HomeMy WebLinkAbout05.23.2023 Meeting PacketAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Community Room, City Hall
Tuesday, May 23, 2023
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission April 25, 2023
V.Special Recognitions And Presentations
A.Introduction of New HRRC Member
B.Introduction of the Joint Community Police Partnership
VI.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VII.Reports/Recommendations
A.2023 Human Rights & Relations Commission Work Plan Update
B.Advisory Communications to City Council
C.2024 Work Plan Development Introduction
VIII.Chair And Member Comments
A.Tabling at AAPI Month Festival and Juneteenth Celebration
IX.Sta5 Comments
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli8cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: May 23, 2023 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:Gillian Straub, City Management Fellow
Item Activity:
Subject:Minutes: Human Rights & Relations Commission
April 25, 2023
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from March 28, 2023, HRRC meeting.
INTRODUCTION:
ATTACHMENTS:
Description
HRRC Minutes: April 25, 2023
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Edina City Hall, Community Room
April 25, 2023, 7 p.m.
I. Call to Order
Chair Stringer Moore called the meeting to order at 7:05 p.m.
II. Roll Call
Answering Roll Call: Chair Stringer Moore, Vice Chair Bennett, Commissioners Dawkins, Felton, Khalifa,
Rogers, and Segall.
Staff Present: Heidi Lee, Race & Equity Manager, Gillian Straub, City Management Fellow
Absent: Commissioner Ismail, Student Commissioners Ahluwalia and Jain.
III. Approval of Meeting Agenda
Motion by Commissioner Segall to approve the April 25, 2023, meeting agenda, seconded by
Commissioner Khalifa. Motion carried.
IV. Approval of Meeting Minutes
Motion by Commissioner Bennett to amend the March 28, 2023 meeting item V.A.
Introduction of New Members to read “Commissioners Dawkins and Khalifa introduced
themselves,” and approve the amended minutes from the March 28, 2023 meeting.
Seconded by Commissioner Khalifa. Motion carried.
Commissioner Ismail arrived at 7:08 p.m.
V. Special Recognitions and Presentations
A. Introduction of New HRRC Member
• Commissioner Rogers introduced himself to the Commission.
B. Member Orientation & Appointment Process
• City Manager Scott Neal reviewed board and commission member orientation materials.
• Commissioners discussed the appointment process for boards and commissions, the code
of conduct, demographic data of boards and commissions and related topics.
• City Manager recommended that any feedback for City Council on the appointment
process be provided through a memorandum to City Council by September 2023.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
VI. Reports/Recommendations
A. Human Services Task Force
• Commissioners discussed the role of the Human Services Task Force (HSTF).
• Commissioner Khalifa will serve as the HRRC representative on the HSTF.
B. 2023 Human Rights & Relations Commission Work Plan Update
• Staff Liaison Lee relayed that Commissioner Guadarrama passively resigned from the
Commission due to attendance.
• Commissioners described each initiative and discussed the following updates:
o Initiative 1: Sharing Values, Sharing Communities Event
• Vice Chair Bennett provided an update and Commissioners discussed
possible topics including child nutrition, felon disenfranchisement, drivers’
licenses for undocumented immigrants, early-learning in preventing bias,
civility and cultural awareness.
o Initiative 2: Days of Remembrance Event
• Commissioner Felton introduced and described the event and affirmed
the theme would be “Never Again.”
Motion by Commissioner Felton to offer all speakers not connected to the City a gift of the
event poster in the frame. Commissioner Khalifa seconded. Motion carried.
• Commissioner Felton plans to provide refreshments, and Staff Liaison Lee
plans to print the program for the event.
• Commissioners discussed the marketing plans for the event and potential
partners to promote the event.
• Chair Stringer Moore introduced the exhibit from World Without
Genocide.
Motion by Commissioner Felton for the World Without Genocide Exhibit to be part of the
lobby display for the Days of Remembrance event, to be displayed from May 1 through May
8, with a cost of $250. Seconded by Vice Chair Bennett. Motion carried.
o Initiative 3: Bias and Discrimination Event Response
• The Police Department provided an update at the March 28, 2023
meeting.
• Staff Liaison Lee introduced the opportunity to have police department
staff speak at the May meeting.
• Chair Stringer Moore and Commissioner Rogers volunteered to serve on
the subcommittee for this initiative.
o Initiative 4: Tom Oye Award
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
• Chair Stringer Moore and Commissioner Rogers volunteered to serve on
the subcommittee for this initiative.
o Initiative 5: Climate Action Plan HS 4-3
• Commissioner Segall noted that the subcommittee would focus its efforts
first on identifying the “organizations, networks, and connections” serving
vulnerable populations in the case of extreme weather events. Second,
Commissioners will develop questions to ask each of these organizations.
Finally, the Commissioners will draft a report.
o Initiative 6: Juneteenth Community Celebration
• Staff Liaison Lee provided an update on vendors, music, and events.
o Initiative 7: Bias and Discrimination Event Response Plan Review
• No update.
C. HRRC Participation at AAPI Month Festival
• Chair Stringer Moore introduced the opportunity to table at the AAPI Month Festival and
called for volunteers.
Motion by Commissioner Felton that the HRRC would have a table at the 2023 AAPI Month
Festival. Seconded by Commissioner Ismail. Motion carried.
D. HRRC Participation at Juneteenth
• Chair Stringer Moore introduced the opportunity to table at Juneteenth and called for
volunteers.
Motion by Commissioner Felton that the HRRC would have a table at the 2023 Juneteenth
celebration. Seconded by Commissioner Rogers. Motion carried.
VII. Chair and Member Comments
• Received.
VIII. Staff Comments
• Received.
IX. Adjournment
Motion by Commissioner Segall to adjourn the meeting, seconded by Commissioner Felton.
Motion carried.
Meeting adjourned at 9:21 p.m.
Date: May 23, 2023 Agenda Item #: V.A.
To:Human Rights and Relations Commission Item Type:
From:Heidi Lee, Race & Equity Manager
Item Activity:
Subject:Introduction of New HRRC Member Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Staff Liaison Lee will introduce and welcome new Commissioner Nelson.
Date: May 23, 2023 Agenda Item #: V.B.
To:Human Rights and Relations Commission Item Type:
Other
From:Heidi Lee, Race & Equity Manager
Item Activity:
Subject:Introduction of the Joint Community Police
Partnership
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Edina Community Engagement Officer Emily Jepson and Joint Community Police Partnership (JCPP) staff
Lulu Thompson will introduce the work of the JCP P and the Multicultural Advisory Committee (MAC).
Date: May 23, 2023 Agenda Item #: VII.A.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Heidi Lee, Race & Equity Manager
Item Activity:
Subject:2023 Human Rights & Relations Commission Work
Plan Update
Action, Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
The Commission will discuss initiative updates for the 2023 work plan. An updated work plan will be uploaded on
Friday, May 19, 2023.
ATTACHMENTS:
Description
2023 HRRC Work Plan
Council City Approved 12.6.22
Commission: Human Rights and Relations Commission
2023 Annual Work Plan
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Sharing Values, Sharing Communities Event. Determine
topic at least four months in advance of the scheduled event.
Deliverable
Plan and host event in 2023.
Leads
Bennett, Jain, Ismail,
Target
Completion Date
October 2023
3.28.23: Conversations about different potential topics for the event.
4.25.23: Planning will start in May 2023, subcommittee members asked HRRC members for potential topics.
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Days of Remembrance to be held in alignment with the
United States 2023 commemoration date. Potential need for
amended resolution if topic is broadened to include additional
events of genocide.
Deliverable
Plan & host a 2023 Days of Remembrance
Event with the possibility of amending initial
DOR resolution.
*Resolution amendment will require Council
approval.
Leads
Felton, Stringer
Moore, Bennett,
Dawkins
Target
Completion Date
April 2023
2.28.23: Draft agenda and potential dates discussed at HRRC meeting.
3.28.23: Event will be held on May 7 from 2-4p at City Council Chambers. Approved marketing of event.
4.25.23: Keynote speaker for event has been confirmed and display exhibit approval from HRRC.
5.19.23: Event completed on 5.7.23, which had about 60 people who attended with 318 views on City’s social media account. A survey was created to compile
feedback from attendees.
Council City Approved 12.6.22
Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Bias and discrimination event response:
• Respond to Bias events as described by the Bias Event Plan
• Continue quarterly meetings with Edina Police Department
Deliverable
Respond to bias events & participate in
quarterly meetings with PD.
Leads
Jain, Ahluwalia,
Felton, Stringer
Moore, Rogers
Target
Completion Date
December 2023
3.28.23: Police Department representatives attended 3.28.2023 meeting to provide updates to HRRC.
Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Tom Oye Award: Coordinate and select one recipient for the 2023 Tom
Oye Award.
Deliverable
Planning and selection of recipient of
Tom Oye Award.
Leads
Jain, Stringer Moore,
Rogers
Target
Completion Date
December 2023
4.25.23: Planning for Tom Oye will occur in late July/early August.
Council City Approved 12.6.22
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Climate Action Plan HS 4-3: Evaluate community organizations, networks,
and connections serving those who require special attention, such as
people who are elderly, homebound, isolated, living with disabilities, or
those likely to be in need of financial assistance, during or after extreme
weather events (e.g., heat, cold, and heavy precipitation). EEC will review
and comment on approved report.
Deliverable
Report to Council.
EEC: Review and comment.
Leads
Segall, Ismail, Stringer
Moore, Khalifa
Target
Completion Date
December 2023
4.25.23: Subcommittee met on 4.25.23 to start planning for this work plan.
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Provide feedback to staff regarding planning of 2023 Juneteenth City
event. Debrief after event and provide recommendations for the
direction of future events
Deliverable
Provide input to staff on planning
components of the Juneteenth event.
Leads
All
Target
Completion Date
February 2023
3.28.23: Staff Liaison provided updates of Juneteenth event and planning to HRRC.
4.25.23: Staff Liaison has provided updates to HRRC during meetings and will provide a debrief opportunity after the Juneteenth Community event has taken
place.
Initiative # 7 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review the Bias Event Response, if needed, make any recommended
changes to Council.
Deliverable
Report and recommendation to
Council if there are changes.
Leads
Jain, Ahluwalia, Felton
Khalifa, Rogers
Target
Completion Date
December 2023
4.25.23: Staff Liaison will send current Bias Event Response plan to subcommittee to review.
Council City Approved 12.6.22
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Ageism: helping community understand, how to mitigate it, educate and assess
With a focus on equity, study and report on location and features of, and access to, City facilities (i.e., parks and recreational facilities, community gardens,
meeting rooms, and transportation facilities including sidewalks and bicycle facilities)
Research and report potential models for Edina residents to review, comment on, and make recommendations for changes to the policies and procedures of local
law enforcement.
Study & report what other cities are doing to provide reparations
Date: May 23, 2023 Agenda Item #: VII.B.
To:Human Rights and Relations Commission Item Type:
Correspondence, Other
From:Heidi Lee, Race & Equity Manager
Item Activity:
Subject:Advisory Communications to City Council Action, Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Motion to send the advisory communications to City Council.
INTRODUCTION:
In 2022 and 2023, the HRRC sent two advisory communications to the Edina City Council. At the May 2, 2023,
joint work session between the City Council and the HRRC, the City Council requested that the HRRC resend
these advisory communications to Council, for additional consideration.
The first advisory communication was sent to Council on April 5, 2022, regarding a community incident, and the
second was sent to Council on February 7, 2023, regarding the naming of community events.
Date: May 23, 2023 Agenda Item #: VII.C.
To:Human Rights and Relations Commission Item Type:
Other
From:Heidi Lee, Race & Equity Manager
Item Activity:
Subject:2024 Work Plan Development Introduction Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Staff Liaison Lee will discuss the process for developing the HRRC's 2024 work plan. Development of the work
plan will begin in June 2023.
Date: May 23, 2023 Agenda Item #: VIII.A.
To:Human Rights and Relations Commission Item Type:
Other
From:Gillian Straub, City Management Fellow
Item Activity:
Subject:Tabling at AAPI Month Festival and Juneteenth
Celebration
Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Chair Stringer Moore and Vice Chair Bennett request volunteers from the HRRC to table at the May 27, 2023
Asian American Pacific Islander (AAPI) Month Festival from 2-5 p.m. at Rosland Park and at the June 19, 2023
Juneteenth celebration from 4-8 p.m. at Centennial Lakes P ark.