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HomeMy WebLinkAbout2023-12-19 City Council Meeting MinutesMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL DECEMBER 19, 2023 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:03 p.m. then shared the procedure for public hearing and community comment. II. ROLLCALL Answering rollcall were Members Agnew, Jackson, Pierce, Risser, Hovland. Absent: None. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS AMENDED Manager Neal shared comments regarding removing the legislative platform item from the consent agenda as it was placed there in error then spoke to discussions during the work session where changes were made how the item would ultimately be shared at a future meeting and how when brought forward the item would include removal of items 2.4 and 2.5 regarding affordable housing, demolition fees, and imposing a single- family transfer tax. The Council shared comments about the task force work to address the challenges of affordable housing and efforts surrounding current median home value of $660,000 and median income not keeping up with median home value. They spoke about the housing stock where over 10 years the City lost 1,000 homes that would have been naturally occurring affordable housing and the need to create a sustainable fund to provide more affordable housing or preserve current housing. They spoke about the complexity of the topic and how the goal was to meet in January to identify initiatives and funding and create new users that would include a public process for feedback on each initiative. The Council spoke about two sources that would require legislative action and how the presentation was out of sequence and the need for an opportunity for the City to play an active role in building trust and provide the community with information and be clear in communication then noted changes would not occur without community input. Member Jackson made a motion, seconded by Member Agnew, to approve the meeting agenda as amended, tabling Item VIII.C, State Legislative Agenda, until January 2, 2024, with sections 2.4 and 2.5 removed. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. V. COMMUNITY COMMENT Daniel Eaton, 5712 Parkwood Lane, thanked the Council for their comments on the affordable housing agenda then spoke about 5780 Lincoln Drive and how the neighborhood was looking forward to engaging in the small area plan along with the need to make sure the process included community engagement to ensure everyone was treated equally. V.A. CITY MANAGER'S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to past Community Comments. VI. CONSENT AGENDA ADOPTED AS PRESENTED Member Jackson made a motion, seconded by Member Pierce, approving the consent agenda as presented: VI.A. Approve Minutes of the Worksession and Regular Meeting of December 5 and I I, 2023 Page 1 Minutes/Edina City Council/December 19, 2023 VI.B. Approve Claims for Payment for Check Register Claims Pre-List Dated December I, 2023, totaling $2,01 1,789.857 and Check Register Claims Pre-List Dated December 8, 2023 totaling $1,436,132.02 VI.C. Adopt Ordinance No. 2023-24; Amending Chapter 2 of the City Code, Setting Fees for 2024 VI.D. Approve Summary Publication for Ordinance No. 2023-24; Amending Chapter 2, Setting Fees for 2024 VI.E. Request for Purchase; Change Order for ZoneOne Locating Professional Services Contract Extension, awarding the bid to the recommended low bidder, Hance Utility Service Inc., dba ZoneOne Locating Services, $140,000 VI.F. Request for Purchase; Change Order for Aid Electric Professional Services Contract Extension, awarding the bid to the recommended low bidder, Aid Electric Professional Services Contract Extension, $100,000 VI.G. Request for Purchase; Change Order for Killmer Electric Professional Services Contract Extension, awarding the bid to the recommended low bidder, Killmer Electric Professional Services Contract Extension, $100,000 VI.H. Request for Purchase; Security System for Fire Station 2 Project, awarding the bid to the recommended low bidder, Pro-Tec Design, $202,027 VI.I. Approve 2024 Public Health Services Agreement with City of Bloomington VI.J. Adopt Resolution No. 2023-99; Setting 2024 Ambulance and Miscellaneous Fire Fees VI.K. Request for Purchase; Fitness Equipment, awarding the bid to the recommended low bidder, 2nd Wind Exercise Equipment, Inc., $21,159.96 VI.L. Request for Purchase; Five 2024 Ford Police Interceptor Utility Explorers, awarding the bid to the recommended low bidder, Tenvoorde Ford, Inc., $230,229 VI.M. Request for Purchase; Braemar Park Courtney Files #2-4 Sports Lighting Electrical Connections, awarding the bid to the recommended low bidder, Neo Electrical Solution, $125,400 VI.N. Request for Purchase; Braemar Park Phase 1 Brushing and Invasive Vegetation Control, awarding the bid to the recommended low bidder, Landbridge Ecological Inc., $368,921 VI.O. Request for Purchase; Replacement Equipment for Southwest TV Public and Education Access Channels, awarding the bid to the recommended low bidder, Advanced Systems Integration LLC, $44,681.67 VI.P. Adopt Ordinance No. 2023-22; an Ordinance Amending Chapter 2 of the Edina City Code Concerning a Local Sales and Use Tax VI.Q. Approve Summary Publication for Ordinance No. 2023-22 Amending Chapter 2, a Local Sales and Use Tax VI.R. Approve 2024 Board and Commission Reappointments Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VII. SPECIAL RECOGNITIONS AND PRESENTATIONS VII.A. EMERGENCY MANAGEMENT DIRECTOR PRACTITIONER CERTIFICATE — PRESENTED Fire Chief Slama shared that Andrew LaVenture was an Edina resident and part time communication expert for the Fire Department, recently completed the Emergency Management Director/Practitioner Certificate program through Homeland Security and Emergency Management (HSEM). He said Mr. LaVenture took great pride in taking care of his fellow residents and preparing for all events in the City of Edina and congratulated him on this achievement. Jon Dotterer, HSEM, shared the requirements for this certificate which included over 400 hours of course work in emergency work and response then presented the certificate. A round of applause was offered by all in attendance. Page 2 Minutes/Edina City Council/December 19. 2023 Mr. LaVenture thanked everyone for their support then stated he was a lifelong learner and looked forward to taking what was learned and putting into practice to help make the City safer for all. VIII. REPORTS/RECOMMENDATIONS VIII.A. RESOLUTIO N NO. 2023-100; ACCEPTING DONATIONS — ADOPTED Member Agnew moved to adopt Resolution No. 2023-100, accepting donations. Seconded by Member Jackson. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VIII.B. RESOLUTION NO. 2023-86; RESOLUTION NO. 2023-89 AND ORDINANCE NO. 2023-23; COMPREHENSIVE PLAN AMENDMENT, ZONING ORDINANCE AMENDMENT AND SITE PLAN REVIEW FOR 6016 VERNON AVENUE — ADOPTED Community Development Director Teague shared that Ron Dee on behalf of GreenDrop Charitable Donations and the property owner Special X properties, was proposing to remodel the existing Kee's auto repair shop at 6016 Vernon Avenue into a charitable donation center which would accept donations on behalf of Disabled American Veterans. The GreenDrop donation office would accept donations of gently used clothing, shoes, and household goods. GreenDrop has 61 locations across the country. This office was proposed to be open from 10 am to 6 pm seven days a week, 363 days per year. They would be closed Thanksgiving and Christmas. Two employees would be on the site during business hours. There would be no outside storage, including no semi-trailer storage. Once per week, a I 6-foot box truck will collect the donated items inside the building and transport them to another location outside of Edina for sorting and resale. The existing site was zoned PCD-4, Planned Commercial District, which allowed only automobile service centers, gas stations and car washes. City Attorney Kendall said if correctly zoned the use could continue for as long as they wanted as a legal non-conforming use or could be considered an interim use permit. The Council asked questions and provided feedback. Member Jackson introduced and moved adoption of Resolution No. 2023-86; denying Resolution No. 2023-86 approval of a Comprehensive Plan amendment at 6016 Vernon Avenue; approve Second Reading adopting Ordinance No. 2023-23 denying amending the Zoning Ordinance to Allow Donation Collection Centers as a Principal Use in The PCD-4, Planned Commercial 4 Zoning District; and adoption of Resolution No. 2023-89 approval of a Site Plan at 6016 Vernon Avenue for Greendrop for 6016 Vernon Avenue Based on The Outlined Findings. Seconded by Member Agnew. Rollcall: Ayes: Agnew, Jackson, Hovland Nays: Pierce, Risser Motion carried. VIII.C. 2024 STATE LEGISLATIVE PLATFORM — TABLED TO JANUARY 2, 2024 VIII.D. ROSLAND PARK PEDESTRIAN BRIDGE PROJECT UPDATE — PRESENTED City Engineer Millner stated on November 21, 2023 the City Council directed staff to collect more comments from the community, provide lifecycle costs and some potential examples of the new bridge. Staff created a BetterTogetherEdina project page and hosted a neighborhood meeting on December 14. He outlined the options with switchbacks and potential noise wall locations that included Option 5B with long ramps and 6A with elevators and a ramp. The current pedestrian bridge was owned and managed by the Minnesota Department of Transportation (MnDOT) and constructed in the 1960s. The bridge did not meet Americans with Disabilities Act (ADA) standards and was substantially damaged when it was struck twice in 2022 by vehicles traveling on Minnesota Highway 62. The damage resulted in the closure of the bridge for most of Page 3 Minutes/Edina City Council/December I 9, 2023 2022, until expensive temporary repairs were made in January 2023. There have been extensive discussions between City and MnDOT staff about a plan to replace the bridge. Funding for the project had been secured between a successful capital bonding request in 2023 and MnDOT Funds. MnDOT was also discussing adding a permanent 3rd westbound travel lane on Highway 62 along with a 20-ft tall noise wall. The City had engaged the engineering firm of Bolton-Menk to start the design process for the new bridge. 12 options were reviewed and staff was seeking confirmation of design option 1 A so this project could be potentially built in 2025. He shared the proposal of a steel truss bridge that would allow much longer spans then spoke about how snow removal would occur if constructed. He outlined construction differences between ADA ramps and elevators and funding of $6 million and how elevator long term maintenance was eight times more expensive then commented on how elevators could be used as restrooms and sleeping areas. Mr. Millner outlined potential next steps but spoke about the need to discuss alignment and aesthetic options with MnDOT, impacts of Rosland Park, continued to update the website, and create renderings and reach out to 64th Street and Millers Lane. The Council asked questions and provided feedback. VIII.E. RESOLUTION NO. 2023-97; CONCORD B&C NEIGHBORHOOD ROADWAY RECONSTRUCTION, IMPROVEMENT NO. BA-465 — ADOPTED Mr. Millner shared on December I I, 2023, the City Council reviewed the engineering study and conducted a public hearing on the Concord B and C Neighborhood Roadway Reconstruction Project. The City provided individuals several ways to provide public input in the public hearing. Between November 22, 2023, when public hearing notices were mailed for noon Wednesday, Dec. 13, when the public hearing closed, nine comments were received on BetterTogetherEdina.org (BTE). As you might recall, six people provided in-person testimony and one person called in to the meeting to provide live testimony. Throughout the process, residents have been told it was not necessary to provide testimony in more than one way; all feedback was considered equally, regardless of the way in which it was submitted and said staff recommended adopting Resolution No. 2023-97: Concord B and C Neighborhood Roadway Reconstruction, Improvement No. BA- 465. Recall the estimated pending assessment was $13,400 per REU. He outlined testimony that included requests and said based on public hearing input, staff recommended the following changes: revise the West 64th Street and Concord Avenue 8-foot wide shared use path material from asphalt to concrete; move the West 64th Street shared use path from the north side to the south side; revise the West 64th Street shared use path maintenance from the residents to the City between Concord Avenue and Wooddale Avenue extended and Revise West 64th Street between Concord and St. Johns Avenue; revise West 64th Street between Millers Lane and Wooddale Avenue extended to parking on the south side only; revise Wooddale Avenue between Nancy and Garrison Lanes from an off-street pedestrian walk to an on-street pedestrian and vehicle facility. With integral concrete curb with signage describing the vehicles sharing the facility with pedestrians when two-way traffic occurs. Pedestrians and bicycles would have the right-of-way; and revise Wooddale Avenue between Garrison Lane and Valley View Road to parking on one side of the street. The Council asked questions and provided feedback. Member Jackson introduced and moved adoption of Resolution No. 2023-97, Ordering Improvement for Concord B and C neighborhood roadway reconstruction Improvement No. BA-465. Seconded by Member Agnew. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VIII.F. RESOLUTION NO. 2023-98; SOUTHDALE B C NEIGHBORHOOD ROADWAY RECONSTRUCTION, IMPROVEMENT NO. BA-464 — ADOPTED Mr. Millner stated on December I I , 2023, the City Council reviewed the Engineering Study and conducted a public hearing on the Southdale B Neighborhood Roadway Reconstruction Project. The City provided individuals several ways to provide public input in the public hearing. Between November 22, 2023, when Page 4 Minutes/Edina City Council/December I9, 2023 public hearing notices were mailed and noon Wednesday, Dec. 13, when the public hearing closed, two comments were received on BTE. As you might recall, one person called in to the meeting to provide live testimony. Throughout the process, residents have been told it was not necessary to provide testimony in more than one way; all feedback was considered equally, regardless of the way in which it was submitted. The testimony included concern over the assessment amount, a request to move the Barrie Road parking from the east side to the west side, and concern for rising cost of property owners to maintain the sidewalk. He said based on public hearing input, staff recommended revising the Barrie Road parking lane from the east side to the west side and clarify that the traditional style street lighting would be replaced with new LED traditional style street lighting for consistency relative to the existing street lighting style. He said staff recommended adopting Resolution No. 2023-98: Southdale B Neighborhood Roadway Reconstruction, Improvement No. BA-464 then spoke about recalling the estimated pending assessment are $950.00 per multi-family residential unit (condominium or apartment) or $2.85 per square foot of gross floor area for commercial properties. Member Jackson introduced and moved adoption of Resolution No. 2023-98 Ordering Improvement for Southdale B Neighborhood Roadway Reconstruction Improvement No. Ba- 464. Seconded by Member Pierce. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VIII.G. RESOLUTION NO. 2023-95; ADOPTING THE BUDGET FOR THE CITY OF EDINA FOR THE YEAR 2024, AND ESTABLISHING THE PROPOSED TAX LEVY PAYABLE IN 2024 — ADOPTED Mr. Neal shared on December 5, 2023, Council held the public meeting on the proposed 2024-2025 budget and tax levy. The Council chose to wait to adopt the 2024 tax levy and operating budget until the December 19, 2023 meeting, which was the last date the levy can be adopted. At the request of Council members at the December 5, 2023 meeting, the City Manager lead a discussion on options for reducing the City's proposed 2024 levy and the consequences of those options and said staff recommended the $54,506,065 levy for 2024, which was $4,563,565 or 9.15% more than the 2023 levy. The Council asked questions and provided feedback. Member Jackson introduced and moved adoption of Resolution No. 2023-95 Adopting the Budget for the City of Edina for Year 2024, and Establishing the Proposed Tax Levy Payable In 2024. Seconded by Member Pierce. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VIII.H. SKETCH PLAN FOR 7300 METRO BOULEVARD — REVIEWED Mr. Teague shared DJR Architects and Hempel Properties, on behalf of the property owner, had submitted a sketch plan proposal to build a new 6,000 square foot dental office in the parking lot of 7300 Metro Boulevard. The existing site contained a 110,790 square foot office building that was served by a surface parking lot. He noted application require a site plan review and first floor height variance, not a lot of discretion, and the primary issue was location of parking lot in front but how the City required parking in the rear and variances for height. Benjamin Krsnak, Hempel Real Estate Properties, shared their background and past projects then spoke about proposed building types, proposed patient parking in front and employee parking in rear along with trash and electric enclosures, added sidewalks and solar panels, and the need for a variance request for 13- 15 feet height for energy efficicenty and less cavernous for clients. He spoke about densification of the unused parking lot, increased tax base, necessary specialty service and employment opportunities. Page 5 shar'sron rty Clerk James B. Hovland, Mayor Minutes/Edina City Council/December 19. 2023 Dr. Todd Geisler, Edina Endodontics, shared how they have outgrown clinic and his desire to have nice and safe entrance into practice including those needing ADA and trying to respect City planning while keeping patients safe. Chris Whitehouse, DJR Architects, spoke about changing the building orientation on the east side which had to be 75% glass transparent and how the building laid out to have all glass to have it on the side. He mentioned having staff bring ID for the street side and how two entrances would not work for staffing. The Council asked questions and provided feedback. IX COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) — Received IX.A. MINUTES; HUMAN RIGHTS AND RELATIONS COMMISSION, NOVEMBER 21, 2023 IX.B. MINUTES: PARKS AND RECRATION COMMISSION, NOVEMBER 13, 2023 X. MANAGER'S COMMENTS — Received X.A. PREP MEMO FOR DECEMBER 19, 2023 XI. MAYOR AND COUNCIL COMMENTS — Received XII. ADJOURNMENT Member Jackson made a motion, seconded by Member Risser, to adjourn the meeting at 10:21 p.m. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Respectfully submitted, Minutes approved by Edina City Council, January 2, 2024. Video Copy of the December 19, 2023, meeting available. 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