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HomeMy WebLinkAbout05.23.2023 Meeting PacketAgenda Human Rights and Relations Commission City Of Edina, Minnesota Community Room, City Hall Tuesday, May 23, 2023 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Human Rights & Relations Commission April 25, 2023 V.Special Recognitions And Presentations A.Introduction of New HRRC Member B.Introduction of the Joint Community Police Partnership VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.2023 Human Rights & Relations Commission Work Plan Update B.Advisory Communications to City Council C.2024 Work Plan Development Introduction VIII.Chair And Member Comments A.Tabling at AAPI Month Festival and Juneteenth Celebration IX.Sta5 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli8cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: May 23, 2023 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Gillian Straub, City Management Fellow Item Activity: Subject:Minutes: Human Rights & Relations Commission April 25, 2023 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from March 28, 2023, HRRC meeting. INTRODUCTION: ATTACHMENTS: Description HRRC Minutes: April 25, 2023 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City of Edina, Minnesota Human Rights & Relations Commission Edina City Hall, Community Room April 25, 2023, 7 p.m. I. Call to Order Chair Stringer Moore called the meeting to order at 7:05 p.m. II. Roll Call Answering Roll Call: Chair Stringer Moore, Vice Chair Bennett, Commissioners Dawkins, Felton, Khalifa, Rogers, and Segall. Staff Present: Heidi Lee, Race & Equity Manager, Gillian Straub, City Management Fellow Absent: Commissioner Ismail, Student Commissioners Ahluwalia and Jain. III. Approval of Meeting Agenda Motion by Commissioner Segall to approve the April 25, 2023, meeting agenda, seconded by Commissioner Khalifa. Motion carried. IV. Approval of Meeting Minutes Motion by Commissioner Bennett to amend the March 28, 2023 meeting item V.A. Introduction of New Members to read “Commissioners Dawkins and Khalifa introduced themselves,” and approve the amended minutes from the March 28, 2023 meeting. Seconded by Commissioner Khalifa. Motion carried. Commissioner Ismail arrived at 7:08 p.m. V. Special Recognitions and Presentations A. Introduction of New HRRC Member • Commissioner Rogers introduced himself to the Commission. B. Member Orientation & Appointment Process • City Manager Scott Neal reviewed board and commission member orientation materials. • Commissioners discussed the appointment process for boards and commissions, the code of conduct, demographic data of boards and commissions and related topics. • City Manager recommended that any feedback for City Council on the appointment process be provided through a memorandum to City Council by September 2023. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. VI. Reports/Recommendations A. Human Services Task Force • Commissioners discussed the role of the Human Services Task Force (HSTF). • Commissioner Khalifa will serve as the HRRC representative on the HSTF. B. 2023 Human Rights & Relations Commission Work Plan Update • Staff Liaison Lee relayed that Commissioner Guadarrama passively resigned from the Commission due to attendance. • Commissioners described each initiative and discussed the following updates: o Initiative 1: Sharing Values, Sharing Communities Event • Vice Chair Bennett provided an update and Commissioners discussed possible topics including child nutrition, felon disenfranchisement, drivers’ licenses for undocumented immigrants, early-learning in preventing bias, civility and cultural awareness. o Initiative 2: Days of Remembrance Event • Commissioner Felton introduced and described the event and affirmed the theme would be “Never Again.” Motion by Commissioner Felton to offer all speakers not connected to the City a gift of the event poster in the frame. Commissioner Khalifa seconded. Motion carried. • Commissioner Felton plans to provide refreshments, and Staff Liaison Lee plans to print the program for the event. • Commissioners discussed the marketing plans for the event and potential partners to promote the event. • Chair Stringer Moore introduced the exhibit from World Without Genocide. Motion by Commissioner Felton for the World Without Genocide Exhibit to be part of the lobby display for the Days of Remembrance event, to be displayed from May 1 through May 8, with a cost of $250. Seconded by Vice Chair Bennett. Motion carried. o Initiative 3: Bias and Discrimination Event Response • The Police Department provided an update at the March 28, 2023 meeting. • Staff Liaison Lee introduced the opportunity to have police department staff speak at the May meeting. • Chair Stringer Moore and Commissioner Rogers volunteered to serve on the subcommittee for this initiative. o Initiative 4: Tom Oye Award Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. • Chair Stringer Moore and Commissioner Rogers volunteered to serve on the subcommittee for this initiative. o Initiative 5: Climate Action Plan HS 4-3 • Commissioner Segall noted that the subcommittee would focus its efforts first on identifying the “organizations, networks, and connections” serving vulnerable populations in the case of extreme weather events. Second, Commissioners will develop questions to ask each of these organizations. Finally, the Commissioners will draft a report. o Initiative 6: Juneteenth Community Celebration • Staff Liaison Lee provided an update on vendors, music, and events. o Initiative 7: Bias and Discrimination Event Response Plan Review • No update. C. HRRC Participation at AAPI Month Festival • Chair Stringer Moore introduced the opportunity to table at the AAPI Month Festival and called for volunteers. Motion by Commissioner Felton that the HRRC would have a table at the 2023 AAPI Month Festival. Seconded by Commissioner Ismail. Motion carried. D. HRRC Participation at Juneteenth • Chair Stringer Moore introduced the opportunity to table at Juneteenth and called for volunteers. Motion by Commissioner Felton that the HRRC would have a table at the 2023 Juneteenth celebration. Seconded by Commissioner Rogers. Motion carried. VII. Chair and Member Comments • Received. VIII. Staff Comments • Received. IX. Adjournment Motion by Commissioner Segall to adjourn the meeting, seconded by Commissioner Felton. Motion carried. Meeting adjourned at 9:21 p.m. Date: May 23, 2023 Agenda Item #: V.A. To:Human Rights and Relations Commission Item Type: From:Heidi Lee, Race & Equity Manager Item Activity: Subject:Introduction of New HRRC Member Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Staff Liaison Lee will introduce and welcome new Commissioner Nelson. Date: May 23, 2023 Agenda Item #: V.B. To:Human Rights and Relations Commission Item Type: Other From:Heidi Lee, Race & Equity Manager Item Activity: Subject:Introduction of the Joint Community Police Partnership Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Edina Community Engagement Officer Emily Jepson and Joint Community Police Partnership (JCPP) staff Lulu Thompson will introduce the work of the JCP P and the Multicultural Advisory Committee (MAC). Date: May 23, 2023 Agenda Item #: VII.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Heidi Lee, Race & Equity Manager Item Activity: Subject:2023 Human Rights & Relations Commission Work Plan Update Action, Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: The Commission will discuss initiative updates for the 2023 work plan. An updated work plan will be uploaded on Friday, May 19, 2023. ATTACHMENTS: Description 2023 HRRC Work Plan Council City Approved 12.6.22 Commission: Human Rights and Relations Commission 2023 Annual Work Plan Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate Sharing Values, Sharing Communities Event. Determine topic at least four months in advance of the scheduled event. Deliverable Plan and host event in 2023. Leads Bennett, Jain, Ismail, Target Completion Date October 2023 3.28.23: Conversations about different potential topics for the event. 4.25.23: Planning will start in May 2023, subcommittee members asked HRRC members for potential topics. Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Coordinate Days of Remembrance to be held in alignment with the United States 2023 commemoration date. Potential need for amended resolution if topic is broadened to include additional events of genocide. Deliverable Plan & host a 2023 Days of Remembrance Event with the possibility of amending initial DOR resolution. *Resolution amendment will require Council approval. Leads Felton, Stringer Moore, Bennett, Dawkins Target Completion Date April 2023 2.28.23: Draft agenda and potential dates discussed at HRRC meeting. 3.28.23: Event will be held on May 7 from 2-4p at City Council Chambers. Approved marketing of event. 4.25.23: Keynote speaker for event has been confirmed and display exhibit approval from HRRC. 5.19.23: Event completed on 5.7.23, which had about 60 people who attended with 318 views on City’s social media account. A survey was created to compile feedback from attendees. Council City Approved 12.6.22 Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Bias and discrimination event response: • Respond to Bias events as described by the Bias Event Plan • Continue quarterly meetings with Edina Police Department Deliverable Respond to bias events & participate in quarterly meetings with PD. Leads Jain, Ahluwalia, Felton, Stringer Moore, Rogers Target Completion Date December 2023 3.28.23: Police Department representatives attended 3.28.2023 meeting to provide updates to HRRC. Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Tom Oye Award: Coordinate and select one recipient for the 2023 Tom Oye Award. Deliverable Planning and selection of recipient of Tom Oye Award. Leads Jain, Stringer Moore, Rogers Target Completion Date December 2023 4.25.23: Planning for Tom Oye will occur in late July/early August. Council City Approved 12.6.22 Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Climate Action Plan HS 4-3: Evaluate community organizations, networks, and connections serving those who require special attention, such as people who are elderly, homebound, isolated, living with disabilities, or those likely to be in need of financial assistance, during or after extreme weather events (e.g., heat, cold, and heavy precipitation). EEC will review and comment on approved report. Deliverable Report to Council. EEC: Review and comment. Leads Segall, Ismail, Stringer Moore, Khalifa Target Completion Date December 2023 4.25.23: Subcommittee met on 4.25.23 to start planning for this work plan. Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Provide feedback to staff regarding planning of 2023 Juneteenth City event. Debrief after event and provide recommendations for the direction of future events Deliverable Provide input to staff on planning components of the Juneteenth event. Leads All Target Completion Date February 2023 3.28.23: Staff Liaison provided updates of Juneteenth event and planning to HRRC. 4.25.23: Staff Liaison has provided updates to HRRC during meetings and will provide a debrief opportunity after the Juneteenth Community event has taken place. Initiative # 7 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review the Bias Event Response, if needed, make any recommended changes to Council. Deliverable Report and recommendation to Council if there are changes. Leads Jain, Ahluwalia, Felton Khalifa, Rogers Target Completion Date December 2023 4.25.23: Staff Liaison will send current Bias Event Response plan to subcommittee to review. Council City Approved 12.6.22 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Ageism: helping community understand, how to mitigate it, educate and assess With a focus on equity, study and report on location and features of, and access to, City facilities (i.e., parks and recreational facilities, community gardens, meeting rooms, and transportation facilities including sidewalks and bicycle facilities) Research and report potential models for Edina residents to review, comment on, and make recommendations for changes to the policies and procedures of local law enforcement. Study & report what other cities are doing to provide reparations Date: May 23, 2023 Agenda Item #: VII.B. To:Human Rights and Relations Commission Item Type: Correspondence, Other From:Heidi Lee, Race & Equity Manager Item Activity: Subject:Advisory Communications to City Council Action, Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Motion to send the advisory communications to City Council. INTRODUCTION: In 2022 and 2023, the HRRC sent two advisory communications to the Edina City Council. At the May 2, 2023, joint work session between the City Council and the HRRC, the City Council requested that the HRRC resend these advisory communications to Council, for additional consideration. The first advisory communication was sent to Council on April 5, 2022, regarding a community incident, and the second was sent to Council on February 7, 2023, regarding the naming of community events. Date: May 23, 2023 Agenda Item #: VII.C. To:Human Rights and Relations Commission Item Type: Other From:Heidi Lee, Race & Equity Manager Item Activity: Subject:2024 Work Plan Development Introduction Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Staff Liaison Lee will discuss the process for developing the HRRC's 2024 work plan. Development of the work plan will begin in June 2023. Date: May 23, 2023 Agenda Item #: VIII.A. To:Human Rights and Relations Commission Item Type: Other From:Gillian Straub, City Management Fellow Item Activity: Subject:Tabling at AAPI Month Festival and Juneteenth Celebration Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Chair Stringer Moore and Vice Chair Bennett request volunteers from the HRRC to table at the May 27, 2023 Asian American Pacific Islander (AAPI) Month Festival from 2-5 p.m. at Rosland Park and at the June 19, 2023 Juneteenth celebration from 4-8 p.m. at Centennial Lakes P ark.