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HomeMy WebLinkAbout2023-02-14 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota Braemar Golf Course - 6364 John Harris Dr. Tuesday, February 14, 2023 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission Nov. 1, 2022 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Braemar Ice Arena/Braemar Field Program & Facility Update B.2023 Work Plan C.Annual Election of O-cers VII.Chair And Member Comments A.Recognize Park and Recreation Commissioners Years of Service VIII.Sta3 Comments A.Informational Items B.Upcoming Meetings and Events IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli7cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: February 14, 2023 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission Nov. 1, 2022 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the Nov. 1, 2022 P arks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Nov. 1, 2022 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course November 1, 2022 7 p.m. I. Call to Order Chair Ites called the meeting to order at 7:01 p.m. II. Roll Call Answering roll call were Commissioners Doscotch, Good, Haas, Ites, Pfhul, Spanhake, Strother, Weaver, Welsh and Student Commissioner Horsager. Commissioner DeFor arrived at 7:03 p.m. Staff Present: Staff Liaison Perry Vetter, Assistant Director Parks and Natural Resources Tom Swenson, Assistant Director Recreation and Facilities Tracy Peterson, General Manager Braemar Golf Course Joe Abood, Administrative Coordinator Janet Canton and Transportation Planner Andrew Scipioni III. Approval of Meeting Agenda Motion made by Strother to approve the meeting agenda. Motion seconded by Spanhake. Motion carried. IV. Approval of Meeting Minutes Motion made by Good to approve the Oct. 11, 2022 minutes. Motion seconded by Weaver. Motion carried. V. Special Recognitions and Presentations A. Pedestrian and Bicycle Master Plan Presentation Andrew Scipioni, Transportation Planner, outlined framework, implementation, and the role of staff and Transportation Commission in the plan. Mr. Scipioni discussed the 6 E’s of pedestrian and bike planning: engineering, education, encouragement, enforcement, evaluation, and equity. Commissioners asked questions related to the network growth, changes in the fund fees, interactions with the county, completion of twin loops, sidewalks on 58th St., opportunities for federal funding, cost of bike facilities, and annual budget. VI. Community Comment None VII. Reports/Recommendations A. Braemar Golf Operations Update Joe Abood, General Manager Braemar Golf Course and Dome, summarized the renovations/plans put in place from 2015-2019 created to correct the downward projection of the golf enterprise. Mr. Abood discussed the upward trend in the course that has resulted from the aforementioned renovations. Commissioners asked questions concerning the contract length Draft Minutes☒ Approved Minutes☐ Approved Date: with Top Tracer, marketing budget, next generation of golfers, concerns, events at the golf course, and dome parking. B. Proposed Parks & Recreation Fees for 2023 Assistant Director Petersen discussed the history of fee philosophy, key factors that impact costs, and staffing challenges. Assistant Director Petersen outlined the proposed fees changes at the Aquatic Center, Braemar Arena and Sports Dome, Centennial Lakes, Braemar Golf Course and Dome, Edinborough Park, and Arneson Acres. Commissioners asked questions regarding prepay at the golf course, price increase of season passes at the Aquatic Center, and the punch card for Braemar Field. Motion made by Strother to recommend the attached proposed 2023 Parks & Recreation Department fees to the City Council. Motion seconded by Good. Motion carried. C. 2022 Work Plan Discussion Initiative #1 – Present Information about Parks and Recreation Facilities, Services, and Systems with up to Six Community Groups. No update given. Initiative #2 – Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. No update given. Initiative #3 – Research Opportunities to Expand Volunteer Assistance for Park Initiatives. No update given. Initiative #4 – Provide Support with Educational Opportunities for the Local Option Sales Tax in the Community as Needed. Initiative completed. Initiative #5 – Review and Comment on Amendments to the Park Ordinances Being Recommended by Staff for Update. Initiative completed. Initiative #6 – Review and Comment on the Proposed Grandview Plan. No update given. VIII. Chair and Member Comments Chair Ites noted he hopes people will get out to vote, because it is evident that Braemar Arena needs work. IX. Staff Comments A. Informational Items Staff Liaison Vetter gave the following updates:  Last play at the golf course was Oct. 31.  The Sports Dome is now up.  The schedule for the backyard rink has been pushed back due to weather.  Edinborough Park has pickleball courts available in the morning. Draft Minutes☒ Approved Minutes☐ Approved Date: B. Upcoming Meetings and Events Staff Liaison Vetter stated that the December Parks & Recreation Commission meeting could be taken off the schedule if the Commissioner desires. Staff does not have any agenda, discussion or report items. X. Adjournment Motion made by Good to adjourn the Nov. 1, 2022 meeting at 8:39 p.m. Motion seconded by Pfuhl. Meeting adjourned. Date: February 14, 2023 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Tracy Petersen, Assistant Director-Recreation & Facilities Item Activity: Subject:Braemar Ice Arena/Braemar Field Program & Facility Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: General Manager, Chad Eischens, will provide an update on programs and operations at Braemar Arena/Braemar Field. ATTACHMENTS: Description Braemar Ice Arena/Braemar Field Program & Facility Presentation Braemar Arena & Field Parks and Recreation Commission Presentation Chad Eischens –General Manager February 14, 2023 Braemar Arena •2022 –2023 Ice Usage •≈ 100 staff members •17 acres of outdoor space •134,000 sq. ft. of indoor space •≈ 500,000 visitors/year •Home of EHS boys and girls hockey, BCLFSC, Da Beauty League, 14 tournaments •80% of prime ice is sold •Return to “normal” EdinaMN.gov 2 Opportunities at Braemar Arena •Building automation •Participation •LOST •Reservation software EdinaMN.gov 3 Challenges at Braemar Arena •Staffing •Climate Change-Backyard Rink •Customer interactions •Aging Equipment •Refrigeration and maintenance equipment EdinaMN.gov 4 Braemar Field •Full size soccer field, walking track & 3 batting cages •≈ 6 staff members •17 acres of outdoor space •100,000 sq. ft. of indoor space •≈ 100,000 visitors/year •88% of prime field space is sold EdinaMN.gov 5 Opportunities at Braemar Field •Increasing demand •Blower control system EdinaMN.gov 6 Challenges at Braemar Field •Staffing •Turf and shell replacement EdinaMN.gov 7 Looking Ahead •Parking lot completion •Dome take down •Sport court install •West and South ice out EdinaMN.gov 8 Date: February 14, 2023 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:2023 Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please verify and ensure adequate assignments for the 2023 Parks and Recreation Commission Work P lan. INTRODUCTION: Attached is the City Council approved 2023 Work Plan for the Parks and Recreation Commission. Commissioners should note the new format of the approved work plan document. T his is part of an effort to post all commission and city council work plans and related progress publicly. T hat publishing should be live at the end of the first quarter of 2023. For projects 1.1.1 Fred Richards Park, 1.1.2 Braemar Park, and 1.1.3 Braemar Arena staff is reviewing stakeholder involvement opportunities and has initially identified opportunities in the following areas that will need commissioner representation: · Fred Richards Park Master Plan Implementation – Community Playground · Fred Richards Park Master Plan Implementation – Food & Beverage, Programming Space · Fred Richards Park Master Plan Implementation – Public Art · Braemar Park Master Plan Implementation – Trail Improvements/Natural Resources · Braemar Park Master Plan Implementation – Courtney Field Improvements · Braemar Arena Improvements (Phase I – Renovation Planning) · Braemar Arena Master Plan Development (Phase II – Expansion Planning) Please discuss and ensure adequate commissioner assignments per initiative. Up to four regular commissioners and unlimited student commissioners can be assigned per initiative. ATTACHMENTS: Description 2023 PARC Work Plan Parks & Recreation Commission Work Plan 2023 - Parks & Recreation Commission Report Created On: Jan 02, 2023 Plan Number Initiative Type Description Deliverable Council Charge Target Completion Date Leads Budget Required Project 1.1.1 Project Support Fred Richards Park Implementation In support of the Fred Richards Park master plan implementation efforts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: •Playground process •Facility/Food and Beverage Operations •Public Art Bring the community perspective to the implementation process by representing on various community input opportunities to enhance design development. Review and comment on select concepts to further design development. Charge 2: Review & Comment Q4 Strother, Weaver, Pfuhl None requred. Project 1.1.2 Project Support Braemar Park Implementation In support of the Braemar Park master plan implementation efforts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: •Off trail and pedestrian trail system development •Athletic and active area development •Natural Resource restoration Bring the community perspective to the implementation process by representing on various community input opportunities to enhance design development. Review and comment on select concepts to further design development. Charge 2: Review & Comment Q4 Good, Spanhake, Williams (s) None required. Project 1.1.3 Project Support Braemar Arena Implementation In support of the Braemar Park master plan implementation efforts for Braemar Arena assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: •Infrastructure replacement Bring the community perspective to the implementation process by representing on various community input opportunities to enhance design development. Review and comment on select concepts to further design development. Charge 2: Review & Comment Q4 Good, Spanhake, Williams (s) None required. Page 1 Plan Number Initiative Type Description Deliverable Council Charge Target Completion Date Leads Budget Required Project 1.1.4 Project Alternative Funding Sources Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. The report will include a philanthropic wish list. Report to council.Charge 1: Study & Report Q2 Pfuhl, Haas, Doscotch None required. Project 1.1.5 Project Comparable Community Parks / Recreational Opportunities Review external recreational opportunities from comparable communities and contrast with Edina offerings to identify any service gaps for future strategic and financial planning. Report to council. Investigate external comparison cities and report on service gaps for future strategic and financial planning. Charge 1: Study & Report Q3 Doscoth, Haas, Defor (s) None required. Project 1.1.6 On-going / Annual Parks and Recreation Presentations Continuation of 2022 Initiative to present information about Parks and Recreation facilities, services, and systems with up to six community groups. Including staffing needs for the success of programs and any referendum progress if successful. Presentation document with Communications support and deliver presentation to six community groups Charge 4: Review & Decide Q4 Good, Welsh, Haas, Weaver None required. Report Legend No Update Overdue #Priority Page 2 Date: February 14, 2023 Agenda Item #: VI.C. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Annual Election of Officers Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Conduct annual election of officers. INTRODUCTION: Annual Elections Timeline. Each Board and Commission is required to annually elect a Chair and Vice Chair. As outlined in all Board and Commission bylaws, Boards and Commissions are asked to hold their annual elections in February. Election Process. A quorum must be present in order to hold elections (a quorum is half of the voting members plus one). At the regular scheduled meeting selected for annual elections, the current Board or Commission Chair opens the floor for nominations. Nominations will be first accepted for the Chair and a vote will take place. Then nominations will be accepted for a Vice Chair and a vote will take place. Once all members have had the chance to nominate a member or themselves, the Commission can take a vote. Vote will be by hand and not by paper ballot. A member may nominate him/herself for a position. There must be a second for each nomination. In the case of a split vote, a Board or Commission could table their annual elections to the next scheduled meeting to allow more member input. Office Terms. Per City Code, each appointed Chair and Vice Chair shall serve a term of one year. The term of Chair and Vice Chair will begin on March 1 of each year. No person shall serve more than three consecutive one-year terms as Chair of a Board or Commission. A Chair elected to fill a vacancy shall be eligible to serve three full terms in addition to the remainder of the vacated term. Duties of the Commission Chair are: · Prepare agenda with staff liaison · Lead meeting and facilitate discussion · Ensure bylaws are followed · Maintain meeting decorum · Facilitate development of annual work plan · Consult with members regarding attendance issues · Encourage participation by commissioners and the public Duties of the Commission Vice Chair are: · Support the Chair as needed · Perform the Chair duties if the chair is unavailable Date: February 14, 2023 Agenda Item #: VII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Recognize Park and Recreation Commissioners Years of Service Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Recognize Commissioner Greg Good and Commissioner Julie Strother for their years of service to the Edina Park and Recreation Commission and their contributions to the Edina community. INTRODUCTION: February 14 is the last official meeting for Commissioner's Good and Strother as they have reached the maximum term limits as prescribed by Edina City Code. ATTACHMENTS: Description Staff Report February 14, 2023 Parks and Recreation Commission Members Perry Vetter, Parks and Recreation Director Recognize Park and Recreation Commissioners Years of Service Information / Background: February 14 is the last official meeting for Commissioner's Good and Strother as they have reached the maximum term limits as prescribed by Edina City Code. Beginning in 2016, Commissioner Good and Strother were appointed and involved with the following action items: • Review and of the design and community engagement plan of Arden Park master plan • Master plan adoption of Braemar Park and subsequent updates • Reconstruction of Braemar Golf Course • Bridge replacement in Centennial Lakes Park • Review of the Nine Mile Creek Regional Trail development with Three Rivers Park District and the Nine Mile Watershed District • Master plan adoption of Fred Richards Park and Phase I improvements • Completed a study and report for field, courts and rinks capacity and utilization • Chaired a cross-commission committee to develop a plan on Edina Grand Rounds • Studied and reported on the strategic goal of having 15% of Edina land dedicated to parks and green spaces, added additional study metrics • Input, planning and the adoption of the Parks Strategic Plan • Working on the Park Signage replacement plan and began implementation • Reviewed the Weber Woods initial plan acquisition of almost ten acres from the City of Minneapolis • Approval of the Tranquility Garden at Arneson Acres Park by the Edina Garden Council • Improvements to the Edina Aquatic Center • Creation of the Mooty Pickleball complex at Rosland Park • Courtney Field improvements and lighting upgrades • Addition of Top Tracer technology to the Braemar Golf Dome • Recommending the renaming of Garden Park to Yancey Park STAFF REPORT Page 2 Commissioner Good also served as both Chair and Vice Chair and the commission representative to the Comprehensive Guide Plan process. In addition to these major accomplishments there are many other items and countless hours of dedication contributed over the years to the City of Edina and its residents. For that we are grateful for their service. Action Requested: Recognize Commissioner Greg Good and Commissioner Julie Strother for their years of service to the Edina Park and Recreation Commission and their contributions to the Edina community. Date: February 14, 2023 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Informational Items Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Attached are informational items for January and February covering Parks and Recreation activities. ATTACHMENTS: Description Informational Items - January 2023 Jan. 10, 2023 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Informational Items Information / Background: Adaptive Rec Programming • Staff is looking to partner with Reach for Resources, Inc. to provide additional programming. The Parks and Recreation Department currently uses this organization to provide inclusion services to our program and youth athletic association participants. The use of Reach for Resources, Inc. will give our adaptive participants more opportunities to participate in programming that is organized and staffed by Reach for Resources, Inc. Braemar Field • Braemar Dome opened for the season on Saturday, Nov 5. Many groups are scheduled throughout the winter to utilize the turf for practices, training and open play. The walking track and open soccer have already been popular activities with the colder temps we have been experiencing outside. Capital Improvement Program Funding • On Dec. 20, 2022, the City Council adopted the 2023 Operating and 2023-2028 Capital improvement budget. Included in that capital budget was an increase in funding for park projects, including the acceleration of playground and park building shelter replacements. This investment allows the average age of playground equipment in Edina to be drastically lower over the five-year capital budget. 26 31 1714 19 615 1 0 15 30 2023 2028 w/o Funding 2028 w funding Age of Playgrounds Oldest PG Average PG Newest PG STAFF REPORT Page 2 • This funding allows for the following projected playground replacements to occur: o 2023: Todd, Walnut Ridge, and Strachauer Parks o 2024: Birchcrest, Highlands, and Yancey Parks o 2025: Tingdale and Normandale Parks o 2026: Heights, Kojetin, and Sherwood Parks o 2027: Alden, Pamela, and York Parks o 2028: McGuire Park o * (2022 Parks: Fox Meadow and Wooddale Parks) • This funding allows for the following projected park shelter replacements to occur: o 2025: Lewis Park building o 2027: Strachauer Park building o 2028: Normandale Park Building Centennial Lakes Park • The winter skating season is in full swing at Centennial Lakes Park. It’s been a challenging season so far with the weather. Staff has implemented a new system for skate rental which has increased the efficiency of getting customers set up to get skates, change skate sizes, return skates, etc. • Performers are sought for the Centennial Lakes Park summer series. Performances must be family friendly, and performers need to supply their own equipment. Stipends range from $150 to $250, with more for some premium dates. Interested performers must fill out and submit the application and more details at CentennialLakesPark.com by Jan. 31, 2023. Minnehaha Creek, Arden Park Restoration National Engineering Award • The restoration of Arden Park and the portion of Minnehaha Creek that runs through it was recently recognized with a national engineering award. The 2022 Engineering Excellence Awards recently showcased 195 ACEC member firm achievements from throughout the nation and internationally. Work at Arden Park was part of a series of improvements along Minnehaha Creek to restore the creek from Minnetonka to Minneapolis in a way that connects people and communities to a vibrant, healthy, beautiful natural resource. The Arden Park project was a collaboration between the Minnehaha Creek Watershed District and City of Edina. Outdoor Ice Rinks • The outdoor ice rink skating season is underway at 12 locations with a warming house and rink lighting (Arden Park, Cornelia School Park, Countryside Park, Creek Valley Park, Highlands Park, Lewis Park, Normandale Park, Pamela Park, Strachauer Park, Todd Park, Walnut Ridge Park, and Weber Park) plus a pleasure rink at Wooddale Park. Regular rink hours are M-F: 4-9:30 pm, Sat. 9 am – 9:30 pm and Sun. 1-9 pm. Spring/Summer Activities Directory • Planning is underway for the spring/summer Activities Directory. Registration will be open for Edina residents at noon, Feb. 15 and for everyone else at noon, Feb. 22. STAFF REPORT Page 3 Summer Hiring Campaign • Staff is working in partnership with Human Resources and Communications Department to create a new branding initiative for our upcoming summer hiring. The new branding will include video, printed materials and social media posts. In addition, staff will be utilizing a list of new avenues to try and reach potential hires. Some positions will also continue with the successful hiring and commitment incentives which were utilized last year. Summer Parks and Recreation Intern • Staff will be advertising for a summer parks and recreation intern again for this year. The internship was successful last summer and provided enhancement to the department and provided a quality, well-rounded experience for the intern. Date: February 14, 2023 Agenda Item #: VIII.B. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Attached are the upcoming meetings and events for 2023. ATTACHMENTS: Description Upcoming Meetings and Events Feb. 14, 2023 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming 2023 Meetings and Events Date 2023 Regular Meetings Time Location* Tues. Feb. 14 Regular Meeting • Annual Election of Officers • Braemar Arena update 7:00 pm Braemar Golf Course Tues. March 14 Regular Meeting • Senior Center update • Community Forestry/Tree Sale update • Review and comment on the Strachauer Park master plan 7:00 pm Braemar Golf Course Tues. April 11 Regular Meeting 7:00 pm Braemar Golf Course Tues. May 9 Regular Meeting 7:00 pm Braemar Golf Course Tues. May 16 Joint City Council and PARC Work Session • Updates on 2023 Work Plan 5:30 pm City Hall Tues. June 13 Regular Meeting 7:00 pm Braemar Golf Course Tues. July 11 Regular Meeting 7:00 pm Braemar Golf Course Tues. Aug. 8 Regular Meeting 7:00 pm Braemar Golf Course Tues. Sept. 12 Regular Meeting 7:00 pm Braemar Golf Course Tues. Oct. 3 City Council Work Session • Chair presentation of 2024 Work Plan 5:30 pm City Hall Community Room Tues. Oct. 10 Regular Meeting 7:00 pm Braemar Golf Course Mon. Nov. 13** Regular Meeting 7:00 pm Braemar Golf Course Tues. Dec. 12 Regular Meeting 7:00 pm Braemar Golf Course Date 2023 Events Time Location June 19 Juneteenth Celebration Centennial Lakes Sept. 9 & 10 Fall into the Arts Festival Centennial Lakes * Regular Commission meetings will be held in the Hoyt and Blanchard Room, lower level of Braemar Golf STAFF REPORT Page 2 Course, 6364 John Harris Drive, Edina. ** Date Adjustments – In accordance with the 2023 Observed City Calendar.