HomeMy WebLinkAbout2021-06-24 HRA Regular Meeting PacketAgenda
Edina Housing and Redevelopment Authority
City of Edina, Minnesota
V IRTU AL M EETIN G
Thursday, June 24, 2021
7:30 AM
Watch the meeting on cable TV or at EdinaMN.gov/LiveMeetings or
Facebook.com/EdinaMN.
To participate in Community Comment:
Call 800-374-0221.
Enter Conference ID 5199223.
Give the operator your name, street address and telephone number.
Press *1 on your telephone keypad when you would like to get in the queue to speak.
A City sta: member will introduce you when it is your turn.
I.Call to Order
II.Roll Call
III.Pledge of Allegiance
IV.Approval of Meeting Agenda
V.Community Comment
During "Community Comment," the Edina Housing and Redevelopment
Authority (HRA) will invite residents to share new issues or concerns that
haven't been considered in the past 30 days by the HRA or which aren't
slated for future consideration. Individuals must limit their comments to
three minutes. The Chair may limit the number of speakers on the same
issue in the interest of time and topic. Generally speaking, items that are
elsewhere on today's agenda may not be addressed during Community
Comment. Individuals should not expect the Chair or Commissioners to
respond to their comments today. Instead the Commissioners might refer the
matter to sta. for consideration at a future meeting.
VI.Adoption of Consent Agenda
All agenda items listed on the consent agenda are considered routine and
will be enacted by one motion. There will be no separate discussion of such
items unless requested to be removed from the Consent Agenda by a
Commissioner of the HRA. In such cases the item will be removed from the
Consent Agenda and considered immediately following the adoption of the
Consent Agenda. (Favorable rollcall vote of majority of Commissioners
present to approve.)
A.Draft Minutes of Regular Meeting June 10, 2021
B.Approve Payment of Claims
C.Approve Payment of Claims
D.Request for Purchase: Grandview Pedestrian Bridge
VII.Reports/Recommendations: (Favorable vote of majority of Commissioners
present to approve except where noted)
A.Resolution No. 2021-05: Supporting Senior A.ordable Housing at 4040 W.
70th St. Using Tax Increment Financing
B.5146 Eden Avenue - Redevelopment Discussion
VIII.HRA Commissioners' Comments
IX.Executive Director's Comments
A.7001 France Ave - Project Update
B.4917 Eden Ave - Project Update
X.Adjournment
The Edina Housing and Redevelopment Authority wants all participants to be
comfortable being part of the public process. If you need a ssista nce in the way of
hearing ampliCcation, an interpreter, large-print documents or something else,
please call 952-927-8861 72 hours in advance of the meeting.
Date: June 24, 2021 Agenda Item #: VI.A.
To:C hair & C ommis s ioners of the Edina HR A Item Type:
Minutes
F rom:Liz O ls on, Administrative S upport S pecialist
Item Activity:
Subject:Draft Minutes of R egular Meeting June 10, 2021 Action
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P MENT
AUT HO R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
Approve the regular minutes of June 10, 2021.
I N TR O D U C TI O N:
S ee attached meeting minutes of J une 10, 2021.
AT TAC HME N T S:
Description
HRA June 10, 2021 Draft Meeting Minutes
Page 1
MINUTES
OF THE REGULAR MEETING OF THE
EDINA HOUSING AND REDEVELOPMENT AUTHORITY
JUNE 10, 2021
7:30 A.M.
I. CALL TO ORDER
Chair Hovland called the meeting to order at 7:32 a.m. and noted the meeting was being held virtually
to comply with the Governor’s Stay at Home Order due to the COVID-19 pandemic then explained
the processes created for public comment.
II. ROLLCALL
Answering rollcall were Commissioners Anderson, Jackson, Pierce, Staunton, and Chair Hovland.
Absent: None.
III. PLEDGE OF ALLEGIANCE
IV. MEETING AGENDA APPROVED - AS PRESENTED
Motion by Commissioner Jackson, seconded by Commissioner Anderson, approving
the meeting agenda as presented.
Roll call:
Ayes: Commissioners Anderson, Jackson, Pierce, Staunton, and Chair Hovland
Motion carried.
V. COMMUNITY COMMENT
No one appeared.
VI. CONSENT AGENDA ADOPTED - AS AMENDED
Member Jackson made a motion, seconded by Member Staunton, approving the
consent agenda as amended, removing Item VI.C:
VI.A. Approve minutes of the Special Worksession May 6, 2021
VI.B. Approve minutes of the Regular Meeting May 27, 2021
VI.C. Resolution No. 2021-04; Requesting Public Hearing for August 4, 2021, for 4040
W. 70th Street Tax Increment Financing District
Rollcall:
Ayes: Commissioners Anderson, Jackson, Pierce, Staunton, and Chair Hovland
Motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA
VI.C. RESOLUTION NO. 2021-04; REQUESTING PUBLIC HEARING FOR AUGUST 4,
2021, FOR 4040 W. 70TH STREET TAX INCREMENT FINANCING DISTRICT –
ADOPTED
The HRA asked for clarity on timing for this item as the Council would not act until June 15 and
why the HRA was being asked to propose a public hearing. Affordable Housing Manager Hawkinson
explained the HRA acquired the site in 2019 and borrowed Southdale II with regular housing pooled
funds for the acquisition. She referred to sunset funds at the end of 2021 but how they did not use
the funds due to the need to create a TIF district and were unaware of the housing being proposed
and explained the reason was for clearer deadlines.
Chair Hovland made a motion to adopt Resolution No. 2021-04; Requesting Public
Hearing for August 4, 2021, for 4040 W. 70th Street Tax Increment Financing District.
Commissioner Jackson seconded the motion.
Minutes/HRA/June 10, 2021
Page 2
Rollcall:
Ayes: Commissioners Anderson, Jackson, Pierce, Staunton, and Chair Hovland
Motion carried.
VII. REPORTS/RECOMMENDATIONS
VII.A. 5146 EDEN AVENUE – REDEVELOPMENT PLANNING – REVIEWED
Economic Development Manager Neuendorf shared this item pertained to the redevelopment of
the vacant property owned by the HRA located at 5146 Eden Avenue. Staff recapped the preferred
outcomes for the site as suggested at the May 6 worksession and provided examples of processes
to be used to achieve full vision for this site. He said staff was not seeking formal action but
confirmation about desired outcomes and additional guidance regarding the preferred process to be
implemented. He outlined how the site was proposed to be subdivided into north and south parcels,
construct a pedestrian bridge and sidewalk along north edge, widen Arcadia Avenue, and apply the
City’s seven guiding principles. He outlined the south parcel could include multi-family ownership
as senior cooperative housing with internal parking and shared access and parking for the north
parcel. He outlined the five proposed components that included a restaurant with indoor/outdoor
public activity, consideration of for sale property if no valid lease options were identified, seamless
outdoor connection between the pedestrian bridge and senior coop, utilize parking in the adjacent
Grandview ramp, and apply a maintenance district for shared expenses. Mr. Neuendorf reviewed
needs of the HRA to achieve this vision that included a purchase agreement with the senior
cooperative, a developer coordinator, modified parking agreement, and prepared maintenance
budget, then reviewed potential processes to select prospects in detail.
The HRA discussed desired outcomes and proposed processes and asked about the affordability of
units and if we increase the number of units would that result in current residents having funding
left over when they relocated and the desire to retain current residents as long as possible. They
shared concerns about the amount of greenspace and liked using what was in place today and the
pedestrian bridge and noted the north site would be considered sale if no viable leasing was in place
and the need to create such language to ensure the use was perpetuated and that both parcels
develop together. They said they were excited to create a housing option for seniors that included
a significant public realm benefit then spoke about site size and goal to create a neighborhood then
spoke about the pedestrian bridge and the hope to utilize the ramp and consider an elevator for
better accessibility and the importance of marketing and a food/drink menu location. They spoke
about the excitement of having the right facility that should not be dominated by the building on the
south. They stressed the importance of greenspace and active space on the north site and suggested
an event operation use where they spoke about the need for a developer coordinator and how it
was not necessary for Fransheuh or United Properties to assist with that work but that we should
not move forward to get other bids and use these groups as proposed. The Commission spoke
about the need for a neighborhood field and activity and booking and creation of public space and
the need to be descriptive in what we want and bringing in another developer would delay the
process. They spoke about the importance of equitable access and the desire to continue with this
developer and the difficulty of developing the northside then suggested consideration of other events
and how that should be the developer’s position to do so and see what they could deliver.
Alex Hall, United Properties, responded higher density relative to fixed costs allowed developers to
reduce the needed per square footage price.
The HRA directed staff to begin to prepare the documents for formal consideration.
VIII. HRA COMMISSIONERS’ COMMENTS – Received
IX. EXECUTIVE DIRECTOR’S COMMENTS – Received
IX.A. 4917 EDEN AVENUE – PROJECT UPDATE
Minutes/HRA/June 10, 2021
Page 3
IX.B. PENTAGON VILLAGE – MAY 2021 UPDATE
X. ADJOURNMENT
Motion made by Commissioner Pierce, seconded by Commissioner Staunton, to
adjourn the meeting at 9:00 a.m.
Roll call:
Ayes: Commissioners Anderson, Jackson, Pierce, Staunton, and Chair Hovland
Motion carried.
Respectfully submitted,
Scott Neal, Executive Director
Date: June 24, 2021 Agenda Item #: VI.B.
To:C hair & C ommis s ioners of the Edina HR A Item Type:
C laims
F rom:Don Uram, F inance Director
Item Activity:
Subject:Approve P ayment of C laims Ac tion
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P MENT
AUT HO R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
M otion to approve payment of claims for H R A Check Register 03.2020-04.2021 T O TAL $506,500.75.
I N TR O D U C TI O N:
P ayment of claims are attached.
AT TAC HME N T S:
Description
HRA Check Register 03.2020-04.2021 TOTAL $506,500.75
City of Edina, MN
INVOICE LIST BY GL ACCOUNT
Report generated: 05/06/2021 14:22
User: LJefferson
Program ID: apinvgla
Page 1
YEAR/PERIOD: 2021/3 TO 2021/4
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION
26026000 HRA Administration
26026000 2066 HRA Admin - OthrEscrow
100049 EHLERS AND ASSOCIATE 86603 0 2021 4 INV P 382.50 20210705 458957
100049 EHLERS AND ASSOCIATE 86604 0 2021 4 INV P 3,442.50 20210705 458957
100049 EHLERS AND ASSOCIATE 86606 0 2021 4 INV P 625.00 20210705 458957
4,450.00
100730 DORSEY & WHITNEY LLP 3647881 0 2021 3 INV P 397.50 20210904 458127
100730 DORSEY & WHITNEY LLP 3654392 0 2021 4 INV P 2,862.00 20210705 458954
100730 DORSEY & WHITNEY LLP 3654393 0 2021 4 INV P 1,113.00 20210705 458954
4,372.50
146781 DEED 00000645720 0 2021 3 INV P 31,250.00 20210416 458275 Developer will reim
999995 SOUTHDALE OFFICE PAR 8124 0 2021 4 INV P 10,546.25 20210423 458525
ACCOUNT TOTAL 50,618.75
26026000 6131 HRA Admin - PrfSvLegal
100730 DORSEY & WHITNEY LLP 3654390 0 2021 4 INV P 482.50 20210705 458954
ACCOUNT TOTAL 482.50
26026000 6136 HRA Admin - PrfSvOther
123129 TIMESAVER OFF SITE S M26330 0 2021 4 INV P 338.00 20210430 458860 Mar. 25 HRA Minutes
ACCOUNT TOTAL 338.00
ORG 26026000 TOTAL 51,439.25
26026001 HRA Affordable Housing
26026001 6102 HRA Aff Hs - Contr Svrs
103252 VEAP INC (VOLUNTEERS 211286 0 2021 3 INV P 100,000.00 20210416 458409 Emergency Rental As
ACCOUNT TOTAL 100,000.00
26026001 6122 HRA Aff Hs - AdvOther
100050 USPS 4659 0 2021 3 INV P 658.22 20210326 457904
ACCOUNT TOTAL 658.22
ORG 26026001 TOTAL 100,658.22
26126101 Grandview TIF
26126101 6103 Grand TIF - Prof Svrs
100643 BARR ENGINEERING CO 23271827.01-2 0 2021 3 INV P 17,433.00 20210416 458243
ACCOUNT TOTAL 17,433.00
26126101 6710 Grand TIF - Cap Other
City of Edina, MN
INVOICE LIST BY GL ACCOUNT
Report generated: 05/06/2021 14:22
User: LJefferson
Program ID: apinvgla
Page 2
YEAR/PERIOD: 2021/3 TO 2021/4
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION
124002 KIMLEY-HORN AND ASSO 18427509 0 2021 3 INV P 23,122.79 20210204 457997
124002 KIMLEY-HORN AND ASSO 18606642 0 2021 4 INV P 45,977.40 20210705 458994
69,100.19
ACCOUNT TOTAL 69,100.19
ORG 26126101 TOTAL 86,533.19
26126103 Southdale 2 TIF
26126103 6103 SoDa 2 TIF - Prof Svrs
105693 BGH INVESTMENTS INC 44963 0 2021 4 INV P 54.02 20210904 458093 Courier Services fo
ACCOUNT TOTAL 54.02
26126103 6131 SoDa 2 TIF - PrfSvLegal
100730 DORSEY & WHITNEY LLP 3654394 0 2021 4 INV P 3,815.00 20210705 458954 Metro HRA Agreement
ACCOUNT TOTAL 3,815.00
26126103 6136 SoDa 2 TIF - PrfSvOther
100049 EHLERS AND ASSOCIATE 86605 0 2021 4 INV P 2,167.50 20210705 458957 Financial options f
ACCOUNT TOTAL 2,167.50
ORG 26126103 TOTAL 6,036.52
26126106 Grandview 2 TIF
26126106 6131 Grnd 2 TIF - PrfSvLegal
100730 DORSEY & WHITNEY LLP 3654391 0 2021 4 INV P 397.50 20210705 458954
ACCOUNT TOTAL 397.50
26126106 6136 Grnd 2 TIF - PrfSvOther
100049 EHLERS AND ASSOCIATE 86569 0 2021 4 INV P 191.25 20210705 458957
ACCOUNT TOTAL 191.25
26126106 6715 Grnd 2 TIF - CapInfrast
100643 BARR ENGINEERING CO 23271827.01-3 0 2021 4 INV P 12,317.00 20210705 458908
100995 SHORT-ELLIOT-HENDRIC 401451 0 2021 3 INV P 72,111.69 20210204 458045
100995 SHORT-ELLIOT-HENDRIC 402819 0 2021 4 INV P 123,287.37 20210705 459063
195,399.06
ACCOUNT TOTAL 207,716.06
ORG 26126106 TOTAL 208,304.81
City of Edina, MN
INVOICE LIST BY GL ACCOUNT
Report generated: 05/06/2021 14:22
User: LJefferson
Program ID: apinvgla
Page 3
YEAR/PERIOD: 2021/3 TO 2021/4
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION
26126107 50th and France 2 TIF
26126107 6102 50 & F TIF - Contr Svrs
142458 EDINA MARKET STREET TIF Payment 1/7/21 0 2021 3 INV P 53,528.76 20210319 457527
ACCOUNT TOTAL 53,528.76
ORG 26126107 TOTAL 53,528.76
FUND 2600 Housing & Redvlpmt Authority TOTAL: 506,500.75
** END OF REPORT - Generated by Lonnia Jefferson **
Date: June 24, 2021 Agenda Item #: VI.C .
To:C hair & C ommis s ioners of the Edina HR A Item Type:
C laims
F rom:Don Uram, F inance Director
Item Activity:
Subject:Approve P ayment of C laims Action
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P MENT
AUT HO R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
M otion to approve payment of claims for H R A Check Register 05.2021 T O TAL $222,401.93.
I N TR O D U C TI O N:
P ayment of claims are attached.
AT TAC HME N T S:
Description
HRA Check Register 05.2021 TOTAL $222,401.93
City of Edina, MN
INVOICE LIST BY GL ACCOUNT
Report generated: 06/16/2021 17:31
User: LJefferson
Program ID: apinvgla
Page 1
YEAR/PERIOD: 2021/5 TO 2021/5
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION
26026000 HRA Administration
26026000 2066 HRA Admin - OthrEscrow
100049 EHLERS AND ASSOCIATE 86122 0 2021 5 INV P 573.75 20211405 459160 70th and France TIF
100049 EHLERS AND ASSOCIATE 86841 0 2021 5 INV P 382.50 20210611 460055
100049 EHLERS AND ASSOCIATE 86842 0 2021 5 INV P 2,358.75 20210611 460055
3,315.00
ACCOUNT TOTAL 3,315.00
26026000 6136 HRA Admin - PrfSvOther
100049 EHLERS AND ASSOCIATE 86123 0 2021 5 INV P 510.00 20210705 458957 General TIF Managem
123129 TIMESAVER OFF SITE S #M26397 0 2021 5 INV P 374.00 20210528 459759 April 8 HRA Minutes
130020 METROPOLITAN CONSORT 10355 0 2021 5 INV P 6,250.00 20211405 459211
ACCOUNT TOTAL 7,134.00
ORG 26026000 TOTAL 10,449.00
26126101 Grandview TIF
26126101 6710 Grand TIF - Cap Other
124002 KIMLEY-HORN AND ASSO 18790534 0 2021 5 INV P 14,977.77 20210528 459588
ACCOUNT TOTAL 14,977.77
ORG 26126101 TOTAL 14,977.77
26126103 Southdale 2 TIF
26126103 6103 SoDa 2 TIF - Prof Svrs
100049 EHLERS AND ASSOCIATE 86843 0 2021 5 INV P 765.00 20210611 460055 Ehlers Financial To
ACCOUNT TOTAL 765.00
26126103 6131 SoDa 2 TIF - PrfSvLegal
100730 DORSEY & WHITNEY LLP 3662687 0 2021 5 INV P 3,201.00 20210611 460051 Metro HRA-Svcs Rend
ACCOUNT TOTAL 3,201.00
ORG 26126103 TOTAL 3,966.00
26126106 Grandview 2 TIF
26126106 6136 Grnd 2 TIF - PrfSvOther
139810 GTRE COMMERCIAL 7813 0 2021 5 INV P 2,000.00 20211405 459175
ACCOUNT TOTAL 2,000.00
26126106 6715 Grnd 2 TIF - CapInfrast
100643 BARR ENGINEERING CO 23271827.01-4 0 2021 5 INV P 16,788.00 20210611 460008 Edina LS-9 Design
100995 SHORT-ELLIOT-HENDRIC 404507 0 2021 5 INV P 97,672.14 20210604 459958
City of Edina, MN
INVOICE LIST BY GL ACCOUNT
Report generated: 06/16/2021 17:31
User: LJefferson
Program ID: apinvgla
Page 2
YEAR/PERIOD: 2021/5 TO 2021/5
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION
100995 SHORT-ELLIOT-HENDRIC 405074 0 2021 5 INV P 11,294.02 20210611 460276 Project# 159857 (Ed
108,966.16
124002 KIMLEY-HORN AND ASSO 18679030 0 2021 5 INV P 65,000.00 20210604 459859
ACCOUNT TOTAL 190,754.16
ORG 26126106 TOTAL 192,754.16
26126107 50th and France 2 TIF
26126107 6136 50 & F TIF - PrfSvOther
100049 EHLERS AND ASSOCIATE 86123 0 2021 5 INV P 255.00 20210705 458957 General TIF Managem
ACCOUNT TOTAL 255.00
ORG 26126107 TOTAL 255.00
FUND 2600 Housing & Redvlpmt Authority TOTAL: 222,401.93
** END OF REPORT - Generated by Lonnia Jefferson **
Date: June 24, 2021 Agenda Item #: VI.D.
To:C hair & C ommis s ioners of the Edina HR A Item Type:
R equest F or P urc hase
F rom:C had A. Millner, P.E., Director of Engineering
Item Activity:
Subject:R equest for P urc hase: G randview P edestrian Bridge Action
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P MENT
AUT HO R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
Approve R equest for P urchase: Grandview P edestrian B ridge and associated costs for $2,783,609.14 with
various vendors detailed in the staff report.
I N TR O D U C TI O N:
S ee attachments for details on the spending plan.
AT TAC HME N T S:
Description
Staff Report
RFP Grandview Ped Bridge with Pember
Contract with Pember
RFP Bury Power Lines with Xcel
Letter Proposal with Xcel
RFP Muska Electrical for 5075 Arcadia
Letter Proposal with Mus ka
RFP Kimley Horn Cons truction Service
Letter Proposal Kimley Horn Ped Bridge
RFP Braun Material Tes ting
Letter Proposal Braun Material Testing
June 24, 2021
Chair and Commissioners of the Edina HRA
Bill Neuendorf, Economic Development Manager
Chad A. Millner, P.E., Director of Engineering
Pedestrian Bridge and Sidewalk Associated with the Grandview 2 TIF District
Executive Summary:
Staff is requesting approval of $2,783,609.14 worth of contracts detailed in the estimated project cost table
below under the section titled “Pedestrian Bridge and Sidewalk from Grandview Parking Ramp to Arcadia
Ave”. These contracts are funded by the Grandview 2 TIF District with 20-year bonds. Some of the
contracts with consulting services were previously approved but are being amended based on the bids and
construction schedule for the project.
Information / Background:
Recall the HRA approved engineering services with consultants to design and bid improvements funded by
the Grandview 2 TIF District. These improvements include Eden Avenue, Brookside Avenue, Lift Station #9,
Landscaping, Wayfinding & Improvements to the Grandview Parking Ramp and a Pedestrian Bridge &
Sidewalk connection to Arcadia Avenue from the Grandview Parking Ramp. The Funds must be committed
by June 26, 2021. Bids have been opened for all elements. Based on the bids, staff is recommending the
following public improvements, many of which have previously been awarded.
STAFF REPORT Page 2
Estimated Project Costs
Item Project Cost (1)
Grandview 2 TIF
Eden & Brookside Avenues
Eden & Brookside Avenues Transportation & Utility with S.M.
Hentges & Sons $4,193,498.55
Fiber Optic Relocation with EPS $16,345.00
CP Rail Bridge Permitting $30,000.00
Material Testing Services with Braun Intertec $50,675.00
Bury Overhead Power Lines on Brookside Ave with Xcel Energy $14,350.08
Benefit Review with Negall Appraisal $4,000.00
Temp. Closure of On-ramp Traffic Control with Warning Lights $1,900.00
Lift Station #9 Control Panel with IPS $55,193.63
Eden Ave Landscaping Contract with Peterson Companies $93,624.30
Engineering & Construction Services with SEH $750,632.00
Engineering & Construction Services with BARR Engineering $99,500.00
Subtotal $5,210,218.56
Grandview Parking Ramp
Wayfinding, Lighting & Structural Improvements with Restoration
& Construction Services $523,574.75
Security Cameras with ProTec $29,291.00
Engineering & Construction Services with Kimley-Horn $216,000.00
Subtotal $768,865.75
Project Total $5,979,084.31
Pedestrian Bridge and Sidewalk from Grandview Parking
Ramp to Arcadia Ave (June Meeting
Consideration)
Ped Bridge and Sidewalk with Pember Companies $1,947,168.90
Bury overhead power by Xcel and Muska Electric $287,252,24
Material Testing Service with Braun Intertec $74,188.00
Engineering & Construction Services with Kimley-Horn $475,000.00
Subtotal $2,783,609.14
Project Total $8,862,193.45
1. Funded with 20-year debt and serviced with the Grandview 2 TIF District.
STAFF REPORT Page 3
Pedestrian Bridge and Sidewalk from Grandview Parking Ramp to Arcadia Avenue
Eight (8) bids were opened for a pedestrian connection between the Grandview Parking Ramp and Arcadia
Avenue via sidewalk and a 10-ft wide pedestrian bridge over the CP Rail. CP Rail requires 10-ft high railing
over the railroad tracks with screen openings no larger than 2-inches by 2-inches. Staff has provided
precedent images of the bridge with screening and architectural panels. The project will include downward
facing pedestrian lighting from the railing and color changing downward facing lighting on the architectural
panels. The project will use approximately 5,000 cubic yards of recycled street materials from city
operations that will provide a project savings of approximately $100,000. Typically, the City has more
recycled material than can be used.
Staff recommends awarding the Base Bid plus Schedule 1, Schedule 2, and Schedule 3 for a total contract
amount listed in the table above with Pember Companies Inc. Pember Companies has recently successfully
completed other projects for the City.
Image #1 Project Overview
STAFF REPORT Page 4
Image #2 Pedestrian Experience Rendering
Image #3 Rending from Grandview Parking Ramp
Request for Purchase
Requisition Number
1
CITY OF EDINA
4801 W 50th St., Edina, MN 55424
www.EdinaMN.gov | 952-927-8861 12100152
Department:Engineering
Buyer:Chad Millner
Date: 06/18/2021
Requisition Description:ENG 21-6 Grandview Pedestrian Bridge
Vendor:PEMBER COMPANIES INC
Cost:$1,947,168.90
REPLACEMENT or NEW:NEW - NEW
PURCHASE SOURCE:QUOTE/BD - QUOTE/BID
DESCRIPTION:
This project will build a pedestrian bridge over CP Rail, connect to the upper and lower lelvels of the
Grandview Parking Ramp and provide a sidewalk facility to Arcadia Avenue along the north property line of
the old Public Works Site located at 5146 Eden Avenue.
BUDGET IMPACT:
This project is funded by Grandview 2 TIF funds.
2
COMMUNITY IMPACT:
This project will meet many of the seven guiding principles such as enhance the district’s economic viability,
design for the present and the future by pursuing logical increments of change using key parcels as stepping
stones to a more vibrant, walkable, functional, attractive, and life-filled place, organize parking as an effective
resource for the district by linking community parking to public and private destinations while also providing
parking that is convenient for businesses and customers, improve movement within and access to the district
for people of all ages by facilitating multiple modes of transportation, and preserve future transit opportunities
provided by the rail corridor and create an identity and unique sense of place that incorporates natural spaces
into a high quality and sustainable development reflecting Edina’s innovative development heritage.
ENVIRONMENTAL IMPACT:
This project will will add public infrastructure which will require future maintenance. Construction operations
will create GHG emissions. The project will use recycled street materials from city operations as backfill to
reduce creating new aggregate base and creating shorter haul routes to bring the material to the site.
1
1/2015
CONTRACT NO. ENG 21-6 Grandview District Pedestrian Bridge
THIS AGREEMENT made this 24th day of June, 2021, by and between the Housing and Redevelopment
Authority of Edina, a Minnesota municipal corporation (“City”) and Pember Companies, N4449 469th Street, Menomonie,
WI 54751 (“Contractor”). City and Contractor, in consideration of the mutual covenants set forth herein, agree as follows:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents,”
all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full
herein:
A. This Agreement.
B. Instructions to Bidders.
C. City of Edina General Contract Conditions.
D. Addenda numbers 1 to 3
E. Specifications prepared by Kimley-Horn Associates, Inc., dated May 28, 2021.
F. Plan sheets numbered 1-55.
G. Performance Bond.
H. Payment Bond.
I. Responsible Contractor Verification of Compliance.
J. Contractor’s Bid dated June 17, 2021.
The Contract Documents are to be read and interpreted as a whole. The intent of the Contract Documents is to include all
items necessary for the proper execution and completion of the Work and to require Contractor to provide the highest quality
and greatest quantity consistent with the Contract Documents. If there are inconsistencies within or among part of the
Contract Documents or between the Contract Documents and applicable standards, codes or ordinances, the Contractor
shall provide the better quality or greater quantity of Work or comply with the more stringent requirements.
1.1 Before ordering any materials or doing any Work, the Contractor shall verify measurements at the Project
site and shall be responsible for the correctness of such measurements. No extra charges or compensation
will be allowed on account of differences between actual dimensions and the dimensions indicated on the
Drawings. Any difference that may be found shall be submitted to the City for resolution before proceeding
with the Work.
1.2 If a minor change in the Work is necessary due to actual field conditions, the Contractor shall submit detailed
drawings of such departure to the City for approval before making the change.
The City shall not be required to make any adjustment to either the Contract Sum or Contract Time because of any failure
by the Contractor to comply with the requirements of this paragraph. Actual or alleged conflicts or inconsistencies between
the Plans and Specifications or other Contract Documents shall be brought to the City’s attention in writing, prior to
performing the affected Work. The City’s directions shall be followed by the Contractor.
2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform
the work in accordance with the Contract Documents.
3. OBLIGATIONS OF THE CITY. The City agrees to pay and the Contractor agrees to receive and accept
payment in accordance with the Contractor’s bid $1,947,168.90.
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4. PAYMENT PROCEDURES.
A. Contractor shall submit Applications for Payment. Applications for Payment will be processed by City as
provided in the General Conditions.
B. Progress Payments; Retainage. City shall make 95% progress payments on account of the Contract Price
on the basis of Contractor’s Applications for Payment during performance of the Work.
C. Payments to Subcontractor.
(1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25, Subd. 4a, the Contractor
must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the
City for undisputed services provided by the subcontractor. The Contractor must pay interest of
1½ percent per month or any part of a month to the subcontractor on any undisputed amount not
paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid
balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor
shall pay the actual penalty due to the subcontractor.
(2) Form IC-134 required from general contractor. Minn. Stat. § 290.92 requires that the City of Edina
obtain a Withholding Affidavit for Contractors, Form IC-134, before making final payments to
Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of
Revenue for approval.
The form is used to receive certification from the state that the vendor has complied with the
requirement to withhold and remit state withholding taxes for employee salaries paid.
D. Final Payment. Upon final completion of the Work, City shall pay the remainder of the Contract Price as
recommended by City.
5. COMPLETION DATE.
The Work must be completed and ready for final pa yment by November 30, 2022.
6. CONTRACTOR’S REPRESENTATIONS.
A. Contractor has examined and carefully studied the Contract Documents and other related data identified in
the Contract Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site
conditions that may affect cost, progress, and performance of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may
affect cost, progress, and performance of the Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or
contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface
structures at or contiguous to the Site (except Underground Facilities) which have been identified in the
General Conditions; and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the
Site.
E. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or
supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions
(surface, subsurface, and underground facilities) at or contiguous to the Site which may affect cost,
progress, or performance of the Work or which relate to any aspect of the means, methods, techniques,
3
1/2015
sequences, and procedures of construction to be employed by Contractor, including any specific means,
methods, techniques, sequences, and procedures of construction expressly required by the Bidding
Documents, and safety precautions and programs incident thereto.
F. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or
data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and
in accordance with the other terms and conditions of the Contract Documents.
G. Contractor is aware of the general nature of work to be performed by City and others at the Site that relates
to the Work as indicated in the Contract Documents.
H. Contractor has correlated the information known to Contractor, information and observations obtained from
visits to the Site, reports and drawings identified in the Contract Documents, and all additional exam inations,
investigations, explorations, tests, studies, and data with the Contract Documents.
I. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor
has discovered in the Contract Documents, and the written resolution thereof by City is acceptable to
Contractor.
J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performance and furnishing of the Work.
K. Subcontracts:
(1) Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the
executed Contract Documents, submit in writing to the City the names of the subcontractors
proposed for the work. Subcontractors may not be changed except at the request or with the
consent of the City.
(2) The Contractor is responsible to the City for the acts and omissions of the Contractor's
subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is
responsible for the acts and omissions of the Contractor's employees.
(3) The Contract Documents shall not be construed as creating any contractual relation between the
City and any subcontractor.
(4) The Contractor shall bind every subcontractor by the terms of the Contract Documents.
7. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid
shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any
and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and
upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and
damage done by reason of the same in accordance with the bid specifications.
8. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third
parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of
reasonable attorney’s fees it may incur as a result of any such claims.
9. MISCELLANEOUS.
A. Terms used in this Agreement have the meanings stated in the General Conditions.
B. City and Contractor each binds itself, its partners, successors, assigns and legal representatives to the
other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants,
agreements, and obligations contained in the Contract Documents.
C. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or
Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding
upon City and Contractor, who agree that the Contract Documents shall be reformed to replace such
4
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stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to
expressing the intention of the stricken provisions.
D. Data Practices/Records.
(1) All data created, collected, received, maintained or disseminated for any purpose in the course of
this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13,
any other applicable state statute, or any state rules adopted to implement the act, as well as
federal regulations on data privacy.
(2) All books, records, documents and accounting procedures and practices to the Contractor and its
subcontractors, if any, relative to this Contract are subject to examination by the City.
E. Copyright/Patent. Contractor shall defend actions or claims charging infringement of any copyright or
patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall
hold harmless the City from loss or damage resulting there from. If the equipment provided by the
Contractor pursuant to this Agreement contains software, including that which the manufacturer may have
embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software
licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following
cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software
license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing
to use the software.
F. Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Agreement
without the prior written consent of the other party, and then only upon such terms and conditions as both
parties may agree to and set forth in writing.
G. Waiver. In the particular event that either party shall at any time or times waive any breach of this
Agreement by the other, such waiver shall not constitute a waiver of any other or any succeeding breach
of this Agreement by either party, whether of the same or any other covenant, condition or obligation.
H. Governing Law/Venue. The laws of the State of Minnesota govern the interpretation of this Agreement. In
the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for
Hennepin County.
I. Severability. If any provision, term or condition of this Agreement is found to be or becomes unenforceable
or invalid, it shall not affect the remaining provisions, terms and conditions of this Agreement, unless such
invalid or unenforceable provision, term or condition renders this Agreement impossible to perform. Such
remaining terms and conditions of the Agreement shall continue in full force and effect and shall continue
to operate as the parties’ entire agreement.
J. Entire Agreement. This Agreement represents the entire agreement of the parties and is a final, complete
and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s),
understandings or written or verbal representations made between the parties with respect thereto.
K. Permits and Licenses; Rights-of-Way and Easements. The Contractor shall procure all permits and
licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the
construction and completion of the Project. The City will obtain all necessary rights-of-way and easements.
The Contractor shall not be entitled to any additional compensation for any construction delay resulting
from the City’s not timely obtaining rights-of-way or easements.
L. If the work is delayed or the sequencing of work is altered because of the action or inaction of the City, the
Contractor shall be allowed a time extension to com plete the work but shall not be entitled to any other
compensation.
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M. Responsible Contractor. This contract may be terminated by the City at any time upon discovery by the City
that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance
with any of the minimum criteria set forth in Minn Stat. § 16C.285, subd. 3.
HOUSING AND REDEVELOPMENT AUTHORITY CONTRACTOR
OF EDINA
BY: ____________________________ BY: ____________________________
Its Chair Its
AND ___________________________ AND ___________________________
Its Executive Director Its
Request for Purchase
Requisition Number
1
CITY OF EDINA
4801 W 50th St., Edina, MN 55424
www.EdinaMN.gov | 952-927-8861 12100151
Department:Engineering
Buyer:Chad Millner
Date: 06/18/2021
Requisition Description:ENG 21-6 Grandview Ped Bridge Bury Power
Vendor:NORTHERN STATES POWER COMPANY, MINNESOTA
Cost:$237,552.24
REPLACEMENT or NEW:REPLACEM - REPLACEMENT
PURCHASE SOURCE:QUOTE/BD - QUOTE/BID
DESCRIPTION:
This project will bury the overhead power lines from Arcadia Avenue to the Grandview Parking Ramp to
create a better pedestrian experience.
BUDGET IMPACT:
This project is funded by Grandview 2 TIF funds.
2
COMMUNITY IMPACT:
This project will meet many of the seven guiding principles such as enhance the district’s economic viability,
design for the present and the future by pursuing logical increments of change using key parcels as stepping
stones to a more vibrant, walkable, functional, attractive, and life-filled place, organize parking as an effective
resource for the district by linking community parking to public and private destinations while also providing
parking that is convenient for businesses and customers, improve movement within and access to the district
for people of all ages by facilitating multiple modes of transportation, and preserve future transit opportunities
provided by the rail corridor and create an identity and unique sense of place that incorporates natural spaces
into a high quality and sustainable development reflecting Edina’s innovative development heritage.
ENVIRONMENTAL IMPACT:
This project will will add public infrastructure which will require future maintenance. Construction operations
will create GHG emissions. The project will use recycled street materials from city operations as backfill to
reduce creating new aggregate base and creating shorter haul routes to bring the material to the site.
DATE:
OVERHEAD TO UNDERGROUND CONVERSION OF EXISTING OVERHEAD FACILITES IN THE GRANDVIEW AREA FROM
HWY 100 TO VERNON AVE TO EDEN AVE. PARCELS EXCLUDED ARE 5013 VERNON AVE, 5035 VERNON AVE & 5125
VERNON AVE. OHUG CONVERSION IS DEPENDENT ON THE CITY OF EDINA CONVERTING THE PROPERTY AT 5075
ARCADIA AVE TO RECIEVE UNDERGROUND SERVICE. CABLES TO BE DIRECTIONAL BORED IN. 4 CROSSINGS
OF THE RAILROAD WILL BE INSTALLED IN CONDUIT. NEW CABINET LOCATIONS TO BE STAKED/VERIFIED BY CITY.
SURVEY WORK TO BE DONE BY CITY
Municipality agrees to pay Xcel Energy for Xcel Energy's actual total cost of the Work, subject to the
Municipality's right of cost review in accordance with the terms of this Statement of Work
("Statement"). The current estimate for the Work is $237,552.24 ("Estimate").
The estimate is compromised of the following major components:
("Municipality")
WORK LOCATION:5146 EDEN AVE
ADDRESS:7450 METRO BLVD
EDINA, MN 55439
CONSISTING OF:
The following shall constitute the "Work" to be performed by Xcel Energy:
STATEMENT OF WORK REQUESTED
BY COUNTY, CITY, TOWN OR TOWNSHIP
FOR PROJECTS WITH ESTIMATED
CONSTRUCTION COSTS OVER $25,000
06/17/21
WORK REQUESTED BY:CITY OF EDINA C/O CHAD MILNER
hereafter be changed, on file with the Minnesota Public Utilities Commision.
fifty (50) percent of the Estimate ("Down Payment").
All Work shall be performed pursuant to good utility practice (as that term is generally understood in
the utility industry) utilizing Xcel Energy's commercially reasonable efforts to complete the Work
within the Estimate under Xcel Energy's then current design standards, operating procedures, and
safety procedures. The facillities installed or removed by Xcel Energy shall be the property of Xcel
Energy and any payment by Municipality shall not entitle Municipality to any ownership interest or
right therin. Municipality's and Xcel Energy's rights and obligations with respect to the facillities and
services provided through the facilities are subject to the terms of this Statement, as well as the
additional terms and conditions provided in the Xcel Energy Electric Rate Book, as now exists or may
1200VAR CAPACITOR CABINET 1
PMH-9 SWITCHING CABINET 1
3PHASE FUSED LBC 1
3PHASE TERMINAL POLE 1
75kVA PADMOUNT TRANSFORMER 1
750AL FEEDER CABLE 130'
1/0AL 3 PHASE DISTRIBUTION CABLE 1510'
6" PVC CONDUIT 120'
4" PVC CONDUIT 120'
Total:
The undersigned herby requests and authorizes Xcel Energy to perform the Work. In consideration
thereof and in lieu of a City Requested Facilities Sucharge, the City agrees to pay Xcel Energy on the
("Statement"). The current estimate for the Work is ($118,776.00 ) which is
Component Sub-estimate
Payment of $
cost of the Work. The Municipality shall pay the balance of cost not subject to reasonable dispute
within the timeframe set forth in the Minnesota Municipal Prompt Payment Act, Minn. Stat. 471-425.
Xcel Energy and Municipality shall reasonably try to resolve any disputes with respect to costs incurred
in performance of the Work in good faith. In the event Xcel Energy and Municipality are unable to
resolve any such disputes, the parties may seek redress in a forum with jurisdiction over the dispute.
This Statement of Work is agreed to by Xcel Energy and Muncipality and receipt of the above Down
118,776.00 is herby acknowledged on behalf of Xcel Energy.
Energy shall provide Muncipality the opportunity to review more detailed documentation of the Work
performed and related costs.
Xcel Energy agrees to keep Municipality reasonably informed with respect to Xcel Energy's
performance of the Work, consistent with good utility practice and will, at minimum, apprise
Municipality when half of the Estimate has been spent and when ninety percent of the Estimate has
been spent. Xcel Energy also agrees to timely nortify the Municipality when the Work is substantially
complete.
Upon receipt of the invoice for the cost balance, the City shall have the right to require that Xcel
Energy provide reasonable cost support documentation, including change orders, for its actual total
In advance of the Work, Muncipality agrees to inform Xcel Energy of any Municipality-related or other
projects that may affect the Work. During the Work, Xcel Energy agrees to provide the Muncipality
notice of any proposed change orders increasing the cost of the Work. Municipality acknowledges that
change orders that result from request of Municipality with respect to the performance of the Work or
the scope of the Work may increase Xcel Energy's acutal cost of the Work. Upon Completion of the
Work, Xcel Energy agrees to provide Municipality with final detal of the actual work performed and the
actual costs of such work performed. Xcel Energy will identify any information included in such
information that is non-public pursuant to Minn. Stat. Ch. 13. Upon request by Muncipality, Xcel
Print Full Name and Title (if applicable)
Address:Address:
Phone:Phone:
E-mail:E-mail:
Estimated Total $
Form 17-7012
237,552.24
KARL.R.JOHNSON@XCELENERGY.CO
Xcel Energy Work Order #12483654
Estimated Construction $222,870.30 Estimated Removal $14,681.94
Signature Signature of Authorized Representative
5309 W 70TH ST EDINA, MN 55439
952-380-2608
Northern States Power Company [Municipality]
a Minnesota corporation ("Xcel Energy")
KARL R JOHNSON - DESIGN MANAGER
Print Full Name and Title
Request for Purchase
Requisition Number
1
CITY OF EDINA
4801 W 50th St., Edina, MN 55424
www.EdinaMN.gov | 952-927-8861 12100148
Department:Engineering
Buyer:Chad Millner
Date: 06/16/2021
Requisition Description:ENG 21-6 Grandview Ped Bridge Private Electrical
Vendor:MUSKA ELECTRIC COMPANY
Cost:$49,700.00
REPLACEMENT or NEW:REPLACEM - REPLACEMENT
PURCHASE SOURCE:QUOTE/BD - QUOTE/BID
DESCRIPTION:
This project will reconnect the power to 5075 Arcadia Avenue after Xcel buries the power lines from Arcadia
Avenue to the Grandview Parking Ramp.
BUDGET IMPACT:
This project is funded by Grandview 2 TIF funds.
2
COMMUNITY IMPACT:
This project will meet many of the seven guiding principles such as enhance the district’s economic viability,
design for the present and the future by pursuing logical increments of change using key parcels as stepping
stones to a more vibrant, walkable, functional, attractive, and life-filled place, organize parking as an effective
resource for the district by linking community parking to public and private destinations while also providing
parking that is convenient for businesses and customers, improve movement within and access to the district
for people of all ages by facilitating multiple modes of transportation, and preserve future transit opportunities
provided by the rail corridor and create an identity and unique sense of place that incorporates natural spaces
into a high quality and sustainable development reflecting Edina’s innovative development heritage.
ENVIRONMENTAL IMPACT:
This project will will add public infrastructure which will require future maintenance. Construction operations
will create GHG emissions. The project will use recycled street materials from city operations as backfill to
reduce creating new aggregate base and creating shorter haul routes to bring the material to the site.
Commercial • Industrial Wiring
1
4/7/2021
City of Edina
Chad millner
cmillner@EdinaMN.gov
Re: Upgraded underground electrical service at 5075 Arcadia Ave
We propose to provide material, labor, permit, and associated taxes for a complete install
per the following scope:
• New 400amp CT/service disconnect
• 150KVA boosting transformer
o Concrete pad for transformer included
• Xcel primary sleeves included
• Aluminum conductors included
o Service assumed to be 50ft from existing service mast
• Back fill to sub-grade is included
o Finish grade, landscaping restoration & underground sprinkler repair is not
included
• Xcel concrete transformer pad not included
• No work for communication is utilities is included
• No patching of roof included
• No Temp generator included
• Overtime included for service switch over
Base bid: $41,700.00
Alternate ADD for copper conductors: $8,000.00
Sincerely,
Rob Madden
Rob Madden
Muska Electric Company
Request for Purchase
Requisition Number
1
CITY OF EDINA
4801 W 50th St., Edina, MN 55424
www.EdinaMN.gov | 952-927-8861 12100149
Department:Engineering
Buyer:Chad Millner
Date: 06/16/2021
Requisition Description:ENG 21-6 Grandview Ped Bridge Supplemental Agreemnt
Vendor:KIMLEY-HORN AND ASSOCIATES INC
Cost:$75,000.00
REPLACEMENT or NEW:NEW - NEW
PURCHASE SOURCE:SERVIC K - SERVICE CONTRACT
DESCRIPTION: Engineering Services for Pedestrian Bridge
Kimley-Horn will provide construction services for a Pedestrian Bridge from Grandview Parking Ramp over
the CP Railroad and continuing with a sidewalk facility to Arcadia Avenue.
BUDGET IMPACT:
The Project is funded by the Grandview 2 TIF District.
2
COMMUNITY IMPACT:
This project will meet many of the seven guiding principles such as enhance the district’s economic viability,
design for the present and the future by pursuing logical increments of change using key parcels as stepping
stones to a more vibrant, walkable, functional, attractive, and life-filled place, organize parking as an effective
resource for the district by linking community parking to public and private destinations while also providing
parking that is convenient for businesses and customers, improve movement within and access to the district
for people of all ages by facilitating multiple modes of transportation, and preserve future transit opportunities
provided by the rail corridor and create an identity and unique sense of place that incorporates natural spaces
into a high quality and sustainable development reflecting Edina’s innovative development heritage.
ENVIRONMENTAL IMPACT:
NA Engineering Services
kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
June 16, 2021
Mr. Chad Millner
Director of Engineering
City of Edina
7450 Metro Boulevard
Edina, MN 55439
RE:City of Edina – Grandview TIF District Improvements – Pedestrian Bridge and Trail
Supplemental Agreement to Master Agreement for
Professional Engineering Services
Dear Mr. Millner:
Kimley-Horn is pleased to submit this Supplemental Agreement for design and construction
administration services in the Grandview TIF District for a new pedestrian bridge, trail, walls and
connection structure to the parking ramp (Grandview Ramp) owned by the City of Edina (City) located
at 5106 Brookside Avenue. This Supplemental Agreement amends the April 16, 2021 agreement for
planning and design services. The work will be performed in accordance with Kimley-Horn’s Master
Services Agreement with the City.
Kimley-Horn was authorized by the City to proceed with Task 3 and 4 on May 10, 2021. On June 4,
2021 RJM provided an updated construction cost estimate of $2.4M. This amendment addresses the
additional design and construction administration effort for a project that has increased in scope from
a $2.0M construction cost estimate to $2.4M. The primary change to the scope is the design of two
bridges rather than one and the design of the west abutment / north abutment / stairs / landing area.
Scope of Services
Kimley-Horn will provide the services specifically set forth below.
Task 1 – Task 3:Scope and fee unchanged from previous amendment.
Task 4: Construction Administration
· Construction Administration – Replace previous scope with the following:
o Prepare Notice of Award, Contract and NPDES permit
o Preconstruction meeting and periodic construction meetings. Assumes twenty-six
(26) total meetings, including preconstruction meeting.
o Full-time on-site construction observation. Assumes twenty-six (26) weeks of
construction with on average forty (40) hours per week of construction observation
time.
o Review and respond to contractor product submittals, requests for information and
change order requests.
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
o Prepare pay applications and change orders. Assumes six (6) pay applications and
up to four (4) change orders.
o Prepare record drawings identifying any plan revisions or field changes noted by the
contractor.
· Deliverables
o Meeting agendas and summaries
o Pay applications
o Change orders
o Record drawings
Additional Services
Any services not specifically provided for in the above scope will be billed as additional services and
performed at our then current hourly rates. Additional services we can provide include, but are not
limited to, the following:
· Redesign after 50% plans to meet construction budget
· Topographic surveying
· Geotechnical services
· Architectural services
Schedule
We will provide our services based on the following schedule:
Bid Opening June 17, 2021
HRA Award Construction Contract June 24, 2021
TIF Bonding Completed June 30, 2021
Construction Phase Services July 2021 – December 2022
Fee and Billing
Kimley-Horn will perform the services in Tasks 1 - 3 on a lump sum basis and Task 4 on a labor fee
plus expense basis with the maximum total fee shown below.
Previous Current Total
Authorization Agreement Authorized
Task 1: Concept Development and 50% Plans $ 90,000 $ 0 $ 90,000
Task 2: Meetings $ 10,000 $ 0 $ 10,000
Task 3: Final Design and Bidding $100,000 $ 15,000 $115,000
Task 4: Construction Administration $200,000 $ 60,000 $260,000
Total Fee $400,000 $ 75,000 $475,000
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
Kimley-Horn will not exceed the total fee shown without authorization from the Client. Individual task
amounts are provided for budgeting purposes only. Kimley-Horn reserves the right to reallocate
amounts among tasks as necessary.
Kimley-Horn will perform the services in Tasks 1 - 3 for the total lump sum fee of $225,000. All
permitting, application, and similar project fees will be paid directly by the Client. Lump sum fees will
be invoiced monthly based upon the overall percentage of services performed. Payment will be due
within 25 days of your receipt of the invoice and should include the invoice number and Kimley-Horn
project number.
Kimley-Horn will perform the services in Task 4 on an hourly basis according to our then-current
rates. A percentage of labor fee will be added to each invoice to cover certain expenses as to these
tasks such as telecommunications, in-house reproduction, postage, supplies, project related
computer time, and local mileage. Administrative time related to the project may be billed hourly. All
permitting, application, and similar project fees will be paid directly by the Client.
Fees will be invoiced monthly based. Payment will be due within 25 days of the date of the invoice.
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to,
the terms and conditions of the Master Agreement for Professional Engineering Service between the
City and Kimley Horn and Associates, Inc. dated August 16, 2013.
If you concur in all the foregoing and wish to direct us to proceed with the services, please have
authorized persons execute both copies of this Supplemental Agreement in the spaces provided
below, retain one copy, and return the other to us. We appreciate this opportunity to continue our
services to the City of Edina. Please contact me at 651-643-0451 if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Daniel J. Coyle, P.E.
Project Manager / Vice President
Agreed to this day of , 2021.
CITY OF EDINA
BY:________________________________
Chad Millner. Engineering Director
Request for Purchase
Requisition Number
1
CITY OF EDINA
4801 W 50th St., Edina, MN 55424
www.EdinaMN.gov | 952-927-8861 12100150
Department:Engineering
Buyer:Chad Millner
Date: 06/16/2021
Requisition Description:ENG 21-6 Grandview Ped Bridge Materials Testing
Vendor:BRAUN INTERTEC CORPORATION
Cost:$55,218.00
REPLACEMENT or NEW:NEW - NEW
PURCHASE SOURCE:SERVIC K - SERVICE CONTRACT
DESCRIPTION: Engineering Services for Pedestrian Bridge
Braun will provide material testing services for a Pedestrian Bridge from Grandview Parking Ramp over
the CP Railroad and continuing with a sidewalk facility to Arcadia Avenue.
BUDGET IMPACT:
The Project is funded by the Grandview 2 TIF District.
2
COMMUNITY IMPACT:
This project will meet many of the seven guiding principles such as enhance the district’s economic viability,
design for the present and the future by pursuing logical increments of change using key parcels as stepping
stones to a more vibrant, walkable, functional, attractive, and life-filled place, organize parking as an effective
resource for the district by linking community parking to public and private destinations while also providing
parking that is convenient for businesses and customers, improve movement within and access to the district
for people of all ages by facilitating multiple modes of transportation, and preserve future transit opportunities
provided by the rail corridor and create an identity and unique sense of place that incorporates natural spaces
into a high quality and sustainable development reflecting Edina’s innovative development heritage.
ENVIRONMENTAL IMPACT:
NA Service Contract
AA/EOE
Braun Intertec Corporation
11001 Hampshire Avenue S
Minneapolis, MN 55438
Phone: 952.995.2000
Fax: 952.995.2020
Web: braunintertec.com
June 16, 2021 Revised Proposal QTB140255
Chad Millner, PE
City of Edina
7450 Metro Blvd
Edina, MN 55439
Re: Revised Proposal for Special Inspection and Construction Materials Testing Services
Grandview Pedestrian Bridge Project & Parking Ramp Repairs
5146 Eden Avenue
Edina, MN
Dear Mr. Millner:
Braun Intertec Corporation is pleased to submit this revised proposal to provide special inspection and
construction materials testing services for the Grandview Pedestrian Bridge Project in Edina, Minnesota.
We have completed the geotechnical evaluation for the Grandview Pedestrian Bridge Project, so we have
a unique understanding of the site and construction challenges. We can aid the construction team by
applying this experience and transferring our knowledge developed during the design phase which will
provide professional continuity to the construction. Our work on the project to date gives us familiarity
with the project team and design development which allows us to understand some of the
considerations used when developing the project’s design.
Since our inception in 1957, we have grown into one of the largest employee owned engineering firms in
the nation. With more than 1,000 employee owners, retaining our firm gives you access to a diverse
range of services and professionals you can consult with if the unforeseen occurs. The size of our
company also allows us to respond quickly when schedule constraints occur.
Our Bloomington office is located within twelve miles of the site, minimizing travel times and trip
expenses. This proximity also provides the opportunity to quickly mobilize to the site when unforeseen
needs arise.
Our Understanding of Project
This project will include the construction of a number of retaining walls both wet cast (big block) and
segmental (dry cast, smaller block) and two prefabricated steel bridges. The longer span bridge will be
116 feet long and span over the Canadian Pacific Soo Rail Line and be supported on two abutments that
will be supported on helical anchors for a foundation system. The shorter of the two bridges will be 19.5
feet long and will be supported on one abutment and the existing parking ramp. Also included in the
project will be the scope of services for the adjacent parking ramp repairs and monument sign.
City of Edina
Revised Proposal QTB140255
June 16, 2021
Page 2
The ramp repairs will consist of addressing areas of distress with a combination of repair work including
saw cutting, surface roughening, post installed anchors, and finishing with concrete and mortar to spalled
and damaged areas. The monument sign will consist of reinforced concrete footings and stem walls
supporting a decorative façade.
Improvements to the trail system will also be included in this project which will include subgrade
preparation, common embankment, aggregate base placement, new concrete curb and gutter, sidewalk,
driveways. We understand this project is governed by two different standard specifications.
The first is the Minnesota Department of Transportation (MnDOT) Standard Specifications for
Construction 2018 Edition and the second is the International Building Code (IBC). Items identified on the
statement of estimated quantities will dictate if the item is either MnDOT or IBC. Construction items that
fall under IBC include cast in place concrete, decorative railing, structural steel, helical anchors, removal
of the concrete barrier and brick façade, precast concrete block retaining wall (wet cast), segmental
retaining wall- dry cast, and two prefabricated steel bridge with one being 116 feet long and the other
19.5 feet long. All other items are governed under MnDOT Standard Specifications.
Available Project Information
This proposal was prepared using the following documents and information.
▪ Project plans and specifications prepared by Kimley-Horn and Associates Inc. dated June 4,
2021.
▪ Project plans for the parking ramp and monument sign prepared by Kimley-Horn and
Associates Inc. dated April 15, 2021.
▪ Email correspondence with Chad Millner from the City of Edina and Dan Coyle from Kimley-
Horn regarding project funding and materials testing specifications respectively.
Scope of Services- MnDOT Specified Items
Services are performed under the direction of a licensed professional engineer. Observation and testing
services will be performed on an on-call, as-needed basis as requested and scheduled by you or your on-
site project representative. After reviewing available information to determine compliance with project
plans and/or specifications and other design or construction documents, our scope of services for the
project will be limited to the tasks defined below.
Soil Related Services
▪ Measure the in-place dry density, moisture content and relative compaction of fill placed for
pavement and/or utility support, and of utility backfill for compliance with the project. This
task includes performing laboratory Proctor tests to provide maximum dry densities from
which the relative compaction of fill can be determined, as well as the use of a nuclear
density gauge to measure in-place dry densities and moisture contents.
▪ Sample and test aggregate base materials for compliance with the project documents. This
task includes laboratory gradation testing of aggregate base material.
▪ Perform MnDOT dynamic cone penetrometer (DCP) tests on aggregate base material.
City of Edina
Revised Proposal QTB140255
June 16, 2021
Page 3
Concrete Related Services
▪ Sample and test fresh concrete associated with pavement, light pole bases, stairs and/or
curb-and-gutter for compliance with the project documents, and cast test cylinders for
laboratory compressive strength testing. We assume that we will be able to appropriately
dispose of excess concrete (and associated wash water) on site at no additional cost to us.
▪ Measure and report the compressive strength of the concrete test cylinders for compliance
with the project documents. A set of three cylinders will be tested at 28 days for each set
cast. If field cure cylinders are requested, each additional cylinder will be charged at the unit
price listed in our cost estimate.
Consulting, Project Communication and Reporting Services
▪ Project management, including scheduling of our field personnel.
▪ Review observation and test reports, and communicating with you and the parties you may
designate such as the project contractor(s), and other project team members, as needed.
▪ Transmit test results to the project team on a weekly basis.
Scope of Services- IBC Specified Items- Pedestrian Bridge and Retaining Walls
Helical Pile Foundations Related Services
▪ We understand that additional scope may be added and/or removed pending helical pile
designer drawings and requirements.
▪ Observe installation of the helical piles on a continuous basis.
▪ Observe the preconstruction load tests.
▪ Document depth, torque and time of helical piles installation.
▪ Engineering oversight and review of the services provided.
Soil Related Services
▪ Observe and evaluate the soils exposed in excavations to determine if the soils are similar to
those encountered with the geotechnical evaluation and suitable for support of pedestrian
bridges, retaining walls, and slabs. Our engineer can provide consultation for conditions that
appear to differ from the geotechnical evaluation.
▪ We understand that additional scope may be added and/or removed pending segmental and
precast wall designer drawings and requirements.
▪ Perform laboratory mechanical analyses (gradations) of prospective fill materials.
▪ Perform laboratory Proctor tests to determine the maximum Proctor dry densities and
optimum moisture contents of prospective fill materials.
▪ Observe the placement and compaction of fill.
▪ Test compacted fill placed to determine if the relative compaction was achieved.
▪ Engineering oversight and review of the services provided.
City of Edina
Revised Proposal QTB140255
June 16, 2021
Page 4
Concrete Related Services
▪ Observe concrete reinforcement and formwork prior to placement.
▪ Sample and test the plastic concrete for slump, air content, temperature and prepare test
cylinders for laboratory compressive strength testing with ACI level 1 field technicians.
▪ Perform laboratory compressive strength testing of the concrete samples following ACI
requirements.
▪ Observe the installation of post-installed anchors on a periodic basis.
Structural Steel Related Services
▪ Observe and test the structural steel welded and bolted connections in the field.
▪ Observe and document the installation of the base plate anchor bolts.
▪ Observe and inspect the structural steel fabrication shop for review of quality control.
▪ Observe the installation of post-installed anchors.
Scope of Services- IBC Specified Items- Parking Ramp Repairs & Monument Sign
Soil Related Services
▪ Observe and evaluate the soils exposed in excavations to determine if the soils are similar to
those encountered with the geotechnical evaluation and suitable for support of a monument
sign.
▪ Perform laboratory Proctor tests to determine the maximum Proctor dry densities and
optimum moisture contents of prospective fill materials.
▪ Test compacted fill placed to determine if the relative compaction was achieved.
▪ Engineering oversight and review of the services provided.
Concrete Related Services
▪ Observe concrete reinforcement and formwork prior to placement.
▪ Sample and test the plastic concrete for slump, air content, temperature and prepare test
cylinders for laboratory compressive strength testing with ACI level 1 field technicians.
▪ Perform laboratory compressive strength testing of the concrete samples following ACI
requirements.
▪ Observe the installation of post-installed anchors on a periodic basis.
Structural Steel Related Services
▪ Observe and test the structural steel welded and bolted connections in the field.
▪ Observe and document the installation of the base plate anchor bolts.
▪ Observe and inspect the structural steel fabrication shop for review of quality control.
▪ Observe the installation of post-installed anchors.
City of Edina
Revised Proposal QTB140255
June 16, 2021
Page 5
Basis of Scope of Work- MnDOT Specified Items
The costs associated with the proposed scope of services were estimated using the following
assumptions. If the construction schedule is modified or the contractor completes the various phases of
the project at different frequencies or durations than shown in this proposal, we may need to adjust the
overall cost accordingly. The scope of work and number of trips required to perform these services are as
shown in the attached table. Notable assumptions in developing our estimate include:
▪ We assume it will take four trips to complete the nuclear density gauge testing on this
project.
▪ We assume compaction testing on aggregate base material will be performed using the
Dynamic Cone Penetration (DCP) method; a minimum of four tests will be conducted each
trip with one trip assumed.
▪ We assume six sets of concrete tests will be required to complete the MnDOT portion of this
project.
▪ We assume the rebar observations before concrete placements will be completed by the
project representative’s construction oversight manager for the MnDOT portions of this
project.
▪ We assume the project engineer of record will review and approve contractor’s quality
control submittals and test results.
▪ You, or others you may designate, will provide us with current and approved plans and
specifications for the project. Modification to these plans must also be sent to us so we can
review their incorporation into the work.
▪ We will require a minimum of 24 hours’ notice for scheduling inspections for a specific time.
Shorter than 24 hours’ notice may impact our ability to perform the requested services, and
the associated impacts will be the responsibility of others.
If the work is completed at different rates than described above, this proposal should be revised. If the
pace of construction is different than described above, this proposal should be revised.
Basis of Scope of Work- IBC Specified Items
The costs associated with the proposed scope of services were estimated using the following
assumptions. If the construction schedule is modified or the contractor completes the various phases of
the project at different frequencies or durations than shown in this proposal, we may need to adjust the
overall cost accordingly. The scope of work and number of trips required to perform these services are as
shown in the attached table. Notable assumptions in developing our estimate include:
▪ Assumptions regarding the number of trips for special inspections and testing are outlined in
the attached cost estimate table. As the contractor’s schedule was not available at the time
of this proposal we request an opportunity to review the contractor’s schedule once it is
available and revise our cost estimate if needed based on the proposed schedule.
▪ The helical piles will be placed at an average of 150 linear feet per day and require 4 days to
complete. We have assumed that observations will be required on a full-time basis.
City of Edina
Revised Proposal QTB140255
June 16, 2021
Page 6
▪ We assume the structural steel fabricator will not be AISC certified and review of quality
control manual or inspections of the fabrication shop are required. If this assumption is not
correct, please call us and we will provide a cost estimate for the fabrication shop
inspections.
▪ The repair work of the parking ramp is heavily dependent on the contractor, whether
portions of the work will completed in unison or if parts of the ramp will be open during
repair work. For a more specific and accurate number for miscellaneous repair concrete work
we would need to reference a proposed project schedule or have a discussion with the
selected contractor.
▪ No special site specific training or gear is required to complete our scope of services.
▪ Parking will be available on site for our vehicles.
▪ You, or others you may designate, will provide us with current and approved plans and
specifications for the project. Modification to these plans must also be sent to us so we can
review their incorporation into the work.
▪ We will require a minimum of 24 hours’ notice for scheduling inspections for a specific time.
Shorter than 24 hours’ notice may impact our ability to perform the requested services, and
the associated impacts will be the responsibility of others.
Cost and Invoicing
We will furnish the services described herein for an estimated fee of $55,218. Our estimated costs are
based on industry averages for construction production. Depending on the contractor’s performance,
our costs may be significantly reduced or slightly higher than estimated. A tabulation showing our
estimated hourly and/or unit rates associated with our proposed scope of services is also attached. The
actual cost of our services will be based on the actual units or hours expended to meet the requirements
of the project documents.
This cost estimate was developed with the understanding that the scope of services defined herein will
be required and requested during our normal work hours of 6:00 a.m. to 4:00 p.m., Monday through
Friday. Services that we are asked to provide to meet the project requirements or the contractor’s
construction schedule outside our normal business hours will be invoiced using an overtime rate factor.
The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the
listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays
will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for
overtime in our cost estimate; however, we recommend that allowances and contingencies be made for
overtime charges. You will be billed only for services provided on a time and materials basis.
Because our services are directly controlled by the schedule and performance of others, the actual cost
may vary from our estimate. It is difficult to project all of the services and the quantity of services that
may be required for any project. If services are required that are not discussed above, we will provide
them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We
will invoice you on a monthly basis.
City of Edina
Revised Proposal QTB140255
June 16, 2021
Page 7
General Remarks
We will be happy to meet with you to discuss our proposed scope of services further and clarify the
various scope components.
We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign
and return one copy to our office as notification of acceptance and authorization to proceed. If
anything in this proposal is not consistent with your requirements, please let us know immediately.
Braun Intertec will not release any written reports until we have received a signed agreement. Also,
ordering services from Braun Intertec constitutes acceptance of the terms of this proposal including the
attached General Conditions.
The proposed fee is based on the scope of services described and the assumption that our services will
be authorized within 30 days and that others will not delay us beyond our proposed schedule.
City of Edina
Revised Proposal QTB140255
June 16, 2021
Page 8
We include the Braun Intertec General Conditions, which provide additional terms and are a part of our
agreement.
To have questions answered or schedule a time to meet and discuss our approach to this project further,
please contact Andrew Valerius at 952.995.2242 (avalerius@braunintertec.com).
Andrew M. Valerius
Account Leader, Senior Project Manager
Jeffrey A. Gebhard, PE
Vice President, Principal Engineer
Attachments:
Cost Estimate Table
General Conditions – CMT (1/1/18)
The proposal is accepted. We will reimburse you in accordance with this agreement, and you are
authorized to proceed:
Authorizer’s Firm
Authorizer’s Signature
Authorizer’s Name (please print or type)
Authorizer’s Title
Date
Client:Service Description:Work Site Address:
5146 Eden Avenue
Edina, MN 55436
City of Edina
Chad Millner
7450 Metro Blvd
Edina, MN 55439
(926) 826-0300
Special Inspections and Construction
Materials Testing
Description Quantity Units Unit Price Extension
Phase 1 MnDOT Testing
Activity 1.1 Soil Testing $2,676.00
207 Compaction Testing - Nuclear 10.00 Hour 82.00 $820.00
Work Activity Detail Qty Units Hrs/Unit Extension
Utility Backfill 2.00 Trips 2.50 5.00
Embankment 2.00 Trips 2.50 5.00
1308 Nuclear moisture-density meter charge, per hour 10.00 Each 24.00 $240.00
217 Compaction Testing - DCP's 3.00 Hour 82.00 $246.00
Work Activity Detail Qty Units Hrs/Unit Extension
Aggregate Base 1.00 Trips 3.00 3.00
1530AG Asphalt Content of Aggregate Base, per sample 1.00 Each 150.00 $150.00
209 Sample pick-up 3.00 Hour 82.00 $246.00
1318 Moisture Density Relationship (Standard), per sample 3.00 Each 185.00 $555.00
1162 Sieve Analysis with 200 wash, per sample 2.00 Each 136.00 $272.00
1861 CMT Trip Charge 7.00 Each 21.00 $147.00
Activity 1.2 Concrete Testing $2,594.00
261 Concrete Testing 15.00 Hour 82.00 $1,230.00
Work Activity Detail Qty Units Hrs/Unit Extension
Curb and Gutter 1.00 Trip 2.50 2.50
Flatwork 3.00 Trips 2.50 7.50
Stairs 1.00 Trip 2.50 2.50
Light Pole Bases 1.00 Trip 2.50 2.50
1364 Compressive strength of concrete cylinders (ASTM C 39), per
specimen
20.00 Each 31.00 $620.00
Work Activity Detail Qty Units Hrs/Unit Extension
Curb and Gutter 1.00 Set 3.00 3.00
Flatwork 3.00 Sets 3.00 9.00
Stairs 1.00 Set 3.00 3.00
Light Pole Bases 1.00 Set 5.00 5.00
278 Concrete Cylinder Pick up 6.00 Hour 82.00 $492.00
Work Activity Detail Qty Units Hrs/Unit Extension
Cylinder Pickup 6.00 Trips 1.00 6.00
1861 CMT Trip Charge 12.00 Each 21.00 $252.00
Activity 1.3 Project Management $1,309.00
226 Project Manager 6.00 Hour 160.00 $960.00
228 Senior Project Manager 1.00 Hour 185.00 $185.00
238 Project Assistant 2.00 Hour 82.00 $164.00
Phase 1 Total:$6,579.00
Phase 2 Special Inspection and Observations
Activity 2.1 Helical Anchor Observations $5,508.00
Page 1 of 406/15/2021 11:18 AM
Project Proposal
QTB140255
City of Edina -Grandview Pedestrian Bridge, City Proj #21026
240 Observations, Piles & Piers 40.00 Hour 94.00 $3,760.00
Work Activity Detail Qty Units Hrs/Unit Extension
Continuous Helical Anchor Observation 4.00 Trips 8.00 32.00
Preproduction Load Tests 2.00 Trips 4.00 8.00
1490 Compressive strength of 2x2 grout cube (ASTM C 109), per
specimen
12.00 Each 32.00 $384.00
126 Project Engineer 6.00 Hour 160.00 $960.00
278 Grout Cube Sample Pick up 2.00 Hour 82.00 $164.00
1861 CMT Trip Charge 8.00 Each 30.00 $240.00
Activity 2.2 Soil Observations and Testing $20,389.00
206 Excavation Observations 64.00 Hour 94.00 $6,016.00
Work Activity Detail Qty Units Hrs/Unit Extension
Site Grading 4.00 Trips 3.00 12.00
Precast Wall Observations 20.00 Trips 2.00 40.00
Segmental Wall Observations 6.00 Trips 2.00 12.00
207 Compaction Testing - Nuclear 111.00 Hour 82.00 $9,102.00
Work Activity Detail Qty Units Hrs/Unit Extension
Precast Wall Compaction Testing 20.00 Trips 3.00 60.00
Abutment Backfill 5.00 Trips 3.00 15.00
Segmental Wall Backfill 12.00 Trips 3.00 36.00
1308 Nuclear moisture-density meter charge, per hour 111.00 Each 24.00 $2,664.00
1861 CMT Trip Charge 47.00 Each 30.00 $1,410.00
128 Senior Engineer 3.00 Hour 185.00 $555.00
1318 Moisture Density Relationship (Standard), per sample 2.00 Each 185.00 $370.00
1162 Sieve Analysis with 200 wash, per sample 2.00 Each 136.00 $272.00
Activity 2.3 Concrete Observations and Testing $5,884.00
260 Concrete Observations 11.00 Hour 94.00 $1,034.00
Work Activity Detail Qty Units Hrs/Unit Extension
Abutments 3.00 Trips 1.00 3.00
Wingwalls 3.00 Trips 1.00 3.00
Approach Slabs 2.00 Trips 1.00 2.00
Concrete Deck 2.00 Trips 1.00 2.00
Utility Grade Beam 1.00 Trip 1.00 1.00
261 Concrete Testing 27.50 Hour 82.00 $2,255.00
Work Activity Detail Qty Units Hrs/Unit Extension
Abutments 3.00 Trips 2.50 7.50
Wingwalls 3.00 Trips 2.50 7.50
Approach Slabs 2.00 Trips 2.50 5.00
Concrete Deck 2.00 Trips 2.50 5.00
Utility Grade Beam 1.00 Trip 2.50 2.50
278 Concrete Cylinder Pick up 5.00 Hour 82.00 $410.00
1861 CMT Trip Charge 16.00 Each 30.00 $480.00
1364 Compressive strength of concrete cylinders (ASTM C 39),per
specimen
55.00 Each 31.00 $1,705.00
Work Activity Detail Qty Units Hrs/Unit Extension
Abutments 3.00 Set 5.00 15.00
Wingwalls 3.00 Set 5.00 15.00
Approach Slabs 2.00 Set 5.00 10.00
Concrete Deck 2.00 Set 5.00 10.00
Utility Grade Beam 1.00 Set 5.00 5.00
Activity 2.4 Structural Steel Observations and Testing $3,672.00
Page 2 of 406/15/2021 11:18 AM
Project Proposal
QTB140255
City of Edina -Grandview Pedestrian Bridge, City Proj #21026
605 ICC Structural Steel Technician 33.00 Hour 104.00 $3,432.00
Work Activity Detail Qty Units Hrs/Unit Extension
Welding, Framing, Bolting 4.00 Trips 3.00 12.00
Fab Shop Inspections 4.00 Trips 5.00 20.00
NDE Final Report 1.00 Each 1.00 1.00
1664 NDE Trip charge 8.00 Each 30.00 $240.00
Activity 2.5 Project Management, Engineering Review, Oversight $3,845.00
238 Project Assistant 5.00 Hour 82.00 $410.00
226 Project Manager 18.00 Hour 160.00 $2,880.00
128 Senior Engineer 3.00 Hour 185.00 $555.00
Phase 2 Total:$39,298.00
Phase 3 Special Inspection and Observation (Ramp Repair & Monument Sign)
Activity 3.1 Soil Observations and Testing $1,490.00
206 Excavation Observations 3.00 Hour 94.00 $282.00
Work Activity Detail Qty Units Hrs/Unit Extension
Foundation Excavations (Monument Sign
Footing)
1.00 Trip 3.00 3.00
207 Compaction Testing - Nuclear 6.00 Hour 82.00 $492.00
Work Activity Detail Qty Units Hrs/Unit Extension
Wall Backfill 1.00 Trip 3.00 3.00
Subgrade Preparation 1.00 Trip 3.00 3.00
1308 Nuclear moisture-density meter charge, per hour 6.00 Each 24.00 $144.00
1861 CMT Trip Charge 4.00 Each 30.00 $120.00
209 Sample pick-up 1.00 Hour 82.00 $82.00
128 Senior Engineer 1.00 Hour 185.00 $185.00
1318 Moisture Density Relationship (Standard), per sample 1.00 Each 185.00 $185.00
Activity 3.2 Concrete Observations and Testing $5,144.00
260 Post Installed Anchor Observations 10.00 Hour 94.00 $940.00
Work Activity Detail Qty Units Hrs/Unit Extension
Approach and Spandrel 2.00 Trips 2.00 4.00
Curb Replacement 1.00 Trip 2.00 2.00
Precast Cap Sealant 1.00 Trip 2.00 2.00
Ped Bridge Connection 1.00 Trip 2.00 2.00
260 Concrete Observations 8.00 Hour 94.00 $752.00
Work Activity Detail Qty Units Hrs/Unit Extension
Footings 1.00 Trip 1.00 1.00
Base Wall 1.00 Trip 1.00 1.00
Stem Wall 1.00 Trip 1.00 1.00
Misc. Concrete Repair Patches 5.00 Trips 1.00 5.00
261 Concrete Testing 21.00 Hour 82.00 $1,722.00
Work Activity Detail Qty Units Hrs/Unit Extension
Footings 1.00 Trip 2.00 2.00
Base Wall 1.00 Trip 2.00 2.00
Stem Wall 1.00 Trip 2.00 2.00
Misc. Concrete Infills and Repairs 5.00 Trips 3.00 15.00
278 Concrete Cylinder Pick up 5.00 Hour 82.00 $410.00
1861 CMT Trip Charge 13.00 Each 30.00 $390.00
1364 Compressive strength of concrete cylinders (ASTM C 39),per
specimen
30.00 Each 31.00 $930.00
Work Activity Detail Qty Units Hrs/Unit Extension
Footings 1.00 Set 5.00 5.00
Base Wall 1.00 Set 5.00 5.00
Page 3 of 406/15/2021 11:18 AM
Project Proposal
QTB140255
City of Edina -Grandview Pedestrian Bridge, City Proj #21026
Proposal Total:$55,218.00
Stem Wall 1.00 Set 5.00 5.00
Misc. Concrete Infills and Repairs 3.00 Sets 5.00 15.00
Activity 3.3 Structural Steel Observations and Testing $996.00
605 ICC Structural Steel Technician 9.00 Hour 104.00 $936.00
Work Activity Detail Qty Units Hrs/Unit Extension
Anchor Bolts @ Metal Frame 1.00 Trip 3.00 3.00
Post Intalled Anchors 1.00 Trip 3.00 3.00
Welding, Framing 1.00 Trip 3.00 3.00
1664 NDE Trip charge 2.00 Each 30.00 $60.00
Activity 3.4 Project Management, Engineering Review, Oversight $1,711.00
238 Project Assistant 3.00 Hour 82.00 $246.00
226 Project Manager 8.00 Hour 160.00 $1,280.00
128 Senior Engineer 1.00 Hour 185.00 $185.00
Phase 3 Total:$9,341.00
Page 4 of 406/15/2021 11:18 AM
Project Proposal
QTB140255
City of Edina -Grandview Pedestrian Bridge, City Proj #21026
General Conditions
Construction Material Testing and Special Inspections
GC-CMT Page 1 of 2
Section 1: Agreement
1.1 Our agreement with you consists of these
General Conditions and the accompanying written
proposal or authorization (“Agreement”). This
Agreement is the entire agreement between you
and us. It supersedes prior agreements. It may be
modified only in a writing signed by us, making
specific reference to the provision modified.
1.2 The words “you,” “we,” “us,” and “our”
include officers, employees, and subcontractors.
1.3 In the event you use a purchase order or
other documentation to authorize our scope of
work (“Services”), any conflicting or additional
terms are not part of this Agreement. Directing us
to start work prior to execution of this Agreement
constitutes your acceptance. If, however, mutually
acceptable terms cannot be established, we have
the right to terminate this Agreement without
liability to you or others, and you will compensate
us for fees earned and expenses incurred up to the
time of termination.
Section 2: Our Responsibilities
2.1 We will provide Services specifically
described in this Agreement. You agree that we
are not responsible for services that are not
expressly included in this Agreement. Unless
otherwise agreed in writing, our findings, opinions,
and recommendations will be provided to you in
writing. You agree not to rely on oral findings,
opinions, or recommendations without our
written approval.
2.2 In performing our professional services, we
will use that degree of care and skill ordinarily
exercised under similar circumstances by
reputable members of our profession practicing in
the same locality. If you direct us to deviate from
our recommended procedures, you agree to hold
us harmless from claims, damages, and expenses
arising out of your direction. If during the one year
period following completion of Services it is
determined that the above standards have not
been met and you have promptly notified us in
writing of such failure, we will perform, at our
cost, such corrective services as may be necessary,
within the original scope in this Agreement, to
remedy such deficiency. Remedies set forth in this
section constitute your sole and exclusive recourse
with respect to the performance or quality of
Services.
2.3 We will reference our field observations and
sampling to available reference points, but we will
not survey, set, or check the accuracy of those
points unless we accept that duty in writing.
Locations of field observations or sampling
described in our report or shown on our sketches
are based on information provided by others or
estimates made by our personnel. You agree that
such dimensions, depths, or elevations are
approximations unless specifically stated
otherwise in the report. You accept the inherent
risk that samples or observations may not be
representative of things not sampled or seen and
further that site conditions may vary over distance
or change over time.
2.4 Our duties do not include supervising or
directing your representatives or contractors or
commenting on, overseeing, or providing the
means and methods of their services unless
expressly set forth in this Agreement. We will not
be responsible for the failure of your contractors,
and the providing of Services will not relieve
others of their responsibilities to you or to others.
2.5 We will provide a health and safety program
for our employees, but we will not be responsible
for contractor, owner, project, or site health or
safety.
2.6 You will provide, at no cost to us,
appropriate site safety measures as to work areas
to be observed or inspected by us. Our employees
are authorized by you to refuse to work under
conditions that may be unsafe.
2.7 Unless a fixed fee is indicated, our price is an
estimate of our project costs and expenses based
on information available to us and our experience
and knowledge. Such estimates are an exercise of
our professional judgment and are not guaranteed
or warranted. Actual costs may vary. You should
allow a contingency in addition to estimated costs.
Section 3: Your Responsibilities
3.1 You will provide us with prior environmental,
geotechnical and other reports, specifications,
plans, and information to which you have access
about the site. You agree to provide us with all
plans, changes in plans, and new information as to
site conditions until we have completed Services.
3.2 You will provide access to the site. In the
performance of Services some site damage is
normal even when due care is exercised. We will
use reasonable care to minimize damage to the
site. We have not included the cost of restoration
of damage in the estimated charges.
3.3 If we notify you that radiographic or gamma
ray equipment or other nuclear testing or
measuring device will be used, you will be
responsible for the cooperation of your employees
and your contractors in observing all radiation
safety standards.
3.4 You will notify us of any knowledge or
suspicion of the presence of hazardous or
dangerous materials present on any work site. If
we observe or suspect the presence of
contaminants not anticipated in this Agreement,
we may terminate Services without liability to you
or to others, and you will compensate us for fees
earned and expenses incurred up to the time of
termination.
3.5 The time our field personnel spend on the
job site depends upon the scheduling of the work
we are observing or testing. You agree that any
changes in scheduling may result in additional
costs and agree to pay for those services at the
rates listed in our cost estimate.
3.6 You agree to include us as an indemnified
party in your contracts, if any, for work by others
on the project, protecting us to the same degree
as you are protected. You agree to list us as an
Additional Insured under your liability insurance
policies and to require subrogation be waived
against us and that we will be added as an
Additional Insured on all policies of insurance,
including any policies required of your contractors
or subcontractors, covering any construction or
development activities to be performed on the
project site.
Section 4: Reports and Records
4.1 Unless you request otherwise, we will
provide our report(s) in an electronic format.
4.2 Our reports, notes, calculations, and other
documents and our computer software and data
are instruments of our service to you, and they
remain our property. We hereby grant you a
license to use the reports and related information
we provide only for the related project and for the
purposes disclosed to us. You may not transfer our
reports to others or use them for a purpose for
which they were not prepared without our written
approval. You agree to indemnify, defend, and
hold us harmless from claims, damages, losses,
and expenses, including attorney fees, arising out
of such a transfer or use.
4.3 If you do not pay for Services in full as
agreed, we may retain work not yet delivered to
you and you agree to return to us all of our work
that is in your possession or under your control.
4.4 Electronic data, reports, photographs,
samples, and other materials provided by you or
others may be discarded or returned to you, at our
discretion, unless within 15 days of the report date
you give us written direction to store or transfer
the materials at your expense.
Section 5: Compensation
5.1 You will pay for Services as stated in this
Agreement. If such payment references our
Schedule of Charges, the invoicing will be based
upon the most current schedule. An estimated
amount is not a firm figure. You agree to pay all
sales taxes and other taxes based on your
payment of our compensation. Our performance is
subject to credit approval and payment of any
specified retainer.
5.2 You will notify us of billing disputes within 15
days. You will pay undisputed portions of invoices
upon receipt. You agree to pay interest on unpaid
balances beginning 30 days after invoice dates at
the rate of 1.5% per month, or at the maximum
rate allowed by law.
5.3 If you direct us to invoice a third party, we
may do so, but you agree to be responsible for our
compensation unless the third party is
GC-CMT Revised 1/1/2018 Page 2 of 2
creditworthy (in our sole opinion) and provides
written acceptance of all terms of this Agreement.
5.4 Your obligation to pay for Services under this
Agreement is not contingent on your ability to
obtain financing, governmental or regulatory
agency approval, permits, final adjudication of any
lawsuit, your successful completion of any project,
receipt of payment from a third party, or any
other event. No retainage will be withheld.
5.5 If you do not pay us in accordance with this
Agreement, you agree to reimburse all costs and
expenses for collection of the moneys invoiced,
including but not limited to attorney fees and staff
time.
5.6 You agree to compensate us in accordance
with our Schedule of Charges if we are asked or
required to respond to legal process arising out of
a proceeding related to the project and as to
which we are not a party.
5.7 If we are delayed by factors beyond our
control, or if project conditions or the scope or
amount of work changes, or if changed labor
conditions result in increased costs, decreased
efficiency, or delays, or if the standards or
methods change, we will give you timely notice,
the schedule will be extended for each day of
delay, and we will be compensated for costs and
expenses incurred in accordance with our
Schedule of Charges.
5.8 If you fail to pay us in accordance with this
Agreement, we may consider the default a total
breach of this Agreement and, at our option,
terminate our duties without liability to you or to
others, and you will compensate us for fees
earned and expenses incurred up to the time of
termination.
5.9 In consideration of our providing insurance
to cover claims made by you, you hereby waive
any right to offset fees otherwise due us.
Section 6: Disputes, Damage, and Risk Allocation
6.1 Each of us will exercise good faith efforts to
resolve disputes without litigation. Such efforts
will include, but not be limited to, a meeting(s)
attended by each party’s representative(s)
empowered to resolve the dispute. Before either
of us commences an action against the other,
disputes (except collections) will be submitted to
mediation.
6.2 Notwithstanding anything to the contrary in
this Agreement, neither party hereto shall be
responsible or held liable to the other for
punitive, indirect, incidental, or consequential
damages, or liability for loss of use, loss of
business opportunity, loss of profit or revenue,
loss of product or output, or business
interruption.
6.3 You and we agree that any action in relation
to an alleged breach of our standard of care or this
Agreement shall be commenced within one year
of the date of the breach or of the date of
substantial completion of Services, whichever is
earlier, without regard to the date the breach is
discovered. Any action not brought within that
one year time period shall be barred, without
regard to any other limitations period set forth by
law or statute. We will not be liable unless you
have notified us within 30 days of the date of such
breach and unless you have given us an
opportunity to investigate and to recommend
ways of mitigating damages. You agree not to
make a claim against us unless you have provided
us at least 30 days prior to the institution of any
legal proceeding against us with a written
certificate executed by an appropriately licensed
professional specifying and certifying each and
every act or omission that you contend constitutes
a violation of the standard of care governing our
professional services. Should you fail to meet the
conditions above, you agree to fully release us
from any liability for such allegation.
6.4 For you to obtain the benefit of a fee which
includes a reasonable allowance for risks, you
agree that our aggregate liability for all claims
will not exceed the fee paid for Services or
$50,000, whichever is greater. If you are
unwilling to accept this allocation of risk, we will
increase our aggregate liability to $100,000
provided that, within 10 days of the date of this
Agreement, you provide payment in an amount
that will increase our fees by 10%, but not less
than $500, to compensate us for the greater risk
undertaken. This increased fee is not the purchase
of insurance.
6.5 You agree to indemnify us from all liability
to others in excess of the risk allocation stated
herein and to insure this obligation. In addition,
all indemnities and limitations of liability set
forth in this Agreement apply however the same
may arise, whether in contract, tort, statute,
equity or other theory of law, including, but not
limited to, the breach of any legal duty or the
fault, negligence, or strict liability of either party.
6.6 This Agreement shall be governed,
construed, and enforced in accordance with the
laws of the state in which our servicing office is
located, without regard to its conflict of laws rules.
The laws of the state of our servicing office will
govern all disputes, and all claims shall be heard in
the state or federal courts for that state. Each of
us waives trial by jury.
6.7 No officer or employee acting within the
scope of employment shall have individual liability
for his or her acts or omissions, and you agree not
to make a claim against individual officers or
employees.
Section 7: General Indemnification
7.1 We will indemnify and hold you harmless
from and against demands, damages, and
expenses of others to the comparative extent they
are caused by our negligent acts or omissions or
those negligent acts or omissions of persons for
whom we are legally responsible. You will
indemnify and hold us harmless from and against
demands, damages, and expenses of others to the
comparative extent they are caused by your
negligent acts or omissions or those negligent acts
or omissions of persons for whom you are legally
responsible.
7.2 To the extent it may be necessary to
indemnify either of us under Section 7.1, you and
we expressly waive, in favor of the other only, any
immunity or exemption from liability that exists
under any worker compensation law.
Section 8: Miscellaneous Provisions
8.1 We will provide a certificate of insurance to
you upon request. Any claim as an Additional
Insured shall be limited to losses caused by our
negligence.
8.2 You and we, for ourselves and our insurers,
waive all claims and rights of subrogation for
losses arising out of causes of loss covered by our
respective insurance policies.
8.3 Neither of us will assign or transfer any
interest, any claim, any cause of action, or any
right against the other. Neither of us will assign or
otherwise transfer or encumber any proceeds or
expected proceeds or compensation from the
project or project claims to any third person,
whether directly or as collateral or otherwise.
8.4 This Agreement may be terminated early
only in writing. You will compensate us for fees
earned for performance completed and expenses
incurred up to the time of termination.
8.5 If any provision of this Agreement is held
invalid or unenforceable, then such provision will
be modified to reflect the parties' intention. All
remaining provisions of this Agreement shall
remain in full force and effect.
8.6 No waiver of any right or privilege of either
party will occur upon such party's failure to insist
on performance of any term, condition, or
instruction, or failure to exercise any right or
privilege or its waiver of any breach.
Date: June 24, 2021 Agenda Item #: VI I.A.
To:C hair & C ommis s ioners of the Edina HR A Item Type:
R eport / R ecommendation
F rom:S tephanie Hawkinson, Affordable Housing
Development Manager Item Activity:
Subject:R es olution No. 2021-05: S upporting S enior
Affordable Hous ing at 4040 W. 70th S t. Using Tax
Increment F inancing
Ac tion
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P MENT
AUT HO R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
Adopt R esolution 2021-05.
I N TR O D U C TI O N:
F inancing for affordable housing is complex. T here are annual funding application deadlines that must be met to
avoid waiting a full year for the next application cycle. F or a Developer to submit a competitive application, it is
helpful for the City to be the first source of funding committed. T his serves to leverage funds from other public
sources.
H R A R esolution No. 2021-05 states that the H R A will consider providing T I F financing for the development of
4040 W. 70th S t. To do so, there will be a public hearing on August 4 regarding the creation of a H ousing T I F
District.
T he Southeast E dina R edevelopment P roject Area was modified in 2019 to allow for Southdale 2 T I F P ooled
funds to be used for the acquisition of 4040 W. 70th. F or those funds to be exchanged with S outhdale 2 T I F
S pecial L egislative Funds that sunset on December 31, 2021 and to capture new increment, a new H ousing T I F
District will need to be created. T hat is the subject of the August 4 P ublic H earing.
R esolution 2021-05 authorizes the use of T I F increment subject to the H ousing T I F District being approved. It
is being brought before the H R A prior to August 4 to support the D eveloper's funding applications.
AT TAC HME N T S:
Description
Staff Report
Resolution No. 2021-05
Resolution No. 2021-05 Revised Redlined
Resolution No. 2021-05 Revised Clean
June 24, 2021
Board of the Edina Housing and Redevelopment Authority
Stephanie Hawkinson, Affordable Housing Development Manager
Resolution 2021-05 Supporting Affordable Housing at 4040 W. 70th St. Using Tax
Increment Financing
Information / Background:
On December 17, 2019 the City Council approved Resolution 2019-116 following a Public Hearing on
modifying the Southeast Edina Redevelopment Project Area and Tax Increment Financing (TIF) Plan to allow
Southdale 2 TIF Pooled funds to be used for the acquisition of 4040 W. 70th Street acquisition (“Site”).
Subsequently the HRA approved a $3,650,000 loan to the Edina Housing Foundation (“Foundation”) using
Southdale 2 TIF pooled funds as the source.
After executing a loan agreement with the HRA in May 2020, the Foundation acquired the Site and selected
an affordable housing developer through a competitive Request for Qualifications process. The Foundation
selected Lupe Development Partners together with Ecumen (“Developer”) to develop 118-units of 100%
affordable, age-restricted housing. The Foundation and Developer entered into a Ground Lease to keep the
development affordable for 99-years.
Affordable Housing Financing
The financing of affordable housing is very complex. Pooled resources from several different investors are
typical. It is not unusual for a project of this type to combine financial resources from 6 to 12 different
sources.
On July 15, 2021 the Developer intends to apply to Minnesota Housing Finance Authority (MHFA) for Low
Income Housing Tax Credits (LIHTC) and a deferred loan. If this application is selected, funding would be
made available to start construction in 2022. The Developer will also be requesting that the City apply for a
Livable Communities Development grant from the Metropolitan Council in September 2021.
STAFF REPORT Page 2
The developer requests that the Edina HRA serve as an early funder of the project. Financial support by
local municipalities is taken into strong consideration when the MHFA evaluates the readiness of a project
to secure tax credits and a deferred loan.
The developer requests financial support from the Edina HRA through the use of tax increment financing
(TIF). This request is aligned with the mission and purpose of the Edina HRA and is consistent with the
City’s Comprehensive Plan to provide and additional 1,804 new affordable units by 2030.
Time is of the essence because applications for MHFA funding are due July 15, 2021.
The MHFA requires that local support be demonstrated by submitting a Resolution of Support. The
City/HRA provided a similar resolution in 2015 when Beacon Interfaith Housing pursued funding for the 66
West Apartments; in 2018 to support Aeon’s MHFA application for the Sound on 76th; and in 2019 in
support of MWF’s application for Amundson Flats.
Resolution 2021-05 pledges financial support using tax increment financing for approximately $2,241,000.
This is the initial estimate of available increment if the City and HRA eventually create a new Housing TIF
District. This estimate has been determined by the Developer. Ehlers, the City’s Financial Advisor, will
complete their analysis prior to the August 4, 2021 Public Hearing. This pledge can be revoked in 2023 if
Developer is not successful in securing funding after three rounds.
Compliance with Approved City Plans
1. Greater Southdale District Plan
The Greater Southdale District Plan supports the development of affordable age-restricted housing at 4040
W. 70th Street. In addition to the site being zoned appropriately, the plan states the following:
The Greater Southdale District has an important role to play in accommodating expected housing
growth. Already an area characterized by high density residential and mixed-use development, it is
guided for additional infill development of a similar or higher intensity. The presence of jobs, retail
and services, transit, and public amenities means this area contains the elements for a complete
community, which can leverage these advantages for a convenient and accessible lifestyle for a range
of household types.
Affordable housing is a necessary component of the housing mix. This is especially true given the
demographic future of Greater Southdale. The expected growth in the senior population and the
desire to attract young workers and families both point to the need to have more affordable
housing, including options for those that might choose to move here from other parts of the
community. (pg 85)
STAFF REPORT Page 3
2. Advancing Housing Priorities in Edina (Housing Strategy Task Force Report)
The Housing Strategy Task Force Reports supports the development of affordable senior housing. Two of
the three key principles state:
• Housing Choice: Support the development of a wide range of housing options to meet the
diverse needs and preferences for the existing and future Edina community.
• Affordability: Encourage the development and maintenance of diverse housing options affordable
to residents at a range of incomes and life stages.
The Report states a priority should be to develop 199 new units of affordable rental housing for seniors (pg.
3). This is supported by the MaxField Study that was completed in 2020 that states there is a demand for
553 new units of independent congregate living for seniors and 576 new units of affordable housing for
active seniors.
Next Steps for 4040 W. 70th Street
• August 4, 2021 – Public Hearing for the Formation of a TIF District
Second reading for Site Plan approval and PUD Ordininance
• Late Fall 2021 – Approval of Redevelopment Agreement
• Winter 2022 – Funding Awards announced.
• Autumn 2022 – Financial closing (if awarded funding during the first round of applications)
Staff recommends that the HRA approve this Resolution to demonstrate its commitment to creating new
affordable housing in Edina.
EDINA HOUSING AND REDEVELOPMENT AUTHORITY
CITY OF EDINA
COUNTY OF HENNEPIN
STATE OF MINNESOTA
HRA RESOLUTION NO. 2021-05
SUPPORTING SENIOR AFFORDABLE HOUSING AT 4040 W. 70TH ST.
USING TAX INCREMENT FINANCING
BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Edina,
Minnesota as follows:
WHEREAS; the City of Edina recognizes the need to create affordable housing units to
supplement the stock of market rate units available in the marketplace; and
WHEREAS, the HRA entered into a loan agreement with the Edina Housing Foundation
for $3,650,000 for the acquisition of 4040 West 70th Street for the sole purpose of facilitating the
development of affordable housing; and
WHEREAS, Lupe Development Partners together with Ecumen (the “Developer”)
propose to construct a new 100% affordable multi-family housing project on the site that consists
of approximately 118 rental apartment units, restricted to seniors (the “Project”); and
WHEREAS, the Developer entered into a 99-year ground lease with the Edina Housing
Foundation in October 2020 and is currently seeking funding from several sources to begin
construction in 2022; and
WHEREAS, the Project will be owned by a limited partnership to be formed by the
Developer; and
WHEREAS, a variety of grants or other public financial assistance will be required to
build the Project including low-income housing tax credits (“LIHTC”) from the Minnesota
Housing Finance Agency (the “MHFA”) and Housing Revenue Bonds; and
WHEREAS, the Edina Housing and Redevelopment Authority has access to funds that
have been collected or could be used to support affordable housing located within the boundaries
of the Southeast Edina Redevelopment Project Area; and
WHEREAS, the Project will be developed with the requirements of Minnesota Statutes
§§ 469.174 to 469.1794 (the “TIF Act”), including but not limited to the requirements set forth
in Minnesota Statutes § 469.1761; and
WHEREAS, the Project is estimated to cost approximately $32,373,900 and the
Developer is requesting approximately $2,241,000 in tax increment financing from the City; and
WHEREAS, the City and the Developer will negotiate a Redevelopment Agreement
governing the Project that will satisfy all requirements of the TIF Act; and
WHEREAS, subject to the requirements of the Redevelopment Agreement governing
the Project and the requirements of the TIF Act, the City will establish a new housing TIF district
pursuant to the TIF Act and 2014 Minnesota Session Laws, Chapter 308, Article 6, Section 8 (the
“Edina Legislation”) that will include the Property (the “Housing TIF District”); and
WHEREAS, A Public Hearing regarding the establishment of the 4040 W. 70th St. TIF
District is scheduled for August 4, 2021; and
WHEREAS, the establishment of the Housing TIF District for the Project and the
pledging of the tax increment to secure a loan for the project will be a local contribution and will
assist the Developer in securing the approvals from the MHFA for LIHTC and additional financing.
NOW THEREFORE, BE IT RESOLVED, the Housing and Redevelopment Authority
of the City of Edina endorses the Developer’s application for LIHTC and deferred financing as
allocated by MHFA; and
BE IT FURTHER RESOLVED, the Edina Housing and Redevelopment Authority shall
provide, subject to the requirements and conditions of this Resolution and the TIF Act, a total of
up to $2,241,000 in tax increment financing in order to facilitate the financing of the Project. If
MHFA funding is not approved by December 1, 2023, the Housing and Redevelopment Authority
may rescind its financing commitment to the Project.
Dated: June 24, 2021
Attest: ____________________________ ________________________________
James Pierce, Secretary James B. Hovland, Chair
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA )
CERTIFICATE OF EXECUTIVE DIRECTOR
I, the undersigned duly appointed and acting Executive Director for the Edina Housing and Redevelopment
Authority do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina Housing and
Redevelopment Authority at its Regular Meeting of June 24, 2021, and as recorded in the Minutes of said Regular
Meeting.
WITNESS my hand and seal of the City this _________ day of ___________________, 2021.
___________________________________
Scott Neal, Executive Director
EDINA HOUSING AND REDEVELOPMENT AUTHORITY
CITY OF EDINA
COUNTY OF HENNEPIN
STATE OF MINNESOTA
HRA RESOLUTION NO. 2021-05
SUPPORTING SENIOR AFFORDABLE HOUSING AT 4040 W. 70TH ST.
USING TAX INCREMENT FINANCING
BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Edina,
Minnesota as follows:
WHEREAS; the City of Edina recognizes the need to create affordable housing units to
supplement the stock of market rate units available in the marketplace; and
WHEREAS, the HRA entered into a loan agreement with the Edina Housing Foundation
for $3,650,000 for the acquisition of 4040 West 70 th Street for the sole purpose of facilitating the
development of affordable housing; and
WHEREAS, Lupe Development Partners together with Ecumen (the “Developer”)
propose to construct a new 100% affordable multi-family housing project on the site that consists
of approximately 118 rental apartment units, restricted to seniors (the “Project”); and
WHEREAS, the Developer entered into a 99-year ground lease with the Edina Housing
Foundation in October 2020 and is currently seeking funding from several sources to begin
construction in 2022; and
WHEREAS, the Project will be owned by a limited partnership to be formed by the
Developer; and
WHEREAS, a variety of grants or other public financial assistance will be required to
build the Project including low-income housing tax credits (“LIHTC”) from the Minnesota
Housing Finance Agency (the “MHFA”) and Housing Revenue Bonds; and
WHEREAS, the Edina Housing and Redevelopment Authority has access to funds that
have been collected or could be used to support affordable housing located within the boundaries
of the Southeast Edina Redevelopment Project Area; and
WHEREAS, the Project will be developed with the requirements of Minnesota Statutes
§§ 469.174 to 469.1794 (the “TIF Act”), including but not limited to the requirements set forth
in Minnesota Statutes § 469.1761; and
WHEREAS, the Project is estimated to cost approximately $32,373,900 and the
Developer is requesting approximately $2,241,000 $1,808,000 in tax increment financing from
the City; and
WHEREAS, the City and the Developer will negotiate a Redevelopment Agreement
governing the Project that will satisfy all requirements of the TIF Act; and
WHEREAS, subject to the requirements of the Redevelopment Agreement governing
the Project and the requirements of the TIF Act, the City will establish a new housing TIF district
pursuant to the TIF Act and 2014 Minnesota Session Laws, Chapter 308, Article 6, Section 8 (the
“Edina Legislation”) that will include the Property (the “Housing TIF District”); and
WHEREAS, A Public Hearing regarding the establishment of the 4040 W. 70th St. TIF
District is scheduled for August 4, 2021; and
WHEREAS, the establishment of the Housing TIF District for the Project and the
pledging of the tax increment to secure a loan for the project will be a local contribution and will
assist the Developer in securing the approvals from the MHFA for LIHTC and additional financing.
NOW THEREFORE, BE IT RESOLVED, the Housing and Redevelopment Authority
of the City of Edina endorses the Developer’s application for LIHTC and deferred financing as
allocated by MHFA; and
BE IT FURTHER RESOLVED, the Edina Housing and Redevelopment Authority shall
provide, subject to the requirements and conditions of this Resolution and the TIF Act, a total of
up to $2,241,000 $1,808,000 in tax increment financing in order to facilitate the financing of the
Project. If MHFA funding is not approved by December 1, 2023, the Housing and Redevelopment
Authority may rescind its financing commitment to the Project.
Dated: June 24, 2021
Attest: ____________________________ ________________________________
James Pierce, Secretary James B. Hovland, Chair
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA )
CERTIFICATE OF EXECUTIVE DIRECTOR
I, the undersigned duly appointed and acting Executive Director for the Edina Housing and Redevelopment
Authority do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina Housing and
Redevelopment Authority at its Regular Meeting of June 24, 2021, and as recorded in the Minutes of said Regular
Meeting.
WITNESS my hand and seal of the City this _________ day of ___________________, 2021.
___________________________________
Scott Neal, Executive Director
EDINA HOUSING AND REDEVELOPMENT AUTHORITY
CITY OF EDINA
COUNTY OF HENNEPIN
STATE OF MINNESOTA
HRA RESOLUTION NO. 2021-05
SUPPORTING SENIOR AFFORDABLE HOUSING AT 4040 W. 70TH ST.
USING TAX INCREMENT FINANCING
BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Edina,
Minnesota as follows:
WHEREAS; the City of Edina recognizes the need to create affordable housing units to
supplement the stock of market rate units available in the marketplace; and
WHEREAS, the HRA entered into a loan agreement with the Edina Housing Foundation
for $3,650,000 for the acquisition of 4040 West 70 th Street for the sole purpose of facilitating the
development of affordable housing; and
WHEREAS, Lupe Development Partners together with Ecumen (the “Developer”)
propose to construct a new 100% affordable multi-family housing project on the site that consists
of approximately 118 rental apartment units, restricted to seniors (the “Project”); and
WHEREAS, the Developer entered into a 99-year ground lease with the Edina Housing
Foundation in October 2020 and is currently seeking funding from several sources to begin
construction in 2022; and
WHEREAS, the Project will be owned by a limited partnership to be formed by the
Developer; and
WHEREAS, a variety of grants or other public financial assistance will be required to
build the Project including low-income housing tax credits (“LIHTC”) from the Minnesota
Housing Finance Agency (the “MHFA”) and Housing Revenue Bonds; and
WHEREAS, the Edina Housing and Redevelopment Authority has access to funds that
have been collected or could be used to support affordable housing located within the boundaries
of the Southeast Edina Redevelopment Project Area; and
WHEREAS, the Project will be developed with the requirements of Minnesota Statutes
§§ 469.174 to 469.1794 (the “TIF Act”), including but not limited to the requirements set forth
in Minnesota Statutes § 469.1761; and
WHEREAS, the Project is estimated to cost approximately $32,373,900 and the
Developer is requesting approximately $1,808,000 in tax increment financing from the City; and
WHEREAS, the City and the Developer will negotiate a Redevelopment Agreement
governing the Project that will satisfy all requirements of the TIF Act; and
WHEREAS, subject to the requirements of the Redevelopment Agreement governing
the Project and the requirements of the TIF Act, the City will establish a new housing TIF district
pursuant to the TIF Act and 2014 Minnesota Session Laws, Chapter 308, Article 6, Section 8 (the
“Edina Legislation”) that will include the Property (the “Housing TIF District”); and
WHEREAS, A Public Hearing regarding the establishment of the 4040 W. 70th St. TIF
District is scheduled for August 4, 2021; and
WHEREAS, the establishment of the Housing TIF District for the Project and the
pledging of the tax increment to secure a loan for the project will be a local contribution and will
assist the Developer in securing the approvals from the MHFA for LIHTC and additional financing.
NOW THEREFORE, BE IT RESOLVED, the Housing and Redevelopment Authority
of the City of Edina endorses the Developer’s application for LIHTC and deferred financing as
allocated by MHFA; and
BE IT FURTHER RESOLVED, the Edina Housing and Redevelopment Authority shall
provide, subject to the requirements and conditions of this Resolution and the TIF Act, a total of
up to $1,808,000 in tax increment financing in order to facilitate the financing of the Project. If
MHFA funding is not approved by December 1, 2023, the Housing and Redevelopment Authority
may rescind its financing commitment to the Project.
Dated: June 24, 2021
Attest: ____________________________ ________________________________
James Pierce, Secretary James B. Hovland, Chair
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA )
CERTIFICATE OF EXECUTIVE DIRECTOR
I, the undersigned duly appointed and acting Executive Director for the Edina Housing and Redevelopment
Authority do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina Housing and
Redevelopment Authority at its Regular Meeting of June 24, 2021, and as recorded in the Minutes of said Regular
Meeting.
WITNESS my hand and seal of the City this _________ day of ___________________, 2021.
___________________________________
Scott Neal, Executive Director
Date: June 24, 2021 Agenda Item #: VI I.B.
To:C hair & C ommis s ioners of the Edina HR A Item Type:
R eport / R ecommendation
F rom:Bill Neuendorf, Economic Development Manager
Item Activity:
Subject:5146 Eden Avenue - R edevelopment Disc ussion Disc ussion
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P MENT
AUT HO R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
No action required; for discussion only.
I N TR O D U C TI O N:
T his item pertains to the vacant property owned by the Edina H R A at 5146 Eden Avenue. S taff requests that
additional direction be provided on the desired outcomes of the site so that prospective operators can be
effectively identified.
I nformation and examples will be presented for discussion among the H R A Board.
AT TAC HME N T S:
Description
5146 Eden - staff report 6-24-2021
Frauens huh Presentation
June 24, 2021
Chair and Commissioners of Edina Housing & Redevelopment Authority
Bill Neuendorf, Economic Development Manager
5146 Eden Avenue – Redevelopment Discussion
Information / Background:
City staff continues to work with Frauenshuh Companies to explore potential operators that could
successfully activate the vacant property owned by the Edina HRA.
The site could be redeveloped to include a mid-rise senior co-operative and some type of
restaurant/hospitality operator that creates a neighborhood destination that includes active use of indoor
and outdoor green space. The senior co-op would likely be constructed on the southern portion of the site.
The restaurant/hospitality/green space element would likely be constructed on the northern portion of the
site. The overall site design would be seamless to provide convenience and welcoming experience.
The hospitality sector can be very nuanced. Some operators prefer to own land while others will lease.
Some business models require visible surface parking while others can succeed with street parking.
Hospitality operators can provide year-round, seasonal or temporary destinations, each creating unique and
different types of activity in the space.
Several examples will be shown so that the HRA Board can discuss pros and cons of different types of
operators.
Additional direction is requested so that the desired type of operators can be pursued and selected.
•What is the preferred type of hospitality operator?
•What type of real estate transaction is preferred?
•Which operational and maintenance arrangement is preferred?
Housing and Redevelopment Authority
Established 1974
STAFF REPORT Page 2
Discussion Outline
1) Potential Types of Users
a. Full service, casual, seasonal
b. Food trucks/vendors
c. Needs of various users (parking, deliveries, storage, etc)
2) Potential Real Estate Transactions for a Successful Business
a. Sell all or part
b. Land lease
c. Build-to-suit and lease
3) Operations & Maintenance
a. Operator maintains and programs all
b. City maintains and programs outdoor space
c. Operator, City & Business District shares in maintenance and programming
4) Conclusion
a. Options to eliminate
b. Preferred option
Arcadia Ave
Arcadia Ave
Date: June 24, 2021 Agenda Item #: VI I I.A.
To:C hair & C ommis s ioners of the Edina HR A Item Type:
R eport / R ecommendation
F rom:Bill Neuendorf, Economic Development Manager
Item Activity:
Subject:7001 F rance Ave - P roject Update Information
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P MENT
AUT HO R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
No action required; for informational purposes only.
I N TR O D U C TI O N:
T his item pertains to the redevelopment of commercial property at 70th and F rance. A staff memo is attached.
AT TAC HME N T S:
Description
Staff memo 6-24-2021
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Department Name
Phone 952-927-8861 • Fax 952-826-0390 • EdinaMN.gov
Date: June 21, 2021
To: Chair and Commissioners of the Housing and Redevelopment Authority
cc: Scott Neal
From: Bill Neuendorf, Economic Development Manager
Subject: 7001 France Avenue – Project Update
Over the last month, City staff has continued to engage with the developer to prepare a Term
Sheet that outlines the potential use of Tax Increment Financing (TIF) for this transformational
redevelopment project.
Based on the direction provided at the May 27, 2021 meeting, up to $22 million in incremental
taxes might be pledged to reimburse the developer for public benefits and extraordinary costs of
the $234 million project.
While, staff and developers had intended to present the Term Sheet at the June 24th meeting, the
group has not yet reached full agreement on all terms. The ongoing escalation in construction
material prices and uncertain delays in deliveries of some materials and equipment is impacting
some of the details of the schedule and financial pro forma.
Staff expects to present a completed Term Sheet later this summer.
- END -
Housing and Redevelopment Authority
Established 1974
Date: June 24, 2021 Agenda Item #: VI I I.B.
To:C hair & C ommis s ioners of the Edina HR A Item Type:
R eport / R ecommendation
F rom:Bill Neuendorf, Economic Development Manager
Item Activity:
Subject:4917 Eden Ave - P rojec t Update Information
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P MENT
AUT HO R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
No action required; for informational purposes only.
I N TR O D U C TI O N:
T his item pertains to the potential redevelopment of a commercial site and public improvements in the immediate
area. A staff memo is attached.
AT TAC HME N T S:
Description
Staff memo 6-24-2021
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Department Name
Phone 952-927-8861 • Fax 952-826-0390 • EdinaMN.gov
Date: June 18, 2021
To: Chair and Commissioners of the Housing and Redevelopment Authority
cc: Scott Neal
From: Bill Neuendorf, Economic Development Manager
Subject: 4917 Eden Ave – Project Update
Staff has engaged Ehlers Associates to prepare estimates for the potential use of Tax Increment
Financing (TIF) in relation to the future redevelopment of the Perkins site at 4917 Eden Ave. The
existing facility has been evaluated and found to be eligible for inclusion in a future TIF District if
agreeable to the City Council and Housing and Redevelopment Authority.
Based on the scale of the mixed-use project that recently secured preliminary zoning approval,
Ehlers has provided the following estimates of the incremental property taxes that could be
generated after the completion of the project. As a reminder, the incremental taxes are only the
“new” taxes and do not include the “base” taxes. The “base” property taxes continue to be
distributed to the City, School & County regardless of whether a TIF District is created.
Type of District Duration of
District
Incremental Taxes
Generated*
Renewal 16 years $6.0 to $7.0 million
Redevelopment 26 years $8.2 to $9.5 million
* Present Value of annual incremental property taxes created by 206 apartments (90% market rate
and 10% affordable at 50% AMI level) and 3,000 Sq Ft commercial tenant
Redevelopment of the aging commercial site will require that the developer incur several expenses
that are eligible for TIF financing according to Minnesota Statute. The City of Edina has
traditionally used TIF to a lesser extent than allowed by State Law. In Edina, the use of TIF is
generally tied to public benefits that can be derived from the completed project.
In this project, public benefits that could potentially be delivered include:
•Land for future public roadway and infrastructure
•Public plaza with public art and other streetscape elements
•Nearby public infrastructure improvements, including utilities and transportation elements
•Affordable housing units
Housing and Redevelopment Authority
Established 1974
Staff Memo Page 2
City of Edina • 4801 W. 50th St. • Edina, MN 55424
After the developer submits a formal application, staff will evaluate the request and provide a
funding recommendation to the HRA Board for consideration.
Additionally, City engineering department is working on a study of nearby transportation
improvements that would address the concerns that were expressed during the zoning approval
process. Staff will evaluate which of those future improvements could be funded with incremental
property taxes generated from this site. Updates will be provided in late summer.
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