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HomeMy WebLinkAbout1992-03-19 Arts Culture Commission MinutesEDINA ART CENTER BOARD 7:30 a.m. March 19, 1992 Edina Art Center MEMBERS PRESENT: Jim VanValkenburg, Sandy Clark, Art Dickey, Liz Eisenbrey, Peter R. Spokes, Charlotte Scanlon, Dodie Paul, Don Peddie, Dee Dege MEMBERS ABSENT: Susan Kelm, Merry Krueger GUEST: Heather Randall King STAFF PRESENT: Diana Hedges, Bob Kojetin, Marian Ward, Solvei Swenson Meeting called to order at 7:30 a.m. PURPOSE OF ART CENTER BOARD Peter R. Spokes opened the meeting by reading the Mission Statement of the Art Center (not the art boards statement). He then asked two questions of each board member: why are you an advisory board member and what do you want to contribute as a member? The board members shared their reasons. The common factors for being a board member are: each member has a valuable resource to benefit the center, each wants to keep the continuing development, have and emotional involvement and meet the needs of the times. The common factors for what each board member wants to contribute are: fundraising skills, personal involvement, time, meet new people, social activities. Mr. Spokes stated that the board runs smoothly and the major advice in the last 4 or 5 years that the Art Center Board has given to the City Council was to recommend to expand the building. Mr. Spokes than inquired if it was necessary to meet once a month. Ms. Eisenbrey stated that it is good to meet regular to receive updates on events occurring at the Art Center. Mr. Spokes asked if a written update would be as effective. Ms. Paul stated that it is important to meet face to face. Mr. Spokes inquired whether it would be beneficial to have subcommittees and have the chairs of those subcommittees meet at the board meeting. Ms. Randall King asked if the board members were chairs of subcommittees. Diana Hedges stated that they were not. Mr. Kojetin stated that a purpose of a board is to establish and set policies and a sub board to do work for fund raisers. Ms. Hedges asked for a definition of the word policies. Mr. Kojetin gave an example: "non-residents permitted". A policy is established to allow the facility to run more smoothly. Mr. Kojetin stated that the members of the Art Center Board are involved in the community and they should be listening to what the community wants and then as a board give advise as to how the Art Center should be run. Ms. Hedges suggested that there be subcommittees and then have the board meet only four times a year. Members of the board did not feel that was needed. Fundraisers for the Art Center help bring in needed money. However, the Arti Gras was down about $17000 from last year and the Art Center will be about $6,000 in the red for 1991. Diana asked for direction from the board. Mr. Kojetin stated that the Art Center provides a need for the community and support through the fees in the classes. Mr. Kojetin asked if enrollment meets money needs. Diana and Peter stated that was not feasible. Heather R. King suggested having the instructors go to senior centers. Diana stated it has been tried and is not very cost effective. It is better to have the people come to the center and see the gallery and buy supplies. Bob Kojetin stated that the Art Center and Golf Course are outreach programs for seniors to participate in. Marian Ward has received positive remarks from the community. Mr. Spokes summarized the comments from the board. The board is doing the job and the present organization of the board is working. Ms. Hedges asked Mr. Kojetin on his opinion on having the garage sale as a fund raiser. Mr. Kojetin stated it is fine. He would like to see some other ways to raise money. Mr. Spokes asked what is the biggest profit class. Ms. Hedges stated the work shop. The enrollment is cost effective. The ads in the class programs have helped reduce printing costs. Next meeting Sandy Clark will look into other fundraiser ideas. Mr. Spokes stated that an annual report showing the trends of art classes outside of the art center and then chart the programs that are rising or falling would help. He will bring a report to the board. II. VOLUNTEERS Volunteers Award Reception is on April 28th and the Art Center Volunteer Luncheon is on May 1st. Mr. Kojetin suggested having a meeting with the volunteers to hear their suggestions on programs for the Art Center. Ms. King suggested a survey sent to the volunteers. However, Ms. Paul suggested that a questionnaire and a meeting to discuss the questions would be more effective and more enjoyable for the volunteers. MEETING ADJOURNED 8:37 A.M.