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Home My WebLink About2023-04-11 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota Braemar Golf Course - 6364 John Harris Dr. Tuesday, April 11, 2023 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission March 14, 2023 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Strachauer Park Concept Review B.2023 Commission Work Plan VII.Chair And Member Comments VIII.Sta. Comments A.Upcoming Meetings and Events IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli3cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: April 11, 2023 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Minutes: Parks & Recreation Commission March 14, 2023 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the March 14, 2023 Parks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission March 14, 2023 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course March 14, 2023 7 p.m. I. Call to Order Chair Doscotch called the meeting to order at 7 p.m. II. Roll Call Answering roll call were Commissioners Doscotch, Haas, Ites, Luangrath, Pfuhl, Spanhake, Weaver, Welsh and Ytterbo Absent: Student Commissioners Horsager and DeFor Staff Present: Staff Liaison Perry Vetter, Assistant Director Recreation and Facilities Tracy Peterson, Recreation Supervisor Casey Hagert, Recreation Supervisor Nicole Gorman, City Forester Luther Overholt and Administrative Coordinator Janet Canton III. Approval of Meeting Agenda Motion made by Haas to approve the meeting agenda. Motion seconded by Pfuhl. Motion carried. IV. Approval of Meeting Minutes Motion made by Haas to approve the Feb. 14, 2023 minutes. Motion seconded by Spanhake. Motion carried. V. Special Recognitions and Presentations A. Welcome New Members to the Parks & Recreation Commission Commissioner Greg Ytterbo and Commissioner Joe Luangrath introduced themselves to the Commission. The Commission introduced themselves to the new Commissioners. VI. Community Comment None VII. Reports/Recommendations A. Senior Center Update Nicole Gorman, Recreation Supervisor, gave a presentation updating the Commission on the facts, services, classes, rentals, new programs, etc. at the Senior Center. The Commission thanked Recreation Supervisor Gorman for her update. B. Outdoor Ice Rink Season Recap & Preview of Summer Sports Casey Hagert, Recreation Supervisor, gave a presentation outlining the staff, attendance, etc. from the past outdoor ice rink season. He also gave an update on the upcoming rentals and Draft Minutes☒ Approved Minutes☐ Approved Date: programming/registration. The Commission asked questions about offering more programming, and the popularity of programs. C. Community Forestry Update Luther Overholt, City Forester, gave an update on the first residential tree sale, the NextGen tree sale and the revised residential tree ordinance. The Commission asked questions regarding educating the public on tree planting guidelines, funding, and success rates of planted trees. D. 2023 Work Plan Commissioner Doscotch gave an explanation and introduction of the six initiatives on the 2023 Work Plan. Initiative #1 – Support Fred Richards Park Implementation. Commissioner Ites informed the Commission the committee met today and discussed their next steps and would like to meet with Staff Liaison Vetter to give them some guidance on the three bullet points assigned by staff. Initiative #2 – Support Braemar Park Implementation. No update given. Commissioner Luangrath asked to be added to this initiative. Initiative #3 – Support Braemar Arena Implementation. No update given. Commissioner Spanhake will be the lead on this initiative. Commissioner Ytterbo asked to be added to this initiative. Initiative #4 – Alternative Funding Sources. No update given. Commissioner Pfuhl indicated she could drop off this initiative if someone else wanted to be on it. Initiative #5 – Comparable Community Parks/Recreational Opportunities. Commissioner Luangrath asked to be added to this initiative. Initiative #6 – Parks & Recreation Presentations. Commissioner Weaver indicated they are building a presentation and determining the next steps. VIII. Chair and Member Comments Commissioner Ites discussed the continued parking problem by the golf dome. IX. Staff Comments A. Informational Items Staff Liaison Vetter gave the following updates:  Aquatic Center season passes are now available at a discounted rate through April 30.  With the recent press Braemar Arena has received regarding the Zamboni driver shortage has led to new applications.  They have started their summer hiring campaign and have sent out advertisements. B. Upcoming Meetings and Events Staff Liaison Vetter indicated that the next meeting will be held on Tuesday, April 11, 2023 and they hope to bring the Strachauer Master Plan for the Commission to review and comment. Draft Minutes☒ Approved Minutes☐ Approved Date: Also, the Joint City Council and Parks & Recreation Commission work session will be held on Tuesday, May 16, 2023 at 5:30 p.m. X. Adjournment Motion made by Pfuhl to adjourn the March 14, 2023 meeting at 8:40 p.m. Motion seconded by Weaver. Meeting adjourned. Date: April 11, 2023 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Strachauer Park Concept Review Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: The Parks and Recreation Commission is asked to review the preferred concept plan and associated renderings. Staff will present the plan and answer questions of commissioners. Commissioners should then provide comments on the proposed design plan for Strachauer Park. Comments will be included in all future correspondence for the advancement of a final design plan. T he commission is not asked to adopt a motion or approve the concept plan. INTRODUCTION: See attached staff report. ATTACHMENTS: Description Staff Report April 11, 2023 Parks and Recreation Commission Amanda Clarke, Recreation Supervisor Strachauer Park Master Plan – Concept Review and Comment Information / Background: Strachauer Park is located at 6200 Beard Avenue South. It is approximately 3.91 acres. This park was formerly named Beard Park and in 1984 the park was renamed Strachauer Park in honor of Hermann Strachauer who served on the Park Board from 1948 to 1961 and was involved in the early stages of the Edina Park system. Strachauer Park was constructed in the early 1960s. At that time, it was graded and seeded and had a small portable backstop. The playground equipment was added in 1964 and a skating rink with a portable warming house was built in 1967. The permanent warming house was built in 1974 with a new hockey rink and lights. A hard surface court was added with new playground equipment in 1972. The new playground equipment was installed in 1985 and replaced in 1996. Strachauer serves as an off-leash dog park seasonally during certain warm weather months. Strachauer Park contains the following recreational land uses: • Playground Area • Basketball Court • Hockey Rink and Open Ice Rink with Lights • Multi-use sports field/open lawn space • Park Shelter with restrooms • Park building/warming house • Seasonal off-leash dog area STAFF REPORT Page 2 Park Service Area Strachauer park is located on the southern portion of the Northeast quadrant of the City of Edina. The NE quadrant contains 14 total parks with 130 total acres, which is approximately 9% of the total city park acreage in the community. Within the service area of Strachauer Park, two other city parks offer recreational pursuits at Chowen Park 1.0 acres and Pamela Park 65 acres. Strachauer Park has a triangular shape and is bounded by 62nd St W to the north and Beard Pl on its western edge, and County Road 62 to the south and east. Access to the park is via the immediate neighborhood to the west and north via residential street system for vehicles and as a pedestrian either on limited sidewalks or street access. Master Planning Process The creation and adoption of a park master plan assists with guiding future improvements to reach an adopted vision for the park. Because funding typically is limited and potentially would be allocated in phases to construct certain amenities and not in one budget cycle, the master plan guides decisions in the event the plan would have to be funded incrementally. I. Public Participation Plan The Public Participation Plan for Strachauer Park is attached to this report. The purpose is to create a process to gather input on designs that will guide/identify investments to be made at Strachauer Park. II. Introduction to Values Viewfinder Introduction to Values Viewfinder The goal of the Values Viewfinder is to incorporate City Council values in City decision-making processes. The Values Viewfinder team developed a tool to help decision-makers understand, evaluate, and communicate the impact, opportunities and trade-offs of a given decision using the lens of a) community engagement, b) health in all policies, c) race & equity and d) sustainability. STAFF REPORT Page 3 The four disciplines collectively achieve community well-being. The Values Viewfinder tool includes three sections: 1. Framing: To orient the user to common terms and to set a baseline understanding of the initiative, key stakeholders, and considerations 2. Questions: A community well-being matrix questionnaire to identify opportunities and tradeoffs. 3. Evaluation: To understand early in an initiative how to manage success and track metrics. Purpose and Scope of this Process The purpose of using the Values Viewfinder tool in the Strachauer Park Master Plan process is to explore future adjustments and asset investments to park infrastructure and programming in a way that considers community-wellbeing. The Values Viewfinder tool is part of this process as a tool to facilitate discussion and surface questions and ideas that may have been overlooked without its use. The Values Viewfinder tool is not being used as an additional criterion to meet in this project. I. Neighborhood Engagement Event – Values Viewfinder process The City of Edina's Values Viewfinder Team led a community workshop on September 29. The purpose of using the Values Viewfinder tool in the Strachauer Park Master Plan process is to ensure that future investments to park infrastructure and programming reflect City Council Values and community-wellbeing. Attached is the Community Workshop- Values Viewfinder Memo. II. Concept Plan Feedback Based off the neighborhood engagement event feedback Confluence, working to provide landscape design services for this project, created four concepts to gather feedback. Each concept was unique in recreational amenity offering, layout and aesthetics. They were labeled Red, Blue, Green and Pink as to not give weight or order for feedback instead of labeling A, B, C, D or 1, 2, 3, 4 etc. to not bias the feedback. Those early concept are included as attachments for background information. Concept review and feedback submittals occurred on Better Together Edina (BTE) from Dec. 1-15 and a community open house was conducted on Dec. 7. Feedback was taken from all four concepts and used to create the next version, referred to as a preferred concept. The Preferred concept is currently listed on BTE for feedback until April 23. In addition to receiving open ended feedback, staff asked the question of the community, “Do elements of this concept reflect how you envision Strachauer Park?” III. Preferred concept for comment The preferred concept combined various aspects of all plans and is attached along with some rendered imagery for review. The commission is asked to review and comment on this version. Pending feedback from the resident feedback opportunity and the commission there may be more refinement or changes to the preferred concept before a final version is reviewed by the City Council. STAFF REPORT Page 4 Current Amenities Proposed Amenities • Playground Area * • Playground Area • Basketball Court • Basketball Court • Hockey Rink and Open Ice Rink with lights * • Hockey Rink and Open Ice Rink with lights • Multi-use sports field/open lawn space • Multi-use sports field/open lawn space • Park building/warming house with restrooms * • Park building/warming house with restrooms • Seasonal off-leash dog area • Year round off-leash dog area • Sport court games • Open air pavilion * These current amenities are all functionally obsolete or beyond their lifecycle and are overdue for replacement. • Hammock grove • Improved CR 62 sound buffering • Picnic areas • Internal walking paths • Naturalized plantings • Potential solar panels on park building roof Scheduled Capital Improvements The capital improvement program (CIP) is a policy document that reflects budgetary allocations approved by the Edina City Council. Within that document the following funding specifically for Strachauer Park was allocated prior to this planning process. The CIP is updated on a biannual basis and most recently adopted by the City Council on December 20, 2022, for the following: 2023: Phase I: Playground Equipment Replacement $200,000 2027: Phase II: Improvements/Shelter Replacement $1,100,000 Cost estimating for the initial and preferred concepts is not part of the plan development process and is conducted a later stage prior to having a final design for consideration of approval. Elements of the master plan would exceed available funding currently allocated. This is also why a master plan is critical as the potential for incremental investments would be guided by the plan and plan priorities. Current Park Operational Aspects Operations for Strachauer Park currently consist of providing scheduled and routine maintenance activities in a similar fashion to much of our general park system. Staff are assigned scheduled and prioritized tasks to complete that include other park areas and are not assigned or staffed out of the park. Maintenance resources are allocated across the system and not by specific park location. Programming for Strachauer Park currently consists of the operation of the winter skating season and operation as a warming house location. Due to the lack of facilities at the park there are limited other programming opportunities. Improved facilities would provide an opportunity to provide programs at the park if schedule and operating budget allowed. Demand for field space is rising and will continue to rise for all sports. This outcome is based on existing data and future trends in youth demographics in Edina. The current field space at Strachauer will be optimized to best manage the impact to the neighborhood during scheduled field use. As part of the review of how this park is actively programmed secondary neighborhood impacts where identified. Those are primarily traffic and parking due to organized soccer – scheduled by the city, operated by community associations - on the adjacent neighborhood. The site plays an important role in providing field needs for the park system. Approximately 9% of all rectangular field use is conducted at Strachauer Park. STAFF REPORT Page 5 There is no new field space available in Edina to relocate youth sports. While the turf area can accommodate the athletic usage, the secondary impact of traffic and parking are evident. Addressing those concerns is a priority of staff to design a field schedule structure that while using the fields could address the secondary impacts by switching user types for all sites, working collaboratively with other partners, and reviewing alternate secondary spaces. This is a larger issue than the planning process and shall be addressed as it impacts the entire park system, regardless of this park design. Efforts will continue so that the current field space at Strachauer will be scheduled to best manage the impact to the neighborhood during those periods. Action Requested: Parks and Recreation Commission - Review and Comment The Parks and Recreation Commission is asked to review the preferred concept plan and associated renderings. Staff will present the plan and answer questions of commissioners. Commissioners should then provide comments on the proposed design plan for Strachauer Park. Comments will be included in all future correspondence for the advancement of a final design plan. The commission is not asked to adopt a motion or approve the concept plan. Next steps The planning process is currently in the review and comment phase. Upon completion of this phase staff will review the engagement comments and answer questions related to the current design. If there needs to be revisions those will be conducted, and another round of review and comment will be conducted. If there appears to be consensus on the concept, it will be advanced for review and comment by the City Council. Attachments: 1. Preferred Concept Plan and renderings for Strachauer Park 2. Public Participation Plan 3. Values Viewfinder Tool Utilization: Community Meeting Report Out 4. Edina Strategic Plan Inventory Assessment Strachauer Park 2014 5. Initial Concept Plans (Red, Pink, Blue, Green) 113 427 559 162 517 992 297 412 0 200 400 600 800 1000 1200 Alden Braemar Creek Valley Highlands Lewis Pamela Strachauer Yancey Total hours of scheduled use per park 2022 outdoor field season MARCH 2023EDINA, MN STRACHAUER PARK CONCEPT PAVED PATH PARKING PARK SIGN HAMMOCK GROVE FLEX LAWN/SOCCER SEATING ELEMENT PICNIC AREA BASKETBALL HOOP BASKETBALL COURT PICNIC AREA PLAY FOUR SQUARE/ COURT GAMES PICNIC AREA PARK SIGN DOG RUN SHELTER & RESTROOMS SLEDDING HOCKEY RINK NATURALIZED EDGE OPEN SKATE SHELTER ENTRY VESTIBULE FENCE AROUND DOG PARK PLAZA BEARD PLACECROSSTO WN H WY WEST 62ND STREET STRACHAUER PARK CONCEPT MARCH 2023 STRACHAUER PARK CONCEPT EDINA, MN BIKE STATIONFOUR SQUARE BASKETBALL HOCKEY RINK GATHERING AREA W/ SHELTER PICNIC AREA MARCH 2023EDINA, MN STRACHAUER PARK CONCEPT ENCLOSED ENTRY VESTIBULE GATHERING AREA W/ SHELTER DOG PARK EXISTING WOODLAND MARCH 2023 STRACHAUER PARK CONCEPT EDINA, MN SLEDDING HILLHAMMOCK GROVETRAILS / PATH NETWORK NATURALIZED AREAS PLAY FEATURESGATHERING AREA W/ SHELTERKIDS SOCCER MARCH 2023EDINA, MN STRACHAUER PARK CONCEPT PICNIC AREAOPEN SKATE/FLEX LAWNHOCKEY RINK NATURALIZED AREA RECREATIONAL COURTGATHERING AREA W/ SHELTEREXISTING WOODLAND SLEDDING HILL MARCH 2023 STRACHAUER PARK CONCEPT EDINA, MN PARK SIGN CITY SIDEWALK GATHERING AREA W/ SHELTER DOG PARKEXISTING WOODLAND HOCKEY RINK TRAILS / PATH NETWORK PARKING MARCH 2023EDINA, MN STRACHAUER PARK CONCEPT PARK SIGNCITY SIDEWALK PICNIC AREARECREATIONAL COURT PARKING KIDS SOCCER NATURALIZED AREA TRAILS / PATH NETWORK MARCH 2023 STRACHAUER PARK CONCEPT EDINA, MN HAMMOCK GROVE BIKE STATIONSWINGS HOCKEY RINKNET CLIMBERGATHERING AREA W/ SHELTER PLAY FEATURE ACCESSIBLE MERRYGO ROUND MARCH 2023EDINA, MN STRACHAUER PARK CONCEPT HAMMOCK GROVE NET CLIMBERGATHERING AREA W/ SHELTER ACCESSIBLE MERRYGO ROUND PLAY FEATURE SWINGS MARCH 2023 STRACHAUER PARK CONCEPT EDINA, MN KIDS SOCCER ACCESSIBLE MERRYGO ROUND SWINGSHAMMOCK GROVE RECREATIONAL COURT NET CLIMBER GATHERING AREA W/ SHELTER PLAY FEATURE MARCH 2023 KIDS SOCCER ACCESSIBLE MERRYGO ROUND BERMED LAWN SWINGSHAMMOCK GROVE NET CLIMBER GATHERING AREA W/ SHELTER PLAY FEATURE EDINA, MN STRACHAUER PARK CONCEPT MARCH 2023 STRACHAUER PARK CONCEPT EDINA, MN GATHERING AREA W/ SHELTER KIDS SOCCER SLEDDING HILLDOG PARK PICNIC AREA HOCKEY RINK PARKING RECREATIONAL COURT HAMMOCK GROVEPLAY FEATURES PICNIC AREA MARCH 2023 ACCESSIBLE MERRYGO ROUNDPLAY FEATURE EDINA, MN STRACHAUER PARK CONCEPT GATHERING AREA W/ SHELTER SWINGSHAMMOCK GROVE KIDS SOCCER RECREATIONAL COURT NET CLIMBER OPEN SKATE/FLEX LAWN MARCH 2023 STRACHAUER PARK CONCEPT EDINA, MN GATHERING AREA W/ SHELTER KIDS SOCCER SLEDDING HILLHOCKEY RINK PARKING RECREATIONAL COURT HAMMOCK GROVE PLAY FEATURES MARCH 2023EDINA, MN STRACHAUER PARK CONCEPT HAMMOCK GROVEKIDS SOCCER HOCKEY RINKPLAY FEATURESPICNIC AREA SLEDDING HILL GATHERING AREA W/ SHELTER RECREATIONAL COURT THIS PAGE LEFT INTENTIONALLY BLANK PUBLIC PARTICIPATION PLAN I STRACHAUER PARK MASTER PLAN I CITY OF EDINA 1 PUBLIC PARTICIPATION PLAN STRACHAUER PARK MASTER PLANNING PURPOSE - Create a concept plan that will identify investments to be made at Strachauer park. Phased investment funding will most likely occur per amenity over a period of time, rather than a whole project. DECISION TO BE MADE - Identify amenities at the park. - Identify where and what the investment should prioritize. - Identify short term improvements that can be funded. PROJECT TIMELINE - Community Workshop w/Values View Finder Team: Sept. 29 at Public Works from 7 to 9 p.m. - Online Conversation (Better Together) and survey input – Early to Mid-October - Design Concepts (Internal review) – Mid October - Initial Concept Feedback – Public Review (Better Together) – Mid October to early November - Preferred Concept Feedback - Public Review (Better Together) – Late March to late April - PARC Review & Comment – April Meeting - City Council Adoption of Master Plan: TBD STAKEHOLDERS - Park Users - Strachauer Neighborhood Association - Athletic Associations that utilize the park - Parks and Recreation Program participants - Parks and Recreation staff - Nearby Neighborhoods - Edina Residents - Parks and Recreation Commission ROLES RESIDENTS Partner with the City to share ideas and recommendation. Residents are the expertise in sense of place, neighborhood feel, public attitudes, community values, desired amenities. CONSULTANT VENDOR Provide expertise in national best practices, land use planning, design, and public process participation. STAFF PUBLIC PARTICIPATION PLAN I STRACHAUER PARK MASTER PLAN I CITY OF EDINA 2 Provide opportunities to influence decision making by sharing expertise in programming, park maintenance and forestry aspects to a concept design. Report all community input, views, and concern to City Council. Report back to the community on designs made. PARKS AND RECREATON COMMISSION Advisory to the City Council - Encourage awareness of the project within the community. - Provide information on process and roles for residents. - Review and recommend master plan concepts. CITY COUNCIL Decision-making body. - Receives recommendation of concept and approves master plan. - Decides funding level and source of funds. - Consider the staff’s recommendation based on publics feedback/recommendations. - Make final decision. PARTICIPATON LEVEL INVOLVE - Goal: To work directly with the community to develop solutions and/or recommendations. To ensure the community’s concerns and aspirations are understood and considered. - Promise: We will work with the public to ensure input is understood in the options that are developed. We will include the public’s input and advice into the outcome to the maximum extent possible. DECISION CRITERIA IN SCOPE - Use a universal design, including sustainability, accessibility, equity, and programming options. OUT OF SCOPE - Operations of the park - Use of the park - Funding level and timing of the park - Expansion of the park DECISIONS ALREADY MADE - This project is a strategic plan only, funding for amenities/changes will be determined later. - CIP funding available for a playground structure in 2023-24 budget. OTHER CONSIDERATIONS - Role of Strachauer Park in relation to nearby Pamela Park and Chowen Park. - Programming, park maintenance and forestry aspects to a concept design. - Sustainability. - Stormwater management and environmental impacts. PUBLIC PARTICIPATION PLAN I STRACHAUER PARK MASTER PLAN I CITY OF EDINA 3 - Balancing user needs LEGAL OR TECHNICAL REQUIREMENTS - ADA (Americans with Disability Act) - CPSC (Consumer Product Safety Commission) - IPEMA (International Play Equipment Manufacturers Association certified safety performance - Stormwater management - MNDOT buffer/sound barrier (requirements set by the state) PUBLIC PARTICIPATION LEVEL: INVOLVE TECHNIQUES - Community Workshop - Better Together Edina website - Onsite signage - Stakeholder polling - Social media (Next Door, Facebook, Twitter) - Online feedback collection - Accessible alternatives to online activities Objective Staff will inform people of the project and process. Community Workshop will take place. Concept designs will be presented and the city will solicit feedback from stakeholders. Staff will consider feedback. Staff will make a recommendation to City Council. City Council decides. Staff will communicate the decision to the public. Staff will archive the project and process online. Anticipated Outcomes People know how and when to provide feedback. People have access to information. People have the ability to provide their feedback. People have access to information. People have the ability to provide their feedback. People know how feedback was used. The recommended concept-level design is influenced by community values. People know what decision was made. People can view the information, process, and decision on the BetterTogetherEdina.org PUBLIC PARTICIPATION PLAN I STRACHAUER PARK MASTER PLAN I CITY OF EDINA 4 DECISION PROCESS Timeline Community Workshop: Sept. 29 at Public Works from 7 to 9 p.m. Concept Designs: Will be presented on Better Together Edina Concept Feedback: Online Conversation and survey input on concept Designs Review & Recommend: Public Review, Staff Review, & PARC Review/Recommend City Council Adoption of Strachauer Park Master Plan Phased Funding of the Master Plan Begins City Council Adoption of Master Plan Staff and PARC Review & Recommend Public Review of Concept Designs and Input Public Participation & Concept Designs Begin Introduce Project PUBLIC PARTICIPATION PLAN I STRACHAUER PARK MASTER PLAN I CITY OF EDINA 5 PUBLIC PARTICIPATION PLAN I STRACHAUER PARK MASTER PLAN I CITY OF EDINA 6 THIS PAGE LEFT INTENTIONALLY BLANK 1 Values Viewfinder Strachauer Park Master Plan DATE: October 13, 2022 TO: Amanda Clarke, Perry Vetter, Confluence FROM: Values Viewfinder Team Jeff Brown, Grace Hancock, MJ Lamon, Heidi Lee RE: Community Meeting: Tool Utilization Report Out Introduction to Values Viewfinder The goal of the Values Viewfinder is to incorporate City Council values in City decision-making processes. The Values Viewfinder team developed a tool to help decision-makers understand, evaluate, and communicate the impact, opportunities and trade-offs of a given decision using the lens of community engagement, health in all policies, race & equity and sustainability. The four disciplines collectively achieve community well-being. The Values Viewfinder tool includes three sections: 1. Framing: To orient the user to common terms and to set a baseline understanding of the initiative, key stakeholders and considerations 2. Questions: A community well-being matrix questionnaire to identify opportunities and tradeoffs. 3. Evaluation: To understand early in an initiative how to manage success and track metrics. Purpose and Scope of this Process The purpose of using the Values Viewfinder tool in the Strachauer Park Master Plan process is to explore future adjustments and asset investments to park infrastructure and programming in a way that considers community-wellbeing. The Values Viewfinder tool is part of this process as a tool to facilitate discussion and surface questions and ideas that may have been overlooked without its use. The Values Viewfinder tool is not being used as an additional criterion to meet in this project. Values Viewfinder was used internally for all three sections – framing, questionnaire and evaluation. The scope of the process included understanding the inputs/drivers for the Strachauer Park Master Plan through a facilitated conversation with Parks and Recreation staff and the planning consultant, Confluence. The questionnaire section of the tool was applied at a community workshop held on September 29, 2022. Questions are also being asked on the Strachauer Master Plan Project page of Better Together Edina. Participants and Facilitators included: Residents of Strachauer Park neighborhood (16), Perry Vetter, Amanda Clarke, Confluence, Values Viewfinder team. Note: Several additional staff attended the community workshop in an observation role only to learn more about applying the Values Viewfinder to community engagement opportunities. 2 Project Aims At a previous internal meeting, Parks staff identified drivers and a goal behind why this decision/project must be addressed. Those included: Drivers ▪ Age of park infrastructure ▪ Changing demographics of neighborhood and park users ▪ Park uses ▪ Funding stream status ▪ Park system relationship to nearby Chowen and Pamela parks ▪ Changing development to south of park ▪ Programming needs ▪ Freeway impacts ▪ Neighborhood input Goal ▪ A physical and programmatic change to Strachauer Park to meet the needs of park users. Using the Tool with the Community: Section 2 Questions After receiving information on the background on the project and what a master plan is, the Values Viewfinder team led the participants in utilizing the Questions section of the tool. The focus was on how this physical and programmatic change to the park will relate to community well-being. This process asked community members in small groups to consider and think about these general questions: 1. Benefits: What are the potential positive benefits/access opportunities created by this action? Who will benefit? 2. Access: How will this create easier access or be more welcoming and inclusive? 3. Barriers: What are the potential barriers created by this action? 4. Impacts: Who is most impacted by this project? What is the intended impact? Are there any unintended consequences? 5. How can this project help advance Budget Values? What adjustments can we make to advance the Budget Values? 3 The second step asked community members discuss the following specific questions, and write their answers down to share with the larger group: Health in all Policies Community Engagement Race & Equity Sustainability • How can this decision be used to impact the health of Edina residents? o Physical o Mental o Social/ Connection o Community • Does this decision have significant public health consequences? • Will the participation create a foundation of trust? • How will relationships between the city and the community advance? • How will residents be able to engage with this project (during the process or after completion)? • Who is most impacted by this decision? • Are people informed? • Does this decision provide beneficial access and resource to underserved groups? • Does this decision increase or decrease disparities? • What is the desired impact and how will it affect different groups of people? • How will the natural or built environment contribute to Edina sustainability goals. • How can this initiative build community resilience to climate change? • How will this action reduce the natural environment, and the community’s, ability to withstand climate change? Findings from utilizing the tool The following findings were identified and suggested for the concept design for the park’s master plan. The goal is to develop a master plan for the neighborhood park that achieves the most benefits and access and reduces the barriers and impacts. Health-in-All-Policies Community Engagement Race & Equity Sustainability Amenities - Pickleball/Tennis - Stage - Splash Pad - Community Garden - Water Fountain - Exercise Equipment Potential Tree Losses Suggest rubber fill instead of pebbles Install sound wall/berm Stop signs/speed bumps for traffic safety Bike/wheeled parking and walking paths Amenities - pet dog resources - Pickleball/Tennis - Roller-skating - Silent Disco - Lawn Games - Community Garden - Connected Sitting Areas - East Side usable all year Structures - Bigger warming house/community space - Build Stage - Splash Pad Wayfinding and Welcoming Signage Balance parking between neighborhood and youth sports Parking and Traffic Safety concerns Nature focused art and education installations Amenities - Multi-generational Lawn Games - Stage - Pickleball/Tennis - Community Garden - Water Fountain Structures - Splash Pad - Warming House/Community Space revamp Accessible playground & senior considerations Parking and traffic safety concerns Noise reduction – more plantings Educational material around park Build sound wall/green barrier Pollinator garden Low maintenance plantings East side is underused and floods Improved Park may be magnet for more users Maintain sidewalk connectivity Build stage Promote walking/biking/rolling Nature education around plant life 4 Conclusion- Stacked Benefits vs Trades-Offs One key result of this tool exercise is to identify overlapping opportunities and tradeoffs between these values. Through conversation, workshop attendees highlighted the following overlapping opportunities: • From the perspective of community members, the Strachauer Park Master Plan has the stacked opportunity of providing noise insulation and increasing trees and green infrastructure on site. Community members asked for a sound wall, which could be potentially constructed with trees and tall shrubs (values optimized: Health in all policies, Sustainability) • From the perspective of community members, the Strachauer Park Master Plan has the stacked opportunity of providing a welcoming common space that meets community needs. (Values optimized: Race and Equity, Community Engagement) • From the perspective of community members, the Strachauer Park Master Plan has the stacked opportunity of improving accessibility for more users through accessible pathway materials, wayfinding, and seating (bench, bleachers) around youth amenities (playground/basketball court) for seniors to encourage multi-generational connection. (Values optimized: Health in all policies, Community engagement, Race and Equity) • Community members identified that increased nature focused art and nature education installations could improve community engagement, race and equity and sustainability outcomes. (Values optimized: Community engagement, Race and Equity, Sustainability) The workshop attendees also identified potential tradeoffs: • There is a tradeoff between the type and number of amenities requested and amount of space in the park. More uses mean less green space, higher traffic, and parking needs. More uses can benefit more users and help a diversity of users feel welcome. (Tradeoff between values: Sustainability and health in all policies trade off with engagement and race and equity) • From the perspective of community members, the Strachauer Park Master Plan includes a potential tradeoff: the Master Plan could improve the east side of the park, which community members mentioned was underused and prone to flooding. Improvements could expand space to accommodate park users but may reduce natural environmental features such as stormwater retention space. (Tradeoff between values: Sustainability trade off with engagement). In conclusion, this process identified the top opportunities to maximize the expression of City values in the Strachauer Park Master Plan from workshop attendees’ perspectives. This tool’s findings lay the foundation for guiding decision making for Strachauer Parks Master Plan project, and how to incorporate community well-being throughout. THIS PAGE LEFT INTENTIONALLY BLANK Date completed: 10/28/2014 5. OVERALL LAND USE: 4. ACCESSIBILITY & IDENTITY: Park Access: ¤Public Road ¤Community Trail Access ¤Handicap ¤Public Transportation Parking: ¤Off Street ¤On Street Identity: ¤Entry Signage ¤Informational Signage ¤Historic Elements/Markers ¤Public Art / Unique Features 6. RECREATIONAL LAND USE: 1. SITE LOCATION: 2. GENERAL SITE DESCRIPTION: 3. CONDITION: PARKS, RECREATION & TRAILS STRATEGIC PLAN B-45B-44 | CITY OF EDINA APPENDIX B Good (31%) Fair (63%) Poor (6%) 6200 Beard Avenue South Size: 3.91 Acres Classification: Neighborhood Park This park was formerly named Beard Park. In 1984 the park was renamed Strachauer Park in honor of Hermann Stra- chauer who served on the Park Board from 1948 to 1961 and was involved in the early stages of the Edina park system. Mr. Strachauer was instrumental in putting together the original survey of the city parks system and helped secure the 1957 $800,000 bond issue to purchase the 450 acres of the Hays farm property for Braemar Park and to build the city’s munici- pal pool. Strachauer Park was constructed in the early 1960s. At that time it was graded and seeded and had a small porta- ble backstop. The playground equipment was added in 1964 and a skating rink with a portable warming house was built in 1967. The permanent warming house was built in 1974 with a new hockey rink and lights. A hard surface court was added with new playground equipment in 1972. The hockey rink was discontinued in 1983. The new playground equipment was STRACHAUER PARK installed in 1985 and replaced in 1996. Strachauer serves as an off-leash dog park during certain months. Playground Area Tennis Court Basketball Court Baseball/Softball Field Ice Rink Multi-Use Sports Field Flexible-Use Field Trails Shelters Other Wetland Area Wooded Area Open Space Mowing Area Parking Lot/Road Buildings Recreational Area Other 8. STRENGTHS AND OPPORTUNITIES: 7. AMENITIES AND CONDITION: 9. PHOTOS PARKS, RECREATION & TRAILS STRATEGIC PLAN B-45B-44 | CITY OF EDINA APPENDIX B Amenity /Description /G/F/P* Parking (1 ADA / 17 stalls)/Asphalt /F Building /Community Park /P Play Area /Gravel /G Play Equipment /Playground /G Play Equipment /Playground /F Play Equipment /Swing Set /G Play Equipment /Spring Chairs (4)/F Basketball Court /Concrete /F Hockey Rink /Grass /G Ice Rink (temporary)/.5 acres /F Multi-Use Sports Field /40y x 60y (2)/G Amenity /Description /G/F/P* Multi-Use Sports Field /30y x 50y (1)/F Bench /Fixed Wood /G Bench /Fixed Wood /F Picnic Table /Metal /F Waste Receptacle /Med. Plastic (3)/F Recycling Receptacle /Med. Metal /G Lighting /Flood (6)/F Sign /Entry Sign /G Sign /Entry Sign /P Path /5’ Concrete /G Strengths: Sports fields, connection to greater park system, accessible play features. Opportunities: Connection to greater park system, trail connection, walking paths, shelter, drinking fountain, grills, bike rack. The Community Park building is in need of replacement or repair. The play area is located in the center of the park. The basketball court sits just north of the play area. Soccer fields dominate the park with two full size fields. THIS PAGE LEFT INTENTIONALLY BLANK Date: April 11, 2023 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:2023 Commission Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Discuss and provide updates to the 2023 Commission Work Plan. Ensure all commissioners have an opportunity to participate on an initiative. INTRODUCTION: Attached is the 2023 Work Plan for the Parks and Recreation Commission. Council Charges: [1] Study and Report [2] Review and Comment [3] Review and Recommend [4] Review and Decide Commissioners should note the new format of the approved work plan document. T his is part of an effort to post all commission and city council work plans and related progress publicly. That publishing should be live at the end of the first quarter of 2023. Please ensure adequate commissioner assignments per initiative. Up to four regular commissioners and unlimited student commissioners can be assigned per initiative. ATTACHMENTS: Description Commission 2023 Work Plan Plan Label And Number Description Initiative Type Council Charge Deliverable Leads Initiative 1.6.1 Support Fred Richards Park Implementation In support of the Fred Richards Park master plan implementation e orts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: Playground process Facility/Food and Beverage Operations Public Art Project Bring the community perspective to the implementation process by representing on various community input opportunities to enhance design development. Review and comment on select concepts to further design development. L: Ites, Pfuhl, Weaver, Welsch Initiative 1.6.2 Support Braemar Park Implementation In support of the Braemar Park master plan implementation e orts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: O trail and pedestrian trail system development Athletic and active area development Natural Resource restoration Project Bring the community perspective to the implementation process by representing on various community input opportunities to enhance design development. Review and comment on select concepts to further design development. L: Haas, Spanhake, Luangrath, Horsager (S) Initiative 1.6.3 Support Braemar Arena Implementation In support of the Braemar Park master plan implementation e orts for Braemar Arena assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: Infrastructure replacement Project Bring the community perspective to the implementation process by representing on various community input opportunities to enhance design development. Review and comment on select concepts to further design development. L:Spanhake, Doscotch, Ytterbo, Horsager (S) Initiative 1.6.4 Alternative Funding Sources Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. The report will include a philanthropic wish list. Project Report to Council.L: Doscotch, Pfuhl, Haas, Weaver Initiative 1.6.5 Comparable Community Parks / Recreational Opportunities Review external recreational opportunities from comparable communities and contrast with Edina o erings to identify any service gaps for future strategic and financial planning. Project Report to council. Investigate external comparison cities and report on service gaps for future strategic and financial planning. L: Pfuhl, Weaver, Luangrath, Defor (S) Initiative 1.6.6 Parks and Recreation Presentations Continuation of 2022 Initiative to present information about Parks and Recreation facilities, services, and systems with up to six community groups. Including sta ing needs for the success of programs and any referendum progress if successful. Project Presentation document with Communications support and deliver presentation to six community groups L: Weaver, Welsh, Haas 2 2 2 1 1 4 Review and Comment Review and Comment Review and Comment Study and Report Study and Report Review and Decide Date: April 11, 2023 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Attached are the upcoming meetings and events for 2023. ATTACHMENTS: Description Upcoming Meetings and Events April 11, 2023 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming 2023 Meetings and Events Date 2023 Regular Meetings Time Location* Tues. April 11 Regular Meeting • Review & comment Strachauer Park master plan 7:00 pm Braemar Golf Course Tues. May 9 Regular Meeting • Commission and Work Plan Process Review 7:00 pm Braemar Golf Course Tues. May 16 Joint City Council and PARC Work Session • Updates on 2023 Work Plan 5:30 pm City Hall Tues. June 13 Regular Meeting 7:00 pm Braemar Golf Course Tues. July 11 Regular Meeting 7:00 pm Braemar Golf Course Tues. Aug. 8 Regular Meeting 7:00 pm Braemar Golf Course Tues. Sept. 12 Regular Meeting 7:00 pm Braemar Golf Course Tues. Oct. 3 City Council Work Session • Chair presentation of 2024 Work Plan 5:30 pm City Hall Community Room Tues. Oct. 10 Regular Meeting 7:00 pm Braemar Golf Course Mon. Nov. 13** Regular Meeting 7:00 pm Braemar Golf Course Tues. Dec. 12 Regular Meeting 7:00 pm Braemar Golf Course Date 2023 Events Time Location May 8 Commission Appreciation Open House 6:00 pm Braemar Golf Course June 19 Juneteenth Celebration Centennial Lakes Sept. 9 & 10 Fall into the Arts Festival Centennial Lakes * Regular Commission meetings will be held in the Hoyt and Blanchard Room, lower level of Braemar Golf Course, 6364 John Harris Drive, Edina. ** Date Adjustments – In accordance with the 2023 Observed City Calendar. STAFF REPORT Page 2