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Home My WebLink About2024-02-20 City Council Meeting MinutePage 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL FEBRUARY 20, 2024 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:04 p.m. then shared the procedure for public hearing and community comment. II. ROLLCALL Answering rollcall were Members Agnew, Jackson, Pierce, Risser, Hovland. Absent: None. III. PLEDGE OF ALLEGIANCE IV. MOMENT OF SILENCE The Council requested a moment of silence by all in attendance to honor the recent loss of Burnsville public safety personnel Officers Paul Elmstrand, Matthew Ruge, and Firefighter/Paramedic Adam Finseth. V. MEETING AGENDA APPROVED AS PRESENTED Member Jackson made a motion, seconded by Member Agnew, to approve the meeting agenda as presented. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VI. COMMUNITY COMMENT Phillip Mantyh, 5712 Camelback Drive, asked about recent incidents at Amundson Flats apartment that included assaults, drug use, and break ins, noting the impacts on residents and businesses, and asked how these situations would be addressed in future projects. Dimitry Smelansky, 5728 Duncan Lane, encouraged the Council to honor their commitment to the Small Area Plan (SAP) and uphold any decisions made that would depend on the outcome of the SAP. Ralph Zickert, 4311 Cornelia Circle, referred to recent approval on the HRA consent agenda for a study for the pedestrian tunnel under France Avenue and asked that the action be declined until more review could be done. He commented on issues with the FEMA flood zone map and high-water table that could occur with this tunnel then asked about City project spending with no change of success. He stated France Avenue would be torn up and traffic impacts would result during reconstruction time then spoke to the procedural concern raised regarding City purchasing policy and the need for two quotes. He spoke about the proposal being an overreach of the consent agenda that had not been appropriately vetted and how the City Manager’s authorization should not be increased to $100,000. Jeffrey Anderson, 6205 Parkwood Road, shared his confusion regarding public comment on agenda items for Council and Planning Commission meetings as the process was confusing, then requested the applicable statute. Janey Westin, 6136 Brookview Avenue, asked why HRA meetings were held in the mornings versus evenings then shared a survey of surrounding city’s HRA meetings being held in the evenings, which excluded residents due to this schedule. She noted the HRA members were all members of the Council and the need to include that information on upcoming ballots for further clarification and avoidance of potential conflicts of interest. Minutes/Edina City Council/February 20, 2024 Page 2 Michael Hayden, 6704 Parkwood Lane, reminded the Council to follow through with the SAP from 2023 as residents were trusting this would be done. VI.A. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS City Manager Neal and Council responded to Community Comments from current and past meetings. The Council asked questions and provided feedback. VII. CONSENT AGENDA ADOPTED AS AMENDED Member Jackson made a motion, seconded by Member Agnew, approving the consent agenda as amended removing Items VI.A., Minutes of the Regular Meeting of February 6, 2024, VI.B, Claims for Payment for Check Register Pre-List Dated February 2, 2024, totaling $15,437,5523.59 and Check Register Claims Pre-List Dated February 9, 2024, totaling $2,707,292.39, and VI.J., Request for Purchase; Professional Services for City Hall Roof Replacement and Solar PV Array, as follows: VII.A. Minutes of the Regular Meeting of February 6, 2024 VII.B. Claims for Payment for Check Register Pre-List Dated February 2, 2024, totaling $15,437,5523.59 and Check Register Claims Pre-List Dated February 9, 2024, totaling $2,707,292.39 VII.C. First Amendment to Redevelopment Agreement for 4620 West 77th Street VII.D. Request for Purchase; 2024 Tennant M30 Scrubber, awarding the bid to the recommended low bidder, Tennant Company, $73,090 VII.E. Request for Purchase; 2024 Tennant T12 Scrubber, awarding the bid to the recommended low bidder, Tennant Company, $26,817 VII.F. Request for Purchase; 2024 Ford Maverick, awarding the bid to the recommended low bidder, Boyer Ford, $32,612 VII.G. Request for Purchase; 2024 Residential Permit Review Support, awarding the bid to the recommended low bidder, Bolton & Menk, $74,092 VII.H. Approve Encroachment Agreement with 4000 Kipling Avenue VII.I. Request for Purchase; Replacement Traffic Control Cabinet for 76th and Centennial Lakes, awarding the bid to the recommended low bidder, Traffic Control Corporation, $33,442 VII.J. Request for Purchase; Professional Services for City Hall Roof Replacement and Solar PV Array VII.K. Request for Purchase; Professional Services for Public Works Wash Bay, awarding the bid to the recommended low bidder, Hammel, Green, and Abrahamson Inc. (HGA), $59,000 VII.L. Request for Purchase; 2024 Stormwater Infrastructure Asset Inspections, awarding the bid to the recommended low bidder, Barr Engineering, $112,500 VII.M. Adopt Resolution No. 2024-17; Approving Conservation Partners Legacy Grant Agreement VII.N. Request for Purchase; ENG 24-4 Bredesen Park Restoration Project, awarding the bid to the recommended low bidder, Davey Resource Group, Inc., $386,932 VII.O. Request for Purchase; Professional Services for France Avenue Sidewalk, awarding the bid to the recommended low bidder, Bolton & Menk $45,888 VII.P. Approve Maintenance Agreement with Nine Mile Creek Watershed District for New Fire Station #2 VII.Q. Adopt Resolution No. 2024-16; Approving Local Road Improvement Program Grant Agreement for Rosland Park Pedestrian Bridge VII.R. Request for Purchase; Change Order for Well 4 Rehabilitation, awarding the bid to the recommended low bidder, $37,764 VII.S. Request for Purchase; Change Order for Well 5 Rehabilitation, awarding the bid to the recommended low bidder, $41,278 Minutes/Edina City Council/February 20, 2024 Page 3 VII.T. Request for Purchase; Change Order for Well 6 Rehabilitation, awarding the bid to the recommended low bidder, $38,288 VII.U. Request for Purchase; Change Order for Courtney Baseball Fields 2-4 Sports Lighting, awarding the bid to the recommended low bidder, Electro Mechanical Contracting, Inc., $24,807 VII.V. Request for Purchase; Todd Park Playground Equipment, awarding the bid to the recommended low bidder, St. Croix Recreation, $150,000 VII.W. Request for Purchase; Walnut Ridge Park Playground Equipment, awarding the bid to the recommended low bidder, Webber Recreation, $150,000 VII.X. Request for Purchase; Pre-Construction Professional Services for Braemar Arena, awarding the bid to the recommended low bidder, Apex Facility Solutions, $77,100 VII.Y. Request for Purchase; Braemar Arena Owners Representative, awarding the bid to the recommended low bidder, Tegra Group, $599,100 VII.Z. Adopt Resolution No. 2024-20; Approving Hennepin County Organics Drop Off Grant Agreement VII.AA.Approve Out-of-State Travel for City Council VII.AB.Approve Temporary Intoxicating On-Sale Liquor License for Our Lady of Grace VII.AC.Approve Temporary Intoxicating On-Sale Liquor License for Midwest Rett Syndrome Foundation Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA VII.A. MINUTES OF THE REGULAR MEETING AND WORKSHOP OF FEBRUARY 6, 2024 – APPROVED AS AMENDED Assistant City Manager Lenz noted changes were recommended to the minutes after input regarding Community Comments to better reflect intent of those who spoke. Member Jackson made a motion, seconded by Member Agnew, to approve minutes of the regular meeting and workshop of February 6, 2024, as amended. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VII.B. CLAIMS FOR PAYMENT FOR CHECK REGISTER PRE-LIST DATED FEBRUARY 2, 2024, TOTALING $15,437,5523.59 AND CHECK REGISTER CLAIMS PRE-LIST DATED FEBRUARY 9, 2024, TOTALING $2,707,292.39 – APPROVED The Council confirmed cash disbursements included electronic payments. Member Risser made a motion, seconded by Member Jackson, to approve the claims for payment for check register pre-list dated February 2, 2024, totaling $15,437,5523.59 and check register claims pre-list dated February 9, 2024, totaling $2,707,292.39 as presented. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VII.J. REQUEST FOR PURCHASE: PROFESSIONAL SERVICES FOR CITY HALL ROOF REPLACEMENT AND SOLAR PV ARRAY – AWARDED The Council shared this was not the first time for a purchase request regarding City Hall roof replacement and asked more about life cycle of the project as a whole. Facilities Manager Otten explained the work on this project began in 2022 and included a design of the project and overall building systems and recommended roof replacement and underperforming solar PV array. He said they went to bid with design work in 2023 and hired a contractor but through various reasons, needed to pause the project for further review. He said staff was now just moving forward with exterior work such as tuck point and sealants and concluded to rebid the remainder. This was the redesign of documents and included solar PV array which was before the Minutes/Edina City Council/February 20, 2024 Page 4 Council now for replacement in the spring, which affected the overall project of $3 million which to date was $500,000. He said while the roof would cost $1.5 million and the solar PV array of $700,000, it would still be within budget. The Council asked questions and provided feedback. Member Agnew made a motion, seconded by Member Pierce to approve request for purchase; professional services for City Hall roof replacement and Solar PV Array, Awarding the bid to the recommended low bidder, Hammel, Green, and Abrahamson Inc. (HGA), $132,750. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. VIII. SPECIAL RECOGNITIONS AND PRESENTATIONS VIII.A. GOVERNMENT COMMUNICATORS DAY – PROCLAIMED Member Pierce made a motion, seconded by Member Jackson, to proclaim February 24 as Government Communicators Day in the City of Edina. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Communications Director Bennerotte shared how government units across the country celebrated Government Communicators Day to recognize the work of public servants who provide information to their communities. She spoke about their work to share information with others and help departments to determine appropriate messages for their audiences in the most effective ways possible. She said the work was fun and challenging but that communications were subjective and they were always working to improve City communication and inform residents of incidents occurring. She said she was proud to serve in this role and thanked the Council for their support. IX. REPORTS/RECOMMENDATIONS IX.A. RESOLUTION NO. 2024-18; ACCEPTING DONATIONS – ADOPTED Member Pierce introduced and moved adoption of Resolution No. 2024-18, accepting donations. Seconded by Member Agnew. Rollcall: Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. IX.B. RESOLUTION NO. 2024-10; APPROVING PROPOSED APPLICATION FOR 2024 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBGRANTEE AGREEMENT – ADOPTED Affordable Housing Development Manager Hawkinson said a public hearing took place at the February 6 City Council meeting, was posted in Better Together Edina, and closed February 11. The Community Development Block Grant (CDBG) Program was a federal entitlement program administered by the U.S. Department of Housing and Urban Development (HUD) and managed by Hennepin County to oversee the distribution of funds to cities. The funds were to be used for improvements of housing and provide a suitable living environment for persons with low and moderate incomes. Edina’s estimated 2024 CDBG budget allotment was estimated to be $153,828, which was the same as in 2023. The amount allocated was based on the 2023 Appropriations Act and the American Community Survey. When HUD established the 2024 CDBG budget later this spring, Edina would be notified of any changes to its allotment. If a change in the budget occurred, the amount would be adjusted accordingly. Of the $153,828 total allocation, 15% ($23,074) was set aside for Public Services, which was administered by Hennepin County, and $130,754 was available for the Community Development portion of the CDBG allocation, which was approved by the City Council. The Council asked questions and provided feedback. Minutes/Edina City Council/February 20, 2024 Page 5 Member Jackson introduced and moved adoption of Resolution No. 2024-10, approving the Application for 2024 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and Authorizing Execution of Subgrantee Agreement. Seconded by Member Risser. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. IX.C. 2024 BOARD AND COMMISSION APPOINTMENTS – APPROVED Mr. Neal said interviews were conducted for 18 open Board & Commission seats. The City received applications for candidates to fill vacancies to advisory boards and commissions. The application opened in mid-December and closed January 21,2024. All Council Members, City Manager Neal, Transportation Chair Andy Lewis and Arts & Culture Commission Chair Laura Westlund participated as interview panelists throughout the various interview nights. Forty-eight interviews were conducted over five nights and all appointments would start March 1 and the new member orientation held February 28. The Council thanked all who applied. Member Jackson made a motion, seconded by Member Agnew to appoint the following Board and Commission members as proposed: Arts & Culture Commission Maxine Steinberg 3/1/26 Arts & Culture Commission Caroline Bryd 3/1/25 Community Health Commission Megan D’Orazio 3/1/27 Energy & Environment Commission Brooke Bartholomew 3/1/27 Heritage Preservation Commission Katie Pope 3/1/27 Heritage Preservation Commission Kaelie Breiter 3/1/27 Heritage Preservation Commission Brad Olson 3/1/27 Human Rights & Relations Commission Jan Stone 3/1/27 Human Rights & Relations Commission Joon Mo Park 3/1/27 Parks & Recreation Commission Leah Pettit 3/1/26 Parks & Recreation Commission Bob Kane 3/1/26 Parks & Recreation Commission Chris Garazatua 3/1/27 Planning Commission David Alkire 3/1/27 Planning Commission Claire Hahneman 3/1/25 Transportation Commission Adam Rosen 3/1/27 Construction Board of Appeals David Solohub 3/1/27 Board of Appeals and Equalization Sean Walker 3/1/27 Board of Appeals and Equalization Alex Trentor 3/1/27 The following people were selected as alternates in the case an unscheduled vacancy occurs in the first 6 months (March-August) of appointments. Alternates: Eric Walker, Noah Truegger, Jason Morrall, Bernadette Hornig, Nathan Bruschi, Greg Good, Bob Reid, Tyler Howells, and Scot Housh. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. IX.D. SKETCH PLAN FOR 5780 LINCOLN DRIVE – REVIEWED Community Development Director Teague shared Solhem Development LLC was requesting consideration of a sketch plan proposal to redevelop 5780 Lincoln Drive. The specific proposal was to tear down the existing office building on the site and construct a 3-story 81-unit apartment building with underground parking and a 2-story walkup townhome building with 8 units. All units would be for affordable housing with individuals/families earning 50% AMI or less. This site was currently zoned PID, Planned Industrial District, and guided OR, Office Residential in the City’s Comprehensive Plan. The allowed residential density in this area was 20 – 75 units per acre. This site was 2.59 acres in size; therefore, the applicant was proposing a density of 34 units per acre. He said the request would require a Rezoning of the existing PID, Planned Industrial District designation. The applicant was considering a Rezoning to one of the following two options: To PRD-4, Planned Residential District 4 or to PUD, Planned Unit Development. Flexibility or Variances would likely be required through the PUD Ordinance or Rezoning to vary from setbacks, building coverage, floor area ratio (FAR), usable area, and density allowed in the PRD-4 District. The PUD Zoning was the zoning tool that the City of Edina had used for 100% affordable housing developments to ensure long term affordability. (The Sound, Amundson Apartments, 4040 70th Street). The applicant had revised the original sketch plan based on the feedback they received. Revisions included reducing the height of the structure from 5 to 3 stories, eliminating phase 2 which reduces the total number of units from 141 to 89, and including 8 townhome units. Minutes/Edina City Council/February 20, 2024 Page 6 Engineering Service Manager Bintner spoke about the current comprehensive sanitary sewer model for the City and scenarios for the area, including Lincoln Drive, and the sanitary trunk line to Highway 100 which was already at capacity. He said staff saw the needs for business case for a small number of units which would be difficult so the actions into Minnetonka was the best business case but would need clarity on future needs in this area first, hopefully through the Small Area Plan (SAP). Mr. Neal shared Minnetonka had an AUAR planned for future development which outpaced the current plan which resulted in concerns with giving sanitary sewer capacity to Edina. He said the plan would not be temporary but if that reached capacity they would work to address. Amol Dixit, Solhem, shared the 28 units were still planned for affordable units but the IDD population had a priority but still qualified. He further explained the proposed Lincoln on the Creek and timeline of the project from 2021, based on feedback that resulted in the amended plan of 89 units of affordable housing. He outlined the funding milestones and said no new TIF districts would be created then added all increased tax revenue would go to Edina. He outlined community input opportunities held then spoke about sewer capacity concerns. Mr. Dixit shared the MHFA funding projected in the southwest metro area and the need for this type of housing and opportunities for Edina to continue to lead the way through public/private partnership. He spoke about density, height, setbacks, site layout, pedestrian safety and sewer connection input and updates made since June 2023 then shared about worker protections methods to ensure accountability and working with City on a policy to enforce. He outlined benefits new housing could bring that included public/ped bike paths, tree coverage, watershed protections, and property tax revenue. He shared with the additional tax revenue they would be willing to create an abatement to pay for future sewer district upgrades then noted 23 units would more than double AMI units since this could affect residents who were housing burdened. He shared more about amenities by category, transportation options, and access then spoke about the land use and upcoming schedule if approved. Mr. Dixit noted if not occupied by Q4 of 2026 they could lose funding then shared their hope to initiate a parking study later this month. Mindy Michale, Kass Wilson Architects, shared further about the project that included reduced height, phasing, and site plan updates. She said 89 units would be workforce housing of the three-story building with two-story townhomes. She noted 1.26 parking spots would be provided per unit and would include amenities and the US Green Building Standard. Jason Lord, Solhem, said they had been working since 2021 to address the nationwide problem for capacity and how to afford an opportunity to address capacity to Sentana Road. He said he was the president for The Fred Project that referred to collaboration possibilities and how they had $2 million budgeted to help address concerns today in Edina and Minnetonka. Asher Gavzy, Property Solutions and Services, commented about managing 1,600 units in the 494/694 loop which were all affordable, 500 of which were housing support, how they look at crime starts at the initial application that resulted in individuals being judged on individual assessment, and the importance to address these concerns. The Council asked questions and provided feedback. Council took a short recess at 9:50 p.m. X. COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) – Received X.A. MINUTES: COMMUNITY HEALTH COMMISSION, DECEMBER 11, 2023 X.B. MINUTES: PARKS AND RECREATION COMMISSION, JANUARY 9, 2024 X.C. MINUTES: ADVISORY COMMUNICATION FROM COMMUNITY HEALTH COMMISSION: RACISM AS A PUBLIC HEALTH EMERGENCY INITIATIVE Minutes/Edina City Council/February 20, 2024 Page 7 XI. MANAGER’S COMMENTS – Received XII. MAYOR AND COUNCIL COMMENTS – Received XIII. ADJOURNMENT Member Jackson made a motion, seconded by Member Pierce, to adjourn the meeting at 10:12 p.m. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Respectfully submitted, Sharon Allison, City Clerk Minutes approved by Edina City Council, March 6, 2024. James B. Hovland, Mayor Video Copy of the February 20, 2024, meeting available. Sharon Allison (Mar 7, 2024 15:51 CST) James B. Hovland (Mar 12, 2024 11:43 CDT) James B. Hovland