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Home My WebLink About2023-11-13 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota Braemar Golf Course - 6364 John Harris Dr. Monday, November 13, 2023 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission Sept. 12, 2023 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Proposed Parks & Recreation Fees for 2024 B.2023 Work Plan initiative 1.6.4: Alternative Funding Sources Study and Report - Review and Comment C.2023 Work Plan initiative 1.6.5: Comparable Community Parks / Recreational Opportunities D.2023 Commission Work Plan VII.Chair And Member Comments A.2024 Work Plan City Council Presentation Recap VIII.Sta3 Comments A.Upcoming Meetings and Events IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli8cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: November 13, 2023 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Perry Vetter, Director Parks & Recreation Item Activity: Subject:Minutes: Parks & Recreation Commission Sept. 12, 2023 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the Sept. 12, 2023 Parks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Sept. 12,2023 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course September 12, 2023 7 p.m. I. Call to Order Chair Doscotch called the meeting to order at 7 p.m. II. Roll Call Answering roll call were Commissioners Doscotch, Ites, Luangrath, Pfuhl, Spanhake, Weaver, Ytterbo and Student Commissioners DiLorenzo and Holtey Commissioner Welsh arrived at 7:14 p.m. Staff Present: Staff Liaison Perry Vetter, Assistant Director Parks & Natural Resources Tom Swenson, Assistant Director Recreation & Facilities Tracy Petersen, Park Planner Rachel Finberg, General Manager Patty McGrath, Recreation Supervisor Amanda Clarke and Administrative Coordinator Janet Canton III. Approval of Meeting Agenda Motion made by Weaver to approve the meeting agenda. Motion seconded by Pfuhl. Motion carried. IV. Approval of Meeting Minutes Motion made by Weaver to approve the Aug. 8, 2023 minutes. Motion seconded by Pfuhl. Motion carried. V. Special Recognitions and Presentations A. Welcome Student Commissioners Staff Liaison Vetter introduced the new student Commissioners Alessandra DiLorenzo and Sonja Holt. VI. Community Comment None VII. Reports/Recommendations A. Edina Aquatic Center Update Assistant Director Petersen introduced General Manager Patty McGrath. General Manager McGrath shared highlights of the summer for the Edina Aquatic Center, including pop-up events, season dates, after-hours swimming event, and their continued relationship with two different swim clubs. The Aquatic Center had 118 total rescues of swimmers, ages 3-71. She updated on concessions, staffing, inspections, and entrance updates. The Commission asked questions regarding the capacity of the Aquatic Center, 2024 fees, and the history of attendance spikes. Draft Minutes☒ Approved Minutes☐ Approved Date: B. Summer Youth and Special Event Programming Update Assistant Director Petersen introduced Recreation Supervisor Amanda Clarke. Recreation Supervisor Clarke recapped the summer programs and events, including sports, gymnastics, dance, inclusion in the traveling team program, art therapy classes, and pool classes. Programs were offered at eight different parks, and there were 5,232 visits in total. Challenges included the poor air quality days and lower participation at August camps. The Giving Garden at Lewis Park has donated 191 pounds of fresh produce to the youth so far this year. Recreation Supervisor Clarke updated on some upcoming events that are coming up for the fall season. The Commission asked questions regarding neighborhood fun nights, C. 2023 Work Plan Initiative 1.6.2: Braemar Park Implementation Review and Comment Staff Liaison Vetter introduced Park Planner Rachel Finberg, who gave a presentation to the Commission on the Braemar Park Implementation. Park Planner Finberg gave an overview of the project including the phases schematic design (SD), design development (DD), and construction document (CD) and the importance of the commissions review and comment. Park Planner Finberg gave an overview of the proposed pedestrian and bicycle trail alignments by segments as well as the Courtney Fields proposed upgrades, she then opened the floor for Commission members to comment on the proposed designs. The Commission asked questions regarding mountain biking mileage, trailheads, restroom facilities, peak hauling, mountain biking team involvement in trail designs, and the vegetative buffer. Park Planner Finberg also gave an update on Courtney Fields and the design for trails. The Commission asked questions regarding fees, internal trail work, events, and total referendum costs. The Commission asked and provided the following specific comments. Commissioner Pfuhl asked what is the total amount of mountain biking miles that are there. It was noted approximately 7.7 mile at this stage of design. Commissioner Ytterbo asked are local mountain biking teams involved in how these trails are designed. It was noted they have a representative from the Edina Mountain Biking Team who gave some of the initial input. Also, MORC is another organization that has given input as well as there is an executive team that has been giving input. They have been gathering a lot of feedback. Commissioner Ytterbo asked regarding the middle berm or boardwalk and the long prairie grass is the idea to have something natural and growing separated. It was noted that the idea is to have a vegetative buffer for multiple reasons, one to create a third corridor for you but also because that breaks up the hard surface as well so that would help them also in their permitting in going through those wetland areas. Commissioner Ytterbo asked if there would be a maintenance plan, and this should be on the same maintenance plan as the natives around it so this will all be a maintained area. They will be cognizant of what species are seeded within these strips. Most of the hiking trail will not be asphalt but will be a soft surface like a Class 5 which will lend better to the vegetation. Draft Minutes☒ Approved Minutes☐ Approved Date: Chair Doscotch asked on the big loop walking pedestrian trail, what is the total from connection to connection where you have a start and finish to do the loop, how long is it. It was noted there are multiple starting points and different areas to loop but it is approximately a little over 3 ½ miles. Commissioner Doscotch asked does someone have to walk 3 ½ miles to do the loop. It was noted that they do have smaller loops within the system, it would just be you need to go out and come back. It was also noted that the main reason for that is to avoid conflict between mountain bikes and pedestrians. Commissioner Ytterbo commented he is very excited that they are optimizing the land and he is thinking about the long-term side of things and asked is it being weighed as they are starting to develop the maintenance and equipment needed. He knows they’ve talked a little bit about budget and fees but how is this going to be maintained because it doesn’t look like it’s a fee generated system, how is it going to work. It was noted from general funding. It was also noted that the mountain biking community does a lot of work on trails internally whether it be Midwest Off-Road Cycling Association (MORC) or even the high school team, they are required to do so many hours of volunteer work. Also, not having the built features will help with that because they are not going to necessarily go out there and do inspections. They are going to depend a little bit more on the teams to tell them when something needs to be fixed and managed. Commissioner Welsh asked if they will be having any events or competitions. It was noted this facility will not have events and competitions but will be used for riding and practice. They are looking at what was voiced by the high school team which was skills development. Also noted there is going to be a lot of people but it’s not a destination point. They are going to allow teams to have practice and they have talked about the aspect of identifying and acknowledging when those practice times would be and get that information to the public. Commission Pfuhl asked if there will be a liaison with MORC and Parks & Recreation. It was noted that MORC will internally give updates on their trails, but they will still need to communicate with the non- community and that is where their role will be. The person going to walk there isn’t checking the app for the mounting biking trail. Chair Doscotch asked about the feedback from the Gleason neighborhood that showed up at the open house. It was noted they had a very respectful dialog. It was more of a timing what does it look like, distances away, how are you going to be operating, etc. It was also noted that most people were excited and interested in the project and staff relayed to them their commitment to keeping them informed as they continued to move forward because there is a lot going on with it. Commissioner Ytterbo asked if this will overlap with the arena because he knows they border each other, will the plans for the arena come into play with the plans for everything else that is going on at Braemar. It was noted they are separate and won’t be contingent on each other. Chair Doscotch commented on the volume of utilization management on those trails and how that will work. It was noted that hopefully in the future people will know the busiest times of day and the quietest times. Commission Ytterbo asked how it will be enforced. It was noted they would not close Draft Minutes☒ Approved Minutes☐ Approved Date: the trails; no one would get exclusive use. They need to make sure that people are aware of the activity that is occurring and to choose wisely. D. 2023 Work Plan Initiative 1.6.4: Alternative Funding Sources Review and Comment Commissioner Doscotch presented the Alternative Funding Sources report that was put together by the initiative group. He gave an overview of the main points of the report and asked that the Commission would be ready to discuss and ask questions at the next meeting. E. 2023 Commission Work Plan Initiative #1 – Support Fred Richards Park Implementation. Initiative #2 – Support Braemar Park Implementation. Nothing additional to add. Initiative #3 – Support Braemar Arena Implementation. Initiative #4 – Alternative Funding Sources. Nothing additional to add. Initiative #5 – Comparable Community Parks/Recreational Opportunities. Commissioner Pfuhl asked the Commission to email her what outside of Edina recreation Commissioners were involved in during the summer months. Initiative #6 – Parks & Recreation Presentations. Commissioner Weaver updated that he is working to find updated funding numbers and will have questions for the Commission at the next meeting. F. 2024 Work Plan Development Discussion Chair Doscotch updated on the two components that have been discussed: the curing of the first three initiatives and the development of an initiative related to the climate action plan. Commissioner Pfuhl asked if there was a way to enhance recycling efforts to enhance the park system. Chair Doscotch discussed a way to incorporate resident-user experience enhancement into an initiative, what system- wide changes to make based on quantitative information from residents, and the league issues. The four items that seem to have most interest are the three from last year plus the climate action plan. Motion: Evaluate the feasibility and ability to increase community gardens based on need and opportunity in the park system to do so. Motion made by Luangrath to approve Initiatives 1, 2, 3, plus the community garden. Motion seconded by Spanhake. Motion failed. Doscotch refined the motion to be the following: evaluate the upcoming need for shelters to evaluate actions to either standardize or not and consider potential climate-related factors that may be involved. The standardized items should be comparative and look at what other communities are doing. This would be the fifth initiative. Motion made by Luangrath to approve the five initiatives for the 2024 Work Plan. Motion seconded by Spanhake. Motion carried. Draft Minutes☒ Approved Minutes☐ Approved Date: VIII. Chair and Member Comments  Commissioner Ites asked about the update on the trails at Lewis Park. IX. Staff Comments A. Upcoming Meetings and Events  October 3, 2023 will be the presentation of 2024 Work Plan.  Monday, November 13, 2023 will be regular meeting, due to Election Day. X. Adjournment Motion made by Pfuhl to adjourn the Sept. 12, 2023 meeting at 9:29 p.m. Motion seconded by Luangrath. Meeting adjourned. Date: November 13, 2023 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Tracy Petersen, Assistant Director-Recreation & Facilities Item Activity: Subject:Proposed Parks & Recreation Fees for 2024 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Annually the P arks & Recreation Commission is asked to review and recommend fees to the City Council. The City Council then reviews and adopts a formal resolution authorizing fees for the upcoming calendar year. INTRODUCTION: Staff requests that the Parks & Recreation Commission review and recommend the attached proposed 2024 Parks & Recreation Fees to the City Council. T his includes Braemar Arena & Field, Braemar Golf Course & Golf Dome, Centennial Lakes Park, Edinborough P ark and the Edina Aquatic Center. ATTACHMENTS: Description Staff Report Proposed Parks & Recreation Fees for 2024 Proposed Parks & Recreation Fees for 2024 November 13, 2023 Parks and Recreation Commission Tracy Petersen, Assistant Director-Recreation & Facilities Proposed Parks & Recreation Fees for 2024 Information / Background: Annually the Parks & Recreation Commission is asked to review and recommend fees to the City Council. The City Council then reviews and adopts a formal resolution authorizing fees for the upcoming calendar year. Fee Philosophy Traditionally fees are set based upon several factors such as a corresponding market comparison of similar or like offerings at neighboring communities, fee history, customer satisfaction, operating budget and cost recovery expectations. The blend of these philosophies establishes a fee range that provides equal opportunity, affordability, and accessibility to users and guests that utilize our facilities. It also provides an opportunity to cover costs whenever possible. Factors impacting Costs Several factors are considered when establishing cost increases to the proposed 2024 rates. Among the most notable are: • Ability to recruit, train and retain high quality and appropriate number of staff (both full-time and seasonal) for programs and facilities. This has included increases in not only hourly wages, but costs associated with incentive offerings for various positions, such as lifeguards and program staff. • Ensuring that we maintain a high level of customer service and safety at each of our facilities by being able to recruit an appropriate number of staff. • Ability to adequately navigate continued cost pressures, supply chain issues and continued increased costs with contractor and specialty repairs due to high demand for trade providers/vendors. Based on recent Consumer Price Indexes (CPI), costs across the board are still expected to increase 3.9% in 2024. • Maintain a quality and valued product that is well operated, maintained and safe. STAFF REPORT Page 2 Revenue Sources Each facility’s revenue sources are unique and are highlighted below in greater detail: Aquatic Center • An increase of 5% is being proposed for all season passes. • Proposed overall pricing continues to keep us in line with similar facilities such as St. Louis Park, Richfield, Bloomington and Eagan. • On-going repairs to aging mechanical and operational items at the aquatic center continue to be a key factor. • On-going pressures with seasonal pay/staffing continue to impact our operational pricing structure. Braemar Golf Operations • Increases are being recommended for the Player’s Card. Cards would be limited in quantity sold to ensure users receive value from the card and have an opportunity to use it. • Increases are being proposed for the Golf Cars due to the increase associated with the new golf car lease. • Increase is being proposed for golf outings; fees were not increased last year when green fees were increased. The proposed rate for 2024 includes new golf car rates and a more accurate cost of hosting these events. • No proposed changes are recommended for the Golf Dome rates. • On-going pressures with seasonal pay/staffing will continue to impact our operational pricing structure. • Industry standard and similar facilities for golf course comparison include Chaska Town Course, Edinborough USA, Brookview Golf Course, Keller Golf Course and Baker National Golf Course. Braemar Ice Arena/Field • An increase of the prime-time & non-prime-time ice rates are recommended. This puts our rates for prime-time ice in the top 3% percentile compared to neighboring cities. Non-prime pricing is also higher than other comparable ice rinks, but Braemar Arena demand continues to remain higher. • Ice rate increases would go into effect April 1, 2024. This would follow suit with how we structure the timing for Braemar Field increases. • Braemar Field fee increases for youth athletic associations would go into effect Nov. 1, 2024, for the season. • On-going pressures with seasonal pay/staffing will continue to impact our operational pricing structure. Centennial Lakes Park • Minimal increases for rental concession items and other rentals are being recommended for this year. • On-going pressures with seasonal pay/staffing will continue to impact our operational pricing structure. STAFF REPORT Page 3 Edinborough Park • A 3% increase in Pool & Track Annual Memberships is being proposed. • A 10% increase for a Playpark Annual Membership is being proposed. This equates to an Edina resident member visiting 15 times in a calendar year to pay for their membership. The number of visits required to break-even is reduced for each additional member. • On-going pressures with seasonal pay/staffing will continue to impact our operational pricing structure. Parks and Recreation • A number of the rental fees for athletic association fields, park buildings and picnic shelters are proposed with a minimal increase for the upcoming season. • Staff is recommending a reduction in the Youth Athletic Association Gymnasium User Fee/Participant. This fee for indoor use only provides the association priority and a reduced school district rate but the city does not schedule the gymnasium use. Whereas with the Field and Outdoor Hockey Rink User/Per Participant Fee, the city schedules and provides the space to the association. • Staff is proposing a minimal increase to rent the pathway at Rosland Park for walk/run events. A change in past practice would be to not allow events of this nature during the Edina Aquatic Season due to logistics and parking issues. Action Requested: Staff requests that the Parks & Recreation Commission review and recommend the attached proposed 2024 Parks & Recreation Department fees to the City Council. This includes Braemar Arena & Field, Braemar Golf Course & Golf Dome, Centennial Lakes Park, Edinborough Park, and the Edina Aquatic Center. Proposed 2024 Parks and Recreation Fees Note: fees listed do not include tax except where noted Garden Plot 2023 2024 Community Garden Plot: 10 x 10 $45 $45 Community Garden Plot: 10 x 15 $50 $50 Season Passes Resident Rates 2023 2024 Purchased by April 30, 2024 (Early Bird Rate): Individual or First Family Member $84 $88 Each Additional Member $77 $81 Purchased after April 30, 2024 (Regular Rate): Individual or First Family Member $94 $98 Each Additional Member $87 $91 Non-Resident Rates Purchased by April 30, 2024 (Early Bird Rate): Individual or First Family Member $107 $112 Each Additional Member $98 $103 Purchased after April 30, 2024 (Regular Rate): Individual or First Family Member $117 $123 Each Additional Member $108 $113 FlowRider 2023 2024 Daily Admission FlowRider Additional/Per Person $6.50 $7.34 Rental and Instruction: 1 hour $180 $180 Daily Admissions 2023 2024 Daily Admission (Resident & Non-Resident)$12.10 $12.84 Admission after 5 p.m.$9.25 $10.09 Daily Admission FlowRider Additional/Per Person $6.50 $7.34 Group Reservation Rate $10 $11 Lane Rentals 2023 2024 Aqua Jets $22/hr.$25/hr. Edina Swim Club Only $17/hr.$19.50/hr. Birthday Party Packages/2 hours 2023 2024 Low Tide Package $295 $315 High Tide Package $395 $425 Green Fees 2023 2024 Weekday 18 Hole Daily Fee "Prepayment Online"$51.30 $51.30 Weekday 18 Hole Daily Fee $57 $57 Weekday 18 Hole Player's Club Member "Prepayment Online"$38.70 $38.70 COMMENTS COMMENTS COMMENTS 15% increase; in market with comparable pools COMMENTS FlowRider daily admission goes to $8 Daily admission goes to $14 COMMENTS COMMENTS 15% increase; in market with comparable pools ADULT ACTIVITIES AQUATIC CENTER BRAEMAR GOLF COURSE COMMENTS 5% increase across on all season passes 1 Proposed 2024 Parks and Recreation Fees Note: fees listed do not include tax except where noted Weekday 18 Hole Player's Club Member $43 $43 Weekday 18 Hole Daily Fee: Senior "Prepayment Online"$45.90 $45.90 Weekday 18 Hole Daily Fee: Senior $51 $51 Weekday 18 Hole Player's Club Member: Senior "Prepayment Online"$36.00 $36.00 Weekday 18 Hole Player's Club Member: Senior $40 $40 Weekday 18 Hole Daily Fee: Junior "Prepayment Online"$26.10 $26.10 Weekday 18 Hole Daily Fee: Junior $29 $29 Weekday 9 Hole Daily Fee "Prepayment Online"$27.90 $27.90 Weekday 9 Hole Daily Fee $31 $31 Weekday 9 Hole Player's Club Member "Prepayment Online"$22.50 $22.50 Weekday 9 Hole Player's Club Member $25 $25 Weekday 9 Hole Daily Fee: Senior "Prepayment Online"$26.10 $26.10 Weekday 9 Hole Daily Fee: Senior $29 $29 Weekday 9 Hole Player's Club Member: Senior "Prepayment Online"$19.80 $19.80 Weekday 9 Hole Player's Club Member: Senior $22 $22 Weekday 9 Hole Daily Fee: Junior "Prepayment Online"$17.10 $17.10 Weekday 9 Hole Daily Fee: Junior $19 $19 Weekend 18 Hole Daily Fee "Prepayment Online"$56.70 $56.70 Weekend 18 Hole Daily Fee $63 $63 Weekend 18 Hole Player's Club Member "Prepayment Online"$43.20 $43.20 Weekend 18 Hole Player's Club Member $48 $48 Weekend 18 Hole Player's Club Member: Senior "Prepayment Online"$40.50 $40.50 Weekend 18 Hole Player's Club Member: Senior $45 $45 Weekend 18 Hole Daily Fee: Junior after 1 p.m. "Prepayment Online"$28.80 $28.80 Weekend 18 Hole Daily Fee: Junior after 1 p.m. $32 $32 Weekend 9 Hole Daily Fee "Prepayment Online"$31.50 $31.50 Weekend 9 Hole Daily Fee $35 $35 Weekend 9 Hole Player's Club Member "Prepayment Online"$26.10 $26.10 Weekend 9 Hole Player's Club Member $29 $29 Weekend 9 Hole Player's Club Member: Senior "Prepayment Online"$24.30 $24.30 Weekend 9 Hole Player's Club Member: Senior $27 $27 Weekend 9 Hole Daily Fee: Junior after 1 p.m. "Prepayment Online"$18.90 $18.90 Weekend 9 Hole Daily Fee: Junior after 1 p.m. $21 $21 League Weekday Morning 9-Hole Season $409.32 $415.06 League Weekday Evening 9-Hole Season $341.10 $345.90 League Weekday Morning 18-Hole Season $722.88 $732.98 League Weekend Morning 18-Hole Season $810 $820.13 Player's Club 2023 2024 Platinum Player's Club: Edina Resident $109 $119 Gold Player's Club: Non-Resident $159 $179 League $109 $119 Computerized Handicaps 2023 2024 Player's Club Member $41 $41 Non-Player's Club Member $49 $49 Club Rental and Push Carts 2023 2024 Championship 18 Club Rental: Premium $45 $45 Academy 9 Club Rental $10 $10 Push Carts: 9 Hole $5 $5 Push Carts: 18 Hole $9 $9 21 weeks; tax included 17 weeks; tax included Player's Club membership will be limited to ensure value 21 weeks; tax included 21 weeks; tax included COMMENTS COMMENTS Player's Club membership will be limited to ensure value Player's Club membership will be limited to ensure value COMMENTS 2 Proposed 2024 Parks and Recreation Fees Note: fees listed do not include tax except where noted Golf Cars 2023 2024 18 Hole Daily Fee $33 $40 18 Hole Player's Club Member $31 $37 9 Hole Daily Fee $20 $24 9 Hole Player's Club Member $19 $21 Golf Outing 2023 2024 Monday Morning Shotgun $88.50 N/A Monday Mid-Morning Shotgun $92 $110 Friday Morning Shotgun $94.50 $110 Friday Afternoon Shotgun $99 $125 Monday-Thursday Tee Time Start Outing $78.50 $85 Friday-Sunday Tee Time Start Outing $84.50 $91 Braemar Courtyard 2023 2024 Single Lane: Edina Resident $25/hr.$25/hr. Single Lane: Player's Club Member $25/hr.$25/hr. Single Lane: Non-Resident $30/hr.$30/hr. Half-Court $90/hr.$90/hr. Full-Court $180/hr.$180/hr. Contracted Programs 2023 2024 Golf Professionals Varies Varies Braemar Room 2023 2024 Cooper Conference Room: M-Th 9 a.m.-5 p.m.$40/hr.$40/hr. Cooper Conference Room: M-Th after 5 p.m.$50/hr.$50/hr. Cooper Conference Room: Fri-Sun and Holidays $50/hr.$50/hr. Hoyt Blanchard Room: M-Th 9 a.m.-5 p.m.$75/hr.$75/hr. Hoyt Blanchard Room: M-Th after 5 p.m.$85/hr.$85/hr. Hoyt Blanchard Room: Fri-Sun and Holidays $85/hr.$85/hr. Braemar Driving Range 2023 2024 Large Bucket: Daily Fee $11 $11 Large Bucket: Player's Club Member $10 $10 Small Bucket $6.50 $6.50 Greens Fees 2023 2024 Academy 9 Daily Fee "Prepayment Online"$17.10 $17.10 Academy 9 Daily Fee $19 $19 Academy 9 Player's Club Member "Prepayment Online"$14.40 $14.40 Academy 9 Player's Club Member $16 $16 Junior "Prepayment Online"$10.80 $10.80 Junior $12 $12 Youth on Course - MGA $5 $5 League Prepayment Academy 9 $216.72 $219.80 Accounts for increased expense with new golf car lease COMMENTS COMMENTS DRIVING RANGE ACADEMY 9 COURSE COMMENTS Eliminate Proposed increased fee includes increased golf car fees and actual costs of providing event COMMENTS Accounts for increased expense with new golf car lease COMMENTS COMMENTS Proposed increased fee includes increased golf car fees and actual costs of providing event Accounts for increased expense with new golf car lease Proposed increased fee includes increased golf car fees and actual costs of providing event Proposed increased fee includes increased golf car fees and actual costs of providing event Proposed increased fee includes increased golf car fees and actual costs of providing event Accounts for increased expense with new golf car lease 17 weeks; tax included 3 Proposed 2024 Parks and Recreation Fees Note: fees listed do not include tax except where noted Golf Cars 2023 2024 Academy 9 Daily Fee $16 $20 Academy 9 Player's Club Member $15 $17 Push Carts $5 $5 Player's Club 2023 2024 Resident Player's Club $35 $35 Non-Resident Player's Club $60 $60 League $35 $35 Golf Dome 2023 2024 Time Golf 1/2 Hour $17 $17 Time Golf 1/2 Hour Player's Club Member $16 $16 Time Golf 1/4 Hour: Additional Time Only $9 $9 Hourly Field Rental $175 $175 Monday-Thursday Time Golf 1/2 hour : Senior Player's Club $10 $10 Golf Dome Guest Professional Instruction Fee: 1/2 Hour $25 $25 Golf Dome Guest Professional Instruction Fee: 1 hour $40 $40 Golf Dome Legacy Professional Instruction Fee $12/Lesson $12/Lesson Time Golf 1 hour $32 $32 Time Golf 2 hours $60 $60 Time Golf 1 hour: Player's Club Member $30 $30 Time Golf 2 hour: Player's Club Member $56 $56 Promotional Time Golf 1 hour $25 $25 High School Time Golf 1 hour per bay $25 $25 Online Reservation and Prepayment $65 $65 Online Reservation and Prepayment Player's Club $55 $55 Player's Club 2023 2024 Resident Golf Dome Player's Club $35 $35 Non-Resident Golf Dome Player's Club $60 $60 Pool & Track Daily Admission 2023 2024 Residents and Non-Residents $8.37 $9.17 Pool & Track 10 Admission Pass 2023 2024 Residents and Non-Residents $75 $87 Pool & Track Annual Membership 2023 2024 Resident Individual $340 $350 Each Additional Member $140 $144 Non-Resident Individual $385 $397 Each Additional Member $160 $165 Locker Rental $0.25 $0.25 Birthday Party Packages/2 Hours 2023 2024 The Peak Package $180 $180 The Adventure Package $270 $270 3% increase COMMENTS .50 discount off regular admission COMMENTS No increase - 20% increase in 2023 COMMENTS COMMENTS No increase - 20% increase in 2023 EDINBOROUGH PARK New price reflects 2023 and 2024 green fee and cart fee increases. COMMENTS New price reflects 2023 and 2024 green fee and cart fee increases. COMMENTS $1 increase 3% increase 3% increase GOLF DOME COMMENTS COMMENTS 3% increase 4 Proposed 2024 Parks and Recreation Fees Note: fees listed do not include tax except where noted Fam Jam Package $390 $390 The BIG Birthday Adventure Package $510 $510 Building Rentals/Non-Exclusive Rentals/Hr 2023 2024 Theater $300 $325 Theater with Audio-Visual Equipment $350 $375 Pool (swim team only)TBD $73.50 Pool Other $78 $84 Playpark Daily Admission 2023 2024 Resident and Non-Resident $8.37 $9.17 Children Under 1 year-old Free Free Adults Free w/paid child Free w/paid child Group Reservation Rate $7 $8 Admission After 5 p.m. (summer only)$6 $6.42 Playpark - 10 Admission Pass 2023 2024 Resident and Non-Resident $75 $87 Playpark Annual Membership 2023 2024 Resident Individual $121 $133 Each Additional Member $96 $105 Non-Resident Individual $151 $165 Each Additional Member $127 $140 Total Facility Daily Admission 2023 2024 Resident $15 $17 Non-Resident $15 $17 Rental Concession Items 2023 2024 Paddle Boats: 4 person boat/ per 45 minutes $20 $18.34 Winter Sled/Trainer per hour $8 $9.17 Ice Skates $8 $9.17 Fishing Pole $3 $2.75 Building Rentals 2023 2024 1/2 room, Monday-Thursday, Ending by 8 p.m.$425 $412.75 1/2 room, Monday-Thursday, Ending by 10 p.m.$500 $504.47 1/2 room, Sunday, 6 hours $600 $569.19 Full room Friday or Saturday, Ending by 8 p.m.$1,625 $1,605.14 Full room Friday or Saturday, Ending by 10 p.m.$1,875 $1,857.37 Full room, Monday-Thursday, Ending by 8 p.m.$600 $596.19 Full room, Monday-Thursday, Ending by 10 p.m.$700 $687.92 Full room, Sunday, 6 hours $900 $871.36 Amphitheater Rental (3 hour rental)$425 $412.75 Removed tax in approved fee. In line with competitors. Price after tax; $550 Removed tax in approved fee. In line with competitors. Price after tax; $2,025 Removed tax in approved fee. In line with competitors. Price after tax; $750 Removed tax in approved fee. In line with competitors. Price after tax; $1,750 Removed tax in approved fee. In line with competitors. Price after tax; $650 COMMENTS $1 increase COMMENTS Removed tax in approved fee. In line with competitors. Price after tax; $950 COMMENTS $1 increase .50 discount off regular admission Removed tax in approved fee. Final price to customer will be $10. COMMENTS CENTENNIAL LAKES PARK Removed tax in approved fee. In line with competitors 10% increase 10% increase 10% increase 10% increase COMMENTS COMMENTS Removed tax in approved fee. In line with competitors. Price after tax; $650 Removed tax in approved fee. Final price to customer will be $10. Higher than other locations but don't charge to skate like other facilities do Removed tax in approved fee. In line with competitors. Price after tax; $450 Removed tax in approved fee, final price to customer will be $3 Removed tax in approved fee. In line with competitors. Price after tax; $450 $1 increase EDINBOROUGH PARK "PLAYPARK" No increase - 20% increase in 2023 No increase - 20% increase in 2023 COMMENTS 5 Proposed 2024 Parks and Recreation Fees Note: fees listed do not include tax except where noted Commercial Photo Shoot $50/hr $45.86 Lawn Games 2023 2024 18 Hole Golf $10 $10.09 Lawn Bowling Court $20/hr $18.34 Scottish Links $6 $6.42 Hourly Rates (except where noted)2023 2024 Prime Hourly Rate (9/16 - 3/15)$262 $269 Prime Season Late Night: After 9 p.m.$195 $201 Off-Season $200 $206 Off-Season Late Night: After 9 p.m.$175 $180 Off-Season Tournament $210 $216 In-Season Early Morning $170 $175 Early Morning Training Ice (6-8 a.m.)$130 $134 Backyard Rink Early Morning/Undesirable Ice $75 $77 Backyard Rink - Prime - EHA - Day/Late Night $155 $159 Open skating (youth and adult)$5/person $5/person Skate Rental $5/rental $5/rental Birthday Party Open Skating $125 $125 Room Rental $30/day $30/day Futsal: Backyard Rink $35 $35 Holiday Ice: Arena $325 $335 Holiday Ice: Backyard $225 $230 Tournament Headquarter Room $100/day $100/day Event Vendor Fee $50/event/vendor $50/event/vendor "2 Day Notice" Ice Rental 10% discount 10% discount Equipment Storage $25/day; $50/wknd $25/day; $50/wknd Memberships (set the first week of September)2023 2024 Open Skating Membership Resident Individual $125 Eliminate Arena -Activity Admissions 2023 2024 Non-School Day Youth Open Hockey $5/ Per Child $5/ Per Child Morning Development Ice $25 Remove Arena - Adult Activities 2023 2024 Adult Open Hockey $5/person $5/person Hourly Rates (except where noted)2023 2024 Full Field Prime (Mon-Fri 4p.m.-10p.m.; Sat/Sun 7a.m.-9p.m.) $425 $437 1/2 Field Prime (Mon-Fri 4p.m.-10p.m.; Sat/Sun 7a.m.-9p.m.)$225 $231 1/4 Field Prime (Mon-Fri 4p.m.-10p.m.; Sat/Sun 7a.m.-9p.m.)$125 $128 Full Field Non-Prime (M-F 9a.m.-4p.m.; Sat/Sun before 7a.m. or after 9p.m.)$350 $360 1/2 Field Non-Prime (M-F 9a.m.-4p.m.; Sat/Sun before 7a.m. or after 9p.m.)$200 $206 1/4 Field Non-Prime (M-F 9a.m.-4p.m.; Sat/Sun before 7a.m. or after 9p.m.)$125 $128 includes tax COMMENTS includes tax incorrect in 2023; program fees not included in fee approvals 3% increase BRAEMAR FIELD (DOME) * NEW RATES BEGIN NOV. 1, 2024 COMMENTS 3% increase 3% increase COMMENTS Not utilized; use open skating daily rate COMMENTS BRAEMAR ARENA *NEW RATES BEGIN APRIL 1, 2024 Removed tax in approved fee. Final price to customer will be $7 3% increase 3% increase 3% increase Removed tax in approved fee. Price after tax: $50/hr. 3% increase 3% increase Removed tax in approved fee. Final price to customer will be $20/hr. Removed tax in approved fee. Final price to customer will be $11 3% increase includes tax includes tax COMMENTS 3% increase 3% increase 3% increase COMMENTS 3% increase 3% increase 3% increase 6 Proposed 2024 Parks and Recreation Fees Note: fees listed do not include tax except where noted 70' Batting Cage: 1/2 hour $30 $30 50' Batting Cage: 1/2 hour $25 $25 Full Field Daytime (M-F 9a.m.-4p.m.)$175 $180 1/2 Field Daytime (M-F 9a.m.-4p.m.)$80 $82 1/4 Field Daytime (M-F 9a.m.-4p.m.)$40 $41 Open Turf Time(drop-in)$5/person $5/person "2 Day Notice" Dome Rental 10% discount $10% discount Individual Season Pass $125 $125 Birthday Party (1 hour)$100 $100 Edina Athletic Association Rentals Hourly Rates (Baseball, Football, Lacrosse and Soccer) 2023 2024 Primetime: 5-10 p.m. (Jan- April)/Monday-Friday $390 $401 1/2 Field Primetime: 5-10 p.m. (Jan.-April)/Monday-Friday $195 $200 Primetime: 8 a.m.-10 p.m.(Jan.- April)/Saturdays $390 $401 1/2 Field Primetime: 8 a.m.-10 p.m.(Jan.- April)/Saturdays $195 $200 Primetime: 8 a.m. - 5 p.m.(Jan.- April)/ Sundays $390 $401 1/2 Field Primetime: 8 a.m. - 5 p.m. (Jan.- April)/Sundays $195 $200 Off Hours: All Other - (Jan.-April)/All $315 $324 1/2 Field Off Hours: All Other(Jan.- April)/All $157 $161 Shoulder Season: All hours October - December $365 $375 1/2 Field Shoulder Season: All hours October - December $183 $188 Braemar Field - Activities and Events * New Rates begin Nov. 1, 2024 2023 2024 Tot Time $5/person/per session $5/person/per session Open Soccer $5/person/per session $5/person/per session Family Time at Braemar Field $5/person/per session $5/person/per session Open Dome Time at Braemar Field $5/person/per session $5/person/per session General Park Areas 2023 2024 Resident Use/ per hour $60 $62 Resident Use/ per day $180 $185 Non-Resident Use/per hour $70 $72 Non-Resident Use/per day $210 $216 Commercial Use (i.e. TV)/ Per Hour $60 $62 Commercial use with light/Per Hour $80 $82 Mobile Food Unit $30 $31 Mobile Food Unit Annual Pass $550 $550 Maintenance/Custodial - Per Hour $60 $62 Athletic Fields 2023 2024 Resident - Per Field/per day $180 Eliminate Non-Resident - Per field/per day $210 Eliminate Per Field/Per Hour: Resident $60 $70 Per Field/Per Hour: Non-Resident $70 $80 Lights add-on $15/hr.$15/hr. Turf full field (Pamela & Braemar)/ Per Hour: Resident $70 $75 Turf full field (Pamela & Braemar)/Per Hour: Non-Resident $100 $110 Turf half field (Pamela & Braemar)/Per Hour: Resident $45 $50 includes tax 3% increase COMMENTS tax included 3% increase 3% increase 3% increase tax included 3% increase COMMENTS Eliminate day rate (hourly rate) increase fee due to maintenance prep 3% increase tax included PARK DEPARTMENT RENTALS 3% increase COMMENTS 3% increase COMMENTS increase fee due to maintenance prep tax included 3% increase 3% increase 3% increase 3% increase Eliminate day rate (hourly rate) 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 7 Proposed 2024 Parks and Recreation Fees Note: fees listed do not include tax except where noted Turf half field (Pamela & Braemar)/Per Hour:Non-Resident $65 $75 Maintenance/Custodial: Per Hour $55 $55 Athletic Association Clinics and Camps /Per Day/Per Field $55 $55 Athletic Association Tournaments $185 $185 Sand Volleyball Court/Per Hour $15 $15 Van Valkenburg/Courtney Fields 2023 2024 Per Field/Per Day: Includes building: Residents $200 $210 Per Field/Per Day: Includes building: Non-Residents $235 $245 Rosland Park Pathway (Scheduled Walk/Run Events)2023 2024 Per Day $275 $285 Arneson Acres 2023 2024 Terrace Room & Gazebo Half-Day (8a.m.-2p.m.; 4-10p.m.)$280 $288 Full-Day (8a.m.-10p.m.)$380 $391 Picnic Shelter Rentals 2023 2024 Chowen Park: Half-Day $37 $38 Chowen Park: Full-Day $53 $55 Fred Richards Park:Half-Day $37 $38 Fred Richards Park: Full-Day $53 $55 Sherwood Park: Half-Day $37 $38 Sherwood Park: Full-Day $53 $55 Wooddale Park: Half-Day $37 $38 Wooddale Park: Full-Day $53 $55 Utley Park: Half-Day $37 $38 Utley Park: Full-Day $53 $55 Rosland Park: Half-Day $84 $87 Rosland Park: Full-Day $163 $168 Park Shelter Building Rentals 2023 2024 Arden Park: Half-Day $84 $87 Arden Park: Full-Day $121 $125 Cornelia School Park: Half-Day $84 $87 Cornelia School Park: Full-Day $121 $125 Countryside Park: Half-Day $84 $87 Countryside Park: Full-Day $121 $125 Pamela Park: Half-Day $84 $87 Pamela Park: Full-Day $121 $125 Todd Park: Half-Day $84 $87 Todd Park: Full-Day $121 $125 Walnut Ridge Park: Half-Day $84 $87 Walnut Ridge Park: Full-Day $121 $125 Weber Park: Half-Day $84 $87 Weber Park: Full-Day $121 $125 Creek Valley Park $19 $20 Highlands Park $19 $20 Lewis Park $19 $20 Normandale Park $19 $20 COMMENTS 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase Comparable to surrounding cities but they do include use of park building, proposed increased daily rate fee to include use of building 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase COMMENTS COMMENTS 3% increase COMMENTS 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase 3% increase Fees apply year-round with no events allowed during Aquatic Season dattes of operation 3% increase COMMENTS 3% increase 3% increase 8 Proposed 2024 Parks and Recreation Fees Note: fees listed do not include tax except where noted Strachauer Park $19 $20 Edina Athletic Associations 2023 2024 Field User Fee/ Per Participant $13 $13 Gymnasium User Fee/Per Participant $13 $7 Outdoor Hockey Rink User Fee/ Per Participant $13 $13 Inclusion Fee/ Per Participant $1 $1 Room Rental 2023 2024 Aquarium Room: Resident $25/hr.$25/hr. Aquarium Room: Non-Resident $30/hr.$30/hr. Classroom 1, 2, 3 or 4: Resident (2 hr. minimum)$45/hr.$45/hr. Classroom 1, 2, 3 or 4: Non-Resident (2 hr. minimum)$50/hr.$50/hr. Grandview Room: Resident (2 hr. minimum)$65/hr.$65/hr. Grandview Room: Non-Resident (2 hr. minimum)$70/hr.$70/hr. Fireside Room: Half-Day (8 a.m.-2 p.m.; 4-10 p.m.)$480 $480 Fireside Room: Full-Day (8 a.m.-10 p.m.)$720 $720 Wall Art Display Rental 15% of sale 15% of sale COMMENTS 3% increase EDINA SENIOR CENTER COMMENTS City does not provide space for these groups at schools; only priority. Not equitable for gym users compared to field users 9 Date: November 13, 2023 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Matt Doscotch, Chair Parks and Recreation Commission Item Activity: Subject:2023 Work Plan initiative 1.6.4: Alternative Funding Sources Study and Report - Review and Comment Action, Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide final comments on attached draft report for Initiative 1.6.4. If consensus, recommend approval for City Council presentation and consideration. INTRODUCTION: 2023 Commission Work Plan Initiative 1.6.4 Alternative Funding Sources, calls for a Study and Report on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. T he report will include a philanthropic wish list. The draft report is attached for review prior to the meeting and for discussion by commission members. ATTACHMENTS: Description Final Draft Commission Report on Alternative Funding Commission Advisory Report Template Council Charge Details Edina Parks and Recreation Commission Report and Recommendations on Alternative Funding Strategies Background The Parks and Recreation Commission participates in park planning, reviews operations of parks and facilities and advises the City Council on policies, parks, programs, and facilities. Annually the commission sets a work plan that includes initiatives to support that charge. For 2023 Initiative 1.6.4 calls for the commission to: Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. The report will include a philanthropic wish list. The initiative type is a Project, and the City Council Charge is a Study and Report. Contents Background .......................................................................................................................................................................... 1 Introduction ........................................................................................................................................................................ 3 Fiscal Lifecycle Projection Need .................................................................................................................................... 3 Alternate Funding Strategies – Research List ............................................................................................................. 4 Special Service District: ............................................................................................................................................... 4 Business Improvement District: ................................................................................................................................. 4 Tax Increment Financing Districts: ........................................................................................................................... 4 Sales and Use Tax: ........................................................................................................................................................ 5 General Obligation Bond: ........................................................................................................................................... 5 Levy on Property Tax: ................................................................................................................................................. 6 Special Purpose Levies: ................................................................................................................................................ 6 Capitalizing Maintenance Costs: ................................................................................................................................ 6 Park Dedication Fee: .................................................................................................................................................... 6 Development Impact Fees: ......................................................................................................................................... 7 Edina Law: ....................................................................................................................................................................... 7 Tree Preservation and Reforestation Levy: ............................................................................................................ 7 Philanthropy .................................................................................................................................................................... 7 Naming Rights/Sponsorships: ..................................................................................................................................... 8 Round up for Parks ....................................................................................................................................................... 8 Legacy Funds .................................................................................................................................................................. 9 Infrastructure Grants ................................................................................................................................................... 9 Hennepin County Youth Sports Grant .................................................................................................................... 9 Enterprise Fund Activities ......................................................................................................................................... 10 Revenue Generating Activities ................................................................................................................................. 10 Sell Park Land for Private Purposes ........................................................................................................................ 10 Sell or Cease Operating Certain Facilities or Amenities with Low Value and Unfunded Projects ......... 11 Sell Park Equipment Assets ....................................................................................................................................... 11 Summary of Alternate Strategy Options .................................................................................................................... 12 Park and Recreation Commission Recommendations (December 2023) ......................................................... 12 Funding Park Infrastructure ...................................................................................................................................... 12 Future Funding ............................................................................................................................................................. 13 Staff Recommendation on Priorities of Investment/Funding ................................................................................. 13 Summary Recommendation .......................................................................................................................................... 14 Introduction This report reflects the Park & Recreation Commission’s recommendations on potential alternative funding sources for improvements related to parks, park facilities, and enterprise operations. The report includes input from Park & Recreation Commissioners, City Staff and relevant external resources on this topic. Fiscal Lifecycle Projection Need The following chart provides an overview of Asset Funding Projections for categories of funding need. 0 5 10 15 20 25 30 35 40 45 50 Athletic Assoc Improvements Braemar Arena Braemar Golf Course Braemar Park MP Braemar Sports Dome Centennial Lakes Park Edina Aquatic Center Edina Art Center Edinborough Park Fred Richards MP Park Rehabilitation Projects Park Shelter Replacements Playground Projects Senior Center Millions Asset Funding Projections Funded 2023-2028 Funded LOST Projected Funded 2029-2034 Unfunded Horizon - Unfunded Alternate Funding Strategies – Research List1 The following is a list of potential strategies that have been used to fund park operations and capital projects. This list was created in part from research by the Parks and Recreation Commission members, city staff, and the NRPA publication Closing the Gap: Public and Private funding Strategies for Neighborhood Parks. Special Service District: Under Minnesota Law, businesses or property owners within a designated area can request that a city authorize a Special Service District (SSD). Within this district, property owners and businesses pay a service charge that is used for special services, such as public improvements, operations, and maintenance. The revenue generated by SSDs is managed by the city. Minneapolis has several successful SSDs, including the Nicollet Mall District, the Hennepin Theater District, and the Chicago Avenue Mall District. Property owners within the outlined district must agree to authorize. Potential Edina Application: Traditionally SSD are considered an assessment and not a property tax. Threshold for establishing an SSD requires impacted property owners to agree to establish. Under current law capital expenses and certain operating expenses are eligible. Do Not Recommend Further Evaluation Business Improvement District: This public-private partnership collects additional taxes from businesses within a designated area. The fees are used for public improvement projects, based on the notion that a well-maintained public space will increase commerce for local businesses. Generally used in downtown areas, a Business Improvement District (BID) is a useful strategy for pooling revenue to support a common goal. Unlike an SSD, BID funding is managed by a nonprofit corporation created through the District. BIDs that have a role in park management have been successful in Philadelphia’s Center City, Washington, DC’s Downtown and in Bryant Park in New York City. Potential Edina Application: This is a complex option that would require investments in creating a non-profit that oversees a business district and public property and any related management. This is not an attractive mechanism and would not work at scale for the entire park system. Do Not Recommend Further Evaluation Tax Increment Financing Districts: Tax Increment Financing Districts (TIF) capture increases in property tax revenue within a designated geographic area and allocates it for a specific public improvement purpose. TIF revenue has been used towards park acquisition, maintenance, and improvements in certain cities. In the 1 Adapted from NRPA publication: Closing the Gap: Public and Private Funding Strategies for Neighborhood Parks past, Millennium Park in Chicago received revenue from the Central Loop TIF and Portland, Oregon used a TIF to fund Pioneer Courthouse Square and Jamison Square. Potential Edina Application: For general planning purposes park projects are not eligible to use TIF funding. Certain park projects that are located within a TIF district may be eligible for TIF funding if the project contributes to the public benefit. Typically, a park project is viewed as an accessory to and not the primary focus of the TIF project, that can at times limit park funding eligibility. This is not a short-term or long-term viable strategy of funding the entire park system. It can be evaluated for application on a case-by-case basis. Do Not Recommend Further Evaluation. Sales and Use Tax: Some cities and states allocate a percentage of local or statewide sales taxes specifically for parks. A general sales tax applies to a broad base of goods, which means that “a substantial amount of revenue can be generated with a relatively low tax rate. This keeps the burden on households low.” (Walls, 2013, p11) Other Minnesota cities have allocated local sales tax to park acquisition and improvement, including St. Cloud and Saint Paul (Trust for Public Land, 2008). 0.25 percent of Boulder sales tax revenue goes to open space and mountain parks while 1/10 of a cent of sales tax from St. Louis City, St. Louis County and St. Charles County funds the Great Rivers Greenway in St. Louis, Missouri. City parks in Kansas City, Missouri are funded with a half-cent sales tax and state parks in Minnesota and Arkansas are partially funded by a dedicated sales tax (Walls, 2014b). Potential Edina Application: Local Option Sales Tax for Fred Richards Park Master Plan and Braemar Park Master Plan and Braemar Arena Facility Improvements were approved November 2022. The tax is specific to those two master plans as determined by the State Legislature and the referendum process. The sales tax will expire when collection of funds reaches the project limit or 19 years, whichever is earlier. Phase II of the Braemar Park Master plan was not included in the MN Legislative recommendation and is currently authorized by the State Legislature. It would require an additional referendum vote that is scheduled for November 2023 election. As shown with use of this option for Fred Richards and Braemar, this option should continue to be considered for qualifying improvement projects, in particular for any future improvements needed at, for example, the Aquatic Center. General Obligation Bond: General obligation bonds are a tool used by local governments to borrow money. The bonds are guaranteed by the governing body’s full faith and credit and backed by property tax revenues. The city can use revenue generated from the sale of the general obligation bonds to fund a park project and repay the bonds and interest with property tax revenue. Potential Edina Application: A referendum would be required to issue GO bonds for park purposes. GO bonds traditionally have a lower rate as they are repaid by tax revenues. Recommend evaluation as a funding source—focus on funding that is needed and cannot be generated through a Local Option Sales Tax. Levy on Property Tax: Public agencies around the country receive funding through property tax revenues. State laws vary on how these funds can be used – whether they can be applied to operating costs or capital investments. 58% of the Seattle Park District’s 2015 budget came from property taxes. In Minneapolis, the Minneapolis Park and Recreation Board (MPRB) certified tax levies for 2015 constitute 18% of the City of Minneapolis’ total tax. Potential Edina Application: Often described as the General Fund or Capital Improvement Fund, general levy is a property tax revenue collected for operations and capital improvements during the adopted budget process. Many communities dedicate annual capital levy for park purposes. See footnote for Woodbury, MN and Minnetonka, MN Capital Improvement Programi. Recommend dedicating annual capital for park purposes in view of identified capital improvement needs with a focus on capital improvements that do not qualify for Local Option Sales Tax Special Purpose Levies: Public agencies, including parks, can receive funding through a tax levy designated for a specific purpose and generally for a limited period of time. Other cities have implemented a special purpose levy with a regular schedule for renewal so that the city is held accountable for delivering what is laid out in the levy. Potential Edina Application: The 2023-2028 Capital Improvement Program includes an additional special purpose levy to fund playground replacements and park shelter replacements. The City Council would revisit extending or adjusting that amount during the CIP process. There are currently four (City Gymnasium, Fire Station, Public Works Facility, and Sports Dome) other debt service fund levies that account for the payment of principal and interest of those projects. Capitalizing Maintenance Costs: Levies and bonds for new projects do not always account for the ongoing maintenance and operations funding that will be needed by those projects. By capitalizing maintenance costs, cities include those anticipated costs into the specific levy or bond proposal and then set the funding aside in an endowment to cover future costs (Rizzo, 2014; Byer & Bounds, 2012). Potential Edina Application: Not a recommended practice to bond for ongoing operational cost because the impact to the City’s debt rating is unknown and could be viewed as a negative to credit rating agencies. Park Dedication Fee: A park dedication fee requires that a portion of any housing or commercial/industrial development be dedicated to public use, in the form of parks, recreation facilities, playgrounds, etc. Alternatively, the development may pay cash in lieu of a land dedication, which would be put in a special fund and used for future park acquisition. Potential Edina Application: Current inability to capture new PDF is due to State Statute requiring process of a subdivision and a plat. Most of land in Edina has already been platted or subdivided which limits PDF collection. Do Not Recommend Further Evaluation. Development Impact Fees: Development Impact Fees (DIF) are one-time fees assessed on residential or commercial development based on the theory that growth pays for growth. Revenue garnered from IDFs are allocated towards public infrastructure, including parks. The Portland Parks and Recreation Department established such development fees, called a System Development Charge in Oregon, in 1998; funds from this revenue are used for land acquisition and capital improvements. Potential Edina Application: Limited and narrow application to set DIF. This would require specific circumstances and additional legal research. Do Not Recommend Further Evaluation. Edina Law: The Edina law is a special state legislation adopted in 1961 which authorizes the City to issue general obligation bonds to finance recreational facilities. From a 1998 legal opinion memo to the City: Section 1 of the law provides that the City can pledge to the payment of bonds issued to finance recreational facilities any defined portion or all of the revenues derived by the City from any of its recreational facilities and any defined portion or all of the net revenues derived from the municipal liquor stores. Section 4 of the law provides such bonds may be issued without an election if the following two conditions are met: 1. The revenues pledged to the payment of the bonds equaled or exceeding in the preceding fiscal year to maximum amount of principal and interest to come due in any future year on all bonds (including the proposed bonds to be issued) for which such revenues are pledged; and 2. An amount of the revenues pledged to the bonds equal to the average annual amount of such principal and interest is appropriated and paid into a sinking fund for the bonds, before the delivery of the bonds to the purchaser. Potential Edina Application: Current bonds issued under Edina Law are for Braemar Golf Course improvements, Braemar Sports Dome, and Edina Aquatic Center improvements. Recommend evaluating as a funding source—assess in view of options such as Local Option Sales Tax. Tree Preservation and Reforestation Levy: Many communities have established a Tree Preservation and Reforestation levy to address threats to the urban forest due to Emerald Ash Borer and tree loss due to storms. Potential Edina Application: This approach is typically considered a property tax levy. Philanthropy The Central Park Conservancy is the leader of the philanthropic model across the park world. It was established in 1980 by New York City residents and came under the leadership of Betsy Barlow Rogers, who facilitated a largescale fundraising campaign to fund the restoration and renewal of Central Park. The Central Park Conservancy is a non-profit organization with a contract from New York City that gives it the legal obligation to oversee all aspects of park maintenance, capital improvements, and restoration. The Conservancy raises 75% of the park’s $65 million annual operating budget from private contributions, membership fees, and special events. While the Central Park Conservancy may be the most famous of the conservancies, this model has been adopted in parks across New York City including the Prospect Park Alliance and the Riverside Park Conservancy. Like the Central Park Conservancy, these non-profit organizations were established by local activists with the goal of repairing the deteriorating historic parks through private-public partnerships and fundraising. They are non-profit organizations holding contracts with the City to provide a variety of supportive services from programming to maintenance and management of the park. Potential Edina Application: City staff is prevented via MN State Statute from soliciting funding directly from potential donors. This option requires community members to initiate and manage the donative/fund generation process. Currently the Edina Crime Prevention Fund through community driven donations operates to provide philanthropic support the Edina Police Department for public safety initiatives. The Edina Community Foundation operates to receive funding from civic minded organizations and individuals but does not proactively fundraise on behalf of the City of Edina. Funds typically fall into three categories, unrestricted have no conditions on the way they are used, restricted must be for a specific purpose for which they are given, and permanently restricted is typically used as an endowment where the donated funds cannot be spent but the interest or a portion of the interest can be used for restricted or unrestricted purposes. This category should be considered a potential funding source, in particular, for project funding that is driven by community members. Initiation and management of philanthropic effort has to be community driven. Naming Rights/Sponsorships: Traditionally naming rights are secured to name a tangible property and a sponsorship is for an event, both are usually for a defined period, in exchange for a financial commitment. Potential Edina Application: The Human Rights and Relations Commission conducted a review of current naming/sponsorships and did not make a recommendation on updates. Staff would need additional research on if naming rights impact tax exempt status for financing or bonding. Recommend to evaluate as a funding source with a focus on enterprise operations, in particular, the Braemar Ice Arena. Round up for Parks Allow online or in person campaigns to round up sales for a certain project or purpose. Could be conducted at checkout on general recreation registration or other purchases, such as Edina Liquor stores. Funding capacity has not been studied nor the political feel of a round up approach. Potential to limit to special projects or periods in the year. Potential Edina Application: Current recreation software has the ability to implement this type of feature if pursued. There is uncertainty on potential for revenue generation or public perception to this strategy. Unknown whether this strategy would be impactful Recommend to evaluate as a funding source—consider a pilot program (checkout on general registration) to assess potential impact. Legacy Funds From Legacy.mn.gov website: In 2008, Minnesota’s voters passed the Clean Water, Land and Legacy Amendment (Legacy Amendment) to the Minnesota Constitution to: protect drinking water sources; to protect, enhance, and restore wetlands, prairies, forests, and fish, game, and wildlife habitat; to preserve arts and cultural heritage; to support parks and trails; and to protect, enhance, and restore lakes, rivers, streams, and groundwater. The Legacy Amendment increases the state sales tax by three-eighths of one percent beginning on July 1, 2009 and continuing until 2034. The additional sales tax revenue is distributed into four funds as follows: 33 percent to the clean water fund; 33 percent to the outdoor heritage fund; 19.75 percent to the arts and cultural heritage fund; and 14.25 percent to the parks and trails fund. Potential Edina Application: Most likely limited to either Arts and Culture Heritage Fund, or Outdoor Heritage fund. City of Edina has very limited access to these funds, unless partnering with another entity or non-profit, such as the Edina Historical Society, Edina Garden Council, etc. Do Not Recommend Further Evaluation at this time. Infrastructure Grants Grants are a typically not a method to fund ongoing operations or are they eligible for all facets of the park system. They would be considered a priority to apply for available funding but are traditionally very uncertain. Potential Edina Application: Staff applies for grant opportunities when circumstances align with the project type. Recommend City staff continues to identify and seek access to appropriate funding opportunities in this category. Hennepin County Youth Sports Grant Often referred to as the Twins Stadium funding, Hennepin County added a portion of the Twins Stadium tax to fund libraries and alternative recreation use grants. LGU’s are able to apply for medium sized grants to the MYSC. Athletic associations are able to apply through their LGU for small equipment grants. Grants are set to expire when the stadium debt obligation is fulfilled. These require matching funds and in-kind contributions often cannot be counted. Potential Edina Application: Potential grant mechanism evaluated on project merits externally, often requiring matching funding. Provides an opportunity to associations to improve park amenities that would improve their association use of said parks. Staff applies for grant opportunities when circumstances align with the project type. Recommend City staff continues to identify and seek access to appropriate funding opportunities in this category. Enterprise Fund Activities Funding Park and Recreation enterprise facilities by revenue-generating activities or increasing fees associated with City enterprise offerings decreases access to parks and programs for low-income residents. There is typically a gap between revenue generation and the facility operational and capital costs. Potential Edina Application: Edina has enterprise operations however they are operated on a cost recovery model and budget gaps have been covered by design from Edina Liquor profits. Recommend further evaluation and assessment for differential non-resident fee increases for enterprise activities while maintaining fee rates or implementing differentially lower fee rate increases for residents (e.g., Braemar golf course fees). Revenue Generating Activities Programming fee’s or charging a fee for use of park programs is a common strategy. Funding recreation programs by revenue-generating activities or increasing fees associated with City enterprise offerings can decrease access to parks and programs for low-income residents. Scholarships are often less effective, because fewer residents access them and volunteer programs in exchange for access tends to burden already stressed families. Potential Edina Application: Edina has a fee based recreational programming set of offerings to cover programmatic costs of use. Programs are traditionally priced to cover operational costs and not generate revenue to offset other system wide costs. There are also programs with no cost that have wider community benefit, such as warming house operations, concerts and certain events. Recommend further evaluation and assessment for differential non-resident fee increases for enterprise activities while maintaining fee rates or implementing differentially lower fee rate increases for residents (e.g., Braemar golf course fees). Sell Park Land for Private Purposes Selling park property or other city owned parcels to fund operations or capital needs is a strategy some communities have used. It has the potential to be a low impact and high effort endeavor based on anticipated community engagement required, but in certain scenarios may be worth considering. The Comprehensive Guild Plan has a goal of ensuring there is at least 15% of the land be park green space. The current percentage is approximately 15.8%. A parcel or land area would have to be evaluated based upon a set of criteria to determine if this option is viable. Considerations could include existing land use, adjacent property use, upland and wetland impacts, density of vegetation and trees, species of plants and animals and proximity to other parks and parkland. Potential Edina Application: A recent parcel was considered for private sale/use and the outcome formalized the parcel as a park due to community feedback. Each area of land would have to be evaluated to determine if this is a viable strategy. Recommend City staff continues to selectively identify opportunities in this category and respond to external inquiries, evaluating on a case-by-case basis, for sale of City land. Sell or Cease Operating Certain Facilities or Amenities with Low Value and Unfunded Projects Selling, the disposal of, or ceasing operation of certain facilities or amenities is a strategy certain communities have implemented to allow for redirecting funding to higher value, demand amenities. Typically, those amenities are transferred to regional park entities that have greater expertise or tax base to reinvest and repurpose these assets into a wider community scope of use. Recent examples are ice arenas and golf courses, where a local entity facility is now operated by regional or county level operations. Potential Edina Application: This strategy would require additional discussion and direction before an analysis could be projected. There would most likely be impacts to the community good balance of the values of the city. The application has the potential to allow for the redirection of funding to more utilized and sought after amenities. Recommend continued monitoring of this option in view of utilization, short- and long-term community amenity demand, and cost to operate. Sell Park Equipment Assets Selling park equipment assets to fund operations or capital needs is not a known or researched option. Typically this occurs only to dispose of an asset at the end of it’s useful lifecycle, such as vehicles or other resources as part of a replacement program. Potential Edina Application: Determining if equipment is to be sold off to associations or a school district would most likely be the end result of a discussion and analysis to stop providing a service or amenity, thereby vacating the space as a provider of that asset to the community. Recommend continued monitoring of this option in view of utilization, community amenity demand, and cost to operate. Summary of Alternate Strategy Options Strategy Do Not Recommend Recommend with Reservations Recommend Special Service District Business Improvement District Tax Increment Financing District Sales and Use Tax General Obligation Bond Levy on Property Tax Special Purpose Levy Capitalizing Maintenance Costs Park Dedication Fee Development Impact Fee Edina Law Tree Preservation & Forestry Levy Philanthropy Naming Rights/Sponsorships Round Up for Parks Legacy Funds Infrastructure Grants Grants – Hennepin Youth Sports Enterprise Fund Activities Recreation Generating Activities Sell Park Land for Private Purposes Sell Certain Facilities or Amenities with Low Value and Unfunded Projects Sell Park Equipment Assets Park and Recreation Commission Recommendations (2023) Funding Park Infrastructure -Local Option Sales Tax (LOST) – LOST is currently implemented to fund the Fred Richards Park Master Plan, Braemar Park Master Plan and Phase 1 of the Braemar Arena project. Phase II of the Braemar Arena, the expansion, will be determined based upon results of the Nov. 2023 referendum question. -State Bonding – The city has requested state bonding funds in the past. This should continue to be assessed as a funding source. -Special Levy – The City Council instituted a special levy to fund playground replacement and park shelter replacements beginning in the 2023 budget. There are currently other special levy being implemented for Public Works, Fire Station, City Gymnasiums, and Sports Dome. Future Funding -City Budget General Fund – begin to incrementally build dedicated park infrastructure funding into the City Budget. -Local Option Sales Tax – continue to identify and explore opportunities for LOST funding. -Naming rights possibilities – Braemar Ice Arena, Sports Dome and Golf Dome. -Several sources for smaller scale incremental funding – such as Round up for Parks, Grants, Legacy Funds and Friends of the Parks Foundation could be options. Staff Recommendation on Priorities of Investment/Funding #1. Existing infrastructure investment Ongoing need, timing of need, amount of need – this would prioritize existing funding to existing items and would not prioritize expansion items. #2. System renewal investment Update amenities, expand options, strategic investments – provide for new, more engaging options to the park system. #3. Infrastructure needs as a park system, not as an enterprise view – Enterprises are unable to self-fund capital improvements. That limit negatively affects service delivery and customer experience. Apart from the Golf Operations, review enterprises for the benefits or impacts to classifying as Special Revenue Funds. #4. System expansion New offerings, new facilities, new opportunities (curling, challenge courses, community gardens) – Higher likelihood to use Friends of Parks, philanthropic initiatives to fund this area of need. #5. Acquisition from willing sellers Expand land holdings to relocate intense uses, buffer expanded or existing uses – determine if there a desire to acquire land from willing sellers to expand the park system or increase park acreage. Summary Recommendation As described above, the Park & Recreation Commission recommends the following funding focus areas to meet the Staff identified needs: • Infrastructure: LOST, State Bonding, Special Levy • Future Needs: City Budget General Fund, LOST, Naming Rights, Incremental Funding Sources Staff recommendations will review recommendations following Commissioner input. i Minnetonka, MN CIP Funding Table example Woodbury, MN CIP Funding Table example List of available funding options - Staff Park InfrastructurePark Master PlanSenior CenterCentennial LakesArt CenterPublic Art Aquatic CenterEdinborough ParkGolf CourseGolf DomeSports DomeBraemar ArenaGeneral Tax Levy - Construction Fund/CIP Y Y Y Y Y X Y Y X X Y Y Edina Law Revenue Bonding X X X Y Y X Y Y Y Y Y Y Foundation/Donations/Philanthropy Y Y Y Y Y Y Y Y Y Y Y Y General Tax Levy - Operating Costs Y Y Y Y Y Y X X X X Y Y Hennepin County Youth Sports Grants Y X X X X X X X Y X Y X Infrastructure Grants Y Y X Y X X Y Y Y Y X Y Legacy Funds X X X X Y Y X X X X X X LOST X Y X Y X X ? X X X X Y Naming Rights - Individual X X X ? Y X ? Y ? ? Y Y Naming Rights - Corporate X X X ? Y X ? Y ? ? Y Y Public Art Fund X ? X ? ? Y X ? ? X X ? Referendum (expansion/new Items)Y Y X Y Y X ?? X X X Y Referendum (unfunded/existing Items)Y Y X X X X ?? X X X Y Round up for Parks Y Y X X Y Y X X X X Y Y Special Levy Y Y Y Y Y X Y Y X X Y Y Special Service District ? ? x Y ? ? ?? x x x x Sponsorships X X Y Y Y Y Y Y Y Y Y Y TBD: Park Dedication ? ? X ? X X X X X X X X Housing Fee ? ? ? X ? ? X X X X X X HRA Levy ? ? x ? ? ?x x x x x x Grandview Sale ???????????? Is this a recommended strategy for consideration? X = Not recommended; Y = Recommended; ? = Needs more discussion List of available funding options - PARC Park InfrastructurePark Master PlanSenior CenterCentennial LakesArt CenterPublic Art Aquatic CenterEdinborough ParkGolf CourseGolf DomeSports DomeBraemar ArenaCIP Needs Horizon Needs Capital Improvement Needs General Tax Levy - Construction Fund/CIP Edina Law Revenue Bonding Foundation/Donations/Philanthropy General Tax Levy - Operating Costs Hennepin County Youth Sports Grants Infrastructure Grants Legacy Funds LOST Naming Rights - Individual Naming Rights - Corporate Public Art Fund Referendum (expansion/new Items) Referendum (unfunded/existing Items) Round up for Parks Special Levy Special Service District Sponsorships TBD: Park Dedication Housing Fee HRA Levy Grandview Sale Date: To: Mayor & City Council From: Commission Name Subject: Approved Work Plan Item: Yes No Council Charge: 1: Study & Report 2: Review & Comment 3: Review & Recommend 4: Review & Decide Items not on the approved work plan: Council action is rarely taken mid-year for items not on the current approved work plan. Action is only taken if Council chooses to discuss the Advisory Communication at the Council meeting and provides specific direction through a Council vote. Commissions are encouraged to submit new initiative proposals through the annual work plan process. Action Requested: What is the commission asking Council to do? Actions should be included for Review & Recommend (Council Charge 3) or non-work plan items only. For non-work plan items, no action will be taken unless Council chooses to provide direction or otherwise discuss at a future meeting. Situation: Explain the exact circumstances of the situation. Exclude non-essential information. The focus should be on the gravity of the situation. Background: General information about the topic/issue, what is the City’s current or past stance/policy regarding it, etc. Assessment: Explanation of the Commission’s stance on a particular topic/issue, how it supports existing community goals/visions, etc. If action is requested, this should provide the justification for that action. Recommendation: Recommendations should be included for Review & Recommend (Council Charge 3). Include clear explanation of recommendation(s). This section can include a bullet list of each individual recommendation, etc. Staff will provide their recommendations on the staff report. Level of Impact Council Charge 1: Study & Report 2: Review & Comment 3: Review & Recommend 4: Review & Decide 5: Event Commission Role Study a specific issue or event and resport its findings to Council. Provide a report to Council. Review a specific policy issue and staff will seek comments from each individual member of the group to pass on to Council. Commission comments included in staff report. Review a specific policy issue and provide a recommendation on the issue to Council. Provide report and recommendations to Council. Study, review and decide on an issue. The Decision will be the City’s official position on the matter unless the issue is formally reversed by Council. Commission makes the decision. Plan & implement a community event. Commission Vote Majority vote required for advisory community report No vote is taken by the commission Majority vote required for advisory communication report A majority vote is required No vote is taken by the commission Commission Recommendation No official recommendation is provided to Council or staff No official recommendation is provided to Council or staff An official recommendation is provided to Council No official recommendation is provided to Council No official recommendation is provided to Council Report Type Needed Required: Advisory Communication & Staff Report Required: Staff Report Required: Staff Report Advisory Communication at commission discretion or requested by staff Required: Staff Report Advisory Communication if requested by staff None Report Information Needed Cover Sheet: Description initiative, additonal staff involvement Staff Report: Staff recommendations based on expertise and City’s stance Staff Report: Inclusion additional staff impacted by decision Progress update should be recorded on work plan progress portal Progress update should be recorded on work plan progress portal Presentation to Council Commission Presentation Optional None Commission presentation encourgaged None None Council Action None or mid-year work plan modification directed None Majority vote by Council required None None Staff Considerations Liaisons should communicate what City staff will recommend Individual comments of each commissioner should be included in the staff report Liaisons should communicate to the commission what City staff will recommend Not every decision must have commission action. Not every decision for an event must have commission action Date: November 13, 2023 Agenda Item #: VI.C. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Jamie Pfuhl, Vice Chair Parks and Recreation Commission Item Activity: Subject:2023 Work Plan initiative 1.6.5: Comparable Community Parks / Recreational Opportunities Action, Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Introduce and discuss initiative 1.6.5. INTRODUCTION: 2023 Commission Work Plan Initiative 1.6.5 Comparable Community Parks / Recreational Opportunities. This initiative will review external recreational opportunities from comparable communities and contrast with Edina offerings to identify any service gaps for future strategic and financial planning. Commissioner Pfuhl will introduce this item and continue the discussion to the November meeting. ATTACHMENTS: Description Comparable Facility Funding Research 1.6.5 Commissioner Research Responses 1.6.5 Edina Bloomington Brooklyn Park Eden Prairie Golden Valley Hopkins Ice Arena Comparable Braemar Arena Bloomington Ice Garden Brooklyn Park Ice Arena Eden Prairie Community Center NA Hopkins Pavilion Operational Expense Rev Rev NA EL GF Capital Expense GF CIP NA Aquatic Center - Outdoor Pool Comparable Edina Aquatic Center Bloomington Family Aquatic Center NA NA NA Operational Expense Rev Rev NA NA NA Capital Expense Rev / Edina Law Bonding GF CIP NA NA NA Aquatic Center - Outdoor Lake NA NA NA NA NA Shady Oak Beach Operational Expense NA NA NA NA NA Rev GF Capital Expense NA NA NA NA NA GF CIP General Parks Comparable Operational Expense Rev GF GF GF Capital Expense GF CIP GF CIP GF CIP ML Recreation Programming Comparable Operational Expense Rev Rev Rev GF GF GFCapital Expense X X X Indoor Play Area Comparable Edinborough Park NA Prairie Play Zone Backyard Indoor Playground Operational Expense Rev NA Rev Rev GF Capital Expense Rev NA GF CIP Reserve Fund (Rev)ML Community Center Comparable NA Creekside Community Center Community Activity Center | Zanewood Recreation Center Eden Prairie Community Center Davis Community Center NA Operational Expense NA GF Rev Rev GF NA GF GF Capital Expense NA GF CIP GF CIP GF (split with school district)NA ML Art Center Comparable Edina Art Center Bloomington Center for the Arts NA Eden Prairie Art Center NA Hopkins Center for the Arts Arts and Culture Commission Operational Expense Rev NA EL Capital Expense NA Senior Center Comparable Edina Senior Center Brooklyn Park Senior Center (part of Comm Center)Eden Prairie Senior Center NA Hopkins Activity Center Operational Expense Rev Rev GF, Rev, Donations, Grants, and SponsorshipsGF GF Capital Expense GF GF CIP GF, Donations, Grants, and Sponsorships Golf Course Comparable Braemar Golf Course Championship 18 and Executive 9 Dwan Golf Course Edinburgh USA 18 hole course | Brookland Golf Park 9 hole course Brookview Golf Course NA Operational Expense Rev Rev NA Capital Expense Rev / Edina Law Bonding NA Special/Unique Park Comparable Centennial Lakes Park Operational Exp Rev EL Capital Exp Rev KEY: GF General Fund EL Edina LiquorRevRevenuePDFPark Dedication Fees GF CIP General Fund Capital Improvment Program SB State BondingNANot Offered Amenity ML Municipal LiquorXNot Required Edina Minnetonka Plymouth Richfield St. Louis Park Maple Grove Ice Arena Comparable Braemar Arena Minnetonka Ice Arena Plymouth Ice Center Richfield Ice Arena St. Louis Park Rec Center Maple Grove Ice Arena Operational Expense Rev Rev Rev Rev EL GF GF Capital Expense GF CIP ML PDF, GF CIP, and SBSB Aquatic Center - Outdoor Pool Comparable Edina Aquatic Center NA Richfield Outdoor Pool Aquatic Park NA Operational Expense Rev NA GF GF NA Rev Rev Capital Expense Rev / Edina Law Bonding NA GF CIP GF CIP NA Aquatic Center - Outdoor Lake NA Shady Oak Beach / Libbs Lake Medicine Lake | Parkers Lake NA NA NA Operational Expense NA Rev Rev NA NA NA GF GF Capital Expense NA GF CIP NA NA NA General Parks Comparable Operational Expense Rev ML GF GF Capital Expense GF CIP GF & PDF SB Recreation Programming Comparable Operational Expense Rev GF Rev GF GFCapital Expense X X X Indoor Play Area Comparable Edinborough Park Williston Treehouse The K.U.B.E NA NA Maple Maze Operational Expense Rev Rev Rev NA NA Williston Center offset Capital Expense Rev Rev Rev NA NA Community Center Comparable NA Minnetonka Community Center | Williston Fitness Center | The Marsh Plymouth Community Center Richfield Community Center Maple Grove Community Center Operational Expense NA Rev Rev GF Rev GF GF GF Capital Expense NA GF CIP GF CIP SB PDF, GF CIP, and SB SB Art Center Comparable Edina Art Center NA NA NA NA NA Arts and Culture Commission Operational Expense Rev NA NA NA NA NA EL Capital Expense NA NA NA NA NA Senior Center Comparable Edina Senior Center NA NA Maple Grove Senior Center Operational Expense Rev Rev NA Rev GF GF GF Capital Expense GF GF CIP NA PDF, GF CIP, and SB Golf Course Comparable Braemar Golf Course Championship 18 and Executive 9 NA NA NA NA NA Operational Expense Rev NA NA NA NA NA Capital Expense Rev / Edina Law Bonding NA NA NA NA NA Special/Unique Park Comparable Centennial Lakes Park Ridgedale Commons Wolf Park Central Park Operational Exp Rev EL Capital Exp Rev PDF ($4m) SB KEY: GF General Fund EL Edina LiquorRevRevenuePDFPark Dedication Fees GF CIP General Fund Capital Improvment Program SB State BondingNANot Offered Amenity ML Municipal LiquorXNot Required What activities did you/your family do outside of the city? Where did you do this activity?Was this activity available in Edina? If yes, why did you travel outside the city? How was the experience? How did it compare to a similar Edina offering (ie: fee, crowds, ease of participation) Going for walks Minneapolis parks Yes; Minneapolis parks were closer to us than Edina parks The experience was very similar to what we might expect at an Edina park Swim, Ski, Hike, go to playgrounds, go to art/indoor activities for kids Swim: Health Club pools (LifeTimes in Plymouth, Chanhassen, Milwaukee, St. Louis Park), Splash pads in St. Louis Park, Aquatic Park in St. Louis Park. Swim: Yes, but we use a variety for the diversity. We made it to the Edina pool once this summer. Swim: We belong to the clubs, so those are "free". The Aquatic center in St. Louis Park was more expensive than the Edina pool, but has a fresher update. The splash pads in St. Louis Park was free, Edina doesn't have anything comparable. nature centers Ski: Various hills around the city Ski: this is not avail in Edina Ski: nothing comparable hiking/nature walks Hike: Parks south of the city and parks around Plymouth.Hike: We did a lot of Bredesen during Covid and have moved to try new settings. Hike: These were all free as well and are typically the same in quality, but larger outside of Edina. swimming Playgrounds: French Park in Plymouth, Highland Park in Bloomington, various parks in Minneapolis, Community Center indoor playground in Plymouth. Playgrounds: Edina has great playgrounds that we use often, but we do seek out some of the larger more diverse settings like French's park in Plymouth. Edinborough is all indoor, which we try to stay away from in the summer. Edinborough is often very crowded and tough to have adult interaction within the play area (unless you like climbing inside of tight quarters). To use the slide with your kids at Edinborough, you have to climb up to the third level. Playgrounds: French park and Highland Park are both free and bigger than Edinborough, though they are outside. Community Center Park in Plymouth has a fee for non-residents ($5), but is very nice and has a more spread out climbing structure. splash pads Activities: Interactive art installations/kids programs in Bloomington, NYC, Hopkins, Minnetonka. Activities: We have not found a lot of museums or areas to do some of these interactive art activities for groups of kids on a one off basis. For these, we typically seek areas outside of the city. Activities: we have not found these in Edina, but they may still be there. playgrounds Wood Lake (Richfield), Westwood Hills (SLP), Richardson (Bloomington)Not available in Edina Nothing similar in Edina. I know Edina is trying to expand nature education options in Arden Park, but it's not the same as these other facilities. frisbee golf Wood Lake (Richfield), Westwood Hills (SLP), Richardson (Bloomington) Yes, there are some nature trails in Edina at Arden, Rosland, and Bredesen. I prefer going to spots with nature centers because of the amenities and length of trails. Arden and Rosland are relatively short trails (less than a mile). For some reason I never go to Bredesen...All of the nature centers/trails I listed are excellent, no cost, and within 15 min drive of my home. Toddler Splash Pad St. Louis Park Lifetime Fitness pools in EP and Savage yes, we have EAC summer passes but it is just so much busier than the Lifetime options so typically we'd only use the EAC weekday evenings and use the lifetime pools on weekends. The experience at EAC is excellent in terms of location, price and amenities, but it just gets too crowded to be enjoyable during the day and on weekends. Hyland Play Area (playground)Miller Park (EP) No - there are no splash pads in Edina. Historically we used the Minneapolis public wading pools or the splash pad at Miller Park (EP) or Oak Hill Park in SLP. Excellent. I'm actually very surprised Edina doesn't have splash pads at their parks, especially anytime they build a new park. In the hot months, the playgrounds are unusuable in the afternoons due to heat/sun. Splashpads would be such a welcome amenity. The little kids area at the EAC is great but requires entrance fee. Also, there are no splash options when pool is closed for season but temps are still warm. Eden Prairie Splash Pad Hyland Park (Bloomington), Augsburg Adventure Park (Richfield), Miller Park (EP)Yes - we visit playgrounds in other cities due to the difference in amenities they offer, usually they're just bigger with more to do. I don't think there are any really good "destination" playgrounds in Edina, with exception of Rosland. Many of the other park playgrounds are great, but as kids get older they want more things to do, more challenges, more amenities, etc. Having a connected splash pad is a big draw (Miller) as is good shade (Augsburg). There are actually a number of parks in Edina that are great and close to our house but we do not go to very often due to lack of shade or undesirable ground cover (Wooddale, Chowen). Tennis Lessons hyland hills (Bloomington)Yes, at Rosland. Traveled outside of city for variety/challenge.Excellent experience. Inexpensive and well maintained course. What activities did you/your family do outside of the city? Where did you do this activity?Was this activity available in Edina? If yes, why did you travel outside the city? How was the experience? How did it compare to a similar Edina offering (ie: fee, crowds, ease of participation) Summer Camps Saint Louis Park, MN Yes, it was free in SLP and it was available at the edina aquatic center but I would be charged and had no idea if my toddler would even enjoy this activity. I was disappointed because I live on the same street as the Edina aquatic center. The SLP Splash pad was great and I would go back again! It wasn't very crowded at all, parking was easy and we spent only 2 hours there because my toddler got sick of it after awhile. Also was much less crowded/busy than edina aquatic center. Golf Bloomington, MN yes, it's similar to Edinborough but outdoors. Edinborough is too crowded and this play area was rated as one of the best in the twin cities for Toddlers. It was free vs Edinborough. I found that they had a nice section for younger children under 3 years old which Edinborough doesn't seem to have. They also had a much nicer area for parents to sit down and watch their kids, tables, chairs, and umbrellas vs the bleacher seating at edinborough. Swimming Pool Eden Prairie Yes, all activities available in Edina. We traveled outside for the kids activities (splash pad, tennis lessons, summer camps, and swimming pool) based on where our kid’s friends where attending, lifetime membership, and specialty coaching. Experience was great. We really enjoy the expertise of the coaches, programs they are putting on, and times offered. Chanhassen Minneapolis The main difference is the expertise of the coaches. We see the programs put on by outside coaches as more professional, more intentional, and smaller numbers of participants. Our experience with programs in Edina showed us they were better for introducing kids to sports and outside programs were better for advancement. LakevilleChaskaHopkins Hiking Southwest - Arizona and Utah Not to degree of difficulty we like to experience. Comparing Edina Aquatic Center vs Bloomington Aquatic Center. Edina offers an early bird discount to non-residents. Bloomington does not. This results in greater differentiation between the available discount available to residents in Bloomington vs Edina. In Edina a Resident can save 21.5% at the aquatic center or $23. Whereas in bloomington they can save $42 or 40.38%. This is mostly because Bloomington offers early bird discounts only to residents. Also as I checked other aquatic centers it was very uncommon to extend Early Bird Discounts at all and Edina was the only location I saw that offered early bird discounts to non-residents. Reciprocity/Resident Definition Saint Louis Park has a reciprocity agreement with other cities for a Resident Discount. They also include people who work full-time in their city as residents. https://www.stlouisparkmn.gov/government/departments-divisions/parks-rec/program-registration The takeaway from my research so far is that Bloomington has greater differentiation in pricing when it comes to residents vs non-residents than Edina. Courtsey of Commissioner Laungrath Date: November 13, 2023 Agenda Item #: VI.D. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:2023 Commission Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide updates on work plan initiatives. INTRODUCTION: Attached is the 2023 Park and Recreation Commission annual work plan. A summary of the City Council charges is listed below. Council Charge 1: Study and Report Council Charge 2: Review and Comment Council Charge 3: Review and Recommend Council Charge 4: Review and Decide ATTACHMENTS: Description Commission 2023 Work Plan Plan Label And Number Description Initiative Type Council Charge Deliverable Leads Last Update Initiative 1.6.1 Support Fred Richards Park Implementation In support of the Fred Richards Park master plan implementation eorts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: Playground process Facility/Food and Beverage Operations Public Art Project Bring the community perspective to the implementation process by representing on various community input opportunities to enhance design development. Review and comment on select concepts to further design development. L: Ites, Pfuhl, Weaver, Welsch Professional service contracts approved by City Council on June 20. Begging kick of project next. City Council will review wetland banking commitment on July 18 City Coucnil meeting. Initiative 1.6.2 Support Braemar Park Implementation In support of the Braemar Park master plan implementation eorts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: O trail and pedestrian trail system development Athletic and active area development Natural Resource restoration Project Bring the community perspective to the implementation process by representing on various community input opportunities to enhance design development. Review and comment on select concepts to further design development. L: Haas, Spanhake, Luangrath, Horsager (S) Commissioners were invited to walk the athletic field area with association representatives for a kick o meeting. Future reviews will be planned accordingly. Initiative 1.6.3 Support Braemar Arena Implementation In support of the Braemar Park master plan implementation eorts for Braemar Arena assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: Infrastructure replacement Project Bring the community perspective to the implementation process by representing on various community input opportunities to enhance design development. Review and comment on select concepts to further design development. L:Spanhake, Doscotch, Ytterbo, Horsager (S) The MN State Legislature and the Governor signed the tax bill for the 2023 session. The request to utilize local option sales tax to expand Braemar Arena is included in the tax bill. Another referendum would be required to utilize local option sales tax to add a fourth sheet of ice even though the duration and percentage of tax would not increase. Timing of the referendum vote is being determined. Initiative 1.6.4 Alternative Funding Sources Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. The report will include a philanthropic wish list. Project Report to Council.L: Doscotch, Pfuhl, Haas, Weaver Members have met and discussed the dra research report. Initiative 1.6.5 Comparable Community Parks / Recreational Opportunities Review external recreational opportunities from comparable communities and contrast with Edina oerings to identify any service gaps for future strategic and financial planning. Project Report to council. Investigate external comparison cities and report on service gaps for future strategic and financial planning. L: Pfuhl, Weaver, Luangrath, Defor (S) Commission members have met to discuss the approach and delegation of the project portion to review and then compare internal and external recreation oerings. Initiative 1.6.6 Parks and Recreation Presentations Continuation of 2022 Initiative to present information about Parks and Recreation facilities, services, and systems with up to six community groups. Including staing needs for the success of programs and any referendum progress if successful. Project Presentation document with Communications support and deliver presentation to six community groups L: Weaver, Welsh, Haas Presentation has been created and members will meet with sta in order to refine the information and determine external groups to visit. 2 2 2 1 1 4 Date: November 13, 2023 Agenda Item #: VII.A. To:Parks and Recreation Commission Item Type: Other From:Matt Doscotch, Chair Parks and Recreation Commission Item Activity: Subject:2024 Work Plan City Council Presentation Recap Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Chair Doscotch will provide an update to the commission on the proposed 2024 Parks and Recreation Commission Work Plan presentation given to the City Council on October 3, 2023. The entire list of initiatives that all city commissions presented is attached for reference. The remaining timeline for work plan approval is: October 3, 2023, City Council Work Session Chairs present proposed commission work plans. November 8, 2023, City Council Work Session Staff presents recommendations and takes feedback from Council. December 6, 2023, City Council Meeting City Council approves work plans January 1, 2024 Work plans officially start. ATTACHMENTS: Description All Commission 2024 Draft Work Plans Page 1 of 3 Arts and Culture Commission 2024 Proposed Work Plan 1 Initiative Type: Ongoing Target Completion Date: Q4 Lead(s): Westlund, Zbaren, Amlaw, Curtin Initiative Title: Bring the community perspective to the art center colocation with the Hennepin County Library project Initiative Description: As the Hennepin County Southdale Library project advances, the Arts and Culture Commission will continue to bring the community perspective and assist as the city moves forward as a tenant for a new art center design. Deliverable: Assist with community perspective on design and engagement Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funding needed to involve the commission in the process. Staff Support Required (completed by staff): As the Hennepin County Southdale Library project moves into schematic design, the colocation of a new art center space will be developed. The commission will bring the community perspective to the process and provide feedback during that process. This will be a joint city staff/commission effort. Liaison Comments: ACC is interested in being involved in the new art center effort and provide community perspective and knowledge of the art world. We appreciate any perspective they can offer as we move forward. City Manager Comments: - No changes - Council Charge 2 2 Initiative Type: Ongoing/Annual Target Completion Date: Q4 Lead(s): Faeth, Curtin Initiative Title: Implement year 1 of the new Edina Art Grant Program Initiative Description: Work with City staff to develop and implement the Edina Art Grant Program. Deliverable: Review and select art application projects to be implemented. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Funds will be needed for this project. $5,000 per year is the initial recommended amount for the microgrant awards from the Public Art Fund. Staff Support Required (completed by staff): Communications and marketing will be instrumental as we move forward with this project. This may require multiple hours of staff time as we establish the program. Once it is established, however, it should be an easy project to continue on a yearly basis without much added need pending annual funding reviews. Liaison Comments: Supportive to implement year 1 of this program and evaluate results. City Manager Comments: Council approved this plan in 2023. In 2024, the Commission should add an evaluation component to their work plan or this project. - No changes - Council Charge 4 = commission = staff Page 2 of 3 3 Initiative Type: Ongoing Target Completion Date: Q4 Lead(s): Fram, Faeth, Scully, Stemmler Initiative Title: Review Public Art Opportunities for New City Facilities and Locations Initiative Description: As the City builds out Grandview, Fire Station #2, Fred Richards Park and other projects, the Arts and Culture Commission will review art and décor elements and make public art recommendations. Deliverable: Review and recommend public art projects to be implemented. Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funds currently needed for ACC to review, public art will need a funding source to include into the projects. Staff Support Required (completed by staff): City staff will need to provide updates and potential selection decision points to the ACC on projects. Liaison Comments: ACC members are very interested in being involved in upcoming city projects. Their knowledge and skills in the realm of public art will be valuable as projects move forward. City Manager Comments: - No changes - Council Charge 2 4 Initiative Type: Event Target Completion Date: Q4 Lead(s): Stemmler, Scully, Fram Initiative Title: Commission Participation in Community Events Initiative Description: Promote Commission initiatives and art in Edina through increased ACC presence at public events, including Edina Fall into the Arts Festival at Centennial Lakes Park and other City events though out the year. Deliverable: Promote art in Edina and engage with residents. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Minimal Staff Support Required (completed by staff): Communications may be asked to assist with creating marketing materials. Staff Liaison will be able to take care of everything else. Liaison Comments: City Manager Comments: Commissions attending community events should represent all City Advisory Boards and Commissions and provide resources. - Add to description that commission will attend up to two events in the year. - Council Charge 4 Page 3 of 3 5 Initiative Type: Project Target Completion Date: Q3 Lead(s): Stemmler, Westlund, Zbaren Initiative Title: Present and Inform Street Art/Public Art Policy and opportunities to other City Commissions Initiative Description: Present the Street Art Policy, including asphalt art, to the planning and transportation commissions. Deliverable: The presentation will ensure there is awareness on how the policy can assist the commissions in their work as they review projects and applications. The ACC would be open to partnering on future projects as they are identified to assist in solving land use or transportation concerns. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required Staff Support Required (completed by staff): Only staff liaison support required at this time to communicate and schedule time with other commissions. Liaison Comments: This initiative hinges on the City Council accepting and adopting the Street Art Policy that has currently developed by the ACC. Tentative presentation to City Council in early October. City Manager Comments: The commission will be bringing a Study and Report to City Council in Q4 of 2023. If council encourages the continuation of this work the next step would be a Review and Recommend. The commission does not need council approval to share the study and report with other commissions. The next opportunity for commissions to develop work plan projects will be in the summer of 2024. Remove initiative. Page 1 of 4 Human Rights & Relations Commission 2024 Proposed Work Plan 1 Initiative Type: Ongoing/Annual, Event Target Completion Date: October/November – Q4 Lead(s): Nelson, Felton, Ismail Initiative Title: Sharing Values, Sharing Communities Event Initiative Description: Determine topic at least four months in advance of the scheduled event. Topic to be mental health, LGBTQIA+ or ageism focused. Deliverable: Plan and host event in 2024. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Yes, funds are available and would be primarily used for marketing the event and booking speakers. Staff Support Required (completed by staff): Communications and marketing support will be needed to advertise the event. Liaison Comments: The HRRC plans to hold the 2023 Sharing Values, Sharing Communities Event on November 12, 2023, with the theme: “Building an Inclusive Community – Learning to Prevent Bias so All Can Thrive.” City Manager Comments: - No changes - Council Charge 5 2 Initiative Type: Project Target Completion Date: Q4 Lead(s): Rogers, Dawkins, Nelson Initiative Title: Review bias and discrimination event response. Initiative Description: Review and propose update as needed to the bias and discrimination event response in accordance with legislation and best practices. Respond to bias or discrimination events as plan prescribes. Deliverable: Reviewed and if needed, propose update of bias and discrimination event response. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Funds are not needed. Staff Support Required (completed by staff): The Edina Police Department may need to support the HRRC’s efforts to ensure all City responses – Police and HRRC – are consistent with each other and legislation. Liaison Comments: Recent Minnesota legislative changes to the definition of bias and discrimination events necessitate a review of the current event response plan to ensure compliance and coordination of response with the new definition. City Manager Comments: - No changes - Council Charge 3 = commission = staff Page 2 of 4 3 Initiative Type: Project Target Completion Date: Q4 Lead(s): Khalifa, Rogers Initiative Title: Build connections with community organizations and report on community awareness of bias and discrimination event reporting. Initiative Description: Engage with organizations to exchange information, assess community awareness and educate on bias and discrimination event process. Deliverable: Create standardized presentations and materials for HRRC presentations to community organizations, including on bias and discrimination event response. Report on engagement efforts and awareness of bias and discrimination event reporting. Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funds are needed. Staff Support Required (completed by staff): Communications will be needed for graphic design support for any materials created. Liaison Comments: The HRRC has presented to community organizations in the past about its work; this initiative builds on that and seeks to report on community awareness of bias and discrimination event reporting. City Manager Comments: - Deliverable: “Remove report on engagement efforts and awareness of bias and discrimination event reporting.” - Council charge 4 4 Initiative Type: Ongoing/Annual Target Completion Date: Quarterly Lead(s): None needed. Initiative Title: Engage with Edina Police Dept on bias-related and demographic data. Initiative Description: Meet with EPD quarterly on bias-related or demographic data. Deliverable: Increased engagement with EPD. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funds are required. Staff Support Required (completed by staff): The initiative prescribes quarterly meetings with Edina Police Department staff. Staff support from the Edina Police Department will be required to ensure regular, productive meetings. Liaison Comments: Staff supports continuation of the regular meetings with the Edina Police Department. City Manager Comments: - No changes - Council charge 4 Page 3 of 4 5 Initiative Type: Ongoing/Annual, Event Target Completion Date: December 2024 Lead(s): Rogers, Stringer Moore Initiative Title: Tom Oye Award Initiative Description: Coordinate and select one recipient for the Tom Oye Award. Deliverable: Tom Oye award winner selected and recognized. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Funds are available, and the budget will be used for marketing the event and award Staff Support Required (completed by staff): Communications and marketing support will be needed. Liaison Comments: Staff supports the continuation of the Tom Oye Award, as an opportunity to celebrate human rights work in Edina and honor Tom Oye’s legacy. The Tom Oye Award has been awarded since 2010 continuously. City Manager Comments: - No changes - Council Charge 4 6 Initiative Type: Ongoing/Annual, Event Target Completion Date: April/May – Q2 Lead(s): Bennett, Felton Initiative Title: Days of Remembrance Event Initiative Description: Coordinate Days of Remembrance to be held in accordance with the national 2024 Days of Remembrance on Monday, May 6. Deliverable: Plan and host a 2024 Days of Remembrance Event. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Yes, funds are available and would be primarily used for marketing the event and booking speakers. Staff Support Required (completed by staff): Communications and marketing support will be needed. Liaison Comments: The 2023 Days of Remembrance (DOR) event was held in May with the theme of “Never Again.” The HRRC has planned and hosted the event for 12 years in various attendance modes such as in-person, hybrid, and virtual. City Manager Comments: - No changes - Council Charge 5 (Event) Page 4 of 4 7 Initiative Type: Project Target Completion Date: February/March, before the Days of Remembrance Event Lead(s): Bennett, Nelson Initiative Title: Review and propose revision of Days of Remembrance resolution Initiative Description: Review resolution language for Days of Remembrance and propose changes as needed. Deliverable: Reviewed language for Days of Remembrance and potentially proposed changes. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funds are needed. Staff Support Required (completed by staff): Limited staff support from the Race & Equity Manager may be required if changes are proposed. Liaison Comments: Staff supports reviewing the language for the resolution, as the event is held by the HRRC and changing the language has been discussed for several years. City Manager Comments: This should be completed in Q1. - No changes - Council Charge 3 8 Initiative Type: Project Target Completion Date: Q4 2024 Lead(s): Bennett, Dawkins, Segall Initiative Title: Develop Facility Naming Policy Initiative Description: Develop a policy and process for naming City facilities according to recommendations in the HRRC City Facility Naming Policy Report Deliverable: Recommended policy and process for naming City facilities Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Funds are not needed. Staff Support Required (completed by staff): Staff from Parks and Recreation and Engineering may have to support this initiative through information sharing and evaluation of different policies. Parks and Recreation will have to review and report on the draft policy. Liaison Comments: Staff recommend that the Parks and Recreation Commission should review and comment on the proposed policy before City Council review, given the PARC report and recommendation on Alternative Funding Strategies, a 2023 work plan item. City Manager Comments: HRRC completed the study and report in 2023. This project is more suited for city-wide staff project team since it overlaps with polices, practices and multiple departments. Staff can utilize the HRRC’s report. Remove initiative. Parking Lot Evaluate and report on LGBTQIA+ community resources Page 1 of 3 Parks & Recreation Commission 2024 Proposed Work Plan 1 Initiative Type: Project Target Completion Date: 12/31/2024 Lead(s): Ites (L), Pfuhl, Weaver, Welsch Initiative Title: Support Fred Richards Park Implementation Initiative Description: In support of the Fred Richards Park master plan implementation efforts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: • Playground process • Facility/Food and Beverage Operations • Public Art Deliverable: Review and Comment Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Project funded by local option sales tax referendum. Commission provides review and comment during planning and design phases as needed. Staff Support Required (completed by staff): Part of planning and engagement for master plan implementation. Liaison Comments: Continuation of initiative 1.6.1 from 2023 work plan. City Manager Comments: - Change initiative title: Review and Comment on Fred Richards Park Implementation - Add members of PARC that will be participating in the focus groups to the description field. All commission members participate in the review and comment. - Council charge: 2 2 Initiative Type: Project Target Completion Date: 12/31/2024 Lead(s): Spanhake (L), Luangrath Initiative Title: Support Braemar Park Implementation Initiative Description: In support of the Braemar Park master plan implementation efforts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: • Off trail and pedestrian trail system development • Athletic and active area development • Natural Resource restoration Deliverable: Review and Comment Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide = commission = staff Page 2 of 3 Budget Required (completed by staff): Project funded by local option sales tax referendum. Commission provides review and comment during planning and design phases as needed. Staff Support Required (completed by staff): Part of planning and engagement for master plan implementation. Liaison Comments: Continuation of initiative 1.6.2 from 2023 work plan. City Manager Comments: - Change initiative title: Review and Comment on Braemar Park Implementation - Add members of PARC that will be participating in the focus groups to the description field. All commission members participate in the review and comment. - Council charge: 2 3 Initiative Type: Project Target Completion Date: 12/31/2024 Lead(s): Spanhake (L), Doscotch, Ytterbo, Initiative Title: Support Braemar Arena Implementation Initiative Description: In support of the Braemar Park master plan implementation efforts for Braemar Arena assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: • Infrastructure replacement • TBD if Arena expansion will be in scope Deliverable: Review and Comment Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Project funded by local option sales tax referendum. Commission provides review and comment during planning and design phases as needed. Staff Support Required (completed by staff): Part of planning and engagement for master plan implementation. Liaison Comments: Continuation of initiative 1.6.3 from 2023 work plan. City Manager Comments: - Change initiative title: Review and Comment on Braemar Arena Implementation - Add members of PARC that will be participating in the focus groups to the description field. All commission members participate in the review and comment. - Council charge: 2 4 Initiative Type: Project Target Completion Date: 12/31/2024 Lead(s): Doscotch (L), Pfuhl, Weaver, Welsch Initiative Title: Community Garden Study and Report Initiative Description: In support of the Climate Action Plan Strategy LF 1-2, the commission will study the opportunity and access to Community Gardens within the park system and if applicable the broader Edina community. Page 3 of 3 Climate Action Plan Strategy LF 1-2: Support existing school and community gardens and provide opportunities to expand community growing spaces with a focus on youth, immigrant, and people with lower incomes or who are experiencing food insecurity. Deliverable: Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No financial need identified. Staff Support Required (completed by staff): Standard research and administrative support. Liaison Comments: Connection to Climate Action Plan. City Manager Comments: EEC is proposing a similar work plan item, however, the focus for PARC is the idea of converting park land to community gardens. EEC will be focusing on citywide and pavement conversions to green space. EEC & PARC leads should meet prior to starting work on the initiative to clarify scope of each of their research. Both work plan items fulfill part of a Climate Action Plan initiative. - No changes. - Council Charge 1 5 Initiative Type: Project Target Completion Date: 12/31/2024 Lead(s): Luangrath (L), Pfuhl, Weaver, Welsch Initiative Title: Review and compare park shelter building amenities and function Initiative Description: The upcoming capital improvement program identifies several park shelter building replacements. The commission will study and report on user experience enhancements, amenities and style of facility approaches that are successful in current Edina parks and surrounding communities to help guide future replacement projects. Deliverable: Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No financial need identified. Staff Support Required (completed by staff): Standard research and administrative support. Liaison Comments: Completed prior to CIP funded projects begin. City Manager Comments: - No changes - Council Charge Page 1 of 3 Transportation Commission DRAFT 2024 Proposed Work Plan 1 Initiative Type: Project Target Completion Date: Q4 Lead(s): Grant Wright, Bethany Olson Initiative Title: Traffic Safety Infrastructure Research and Recommendations Initiative Description: Residents have been vocal with the Transportation Commission about how dangerously fast drivers drive on Edina’s residential streets – even after speed limits were lowered to 25 mph. This, paired with a lack of focus on traffic enforcement capacity due to understaffing of patrol officers and a slower-than-desired implementation of traffic calming measures they suggest to the Commission, leaves some residents feeling frustrated with the City’s perceived inaction. To improve safety for all users of Edina’s transportation network, this initiative will support an educational campaign (such as “Drive 25”) and recommend improved processes to implement traffic calming improvements more quickly. Deliverable: Complete case study research of cities that leverage quick build solutions to implement traffic calming changes to roadways. Recommend improvements at priority locations (e.g., schools, parks, bus stops, places of worship, etc.) and identify grant programs for city staff consideration to pursue for project implementation of best practices. Council Charge: ☐X 1: Study & Report ☐ 2: Review & Comment 3: Review & Recommend ☐ 4: Review & Decide Budget Required: No funds available. Staff Support Required: ~2 hours per month from Staff Liaison. Police and Public Works would likely be asked to provide their perspective on various traffic calming techniques and infrastructure. Liaison Comments: Staff recommends removing “support an educational campaign (such as Drive 25) and…” since this is incorporated in Initiative 2. This initiative supports goals in the Living Streets Plan and the Comprehensive Plan. City Manager Comments: - Change initiative title: Traffic Safety Infrastructure Research - Description: Remove sentence “To improve safety for all users of Edina’s transportation network, this initiative will support an educational campaign (such as “Drive 25”) and recommend improved processes to implement traffic calming improvements more quickly.” - Deliverable: Remove sentence “Recommend improvements at priority locations (e.g., schools, parks, bus stops, places of worship, etc.) and identify grant programs for city staff consideration to pursue for project implementation of best practices. The city hired a consultant who has researched grants and provided a report to City staff. - Council charge 1 2 Initiative Type: Project Target Completion Date: Q4 Lead(s): Grant Wright, Roger Bildsten Initiative Title: Traffic Safety Community Outreach Campaign Initiative Description: The Transportation Commission reviews requests for pedestrian crossings (marking a crosswalk or enhancing an existing crossing) nearly every month. Correlating with safety concerns surrounding traffic calming, residents share concerns and desires of being able to walk safely and conveniently to their destination. To improve safety for Edina’s most vulnerable travelers, people walking or rolling, this initiative will support an educational campaign (such as St. Paul’s “Stop for Me” campaign) and recommend priority areas to focus city resources for pedestrian improvements. Deliverable: Execute a yearlong traffic calming community outreach campaign in close partnership with the City’s Communications team (owned digital channels, yard signs, earned media) to reinforce the new 25 mph speed limit, increasing the stigma of driving over the limit and helping residents feel heard. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required: Limited funds available through PACS for marketing strategies = commission = staff Page 2 of 3 Staff Support Required: ~2 hours per month from Staff Liaison. Communications would be asked to assist with editing and distributing articles or social media posts on the City’s various media channels. Liaison Comments: The Commission and Communications partnered on similar campaigns in 2015, 2016 and 2019. This initiative supports goals in the Living Streets Plan and the Comprehensive Plan. City Manager Comments: Remove this initiative. This will be a staff function in 2024. 3 Initiative Type: Project Target Completion Date: Q4 Lead(s): Roger Bildsten, Bethany Olson, Tricia Rubenstein Initiative Title: Pedestrian and Bicycle Master Plan Review Initiative Description: The Commission will assess progress to-date on implementation of the plan; prioritize implementation of recommendations within the plan that have not been yet implemented; identify appropriate updates, revisions, deletions or additions to the plan; and develop a community communication strategy related to the plan. Deliverable: Report to Council Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required: No funds available. Staff Support Required: ~3 hours per month from Staff Liaison. Liaison Comments: This initiative will help staff in scoping out a public participation project in 2025 to update the Pedestrian and Bicycle Master Plan. This initiative supports goals in the Pedestrian and Bicycle Master Plan and the Comprehensive Plan. City Manager Comments: - No changes - Council charge 1 4 Initiative Type: Project Target Completion Date: Q4 Lead(s): Jill Plumb-Smith, Kirk Johnson Initiative Title: Parking (Planning Commission Lead) Initiative Description: Consideration of the future of parking in Edina to identify parking initiatives to pursue in the next 10-15 years, in what order and what commissions/resources should be assigned to each. The Planning Commission will be the lead. Deliverable: ETC will review and comment on the final report and recommendation from Planning Commission. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒3: Review & Recommend ☐ 4: Review & Decide Budget Required: No budget available. Staff Support Required: ~1 hour per month from Staff Liaison. Community Development staff will be primary contacts. Liaison Comments: This initiative supports goals in the Climate Action Plan, the Living Streets Plan and the Comprehensive Plan. City Manager Comments: This initiative is carried over from 2023. - Change initiative title: Parking - Change description: Consideration of future of parking in Edina to identify parking initiatives to pursue in the next 10-15 years, in what order and what commissions/resources should be assigned to each. Planning Commission is the lead. ETC and EEC will review and comment on final report and recommendation from Planning Commission. - Council Charge 2 Page 3 of 3 5 Initiative Type: Event Target Completion Date: Q1 Lead(s): Andy Lewis, Grant Wright Initiative Title: Edina Transportation Commission 20th Anniversary Recognition & Celebration Initiative Description: The Commission will work with staff to create a proclamation recognizing the Commission’s 20th anniversary and celebrating their contributions and achievements since 2004. Deliverable: Proclamation for adoption by City Council. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required: No budget available. Staff Support Required: ~5 hours from Staff Liaison. Administration would be involved in reviewing the proclamation, Communications may be involved in producing and distributing articles or social media posts on the City’s various media channels. Liaison Comments: A similar proclamation was adopted in 2020 to commemorate the HRRC’s 50th anniversary. This is a relatively low-effort initiative that would be greatly impactful for the Commission to be recognized for their contributions to the City. City Manager Comments: - No changes - Council Charge 4 Parking Lot Organized trash collection, transit service advocacy and expansion, boulevard tree planting Page 1 of 4 Energy & Environment Commission 2024 Proposed Work Plan 1 Initiative Type: Ongoing Target Completion Date: Q4 Lead(s): Cory Lukens, Stephen Schima, Teri Hovanec Initiative Title: Green Business Outreach Program Initiative Description: Receive and review business applications. Engage Chamber of Commerce and two Rotaries to connect with large audiences and explore green business nominations rather than applications. Expand outreach component to guide participating businesses to increase sustainable practices, and to notify businesses of city resources while sharing best practices among businesses. Revisit application approach for coming years. Deliverable: Sustainable businesses door-knocking packet. Business roundtable event. Fulfills part of CAP actions BE 1- 7, BE 4-2 Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Limited funds are available to support target marketing, including ads during application timeframe, recognition materials like window clings and mailings. Staff Support Required (completed by staff): • Comms: Communications staff time will be needed to complete regular communications cycle for GBOP: business spotlights (up to 4), ad design during application season, design business packet materials. Liaison Comments: Staff is supportive. EEC remains enthusiastic about engaging with business community on environmental matters. City Manager Comments: - No changes - Council Charge 4. 2 Initiative Type: Project Target Completion Date: Q4 Lead(s): Hilda Martinez, LeeAnn Weber Initiative Title: Study paved areas conversion opportunity to green space or community gardens Initiative Description: Identify underutilized paved areas and study ways to incentivize conversion to sustainable green space or infill development and increase pollinator habitat. Will include a study and report on current City community garden process and how it could be expanded/adjusted to better meet CAP goals in CAP item LF 1-2 through paved area conversions: "Support existing school and community gardens and provide opportunities to expand community growing spaces with a focus on youth, immigrant, and people with lower incomes or who are experiencing food insecurity." Deliverable: Report to Council identifying underutilized paved areas in Edina, pollinator supportiveness potential and section describing City community garden existing practices and potential changes. Fulfills part of CAP actions TL 3-4 and LF 1-2 Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No Funds Staff Support Required (completed by staff): Community Development staff would likely be asked to advise EEC members on specific site conditions, and potentially provide some data or existing City studies related to this initiative. Community Garden staff lead will be interviewed by EEC members to share existing practices and perspective on any changes or expansions. Liaison Comments: The EEC will focus on all land – public and private – for its pavement conversion, and then can focus any community garden study on just private land to complement the parks commission proposed work. City Manager Comments: PARC is proposing a similar work plan item, however, the focus for PARC is the idea of converting park land to community gardens. EEC will be focusing on citywide and pavement conversions to green space. EEC & PARC leads should meet prior to starting work on the initiative to clarify scope of each of their research. Both work plan items fulfill part of a Climate Action Plan initiative. = commission = staff Page 2 of 4 - No changes. - Council Charge 1 3 Initiative Type: Event Target Completion Date: Q3 Lead(s): Tom Tessman, John Haugen, Grif Pugh Initiative Title: Host buckthorn removal event in high-priority area Initiative Description: ID high-priority buckthorn removal areas in the City (including schools) to organize a removal event. Consider partnering with youth organization or other nonprofit like Great River Greening to provide volunteers. Could be marketed as a “buckthorn bash” or something similar. Deliverable: One buckthorn removal event. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): No funds needed beyond staff time from communications, forests and sustainabilty. Staff Support Required (completed by staff): Forests: Forestry staff advises EEC to participate in buckthorn removal on City property, rather than considering private or school-owned sites. If on city property, City crews can pick up buckthorn after event and manage disposal. Consider Braemar Golf Course area for spring cleanup (3 large areas). Liaison Comments: Staff is supportive and recommends EEC consider a public site like Braemar Golf Course or Bredeson Park, using Natural Areas plan and work already underway as a guide in site selection. City Manager Comments: - No changes - Council Charge 5 (Event) 4 Initiative Type: Event Target Completion Date: Q4 Lead(s): Tom Tessman, Hilda Martinez, Ukasha Dakane Initiative Title: Host EV Ride & Drive event Initiative Description: Invite up to 25 residents and businesses to display their vehicles, including e-bikes, and answer questions from curious potential EV owners. Deliverable: One EV Ride and Drive event. Fulfills part of CAP action TL 3-4 Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): No funds needed beyond staff time from communications and sustainability. Staff Support Required (completed by staff): • Comms: • Other: Will need support from facility and Parks staff to choose and stage location. Communications staff will be needed to promote event. Potential for Rosland Park to serve as site in the spring (April or May) Liaison Comments: Staff is supportive, EEC can review how neighboring cities have hosted similar events to ensure success. City Manager Comments: - No changes - Council Charge 5 (event). Page 3 of 4 5 Initiative Type: Project Target Completion Date: Q4 Lead(s): Bayardo Lanzas, Teri Hovanec Initiative Title: Tree Recognition Celebration Initiative Description: Continuation from 2023 initiative: • “Parade of Trees” tree recognition campaign around Arbor Day or in the fall • Residents submit photos and locations of special trees, especially in public spaces. Trees are mapped and residents are invited to do a walking/driving tour to see the trees. Trees could be geo-cached, if participants opt in to sharing their location. Tree photos can be used in social media to raise awareness around Edina’s tree canopy. • EEC may award special tree recognitions: ”most leaves”, “spookiest,” etc. • Mayor will be invited to recognize beloved trees during Mayor’s Minute Deliverable: Online celebration of beloved Edina trees. Social media, website materials. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): No funds Staff Support Required (completed by staff): • Liaison: ~10 hours (works with Comms and GIS staff to organize communication campaign and populate online parade of trees map.) • Comms: 160 hours (Provide campaign design assistance, tree signifier design (e.g. tree medallion) and production, stories/videos on special trees around Edina) • Other staff: ~10 hours for GIS staff to receive special tree submissions, geocode them and produce walking tour map Liaison Comments: Staff is supportive; EEC is committed to raising awareness about tree ordinance revisions and City- wide tree canopy goals. City Manager Comments: This year EEC has proposed two new events and should focus time on those projects. Remove initiative. 6 Initiative Type: Project Target Completion Date: Q4 Lead(s): Stephen Schima, LeeAnn Weber Initiative Title: Participate in Planning Commission Parking initiative Initiative Description: Participate in joint initiative sub-group between Planning and Transportation Commissions focused on parking. Deliverable: Comment on Planning Commission product ahead of Council submittal. Relates to CAP Action TL 3-2 Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funds Staff Support Required (completed by staff): • Liaison: ~5 hours (coordinate with EEC and other commission staff liaisons to share comment) • Comms: • Other staff: ~3 hours for organizing support from other Commission Staff Liaisons Liaison Comments: Staff liaison expects limited time commitment by the EEC on this topic. Four Climate Actions relate to parking management; Staff supports cross-commission work to recommend implementation pathways for these actions. City Manager Comments: This initiative is carried over from 2023. - Change initiative title: Parking Page 4 of 4 - Change description: Consideration of future of parking in Edina to identify parking initiatives to pursue in the next 10-15 years, in what order and what commissions/resources should be assigned to each. Planning Commission is the lead. ETC and EEC will review and comment on final report and recommendation from Planning Commission. - Council Charge 2 Parking Lot • campaign to raise education on bee gardens • education on insulation, importance of weatherization • education for solar on private homes: solar gardens, rooftop, etc. • Instagram Takeover • Comprehensive Waste Reduction Marketing Campaign Page 1 of 4 Planning Commission 2024 Proposed Work Plan 1 Initiative Type: Ongoing/Annual, Event Target Completion Date: Q4 Lead(s): All Commissioners Initiative Title: Land Use Applications Initiative Description: Review land use applications, send recommendations to Council on CUP, site plans, and rezoning. Deliverable: Recommendations on land use applications submitted to City Council. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None required. Staff Support Required (completed by staff): Planning Staff & Communications. Liaison Comments: This is the primary responsibility of the Planning Commission City Manager Comments: - No changes - Council Charge 3 2 Initiative Type: Project Target Completion Date: Q4 Lead(s): Miranda (lead), Padilla, Felt, Daye Initiative Title: Consider the next “Areas of Potential Change” for future small area planning/lead into the next Comprehensive Plan Update. Initiative Description: Consideration of areas for future small area planning. This would lead into the next Comprehensive Plan Update. Deliverable: Recommendation to the City Council. These areas would then be studied further in the next Comprehensive Plan update or earlier if recommended by the City Council. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): Planning staff. This task should not take a lot of time to complete but will be important to set the stage for the next areas to study as part of the 2028 Comprehensive Plan. Liaison Comments: This task is to simply identify the areas, not study them. City Manager Comments: - No changes - Council Charge 3 3 Initiative Type: Project Target Completion Date: Q4 Lead(s): Bornstein (lead), Padilla Initiative Title: Zoning Ordinance Amendment – Study and draft an Ordinance regarding cannabis regulations. Initiative Description: Study and propose/recommend regulations per state statute. Deliverable: Recommendation to City Council. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): Planning staff. = commission = staff Page 2 of 4 Liaison Comments: Addison Lewis will be the staff lead. City Manager Comments: City Manager is developing a plan to address cannabis regulations in Edina. The plan will be designed to allow council to weigh in on the front end before we establish policies/rules. Any regulation required to be reviewed by the Planning Commission will be completed when it is the appropriate time. Remove this initiative. 4 Initiative Type: Project Target Completion Date: Q4 Lead(s): All Commissioners Initiative Title: Zoning Ordinance Amendments – 1) Updating the industrial zoning district standards to be more flexible with respect to retail uses already allowed in the district; 2) Revise Building material, first floor height and transparency requirements for new buildings; 3) Sign Ordinance revisions. Initiative Description: Zoning Ordinance revisions. Deliverable: Recommendation to City Council. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): Staff will draft Ordinance Amendments & the entire Commission will discuss at work sessions. Liaison Comments: Ordinance amendments to address issues that were raised over the past year. Drafts of #1 and #2 will be accomplished by staff and will not be time consuming. City Manager Comments: This work plan item is three individual work plan projects. Keep amendment 1, create new project for amendment 2 (see NEW PROJECT), remove amendment 3 (sign ordinance revisions). - Change initiative title: Zoning Ordinance Amendments: Industrial Zoning District Standards - Change description: Review and recommend revisions of zoning ordinance amendments for industrial zoning district standards to be more flexible with district standards related to retail uses already allowed in the district 5 Initiative Type: Project Target Completion Date: Q4 Lead(s): Felt & Daye (leads), Smith, Bornstein Staff will draft Ordinance Amendments Initiative Title: Create new zoning district(s) or revise existing districts. Initiative Description: Revise existing or create new zoning districts to better align the City’s base zoning districts with the comprehensive land use plan. Deliverable: Recommendation to City Council. Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): Planning staff. Liaison Comments: Staff would draft the amendments. This would be a large undertaking but important to revise the City’s base zoning district to align with the Comprehensive Plan more closely. City Manager Comments: It is important to analyze our current zoning before moving on to rewriting the code. Recommend changing the scope of this project. - Change Title: Zoning District Audit - Change description: Staff will contract a consultant to examine current zoning code/districts to identify deficiencies, areas of improvement, inconsistency to be better aligned with the comprehensive plan. - Change deliverable: Review and comment - Council Charge 2 Page 3 of 4 6 Initiative Type: Project Target Completion Date: Q4 Lead(s): Miranda, Daye, Strauss Initiative Title: Parking Initiative Description: Consideration of future of parking in Edina to identify parking initiatives to pursue in the next 10-15 years, in what order and what commissions/resources should be assigned to each. Planning Commission will be the lead. ETC & EEC will review and comment on final report and recommendation from Planning Commission. Deliverable: Recommendation to City Council. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): Planning staff. Liaison Comments: City Manager Comments: Carry over from 2023 work plan. - No changes - Council Charge 3 7 Initiative Type: Project Target Completion Date: Q4 Lead(s): Daye Initiative Title: Cahill District Plan – Next Steps. Initiative Description: Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Yes. If consultant is required to assist. Staff Support Required (completed by staff): Yes. Liaison Comments: City Manager Comments: Planning Commission completed this project in 2023. City staff are in discussion with Council on next steps. Remove this initiative. 8 Initiative Type: Project Target Completion Date: Q4 Lead(s): Bennett Initiative Title: Development Review Process Initiative Description: Enhance and diversify the communication of the development review process through BTE, city meetings, and other media/means. Page 4 of 4 Deliverable: Recommendation to City Council. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): Planning, Administration & Communications staff. Liaison Comments: City Manager Comments: Planning Commission completed a review of the development process in 2023. The Commission presented their recommendations to the Council. Council directed City Staff to develop and implement changes. Changes were rolled out in August/September of 2023. Before there is another review or changes to the process, more time should be allowed to conduct a thorough evaluation. Remove this initiative. NEW PROJECT Initiative Type: Project Target Completion Date: Q4 Lead(s): All Commissioners Initiative Title: Zoning Ordinance Amendments: Building Material Initiative Description: Review and recommend revisions to zoning ordinance amendments for building material including first floor height and transparency requirements for new buildings. Deliverable: Recommendation to City Council. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): Staff will draft Ordinance Amendments & the entire Commission will discuss at work sessions. Liaison Comments: City Manager Comments: This work plan item was split out from work plan initiative 4. NEW PROJECT Initiative Type: Project Target Completion Date: Q4 Lead(s): Initiative Title: Lincoln Drive/Parkwood Knolls Small Area Plan Initiative Description: Review and comment on Lincoln Drive/Parkwood Knolls SAP. Deliverable: Review of small area plan before it goes to Council. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Budget required for consultant Staff Support Required (completed by staff): Liaison Comments: City Manager Comments: This small area plan was approved by the city council in October 2023. City staff started conversations around restructuring advisory groups during the Cahill SAP in early 2023. Staff will finalize advisory group structures, including a charge for the small area plan this year so this small area plan can be completed in 2024. If the Planning Commission’s role adjusts, staff will ask Council for a midyear modification to this initiative. Page 1 of 3 Heritage Preservation Commission 2024 Proposed Work Plan 1 Initiative Type: Ongoing/Annual Target Completion Date: Q4 Lead(s): Chair Lonnquist-all commissioners Initiative Title: Certificate of Appropriateness Applications Initiative Description: Review COA Applications when submitted Deliverable: Review Applications and issue COAs Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Budget for consultant review comes from Planning Budget. No additional budget is required. Staff Support Required (completed by staff): Planning staff and HPC Consultant reviews all COA applications. No additional staff support required. Liaison Comments: This is an annual work plan item and is one of the main charges of the HPC. City Manager Comments: - No changes - Council Charge 3 2 Initiative Type: Ongoing/Annual Target Completion Date: Q4 Lead(s): Chair Lonnquist-all commissioners Initiative Title: Edina Heritage Landmarks Initiative Description: Based on owner interest, nominate eligible properties as Edina Heritage Landmarks and add additional properties to the eligible property list. Deliverable: Recommend designation of eligible heritage landmarks and add properties to Edina Landmark list. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None. Staff Support Required (completed by staff): Communications support needed only if new landmark is designated (to create new webpage). Liaison Comments: This is another main charge of the HPC. City Manager Comments: - No changes - Council Charge 3 = commission = staff Page 2 of 3 3 Initiative Type: Ongoing/Annual Target Completion Date: Q3 Lead(s): Commissioners Jarvinen & Nickels Initiative Title: Heritage Preservation Award Initiative Description: Recruit nominees and award and promote the annual Heritage Preservation Award during Preservation Month in May. Deliverable: Seek and submit nominations, select recipient, and present the award. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Plaque cost comes out of Planning budget. Staff Support Required (completed by staff): Communications support required. Communications writes an article on the award winner after the award is presented at Council. They also help solicit nominations with social media posts. Liaison Comments: The HPC gives this award out every year during May which is Preservation Month. 2024 will be the 21st year of the award. City Manager Comments: - No changes - Council charge 4 4 Initiative Type: Project Target Completion Date: Q2 Lead(s): Commissioners Lonnquist & Hassenstab Initiative Title: Century Home Program Outreach Initiative Description: Public outreach to eligible Century Homes. Draft mailing and meet with 3 community organizations. Deliverable: Mailing to be sent to current eligible properties and presentation to community organizations. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): The Planning Division will fund one mailing. Staff Support Required (completed by staff): Mailing cost will be covered by Planning Department. Social media posts to promote new program-estimate 5 hours communication support. Liaison Comments: No additional comments. Staff supports the proposed outreach for the new Century Homes program. City Manager Comments: - No changes - Council charge 4 Page 3 of 3 5 Initiative Type: Project Target Completion Date: Q2 Lead(s): Commissioners Cundy, Pollock & Lonnquist Initiative Title: Public Outreach for Ordinance and Country Club Plan of Treatment Changes Initiative Description: Create information to illuminate changes to the city's heritage preservation ordinance -- including addition of an escrow fee -- and the Plan of Treatment for the Country Club Heritage Landmark District. Deliverable: Digital brochure, flowchart, decision tree Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): No additional funds are requested. All outreach would be completed digitally/on the city’s website. Staff Support Required (completed by staff): After drafts are completed by the HPC staff would request Communications/Graphic Design Support on the final versions of the digital brochure, flow chart and decision tree. Staff Estimates 10 hours. Liaison Comments: Staff supports this initiative. Creating a digital brochure, flowchart and decision tree for the website will help educate community members and the HPC. City Manager Comments: - No changes - Council charge 4 Parking Lot • Preservation Checklist for old homes • Research on Archeology in surrounding communities and next steps for Edina archeology project. Ideas discussed that are staff functions: • Add HPC items to ERRCATS Training • Archeological Grant – funding would be needed to have consultant draft grant application. Other Items/Ideas for HPC to do (not work plan items): • Off site meeting in May (Grange Hall)-reception for Century Homes Program/Joint meeting with Historical Society • Participate in 4th of July Parade • Keep a list of Edina Preservation Award Nominations Page 1 of 2 Community Health Commission 2024 Proposed Work Plan 1 Initiative Type: Project Target Completion Date: Q1 Lead(s): Andrea Patineau, Nick Mattison, Tracy Nelson Initiative Title: Racism as a Public Health Emergency Initiative Description: Review report from 2023 work plan and make recommendation regarding declaration of racism as a public health emergency in the City of Edina. Include potential activities/policy changes that would accompany declaration Deliverable: Recommendation Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funds available. Potential impact to Communications and Public Health staff with marketing or outreach around the initiative. Staff Support Required (completed by staff): Communications, possibly Administration/Race and Equity Liaison Comments: The declaration of racism as a public health emergency is a public statement recognizing that racism is affecting health outcomes. The declaration alone carries no action or change, but does show that the City recognizes that these are related issues and potentially plans to take future actions to work for change. The declaration will show City staff and residents that City leadership is continuing to recognize this issue. City Manager Comments: - No changes - Council Charge 3 2 Initiative Type: Ongoing Target Completion Date: Q1 Lead(s): Mary Absolon, Julia Selleys Initiative Title: Opioid Stakeholder Workgroup Representative Initiative Description: Two members of the Community Health Commission will serve as representatives to the opioid funds stakeholder working group which guides the spending of opioid settlement funds in Bloomington, Edina, and Richfield Deliverable: Appointment and Representation Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. None Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? None Liaison Comments: Continued commission representation is important to maintain consistency of input at these stakeholder meetings and get perspectives from both City residents and staff. One appointed member is rotating off the commission in 2024, so appointment of new member is necessary. City Manager Comments: - No changes - Council Charge 4 = commission = staff Page 2 of 2 3 Initiative Type: Project Target Completion Date: Q4 Lead(s): Matt Giljahn, Brenna Smithson, Andrew Hawkins Initiative Title: Aging Community/Social Connectedness/Mental Health Initiative Description: Study and Report. As Edina’s population average age is 7 to 8 years older than the rest of the State, commission will report on possible city-level activities aimed at assisting those aging in place, specifically relating to social connectedness. Deliverable: Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? None Liaison Comments: This item is continued from 2023 and been refined. Potential for even narrower focus as the subject matter is wide ranging and can be difficult for members to narrow down. City Manager Comments: - No changes - Council Charge 1 Parking Lot: Cannabis Regulation: Is there a role for the Community Health Commission? Date: November 13, 2023 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Please review draft 2024 dates for potential conflicts and provide any feedback available at this time for the upcoming schedule. ATTACHMENTS: Description Upcoming Meetings and Events Nov. 13, 2023 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming 2023 Meetings and Events – Draft 2024 Meetings Date 2023 Regular Meetings Time Location* Mon. Nov. 13** Regular Meeting 7:00 pm Braemar Golf Course Tues. Dec. 12 Regular Meeting 7:00 pm Braemar Golf Course Date 2023 Informational Events Time Location December City Council approves 2024 Meeting Calendar Date Draft 2024 Meeting Dates Time Location* Tues. Jan. 9 Regular Meeting 7:00 pm Braemar Golf Course Tues. Feb. 13 Regular Meeting 7:00 pm Braemar Golf Course Tues. Mar. 12 Regular Meeting 7:00 pm Braemar Golf Course Tues. Apr. 9 Regular Meeting 7:00 pm Braemar Golf Course Mon. May 13** Monday Regular Meeting 7:00 pm Braemar Golf Course Tues. Jun. 11 Regular Meeting 7:00 pm Braemar Golf Course Tues. July 9 Regular Meeting 7:00 pm Braemar Golf Course Mon. Aug. 12** Monday Regular Meeting 7:00 pm Braemar Golf Course Tues. Sept. 10 Regular Meeting 7:00 pm Braemar Golf Course Tues. Oct. 8 Regular Meeting 7:00 pm Braemar Golf Course Wed. Nov. 13** Wednesday Regular Meeting 7:00 pm Braemar Golf Course Tues. Dec. 10 Regular Meeting 7:00 pm Braemar Golf Course * Regular Commission meetings will be held in the Hoyt and Blanchard Room, lower level of Braemar Golf Course, 6364 John Harris Drive, Edina. ** Date Adjustments – In accordance with the 2023/2024 Observed City Calendar.