HomeMy WebLinkAbout12.05.2023 Meeting PacketAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Mayor's Conference Room, City Hall
Tuesday, December 5, 2023
5:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Human Rights & Relations Commission, November 21,
2023
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.2023 Human Rights & Relations Commission Work Plan Update
B.2024 Human Rights & Relations Commission Work Plan
Introduction
VII.Chair And Member Comments
VIII.Sta0 Comments
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli5cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: December 5, 2023 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:Gillian Straub, City Management Fellow
Item Activity:
Subject:Minutes: Human Rights & Relations Commission,
November 21, 2023
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from the November 21, 2023, meeting of the HRRC.
INTRODUCTION:
ATTACHMENTS:
Description
HRRC Minutes: November 21, 2023
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City of Edina, Minnesota
Human Rights & Relations Commission
Edina City Hall, Community Room
November 21, 2023, 7:00 p.m.
I. Call to Order
Chair Stringer Moore called the meeting to order at 7:06 p.m.
II. Roll Call
Answering Roll Call: Chair Stringer Moore, Vice Chair Bennett, Commissioners Nelson, Segall, and
Rogers.
Staff Present: Gillian Straub, City Management Fellow.
Absent: Commissioners Dawkins, Felton, Khalifa, and Ismail; Student Commissioners Borah and
Mohamud-Karie.
III. Approval of Meeting Agenda
Motion by Commissioner Nelson to approve the November 21, 2023, meeting agenda,
seconded by Commissioner Segall. Motion carried.
IV. Approval of Meeting Minutes
Motion by Commissioner Bennett to approve the minutes from the October 24, 2023,
meeting. Seconded by Commissioner Nelson. Motion carried.
V. Reports/Recommendations
A. Appointing a Liaison to the Edina Community Council
• Commissioner Segall notified the HRRC that she will not be seeking reappointment to the
HRRC, and that the HRRC would need to select a new liaison to the Edina Community
Council as a result.
• Commissioner Segall described her role with the Edina Community Council:
o Four hybrid meetings per year, lasting a few hours each, typically during the
workday.
o The HRRC liaison shares perspectives on the ECC’s work.
o The cities of Bloomington and Richfield are seeking to join the ECC.
B. 2024 Meeting Calendar – December Meeting Change
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
• Staff Liaison Straub noted that the previously approved December 2024 meeting date of
December 10th should be changed to December 3rd, 2024.
• Commissioners discussed shortening the December meeting and moving the November
meeting to allow for more space between meetings.
Commissioner Ismail arrived at 7:17 p.m.
Motion by Vice Chair Bennett to move the November 2024 meeting from November 19th to
November 12th, and the December 2024 meeting from December 10th to December 3rd.
Seconded by Commissioner Nelson. Motion carried.
Motion by Commissioner Nelson to move the time of the December 2024 meeting to 6 p.m.
from 5:30 p.m. Seconded by Vice Chair Bennett. Motion carried.
C. 2023 Human Rights & Relations Commission Work Plan Update
• Commissioners described each initiative and discussed the following updates:
o Initiative 1: Sharing Values, Sharing Communities Event.
• Vice Chair Bennett provided a recap of the event, including attendance
and publicity.
• The Commission discussed recommendations for future years:
a. Intentionally control speaker time to allow time for questions and
answers.
b. Consider inviting only speakers who have been heard before by at
least one commissioner.
c. Match the material and the theme as was done this year.
d. Consider if the whole Commission needs to select the topic.
e. Consider new venues to attract more attendees.
f. Consider moving the event to a weeknight.
g. Recognize the impact COVID has had on in-person events, and
that attendance levels may rarely reach pre-pandemic levels.
• The Commission discussed how engaged the audience was through
questions, listening actively to speakers, and staying behind to discuss the
event.
o Initiative 3: Bias and Discrimination Event Response
• Police Department staff attended the October 24, 2023, meeting.
o Initiative 4: Tom Oye Award
• Commissioner Rogers opened the conversation by reviewing the
application criteria.
• Commissioners discussed the strength of all the nominees.
Motion by Commissioner Rogers that the 2023 Tom Oye award be given to Terrie Rose,
seconded by Commissioner Nelson. Motion carried.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
• Staff Liaison Straub will alert Terrie Rose and all nominators of the
HRRC’s decision.
• Commissioner Rogers will attend the December 5th City Council meeting
to present the award.
o Initiative 5: Climate Action Plan HS 4-3
• Commissioner Segall provided an update that the subcommittee is on
track to write the report.
• Staff Liaison Straub to confirm that the HRRC can present the report at
the January meeting of the Energy and Environment Commission.
o Initiative 7: Bias and Discrimination Event Response Plan Review
• Staff Liaison Straub provided an update that the Commission’s update to
the Bias and Discrimination Event Response Plan has been reviewed by
legal staff and will be reviewed by the Police Department.
D. 2024 Days of Remembrance Greenprint
• Vice Chair Bennett provided an update that the Commission did not receive any
volunteers, and that she will not be seeking reappointment, so this initiative will need
additional commissioner and volunteer help.
• The Commission discussed the possibility of partnering with other cities, reissuing the
press release, reaching out to their networks and faith communities.
• The Commissioner requested that the press release be reissued.
• Commissioner Rogers indicated he may be available to help on this initiative.
VI. Chair and Member Comments
• Received.
VII. Staff Comments
• Received
VIII. Adjournment
Motion by Commissioner Bennett to adjourn the meeting. Seconded by Commissioner
Ismail. Motion carried.
Meeting adjourned at 8:23 p.m.
Date: December 5, 2023 Agenda Item #: VI.A.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Gillian Straub, City Management Fellow
Item Activity:
Subject:2023 Human Rights & Relations Commission Work
Plan Update
Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None
INTRODUCTION:
Commissioners will provide updates on the following initiatives:
Initiative 5 - Climate Action Plan
ATTACHMENTS:
Description
2023 HRRC Work Plan
Council City Approved 12.6.22
Commission: Human Rights and Relations Commission
2023 Annual Work Plan
Initiative # 1 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Sharing Values, Sharing Communities Event. Determine
topic at least four months in advance of the scheduled event.
Deliverable
Plan and host event in 2023.
Leads
Bennett, Jain, Ismail,
Dawkins, Nelson
Target
Completion Date
October 2023
3.28.23: Conversations about different potential topics for the event.
4.25.23: Planning will start in May 2023, committee members asked HRRC members for potential topics.
6.27.23: Committee has convened, and commissioners agreed that the topic/theme this year will be preventing hate/reshaping our cultural lens. Motion to
approve date, time, location and topic of event was approved. Date: Sunday, November 12 from 3-5p at Edina City Hall Council Chambers with a topic of
preventing hate & bias and cultural competency. Title of event proposed in July 2023 meeting
7.27.23: Commission approved event title as “Building an Inclusive Community: Learning to Prevent Bias So All Can Thrive”. Commissioners will ask for quotes/
speaker photos for press release information.
8.22.23: Committee requested any HRRC volunteers arrive by 2:30 p.m. on Sunday, November 12 to assist with the event.
10.17.23: Press has been finalized, including posters, press release and other print media.
11.14.23: Event was held on November 12, 2023. Approximately 30 community members were in attendance. Staff to provide an update on streaming and views
at the November meeting. COMPLETED
Initiative # 2 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Coordinate Days of Remembrance to be held in alignment with the
United States 2023 commemoration date. Potential need for
amended resolution if topic is broadened to include additional
events of genocide.
Deliverable
Plan & host a 2023 Days of Remembrance
Event with the possibility of amending initial
DOR resolution.
*Resolution amendment will require Council
approval.
Leads
Felton, Stringer
Moore, Bennett,
Dawkins
Target
Completion Date
April 2023
2.28.23: Draft agenda and potential dates discussed at HRRC meeting.
3.28.23: Event will be held on May 7 from 2-4p at City Council Chambers. Approved marketing of event.
4.25.23: Keynote speaker for event has been confirmed and display exhibit approval from HRRC.
5.19.23: Event completed on 5.7.23, which had about 60 people who attended with 318 views on City’s social media account. A survey was created to compile
feedback from attendees. COMPLETED.
7.27.23: Commission requested update on Facebook & YouTube event views.
8.17.23: Total views on Facebook: 325, YouTube views: 32.
Council City Approved 12.6.22
Initiative # 3 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Bias and discrimination event response:
• Respond to Bias events as described by the Bias Event Plan
• Continue quarterly meetings with Edina Police Department
Deliverable
Respond to bias events & participate in
quarterly meetings with PD.
Leads
Jain, Ahluwalia,
Felton, Stringer
Moore, Rogers
Target
Completion Date
December 2023
3.28.23: Police Department representatives attended 3.28.2023 meeting to provide updates to HRRC.
7.10.23: Police representatives attended May 23 meeting to discuss Joint Commission Policed Partnership (JCPP) and Multicultural Advisory Committee (MAC).
7.27.23: Police Department will plan to attend the October 2023 meeting to provide updates.
8.22.23: Police Department will plan to attend the October 2023 meeting to provide updates.
11.14.23: Police Department attended the October 24, 2023 meeting.
Initiative # 4 Initiative Type ☐ Project ☒ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Tom Oye Award: Coordinate and select one recipient for the 2023 Tom
Oye Award.
Deliverable
Planning and selection of recipient of
Tom Oye Award.
Leads
Jain, Stringer Moore,
Rogers
Target
Completion Date
December 2023
4.25.23: Planning for Tom Oye will occur in late July/early August.
7.10.23: Committee members have been sent previous year's Tom Oye documents for review and changes.
7.27.23: Committee will provide an update in August 2023 meeting. Committee has been asked to provide changes to staff by August 25.
8.22.23: Nominations for the award will open on September 25, 2023. The Committee has requested small changes to the poster.
10.17.23: Press release issued; Social media graphic developed and ready for sharing; Poster printed and ready to be displayed; 2 nominations received.
11.14.23: Nominations closed on November 13, 2023. Commission to select award winner at November meeting.
11.27.23: Award winner selected; award to be presented at City Council meeting on December 5, 2023.
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Council City Approved 12.6.22
Climate Action Plan HS 4-3: Evaluate community organizations, networks,
and connections serving those who require special attention, such as
people who are elderly, homebound, isolated, living with disabilities, or
those likely to be in need of financial assistance, during or after extreme
weather events (e.g., heat, cold, and heavy precipitation). EEC will review
and comment on approved report.
Deliverable
Report to Council.
EEC: Review and comment.
Leads
Segall, Ismail, Stringer
Moore, Khalifa
Target
Completion Date
December 2023
4.25.23: Subcommittee met on 4.25.23 to start planning for this work plan.
7.10.23: The committee had contacted City's Sustainability Manager to discuss work plan and organizations. Committee has determined that organizations would
be reached out separately.
7.27.23: Committee is finalizing interview guide and each committee member has been assigned organizations to interview.
10.17.23: Subcommittee has begun interviewing organizations and is on track.
11.14.23: Subcommittee has completed interviews and has begun summarization and report writing.
11.27.23: Subcommittee has begun report writing. Staff has confirmed subcommittee members can present at the January meeting of the Energy and
Environment Commission.
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Provide feedback to staff regarding planning of 2023 Juneteenth City
event. Debrief after event and provide recommendations for the
direction of future events
Deliverable
Provide input to staff on planning
components of the Juneteenth event.
Leads
All
Target
Completion Date
February 2023
3.28.23: Staff Liaison provided updates of Juneteenth event and planning to HRRC.
4.25.23: Staff Liaison has provided updates to HRRC during meetings and will provide a debrief opportunity after the Juneteenth Community event has taken
place.
6.27.23: Staff Liaison provided updates on the Juneteenth event on Monday, June 19. There were 12 community partners, two kids book giveaways, event
program, four food vendors. COMPLETED.
Initiative # 7 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review the Bias Event Response, if needed, make any recommended
changes to Council.
Deliverable
Report and recommendation to
Council if there are changes.
Leads
Jain, Ahluwalia, Felton
Khalifa, Rogers, Nelson
Target
Completion Date
December 2023
4.25.23: Staff Liaison will send current Bias Event Response plan to subcommittee to review.
7.10.23: Staff Liaison sent current Bias Event Response plan on 6/2/23 to subcommittee to review and provide changes.
7.27.23: Committee work will begin in August.
10.17.23: Subcommittee reviewed and suggested draft edits to the Bias Event Response plan. Edits to be presented at the 10/24/2023 HRRC meeting.
Council City Approved 12.6.22
11.14.23: Commission approved the revised bias event response plan at the October 24, 2023 meeting. Staff is reviewing the revised plan.
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Ageism: helping community understand, how to mitigate it, educate and assess
With a focus on equity, study and report on location and features of, and access to, City facilities (i.e., parks and recreational facilities, community gardens,
meeting rooms, and transportation facilities including sidewalks and bicycle facilities)
Research and report potential models for Edina residents to review, comment on, and make recommendations for changes to the policies and procedures of local
law enforcement.
Study & report what other cities are doing to provide reparations
Date: December 5, 2023 Agenda Item #: VI.B.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:Gillian Straub, City Management Fellow
Item Activity:
Subject:2024 Human Rights & Relations Commission Work
Plan Introduction
Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Staff Liaison Straub will introduce the HRRC's 2024 Work Plan. This work plan is being approved at the City
Council meeting on December 5, 2023, and staff does not anticipate major revisions.
As each initiative is discussed, Commissioners will identify if they would like to work on particular initiatives and
discuss the potential start date for work on each initiative.
Commissioners working on Initiative 6: Days of Remembrance, will provide an update on their work.
ATTACHMENTS:
Description
2024 HRRC Work Plan (pending Council approval)