other From:Gillian Straub, City Management Fellow Item Activity: Subject:Human Service Task Force Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: City Management Fellow, Gillian Straub, will introduce the Human Service Task Force and ask for volunteers to serve. ATTACHMENTS: Description Invitation to Join Human Service Task Force Dear Board or Commission Member: Each year the City appropriates approximately $100,000 from its General Fund to pay human services agencies to provide outsourced services to Edina residents. At the direction of City Council, staff creates the Human Services Task Force, made up of members from the City’s advisory boards and commissions, to recommend appropriation of these funds. The Task Force is created for this process only, and then it will be dissolved. In the first year of the Task Force, members evaluate the organizations applying for the funds and recommend funding amount. In the second year, no new organizations will be considered; Task Force members conduct site visits evaluating how funds are being used and recommend continuation of approved funding or change the funding amount. If you are interested in serving on the task force, please make sure you are open on the following dates: • June 5, 2023, 5:30-7:00 PM (City Hall, Mayor’s Conference Room) Kick off meeting to convene the task force, elect a chair, review the draft Request for Proposals (RFP). • September 7, 2023, 5:30-7:00 PM (City Hall, Community Room) Review and discuss submitted proposals for funding and determine applicants to interview. • October 16, 2023, 5:30-8:30 PM (City Hall, Mayor’s Conference Room) Receive presentations from the organizations requesting funding. • October 23, 2023, 5:30-7:30 PM (City Hall, Community Room) Review presentations and applications, approve funding amount, and begin writing report. • November 21, 2023, 6:00-6:30 PM (City Hall – Community Room) Present preliminary report and recommendations to City Council at work session. The Chair must attend, other members are welcome to attend. • December 5, 2023, 7:00 PM (City Hall – Council Chambers) Bring recommendations for human services funding to the City Council for approval. Staff will attend, members are welcome to attend. I urge you to consider serving on this important task force. Our goal is to have one member from each Board and Commission. No co-appointees please. While it is desirable that each Board and Commission be represented on this task force, it is not mandatory. It is important that volunteers be available and willing to attend all meetings of the task force, with the understanding that the second-year meetings will be flexible. If you are interested in serving, notify your staff liaison as soon as possible. Boards and Commissions are required to name their appointed member by May 15, 2023. Gillian Straub, City Management Fellow, coordinates Task Force efforts. If you have any questions or require clarification, please contact Gillian at gstraub@edinamn.gov or 952-826-0429. Thanks, Scott H. Neal City Manager Date: April 25, 2023 Agenda Item #: VII.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Manager Item Activity: Subject:2023 Human Rights & Relations Commission Work Plan Update Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: The Commission will discuss initiative updates for the 2023 workplan. ATTACHMENTS: Description 2023 HRRC Work Plan Proposal City Council Approved Updated 4.18.23 Council City Approved 12.6.22 Commission: Human Rights and Relations Commission 2023 Annual Work Plan Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate Sharing Values, Sharing Communities Event. Determine topic at least four months in advance of the scheduled event. Deliverable Plan and host event in 2023. Leads Bennett, Jain, Ismail, Target Completion Date October 2023 3.28.2023: Conversations about different potential topics for the event. Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate Days of Remembrance to be held in alignment with the United States 2023 commemoration date. Potential need for amended resolution if topic is broadened to include additional events of genocide. Deliverable Plan & host a 2023 Days of Remembrance Event with the possibility of amending initial DOR resolution. *Resolution amendment will require Council approval. Leads Felton, Stringer Moore, Bennett, Dawkins Target Completion Date April 2023 2.28.23: Draft agenda and potential dates discussed at HRRC meeting. 3.28.23: Event will be held on May 7 from 2-4p at City Council Chambers with theme as “Early Warning Signs.” Approved marketing of event. Council City Approved 12.6.22 Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Bias and discrimination event response: • Respond to Bias events as described by the Bias Event Plan • Continue quarterly meetings with Edina Police Department Deliverable Respond to bias events & participate in quarterly meetings with PD. Leads Jain, Ahluwalia, Felton Target Completion Date December 2023 3.28.2023: Police Department representatives attended 3.28.2023 HRRC meeting to receive updates. Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Tom Oye Award: Coordinate and select one recipient for the 2023 Tom Oye Award. Deliverable Planning and selection of recipient of Tom Oye Award. Leads Jain Target Completion Date December 2023 Council City Approved 12.6.22 Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Climate Action Plan HS 4-3: Evaluate community organizations, networks, and connections serving those who require special attention, such as people who are elderly, homebound, isolated, living with disabilities, or those likely to be in need of financial assistance, during or after extreme weather events (e.g., heat, cold, and heavy precipitation). EEC will review and comment on approved report. Deliverable Report to Council. EEC: Review and comment. Leads Segall, Ismail, Stringer Moore, Khalifa Target Completion Date December 2023 Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Provide feedback to staff regarding planning of 2023 Juneteenth City event. Debrief after event and provide recommendations for the direction of future events Deliverable Provide input to staff on planning components of the Juneteenth event. Leads All Target Completion Date February 2023 3.28.2023: Staff Liaison provided updates of Juneteenth event and planning to HRRC. Initiative # 7 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review the Bias Event Response, if needed, make any recommended changes to Council. Deliverable Report and recommendation to Council if there are changes. Leads Jain, Ahluwalia, Felton Khalifa Target Completion Date December 2023 Council City Approved 12.6.22 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Ageism: helping community understand, how to mitigate it, educate and assess With a focus on equity, study and report on location and features of, and access to, City facilities (i.e., parks and recreational facilities, community gardens, meeting rooms, and transportation facilities including sidewalks and bicycle facilities) Research and report potential models for Edina residents to review, comment on, and make recommendations for changes to the policies and procedures of local law enforcement. Study & report what other cities are doing to provide reparations Date: April 25, 2023 Agenda Item #: VII.C. To:Human Rights and Relations Commission Item Type: Other From:Heidi Lee, Race & Equity Manager Item Activity: Subject:HRRC Participation at AAPI Month Festival Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve HRRC participation at Asian American Pacific Islander (AAPI) Month Festival. INTRODUCTION: The Edina Asian American Alliance (EAAA) is hosting its first AAP I Month Festival on May 27, 2023 from 2 pm to 5 pm at Rosland Park. HRRC participation would likely include tabling at the event. ATTACHMENTS: Description EAAA AAPI Festival Save the Date Date: April 25, 2023 Agenda Item #: VII.D. To:Human Rights and Relations Commission Item Type: Other From:Heidi Lee, Race & Equity Manager Item Activity: Subject:HRRC Participation at Juneteenth Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve HRRC participation at Juneteenth. INTRODUCTION: The City of Edina will host the 2023 Juneteenth celebration at Centennial Lakes Park, from 4-8 pm on Monday, June 19, 2023. HRRC participation would likely be tabling at the event. More information can be found at the Better Together Edina site: Juneteenth Community Celebration | Better Together Edina.