HomeMy WebLinkAbout2023-11-21 City Council Work Session PacketAgenda
City Council Work Session
City of Edina, Minnesota
City Hall Community Meeting Room
Tuesday, November 21, 2023
5:30 PM
I.Call To Order
II.Roll Call
III.2024-25 Budget and Levy Discussion
IV.2024-2025 Human Services Funding Recommendations
V.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli,cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: November 21, 2023 Agenda Item #: III.
To:Mayor and City Council Item Type:
Other
From:Alisha McAndrews, Finance Director
Item Activity:
Subject:2024-25 Budget and Levy Discussion Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Discussion only.
INTRODUCTION:
The City Manager and staff will provide a brief presentation on the 2024-25 proposed budget and levy, and then
ask council members if there are any questions. Staff will continue to refine the budget based on council member
feedback. The public hearing on the budget and proposed levy is December 5, 2023.
ATTACHMENTS:
Description
Saff Presentation
Meeting Handout
EdinaMN.gov
2024-2025 Levy and Budget Update
November 21, 2023
Agenda
1.Process and timeline
2.2024-25 proposed levy
3.Community impact of investments
4.Tax impact on Median Value Home (MVH)
5.2024 Property Tax Change by Property Type
6.Next Steps
7.Questions/Discussion
Timeline
Date Type Topic
June 1 Dept head budget entry, new positions submitted
June 8 S&B projections posted
June 7-13 Finance reviews and enters remaining budgets
June-July Staff develop scenarios
July 19 ELT Meeting ELT Reviews Budget Draft Scenarios
Aug 2 CC Work Session Draft budget scenarios & work plan
Sept. 5 CC Work Session City Manager preliminary levy and budget
Sept. 19 CC/HRA Meeting Adopt preliminary levy
Nov. 21 CC Work Session Budget and Work Plan
Nov. 29 online Better Together comment period closes
Dec. 5 CC/HRA Meeting TNT budget presentation & public meeting
Dec. 19 CC Meeting/HRA Meeting Last day to adopt budget/levy
Proposed Tax Levy
Budget Proposed
2023 2024 2025
General Operating 39,820,200 43,831,665 48,623,073
8.48%10.07%10.93%
Debt Service 3,230,000 3,471,700 5,785,900
-0.06%7.48%66.66%
Construction 6,560,400 6,951,000 7,172,000
26.40%5.95%3.18%
HRA 244,400 251,700 259,300
2.99%2.99%3.02%
Total Tax Levy 49,855,000 54,506,065 61,840,273
% increase 9.89%9.33%13.46%
Investment & Impact
•Increased investment in technology systems to ensure secure
reliable systems that protect against threats and work when they are most
needed, in times of emergency or natural hazard.
•Street Lighting replacement to keep streets safe and reduce energy
use.
Investment & Impact
•Improve public safety response and outcomes.Addition of 4 patrol officers,
mental health response officer and neighborhood engagement officer.
•Respond to increasing calls for service/complexity of calls for emergency
medical response by adding additional paramedic/firefighters (6) in 2025 at the
new fire station.
•Provide market wage increases and competitive benefits to attract and retain
a high-performing skilled workforce needed to deliver services to the
community.
•Improve safety and ability to adequately respond to social disruption
events in recreation enterprises. Addition of 1 Facility Coordinator in 2024
and 1 in 2025.
2024 Cost Drivers of Operating Levy Increase
•Salary & benefits, including workers compensation ($4.2M)
•Contracts for goods & services ($2.3M)
•IT software & security ($540K), facilities and equipment maintenance
($300k)
•New positions ($291K)
•Centennial Lakes Park Operations ($200K)
•Use of one-time revenue from budget stabilization fund helps offset
spending increases ($2M)
2024 Estimated Levy Impact
Edina Median Value Home
2022 2023 Change
$659,900 $696,600 5.3%
Edina Estimated Market Value
2022 2023 Change
$15.4B $16.8B 9%
2024 Estimated Levy Impact
•For current tax year, the median value home (MVH) is $659,900 pays about $164 per
month in property taxes to fund all City provided services
•The MVH is $696,600 for taxes payable in 2024.
•With a 9.33% city property tax increase, the effect on the MVH in 2025 is estimated:
•$177.14 in City property taxes per month, a 7.71% increase
•$152. 21 increase per year, or $12.68/month
2024 Change in Property Tax by Property Type
14%
38%
15%
14%
11%
5%3%
Commercial/Industrial
>(5.0)%(4.9)-(0.0)%0.1-4.9%5-9.9%10-14.9%15-19.9%>20%
4%
10%
39%
37%
7%
2%1%
Single Family/Apartments
>(5.0)%(4.9)-(0.0)%0.1-4.9%5-9.9%10-14.9%15-19.9%>20%
How Edina Compares
Refer to handout
2024 Truth-in-Taxation: Pay 24 Preliminary vs Pay 23 Actuals
Composite Trends for Dominant Property Types – Hennepin County
Next Steps
•Based on Council input, continue to refine 2024-2025 budget
•Public meeting for 2024 levy and budget on Dec. 5
•Final date to take action on 2024 budget is Dec. 19
•Nov. 21
Questions/Discussion
•Nov. 21
Date: November 21, 2023 Agenda Item #: IV.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:Gillian Straub, City Management Fellow
Item Activity:
Subject:2024-2025 Human Services Funding
Recommendations
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The 2023-2024 Human Services Task Force will present its recommendations for 2024-2025 Human Services
Funding. Staff will briefly introduce the process for human services funding, then the chair of the Task Force,
Grant Wright, will present the recommendations. Human services funding will be adopted with the 2024-2025
budget at the December 5th or 19th City Council meeting.
The task force welcomes Council feedback on the recommended funding amounts and recommendations for
future task forces.
ATTACHMENTS:
Description
Staff Report
Human Services Task Force Memo
Human Services Task Force Funding Recommendation Presentation
November 21, 2023
Mayor and City Council
Gillian Straub, City Management Fellow; MJ Lamon, Community Engagement Manager
2024-2025 Human Services Funding Recommendations
Information / Background:
The City of Edina supports organizations that serve Edina residents through human services funding. The
City is authorized to contract with organizations addressing immediate basic human needs. Basic human
needs include elements required for survival and mental and physical health, such as food, water, shelter,
protection from environmental threats, and supportive services to assist with activities of daily living.
The City Council established the Human Services Task Force (HSTF) to provide an informed and
community-based recommendation on how these funds could be distributed. The HSTF forms every two
years and is made up of current City Advisory Board and Commission members. During year one, task
force members recommend to Council which service organizations to fund and funding amounts. During
year two, task force members conduct site visits to review progress on the service organizations’ work
plans and review funding uses This review is to determine if funding should be recommended for
continuation in the second year of the funding cycle. HSTF is operational in 2023-2024; funding is disbursed
in 2024-2025.
HSTF’s charge is to solicit and consider proposals from organizations and provide recommendations of a
two-year funding distribution amount to be considered for adoption by the City Council. HSTF creates a
Request for Proposals, accepts applications, analyzes the information, interviews applicants, and ultimately
provides a funding recommendation. City Council has the final decision on the funding.
The 2023-2024 HSTF staff liaison was Gillian Straub, City Management Fellow for the City of Edina. MJ
Lamon, Community Engagement Manager, provided project management support. The 2023-2024 Task
Force is composed of five volunteer members:
• Theresa Farrell-Straus, Heritage Preservation Commission
• Daisy Khalifa, Human Rights & Relations Commission
• Bonnie Padilla, Planning Commission
• LeeAnn Weber, Energy & Environment Commission
• Grant Wright, Task Force Chair, Transportation Commission
STAFF REPORT Page 2
The HSTF 2024-2025 funding recommendation memo is attached. In addition to the methodology and
funding recommendations for this budget cycle, HSTF included recommendations for future task forces
(“Future Recommendations” in the memo). Staff response to those recommendations follows:
1. 2023-2024 HSTF to provide advisory communication regarding budget – Staff
agrees the HSTF should write an advisory communication to City Council and staff
regarding future funding availability. After receiving funding requests, the 2023-2024 HSTF
sought staff advice regarding increasing the budget. Due to timing, staff advised the HSTF
should make a request in 2025 for the 2026-2027 budget cycle. The current HSTF will not
be active in 2025, so staff supports an advisory communication from the HSTF as the
appropriate process for considering funding increases for future task forces.
2. Future task forces should continue to solicit input from City staff – Staff supports
continuing this practice. On the advice of previous task forces, the HSTF requested brief
written summaries of Edina staff who interact with organizations applying for funding to get
a sense of the working relationship. Staff supports this practice, as it allows greater insight
into the organizations that work with City staff, while acknowledging this is a relatively small
factor when making funding recommendations.
3. Retain the makeup of the task force as five commission members and two staff –
Staff acknowledges that having five members allows for considering a wide range of opinions
and quick decision making, but staff does not support any change to the current process of
recruiting HSTF members. The opportunity to volunteer on the commission is presented to
all City boards and commissions by the respective staff liaisons, with the understanding that
no more than one adult member from each board or commission will be selected. A student
member may serve regardless of if their board or commission is already represented on the
task force. In the past, task forces have included three to five adult members and up to two
student commissioners. Staff supports the continuation of this process as there have rarely
been groups larger than five assembled and it allows for a wide range of community
representation.
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Human Services Task Force
edinamn.gov/hs
Date: November 21, 2023
To: Mayor and City Council
From: 2023-2024 Human Services Task Force
Subject: 2024-2025 Human Services Funding Recommendations
Task Force Composition
The City of Edina’s Human Services Task Force (HSTF or Task Force) is operating in 2023 and 2024 for
funding in 2024 and 2025. Its members include:
• Theresa Farrell-Straus (Heritage Preservation Commission)
• Daisy Khalifa (Human Rights & Relations Commission)
• Bonnie Padilla (Planning Commission)
• LeeAnn Weber (Energy & Environment Commission)
• Grant Wright, Task Force Chair (Transportation Commission)
The work of the Human Services Task Force (HSTF) has been assisted by Staff Liaison Gillian Straub, City
Management Fellow; and, MJ Lamon, Community Engagement Manager.
Methodology
Eight organizations responded to the Request for Proposals (RFP), seven of which had received funding
from the City of Edina in the current biennium, 2022-2023. One organization, Edina Give and Go, had not
previously applied for, nor has it ever received, HSTF funding.
To arrive at funding recommendations, HSTF took into consideration a number of factors, including:
• Merits of each organization - After reviewing each organization’s extensive proposal, speaking
with representatives of each organization, and reviewing feedback from a number of City staff
members who interact with these organizations, Task Force members were in full agreement that
all eight applicants met “immediate basic human needs” of various groups of Edina residents and
deserved HSTF funding from the City of Edina.
• Impact on our community - Some of these organizations help thousands, some hundreds. Some
operate “upstream” from other organizations - i.e. VEAP services are used by those accessing
services from other organizations including Beacon Interfaith and Senior Community Services.
• Applicant revenues - Approximate range was $250k - $7.5M+; HSTF considered how important
each incremental dollar of funding would be to each organization.
• Previous year’s funding - HSTF considered how possible changes might impact the organization;
members felt strongly that there was no impetus for drastically changing awards previously given
based on the proven merits of the good work they do.
• HSTF budget - As in past years, the total amount of funding requested, $296,000 for the
biennium, or $148,000 per year (21% increase in funds requested over previous biennium), exceeds
Page 2
City of Edina • 4801 W. 50th St. • Edina, MN 55424
the amount that has been budgeted by City Council for HSTF funding,
which is presently set at $100,000 per year.
• External factors - HSTF took into consideration the impact of legislation
to support free breakfast and lunch at schools across Minnesota, as well as
Greater Twin Cities United Way shifting focus in recent years away from
seniors in order to more effectively use their resources to help young
people with career training and education.
• Needs of our community - Throughout the vetting process, HSTF learned a lot from applicants
about the needs of the Edina community. In addition to all factors above, we also aimed to
prioritize support for organizations most directly serving who we view as our city’s most
vulnerable demographics: seniors and youth.
Funding Recommendations
Using the foregoing analysis and rationale, the HSTF recommends the following allocations of human
services funding annually for funding years 2024-2025:
Organization
(primary focus)
22-23 HSTF
funded
24-25 applicant
requested
24-25 HSTF
recommended
(difference from 22-23)
Beacon Interfaith
(youth housing, case management)
$12,295 $15,000 $12,000
(-$295)
Cornerstone Advocacy Service
(domestic violence victims)
$18,852 $25,000 $18,000
(-$852)
Edina Give and Go
(disadvantaged Edina students)
n/a $20,000
New applicant
$9,500
($9,500)
Help at Your Door
(food delivery, driving for seniors)
$12,295 $15,000 $12,000
(-$295)
Normandale Center for
Healing and Wholeness
(caregivers and seniors)
$7,377 $18,000
Double previous ask
$7,500
($123)
Oasis for Youth
(homeless youth)
$3,279 $9,000
Double previous ask
$5,000
($1,721)
Senior Community Services
(seniors and caregivers)
$17,213 $21,000 $17,000
(-$213)
VEAP
(food shelf, housing services)
$20,492 $25,000 $19,000
(-$1,492)
TOTALS $148,000 $100,000
Page 3
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Future Recommendations
1. HSTF funding has increased incrementally over the past decade (17.4%).
Over that period, past task forces have only been able to fund an average
of 77% of total funds requested each biennium. Given the anticipated,
ever-increasing need for human services funding as a result of enduring
external factors such as inflation, socioeconomic inequality, the opioid crisis, fluctuations in federal
funding, and local impacts of geopolitical unrest, members of HSTF believe that City Council, on
behalf of the City of Edina, should consider a significant increase in HSTF funding in order to
contend with these economic challenges and meet demand of organizations serving our community.
HSTF will provide further details to staff and Council in 2024 on the recommended amount and
rationale.
2. Future task forces continue to solicit input from City staff on their experiences with applicant
organizations and use the interview process to learn more about applicant organizations beyond
information provided in written applications.
3. The makeup of the HSTF - five representatives from different commissions working with two City
of Edina staff - was an effective and productive model. Task Force members recommend that the
same headcount and balance of city staff to commission representatives be used as the standard
headcount and makeup for HSTF going forward.
The members of the Human Services Task Force wish to thank the City Council for providing this
opportunity for citizen input into the allocation of funding for human services.
EdinaMN.gov
Human Services Task Force Funding
Recommendation
Funding Years: 2024-2025
Task Force Operation Years: 2023-2024
Staff Overview of Process
Human Services Funding Mission Statement
“The City of Edina funds organizations that address an immediate basic human need (i.e., elements required for survival and
normal/healthy mental and physical health, such as food, water, shelter, protection from environmental threats, and supportive services to assist with activities of daily living).”
Process –2023, 2024
Year 1 of Task Force Operations (2023)
June 2023 Task force convenes following recruitment and selection
RFP review
July 3, 2023 RFP opens
August 14, 2023 RFP closes
September 2023 Task force reviews proposals and invites organizations to interview
October 2023 Task force conducts interviews
October 2023 Task force creates draft funding recommendations
November 21, 2023 Task forces presents draft recommendations to City Council
December 2023 Human services funding is adopted through the budget process
Year 2 of Task Force Operations (2024)
June 2024 Task force reconvenes to plan site visits and evaluation
Sept. –Oct. 2024 Task force conducts site visits
November 2024 Task force develops draft recommendations for funding in Year 2.
If changes are recommended from the amount funded in Year 1, the recommendations must have Council
approval.
Roles and Responsibilities
•Staff
•Provides background information and clarification to HSTF
•Responsible for record keeping and communication with organizations and City Council
•Task Force
•Evaluate organizations with resident lens
•Provide recommendations for funding
•Council
•Budget approval
•Asking all necessary questions to approve human services funding as part of the 2024-2025 budget
2024-2025 HSTF Funding Recommendations
Grant WrightChair of the Human Services Task Force
Task Force Members
∙Grant Wright, Chair of the Human Services Task Force
(Transportation Commission)
∙Theresa Farrell-Strauss (Heritage Preservation Commission)
∙Bonnie Padilla (Planning Commission)
∙Daisy Khalifa (Human Rights and Relations Commission)
∙LeeAnn Weber (Energy and Environment Commission)
•Total requested funding in 2024 was $148,000
•Total budget in 2024 is $100,000
Funding recommendation 20-21 Funded
Amount
(annual)
22-23 Funded
Amount
(annual)
24-25
Requested
Funding
(annual)
24-25
Recommend
Funds
(annual)
Beacon Interfaith $10,840 $12,295 $15,000 $12,000
Cornerstone 16,827 18,852 25,000 18,000
Edina Give & Go
(new applicant)20,000 9,500
Help at Your Door 12,295 15,000 12,000
Normandale Center 15,000 7,377 18,000 7,500
Oasis for Youth 3,000 3,279 9,000 5,000
Senior Community
Services 19,550 17,213 21,000 17,000
VEAP 20,550 20,492 25,000 19,000
Methodology -factors considered
•Merits of each organization
•Impact on our community
•Applicant revenues
•Previous year’s funding
•HSTF budget
•External factors
•Needs of our community
Future recommendations
1.HSTF funding increase -advisory communication forthcoming
2.HSTF to continue to solicit input from City staff
3.HSTF to continue as five commission members, two City staff