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HomeMy WebLinkAbout1998-02-26 Arts Culture Commission MinutesEdina Art Center Board February 26, 1998 Edina Art Center, 4:00 p.m. Members Present: Heather Randall King, Gene Anderson, Dee Dege, George Kuebler, Jim VanValkenburg, Mike Kelly and Sandra Clark Members Absent: Art Dickey, Elizabeth Eisenbrey and Dodie Paul Staff Present: Diana Hedges and Phillip Johnson I. CALL TO ORDER Meeting was called to order at 4:00 p.m. APPROVAL OF MINUTES The minutes for last month's meeting were read and approved. III. KITCHEN UPDATE Mr. Dickey reported that he and Ms. King had requested bids from three kitchen contractors and had received responses from two of them. The bid from JTS Deluca seemed to be slightly more complete. Their quote, just under $18,000, did not include provisions for makeup air mechanisms which would cost approximately an additional $15,000 plus the cost of wiring. Other required additions would be wall and floor preparation at an estimated $4,000 plus dishes. The total would be within the $40,000 budgeted. A discussion followed around the contractor's notation that the kitchen would not meet a definition of a full catering kitchen because of space limitations. Board members concluded that the kitchen would meet the Art Center's needs at its present dimensions. Ms. Hedges stated that she was not comfortable with only two bids. Mr. Dickey concurred that a minimum of three competitive bids for identical equipment and scope of work were required by City code, Mr. Dickey suggested that JTS Deluca be hired to develop plans and specifications which would be issued for competitive bids. Ms. Paul suggested that the Director of the Minnetonka Art Center be invited to give his inputs since that facility has operated a catering kitchen for several years. Mr. VanValkenburg suggested three steps to facilitate action. 1. Contact the Director of the Minnetonka Art Center to solicit recommendations. 2. Contact David Velde, Edina Sanitarian, to review and specify code requirements. Edina Art Center Board February 26, 1998 Page 2 3. Produce drawings and specifications for issuance of Requests for Proposals. This was moved, seconded and passed. IV. DIRECTOR'S REPORT A. Classes Ms. Hedges reported that the Spring schedule was being finalized this week. The Summer schedule will be mailed on April 16th. Members may register on that day and non-Members on April 23rd. B. Crosstown Camera Club Exhibit The exhibit, "Photography Here and Now '98", will open March 5 with a reception from 5-7:00 p.m. This is an invitational exhibit open to all camera clubs. Major sponsors for the exhibit are West Vhoto and Linhoff's. C. Celestial Ball Volunteers are still needed to help decorate on April 17th and 18th. Because the Celestial Ball will be honoring service organizations, there will not be an All City Volunteer Awards Ceremony this year. D. Media Arts Studios Mr. Johnson reported that all electrical wiring has been completed. Wall and ceiling insulation has been installed. Sheetrock installation is about to begin. Specifications and cost estimates had been completed for the classroom computers. Classroom furniture specs (computer workstations, chairs, etc.) are being developed. The shelving/counter tops to be installed along the angled walls will be built by Bob Kojetin beginning mid-March. Work was underway on specifications for the photo/video studio and control room. E. Faculty Bios Ms. Hedges described a,project which would publicize the top notch faculty we have. c Ken Wenzel' suggested that a brochure be developed to include artist faculty photos and biographical information Ms. Paul offered to work on this project. F. Publicity Thanks to Heather King for writing the recent press releases. G. Vacation Ms Hedges will be on vacation March 20-31 Lf Board Members want to have March meeting, Bradley Benn will substitute for her. Edina Art Center Board February 26, 1998 Page 3 H. Tours Fourteen students wereAn Baja on a painting trip with Marian Alstad. There are still spaces left for the September trip to England. I. Grantwriting We have submitted a grant request to the Edina Federated Women's Club for children's supplies for the Media Arts Studios. The requests included mi grams for art history, architecture and design. Bradley Benn is working on a grant request to the Minnesota Regional Arts Council through the Minnesota State Arts Board for our Stonesoup Doll Exhibit in July. J. Board By-Laws Revisions This topic was carried over to a future meeting. K. New Board Member Several names were mentioned. Mr. VanValkenburg requested that nominations be provided to him in writing. He will gather nominations and give the list to the City Council for their consideration. V. ADJOURNMENT Meeting adjourned at 4:55 p.m. Ct