The URL can be used to link to this page

Home My WebLink About2023-03-09 EEC AgendaAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, March 9, 2023 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission February 9, 2023 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.EEC Working Group 2023: Green Business Outreach Program B.Monthly call for communication requests VII.Chair And Member Comments VIII.Sta/ Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli3cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: March 9, 2023 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Grace Hancock, Sustainability Manager Item Activity: Subject:Minutes: Energy and Environment Commission February 9, 2023 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve EEC meeting minutes, February 9, 2023 INTRODUCTION: ATTACHMENTS: Description EEC Minutes: February 9, 2023 Agenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, February 9, 2023 7:00 PM I.Call To Order Chair Martinez called the meeting to order at 7:01pm. II.Roll Call Answering roll call were Chair Martinez, Vice Chair Horan, Commissioners Haugen, Lukens, Tessman, and Student Commissioner Machart. Late: Commissioner Dakane, 7:30pm Absent: Commissioners Schima, Lanzas, Hovanec and Student Commissioner Rawat III.Approval Of Meeting Agenda Motion by Cory Lukens to Approve Meeting Agenda. Seconded by Tom Tessman. Motion Carried. IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission January 12, 2023 Motion by John Haugen to Approve Meeting Minutes. Seconded by Hilda Martinez Salgado. Motion Carried. V.Special Recognitions And Presentations A.Special Presentation: MetroBlooms/Blue Thumb The EEC received a special recorded presentation from MetroBlooms and BlueThumb regarding the resources and program offerings they have for Edina residents interested in sustainable lawncare. B.Special Presentation: Organic Lawns by Lunseth The EEC received a special presentation from Shay Lunseth, with Lunseth Organic Lawncare. Ms. Lunseth shared tips to help residents participating in No Mow May to expand their sustainable lawncare practices. VI.Community Comment No Community Comment was received in person, or discussed by the EEC. During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VII.Reports/Recommendations A.Annual Chair/Vice Chair Nomination & Selection Chair Martinez nominated Commissioner Lukens for Vice Chair Commissioner Haugen nominated Chair Martinez to continue her service as Chair Chair Martinez and Commissioner Lukens were elected as Chair and Vice Chair, selectively. Motion by John Haugen to Elect 2023 Chair and Vice Chair. Seconded by Tom Tessman. Motion Carried. VIII.Chair And Member Comments Chair Martinez recognized Vice Chair Horan's 7-year service, and her accomplishments. The Commission shared their appreciation. Commissioner Lukens debriefed on the Green Golf event, including taking some learnings from one golf course and connecting with other courses to help with learnings. Commissioner Lukens mentioned new recognized business, Paragon Pilates, and confirmed City will issue press release at later date. Vice Chair Horan shared that Council approved EEC's recommendation for carryout bags. Commissioner Dakane, Chair Martinez and Commissioner Hovanec will co-lead the new work plan initiative to "Partner with City staff to implement an awareness and outreach plan to inform residents and businesses of merchant bag fee requirement. Gather stakeholder input in early 2023 to inform ordinance development, once passed the EEC will contribute to a promotional campaign to raise awareness and support businesses to integrate the new requirement ahead of 2024 effective date." Commissioner Haugen asked about organized trash collection progress. Manager Hancock reported that no action had been taken by Council or City leadership yet but would research the status and share back with the EEC. IX.Staff Comments Staff shared the following updates: The Climate Action Fund has been updated with new 2023 cost-share amounts. The March 1 State of Community will have a sustainability focus - EEC members are invited to table to promote the Green Business Outreach Program. The Sustainability Specialist position recruitment will have final interviews on Feb. 17. X.Adjournment The EEC meeting was adjourned at 9:00pm. Motion by Michelle Horan to Adjourn. Seconded by Tom Tessman. Motion Carried. T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: March 9, 2023 Agenda Item #: VI.A. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:EEC Working Group 2023: Green Business Outreach Program Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve new working group member for Green Business Outreach Program. INTRODUCTION: Date: March 9, 2023 Agenda Item #: VI.B. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Manager Item Activity: Subject:Monthly call for communication requests Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Submit any communications requests to staff liaison for processing INTRODUCTION: ATTACHMENTS: Description EEC Communication Channels Energy and Environment Commission Communication Guidelines Communication Channels These channels are used by Edina’s Communication Department and can be accessed by the EEC. While turnaround time is included, it is recommended that requests be made as early as possible for planning purposes. There will be a call for communication requests as a standing agenda item at each EEC meeting. The staff liaison will coordinate requests with Communications Director, Jennifer Bennerotte. Type Content Materials from EEC Publishing Frequency Turnaround Time Website Press releases/news alerts (Hometown Heroes is a longer feature – also on social media and recognized at City Council meetings) Topic/ nomination, willingness to be interviewed Ad hoc 1 week (Hometown Heroes = 1-2 months) Better Together Edina Any topic that the Commission wants to get feedback on or engage with the public Topic, drafted text, type of engagement, etc. Ad hoc 1 week Sun Current Newspaper- Guest Column (cannot be submitted on behalf of the Commission/City). Anything coming from the City needs to be submitted by the Comms Dept. Text Weekly Independent submission Edition Edina Newsletter Topic, willingness to be interviewed Monthly 60 days Social Media Facebook, Twitter, Instagram Topic, # of posts Ad hoc Campaign = 1 month Basic post = 1 day Video Agenda: Edina /Mayor’s Minute/ Youtube idea Topic, willingness to be interviewed 2x/month 1 month Direct Mailers postcards, inserts, posters, flyers, etc. Budget, topic Ad hoc 1 month Send Text Text Topic Opt-in 1 month Other Newsletters PW Pipeline and Parks Activities Directory, The Times (Senior Center newsletter) Topic, willingness to be interviewed 2x/year (The Times = 10x/yr) 3 months City Extra Emails Can choose topic area-bulk emails Topic, draft text Opt-in 1 week Contact Information Grace Hancock Sustainability Manager GHancock@EdinaMN.gov Communication Department Project Lead Times The following lead times are organized by level of work involved by Communication Department. These are recommended by the staff to provide guidance for marketing and communication development. Level 1 (1 day) • Re-order of existing project Level 2 (3 days) • Re-sizing existing project (no other edits) • Website banner images • Basic photo editing Level 3 (1 week- small changes) • Copy changes where text doesn’t move • Postcards • Rack cards • Social media graphics based on existing campaign • PowerPoint presentation graphics for public event Level 4 (2 weeks-updates) • New social media graphics • Updates to existing pieces (new copy, colors, photos or combination thereof) • Posters and flyers • Ads Level 5 (3-4 weeks-significant projects) • New campaigns • New art • Brochures • Reports • Pamphlets and booklets Level 6 (More than 1 month (to be negotiated or determined with Director-large projects)) • Re-brand • Logo design • Publication redesign