HomeMy WebLinkAbout2023-11-08 City Council Work Session PacketAgenda
City Council Work Session
City of Edina, Minnesota
City Hall Community Meeting Room
Wednesday, November 8, 2023
5:30 PM
I.Call To Order
II.Roll Call
III.2024 Proposed Commission Work Plans
IV.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli&cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: November 8, 2023 Agenda Item #: III.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:MJ Lamon, Community Engagement Manager
Item Activity:
Subject:2024 Proposed Commission Work Plans Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The 2024 proposed commission work plans were presented to Council by Commission chairs on October3, 2023.
The goals for today's review is to present staff comments / recommendations for commission work plans. T he
staff report provides background on how staff was addressing work plan initiatives and the themes which provided
recommended language changes / edits to the initiatives.
Community Engagement Manager, MJ Lamon, and City Manager Scott Neal will present staff comments on
each work plan.
ATTACHMENTS:
Description
Staff Report: 2024 Proposed Commission Work Plans
2024 Proposed Work Plans
Proposed Work Plans Staff Presentation
November 8, 2023
Mayor & City Council
MJ Lamon, Community Engagement Manager
Commissions 2024 Proposed Work Plan Review
Information / Background:
The City Council establishes boards and commission to engage residents into city work and provide
opportunities for residents to serve the community and participate in meaningful work.
City Council City Manager & Staff
Advisory Boards, Commission,
Task Forces
Make policy-level decisions
Hire and supervise City Manager
Approve
- Budget and related work plan
- Ordinances & policy decisions
- Development proposals
- Variances & rezoning requests
Appoint representatives to advisory
boards & commissions
Provide best efforts &
technical advice to Council
Manage operations & staff
Propose budget & policies
Carry out Council decisions
Deliver services
Equitably enforce codes &
policies
Provide community perspective
Propose work plan items
Advise the Council through work
plan “charges”
Hold hearings as directed by
Council
Assist as directed in work plan with
engagement efforts
Council
CommissonsStaff
Manage Operations,
Advise Council &
Implement Policy
(Technical analysis &
evaluation)
Decide Strategy
Advise Council
(Community needs
& values)
STAFF REPORT Page 2
The annual commission work plan process is a six-month process.
Guiding Procedures
The City has ten Boards and Commissions, with 98 Board and Commission Members. The work plan
process is critical to ensure that we have the resources to accomplish the goals, and that staff and
Commissions are working on the priorities that are most needed.
Commissions
Commissions are responsible for developing proposals for work plan items.
Commissions should list proposed work plan items in order of their priority.
Work plan initiatives should not replicate city department work plan initiatives (While there
may be overlap, it should clearly define the role of the commission)
Present an achievable number of work plan initiatives.
Validate member interest in participating in completion of initiative.
“Parking lot” is reserved for initiatives the Commission considered but did not propose as part
of the work plan and are not approved.
Staff Liaisons
Staff Liaisons provide resources and support to the Commissions during their proposal discussions. During
these discussions, liaisons are asked to provide comments on work plan initiatives.
Liaison recommendations and comments are based on the following:
Is the goal and deliverable of the initiative clearly defined?
Is the initiative an appropriate role of the commission?
Are the resources/funding available to accomplish the initiative?
Is the number of initiatives on the work plan reasonable?
If there are misalignments, liaisons are asked to offer suggested changes.
City Manager/Administration Staff
City Manager recommendations are based on City-wide strategies, needs, and resources including:
Alignment with other city work plans and goals
Commission work plan initiatives can directly impact other City Work Plans, operations, or
resources. Initiatives tied to Council-approved Budget Work Plan take priority.
Resources (funding & supporting staff)
Each year, Commissions propose several events and communication campaigns in addition to those
already occurring. If initiatives have large funding requirements or require additional staff support, this
may adversely impact a department budget and workload. We need to ensure the city has the
resources, budget, and time needed to accomplish the work.
June -August
•Work Plan
Development
October
•Chair presents
proposed work plans
November
•Staff presents
proposed changes
December
•Council approves work
plans
STAFF REPORT Page 3
Roles
Commissions are advisory to Council and their work plans should consist of the work they intend to
complete in the upcoming year. At times, changes are made to clarify the role of the commission and
to eliminate misunderstanding the intent of the initiative. This is also accomplished by assigning an
appropriate Council Charge level.
Council
Commissions are appointed by the Council and serve in advisory role. Commissions provide additional
community perspective, feedback, and support to inform Council decisions, and accomplish City
goals. The Council has approval over Commission work plans, and can ultimately choose to remove,
revise, or add work plan items.
2024 Recommendations
For 2024, all changes/edits were recommended utilizing the considerations above, liaison comments and
feedback from the Communications Department. It works best to:
Approach work plan initiatives in steps vs accomplishing all components at once (i.e. study and report
first, recommendation second step, etc.)
Limit the number of cross-commission initiatives. Assign a lead commission and supporting
commissions to alleviate meeting/project fatigue
Make work plans manageable and offer mid-year work plan amendments if work has been completed
quicker than anticipated.
Staff recommendations and comments are listed on each work plan proposal under City Manager Comments.
Page 1 of 3
Arts and Culture Commission
2024 Proposed Work Plan
1 Initiative Type:
Ongoing
Target Completion Date:
Q4
Lead(s): Westlund, Zbaren, Amlaw, Curtin
Initiative Title: Bring the community perspective to the art center colocation with the Hennepin County Library project
Initiative Description: As the Hennepin County Southdale Library project advances, the Arts and Culture Commission
will continue to bring the community perspective and assist as the city moves forward as a tenant for a new art center
design.
Deliverable: Assist with community perspective on design and engagement
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funding needed to involve the commission in the process.
Staff Support Required (completed by staff): As the Hennepin County Southdale Library project moves into schematic
design, the colocation of a new art center space will be developed. The commission will bring the community
perspective to the process and provide feedback during that process. This will be a joint city staff/commission effort.
Liaison Comments: ACC is interested in being involved in the new art center effort and provide community perspective
and knowledge of the art world. We appreciate any perspective they can offer as we move forward.
City Manager Comments:
- No changes
- Council Charge 2
2 Initiative Type: Ongoing/Annual
Target Completion Date:
Q4
Lead(s): Faeth, Curtin
Initiative Title: Implement year 1 of the new Edina Art Grant Program
Initiative Description: Work with City staff to develop and implement the Edina Art Grant Program.
Deliverable: Review and select art application projects to be implemented.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Funds will be needed for this project. $5,000 per year is the initial
recommended amount for the microgrant awards from the Public Art Fund.
Staff Support Required (completed by staff): Communications and marketing will be instrumental as we move forward
with this project. This may require multiple hours of staff time as we establish the program. Once it is established,
however, it should be an easy project to continue on a yearly basis without much added need pending annual funding
reviews.
Liaison Comments: Supportive to implement year 1 of this program and evaluate results.
City Manager Comments: Council approved this plan in 2023. In 2024, the Commission should add an evaluation
component to their work plan or this project.
- No changes
- Council Charge 4
= commission
= staff
Page 2 of 3
3 Initiative Type: Ongoing
Target Completion Date:
Q4
Lead(s): Fram, Faeth, Scully, Stemmler
Initiative Title: Review Public Art Opportunities for New City Facilities and Locations
Initiative Description: As the City builds out Grandview, Fire Station #2, Fred Richards Park and other projects, the Arts
and Culture Commission will review art and décor elements and make public art recommendations.
Deliverable: Review and recommend public art projects to be implemented.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funds currently needed for ACC to review, public art will need a funding
source to include into the projects.
Staff Support Required (completed by staff): City staff will need to provide updates and potential selection decision
points to the ACC on projects.
Liaison Comments: ACC members are very interested in being involved in upcoming city projects. Their knowledge and
skills in the realm of public art will be valuable as projects move forward.
City Manager Comments:
- No changes
- Council Charge 2
4 Initiative Type:
Event
Target Completion Date:
Q4
Lead(s): Stemmler, Scully, Fram
Initiative Title: Commission Participation in Community Events
Initiative Description: Promote Commission initiatives and art in Edina through increased ACC presence at public
events, including Edina Fall into the Arts Festival at Centennial Lakes Park and other City events though out the year.
Deliverable: Promote art in Edina and engage with residents.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Minimal
Staff Support Required (completed by staff): Communications may be asked to assist with creating marketing
materials. Staff Liaison will be able to take care of everything else.
Liaison Comments:
City Manager Comments: Commissions attending community events should represent all City Advisory Boards and
Commissions and provide resources.
- Add to description that commission will attend up to two events in the year.
- Council Charge 4
Page 3 of 3
5 Initiative Type:
Project
Target Completion Date:
Q3
Lead(s): Stemmler, Westlund, Zbaren
Initiative Title: Present and Inform Street Art/Public Art Policy and opportunities to other City Commissions
Initiative Description: Present the Street Art Policy, including asphalt art, to the planning and transportation
commissions.
Deliverable: The presentation will ensure there is awareness on how the policy can assist the commissions in their
work as they review projects and applications. The ACC would be open to partnering on future projects as they are
identified to assist in solving land use or transportation concerns.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required
Staff Support Required (completed by staff): Only staff liaison support required at this time to communicate and
schedule time with other commissions.
Liaison Comments: This initiative hinges on the City Council accepting and adopting the Street Art Policy that has
currently developed by the ACC. Tentative presentation to City Council in early October.
City Manager Comments: The commission will be bringing a Study and Report to City Council in Q4 of 2023. If council
encourages the continuation of this work the next step would be a Review and Recommend. The commission does not
need council approval to share the study and report with other commissions. The next opportunity for commissions to
develop work plan projects will be in the summer of 2024. Remove initiative.
Page 1 of 4
Human Rights & Relations Commission
2024 Proposed Work Plan
1 Initiative Type:
Ongoing/Annual, Event
Target Completion Date:
October/November – Q4
Lead(s):
Nelson, Felton, Ismail
Initiative Title:
Sharing Values, Sharing Communities Event
Initiative Description:
Determine topic at least four months in advance of the scheduled event. Topic to be mental health, LGBTQIA+ or
ageism focused.
Deliverable:
Plan and host event in 2024.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Yes, funds are available and would be primarily used for marketing the event
and booking speakers.
Staff Support Required (completed by staff): Communications and marketing support will be needed to advertise the
event.
Liaison Comments: The HRRC plans to hold the 2023 Sharing Values, Sharing Communities Event on November 12,
2023, with the theme: “Building an Inclusive Community – Learning to Prevent Bias so All Can Thrive.”
City Manager Comments:
- No changes
- Council Charge 5
2 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Rogers, Dawkins, Nelson
Initiative Title:
Review bias and discrimination event response.
Initiative Description:
Review and propose update as needed to the bias and discrimination event response in accordance with legislation and
best practices. Respond to bias or discrimination events as plan prescribes.
Deliverable:
Reviewed and if needed, propose update of bias and discrimination event response.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Funds are not needed.
Staff Support Required (completed by staff): The Edina Police Department may need to support the HRRC’s efforts to
ensure all City responses – Police and HRRC – are consistent with each other and legislation.
Liaison Comments: Recent Minnesota legislative changes to the definition of bias and discrimination events necessitate
a review of the current event response plan to ensure compliance and coordination of response with the new
definition.
City Manager Comments:
- No changes
- Council Charge 3
= commission
= staff
Page 2 of 4
3 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Khalifa, Rogers
Initiative Title:
Build connections with community organizations and report on community awareness of bias and
discrimination event reporting.
Initiative Description:
Engage with organizations to exchange information, assess community awareness and educate on bias and
discrimination event process.
Deliverable:
Create standardized presentations and materials for HRRC presentations to community organizations, including on bias
and discrimination event response.
Report on engagement efforts and awareness of bias and discrimination event reporting.
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funds are needed.
Staff Support Required (completed by staff): Communications will be needed for graphic design support for any
materials created.
Liaison Comments: The HRRC has presented to community organizations in the past about its work; this initiative builds
on that and seeks to report on community awareness of bias and discrimination event reporting.
City Manager Comments:
- Deliverable: “Remove report on engagement efforts and awareness of bias and discrimination event reporting.”
- Council charge 4
4 Initiative Type:
Ongoing/Annual
Target Completion Date:
Quarterly
Lead(s):
None needed.
Initiative Title:
Engage with Edina Police Dept on bias-related and demographic data.
Initiative Description:
Meet with EPD quarterly on bias-related or demographic data.
Deliverable:
Increased engagement with EPD.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funds are required.
Staff Support Required (completed by staff): The initiative prescribes quarterly meetings with Edina Police Department
staff. Staff support from the Edina Police Department will be required to ensure regular, productive meetings.
Liaison Comments: Staff supports continuation of the regular meetings with the Edina Police Department.
City Manager Comments:
- No changes
- Council charge 4
Page 3 of 4
5 Initiative Type:
Ongoing/Annual, Event
Target Completion Date:
December 2024
Lead(s):
Rogers, Stringer Moore
Initiative Title:
Tom Oye Award
Initiative Description: Coordinate and select one recipient for the Tom Oye Award.
Deliverable:
Tom Oye award winner selected and recognized.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Funds are available, and the budget will be used for marketing the event and
award
Staff Support Required (completed by staff): Communications and marketing support will be needed.
Liaison Comments: Staff supports the continuation of the Tom Oye Award, as an opportunity to celebrate human rights
work in Edina and honor Tom Oye’s legacy. The Tom Oye Award has been awarded since 2010 continuously.
City Manager Comments:
- No changes
- Council Charge 4
6 Initiative Type:
Ongoing/Annual, Event
Target Completion Date:
April/May – Q2
Lead(s):
Bennett, Felton
Initiative Title:
Days of Remembrance Event
Initiative Description:
Coordinate Days of Remembrance to be held in accordance with the national 2024 Days of Remembrance on Monday,
May 6.
Deliverable:
Plan and host a 2024 Days of Remembrance Event.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Yes, funds are available and would be primarily used for marketing the event
and booking speakers.
Staff Support Required (completed by staff): Communications and marketing support will be needed.
Liaison Comments: The 2023 Days of Remembrance (DOR) event was held in May with the theme of “Never Again.”
The HRRC has planned and hosted the event for 12 years in various attendance modes such as in-person, hybrid, and
virtual.
City Manager Comments:
- No changes
- Council Charge 5 (Event)
Page 4 of 4
7 Initiative Type:
Project
Target Completion Date:
February/March, before the Days
of Remembrance Event
Lead(s):
Bennett, Nelson
Initiative Title:
Review and propose revision of Days of Remembrance resolution
Initiative Description:
Review resolution language for Days of Remembrance and propose changes as needed.
Deliverable: Reviewed language for Days of Remembrance and potentially proposed changes.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funds are needed.
Staff Support Required (completed by staff): Limited staff support from the Race & Equity Manager may be required if
changes are proposed.
Liaison Comments: Staff supports reviewing the language for the resolution, as the event is held by the HRRC and changing the language has been discussed for several years.
City Manager Comments: This should be completed in Q1.
- No changes
- Council Charge 3
8 Initiative Type:
Project
Target Completion Date:
Q4 2024
Lead(s):
Bennett, Dawkins, Segall
Initiative Title:
Develop Facility Naming Policy
Initiative Description: Develop a policy and process for naming City facilities according to recommendations in the HRRC City Facility Naming
Policy Report
Deliverable: Recommended policy and process for naming City facilities
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Funds are not needed.
Staff Support Required (completed by staff): Staff from Parks and Recreation and Engineering may have to support this
initiative through information sharing and evaluation of different policies. Parks and Recreation will have to review and
report on the draft policy.
Liaison Comments: Staff recommend that the Parks and Recreation Commission should review and comment on the proposed policy before City Council review, given the PARC report and recommendation on Alternative Funding
Strategies, a 2023 work plan item.
City Manager Comments: HRRC completed the study and report in 2023. This project is more suited for city-wide staff
project team since it overlaps with polices, practices and multiple departments. Staff can utilize the HRRC’s report.
Remove initiative.
Parking Lot
Evaluate and report on LGBTQIA+ community resources
Page 1 of 3
Parks & Recreation Commission
2024 Proposed Work Plan
1 Initiative Type:
Project
Target Completion Date:
12/31/2024
Lead(s):
Ites (L), Pfuhl, Weaver, Welsch
Initiative Title:
Support Fred Richards Park Implementation
Initiative Description:
In support of the Fred Richards Park master plan implementation efforts assign members to the various stakeholder/focus
group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas:
• Playground process
• Facility/Food and Beverage Operations
• Public Art
Deliverable: Review and Comment
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Project funded by local option sales tax referendum. Commission provides
review and comment during planning and design phases as needed.
Staff Support Required (completed by staff): Part of planning and engagement for master plan implementation.
Liaison Comments: Continuation of initiative 1.6.1 from 2023 work plan.
City Manager Comments:
- Change initiative title: Review and Comment on Fred Richards Park Implementation
- Add members of PARC that will be participating in the focus groups to the description field. All commission
members participate in the review and comment.
- Council charge: 2
2 Initiative Type: Project Target Completion Date: 12/31/2024 Lead(s):
Spanhake (L), Luangrath
Initiative Title:
Support Braemar Park Implementation Initiative Description:
In support of the Braemar Park master plan implementation efforts assign members to the various stakeholder/focus group
input opportunities as needs are identified to bring the community perspective to the process. Potential Areas:
• Off trail and pedestrian trail system development
• Athletic and active area development
• Natural Resource restoration
Deliverable: Review and Comment
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
= commission
= staff
Page 2 of 3
Budget Required (completed by staff): Project funded by local option sales tax referendum. Commission provides review and comment during planning and design phases as needed.
Staff Support Required (completed by staff): Part of planning and engagement for master plan implementation.
Liaison Comments: Continuation of initiative 1.6.2 from 2023 work plan.
City Manager Comments:
- Change initiative title: Review and Comment on Braemar Park Implementation
- Add members of PARC that will be participating in the focus groups to the description field. All commission
members participate in the review and comment.
- Council charge: 2
3 Initiative Type: Project Target Completion Date: 12/31/2024 Lead(s):
Spanhake (L), Doscotch, Ytterbo,
Initiative Title:
Support Braemar Arena Implementation Initiative Description:
In support of the Braemar Park master plan implementation efforts for Braemar Arena assign members to the various
stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process.
Potential Areas:
• Infrastructure replacement
• TBD if Arena expansion will be in scope
Deliverable: Review and Comment
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Project funded by local option sales tax referendum. Commission provides
review and comment during planning and design phases as needed.
Staff Support Required (completed by staff): Part of planning and engagement for master plan implementation.
Liaison Comments: Continuation of initiative 1.6.3 from 2023 work plan.
City Manager Comments:
- Change initiative title: Review and Comment on Braemar Arena Implementation
- Add members of PARC that will be participating in the focus groups to the description field. All commission
members participate in the review and comment.
- Council charge: 2
4 Initiative Type:
Project
Target Completion Date:
12/31/2024
Lead(s):
Doscotch (L), Pfuhl, Weaver, Welsch
Initiative Title:
Community Garden Study and Report
Initiative Description:
In support of the Climate Action Plan Strategy LF 1-2, the commission will study the opportunity and access to Community
Gardens within the park system and if applicable the broader Edina community.
Page 3 of 3
Climate Action Plan Strategy LF 1-2: Support existing school and community gardens and provide opportunities to expand
community growing spaces with a focus on youth, immigrant, and people with lower incomes or who are experiencing food
insecurity.
Deliverable: Report
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No financial need identified.
Staff Support Required (completed by staff): Standard research and administrative support.
Liaison Comments: Connection to Climate Action Plan.
City Manager Comments: EEC is proposing a similar work plan item, however, the focus for PARC is the idea of
converting park land to community gardens. EEC will be focusing on citywide and pavement conversions to green space. EEC & PARC leads should meet prior to starting work on the initiative to clarify scope of each of their research.
Both work plan items fulfill part of a Climate Action Plan initiative.
- No changes.
- Council Charge 1
5 Initiative Type:
Project
Target Completion Date:
12/31/2024
Lead(s):
Luangrath (L), Pfuhl, Weaver, Welsch
Initiative Title:
Review and compare park shelter building amenities and function
Initiative Description:
The upcoming capital improvement program identifies several park shelter building replacements. The commission will study
and report on user experience enhancements, amenities and style of facility approaches that are successful in current Edina
parks and surrounding communities to help guide future replacement projects.
Deliverable: Report
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No financial need identified.
Staff Support Required (completed by staff): Standard research and administrative support.
Liaison Comments: Completed prior to CIP funded projects begin.
City Manager Comments:
- No changes
- Council Charge
Page 1 of 3
Transportation Commission
DRAFT 2024 Proposed Work Plan
1
Initiative Type: Project Target Completion Date: Q4 Lead(s): Grant Wright, Bethany Olson
Initiative Title: Traffic Safety Infrastructure Research and Recommendations
Initiative Description: Residents have been vocal with the Transportation Commission about how dangerously fast
drivers drive on Edina’s residential streets – even after speed limits were lowered to 25 mph. This, paired with a lack of
focus on traffic enforcement capacity due to understaffing of patrol officers and a slower-than-desired implementation
of traffic calming measures they suggest to the Commission, leaves some residents feeling frustrated with the City’s
perceived inaction. To improve safety for all users of Edina’s transportation network, this initiative will support an educational campaign (such as “Drive 25”) and recommend improved processes to implement traffic calming
improvements more quickly.
Deliverable: Complete case study research of cities that leverage quick build solutions to implement traffic calming changes to roadways. Recommend improvements at priority locations (e.g., schools, parks, bus stops, places of
worship, etc.) and identify grant programs for city staff consideration to pursue for project implementation of best
practices.
Council Charge: ☐X 1: Study & Report ☐ 2: Review & Comment 3: Review & Recommend ☐ 4: Review & Decide
Budget Required: No funds available.
Staff Support Required: ~2 hours per month from Staff Liaison. Police and Public Works would likely be asked to
provide their perspective on various traffic calming techniques and infrastructure.
Liaison Comments: Staff recommends removing “support an educational campaign (such as Drive 25) and…” since this
is incorporated in Initiative 2. This initiative supports goals in the Living Streets Plan and the Comprehensive Plan.
City Manager Comments: - Change initiative title: Traffic Safety Infrastructure Research
- Description: Remove sentence “To improve safety for all users of Edina’s transportation network, this initiative
will support an educational campaign (such as “Drive 25”) and recommend improved processes to implement
traffic calming improvements more quickly.”
- Deliverable: Remove sentence “Recommend improvements at priority locations (e.g., schools, parks, bus stops,
places of worship, etc.) and identify grant programs for city staff consideration to pursue for project
implementation of best practices. The city hired a consultant who has researched grants and provided a report
to City staff.
- Council charge 1
2
Initiative Type: Project Target Completion Date: Q4 Lead(s): Grant Wright, Roger Bildsten
Initiative Title: Traffic Safety Community Outreach Campaign
Initiative Description: The Transportation Commission reviews requests for pedestrian crossings (marking a crosswalk
or enhancing an existing crossing) nearly every month. Correlating with safety concerns surrounding traffic calming,
residents share concerns and desires of being able to walk safely and conveniently to their destination. To improve
safety for Edina’s most vulnerable travelers, people walking or rolling, this initiative will support an educational campaign (such as St. Paul’s “Stop for Me” campaign) and recommend priority areas to focus city resources for
pedestrian improvements.
Deliverable: Execute a yearlong traffic calming community outreach campaign in close partnership with the City’s
Communications team (owned digital channels, yard signs, earned media) to reinforce the new 25 mph speed limit,
increasing the stigma of driving over the limit and helping residents feel heard.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required: Limited funds available through PACS for marketing strategies
= commission
= staff
Page 2 of 3
Staff Support Required: ~2 hours per month from Staff Liaison. Communications would be asked to assist with editing and distributing articles or social media posts on the City’s various media channels.
Liaison Comments: The Commission and Communications partnered on similar campaigns in 2015, 2016 and 2019. This
initiative supports goals in the Living Streets Plan and the Comprehensive Plan.
City Manager Comments: Remove this initiative. This will be a staff function in 2024.
3
Initiative Type: Project Target Completion Date: Q4 Lead(s): Roger Bildsten, Bethany Olson, Tricia Rubenstein
Initiative Title: Pedestrian and Bicycle Master Plan Review
Initiative Description: The Commission will assess progress to-date on implementation of the plan; prioritize
implementation of recommendations within the plan that have not been yet implemented; identify appropriate
updates, revisions, deletions or additions to the plan; and develop a community communication strategy related to the plan.
Deliverable: Report to Council
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required: No funds available.
Staff Support Required: ~3 hours per month from Staff Liaison.
Liaison Comments: This initiative will help staff in scoping out a public participation project in 2025 to update the
Pedestrian and Bicycle Master Plan. This initiative supports goals in the Pedestrian and Bicycle Master Plan and the
Comprehensive Plan.
City Manager Comments:
- No changes
- Council charge 1
4
Initiative Type: Project Target Completion Date: Q4 Lead(s): Jill Plumb-Smith, Kirk Johnson
Initiative Title: Parking (Planning Commission Lead)
Initiative Description: Consideration of the future of parking in Edina to identify parking initiatives to pursue in the next
10-15 years, in what order and what commissions/resources should be assigned to each. The Planning Commission will
be the lead.
Deliverable: ETC will review and comment on the final report and recommendation from Planning Commission.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒3: Review & Recommend ☐ 4: Review & Decide
Budget Required: No budget available.
Staff Support Required: ~1 hour per month from Staff Liaison. Community Development staff will be primary contacts.
Liaison Comments: This initiative supports goals in the Climate Action Plan, the Living Streets Plan and the
Comprehensive Plan.
City Manager Comments: This initiative is carried over from 2023.
- Change initiative title: Parking
- Change description: Consideration of future of parking in Edina to identify parking initiatives to pursue in the
next 10-15 years, in what order and what commissions/resources should be assigned to each. Planning
Commission is the lead. ETC and EEC will review and comment on final report and recommendation from
Planning Commission.
- Council Charge 2
Page 3 of 3
5
Initiative Type: Event Target Completion Date: Q1 Lead(s): Andy Lewis, Grant Wright
Initiative Title: Edina Transportation Commission 20th Anniversary Recognition & Celebration
Initiative Description: The Commission will work with staff to create a proclamation recognizing the Commission’s 20th
anniversary and celebrating their contributions and achievements since 2004.
Deliverable: Proclamation for adoption by City Council.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required: No budget available.
Staff Support Required: ~5 hours from Staff Liaison. Administration would be involved in reviewing the proclamation,
Communications may be involved in producing and distributing articles or social media posts on the City’s various
media channels.
Liaison Comments: A similar proclamation was adopted in 2020 to commemorate the HRRC’s 50th anniversary. This is a
relatively low-effort initiative that would be greatly impactful for the Commission to be recognized for their contributions to the City.
City Manager Comments:
- No changes - Council Charge 4
Parking Lot Organized trash collection, transit service advocacy and expansion, boulevard tree planting
Page 1 of 4
Energy & Environment Commission
2024 Proposed Work Plan
1 Initiative Type:
Ongoing
Target Completion Date:
Q4
Lead(s):
Cory Lukens, Stephen Schima, Teri Hovanec
Initiative Title: Green Business Outreach Program
Initiative Description: Receive and review business applications. Engage Chamber of Commerce and two Rotaries to
connect with large audiences and explore green business nominations rather than applications. Expand outreach
component to guide participating businesses to increase sustainable practices, and to notify businesses of city
resources while sharing best practices among businesses. Revisit application approach for coming years.
Deliverable: Sustainable businesses door-knocking packet. Business roundtable event. Fulfills part of CAP actions BE 1-
7, BE 4-2
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Limited funds are available to support target marketing, including ads during
application timeframe, recognition materials like window clings and mailings.
Staff Support Required (completed by staff):
• Comms: Communications staff time will be needed to complete regular communications cycle for GBOP:
business spotlights (up to 4), ad design during application season, design business packet materials.
Liaison Comments: Staff is supportive. EEC remains enthusiastic about engaging with business community on
environmental matters.
City Manager Comments:
- No changes
- Council Charge 4.
2 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Hilda Martinez, LeeAnn Weber
Initiative Title: Study paved areas conversion opportunity to green space or community gardens
Initiative Description: Identify underutilized paved areas and study ways to incentivize conversion to sustainable green
space or infill development and increase pollinator habitat. Will include a study and report on current City community
garden process and how it could be expanded/adjusted to better meet CAP goals in CAP item LF 1-2 through paved
area conversions: "Support existing school and community gardens and provide opportunities to expand community
growing spaces with a focus on youth, immigrant, and people with lower incomes or who are experiencing food
insecurity."
Deliverable: Report to Council identifying underutilized paved areas in Edina, pollinator supportiveness potential and
section describing City community garden existing practices and potential changes. Fulfills part of CAP actions TL 3-4
and LF 1-2
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No Funds
Staff Support Required (completed by staff):
Community Development staff would likely be asked to advise EEC members on specific site conditions, and potentially
provide some data or existing City studies related to this initiative. Community Garden staff lead will be interviewed by
EEC members to share existing practices and perspective on any changes or expansions.
Liaison Comments: The EEC will focus on all land – public and private – for its pavement conversion, and then can focus
any community garden study on just private land to complement the parks commission proposed work.
City Manager Comments: PARC is proposing a similar work plan item, however, the focus for PARC is the idea of
converting park land to community gardens. EEC will be focusing on citywide and pavement conversions to green space. EEC & PARC leads should meet prior to starting work on the initiative to clarify scope of each of their research.
Both work plan items fulfill part of a Climate Action Plan initiative.
= commission
= staff
Page 2 of 4
- No changes.
- Council Charge 1
3 Initiative Type:
Event
Target Completion Date:
Q3
Lead(s):
Tom Tessman, John Haugen, Grif Pugh
Initiative Title: Host buckthorn removal event in high-priority area
Initiative Description: ID high-priority buckthorn removal areas in the City (including schools) to organize a removal
event. Consider partnering with youth organization or other nonprofit like Great River Greening to provide volunteers.
Could be marketed as a “buckthorn bash” or something similar.
Deliverable: One buckthorn removal event.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): No funds needed beyond staff time from communications, forests and
sustainabilty.
Staff Support Required (completed by staff):
Forests: Forestry staff advises EEC to participate in buckthorn removal on City property, rather than considering private
or school-owned sites. If on city property, City crews can pick up buckthorn after event and manage disposal. Consider Braemar Golf Course area for spring cleanup (3 large areas).
Liaison Comments: Staff is supportive and recommends EEC consider a public site like Braemar Golf Course or Bredeson
Park, using Natural Areas plan and work already underway as a guide in site selection.
City Manager Comments:
- No changes
- Council Charge 5 (Event)
4 Initiative Type:
Event
Target Completion Date:
Q4
Lead(s):
Tom Tessman, Hilda Martinez, Ukasha Dakane
Initiative Title: Host EV Ride & Drive event
Initiative Description:
Invite up to 25 residents and businesses to display their vehicles, including e-bikes, and answer questions from curious potential EV owners.
Deliverable: One EV Ride and Drive event. Fulfills part of CAP action TL 3-4
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): No funds needed beyond staff time from communications and sustainability.
Staff Support Required (completed by staff):
• Comms:
• Other: Will need support from facility and Parks staff to choose and stage location. Communications staff will
be needed to promote event. Potential for Rosland Park to serve as site in the spring (April or May)
Liaison Comments: Staff is supportive, EEC can review how neighboring cities have hosted similar events to ensure
success.
City Manager Comments:
- No changes
- Council Charge 5 (event).
Page 3 of 4
5 Initiative Type: Project Target Completion Date: Q4 Lead(s): Bayardo Lanzas, Teri Hovanec
Initiative Title: Tree Recognition Celebration
Initiative Description:
Continuation from 2023 initiative:
• “Parade of Trees” tree recognition campaign around Arbor Day or in the fall
• Residents submit photos and locations of special trees, especially in public spaces. Trees are mapped and
residents are invited to do a walking/driving tour to see the trees. Trees could be geo-cached, if participants opt
in to sharing their location. Tree photos can be used in social media to raise awareness around Edina’s tree canopy.
• EEC may award special tree recognitions: ”most leaves”, “spookiest,” etc.
• Mayor will be invited to recognize beloved trees during Mayor’s Minute
Deliverable: Online celebration of beloved Edina trees. Social media, website materials.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): No funds
Staff Support Required (completed by staff):
• Liaison: ~10 hours (works with Comms and GIS staff to organize communication campaign and populate online
parade of trees map.)
• Comms: 160 hours (Provide campaign design assistance, tree signifier design (e.g. tree medallion) and
production, stories/videos on special trees around Edina)
• Other staff: ~10 hours for GIS staff to receive special tree submissions, geocode them and produce walking tour
map
Liaison Comments: Staff is supportive; EEC is committed to raising awareness about tree ordinance revisions and City-
wide tree canopy goals.
City Manager Comments: This year EEC has proposed two new events and should focus time on those projects.
Remove initiative.
6 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Stephen Schima, LeeAnn Weber
Initiative Title:
Participate in Planning Commission Parking initiative
Initiative Description: Participate in joint initiative sub-group between Planning and Transportation Commissions focused on parking.
Deliverable: Comment on Planning Commission product ahead of Council submittal. Relates to CAP Action TL 3-2
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funds
Staff Support Required (completed by staff):
• Liaison: ~5 hours (coordinate with EEC and other commission staff liaisons to share comment)
• Comms:
• Other staff: ~3 hours for organizing support from other Commission Staff Liaisons
Liaison Comments: Staff liaison expects limited time commitment by the EEC on this topic. Four Climate Actions relate
to parking management; Staff supports cross-commission work to recommend implementation pathways for these
actions.
City Manager Comments: This initiative is carried over from 2023.
- Change initiative title: Parking
Page 4 of 4
- Change description: Consideration of future of parking in Edina to identify parking initiatives to pursue in the
next 10-15 years, in what order and what commissions/resources should be assigned to each. Planning
Commission is the lead. ETC and EEC will review and comment on final report and recommendation from
Planning Commission.
- Council Charge 2
Parking Lot
• campaign to raise education on bee gardens
• education on insulation, importance of weatherization
• education for solar on private homes: solar gardens, rooftop, etc.
• Instagram Takeover
• Comprehensive Waste Reduction Marketing Campaign
Page 1 of 4
Planning Commission
2024 Proposed Work Plan
1 Initiative Type:
Ongoing/Annual, Event
Target Completion Date:
Q4
Lead(s):
All Commissioners
Initiative Title: Land Use Applications
Initiative Description: Review land use applications, send recommendations to
Council on CUP, site plans, and rezoning.
Deliverable: Recommendations on land use applications submitted to City Council.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None required.
Staff Support Required (completed by staff): Planning Staff & Communications.
Liaison Comments: This is the primary responsibility of the Planning Commission
City Manager Comments:
- No changes
- Council Charge 3
2 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): Miranda (lead), Padilla, Felt, Daye
Initiative Title: Consider the next “Areas of Potential Change” for future small area planning/lead into the next
Comprehensive Plan Update.
Initiative Description: Consideration of areas for future small area planning. This would lead into the next
Comprehensive Plan Update.
Deliverable: Recommendation to the City Council. These areas would then be studied further in the next
Comprehensive Plan update or earlier if recommended by the City Council.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): Planning staff. This task should not take a lot of time to complete but will
be important to set the stage for the next areas to study as part of the 2028 Comprehensive Plan.
Liaison Comments: This task is to simply identify the areas, not study them.
City Manager Comments:
- No changes
- Council Charge 3
3 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): Bornstein (lead), Padilla
Initiative Title: Zoning Ordinance Amendment – Study and draft an Ordinance regarding cannabis regulations.
Initiative Description: Study and propose/recommend regulations per state statute.
Deliverable: Recommendation to City Council.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): Planning staff.
= commission
= staff
Page 2 of 4
Liaison Comments: Addison Lewis will be the staff lead.
City Manager Comments: City Manager is developing a plan to address cannabis regulations in Edina. The plan will be
designed to allow council to weigh in on the front end before we establish policies/rules. Any regulation required to be reviewed by the Planning Commission will be completed when it is the appropriate time. Remove this initiative.
4 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): All Commissioners
Initiative Title: Zoning Ordinance Amendments – 1) Updating the industrial zoning district standards to be more
flexible with respect to retail uses already allowed in the district; 2) Revise Building material, first floor height and
transparency requirements for new buildings; 3) Sign Ordinance revisions.
Initiative Description: Zoning Ordinance revisions.
Deliverable: Recommendation to City Council.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): Staff will draft Ordinance Amendments & the entire Commission will
discuss at work sessions.
Liaison Comments: Ordinance amendments to address issues that were raised over the past year. Drafts of #1 and #2
will be accomplished by staff and will not be time consuming.
City Manager Comments: This work plan item is three individual work plan projects. Keep amendment 1, create new
project for amendment 2 (see NEW PROJECT), remove amendment 3 (sign ordinance revisions).
- Change initiative title: Zoning Ordinance Amendments: Industrial Zoning District Standards
- Change description: Review and recommend revisions of zoning ordinance amendments for industrial zoning
district standards to be more flexible with district standards related to retail uses already allowed in the district
5 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): Felt & Daye (leads), Smith, Bornstein
Staff will draft Ordinance Amendments
Initiative Title: Create new zoning district(s) or revise existing districts.
Initiative Description: Revise existing or create new zoning districts to better align the City’s base zoning districts with
the comprehensive land use plan.
Deliverable: Recommendation to City Council.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): Planning staff.
Liaison Comments: Staff would draft the amendments. This would be a large undertaking but important to revise the
City’s base zoning district to align with the Comprehensive Plan more closely.
City Manager Comments: It is important to analyze our current zoning before moving on to rewriting the code.
Recommend changing the scope of this project.
- Change Title: Zoning District Audit - Change description: Staff will contract a consultant to examine current zoning code/districts to identify
deficiencies, areas of improvement, inconsistency to be better aligned with the comprehensive plan.
- Change deliverable: Review and comment
- Council Charge 2
Page 3 of 4
6 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): Miranda, Daye, Strauss
Initiative Title: Parking
Initiative Description: Consideration of future of parking in Edina to identify parking initiatives to pursue in the next 10-15 years, in what order and what commissions/resources should be assigned to each. Planning Commission will be the
lead. ETC & EEC will review and comment on final report and recommendation from Planning Commission.
Deliverable: Recommendation to City Council.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): Planning staff.
Liaison Comments:
City Manager Comments: Carry over from 2023 work plan. - No changes
- Council Charge 3
7 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): Daye
Initiative Title: Cahill District Plan – Next Steps.
Initiative Description:
Deliverable:
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Yes. If consultant is required to assist.
Staff Support Required (completed by staff): Yes.
Liaison Comments:
City Manager Comments: Planning Commission completed this project in 2023. City staff are in discussion with Council
on next steps. Remove this initiative.
8 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): Bennett
Initiative Title: Development Review Process
Initiative Description: Enhance and diversify the communication of the development review process through BTE, city
meetings, and other media/means.
Page 4 of 4
Deliverable: Recommendation to City Council.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): Planning, Administration & Communications staff.
Liaison Comments:
City Manager Comments: Planning Commission completed a review of the development process in 2023. The
Commission presented their recommendations to the Council. Council directed City Staff to develop and implement
changes. Changes were rolled out in August/September of 2023. Before there is another review or changes to the
process, more time should be allowed to conduct a thorough evaluation. Remove this initiative.
NEW PROJECT Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): All Commissioners
Initiative Title: Zoning Ordinance Amendments: Building Material
Initiative Description: Review and recommend revisions to zoning ordinance amendments for building material
including first floor height and transparency requirements for new buildings.
Deliverable: Recommendation to City Council.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): Staff will draft Ordinance Amendments & the entire Commission will
discuss at work sessions.
Liaison Comments:
City Manager Comments: This work plan item was split out from work plan initiative 4.
NEW PROJECT Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Initiative Title: Lincoln Drive/Parkwood Knolls Small Area Plan
Initiative Description: Review and comment on Lincoln Drive/Parkwood Knolls SAP.
Deliverable: Review of small area plan before it goes to Council.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Budget required for consultant
Staff Support Required (completed by staff):
Liaison Comments:
City Manager Comments: This small area plan was approved by the city council in October 2023.
City staff started conversations around restructuring advisory groups during the Cahill SAP in early 2023. Staff will
finalize advisory group structures, including a charge for the small area plan this year so this small area plan can be
completed in 2024. If the Planning Commission’s role adjusts, staff will ask Council for a midyear modification to this initiative.
Page 1 of 3
Heritage Preservation Commission
2024 Proposed Work Plan
1 Initiative Type:
Ongoing/Annual
Target Completion Date:
Q4
Lead(s):
Chair Lonnquist-all commissioners
Initiative Title:
Certificate of Appropriateness Applications
Initiative Description:
Review COA Applications when submitted
Deliverable: Review Applications and issue COAs
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Budget for consultant review comes from Planning Budget. No additional
budget is required.
Staff Support Required (completed by staff): Planning staff and HPC Consultant reviews all COA applications. No
additional staff support required.
Liaison Comments: This is an annual work plan item and is one of the main charges of the HPC.
City Manager Comments: - No changes
- Council Charge 3
2 Initiative Type:
Ongoing/Annual
Target Completion Date:
Q4
Lead(s):
Chair Lonnquist-all commissioners
Initiative Title:
Edina Heritage Landmarks
Initiative Description:
Based on owner interest, nominate eligible properties as Edina Heritage Landmarks and add additional properties to
the eligible property list.
Deliverable:
Recommend designation of eligible heritage landmarks and add properties to Edina Landmark list.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None.
Staff Support Required (completed by staff): Communications support needed only if new landmark is designated (to create new webpage).
Liaison Comments: This is another main charge of the HPC.
City Manager Comments:
- No changes
- Council Charge 3
= commission
= staff
Page 2 of 3
3 Initiative Type: Ongoing/Annual Target Completion Date: Q3 Lead(s): Commissioners Jarvinen & Nickels
Initiative Title:
Heritage Preservation Award
Initiative Description:
Recruit nominees and award and promote the annual Heritage Preservation Award during Preservation Month in May.
Deliverable:
Seek and submit nominations, select recipient, and present the award.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Plaque cost comes out of Planning budget.
Staff Support Required (completed by staff):
Communications support required. Communications writes an article on the award winner after the award is presented
at Council. They also help solicit nominations with social media posts.
Liaison Comments: The HPC gives this award out every year during May which is Preservation Month. 2024 will be the
21st year of the award.
City Manager Comments:
- No changes
- Council charge 4
4 Initiative Type:
Project
Target Completion Date:
Q2
Lead(s):
Commissioners Lonnquist & Hassenstab
Initiative Title:
Century Home Program Outreach
Initiative Description:
Public outreach to eligible Century Homes. Draft mailing and meet with 3 community organizations.
Deliverable:
Mailing to be sent to current eligible properties and presentation to community organizations.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff):
The Planning Division will fund one mailing.
Staff Support Required (completed by staff):
Mailing cost will be covered by Planning Department. Social media posts to promote new program-estimate 5 hours
communication support.
Liaison Comments: No additional comments. Staff supports the proposed outreach for the new Century Homes
program.
City Manager Comments:
- No changes
- Council charge 4
Page 3 of 3
5 Initiative Type: Project Target Completion Date: Q2 Lead(s): Commissioners Cundy, Pollock & Lonnquist
Initiative Title:
Public Outreach for Ordinance and Country Club Plan of Treatment Changes
Initiative Description:
Create information to illuminate changes to the city's heritage preservation ordinance -- including addition of an escrow fee -- and the Plan of Treatment for the Country Club Heritage Landmark District.
Deliverable:
Digital brochure, flowchart, decision tree
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): No additional funds are requested. All outreach would be completed
digitally/on the city’s website.
Staff Support Required (completed by staff): After drafts are completed by the HPC staff would request
Communications/Graphic Design Support on the final versions of the digital brochure, flow chart and decision tree.
Staff Estimates 10 hours.
Liaison Comments: Staff supports this initiative. Creating a digital brochure, flowchart and decision tree for the website
will help educate community members and the HPC.
City Manager Comments:
- No changes
- Council charge 4
Parking Lot
• Preservation Checklist for old homes
• Research on Archeology in surrounding communities and next steps for Edina archeology project.
Ideas discussed that are staff functions:
• Add HPC items to ERRCATS Training
• Archeological Grant – funding would be needed to have consultant draft grant application.
Other Items/Ideas for HPC to do (not work plan items):
• Off site meeting in May (Grange Hall)-reception for Century Homes Program/Joint meeting with Historical
Society
• Participate in 4th of July Parade
• Keep a list of Edina Preservation Award Nominations
Page 1 of 2
Community Health Commission
2024 Proposed Work Plan
1 Initiative Type:
Project
Target Completion Date:
Q1
Lead(s):
Andrea Patineau, Nick Mattison, Tracy Nelson
Initiative Title:
Racism as a Public Health Emergency
Initiative Description:
Review report from 2023 work plan and make recommendation regarding declaration of racism as a public health
emergency in the City of Edina. Include potential activities/policy changes that would accompany declaration
Deliverable: Recommendation
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funds available. Potential impact to Communications and Public Health staff
with marketing or outreach around the initiative.
Staff Support Required (completed by staff): Communications, possibly Administration/Race and Equity
Liaison Comments: The declaration of racism as a public health emergency is a public statement recognizing that
racism is affecting health outcomes. The declaration alone carries no action or change, but does show that the City
recognizes that these are related issues and potentially plans to take future actions to work for change. The declaration
will show City staff and residents that City leadership is continuing to recognize this issue.
City Manager Comments:
- No changes
- Council Charge 3
2 Initiative Type:
Ongoing
Target Completion Date:
Q1
Lead(s):
Mary Absolon, Julia Selleys
Initiative Title:
Opioid Stakeholder Workgroup Representative
Initiative Description: Two members of the Community Health Commission will serve as representatives to the opioid funds stakeholder
working group which guides the spending of opioid settlement funds in Bloomington, Edina, and Richfield
Deliverable: Appointment and Representation
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the
impact of Council approving this initiative. None
Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative?
How many hours of support are needed? Communications/marketing? None
Liaison Comments: Continued commission representation is important to maintain consistency of input at these
stakeholder meetings and get perspectives from both City residents and staff. One appointed member is rotating off
the commission in 2024, so appointment of new member is necessary.
City Manager Comments:
- No changes
- Council Charge 4
= commission
= staff
Page 2 of 2
3 Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Matt Giljahn, Brenna Smithson, Andrew
Hawkins
Initiative Title:
Aging Community/Social Connectedness/Mental Health
Initiative Description:
Study and Report. As Edina’s population average age is 7 to 8 years older than the rest of the State, commission will report on possible city-level activities aimed at assisting those aging in place, specifically relating to social
connectedness.
Deliverable:
Report
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the
impact of Council approving this initiative.
Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative?
How many hours of support are needed? None
Liaison Comments: This item is continued from 2023 and been refined. Potential for even narrower focus as the
subject matter is wide ranging and can be difficult for members to narrow down.
City Manager Comments:
- No changes
- Council Charge 1
Parking Lot:
Cannabis Regulation: Is there a role for the Community Health Commission?
Advisory Commission Proposed Work Plans
(Staff Presentation)
City Council Work Session
November 8, 2023
City-wide Work Plan Process
Considerations
1.Alignment with other city work plans and goals
•Priority for budget work plan
2.Resources (funding & staff support required)
•Communication campaigns
•No funding allocations
3.Roles
•Clarity
Level of Impact
Inform Consult Involve Collaborate Empower
Council Charge 1: Study & Report 2: Review & Comment 3: Review &
Recommend 4: Review & Decide 5: Event
Commission
Role
Study a specific issue
or event and report
its findings to Council.
Deliverable: Provide
a report to Council.
Review a specific
policy issue and staff
will seek comments
from each individual
member of the group
to pass on to Council.
Deliverable:
Commission
comments included in
staff report.
Review a specific
policy issue and
provide a
recommendation on
the issue to Council.
Deliverable: Provide
report and
recommendations to
Council.
Study, review and
decide on an issue. The
Decision will be the
City’s official position
on the matter unless
the issue is formally
reversed by Council.
Deliverable:
Commission makes
the decision.
Plan & implement a
community event.
Commission
Recommendation
No official
recommendation is
provided to Council
or staff
No official
recommendation is
provided to Council
or staff
An official
recommendation is
provided to Council
No official
recommendation is
provided to Council
No official
recommendation is
provided to Council
Council Action
None or mid-year
work plan
modification directed
None Majority vote by
Council required None NoneCouncil ChargesIncreasing Impact on the Project…
Roles
October 3
Chair Presentation
November 8
Staff Presentation
Chairs
•Present work plan proposals
•Focus on items needing explanation
Admin Staff
•Present city-wide recommendations
for work plan proposals
City Council
•Ask questions
•Make sure to understand scope and
item being requested
Staff Liaisons
•Available for questions
Admin Staff & Liaisons
•Available for questions
City Council
•Provide feedback for staff to develop a
final recommendations
Next Steps
Nov. 8 – Dec. 6…………Staff/City Manager Review
Incorporate Council feedback
December 6……………City Council Approval
Work plans approved at the City Council
meeting
Presentation Order
Arts & Culture Commission
Human Rights & Relations Commission
Parks & Recreation Commission
Transportation Commission
Energy & Environment Commission
Planning Commission
Heritage Preservation Commission
Community Health Commission