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HomeMy WebLinkAbout2021-03-25 Arts & Commission Meeting PacketAgenda Arts and Culture Commission City Of Edina, Minnesota Virtual Meeting This meeting will be held electronically using WebEx software. The meeting will be streamed live on the City's YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting via telephone by calling 1-415-655-0001, access code 133 805 2618. Thursday, March 25, 2021 4:30 PM I.Call To Order II.Roll Call: Commissioners Chandler, DiLorenzo, Fram, Johnson, Konkimalla, Martin, Piela, Rubin, Shen, Sorensen, Suckow, Westlund III.Approval Of Meeting Agenda: Chandler, DiLorenzo, Fram, Johnson, Martin, Rubin, Sorensen, Suckow, Westlund IV.Approval Of Meeting Minutes: Chandler, DiLorenzo, Fram, Johnson, Martin, Rubin, Sorensen, Suckow, Westlund A.Minutes: Arts and Culture Commission Feb. 25, 2021 V.Special Recognitions And Presentations A.Welcome new members to the Arts and Culture Commission VI.Reports/Recommendations A.2021 Work Plan Discussion VII.Chair And Member Comments VIII.Sta0 Comments A.Upcoming Meetings and Events IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli6cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: March 25, 2021 Agenda Item #: IV.A. To:Arts and Culture Commission Item Type: Minutes From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Minutes: Arts and Culture Commission Feb. 25, 2021 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the Feb. 25, 2021 Arts and Culture Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Arts and Culture Commission Feb. 25, 2021 Draft Minutes☒ Approved Minutes☐ Approved Date Minutes City of Edina, Minnesota Edina Arts & Culture Commission VIRTUAL MEETING Feb. 25, 2021 4:30 p.m. I. Call to Order Chair Rubin called the meeting to order at 4:34 p.m. II. Roll Call Answering roll call were Commissioners Isaacs, Martin, Piela, Sorenson, Suckow, Rubin. Commissioner Chandler and DiLorenzo joined at 4:42 p.m. Student Commissioners Konkimalla and Shen joined the meeting. Staff present: Parks and Recreation Director Perry Vetter, Assistant Recreation and Facilities Director Tracy Petersen, Administrative Coordinator Janet Canton, Recreation and Jeanette Colby, Program Coordinator. III. Approval of Meeting Agenda Motion made by Sorensen to approve the meeting agenda. Motion seconded by Martin. Roll call vote. Motion carried. IV. Approval of Meeting Minutes Motion made by Martin to approve the Jan. 28, 2021 minutes. Motion seconded by Sorensen Roll call vote. Motion carried. V. Reports/Recommendations A. Public Art Installation: “I” in Edina Parks and Recreation Director Vetter informed the commission that staff has been working on a proposal to rebuild the “I” in Edina public art piece that had been created in 2018 as part of the student artist grant program through the Edina Education Fund ant the ACC. Staff proposes to rebuild the piece in more durable materials to ensure that it can withstand the wear and tear of public placement as well withstand the varying weather conditions. Staff proposes to fund the piece out of the Public Art Fund, which has an approximate balance of $46,000. The rebuild is estimated to cost around $9,000. Chair Rubin opened the item for commissioner questions and discussion. The commission supported the proposal and wanted to ensure that the piece was mobile so it could be brought to additional areas of the city to expose more people to public art, was accessible and be made of durable materials. The commission discussed future maintenance concerns of the existing collection. They also encouraged staff to search for additional partners in the community to provide additional support. The commission would like to revisit the location at a later date. Draft Minutes☒ Approved Minutes☐ Approved Date Motion made by Commissioner Martin to support the of the Public Art Fund to rebuild the “I” in Edina sculpture. Motion seconded by DiLorenzo. Chair Rubin offered a friendly amendment to the motion to ensure the piece has a mobility component. Commissioner Chandler discussed support to use up to $11,500 from the Public Art Fund. Motions and amendments withdrawn. Motion by Rubin to use up to $11,500 from the Public Art Fund and that the piece has a mobility component for placement around the city or at schools at it is rebuilt as a permanent piece. Motion seconded by Chandler seconded. Roll call vote. Motion carried. B. Use of Public Art Fund: Virtual Gallery Support Commissioners working on Work Plan Initiative #1, implementing the virtual art gallery – From Struggling to Healing: A Continuum, requested the use of the Public Art Fund to support additional promotions and marketing to increase exposure of the event. Chair Rubin opened the item for discussions and questions. Commissioners discussed the request. Motion made by DiLorenzo to use up to $3,000 in Public Art Fund to promote the virtual gallery for 2021 and to create a more detailed plan. Motion seconded by Sorensen. Roll call vote. Motion carried. C. 2021 Work Plan Updates Commissioners discussed updates to the 2021 Work Plan. Commissioners Piela and DiLorenzo discussed further engagement of MOSAIC to initiative #1 and how best to further the goals of the Virtual Art Gallery. Chair Rubin indicated that next meeting new members will have been appointed to the commission and at that time assignments can be revisited. Commissioner Sorensen discussed conversations that the property owners around 50th and France are interested in supporting on their properties related to broader interpretations of public art for performance. Director Vetter indicated that the City Council has requested a discussion on the Arts Center at their annual retreat. That will hopefully provide direction on how staff approaches connecting on Initiative #4 with the commission. D. Annual Election of Officers Director Vetter summarized the process to conduct the annual election of officers. Chair Rubin opened the floor for chair nominations. Rubin nominated Sorensen for Chair of the Arts and Culture Commission. No other nominations received. Motion by Rubin to elect Sorensen as the Chair of the Arts and Culture Commission. Motion seconded by Chandler. Roll call vote. Motion carried. Chair Rubin opened the floor for nominations for vice chair. Rubin nominated himself for Vice Chair. No other nominations received. Draft Minutes☒ Approved Minutes☐ Approved Date Motion by Rubin to elect Rubin as Vice Chair of the Arts and Culture Commission. Motion seconded by Martin. Roll call vote. Motion carried. VI. Chair and Member Comments VII. Staff Comments A. City Council Updates Director Vetter announced that at the March 1, 2021 regular meeting the Edina City Council appointed 19 residents to various boards and commissions. Three new members have been appointed to the Arts and Culture Commission. Commissioners discussed the importance of welcoming and onboarding the new members and further clarifying the advisory role of the commission to the city council. VIII. Adjournment Motion made by Chandler to adjourn the Feb. 25, 2021 meeting at 6:07 p.m. Motion seconded by Isaacs. Roll call vote. Motion carried. Date: March 25, 2021 Agenda Item #: V.A. To:Arts and Culture Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Welcome new members to the Arts and Culture Commission Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No formal action requested. New and existing commissioners are encouraged to introduce themselves. INTRODUCTION: On March 1, 2021 a slate of 19 appointments to the City's boards and commissions were approved by the Edina City Council. Those appointments included Alyssa Fram, Susan Johnson, and Laura Westlund. Date: March 25, 2021 Agenda Item #: VI.A. To:Arts and Culture Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:2021 Work Plan Discussion Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide updates to the 2021 Arts and Culture Commission Work Plan, including an update to commissioner assignments. INTRODUCTION: Discuss and provide any updates to the 2021 Work Plan. Quarter 1 updates will be provided to the City Council at the end of March. Ensure that an adequate number of commissioners are assigned to each initiative. No more than four regular commissioners and an unlimited amount of student commissioners can be assigned to each initiative. ATTACHMENTS: Description 2021 ACC Work Plan Approved by Council December 1, 2020 [Do not modify fields except progress reports] Commission: Arts and Culture 2021 Annual Work Plan Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Implement at least one event in Year 1 of the Edina Public Art Plan: Art & Healing Virtual Art Gallery. Deliverable: Implement one event [virtual art gallery]. Leads Lindsay DiLorenzo Shreya Konkimalla (S) Target Completion Date: Dec. 2021 Budget Required: Funding available through the Public Art budget Staff Support Required: Communications & IT Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #2 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Conduct an evaluation for the public art event [initiative #1]. This evaluation will inform the commission on a possible second public art event. Deliverable: Evaluation report to commission Leads Russ Rubin Target Completion Date: Dec. 2021 Budget Required: Funding available through the Public Art budget Staff Support Required: Communications Progress Q1: Progress Q2: Progress Q3: Progress Q4: Approved by Council December 1, 2020 [Do not modify fields except progress reports] Initiative #3 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☒☒☒☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Study and report on potential incentives or procedures to include art and décor elements when opportunities arise in public and commercial projects. Deliverable: Report to City Council Leads Rebecca Sorensen Russ Rubin Target Completion Date: December 2021 Budget Required: None required Staff Support Required: None. Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #4 Initiative Type ☐Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) As a new art space is pursued, the commission will provide community perspective to the planning process. Deliverable: City staff will define a role for the commission when the time approaches. Leads Susan Chandler Steve Suckow Target Completion Date: TBD by Staff Budget Required: None. Staff Support Required: TBD Progress Q1: Progress Q2: Progress Q3: Progress Q4: ☒ Date: March 25, 2021 Agenda Item #: VIII.A. To:Arts and Culture Commission Item Type: Other From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action required. INTRODUCTION: List of upcoming meetings and events for the Arts and Culture Commission. ATTACHMENTS: Description Upcoming 2021 Meetings and Events March 25, 2021 Arts and Culture Commission Perry Vetter, Parks & Recreation Director Upcoming 2021 Meetings and Events Date Meeting Time Location Thurs. March 25 Regular Meeting 4:30 pm Virtual April 1 Quarter 1 Work Plan Progress Due - - *Wed. April 7 Chair and Vice-Chair Training 6:30 pm Virtual Thurs. April 22 Regular Meeting 4:30 pm TBD Tues. May 18 Commission Work Session w/ City Council 5:30 pm TBD Thurs. May 27 Regular Meeting 4:30 pm TBD Thurs. June 24 Regular Meeting 4:30 pm TBD July 1 Quarter 2 Work Plan Progress Due - - Thurs. July 22 Regular Meeting 4:30 pm TBD Thurs. Aug. 26 Regular Meeting 4:30 pm TBD Thurs. Sept. 23 Regular Meeting 4:30 pm TBD Oct. 1 Quarter 3 Work Plan Progress Due - - Tues. Oct. 5 2022 Work Plan Review w/ Council (Chair only) 5:30 pm TBD Thurs. Oct. 28 Regular Meeting 4:30 pm TBD **Thurs. Nov. 25 Regular Meeting 4:30 pm TBD Thurs. Dec. 23 Regular Meeting 4:30 pm TBD TBD Commission Member Annual Reception - TBD * = Newly added meeting for the Chair and Vice-Chair. ** = The Nov. 25 meeting date will need to be adjusted due to conflict with the Thanksgiving Holiday.