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2024-02-20 City Council Meeting Packet
Agenda City Council Meeting City of Edina, Minnesota City Hall Council Chambers Tuesday, February 20, 2024 7:00 PM Watch the meeting on cable TV or at EdinaMN.gov/LiveMeetings or Facebook.com/EdinaMN. Participate in Community Comment Call 312-535-8110 Enter access code 2634 342 0680 Password is 5454 Press *3 on your telephone keypad when you would like to get in the queue to speak A sta4 member will unmute you when it is your turn I.Call To Order II.Roll Call III.Pledge of Allegiance IV.Approval Of Meeting Agenda V.Community Comment During "Community Comment," the Mayor will invite residents to share issues or concerns that are not scheduled for a future public hearing. Items that are on tonight's agenda may not be addressed during Community Comment. Individuals must limit their comments to three minutes. The Mayor may limit the number of speakers on the same issue in the interest of time and topic. Individuals should not expect the Mayor or Council to respond to their comments tonight. The City Manager will respond to questions raised during Community Comments at the next meeting. A.City Manager's Response to Community Comments VI.Adoption Of Consent Agenda All agenda items listed on the Consent Agenda will be approved by one motion. There will be no separate discussion of items unless requested to be removed by a Council Member. If removed the item will be considered immediately following the adoption of the Consent Agenda. (Favorable rollcall vote of majority of Council Members present to approve, unless otherwise noted in consent item.) A.Approve Minutes: Work Session and Regular, Feb. 6, 2024 B.Approve Payment of Claims C.First Amendment to Redevelopment Agreement for 4620 West 77th Street D.Request for Purchase: 2024 Tennant M30 Scrubber E.Request for Purchase: 2024 Tennant T12 Scrubber F.Request for Purchase: 2024 Ford Maverick G.Request for Purchase: 2024 Residential Permit Review Support H.Approve Encroachment Agreement with 4000 Kipling Avenue I.Request for Purchase: Replacement Tra;c Control Cabinet for 76th and Centennial Lakes J.Request for Purchase: Professional Services for City Hall Roof Replacement and Solar PV Array K.Request for Purchase: Professional Services for Public Works Wash Bay L.Request for Purchase: 2024 Stormwater Infrastructure Asset Inspections M.Resolution No. 2024-17: Approving Conservation Partners Legacy Grant Agreement N.Request for Purchase: ENG 24-4 Bredesen Park Restoration Project O.Request for Purchase: Professional Services for France Avenue Sidewalk P.Approve Maintenance Agreement with Nine Mile Creek Watershed District for New Fire Station #2 Q.Resolution No. 2024-16: Approving Local Road Improvement Program Grant Agreement for Rosland Park Pedestrian Bridge R.Request for Purchase: Change Order for Well 4 Rehabilitation S.Request for Purchase: Change Order for Well 5 Rehabilitation T.Request for Purchase: Change Order to Well 6 Rehabilitation U.Request for Purchase: Change Order for Courtney Baseball Fields 2-4 Sports Lighting V.Request for Purchase: Todd Park Playground Equipment W.Request for Purchase: Walnut Ridge Park Playground Equipment X.Request for Purchase: Pre-Construction Professional Services for Braemar Arena Y.Request for Purchase: Braemar Arena Owners Representative Z.Resolution No. 2024-20: Approving Hennepin County Organics Drop OG Grant Agreement AA.Approve Out-of-State Travel for City Council AB.Approve Temporary Intoxicating On-Sale Liquor License for Our Lady of Grace AC.Approve Temporary Intoxicating On-Sale Liquor License for Midwest Rett Syndrome Foundation VII.Special Recognitions And Presentations A.Proclamation: Government Communicators Day VIII.Reports/Recommendations: (Favorable vote of majority of Council Members present to approve except where noted) A.Resolution No. 2024-18: Accepting Donations B.Resolution No. 2024-10: Approving Proposed Application for 2024 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and Authorizing Execution of Subgrantee Agreement C.Approve 2024 Board & Commission Appointments D.Sketch Plan Review for 5780 Lincoln Drive IX.Commission Correspondence (Minutes and Advisory Communication) A.Minutes: Community Health Commission, Dec. 11, 2023 B.Minutes: Parks & Recreation Commission, Jan. 9, 2024 C.Advisory Communication from Community Health Commission: Racism as a Public Health Emergency Initiative X.Manager's Comments XI.Mayor And Council Comments XII.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampliMcation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: February 20, 2024 Agenda Item #: V.A. To:Mayor and City Council Item Type: Other From:Sharon Allison, City Clerk Item Activity: Subject:City Manager's Response to Community Comments Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: City Manager Neal will respond to questions asked at the previous Council meeting. Date: February 20, 2024 Agenda Item #: VI.A. To:Mayor and City Council Item Type: Minutes From:Sharon Allison, City Clerk Item Activity: Subject:Approve Minutes: Work Session and Regular, Feb. 6, 2024 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes as presented. INTRODUCTION: ATTACHMENTS: Description Minutes: Draft Council Work Session, Feb. 6, 2024 Minutes: Draft City Council Regular, Feb. 6, 2024 MINUTES OF THE EDINA CITY COUNCIL WORK SESSION COMMUNITY ROOM, CITY HALL TUESDAY, FEBRUARY 6, 2024 5:30 P.M. CALL TO ORDER Mayor Hovland called the meeting to order at 5:34 p.m. ROLL CALL Answering roll call were Members Agnew, Jackson, Risser and Mayor Hovland. Absent: Member Pierce Staff in attendance: Scott Neal, City Manager; Gillian Straub, City Management Fellow, Assistant City Manager Ari Lenz; Chad Millner, Director of Engineering; Jennifer Bennerotte, Communications Director; Perry Vetter, Parks & Recreation Director; Bill Neuendorf, Economic Development Manager; Ryan Browning, IT Director, and Sharon Allison, City Clerk. Others in attendance: Representative Heather Edelson, (50A), DFL, Representative Cheryl Youakim, (46B) DFL, Julie Greene, Mike Lund, and Katy Sen. 2024 STATE LEGISLATIVE DELEGATION PLATFORM Mayor Hovland welcomed State Representatives Heather Edelson and Cheryl Youakim. He introduced Edina’s six legislative priorities and shared the Bonding for Interchange Improvements at MN Highway 100 and Vernon Avenue/West 50th Street was a rare opportunity to combine the needs of the city, county, and state. Manager Neal shared the Senate’s Greater Metro Area Bonding tour made a stop in Edina to learn about this project and they seemed supportive. The Mayor shared that this was also an opportunity to add a new fire station in this area. Neal spoke about bonding for the Aquatic Center, a popular regional destination, and Director Vetter shared the 1958 built needed critical infrastructure repairs to meet changes in state code. The Mayor shared the Sales Tax Exemption for Projects in the Braemar Park Master Plan and Fred Richards Park Master Plan was related to the Local Option Sales Tax and getting an exemption for the material and supplies purchased for the construction, reconstruction, upgrade, expansion, or remodeling of City facilities included in the two master plans. Neal shared the Bonding for Fires Station 2 Construction Costs was to expand the use of funds to include construction costs, as has been allowed with numerous other projects that received state bonding. Neal shared they were interested in expanding the range of eligible expenses for the City’s Lodging Taxes to include economic development program and for local community festivals and events such as fireworks for the 4th of July. He said the Edina Chamber of Commerce was supportive. Edelson and Youakim said the lodging taxes may be a difficult legislation to pass. Economic Development Manager Neuendorf shared that for the Tax Increment Financing (TIF) Legislation for 70th and France and 72nd and France, the ask was to extend the timeline from 5-years to 10. He said there were over $400 million of private investment but since the districts were established, the national economic climate has changed, and extending the timeline to 10 years would allow the private lending sector to return to normal, likely by 2025. He added that other communities around the state were facing the same issue. Edelson recommended community engagement/education on the use of TIF. After reviewing the six legislative priorities, Youakim and Edelson agreed they were reasonable except for the Lodging Tax. Other discussion included changing group home regulation because of a recent proposal where an entire block was proposed to become group homes, however, there was consensus during discussion that this was a sensitive topic; support for banning plastic bags and current limitation; a new bottle bill that would be coming; and an update on the school resource officers bill and changes that were made. Rep. Edelson spoke about legislation for spousal reimbursements through Medicare and that this was in place during COVID but expired in November and how it was an important issue in the care community because of understaffing. Rep. Youakim had several questions related to the Environment and Sustainability and Public Safety positions but would speak offline with staff because of time constraints. ADJOURNMENT Mayor Hovland adjourned the meeting at 6:43 p.m. Respectfully Submitted, _____________________________________ Sharon Allison, City Clerk Minutes approved by the Edina City Council Feb. 20, 2024. _____________________________ James B. Hovland, Mayor Page 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL FEBRUARY 6, 2024 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:00 p.m. then shared the procedure for public hearing and community comment. II. ROLLCALL Answering rollcall were Members Agnew, Jackson, Risser, Hovland. Absent: Member Pierce. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS PRESENTED Member Jackson made a motion, seconded by Member Risser, to approve the meeting agenda as presented. Ayes: Agnew, Jackson, Risser, Hovland Motion carried. Manager Neal introduced Assistant City Manager Lenz who shared her background that included former fellow for the City of Edina. She outlined her scope of responsibility and said she looked forward to working in the community. V. COMMUNITY COMMENT David Frenkel, 4510 Lakeview Drive, shared about a recent home invasion and the lack of communication from the City regarding this crime. He said the community was upset about what had occurred and encouraged the City to implement a text alert system to nearby neighborhoods when an incident occurred. He spoke about the need for community policing and played audio from another city that had active community policing. Sarah Radermacher, 6200 block Concord Avenue, spoke about the negative impacts of the Concord B&C project to the neighborhoods. She shared concerns about the proposed sidewalk and shared-used path and how neighbors were not aware of changes and felt they would not work. She shared confusion about the impact to trees and high assessment amounts and encouraged a meeting be scheduled so the City could complete its due diligence and share new plans to support integrity of the new project. Rebecca Remick, 5027 Wooddale Lane, shared concerns about the City’s tree ordinance impacts and costs for tree removal held in escrow until a certificate of occupancy was received and then further held in escrow for three years. She said the amount of escrow was excessive then shared concerns with tree growth cycles and how to address trees that did not meet the requirements as property ownership changes. Margaret Klimish, 5828 Fairfax Avenue, said they were in the process of building with City Homes and were surprised about the new tree ordinance and costs resulting in $19,000 in escrow. She said they were lucky their front yard tree was only 35 feet tall and could be spade but to have it relocated was cost prohibitive and she hoped the City understood the burden this ordinance placed on property owners. Joe Grunnet, 6620 Dakota Trail, said he understood the spirit of the tree preservation ordinance but felt it had gone too far. He shared they had purchased a wooded lot and how the number of trees was not included in the scenario and was geared more towards tear down properties. Agenda Item VII.A Minutes/Edina City Council/February 6, 2024 Page 2 Andy Churnbill, 5437 Halifax Lane, shared comments regarding the tree ordinance and the need for a more intelligent program that rewarded saving or planting trees then punitive as the upfront fee to remove trees was excessive. Holly Gillis, 6630 Dakota Trail, shared concerns about the tree preservation ordinance and its impact on their wooded lot. She said the City was currently holding $100,000 in escrow as they constructed their home due to the ordinance then shared difficulties in meeting ordinance requirements as the tree sizes were not standard in nurseries and that procurement was not feasible. She said they cared about the environment and wanted to follow the ordinance but said the amount of stress the ordinance had created was substantial. Jim Evans, 6232 Concord Avenue, commented about the Concord B&C reconstruction plans and how they were not aware of the entire project and changes regarding a shared bike path and sidewalk in the area. He shared concerns about the oak tree damage as part of the construction and felt it was unnecessary as the area was infrequently traveled and safe already. Ryan Radermacher, 6200 block of Concord, spoke about the negative impacts from the Concord B&C reconstruction project that included aesthetics, safety of shared use path, ongoing maintenance costs and hardships not being equitable to all residents within the project area, inconsistencies with local guidelines, and not sufficient clearance project. He spoke about cost increases for maintenance and suggested it could be done with the snowplow route. He also described how an 8’ path was feasible along Wooddale based on current drawings, as shown to the council. Pam Allen, 6105 Eden Prairie Road, referred to recent interest for a pizza restaurant on the former Keys site and said if allowed to open and failed the neighborhood would have a vacant building. She spoke about justifying repeated proposals for this outdated zoning as it was not appropriate for the neighborhood and should be changed consistent with the comprehensive plan. Johnny McWhite, 16 Woodland Road, shared concerns with the tree preservation ordinance which he felt was too overreaching and negatively impacted residents due to the costs. Matthew Pepper, 6004 Eden Prairie Road, said he felt residential zoning was the right solution for the former Keys site and encouraged the Council to rezone the property. He spoke about the proposal for Green Drop which did not meet Council requirements but took up staff resources to review and that the site should be rezoned to residential. Dave Remick, 5027 Wooddale Lane, spoke against the tree ordinance and the requirements for cash or a letter of credit but noted that was not really an option as staff only accepted cash in escrow. He asked where the interest goes for these funds and if they were comingled which could be a concern. Ben Ganje, 5424 Oaklawn Avenue, spoke against the tree ordinance that needs better framework to navigate and said the compliance portion needs to be much easier and include a cap. He spoke about impacts to long-term resale value and impacts to future growth. Nate Wissink, 4235 Grimes Avenue, said his firm has built many homes in the City and currently had several projects in progress and when buyers discover the cost burden of the tree ordinance it was not welcoming or foster community. Molly Evans, 6232 Concord Avenue, noted the irony of tearing trees down for a shared use path that residents did not want against the purpose of the City’s tree ordinance. V.A. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS City Manager Neal said there were no Community Comments from the last meeting. Minutes/Edina City Council/February 6, 2024 Page 3 Communications Director Bennerotte shared staff’s plan to better create areas of opportunity around frustrations to response time from Community Comments by posting responses online no later than the Friday after the meeting. VI. CONSENT AGENDA ADOPTED AS AMENDED Member Jackson made a motion, seconded by Member Agnew, approving the consent agenda as amended removing VI.G., Cooperative Agreement for Fred Richards Park Access Road Stormwater, as follows: VI.A. Approve Minutes of the Regular Meeting of January 16, 2024 VI.B. Approve Claims for Payment for Check Register Pre-List Dated January 1, 2024, totaling $1,738,780.64, Check Register Claims Pre-List Dated January 19, 2024, totaling $902,104.62, and Check Register Claims Pre-List Dated January 26, 2024 totaling $1,317,702.13 VI.C. Adopt Ordinance No. 2024-01; Setting Morningside Water Rates VI.D. Request for Purchase; Design Services for 2024 Retaining Wall Replacement, awarding the bid to the recommended low bidder, Gale-Tec Engineering, Inc., $22,300 VI.E. Approve Energy and Environment Commission Work Plan Modification VI.F. Approve Encroachment Agreement with 4917 E. Sunnyslope Road VI.G. Cooperative Agreement for Fred Richards Park Access Road Stormwater VI.H. Request for Purchase; Change Order for ENG 22-5 Morningside Flood Infrastructure, Phase 2, awarding the bid to the recommended low bidder, Rachel Contracting, LLC, $720,176.34 VI.I. Request for Purchase; Radar Vehicle Detection System, awarding the bid to the recommended low bidder, Mid-American Signal, $25,669 VI.J. Adopt Resolution No. 2024-11; Approving Memorandum of Understanding Between Internet Crimes Against Children Task Force and the City VI.K. Request for Purchase; Change Order for Well No. 10 Preliminary Study, awarding the bid to the recommended low bidder, Bolton and Menk Inc., $79,600 VI.L. Request for Purchase; 2024 Residential Tree Sale, awarding the bid to the recommended low bidder, Tree Trust, $87,759 VI.M. Request for Purchase; Placer Subscription, awarding the bid to the recommended low bidder, Placer Labs, $20,948 VI.N. Request for Purchase; SeeClickFix Annual Software Renewal, awarding the bid to the recommended low bidder, CivicPlus LLC, $23,289 VI.O. Request for Purchase; Edina Liquor Professional Services for Leadership Development Training, awarding the bid to the recommended low bidder, Distruptify LLC, $45,000 VI.P. Approve Bia Event Response Plan VI.Q. Request for Purchase; I-494 Corridor Commission Annual Membership Dues for 2024, awarding the bid to the recommended low bidder, $31,347,84 VI.R. Approve Out-of-State Travel for Mayor Hovland VI.S. Adopt Resolution No. 2024-12; Appointing Election Judges for the March 5 Presidential Nomination Primary Election VI.T. Adopt Resolution No. 2024-14; Signatory Resolution Authorizing Assistant City Manager VI.U. Adopt Resolution No. 2024-15; Authorizing Facsimile Signatures by Public Officials Rollcall: Ayes: Agnew, Jackson, Risser, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA VI.G. COOPERATIVE AGREEMENT FOR FRED RICHARDS PARK ACCESS ROAD STORMWATER – APPROVED Agenda Item VII.A Minutes/Edina City Council/February 6, 2024 Page 4 The Council shared concerns in the agreement regarding right-of-way owned by a different property owner than Solhem Companies and the resulting concerns that could cause. Director of Engineering Millner explained the ownership and stormwater management of the access road and said the easement had been signed and the property owners were filing the document today. He spoke about how the developer tried to permit the two sites together which was not successful and how they will address stormwater access issues. He said the City will address stormwater once construction begins which was the purpose of the agreement then added the developer will construct the road while the City mitigates the stormwater permits in the future. City Attorney Kendall explained why Hillcrest was not a party to the cooperative agreement because it was for stormwater mitigation only. He said the separate easement was executed but not recorded but was currently in process and that this agreement was not for access but stormwater only and that he was comfortable with the document as proposed. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Member Agnew to approve cooperative agreement with 4620 LLC, for Fred Richards Park access road stormwater. Ayes: Agnew, Jackson, Risser, Hovland Motion carried. VII. PUBLIC HEARINGS Affidavits of Notice presented and ordered placed on file. VII.A. RESOLUTION NO. 2024-10 APPROVING PROPOSED APPLICATION FOR 2024 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBGRANTEE AGREEMENT – CONTINUED TO FEBRUARY 20, 2024 Affordable Housing Development Manager Hawkinson shared a staff report stating the Community Development Block Grant (CDBG) Program was a federal entitlement program administered by the U.S. Department of Housing and Urban Development (HUD) and managed by Hennepin County to oversee the distribution of funds to cities. The funds were to be used for improvements of housing and provide a suitable living environment for persons with low and moderate incomes. She said Edina’s estimated 2024 CDBG budget allotment was $153,828, which was the same as 2023. The amount allocated was based on the 2023 Appropriations Act and the American Community Survey. When HUD established the 2024 CDBG budget later this spring, Edina would be notified of any changes to its allotment. If a change in the budget occurred, the amount would be adjusted accordingly. Of the $153,828 total allocation, 15% ($23,074) was set aside for Public Services, which was administered by Hennepin County, and $130,754 was available for the Community Development portion of the CDBG allocation, which was approved by the Council. Brendo Lano-Wolke, Homes Within Reach, said they appreciated the partnership with the City and had a long list of people who wished to live in Edina then shared more about how funds were obtained and requirements for use and standards of rehab. She said they always reviewed health, safety and energy efficiency that included lead base paint and asbestos review as well as an energy efficiency study that included a HERZ rating. She spoke more about community line trust model that took title of the land then reviewed their requirements as residents had to obtain their own mortgages then lease the land to the homeowners, then noted all had the rights and responsibilities of home ownership and how Homes Within Reach retained right of first refusal in the event of a concern. She said without this program people would rent instead of own which was very important. The Council asked questions and provided feedback. Mayor Hovland opened the public hearing at 8:26 p.m. Minutes/Edina City Council/February 6, 2024 Page 5 Public Testimony None. Member Jackson made a motion, seconded by Member Agnew, to close the public hearing on February 11, 2024 and continue consideration of Resolution 2023-10 approving the proposed allocation of 2024 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and authorizing execution of Subgrantee Agreement, to the February 20, 2024 City Council Meeting. Ayes: Agnew, Jackson, Risser, Hovland Motion carried. VIII. REPORTS/RECOMMENDATIONS VIII.A. RESOLUTION NO. 2024-13; ACCEPTING DONATIONS – ADOPTED Member Jackson introduced and moved adoption of Resolution No. 2024-13, accepting donations. Seconded by Member Agnew. Rollcall: Ayes: Agnew, Jackson, Risser, Hovland Motion carried. VIII.B. REQUEST FOR PURCHASE: FIRE STATION 2 CONSTRUCTION -– APPROVED Project Manager Marquez shared staff requested approval of $24,143,126 worth of contracts to construct the new Fire Station 2 at 4401 76th St W. She said this action constituted a net $1,268,815 or 5.5% construction budget increase from the June 2023 approval and that while staff would work to manage soft costs down towards the 2023 budget a bond authorization increase, and thus, levy increase was expected. She shared the project background based on the June 2023 budget increase for preliminary design for the “better” option then shared schedule milestones and the need to award contracts this evening to retain that schedule and CIP bond public hearing for construction in spring 2024 and completion in August 2025. Ms. Marquez outlined the project budget progression in detail that totaled $47.3 million then outlined the budget shortfall and ways to address then reviewed the potential cost reduction ideas reviewed but not recommended at this time. The Council asked questions and provided feedback. Member Jackson made a motion, seconded by Member Agnew, to approve the request for purchase for Fire Station 2 construction, awarding approval of contracts to construction the new Fire Station 2 at 4401 76th Street W in the amount of $24,143,126, grant the budget increase as outlined to cover the $1,268,815 budget shortfall, and allow staff to manage soft costs down towards the 2023 budget. Ayes: Agnew, Jackson, Risser, Hovland Motion carried. VIII.C. SKETCH PLAN FOR 7235 FRANCE AVENUE – REVIEWED Community Development Director Teague shared Enclave Companies had submitted a revised sketch plan proposal for redevelopment of the Macy’s Furniture store site at 7235 France Avenue. The plan layout and proposed uses were generally consistent with the original sketch plan. The plans divide the site into four parcels as recommended in the Southdale Design Experience Guidelines. Revisions had been made to incorporate feedback from the Planning Commission and City Council during last year’s sketch plan review and accommodate either a bridge over France Avenue or an underpass to connect this development to the redevelopment project at 7200 & 7250 France Avenue. The width of the public space on the south side of the site had also been increased. These sketch plans were not as detailed as the previous sketch plan but it was worth noting the applicant did plan to step the buildings back from the promenade as shown originally and would follow the street room typologies in the Southdale Design Experience Guidelines. Agenda Item VII.A Minutes/Edina City Council/February 6, 2024 Page 6 Economic Development Manager Neuendorf reviewed the proposal further and staff’s work to ensure the public interest that resulted in contracting with Mike Fischer from LHB to work with the design team on behalf of the City with the goal of making a dramatic impact for the community. Mike Fischer, LHB, said this was a great opportunity for development to occur on two sides of the street and the importance of identifying ways to cross France Avenue and have this work in conjunction with private development. He outlined work to accomplish these goals which were occurring in different timelines and said he appreciated the collaboration to date. Patrick Brama, Enclave Development, shared the updated site plan that included expanded width of the regional trail and acknowledged the developer’s plans to expand the width to 15 feet or as directed by City. He shared plans to incorporate a restaurant pad and how they would work with the market to understand and make this successful for a mixed-use component. He spoke about their work to create inviting pedestrian spaces and said the northwest building with the required 900-foot setback and potential changes which included dropping the building to 8-9 stories then reviewed the adjusted site plan to accommodate multiple future France Avenue pedestrian connection strategies. Nate, Enger, ESG, spoke about adjacencies and connectivity and how the changes aligned the west side with the properties across the street and the importance of encouraging active use, walk up porches and balconies, and development landscaping. He shared about the confluence and activity happening at the promenade and how this would be a great activation node. He spoke about the lobby and amenity spaces for campus buildings and how all parking would occur at the first level and below grade. Mr. Enger shared about the medical office space planned which would have an office lobby and some retail use and their commitment to the internal promenade for the vitality of the overall community then shared about the parking demand ratios with residential versus other uses and how they could discuss height more if needed. He noted the parking podium could possibly decrease in the number of stories but highly depended on metrics. The Council asked questions and provided feedback. IX. COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) – Received IX.A. MINUTES: COMMUNITY HEALTH COMMISSION, SEPTEMBER 11, OCTOBER 9, AND NOVEMBER 13, 2023 IX.B. MINUTES: ENERGY AND ENVIRONMENT COMMISSION, DECEMBER 14, 2023 IX.C. MINUTES: TRANSPORTATION COMMISSION, DECEMBER 21, 2023 X. MANAGER’S COMMENTS – Received X.A. PREP MEMO FEBRUARY 6, 2024 XI. MAYOR AND COUNCIL COMMENTS – Received XII. ADJOURNMENT Member Jackson made a motion, seconded by Member Agnew, to adjourn the meeting at 10:19 p.m. Ayes: Agnew, Jackson, Risser, Hovland Motion carried. Respectfully submitted, Sharon Allison, City Clerk Minutes/Edina City Council/February 6, 2024 Page 7 Minutes approved by Edina City Council, February 20, 2024. James B. Hovland, Mayor Video Copy of the February 6, 2024, meeting available. Date: February 20, 2024 Agenda Item #: VI.B. To:Mayor and City Council Item Type: Claims From:Pa Thao, Finance Director Item Activity: Subject:Approve Payment of Claims Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Claims or Payment: Check Register Claims Pre-List Dated 02.02.2024 TOTAL $15,437,523.59 Check Register Claims Pre-List Dated 02.09.2024 TOTAL $2,707,29239 INTRODUCTION: Claims information for approval is attached. ATTACHMENTS: Description Check Register Claims Pre-List Dated 02.02.2024 TOTAL $15,437523.59 Check Register Claims Pre-List Dated 02.09.2024 TOTAL $2,707,29239 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 46 JOURNAL ENTRIES TO BE CREATED FUND SUB FUND DUE TO DUE FR 1000 General 199,060.422100 Police Special Revenue 59.362500 Conservation & Sustainability 10,586.332600 Housing & Redvlpmt Authority 611.302600 Housing & Redvlpmt Authority 1,404.002600 Housing & Redvlpmt Authority 1,734.502600 Housing & Redvlpmt Authority 617.122600 Housing & Redvlpmt Authority 1,871.762600 Housing & Redvlpmt Authority 327,702.772600 Housing & Redvlpmt Authority 1,069.732600 Housing & Redvlpmt Authority 696.242600 Housing & Redvlpmt Authority 661.652600 Housing & Redvlpmt Authority 589.343000 Debt Service 1,000.003000 Debt Service 490,937.503000 Debt Service 145,825.003000 Debt Service 361,900.003000 Debt Service 287,600.003000 Debt Service 145,350.003000 Debt Service 896,225.003000 Debt Service 160,021.883000 Debt Service 345,125.003000 Debt Service 154,050.003000 Debt Service 24,850.003000 Debt Service 105,065.853000 Debt Service 366,125.003000 Debt Service 170,750.003000 Debt Service 370,575.003000 Debt Service 173,875.003000 Debt Service 53,625.003000 Debt Service 170,000.003000 Debt Service 746,625.003000 Debt Service 29,902.504000 Capital Projects 76,655.624200 Equipment Replacement 7,238.004400 PIR Capital Projects 1,227.414600 MSA tracking 127,575.595100 Art Center 642.895200 Braemar Golf Course 647,835.305200 Braemar Golf Course 82,668.995300 Aquatic Center 95,317.505400 Edinborough Park 6,261.325500 Braemar Arena 284,639.945600 Braemar Field 2,625.255700 Centennial Lakes 21,839.835800 Liquor 127,931.385900 Utility Fund 2,060,746.265900 Utility Fund 2,369,067.935900 Utility Fund 2,623,098.02 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 47 JOURNAL ENTRIES TO BE CREATED FUND SUB FUND DUE TO DUE FR 6000 Risk Management 48,246.826100 Equipment Operations 29,411.436200 Information Technology 48,559.516300 Facilities Management 5,444.857100 PS Training Facility 2,649.657200 MN Task Force 1 5,926.549000 Payroll 1,015,821.319999 Pooled Cash Fund 15,437,523.59 TOTAL 15,437,523.59 15,437,523.59 ** END OF REPORT - Generated by Mallory Schauer ** City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 1 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 159 02/01/2024 WIRE 160306 CAPITAL ONE PUBLIC FUNDING 0012120819 01/01/2024 105,065.85 CHECK 159 TOTAL: 105,065.85 161 02/01/2024 WIRE 112118 US BANK 2465458 12/12/2023 523,600.00 CHECK 161 TOTAL: 523,600.00 162 02/01/2024 WIRE 112118 US BANK 2465459 12/12/2023 582,275.00 CHECK 162 TOTAL: 582,275.00 164 02/01/2024 WIRE 112118 US BANK 2466416 12/13/2023 1,143,175.00 CHECK 164 TOTAL: 1,143,175.00 165 02/01/2024 WIRE 112118 US BANK 2464904 12/12/2023 7,408,737.51 CHECK 165 TOTAL: 7,408,737.51 166 02/01/2024 WIRE 112118 US BANK 2479763 01/02/2024 272,717.50 CHECK 166 TOTAL: 272,717.50 168 02/01/2024 WIRE 142819 TRADITION BANCSHARES INC 8/1/2023-1/31/2024 01/02/2024 77,390.00 CHECK 168 TOTAL: 77,390.00 174 01/31/2024 WIRE 100858 LOGIS 54535 01/01/2024 10,170.00 CHECK 174 TOTAL: 10,170.00 184 02/01/2024 WIRE 100886 METROPOLITAN COUNCIL 0001166778 01/02/2024 518,955.78 CHECK 184 TOTAL: 518,955.78 189 02/01/2024 WIRE 112118 US BANK 2465462 12/12/2023 1,807,625.00 CHECK 189 TOTAL: 1,807,625.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 2 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 193 01/17/2024 WIRE 100858 LOGIS 54580 12/18/2023 WIRE_002 42,250.00 CHECK 193 TOTAL: 42,250.00 492301 02/02/2024 PRTD 133522 AARP DRIVER SAFETY PROGRAM C27196 01/11/2024 20240202 330.00 CHECK 492301 TOTAL: 330.00 492302 02/02/2024 PRTD 101304 ABM EQUIPMENT & SUPPLY 0176953-IN 01/05/2024 20240202 89.38 ABM EQUIPMENT & SUPPLY 0176952-IN 01/05/2024 20240202 1,843.90 CHECK 492302 TOTAL: 1,933.28 492303 02/02/2024 PRTD 129458 ACME ELECTRIC MOTOR INC 12244109 01/03/2024 20240202 442.97 CHECK 492303 TOTAL: 442.97 492304 02/02/2024 PRTD 143143 TORRES, ARMANDO CHAVEZ 2666 01/01/2024 20240202 464.59 TORRES, ARMANDO CHAVEZ 2659 01/01/2024 20240202 1,689.89 CHECK 492304 TOTAL: 2,154.48 492305 02/02/2024 PRTD 133483 ACTIVE911 INC 542597 01/08/2024 20240202 59.36 CHECK 492305 TOTAL: 59.36 492306 02/02/2024 PRTD 135922 ACUSHNET COMPANY 916905385 11/30/2023 20240202 -180.00 ACUSHNET COMPANY 917070827 01/03/2024 20240202 241.05 ACUSHNET COMPANY 917095449 01/08/2024 20240202 104.28 ACUSHNET COMPANY 917151108 01/22/2024 20240202 71.21 CHECK 492306 TOTAL: 236.54 492307 02/02/2024 PRTD 160095 AM CRAFT SPIRITS SALES & MARKETIN 18271 01/16/2024 20240202 66.97 CHECK 492307 TOTAL: 66.97 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 3 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492308 02/02/2024 PRTD 141960 AMAZON CAPITAL SERVICES 1ML4-C17D-PK6Y 12/30/2023 20240202 34.99 AMAZON CAPITAL SERVICES 1XHT-V736-4PMF 01/02/2024 20240202 67.37 AMAZON CAPITAL SERVICES 1C71-J6WJ-91C9 01/02/2024 20240202 224.91 AMAZON CAPITAL SERVICES 1KG7-D9KR-7W6L 01/03/2024 20240202 19.96 AMAZON CAPITAL SERVICES 1HKG-DYTW-CYT3 01/03/2024 20240202 18.38 AMAZON CAPITAL SERVICES 1FFV-TNJ3-163R 01/03/2024 20240202 54.19 AMAZON CAPITAL SERVICES 1JQH-RNNJ-34LJ 01/03/2024 20240202 11.99 AMAZON CAPITAL SERVICES 1J73-R9J6-3H7L 01/03/2024 20240202 341.76 AMAZON CAPITAL SERVICES 1VQ1-Y7MC-4L4C 01/03/2024 20240202 59.69 AMAZON CAPITAL SERVICES 1RCD-D9F4-19JT 01/04/2024 20240202 215.48 AMAZON CAPITAL SERVICES 1MML-FX6X-1Q19 01/04/2024 20240202 36.78 AMAZON CAPITAL SERVICES 197H-796L-3PH6 01/04/2024 20240202 69.97 AMAZON CAPITAL SERVICES 1TVL-YDNR-4VKN 01/04/2024 20240202 15.95 AMAZON CAPITAL SERVICES 1WKG-34HD-3QMH 01/04/2024 20240202 20.99 AMAZON CAPITAL SERVICES 1M34-QFGN-3M4C 01/04/2024 20240202 199.94 AMAZON CAPITAL SERVICES 1YLT-1KPL-6GY6 01/05/2024 20240202 39.99 AMAZON CAPITAL SERVICES 1JHH-G9VN-6M41 01/05/2024 20240202 19.53 AMAZON CAPITAL SERVICES 13KD-XTFF-97GN 01/05/2024 20240202 19.33 AMAZON CAPITAL SERVICES 1YLT-1KPL-9XN4 01/05/2024 20240202 16.64 AMAZON CAPITAL SERVICES 1HP4-CYGK-HNDG 01/06/2024 20240202 62.86 AMAZON CAPITAL SERVICES 1JHH-G9VN-JJT1 01/07/2024 20240202 33.00 AMAZON CAPITAL SERVICES 1JG1-JHPW-L4X6 01/07/2024 20240202 17.98 AMAZON CAPITAL SERVICES 14MP-KMQV-MWDJ 01/07/2024 20240202 108.86 AMAZON CAPITAL SERVICES 1LHW-9JHK-MQ6G 01/07/2024 20240202 14.71 AMAZON CAPITAL SERVICES 117X-DVRD-N49Q 01/07/2024 20240202 34.95 AMAZON CAPITAL SERVICES 17PJ-43YT-N4T3 01/07/2024 20240202 36.44 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 4 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET AMAZON CAPITAL SERVICES 1KDT-6NFC-3LYR 01/08/2024 20240202 24.99 AMAZON CAPITAL SERVICES 1JCG-TKKP-17HV 01/08/2024 20240202 1,399.70 AMAZON CAPITAL SERVICES 19VV-RFPD-QKKQ 01/15/2024 20240202 -27.13 CHECK 492308 TOTAL: 3,194.20 492309 02/02/2024 PRTD 101874 ANCOM TECHNICAL CENTER 119084 12/28/2023 20240202 881.54 CHECK 492309 TOTAL: 881.54 492310 02/02/2024 PRTD 143763 VALLEY APPLE FORD INC A1CB338735 09/08/2023 20240202 5,994.94 CHECK 492310 TOTAL: 5,994.94 492311 02/02/2024 PRTD 143763 VALLEY APPLE FORD INC A1CB392229 01/08/2024 20240202 153.24 CHECK 492311 TOTAL: 153.24 492312 02/02/2024 PRTD 118491 APPLE INC MA55590325 01/05/2024 20240202 7,238.00 CHECK 492312 TOTAL: 7,238.00 492313 02/02/2024 PRTD 151756 ARBEITER BREWING COMPANY LLC 1327 01/18/2024 20240202 114.00 CHECK 492313 TOTAL: 114.00 492314 02/02/2024 PRTD 142465 THE ARBITRAGE GROUP INC 86870 01/08/2024 20240202 1,000.00 THE ARBITRAGE GROUP INC 86866 01/08/2024 20240202 1,000.00 CHECK 492314 TOTAL: 2,000.00 492315 02/02/2024 PRTD 100920 GENUINE PARTS COMPANY 028470 01/05/2024 20240202 417.96 CHECK 492315 TOTAL: 417.96 492316 02/02/2024 PRTD 101355 BELLBOY CORPORATION 0107880200 01/18/2024 20240202 93.52 BELLBOY CORPORATION 0202265100 01/18/2024 20240202 2,277.85 BELLBOY CORPORATION 0202306000 01/18/2024 20240202 97.65 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 5 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET BELLBOY CORPORATION 0107880600 01/18/2024 20240202 181.23 BELLBOY CORPORATION 0202266000 01/18/2024 20240202 169.65 BELLBOY CORPORATION 0202265800 01/18/2024 20240202 1,669.23 BELLBOY CORPORATION 0107880100 01/18/2024 20240202 224.52 CHECK 492316 TOTAL: 4,713.65 492317 02/02/2024 PRTD 131191 BERNATELLO'S PIZZA INC 5219436 01/05/2024 20240202 1,044.00 BERNATELLO'S PIZZA INC 5224900 01/24/2024 20240202 609.00 CHECK 492317 TOTAL: 1,653.00 492318 02/02/2024 PRTD 126847 BERRY COFFEE COMPANY 987891 01/04/2024 20240202 1,941.95 CHECK 492318 TOTAL: 1,941.95 492319 02/02/2024 PRTD 160953 B. GRANT LLC 1/10/24 01/10/2024 20240202 2,185.77 CHECK 492319 TOTAL: 2,185.77 492320 02/02/2024 PRTD 130922 BI WORLDWIDE ME702988 01/08/2024 20240202 4,039.00 CHECK 492320 TOTAL: 4,039.00 492321 02/02/2024 PRTD 132444 BOLTON & MENK INC 0327787 12/29/2023 20240202 3,511.00 CHECK 492321 TOTAL: 3,511.00 492322 02/02/2024 PRTD 101010 BORDER STATES INDUSTRIES INC 927654046 01/08/2024 20240202 55.92 CHECK 492322 TOTAL: 55.92 492323 02/02/2024 PRTD 105367 BOUND TREE MEDICAL LLC 85203990 01/03/2024 20240202 47.70 BOUND TREE MEDICAL LLC 85203989 01/03/2024 20240202 4,956.01 CHECK 492323 TOTAL: 5,003.71 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 6 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492324 02/02/2024 PRTD 119351 BOURGET IMPORTS 203455 01/18/2024 20240202 114.00 BOURGET IMPORTS 203458 01/16/2024 20240202 366.00 BOURGET IMPORTS 203456 01/18/2024 20240202 208.00 CHECK 492324 TOTAL: 688.00 492325 02/02/2024 PRTD 117040 BOYER FORD TRUCKS INC 098P5084 01/04/2024 20240202 74.94 BOYER FORD TRUCKS INC 092P3093 01/04/2024 20240202 16.06 CHECK 492325 TOTAL: 91.00 492326 02/02/2024 PRTD 124291 BREAKTHRU BEVERAGE MINNESOTA WINE 113889795 01/10/2024 20240202 5,457.85 BREAKTHRU BEVERAGE MINNESOTA WINE 113975465 01/17/2024 20240202 2,358.05 BREAKTHRU BEVERAGE MINNESOTA WINE 113975466 01/17/2024 20240202 133.29 BREAKTHRU BEVERAGE MINNESOTA WINE 113975467 01/17/2024 20240202 573.75 BREAKTHRU BEVERAGE MINNESOTA WINE 113975477 01/17/2024 20240202 203.58 BREAKTHRU BEVERAGE MINNESOTA WINE 113975481 01/17/2024 20240202 121.15 BREAKTHRU BEVERAGE MINNESOTA WINE 113975479 01/17/2024 20240202 1,466.04 BREAKTHRU BEVERAGE MINNESOTA WINE 113975478 01/17/2024 20240202 181.15 BREAKTHRU BEVERAGE MINNESOTA WINE 113975480 01/17/2024 20240202 832.05 BREAKTHRU BEVERAGE MINNESOTA WINE 113975483 01/17/2024 20240202 1,153.65 BREAKTHRU BEVERAGE MINNESOTA WINE 113975482 01/17/2024 20240202 795.45 CHECK 492326 TOTAL: 13,276.01 492327 02/02/2024 PRTD 124529 BREAKTHRU BEVERAGE MINNESOTA BEER 113865942 01/09/2024 20240202 5,886.55 BREAKTHRU BEVERAGE MINNESOTA BEER 113865945 01/09/2024 20240202 6,512.60 BREAKTHRU BEVERAGE MINNESOTA BEER 113957563 01/16/2024 20240202 535.80 BREAKTHRU BEVERAGE MINNESOTA BEER 113957567 01/16/2024 20240202 2,385.75 BREAKTHRU BEVERAGE MINNESOTA BEER 113957565 01/16/2024 20240202 227.80 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 7 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET BREAKTHRU BEVERAGE MINNESOTA BEER 113957566 01/16/2024 20240202 30.80 BREAKTHRU BEVERAGE MINNESOTA BEER 113973740 01/17/2024 20240202 1,590.60 CHECK 492327 TOTAL: 17,169.90 492328 02/02/2024 PRTD 150972 BROKEN CLOCK BREWING COOPERATIVE 8383 01/12/2024 20240202 230.00 CHECK 492328 TOTAL: 230.00 492329 02/02/2024 PRTD 100648 BERTELSON BROTHERS INC WO-1277607-1 01/08/2024 20240202 214.62 CHECK 492329 TOTAL: 214.62 492330 02/02/2024 PRTD 119455 CAPITOL BEVERAGE SALES LP 2936472 01/17/2024 20240202 2,754.85 CAPITOL BEVERAGE SALES LP 2936470 01/11/2024 20240202 394.35 CAPITOL BEVERAGE SALES LP 2936469 01/17/2024 20240202 160.00 CAPITOL BEVERAGE SALES LP 2936471 01/17/2024 20240202 1,291.20 CAPITOL BEVERAGE SALES LP 2937226 01/19/2024 20240202 1,563.10 CAPITOL BEVERAGE SALES LP 2937225 01/19/2024 20240202 384.60 CAPITOL BEVERAGE SALES LP 2937208 01/19/2024 20240202 742.00 CAPITOL BEVERAGE SALES LP 2937480 12/30/2023 20240202 -138.00 CAPITOL BEVERAGE SALES LP 2937206 01/19/2024 20240202 80.00 CAPITOL BEVERAGE SALES LP 2937207 01/19/2024 20240202 259.90 CHECK 492330 TOTAL: 7,492.00 492331 02/02/2024 PRTD 135341 CARCIOFINI COMPANY 38638 10/23/2023 20240202 3,255.00 CHECK 492331 TOTAL: 3,255.00 492332 02/02/2024 PRTD 101515 CEMSTONE PRODUCTS COMPANY 7354449 01/03/2024 20240202 1,274.50 CHECK 492332 TOTAL: 1,274.50 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 8 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492333 02/02/2024 PRTD 105497 CENTRAL ROOFING COMPANY 34769 01/02/2024 20240202 2,200.00 CENTRAL ROOFING COMPANY 35229 01/05/2024 20240202 1,050.00 CHECK 492333 TOTAL: 3,250.00 492334 02/02/2024 PRTD 101264 CHESTER LATAWIEC JUNIOR RW500981 01/01/2024 20240202 921.49 CHECK 492334 TOTAL: 921.49 492335 02/02/2024 PRTD 160938 GOOD NAME HOSPITALITY INC 569563-1/6/24 01/06/2024 20240202 237.50 CHECK 492335 TOTAL: 237.50 492336 02/02/2024 PRTD 142028 CINTAS CORPORATION 4179424028 01/08/2024 20240202 19.20 CINTAS CORPORATION 4179424031 01/08/2024 20240202 78.65 CINTAS CORPORATION 4179083002 01/04/2024 20240202 33.68 CINTAS CORPORATION 4179887762 01/11/2024 20240202 33.68 CINTAS CORPORATION 4180594320 01/18/2024 20240202 33.68 CHECK 492336 TOTAL: 198.89 492337 02/02/2024 PRTD 142028 CINTAS CORPORATION NO.2 4155880925 05/18/2023 20240202 18.66 CINTAS CORPORATION NO.2 4158671381 06/15/2023 20240202 18.66 CINTAS CORPORATION NO.2 4161461803 07/13/2023 20240202 18.66 CINTAS CORPORATION NO.2 4164228526 08/10/2023 20240202 18.66 CINTAS CORPORATION NO.2 4167108454 09/07/2023 20240202 18.66 CINTAS CORPORATION NO.2 4169882036 10/05/2023 20240202 18.66 CINTAS CORPORATION NO.2 4171346546 10/19/2023 20240202 33.68 CINTAS CORPORATION NO.2 4172056386 10/26/2023 20240202 33.68 CINTAS CORPORATION NO.2 4172770742 11/02/2023 20240202 76.10 CINTAS CORPORATION NO.2 4173424334 11/09/2023 20240202 33.68 CINTAS CORPORATION NO.2 4174026068 11/16/2023 20240202 33.68 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 9 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CINTAS CORPORATION NO.2 4174894161 11/22/2023 20240202 33.68 CINTAS CORPORATION NO.2 4175558618 11/30/2023 20240202 76.10 CINTAS CORPORATION NO.2 4176346440 12/07/2023 20240202 33.68 CINTAS CORPORATION NO.2 4177065244 12/14/2023 20240202 33.68 CINTAS CORPORATION NO.2 4177800657 12/21/2023 20240202 33.68 CINTAS CORPORATION NO.2 4178383437 12/28/2023 20240202 76.10 CHECK 492337 TOTAL: 609.70 492338 02/02/2024 PRTD 142028 CINTAS CORPORATION 4179424063 01/08/2024 20240202 64.85 CHECK 492338 TOTAL: 64.85 492339 02/02/2024 PRTD 100684 CITY OF BLOOMINGTON 23130 01/15/2024 20240202 101,000.00 CHECK 492339 TOTAL: 101,000.00 492340 02/02/2024 PRTD 100684 CITY OF BLOOMINGTON 23142 01/16/2024 20240202 10,174.00 CHECK 492340 TOTAL: 10,174.00 492341 02/02/2024 PRTD 101837 CITY OF EDINA Q2 FY24 01/17/2024 20240202 308.32 CHECK 492341 TOTAL: 308.32 492342 02/02/2024 PRTD 101837 COMMUNICATIONS COM-2948 01/12/2024 20240202 100.00 CHECK 492342 TOTAL: 100.00 492343 02/02/2024 PRTD 139927 CITY OF ROCHESTER MN RFD-12/23 12/21/2023 20240202 906.99 CHECK 492343 TOTAL: 906.99 492344 02/02/2024 PRTD 140274 CIVICPLUS LLC 281585 01/10/2024 20240202 20,948.94 CHECK 492344 TOTAL: 20,948.94 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 10 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492345 02/02/2024 PRTD 160002 COMMERCIAL INFRASTRUCTURE CABLING I10566 12/22/2023 20240202 1,306.44 CHECK 492345 TOTAL: 1,306.44 492346 02/02/2024 PRTD 100012 CORE & MAIN U169600 01/03/2024 20240202 220.23 CORE & MAIN U171387 01/04/2024 20240202 235.31 CORE & MAIN U169480 01/04/2024 20240202 391.47 CHECK 492346 TOTAL: 847.01 492347 02/02/2024 PRTD 118805 DISCOUNT STEEL INC 5453039 01/08/2024 20240202 229.43 DISCOUNT STEEL INC 5454549 01/12/2024 20240202 329.67 CHECK 492347 TOTAL: 559.10 492348 02/02/2024 PRTD 142772 CREATIVE ARCADE 1944 01/01/2024 20240202 500.00 CHECK 492348 TOTAL: 500.00 492349 02/02/2024 PRTD 100699 CULLIGAN SOFTWATER SERVICE COMPAN 114-10079853-6 01/15/2024 20240202 141.41 CHECK 492349 TOTAL: 141.41 492350 02/02/2024 PRTD 103799 CURBSIDE LANDSCAPE & IRRIGATION 285213 01/08/2024 20240202 310.00 CURBSIDE LANDSCAPE & IRRIGATION 285349 01/09/2024 20240202 310.00 CHECK 492350 TOTAL: 620.00 492351 02/02/2024 PRTD 102514 CUTTER & BUCK INC 0097460079 01/04/2024 20240202 122.48 CHECK 492351 TOTAL: 122.48 492352 02/02/2024 PRTD 133169 DAIKIN APPLIED 3428601 01/03/2024 20240202 1,980.00 DAIKIN APPLIED 3429317 01/04/2024 20240202 973.96 CHECK 492352 TOTAL: 2,953.96 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 11 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492353 02/02/2024 PRTD 100130 DAKOTA COUNTY DCSOT-01/23 01/09/2024 20240202 1,907.09 CHECK 492353 TOTAL: 1,907.09 492354 02/02/2024 PRTD 100130 DAKOTA COUNTY DPC DCSOT-12/23 12/11/2023 20240202 823.92 CHECK 492354 TOTAL: 823.92 492355 02/02/2024 PRTD 105160 DAKOTA UNLIMITED INC 149177 12/29/2023 20240202 2,917.50 CHECK 492355 TOTAL: 2,917.50 492356 02/02/2024 PRTD 160780 DANGEROUS MAN BREWING CO LLC IN-2456 01/17/2024 20240202 276.00 DANGEROUS MAN BREWING CO LLC IN-2474 01/17/2024 20240202 155.00 CHECK 492356 TOTAL: 431.00 492357 02/02/2024 PRTD 102195 DAY INVESTMENTS LLC P69135279 01/02/2024 20240202 42.30 CHECK 492357 TOTAL: 42.30 492358 02/02/2024 PRTD 121103 DIRECTV GROUP INC 045419181X240119 01/19/2024 20240202 142.56 CHECK 492358 TOTAL: 142.56 492359 02/02/2024 PRTD 121103 DIRECTV GROUP INC 051616649X240120 01/22/2024 20240202 139.14 CHECK 492359 TOTAL: 139.14 492360 02/02/2024 PRTD 142458 EDINA MARKET STREET LLC TIF Payment 01/22/2401/22/2024 20240202 325,666.88 CHECK 492360 TOTAL: 325,666.88 492361 02/02/2024 PRTD 118583 EDINA PROFESSIONAL FIREFIGHTERS A Union Dues (231208) 12/08/2023 20240202 3,611.79 CHECK 492361 TOTAL: 3,611.79 492362 02/02/2024 PRTD 160062 ELM CREEK BREWING COMPANY E-5936 01/12/2024 20240202 112.16 ELM CREEK BREWING COMPANY E-5975 01/16/2024 20240202 400.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 12 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492362 TOTAL: 512.16 492363 02/02/2024 PRTD 104733 EMERGENCY MEDICAL PRODUCTS INC 2608018 01/04/2024 20240202 19.62 EMERGENCY MEDICAL PRODUCTS INC 2608149 01/05/2024 20240202 199.99 CHECK 492363 TOTAL: 219.61 492364 02/02/2024 PRTD 160951 EPTURA INC INV-23846 12/28/2023 20240202 3,033.45 CHECK 492364 TOTAL: 3,033.45 492365 02/02/2024 PRTD 100752 ESS BROTHERS & SONS INC DD10978 01/05/2024 20240202 3,781.20 CHECK 492365 TOTAL: 3,781.20 492366 02/02/2024 PRTD 160613 FIDELITY SECURITY LIFE INSURANCE 166082165 01/01/2024 20240202 1,023.51 FIDELITY SECURITY LIFE INSURANCE 166083788 01/01/2024 20240202 16.70 CHECK 492366 TOTAL: 1,040.21 492367 02/02/2024 PRTD 147181 FALLING BREWERY - BERGMAN LEDGE L E-12951 01/18/2024 20240202 201.00 CHECK 492367 TOTAL: 201.00 492368 02/02/2024 PRTD 106035 FASTENAL COMPANY MNTC1282584 10/03/2023 20240202 96.48 CHECK 492368 TOTAL: 96.48 492369 02/02/2024 PRTD 103600 FERGUSON US HOLDINGS INC 0521718 01/04/2024 20240202 8,388.32 FERGUSON US HOLDINGS INC 0523750 01/04/2024 20240202 4,958.00 CHECK 492369 TOTAL: 13,346.32 492370 02/02/2024 PRTD 141837 DAIOHS USA INC 014364 01/05/2024 20240202 1,562.05 CHECK 492370 TOTAL: 1,562.05 492371 02/02/2024 PRTD 102727 FORCE AMERICA DISTRIBUTING LLC IN001-1789763 01/03/2024 20240202 1,041.66 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 13 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492371 TOTAL: 1,041.66 492372 02/02/2024 PRTD 102456 GALLS PARENT HOLDINGS LLC 026678575 01/02/2024 20240202 19.98 GALLS PARENT HOLDINGS LLC 026678605 01/02/2024 20240202 9.79 GALLS PARENT HOLDINGS LLC 026678618 01/02/2024 20240202 416.13 GALLS PARENT HOLDINGS LLC 026678621 01/02/2024 20240202 43.01 GALLS PARENT HOLDINGS LLC 026689619 01/03/2024 20240202 119.99 GALLS PARENT HOLDINGS LLC 026698135 01/04/2024 20240202 107.97 GALLS PARENT HOLDINGS LLC 026700963 01/04/2024 20240202 49.99 GALLS PARENT HOLDINGS LLC 026729948 01/08/2024 20240202 49.99 GALLS PARENT HOLDINGS LLC 026729949 01/08/2024 20240202 56.58 GALLS PARENT HOLDINGS LLC 026729965 01/08/2024 20240202 163.99 GALLS PARENT HOLDINGS LLC 026729967 01/08/2024 20240202 6.59 GALLS PARENT HOLDINGS LLC 026729991 01/08/2024 20240202 1,301.94 CHECK 492372 TOTAL: 2,345.95 492373 02/02/2024 PRTD 101103 WW GRAINGER 9949401617 01/02/2024 20240202 37.70 WW GRAINGER 9949080072 01/02/2024 20240202 263.82 WW GRAINGER 9952965110 01/05/2024 20240202 20.86 WW GRAINGER 9952965128 01/05/2024 20240202 69.61 CHECK 492373 TOTAL: 391.99 492374 02/02/2024 PRTD 137831 METRO WATERSHED PARTNERS 2024 Membership 12/15/2023 20240202 3,300.00 CHECK 492374 TOTAL: 3,300.00 492375 02/02/2024 PRTD 100797 HAWKINS INC 6660182 01/05/2024 20240202 9,940.09 CHECK 492375 TOTAL: 9,940.09 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 14 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492376 02/02/2024 PRTD 143563 HEADFLYER BREWING E-5554 01/12/2024 20240202 173.00 CHECK 492376 TOTAL: 173.00 492377 02/02/2024 PRTD 122093 GROUP HEALTHPLAN INC 13936 01/02/2024 20240202 245.00 GROUP HEALTHPLAN INC 126582094 01/01/2024 20240202 510,481.62 GROUP HEALTHPLAN INC 126987770 01/24/2024 20240202 504,316.18 CHECK 492377 TOTAL: 1,015,042.80 492378 02/02/2024 PRTD 122093 GROUP HEALTHPLAN INC 126465698 01/01/2024 20240202 25,836.65 GROUP HEALTHPLAN INC 126952991 01/24/2024 20240202 18,354.47 CHECK 492378 TOTAL: 44,191.12 492379 02/02/2024 PRTD 103085 HENNEPIN COUNTY ACCOUNTING SERVIC 1000217102 01/03/2024 20240202 2,429.10 CHECK 492379 TOTAL: 2,429.10 492380 02/02/2024 PRTD 103085 HENNEPIN COUNTY ACCOUNTING SERVIC 1000218042 01/01/2024 20240202 58.00 CHECK 492380 TOTAL: 58.00 492381 02/02/2024 PRTD 103085 HENNEPIN COUNTY PROPERTY TAX 24-2023-AC 01/19/2024 20240202 9,887.53 CHECK 492381 TOTAL: 9,887.53 492382 02/02/2024 PRTD 143585 HENNEPIN HEALTHCARE 0000001874 01/18/2024 20240202 425.00 HENNEPIN HEALTHCARE 0000001873 01/18/2024 20240202 325.00 CHECK 492382 TOTAL: 750.00 492383 02/02/2024 PRTD 160008 RACHEL PETERSON 3383 01/02/2024 20240202 1,580.60 CHECK 492383 TOTAL: 1,580.60 492384 02/02/2024 PRTD 137677 HAMMEL GREEN AND ABRAHAMSON INC 246440 01/05/2024 20240202 10,586.33 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 15 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492384 TOTAL: 10,586.33 492385 02/02/2024 PRTD 104375 HOHENSTEINS INC 681027 01/16/2024 20240202 3,759.60 HOHENSTEINS INC 681026 01/16/2024 20240202 27.30 HOHENSTEINS INC 680991 01/16/2024 20240202 405.00 HOHENSTEINS INC 680984 01/16/2024 20240202 1,104.30 HOHENSTEINS INC 680986 01/16/2024 20240202 251.50 HOHENSTEINS INC 680985 01/16/2024 20240202 120.00 HOHENSTEINS INC 681024 01/16/2024 20240202 700.65 HOHENSTEINS INC 681025 12/30/2023 20240202 -120.00 HOHENSTEINS INC 681023 01/16/2024 20240202 67.50 CHECK 492385 TOTAL: 6,315.85 492386 02/02/2024 PRTD 116680 HP INC 9018155020 01/10/2024 20240202 11,808.70 HP INC 9018155021 01/10/2024 20240202 10,740.80 HP INC 9018155023 01/10/2024 20240202 11,371.40 CHECK 492386 TOTAL: 33,920.90 492387 02/02/2024 PRTD 136125 HYDRO-KLEAN LLC 077179 02/28/2022 20240202 3,582.00 CHECK 492387 TOTAL: 3,582.00 492388 02/02/2024 PRTD 120085 IDEAL SERVICE 12714 12/30/2023 20240202 152.50 CHECK 492388 TOTAL: 152.50 492389 02/02/2024 PRTD 129508 IMPACT MAILING OF MINNESOTA INC 209224 01/05/2024 20240202 4,840.16 CHECK 492389 TOTAL: 4,840.16 492390 02/02/2024 PRTD 100814 INDELCO PLASTICS CORPORATION INV437875 01/04/2024 20240202 383.76 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 16 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492390 TOTAL: 383.76 492391 02/02/2024 PRTD 146337 INDUSTRIAL BATTERY PRODUCTS INC 80065865 12/26/2023 20240202 404.00 INDUSTRIAL BATTERY PRODUCTS INC 80065939 12/29/2023 20240202 364.00 CHECK 492391 TOTAL: 768.00 492392 02/02/2024 PRTD 129619 INGERSOLL-RAND COMPANY 31109461 01/05/2024 20240202 436.32 CHECK 492392 TOTAL: 436.32 492393 02/02/2024 PRTD 160653 INSIGHT BREWING COMPANY LLC 10764 01/17/2024 20240202 307.50 INSIGHT BREWING COMPANY LLC 10760 01/17/2024 20240202 180.00 CHECK 492393 TOTAL: 487.50 492394 02/02/2024 PRTD 160955 LAKEFIELD VETERINARY GROUP INC 884855 01/02/2024 20240202 773.99 CHECK 492394 TOTAL: 773.99 492395 02/02/2024 PRTD 150898 INVICTUS BREWING INC 8100 01/17/2024 20240202 244.00 CHECK 492395 TOTAL: 244.00 492396 02/02/2024 PRTD 160768 I & S GROUP INC 98382 10/31/2023 20240202 850.00 CHECK 492396 TOTAL: 850.00 492397 02/02/2024 PRTD 100828 JERRY'S ENTERPRISES INC FIRE-12/2023 12/25/2023 20240202 191.97 CHECK 492397 TOTAL: 191.97 492398 02/02/2024 PRTD 132592 JF AHERN CO 624740 01/05/2024 20240202 265.00 CHECK 492398 TOTAL: 265.00 492399 02/02/2024 PRTD 150045 JOHNNIE-0 INC 1488898 12/13/2023 20240202 58.80 JOHNNIE-0 INC 1488899 12/13/2023 20240202 61.40 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 17 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492399 TOTAL: 120.20 492400 02/02/2024 PRTD 100835 ARTISAN BEER COMPANY 3653584 01/12/2024 20240202 203.00 ARTISAN BEER COMPANY 3653586 01/12/2024 20240202 101.50 ARTISAN BEER COMPANY 3653585 01/17/2024 20240202 304.50 ARTISAN BEER COMPANY 3654504 01/18/2024 20240202 1,558.65 ARTISAN BEER COMPANY 3654506 01/18/2024 20240202 203.00 ARTISAN BEER COMPANY 3654505 01/18/2024 20240202 147.65 ARTISAN BEER COMPANY 3654508 01/18/2024 20240202 258.35 ARTISAN BEER COMPANY 3654507 01/18/2024 20240202 2,044.75 ARTISAN BEER COMPANY 3654509 01/18/2024 20240202 80.00 ARTISAN BEER COMPANY 3654501 01/18/2024 20240202 284.60 ARTISAN BEER COMPANY 3654503 01/18/2024 20240202 33.80 ARTISAN BEER COMPANY 3654502 01/18/2024 20240202 226.00 CHECK 492400 TOTAL: 5,445.80 492401 02/02/2024 PRTD 100835 PHILLIPS WINE & SPIRITS 6718579/516577 01/04/2024 20240202 6,063.71 PHILLIPS WINE & SPIRITS 516572 01/17/2024 20240202 -24.00 PHILLIPS WINE & SPIRITS 6724961 01/18/2024 20240202 170.80 PHILLIPS WINE & SPIRITS 6724966 01/18/2024 20240202 262.80 PHILLIPS WINE & SPIRITS 6724968 01/18/2024 20240202 454.00 PHILLIPS WINE & SPIRITS 6724963 01/18/2024 20240202 81.40 PHILLIPS WINE & SPIRITS 6724967 01/18/2024 20240202 2,813.61 PHILLIPS WINE & SPIRITS 6724964 01/18/2024 20240202 153.40 PHILLIPS WINE & SPIRITS 6724959 01/18/2024 20240202 646.15 PHILLIPS WINE & SPIRITS 6724957 01/18/2024 20240202 614.60 PHILLIPS WINE & SPIRITS 6724958 01/18/2024 20240202 454.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 18 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET PHILLIPS WINE & SPIRITS 6724965 01/18/2024 20240202 262.80 CHECK 492401 TOTAL: 11,953.27 492402 02/02/2024 PRTD 100835 WINE MERCHANTS 7458844 01/18/2024 20240202 1,924.74 WINE MERCHANTS 7458846 01/18/2024 20240202 69.40 WINE MERCHANTS 7458845 01/18/2024 20240202 3,295.20 WINE MERCHANTS 7458843 01/18/2024 20240202 282.78 CHECK 492402 TOTAL: 5,572.12 492403 02/02/2024 PRTD 100835 JOHNSON BROTHERS LIQUOR CO 2466684 01/18/2024 20240202 895.57 JOHNSON BROTHERS LIQUOR CO 2466694 01/18/2024 20240202 1,665.50 JOHNSON BROTHERS LIQUOR CO 2466702 01/18/2024 20240202 722.80 JOHNSON BROTHERS LIQUOR CO 2466697 01/18/2024 20240202 190.80 JOHNSON BROTHERS LIQUOR CO 2466690 01/18/2024 20240202 446.18 JOHNSON BROTHERS LIQUOR CO 2466685 01/18/2024 20240202 897.42 JOHNSON BROTHERS LIQUOR CO 2466701 01/18/2024 20240202 960.80 JOHNSON BROTHERS LIQUOR CO 2466704 01/18/2024 20240202 113.40 JOHNSON BROTHERS LIQUOR CO 2466691 01/18/2024 20240202 370.65 JOHNSON BROTHERS LIQUOR CO 2466692 01/18/2024 20240202 721.80 JOHNSON BROTHERS LIQUOR CO 2466686 01/18/2024 20240202 856.40 JOHNSON BROTHERS LIQUOR CO 2466698 01/18/2024 20240202 245.80 JOHNSON BROTHERS LIQUOR CO 2466703 01/18/2024 20240202 1,707.30 JOHNSON BROTHERS LIQUOR CO 2466695 01/18/2024 20240202 1,439.30 JOHNSON BROTHERS LIQUOR CO 2466688 01/18/2024 20240202 100.40 JOHNSON BROTHERS LIQUOR CO 2466687 01/18/2024 20240202 732.24 JOHNSON BROTHERS LIQUOR CO 2466682 01/18/2024 20240202 517.16 JOHNSON BROTHERS LIQUOR CO 2466693 01/18/2024 20240202 643.20 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 19 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET JOHNSON BROTHERS LIQUOR CO 2466699 01/18/2024 20240202 145.40 JOHNSON BROTHERS LIQUOR CO 2466683 01/18/2024 20240202 406.88 JOHNSON BROTHERS LIQUOR CO 2466689 01/18/2024 20240202 74.13 JOHNSON BROTHERS LIQUOR CO 2466696 01/18/2024 20240202 105.40 JOHNSON BROTHERS LIQUOR CO 2466700 01/18/2024 20240202 438.00 CHECK 492403 TOTAL: 14,396.53 492404 02/02/2024 PRTD 160105 KILLMER ELECTRIC CO., INC. W22291 12/29/2023 20240202 1,558.00 CHECK 492404 TOTAL: 1,558.00 492405 02/02/2024 PRTD 130042 KULLY SUPPLY INC 631646 01/03/2024 20240202 31.50 CHECK 492405 TOTAL: 31.50 492406 02/02/2024 PRTD 151024 LA DONA SBC 6846 01/17/2024 20240202 120.00 CHECK 492406 TOTAL: 120.00 492407 02/02/2024 PRTD 143544 TANK, ALICE K 75 12/15/2023 20240202 971.25 TANK, ALICE K 76 12/15/2023 20240202 33,291.25 CHECK 492407 TOTAL: 34,262.50 492408 02/02/2024 PRTD 101220 LANO EQUIPMENT INC 01-168945 10/23/2023 20240202 14,372.81 CHECK 492408 TOTAL: 14,372.81 492409 02/02/2024 PRTD 100852 LAWSON PRODUCTS INC 9311195607 01/05/2024 20240202 568.22 LAWSON PRODUCTS INC 9311195608 01/05/2024 20240202 1,596.27 CHECK 492409 TOTAL: 2,164.49 492410 02/02/2024 PRTD 135867 LIBATION PROJECT 67204 01/16/2024 20240202 531.92 LIBATION PROJECT 67202 01/16/2024 20240202 226.04 LIBATION PROJECT 67203 01/16/2024 20240202 552.08 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 20 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492410 TOTAL: 1,310.04 492411 02/02/2024 PRTD 160548 LUCE LINE BREWING CO LLC E-2092 01/18/2024 20240202 195.00 LUCE LINE BREWING CO LLC E-2091 01/18/2024 20240202 322.00 CHECK 492411 TOTAL: 517.00 492412 02/02/2024 PRTD 141916 LUPULIN BREWING COMPANY 58270 01/16/2024 20240202 198.00 LUPULIN BREWING COMPANY 002502 01/18/2024 20240202 -10.00 CHECK 492412 TOTAL: 188.00 492413 02/02/2024 PRTD 160471 MAGNEY CONSTRUCTION INC ENG 22-15 #15 01/04/2024 20240202 746,881.93 CHECK 492413 TOTAL: 746,881.93 492414 02/02/2024 PRTD 160909 CENTER FOR ENERGY AND ENVIRONMENT 4DResilient-Manion 01/16/2024 20240202 1,404.00 CHECK 492414 TOTAL: 1,404.00 492415 02/02/2024 PRTD 134063 MANSFIELD OIL COMPANY 24942514 01/02/2024 20240202 17,577.69 CHECK 492415 TOTAL: 17,577.69 492416 02/02/2024 PRTD 160276 MAPET 00335 01/02/2024 20240202 35.00 CHECK 492416 TOTAL: 35.00 492417 02/02/2024 PRTD 100869 MARTIN-MCALLISTER CONSULTING PSYC 15830 12/31/2023 20240202 3,000.00 CHECK 492417 TOTAL: 3,000.00 492418 02/02/2024 PRTD 141215 MAVERICK WINE LLC INV1152309/1152295 01/10/2024 20240202 758.46 MAVERICK WINE LLC INV1154419 01/12/2024 20240202 169.50 MAVERICK WINE LLC INV1156059/1156058 01/17/2024 20240202 609.00 MAVERICK WINE LLC INV1156060 01/17/2024 20240202 413.46 MAVERICK WINE LLC INV1156054 01/17/2024 20240202 527.50 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 21 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET MAVERICK WINE LLC INV1156056 01/17/2024 20240202 261.54 MAVERICK WINE LLC INV1156053 01/17/2024 20240202 667.50 MAVERICK WINE LLC INV1156057 01/17/2024 20240202 527.70 CHECK 492418 TOTAL: 3,934.66 492419 02/02/2024 PRTD 146040 STRAYER, JUSTIN IN-7588 01/17/2024 20240202 962.75 STRAYER, JUSTIN IN-7589 01/17/2024 20240202 166.50 CHECK 492419 TOTAL: 1,129.25 492420 02/02/2024 PRTD 101483 MENARDS 77997 01/03/2024 20240202 499.00 CHECK 492420 TOTAL: 499.00 492421 02/02/2024 PRTD 101483 MENARDS 95129 12/19/2023 20240202 81.91 MENARDS 95891 01/04/2024 20240202 164.89 MENARDS 96023 01/05/2024 20240202 6.78 MENARDS 96021 01/05/2024 20240202 161.41 MENARDS 96022 01/05/2024 20240202 5.84 MENARDS 96183 01/08/2024 20240202 11.09 MENARDS 95842 01/02/2024 20240202 138.24 CHECK 492421 TOTAL: 570.16 492422 02/02/2024 PRTD 160945 METRO CHIEF FIRE OFFICERS ASSOCIA 2024 Dues-Slama 01/04/2024 20240202 100.00 CHECK 492422 TOTAL: 100.00 492423 02/02/2024 PRTD 101161 MIDWEST CHEMICAL SUPPLY INC 45012 01/04/2024 20240202 326.90 MIDWEST CHEMICAL SUPPLY INC 45009 01/03/2024 20240202 899.87 MIDWEST CHEMICAL SUPPLY INC 45026 01/05/2024 20240202 261.68 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 22 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492423 TOTAL: 1,488.45 492424 02/02/2024 PRTD 134387 MIDWEST MAILING SYSTEMS INC 79929 04/28/2023 20240202 367.12 MIDWEST MAILING SYSTEMS INC 80144 09/29/2023 20240202 2,891.98 MIDWEST MAILING SYSTEMS INC 80029 07/07/2023 20240202 332.86 MIDWEST MAILING SYSTEMS INC 80005 06/30/2023 20240202 213.09 CHECK 492424 TOTAL: 3,805.05 492425 02/02/2024 PRTD 101952 MINNESOTA PLAYGROUND INC 2024001 01/03/2024 20240202 16,402.00 CHECK 492425 TOTAL: 16,402.00 492426 02/02/2024 PRTD 101559 MINNESOTA STATE FIRE CHIEFS ASSN 7157 12/19/2023 20240202 435.00 CHECK 492426 TOTAL: 435.00 492427 02/02/2024 PRTD 120604 MINT CONDITION DETAILING INC 72596 01/04/2024 20240202 300.00 CHECK 492427 TOTAL: 300.00 492428 02/02/2024 PRTD 128914 BJKK DEVELOPMENT 35697 01/03/2024 20240202 105.84 BJKK DEVELOPMENT 35698 01/03/2024 20240202 150.97 CHECK 492428 TOTAL: 256.81 492429 02/02/2024 PRTD 140955 MODIST BREWING LLC E-47562 01/16/2024 20240202 600.00 MODIST BREWING LLC E-47561 01/16/2024 20240202 377.50 MODIST BREWING LLC E-47567 01/16/2024 20240202 600.00 CHECK 492429 TOTAL: 1,577.50 492430 02/02/2024 PRTD 143339 MR CUTTING EDGE 6146 12/31/2023 20240202 398.00 CHECK 492430 TOTAL: 398.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 23 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492431 02/02/2024 PRTD 101390 MUNICIPAL EMERGENCY SERVICES INC IN1984568 12/29/2023 20240202 642.35 CHECK 492431 TOTAL: 642.35 492432 02/02/2024 PRTD 101390 MUNICIPAL EMERGENCY SERVICES IN1987970 01/08/2024 20240202 340.30 CHECK 492432 TOTAL: 340.30 492433 02/02/2024 PRTD 160072 NAC MECHANICAL & ELECTRICAL SERVI 220504 01/02/2024 20240202 2,922.00 CHECK 492433 TOTAL: 2,922.00 492434 02/02/2024 PRTD 100683 CHEMSEARCH 8527099 01/07/2024 20240202 851.49 CHECK 492434 TOTAL: 851.49 492435 02/02/2024 PRTD 100076 NEW FRANCE WINE CO 217303 01/17/2024 20240202 687.67 NEW FRANCE WINE CO 217302 01/17/2024 20240202 315.50 CHECK 492435 TOTAL: 1,003.17 492436 02/02/2024 PRTD 125089 NOKOMIS SHOE SHOP 857613 01/05/2024 20240202 199.95 NOKOMIS SHOE SHOP 852624 06/22/2023 20240202 189.95 CHECK 492436 TOTAL: 389.90 492437 02/02/2024 PRTD 143137 NORTHERN STAR COUNCIL, BOY SCOUTS 2503462174 01/02/2024 20240202 590.00 CHECK 492437 TOTAL: 590.00 492438 02/02/2024 PRTD 100926 BLUETARP FINANCIAL INC 542501008249062 01/08/2024 20240202 186.14 CHECK 492438 TOTAL: 186.14 492439 02/02/2024 PRTD 160281 OHLAND COMMERCIAL SERVICES LLC 010124 01/01/2024 20240202 700.00 CHECK 492439 TOTAL: 700.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 24 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492440 02/02/2024 PRTD 100936 OLSEN CHAIN & CABLE CO INC 710190 01/02/2024 20240202 115.08 CHECK 492440 TOTAL: 115.08 492441 02/02/2024 PRTD 999995 BRS FIELD OPS LLC ED207088-Refund 01/22/2024 20240202 146.88 CHECK 492441 TOTAL: 146.88 492442 02/02/2024 PRTD 999995 Glowing Heath & Home ED209739-refund 01/19/2024 20240202 62.72 CHECK 492442 TOTAL: 62.72 492443 02/02/2024 PRTD 999994 Life Safety Systems ED210821-Refund 01/10/2024 20240202 16.00 CHECK 492443 TOTAL: 16.00 492444 02/02/2024 PRTD 999997 KAMIL SAYEGH 99534 01/25/2024 20240202 217.42 CHECK 492444 TOTAL: 217.42 492445 02/02/2024 PRTD 999997 PUNJWANI, SHAHNAWAZ 100011 01/31/2024 20240202 3,641.03 CHECK 492445 TOTAL: 3,641.03 492446 02/02/2024 PRTD 160954 OUTFRONT MINNESOTA COMMUNITY SERV 3110 12/31/2023 20240202 3,000.00 CHECK 492446 TOTAL: 3,000.00 492447 02/02/2024 PRTD 100940 OWENS TECHNOLOGY COMPANIES INC 1741 01/08/2024 20240202 901.00 OWENS TECHNOLOGY COMPANIES INC 1795 01/08/2024 20240202 1,395.00 CHECK 492447 TOTAL: 2,296.00 492448 02/02/2024 PRTD 100944 PAUSTIS WINE COMPANY 224475 01/17/2024 20240202 -120.50 PAUSTIS WINE COMPANY 225778 01/16/2024 20240202 1,390.00 PAUSTIS WINE COMPANY 225829 01/16/2024 20240202 123.00 PAUSTIS WINE COMPANY 225784 01/17/2024 20240202 192.00 PAUSTIS WINE COMPANY 225799 01/16/2024 20240202 351.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 25 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492448 TOTAL: 1,935.50 492449 02/02/2024 PRTD 100945 PEPSI-COLA COMPANY 53923804 01/22/2024 20240202 1,062.32 PEPSI-COLA COMPANY 32639308 01/18/2024 20240202 483.10 CHECK 492449 TOTAL: 1,545.42 492450 02/02/2024 PRTD 149249 PEQUOD DISTRIBUTING W-216797 01/18/2024 20240202 180.00 PEQUOD DISTRIBUTING W-216712 01/16/2024 20240202 -19.72 PEQUOD DISTRIBUTING W-216539 01/13/2024 20240202 -39.58 PEQUOD DISTRIBUTING W-216798 01/18/2024 20240202 120.00 CHECK 492450 TOTAL: 240.70 492451 02/02/2024 PRTD 160131 PER MAR SECURITY AND RESEARCH COR 3244820 01/23/2024 20240202 2,163.87 CHECK 492451 TOTAL: 2,163.87 492452 02/02/2024 PRTD 138081 PETERSON SALT & WATER TREATMENT 215102 01/05/2024 20240202 158.25 CHECK 492452 TOTAL: 158.25 492453 02/02/2024 PRTD 160501 PFM ASSET MANAGEMENT LLC 14062419 12/31/2023 20240202 3,357.18 CHECK 492453 TOTAL: 3,357.18 492454 02/02/2024 PRTD 145866 PLATINUM DANCE CENTER LLC 000138 01/08/2024 20240202 4,487.00 CHECK 492454 TOTAL: 4,487.00 492455 02/02/2024 PRTD 100958 PLUNKETT'S PEST CONTROL 8378334 01/02/2024 20240202 69.44 CHECK 492455 TOTAL: 69.44 492456 02/02/2024 PRTD 130212 POWDER COATING TECHNOLOGIES INC 61047 11/16/2023 20240202 1,344.00 CHECK 492456 TOTAL: 1,344.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 26 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492457 02/02/2024 PRTD 105690 PRO-TEC DESIGN INC 112726 12/31/2023 20240202 56,096.19 CHECK 492457 TOTAL: 56,096.19 492458 02/02/2024 PRTD 138267 QUALITY LOCKSMITH INC QLS27058 01/05/2024 20240202 197.50 CHECK 492458 TOTAL: 197.50 492459 02/02/2024 PRTD 160037 RACHEL CONTRACTING, LLC ENG 21032 #16 01/08/2024 20240202 5,563.44 CHECK 492459 TOTAL: 5,563.44 492460 02/02/2024 PRTD 138298 RED BULL DISTRIBUTION COMPANY INC 2014382331 01/18/2024 20240202 374.10 CHECK 492460 TOTAL: 374.10 492461 02/02/2024 PRTD 114799 RES GREAT LAKES LLC IN43200 01/03/2024 20240202 135.00 RES GREAT LAKES LLC IN43326 01/05/2024 20240202 1,845.00 RES GREAT LAKES LLC IN43328 01/05/2024 20240202 515.00 CHECK 492461 TOTAL: 2,495.00 492462 02/02/2024 PRTD 140989 S M HENTGES & SONS INC ENG 22-2 #14 01/04/2024 20240202 144,165.25 CHECK 492462 TOTAL: 144,165.25 492463 02/02/2024 PRTD 117099 EARL F ANDERSEN INC 0135093-IN 01/04/2024 20240202 1,802.50 CHECK 492463 TOTAL: 1,802.50 492464 02/02/2024 PRTD 144553 SALTCO LLC 124050 12/31/2023 20240202 930.98 CHECK 492464 TOTAL: 930.98 492465 02/02/2024 PRTD 103409 KELBRO COMPANY 2980772 01/18/2024 20240202 42.10 KELBRO COMPANY 2980775 01/18/2024 20240202 24.32 CHECK 492465 TOTAL: 66.42 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 27 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492466 02/02/2024 PRTD 160278 ROHN INDUSTRIES, INC 0015852 01/05/2024 20240202 35.46 CHECK 492466 TOTAL: 35.46 492467 02/02/2024 PRTD 120784 WALSH GRAPHICS INC 18928 01/03/2024 20240202 274.08 CHECK 492467 TOTAL: 274.08 492468 02/02/2024 PRTD 160949 QUIPMENT SIMULATIONS LLC 18908 01/05/2024 20240202 1,395.00 CHECK 492468 TOTAL: 1,395.00 492469 02/02/2024 PRTD 132195 SMALL LOT MN MN73358 01/16/2024 20240202 164.96 CHECK 492469 TOTAL: 164.96 492470 02/02/2024 PRTD 100430 SNAP-ON INDUSTRIAL ARV/60008751 01/04/2024 20240202 15.39 CHECK 492470 TOTAL: 15.39 492471 02/02/2024 PRTD 127878 SOUTHERN GLAZERS WINE & SPIRITS L 2434763 01/17/2024 20240202 3,059.15 SOUTHERN GLAZERS WINE & SPIRITS L 2434762 01/17/2024 20240202 2,842.90 SOUTHERN GLAZERS WINE & SPIRITS L 2434761 01/17/2024 20240202 2,375.25 SOUTHERN GLAZERS WINE & SPIRITS L 2434759 01/17/2024 20240202 93.60 SOUTHERN GLAZERS WINE & SPIRITS L 2434760 01/17/2024 20240202 1,345.60 SOUTHERN GLAZERS WINE & SPIRITS L 2434764 01/17/2024 20240202 231.80 SOUTHERN GLAZERS WINE & SPIRITS L 2434767 01/17/2024 20240202 1,233.80 SOUTHERN GLAZERS WINE & SPIRITS L 2434768 01/17/2024 20240202 780.40 SOUTHERN GLAZERS WINE & SPIRITS L 2434765 01/17/2024 20240202 227.20 SOUTHERN GLAZERS WINE & SPIRITS L 2434757 01/17/2024 20240202 993.56 SOUTHERN GLAZERS WINE & SPIRITS L 2434758 01/17/2024 20240202 417.60 SOUTHERN GLAZERS WINE & SPIRITS L 2434756 01/17/2024 20240202 200.80 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 28 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492471 TOTAL: 13,801.66 492472 02/02/2024 PRTD 139006 DEPARTMENT OF HUMAN SERVICES 000000000001779 01/12/2024 20240202 13,506.00 CHECK 492472 TOTAL: 13,506.00 492473 02/02/2024 PRTD 133068 STEEL TOE BREWING LLC 53601 01/17/2024 20240202 132.00 STEEL TOE BREWING LLC 53585 01/17/2024 20240202 173.00 STEEL TOE BREWING LLC 53622 01/17/2024 20240202 140.00 CHECK 492473 TOTAL: 445.00 492474 02/02/2024 PRTD 160772 SUMMER LAKES BEVERAGE LLC 6956 01/16/2024 20240202 897.75 CHECK 492474 TOTAL: 897.75 492475 02/02/2024 PRTD 122511 SWANK MOTION PICTURES INC RG 3547511 01/03/2024 20240202 255.00 CHECK 492475 TOTAL: 255.00 492476 02/02/2024 PRTD 119864 SYSCO MINNESOTA INC 547061960 01/12/2024 20240202 641.61 CHECK 492476 TOTAL: 641.61 492477 02/02/2024 PRTD 146870 TERRY'S HARDWARE 331453/1 12/20/2023 20240202 299.70 TERRY'S HARDWARE 331739/1 01/04/2024 20240202 340.28 CHECK 492477 TOTAL: 639.98 492478 02/02/2024 PRTD 134673 TOTAL MECHANICAL SYSTEMS INC PM5064 01/02/2024 20240202 2,554.00 TOTAL MECHANICAL SYSTEMS INC S8916 01/01/2024 20240202 828.00 TOTAL MECHANICAL SYSTEMS INC S9037 01/05/2024 20240202 344.00 TOTAL MECHANICAL SYSTEMS INC S9038 01/05/2024 20240202 486.00 TOTAL MECHANICAL SYSTEMS INC S9052 01/05/2024 20240202 761.75 CHECK 492478 TOTAL: 4,973.75 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 29 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492479 02/02/2024 PRTD 104064 TRANS UNION RISK AND ALTERNATIVE 269634-202312-1 01/01/2024 20240202 163.60 CHECK 492479 TOTAL: 163.60 492480 02/02/2024 PRTD 101360 TWIN CITY HARDWARE COMPANY INC PSI2240697 01/08/2024 20240202 42.34 CHECK 492480 TOTAL: 42.34 492481 02/02/2024 PRTD 103973 ULINE INC 172836698 01/05/2024 20240202 2,549.65 CHECK 492481 TOTAL: 2,549.65 492482 02/02/2024 PRTD 160648 UNIFIRST CORPORATION 1410034175 01/08/2024 20240202 46.82 UNIFIRST CORPORATION 1410034176 01/08/2024 20240202 31.61 UNIFIRST CORPORATION 1410034173 01/08/2024 20240202 38.63 UNIFIRST CORPORATION 1410034174 01/08/2024 20240202 31.61 CHECK 492482 TOTAL: 148.67 492483 02/02/2024 PRTD 144033 USS MINNESOTA ONE MT LLC 77588 01/16/2024 20240202 1,242.11 CHECK 492483 TOTAL: 1,242.11 492484 02/02/2024 PRTD 101058 VAN PAPER COMPANY 058513 12/27/2023 20240202 82.64 CHECK 492484 TOTAL: 82.64 492485 02/02/2024 PRTD 160036 VAULT HEALTH FL00614520 01/04/2024 20240202 60.10 CHECK 492485 TOTAL: 60.10 492486 02/02/2024 PRTD 144209 VENN BREWING COMPANY LLC 5616 01/17/2024 20240202 311.00 VENN BREWING COMPANY LLC 5622 01/17/2024 20240202 90.00 VENN BREWING COMPANY LLC 5621 01/17/2024 20240202 160.00 VENN BREWING COMPANY LLC 5620 01/17/2024 20240202 110.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 30 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492486 TOTAL: 671.00 492487 02/02/2024 PRTD 101066 VIKING ELECTRIC SUPPLY S007664237.001 01/04/2024 20240202 272.30 VIKING ELECTRIC SUPPLY S007414167.001 01/05/2024 20240202 150.84 CHECK 492487 TOTAL: 423.14 492488 02/02/2024 PRTD 119454 VINOCOPIA INC 0344609-IN 01/18/2024 20240202 53.25 VINOCOPIA INC 0344607-IN 01/18/2024 20240202 2,595.00 VINOCOPIA INC 0344608-IN 01/18/2024 20240202 250.50 VINOCOPIA INC 0344603-IN 01/18/2024 20240202 53.25 VINOCOPIA INC 0344604-IN 01/18/2024 20240202 344.00 VINOCOPIA INC 0344605-IN 01/18/2024 20240202 53.25 CHECK 492488 TOTAL: 3,349.25 492489 02/02/2024 PRTD 120627 VISTAR 70706782 01/05/2024 20240202 1,476.03 CHECK 492489 TOTAL: 1,476.03 492490 02/02/2024 PRTD 130574 WATSON COMPANY 139314 01/04/2024 20240202 784.96 CHECK 492490 TOTAL: 784.96 492491 02/02/2024 PRTD 160537 WEX HEALTH INC 0001878757-IN 12/31/2023 20240202 1,027.75 CHECK 492491 TOTAL: 1,027.75 492492 02/02/2024 PRTD 101033 WINE COMPANY 211693 08/10/2022 20240202 -52.00 WINE COMPANY 239847 06/09/2023 20240202 -8.00 WINE COMPANY 248258 10/05/2023 20240202 -20.00 WINE COMPANY 257395 01/17/2024 20240202 530.00 WINE COMPANY 257396 01/17/2024 20240202 544.00 WINE COMPANY 257399 01/17/2024 20240202 2,320.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 31 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET WINE COMPANY 257392 01/17/2024 20240202 346.00 WINE COMPANY 257393 01/17/2024 20240202 584.00 CHECK 492492 TOTAL: 4,244.00 492493 02/02/2024 PRTD 144412 WINEBOW MN00142255 01/16/2024 20240202 84.00 WINEBOW MN00142277 01/16/2024 20240202 84.00 WINEBOW MN00142254 01/16/2024 20240202 153.00 WINEBOW MN00142404 01/18/2024 20240202 168.00 WINEBOW MN00142278 01/16/2024 20240202 252.00 CHECK 492493 TOTAL: 741.00 492494 02/02/2024 PRTD 118395 WITMER PUBLIC SAFETY GROUP INC INV390553 01/03/2024 20240202 357.59 CHECK 492494 TOTAL: 357.59 492495 02/02/2024 PRTD 142162 WOODEN HILL BREWING COMPANY LLC 4834 01/16/2024 20240202 209.40 WOODEN HILL BREWING COMPANY LLC 4835 01/16/2024 20240202 355.50 WOODEN HILL BREWING COMPANY LLC 4836 01/17/2024 20240202 131.40 CHECK 492495 TOTAL: 696.30 492496 02/02/2024 PRTD 127774 WORLDWIDE CELLARS INC INV-003344 01/16/2024 20240202 252.04 WORLDWIDE CELLARS INC INV-003345 01/16/2024 20240202 155.04 CHECK 492496 TOTAL: 407.08 492497 02/02/2024 PRTD 160252 HANCE UTILITY SERVICE, INC. 35320A 12/31/2023 20240202 1,940.75 CHECK 492497 TOTAL: 1,940.75 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/01/2024 12:52User: MSchauerProgram ID: apcshdsb Page 32 NUMBER OF CHECKS 208 *** CASH ACCOUNT TOTAL *** 15,437,523.59 COUNT AMOUNT TOTAL PRINTED CHECKS 197 2,945,561.95 TOTAL WIRE TRANSFERS 11 12,491,961.64 *** GRAND TOTAL *** 15,437,523.59 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 33 JOURNAL ENTRIES TO BE CREATED FUND SUB FUND DUE TO DUE FR 1000 General 223,914.992100 Police Special Revenue 68.652300 Pedestrian and Cyclist Safety 401.052500 Conservation & Sustainability 18,485.592600 Housing & Redvlpmt Authority 5,105.002600 Housing & Redvlpmt Authority 279.002600 Housing & Redvlpmt Authority 590.002600 Housing & Redvlpmt Authority 1,152.322800 Federal Award Pass-thru Fund 44,500.003000 Debt Service 932,834.383000 Debt Service 2,000.004000 Capital Projects 497,770.184200 Equipment Replacement 19,401.504400 PIR Capital Projects 2,736.324600 MSA tracking 175,050.825200 Braemar Golf Course 34,225.885200 Braemar Golf Course 921.085400 Edinborough Park 6,880.575500 Braemar Arena 14,549.585700 Centennial Lakes 460.785800 Liquor 27,496.375900 Utility Fund 77,820.035900 Utility Fund 21,863.355900 Utility Fund 423,214.095900 Utility Fund 67,985.006000 Risk Management 42,632.306100 Equipment Operations 8,359.196200 Information Technology 40,731.736300 Facilities Management 997.007100 PS Training Facility 5,289.239000 Payroll 9,576.419999 Pooled Cash Fund 2,707,292.39 TOTAL 2,707,292.39 2,707,292.39 ** END OF REPORT - Generated by Mallory Schauer ** City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 1 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 192 01/19/2024 WIRE 100858 LOGIS 54712-2 12/22/2023 WIRE_001 3,165.07 CHECK 192 TOTAL: 3,165.07 194 02/01/2024 WIRE 112118 US BANK 2465142 12/12/2023 WIRE_001 932,834.38 CHECK 194 TOTAL: 932,834.38 492498 02/09/2024 PRTD 101304 ABM EQUIPMENT & SUPPLY 0177082-IN 01/11/2024 20240209 366.35 CHECK 492498 TOTAL: 366.35 492499 02/09/2024 PRTD 160960 ACTION FLEET LLC I6654 01/16/2024 20240209 60.00 CHECK 492499 TOTAL: 60.00 492500 02/09/2024 PRTD 140318 ADVANCED ELEMENTS INC 92099 01/09/2024 20240209 1,045.00 ADVANCED ELEMENTS INC 92101 01/09/2024 20240209 1,358.25 CHECK 492500 TOTAL: 2,403.25 492501 02/09/2024 PRTD 141960 AMAZON CAPITAL SERVICES 16XD-CCPC-449P 01/09/2024 20240209 5.99 AMAZON CAPITAL SERVICES 1JYH-JWYG-4L64 01/09/2024 20240209 94.99 AMAZON CAPITAL SERVICES 1FTH-L7V1-7YM6 01/09/2024 20240209 118.70 AMAZON CAPITAL SERVICES 19LK-4K7P-CGMH 01/09/2024 20240209 21.49 AMAZON CAPITAL SERVICES 19LK-4K7P-DG6D 01/09/2024 20240209 34.94 AMAZON CAPITAL SERVICES 1JGR-3MM1-FQG3 01/10/2024 20240209 222.00 AMAZON CAPITAL SERVICES 1FLJ-GR7N-G1YX 01/10/2024 20240209 370.36 AMAZON CAPITAL SERVICES 1JYH-JWYG-HJXW 01/10/2024 20240209 44.95 AMAZON CAPITAL SERVICES 19LK-4K7P-HYPF 01/10/2024 20240209 57.98 AMAZON CAPITAL SERVICES 1MX1-WP17-HYMX 01/10/2024 20240209 9.99 AMAZON CAPITAL SERVICES 1PH6-KLJX-KDJQ 01/10/2024 20240209 6.99 AMAZON CAPITAL SERVICES 11VK-GJMJ-K7D6 01/10/2024 20240209 16.53 AMAZON CAPITAL SERVICES 1RM3-HNRQ-K96T 01/10/2024 20240209 90.47 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 2 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET AMAZON CAPITAL SERVICES 1DLJ-WXW3-KRQF 01/10/2024 20240209 14.18 AMAZON CAPITAL SERVICES 14RJ-GQ3Y-KY91 01/11/2024 20240209 70.84 AMAZON CAPITAL SERVICES 161D-QKPT-R9QC 01/11/2024 20240209 15.29 AMAZON CAPITAL SERVICES 1NM6-LGNM-X66H 01/12/2024 20240209 -19.96 AMAZON CAPITAL SERVICES 1TR3-LL1F-WR4X 01/12/2024 20240209 -15.95 AMAZON CAPITAL SERVICES 1611-9HDV-1RKV 01/12/2024 20240209 14.39 AMAZON CAPITAL SERVICES 1CJM-9GPY-9JM3 01/14/2024 20240209 137.95 AMAZON CAPITAL SERVICES 19FG-VTCY-C9NT 01/15/2024 20240209 111.93 AMAZON CAPITAL SERVICES 1NG7-1J6L-C94F 01/15/2024 20240209 393.90 AMAZON CAPITAL SERVICES 1XMG-3C3H-GDWV 01/15/2024 20240209 188.91 AMAZON CAPITAL SERVICES 1K4X-4F74-GD93 01/15/2024 20240209 134.59 AMAZON CAPITAL SERVICES 17WM-M441-MHP1 01/16/2024 20240209 5.99 AMAZON CAPITAL SERVICES 1YYK-3NPR-MNV9 01/25/2024 20240209 -42.50 AMAZON CAPITAL SERVICES 1JXF-KF9T-DVTQ-2 11/11/2023 20240209 .30 CHECK 492501 TOTAL: 2,105.24 492502 02/09/2024 PRTD 143763 VALLEY APPLE FORD INC A1CB365990 10/12/2023 20240209 228.32 CHECK 492502 TOTAL: 228.32 492503 02/09/2024 PRTD 151441 ARAMARK UNIFORM AND CAREER APPEAL 2500383815 01/09/2024 20240209 253.91 ARAMARK UNIFORM AND CAREER APPEAL 2500383829 01/09/2024 20240209 147.36 CHECK 492503 TOTAL: 401.27 492504 02/09/2024 PRTD 142465 THE ARBITRAGE GROUP INC 86887 01/11/2024 20240209 1,000.00 THE ARBITRAGE GROUP INC 86920 01/24/2024 20240209 1,000.00 CHECK 492504 TOTAL: 2,000.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 3 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492505 02/09/2024 PRTD 100634 ASPEN EQUIPMENT CO PSO055494-1 01/12/2024 20240209 146.11 CHECK 492505 TOTAL: 146.11 492506 02/09/2024 PRTD 102774 ASPEN WASTE SYSTEMS OF MINNESOTA S1 146354-020124 02/01/2024 20240209 368.31 CHECK 492506 TOTAL: 368.31 492507 02/09/2024 PRTD 100920 GENUINE PARTS COMPANY 029735 01/10/2024 20240209 24.21 GENUINE PARTS COMPANY 3599-235694 01/11/2024 20240209 80.99 GENUINE PARTS COMPANY 3599-235804 01/12/2024 20240209 28.50 CHECK 492507 TOTAL: 133.70 492508 02/09/2024 PRTD 102709 BDS LAUNDRY SYSTEMS LMV427860 01/10/2024 20240209 314.82 CHECK 492508 TOTAL: 314.82 492509 02/09/2024 PRTD 160714 BLUE NET INC 60303 01/16/2024 20240209 250.00 CHECK 492509 TOTAL: 250.00 492510 02/09/2024 PRTD 160971 BOEKE, RACHEL 24CAPF-Boeke 02/01/2024 20240209 1,300.00 CHECK 492510 TOTAL: 1,300.00 492511 02/09/2024 PRTD 105367 BOUND TREE MEDICAL LLC 85211250 01/09/2024 20240209 101.98 BOUND TREE MEDICAL LLC 85215839 01/12/2024 20240209 323.78 CHECK 492511 TOTAL: 425.76 492512 02/09/2024 PRTD 117040 BOYER FORD TRUCKS INC 098P5253 01/09/2024 20240209 130.21 BOYER FORD TRUCKS INC 098P5269 01/10/2024 20240209 208.40 CHECK 492512 TOTAL: 338.61 492513 02/09/2024 PRTD 100664 BRAUN INTERTEC CORPORATION B372288 01/11/2024 20240209 2,997.60 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 4 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492513 TOTAL: 2,997.60 492514 02/09/2024 PRTD 124529 BREAKTHRU BEVERAGE MINNESOTA BEER 113957564 01/16/2024 20240209 9,692.65 CHECK 492514 TOTAL: 9,692.65 492515 02/09/2024 PRTD 100648 BERTELSON BROTHERS INC WO-1277607-2 01/09/2024 20240209 2.97 CHECK 492515 TOTAL: 2.97 492516 02/09/2024 PRTD 160207 JASON THOMAS CARDINAL EPD24-1 01/12/2024 20240209 1,707.50 CHECK 492516 TOTAL: 1,707.50 492517 02/09/2024 PRTD 145552 CEF EDINA COMMUNITY SOLAR LLC 41175 01/16/2024 20240209 645.49 CHECK 492517 TOTAL: 645.49 492518 02/09/2024 PRTD 103300 CENTER FOR ENERGY AND ENVIRONMENT 23831 01/10/2024 20240209 3,786.67 CENTER FOR ENERGY AND ENVIRONMENT 23880 01/15/2024 20240209 90.00 CENTER FOR ENERGY AND ENVIRONMENT 23908 01/16/2024 20240209 3,645.00 CHECK 492518 TOTAL: 7,521.67 492519 02/09/2024 PRTD 142028 CINTAS CORPORATION 4180133223 01/15/2024 20240209 92.64 CHECK 492519 TOTAL: 92.64 492520 02/09/2024 PRTD 102165 ROGER CLEVELAND GOLF CO. INC 7758975 01/10/2024 20240209 245.00 ROGER CLEVELAND GOLF CO. INC 7766962 SO 01/15/2024 20240209 2,145.00 CHECK 492520 TOTAL: 2,390.00 492521 02/09/2024 PRTD 120433 COMCAST 0161120-1/24 01/26/2024 20240209 20.84 CHECK 492521 TOTAL: 20.84 492522 02/09/2024 PRTD 144092 CONCENTRA 103913552 01/17/2024 20240209 146.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 5 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492522 TOTAL: 146.00 492523 02/09/2024 PRTD 104928 SMITH CONSTRUCTION SERVICES INC 34578-Credit 09/06/2023 20240209 -114.49 SMITH CONSTRUCTION SERVICES INC 2137 01/12/2024 20240209 51.82 SMITH CONSTRUCTION SERVICES INC 2425 01/26/2024 20240209 94.99 CHECK 492523 TOTAL: 32.32 492524 02/09/2024 PRTD 100699 CULLIGAN SOFTWATER SERVICE COMPAN 114X95429607 01/31/2024 20240209 357.00 CHECK 492524 TOTAL: 357.00 492525 02/09/2024 PRTD 103799 CURBSIDE LANDSCAPE & IRRIGATION 285420 01/09/2024 20240209 1,263.00 CURBSIDE LANDSCAPE & IRRIGATION 285469 01/11/2024 20240209 310.00 CURBSIDE LANDSCAPE & IRRIGATION 285681 01/15/2024 20240209 2,577.00 CURBSIDE LANDSCAPE & IRRIGATION 285605 01/15/2024 20240209 515.00 CHECK 492525 TOTAL: 4,665.00 492526 02/09/2024 PRTD 104020 DALCO ENTERPRISES INC 4180461 01/09/2024 20240209 810.11 DALCO ENTERPRISES INC 4183164 01/15/2024 20240209 871.10 CHECK 492526 TOTAL: 1,681.21 492527 02/09/2024 PRTD 118190 DAVIS EQUIPMENT CORPORATION EI18503 10/26/2023 20240209 1,408.92 CHECK 492527 TOTAL: 1,408.92 492528 02/09/2024 PRTD 123995 BLUE COMPACTOR SERVICES LLC 10151301T460 02/01/2024 20240209 1,994.11 CHECK 492528 TOTAL: 1,994.11 492529 02/09/2024 PRTD 160849 DISRUPTIFY INC 20240115-02 01/14/2024 20240209 10,000.00 CHECK 492529 TOTAL: 10,000.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 6 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492530 02/09/2024 PRTD 100730 DORSEY & WHITNEY LLP 3940396 01/09/2024 20240209 189.00 CHECK 492530 TOTAL: 189.00 492531 02/09/2024 PRTD 143018 ECO WORKS SUPPLY 234 09/22/2023 20240209 2,526.00 CHECK 492531 TOTAL: 2,526.00 492532 02/09/2024 PRTD 100744 EDINA CHAMBER OF COMMERCE 44659 01/11/2024 20240209 50.00 CHECK 492532 TOTAL: 50.00 492533 02/09/2024 PRTD 160970 EDITION III INC 24CAPF-EditionIII 02/01/2024 20240209 2,500.00 CHECK 492533 TOTAL: 2,500.00 492534 02/09/2024 PRTD 100049 EHLERS AND ASSOCIATES 96378 01/09/2024 20240209 845.00 EHLERS AND ASSOCIATES 96377 01/09/2024 20240209 260.00 CHECK 492534 TOTAL: 1,105.00 492535 02/09/2024 PRTD 160062 ELM CREEK BREWING COMPANY E-6005 01/19/2024 20240209 700.00 ELM CREEK BREWING COMPANY E-6006 01/19/2024 20240209 70.00 CHECK 492535 TOTAL: 770.00 492536 02/09/2024 PRTD 137540 EMSL ANALYTICAL INC 87449945 08/23/2023 20240209 83.05 EMSL ANALYTICAL INC 87448820 08/14/2023 20240209 58.94 CHECK 492536 TOTAL: 141.99 492537 02/09/2024 PRTD 145566 EQUIPMENT MANAGMENT COMPANY 63204 12/15/2023 20240209 699.00 CHECK 492537 TOTAL: 699.00 492538 02/09/2024 PRTD 100752 ESS BROTHERS & SONS INC EE1010 01/11/2024 20240209 4,726.50 CHECK 492538 TOTAL: 4,726.50 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 7 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492539 02/09/2024 PRTD 160613 FIDELITY SECURITY LIFE INSURANCE 166129453 01/29/2024 20240209 1,051.57 FIDELITY SECURITY LIFE INSURANCE 16613057 01/29/2024 20240209 16.70 CHECK 492539 TOTAL: 1,068.27 492540 02/09/2024 PRTD 100146 ELLIOTT AUTO SUPPLY CO, INC 69-512446 01/09/2024 20240209 11.44 ELLIOTT AUTO SUPPLY CO, INC 1-9335088 01/09/2024 20240209 93.39 ELLIOTT AUTO SUPPLY CO, INC 1-9333278 01/08/2024 20240209 195.20 ELLIOTT AUTO SUPPLY CO, INC 75-485748 01/09/2024 20240209 7.04 ELLIOTT AUTO SUPPLY CO, INC 1-9339082 01/09/2024 20240209 31.57 ELLIOTT AUTO SUPPLY CO, INC 69-512850 01/12/2024 20240209 97.60 ELLIOTT AUTO SUPPLY CO, INC 1-Z34578 01/16/2024 20240209 134.72 ELLIOTT AUTO SUPPLY CO, INC 69-513091 01/16/2024 20240209 280.97 CHECK 492540 TOTAL: 851.93 492541 02/09/2024 PRTD 103600 FERGUSON US HOLDINGS INC 0525007 01/10/2024 20240209 1,697.48 FERGUSON US HOLDINGS INC 0523815 01/15/2024 20240209 3,922.19 CHECK 492541 TOTAL: 5,619.67 492542 02/09/2024 PRTD 105066 FITTING REFLECTIONS LLC 3371 01/12/2024 20240209 600.00 FITTING REFLECTIONS LLC 3372 12/11/2023 20240209 350.00 CHECK 492542 TOTAL: 950.00 492543 02/09/2024 PRTD 160664 FLOCK GROUP INC INV-28084 12/13/2023 22400008 20240209 44,500.00 CHECK 492543 TOTAL: 44,500.00 492544 02/09/2024 PRTD 102456 GALLS PARENT HOLDINGS LLC 026741459 01/09/2024 20240209 342.39 GALLS PARENT HOLDINGS LLC 026741465 01/09/2024 20240209 56.58 GALLS PARENT HOLDINGS LLC 026753268 01/10/2024 20240209 30.48 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 8 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET GALLS PARENT HOLDINGS LLC 026753272 01/10/2024 20240209 208.92 GALLS PARENT HOLDINGS LLC 026765356 01/11/2024 20240209 56.63 GALLS PARENT HOLDINGS LLC 026765363 01/11/2024 20240209 89.17 GALLS PARENT HOLDINGS LLC 026778080 01/12/2024 20240209 21.88 GALLS PARENT HOLDINGS LLC 026778130 01/12/2024 20240209 334.94 GALLS PARENT HOLDINGS LLC 026807513 01/16/2024 20240209 9.99 GALLS PARENT HOLDINGS LLC 026807515 01/16/2024 20240209 341.58 GALLS PARENT HOLDINGS LLC 026807533 01/16/2024 20240209 226.50 GALLS PARENT HOLDINGS LLC 026807540 01/16/2024 20240209 222.96 GALLS PARENT HOLDINGS LLC 026807563 01/16/2024 20240209 30.99 CHECK 492544 TOTAL: 1,973.01 492545 02/09/2024 PRTD 100781 MJ DONOVAN ENTERPRISES INC 154760 01/11/2024 20240209 1,190.00 CHECK 492545 TOTAL: 1,190.00 492546 02/09/2024 PRTD 101103 WW GRAINGER 9957016398 01/09/2024 20240209 14.61 CHECK 492546 TOTAL: 14.61 492547 02/09/2024 PRTD 129248 GROTH, CHRISTOPHER 41318 01/11/2024 20240209 3,200.00 CHECK 492547 TOTAL: 3,200.00 492548 02/09/2024 PRTD 151168 HAMMER SPORTS LLC 4095 01/14/2024 20240209 372.00 CHECK 492548 TOTAL: 372.00 492549 02/09/2024 PRTD 103085 HENNEPIN COUNTY ACCOUNTING SERVIC 1000217787 12/31/2023 20240209 15,000.00 CHECK 492549 TOTAL: 15,000.00 492550 02/09/2024 PRTD 137677 HAMMEL GREEN AND ABRAHAMSON INC 246647 01/09/2024 20240209 1,992.25 HAMMEL GREEN AND ABRAHAMSON INC 246652 01/09/2024 20240209 1,464.05 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 9 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET HAMMEL GREEN AND ABRAHAMSON INC 246960 01/15/2024 20240209 6,228.60 HAMMEL GREEN AND ABRAHAMSON INC 244269 10/17/2023 20240209 5,556.35 HAMMEL GREEN AND ABRAHAMSON INC 244268 10/17/2023 20240209 52,330.04 HAMMEL GREEN AND ABRAHAMSON INC 246944 01/15/2024 20240209 2,568.33 HAMMEL GREEN AND ABRAHAMSON INC 246959 01/15/2024 20240209 3,692.27 CHECK 492550 TOTAL: 73,831.89 492551 02/09/2024 PRTD 100031 I-494 CORRIDOR COMMISSION 2024 I-494 CORRIDOR 01/15/2024 20240209 31,347.84 CHECK 492551 TOTAL: 31,347.84 492552 02/09/2024 PRTD 100814 INDELCO PLASTICS CORPORATION INV438691 01/10/2024 20240209 76.80 CHECK 492552 TOTAL: 76.80 492553 02/09/2024 PRTD 131548 INNOVATIVE OFFICE SOLUTIONS LLC IN4438225 01/18/2024 20240209 168.48 CHECK 492553 TOTAL: 168.48 492554 02/09/2024 PRTD 101861 JH LARSON ELECTRICAL COMPANY S102801317.001 LF 01/26/2023 20240209 83.76 CHECK 492554 TOTAL: 83.76 492555 02/09/2024 PRTD 100835 PHILLIPS WINE & SPIRITS 6724960 01/19/2024 20240209 1,023.80 PHILLIPS WINE & SPIRITS 516573 01/19/2024 20240209 -4.00 CHECK 492555 TOTAL: 1,019.80 492556 02/09/2024 PRTD 100835 JOHNSON BROTHERS LIQUOR CO 2439286-1 02/07/2024 20240209 4.00 JOHNSON BROTHERS LIQUOR CO 2383129/269988 02/08/2024 20240209 9.11 JOHNSON BROTHERS LIQUOR CO 2305711-1 02/08/2024 20240209 37.50 CHECK 492556 TOTAL: 50.61 492557 02/09/2024 PRTD 124002 KIMLEY-HORN AND ASSOCIATES INC 26915939 12/31/2023 20240209 2,696.37 KIMLEY-HORN AND ASSOCIATES INC 160603028-1223 12/31/2023 20240209 590.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 10 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492557 TOTAL: 3,286.37 492558 02/09/2024 PRTD 101220 LANO EQUIPMENT INC 2734032 12/28/2023 20240209 18,211.50 LANO EQUIPMENT INC 01-1051343 01/11/2024 20240209 5.54 LANO EQUIPMENT INC 02-1051881 01/12/2024 20240209 82.05 CHECK 492558 TOTAL: 18,299.09 492559 02/09/2024 PRTD 100852 LAWSON PRODUCTS INC 9311216466 01/14/2024 20240209 1,600.19 LAWSON PRODUCTS INC 9311218503 01/15/2024 20240209 31.62 CHECK 492559 TOTAL: 1,631.81 492560 02/09/2024 PRTD 134957 LEACH LAW OFFICE LLC 12-2023 12/31/2023 20240209 22,406.50 CHECK 492560 TOTAL: 22,406.50 492561 02/09/2024 PRTD 101552 LEAGUE OF MINNESOTA CITIES 399535 01/25/2024 20240209 20.00 CHECK 492561 TOTAL: 20.00 492562 02/09/2024 PRTD 101552 LEAGUE OF MINNESOTA CITIES 40002968-01/24 01/23/2024 20240209 41,459.00 LEAGUE OF MINNESOTA CITIES 8781 01/25/2024 20240209 1,000.00 CHECK 492562 TOTAL: 42,459.00 492563 02/09/2024 PRTD 103217 LHB INC 220556.00-15 01/15/2024 20240209 104.50 CHECK 492563 TOTAL: 104.50 492564 02/09/2024 PRTD 160655 MIP V ONION PARENT MP239361 11/16/2023 20240209 -59.57 MIP V ONION PARENT MP242852 01/11/2024 20240209 73.00 CHECK 492564 TOTAL: 13.43 492565 02/09/2024 PRTD 123848 LVC COMPANIES INC 131844 01/10/2024 20240209 1,650.00 LVC COMPANIES INC 132146 01/15/2024 20240209 459.74 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 11 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET LVC COMPANIES INC 132194 01/15/2024 20240209 1,746.00 LVC COMPANIES INC 131849 01/10/2024 20240209 517.75 CHECK 492565 TOTAL: 4,373.49 492566 02/09/2024 PRTD 100864 MACQUEEN EQUIPMENT LLC P24125 01/08/2024 20240209 702.00 CHECK 492566 TOTAL: 702.00 492567 02/09/2024 PRTD 160907 MAKERS & ALLIES 23048 01/01/2024 20240209 32,000.00 CHECK 492567 TOTAL: 32,000.00 492568 02/09/2024 PRTD 160640 MARGE MAGNUSON CONSTRUCTION CO IN FC22-113 #8 01/09/2024 20240209 26,884.30 CHECK 492568 TOTAL: 26,884.30 492569 02/09/2024 PRTD 122554 MATHESON TRI-GAS INC 0028823054 11/30/2023 20240209 77.07 CHECK 492569 TOTAL: 77.07 492570 02/09/2024 PRTD 141215 MAVERICK WINE LLC INV1158350 01/19/2024 20240209 1,822.50 MAVERICK WINE LLC INV1158345 01/19/2024 20240209 2,673.00 CHECK 492570 TOTAL: 4,495.50 492571 02/09/2024 PRTD 119992 MCCARTHY WELL COMPANY 29988 01/09/2024 20240209 8,255.00 MCCARTHY WELL COMPANY 29987 01/09/2024 20240209 9,325.00 CHECK 492571 TOTAL: 17,580.00 492572 02/09/2024 PRTD 105603 MEDICINE LAKE TOURS 01-26-2024 01/26/2024 20240209 1,032.00 CHECK 492572 TOTAL: 1,032.00 492573 02/09/2024 PRTD 101483 MENARDS 95445 12/26/2023 20240209 43.71 MENARDS 95491 12/27/2023 20240209 49.99 MENARDS 96238 01/09/2024 20240209 129.69 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 12 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET MENARDS 96241 01/09/2024 20240209 23.96 MENARDS 96252 01/09/2024 20240209 8.48 MENARDS 96239 01/09/2024 20240209 30.58 MENARDS 96435 01/12/2024 20240209 559.98 MENARDS 96377 01/11/2024 20240209 17.66 MENARDS 96380 01/11/2024 20240209 193.86 MENARDS 96312 01/10/2024 20240209 10.18 MENARDS 96289 01/10/2024 20240209 45.86 MENARDS 96309 01/10/2024 20240209 47.88 MENARDS 96632 01/16/2024 20240209 33.74 MENARDS 96648 01/16/2024 20240209 127.09 CHECK 492573 TOTAL: 1,322.66 492574 02/09/2024 PRTD 134387 MIDWEST MAILING SYSTEMS INC 79983 06/30/2023 20240209 746.98 MIDWEST MAILING SYSTEMS INC 79941 04/28/2023 20240209 713.94 MIDWEST MAILING SYSTEMS INC 79940 04/28/2023 20240209 277.21 MIDWEST MAILING SYSTEMS INC 79900 03/31/2023 20240209 621.39 MIDWEST MAILING SYSTEMS INC 79846 02/28/2023 20240209 192.16 MIDWEST MAILING SYSTEMS INC 79840 01/31/2023 20240209 286.77 MIDWEST MAILING SYSTEMS INC 80187 10/31/2023 20240209 267.46 MIDWEST MAILING SYSTEMS INC 80167 10/02/2023 20240209 171.76 MIDWEST MAILING SYSTEMS INC 80099 08/31/2023 20240209 735.22 MIDWEST MAILING SYSTEMS INC 80078 08/31/2023 20240209 277.00 MIDWEST MAILING SYSTEMS INC 80056 07/31/2023 20240209 258.52 MIDWEST MAILING SYSTEMS INC 80008 06/30/2023 20240209 559.96 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 13 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492574 TOTAL: 5,108.37 492575 02/09/2024 PRTD 145395 MILK AND HONEY LLC 13300 01/19/2024 20240209 297.00 CHECK 492575 TOTAL: 297.00 492576 02/09/2024 PRTD 160632 MINERAL SERVICE PLUS LLC 7120 11/30/2023 20240209 525.00 CHECK 492576 TOTAL: 525.00 492577 02/09/2024 PRTD 101952 MINNESOTA PLAYGROUND INC 2023630 11/30/2023 20240209 28,580.35 CHECK 492577 TOTAL: 28,580.35 492578 02/09/2024 PRTD 128914 BJKK DEVELOPMENT 35368 10/18/2023 20240209 22.00 BJKK DEVELOPMENT 35640 12/16/2023 20240209 17.50 CHECK 492578 TOTAL: 39.50 492579 02/09/2024 PRTD 100906 MTI DISTRIBUTING INC 1413450-00 01/09/2024 20240209 2,937.35 CHECK 492579 TOTAL: 2,937.35 492580 02/09/2024 PRTD 104671 MUSCO CORPORATION 419218 01/09/2024 20240209 359,000.00 CHECK 492580 TOTAL: 359,000.00 492581 02/09/2024 PRTD 100683 CERTIFIED LABORATORIES 8528636 01/09/2024 20240209 1,165.15 CHECK 492581 TOTAL: 1,165.15 492582 02/09/2024 PRTD 100926 BLUETARP FINANCIAL INC 542501010249153 01/10/2024 20240209 157.27 CHECK 492582 TOTAL: 157.27 492583 02/09/2024 PRTD 139023 NUSS TRUCK GROUP INC PSO049782-2 11/21/2023 20240209 -481.21 NUSS TRUCK GROUP INC PSO066840-1 01/12/2024 20240209 1,343.14 CHECK 492583 TOTAL: 861.93 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 14 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492584 02/09/2024 PRTD 160385 ODP BUSINESS SOLUTIONS LLC 349667569001 01/10/2024 20240209 52.90 CHECK 492584 TOTAL: 52.90 492585 02/09/2024 PRTD 100936 OLSEN CHAIN & CABLE CO INC 710587 01/11/2024 20240209 259.08 CHECK 492585 TOTAL: 259.08 492586 02/09/2024 PRTD 999995 4022 Lynn Llc ED207349-Refund 01/29/2024 20240209 2,500.00 CHECK 492586 TOTAL: 2,500.00 492587 02/09/2024 PRTD 999995 ADRIATIC CONSTRUCTION, LLC ED208188-Refund 01/29/2024 20240209 2,500.00 CHECK 492587 TOTAL: 2,500.00 492588 02/09/2024 PRTD 999995 Burns Excavating ED209456-Refund 01/24/2024 20240209 2,500.00 CHECK 492588 TOTAL: 2,500.00 492589 02/09/2024 PRTD 999995 Burns Excavating ED210148-Refund 01/24/2024 20240209 2,500.00 CHECK 492589 TOTAL: 2,500.00 492590 02/09/2024 PRTD 999995 Centerpoint Energy ED205273-Refund 01/24/2024 20240209 153.92 CHECK 492590 TOTAL: 153.92 492591 02/09/2024 PRTD 999995 Daniel Olfelt ED208271-Refund 01/16/2024 20240209 2,500.00 CHECK 492591 TOTAL: 2,500.00 492592 02/09/2024 PRTD 999995 Farr Plumbing & Heating ED211143-Refund 01/24/2024 20240209 33.64 CHECK 492592 TOTAL: 33.64 492593 02/09/2024 PRTD 999995 Great Neighborhood Homes Inc ED200188-Refund 01/22/2024 20240209 10,000.00 CHECK 492593 TOTAL: 10,000.00 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 15 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492594 02/09/2024 PRTD 999995 Great Neighborhood Homes INC ED198366-Refund 01/29/2024 20240209 10,000.00 CHECK 492594 TOTAL: 10,000.00 492595 02/09/2024 PRTD 999995 Great Neighborhood Homes, Inc. ED200187-Refund 01/23/2024 20240209 10,000.00 CHECK 492595 TOTAL: 10,000.00 492596 02/09/2024 PRTD 999995 Integrity Construction LLC ED211082-Refund 01/24/2024 20240209 37.05 CHECK 492596 TOTAL: 37.05 492597 02/09/2024 PRTD 999995 KOTHRADE SEWER, WATER & EXCAVATIN ED207411-Refund 01/16/2024 20240209 2,500.00 CHECK 492597 TOTAL: 2,500.00 492598 02/09/2024 PRTD 999995 M&M Home Contractors Inc ED200785-Refund 01/30/2024 20240209 2,500.00 CHECK 492598 TOTAL: 2,500.00 492599 02/09/2024 PRTD 999995 NR Properties Inc ED206738-Refund 01/24/2024 20240209 2,500.00 CHECK 492599 TOTAL: 2,500.00 492600 02/09/2024 PRTD 999995 Parent Custom Homes LLC ED207018-Refund 01/25/2024 20240209 2,500.00 CHECK 492600 TOTAL: 2,500.00 492601 02/09/2024 PRTD 999995 Pebble Creek Custom Homes LLC ED210022-Refund 01/17/2024 20240209 2,500.00 CHECK 492601 TOTAL: 2,500.00 492602 02/09/2024 PRTD 999995 SUPERIOR CONTRACTING, INC ED200030-Refund 01/30/2024 20240209 9,670.00 CHECK 492602 TOTAL: 9,670.00 492603 02/09/2024 PRTD 999995 WB Builders ED210154-Refund 01/17/2024 20240209 1,760.15 CHECK 492603 TOTAL: 1,760.15 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 16 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492604 02/09/2024 PRTD 999994 Logan Companies 15626522-6125133327 02/01/2024 20240209 422.69 CHECK 492604 TOTAL: 422.69 492605 02/09/2024 PRTD 999994 MARSH HEATING & AC CivicPlus-4b6e038e8002/06/2024 20240209 4,461.99 CHECK 492605 TOTAL: 4,461.99 492606 02/09/2024 PRTD 999997 EVON, RON 78560 06/08/2023 20240209 74.03 CHECK 492606 TOTAL: 74.03 492607 02/09/2024 PRTD 101659 ORKIN 259618842 01/09/2024 20240209 63.00 ORKIN 256945800 01/09/2024 20240209 141.00 ORKIN 256946007 01/16/2024 20240209 26.28 ORKIN 256945967 01/16/2024 20240209 30.00 CHECK 492607 TOTAL: 260.28 492608 02/09/2024 PRTD 100940 OWENS TECHNOLOGY COMPANIES INC 1842 01/09/2024 20240209 289.75 CHECK 492608 TOTAL: 289.75 492609 02/09/2024 PRTD 104950 PACE ANALYTICAL SERVICES LLC 24100439279 01/09/2024 20240209 545.00 CHECK 492609 TOTAL: 545.00 492610 02/09/2024 PRTD 100944 PAUSTIS WINE COMPANY 225972 01/19/2024 20240209 256.50 CHECK 492610 TOTAL: 256.50 492611 02/09/2024 PRTD 100945 PEPSI-COLA COMPANY 33358751 01/29/2024 20240209 950.71 CHECK 492611 TOTAL: 950.71 492612 02/09/2024 PRTD 117087 PETERSON COMPANIES INC 55090 01/10/2024 20240209 7,786.90 CHECK 492612 TOTAL: 7,786.90 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 17 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492613 02/09/2024 PRTD 138081 PETERSON SALT & WATER TREATMENT 215212 01/10/2024 20240209 104.96 CHECK 492613 TOTAL: 104.96 492614 02/09/2024 PRTD 100958 PLUNKETT'S PEST CONTROL 8389079 01/11/2024 20240209 107.44 CHECK 492614 TOTAL: 107.44 492615 02/09/2024 PRTD 119620 POMP'S TIRE SERVICE INC 210694161 01/09/2024 20240209 1,757.36 CHECK 492615 TOTAL: 1,757.36 492616 02/09/2024 PRTD 129706 PREMIUM WATERS INC 319893826 01/26/2024 20240209 48.99 CHECK 492616 TOTAL: 48.99 492617 02/09/2024 PRTD 105690 PRO-TEC DESIGN INC 112799 01/09/2024 20240209 18,578.00 PRO-TEC DESIGN INC 112800 01/09/2024 20240209 19,833.00 CHECK 492617 TOTAL: 38,411.00 492618 02/09/2024 PRTD 130260 PROFORMA 49188 01/10/2024 20240209 114.50 CHECK 492618 TOTAL: 114.50 492619 02/09/2024 PRTD 106322 SCHENCK, DAVID 161247 01/11/2024 20240209 841.03 SCHENCK, DAVID 161279 01/12/2024 20240209 1,457.96 SCHENCK, DAVID 161270 01/12/2024 20240209 841.27 SCHENCK, DAVID 161269 01/12/2024 20240209 704.85 CHECK 492619 TOTAL: 3,845.11 492620 02/09/2024 PRTD 138267 QUALITY LOCKSMITH INC QLS27088 01/10/2024 20240209 1,196.86 CHECK 492620 TOTAL: 1,196.86 492621 02/09/2024 PRTD 100972 R & R SPECIALTIES INC 0080990-IN 01/11/2024 20240209 884.75 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 18 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492621 TOTAL: 884.75 492622 02/09/2024 PRTD 160037 RACHEL CONTRACTING, LLC ENG 21032 #17 01/08/2024 20240209 410,780.07 CHECK 492622 TOTAL: 410,780.07 492623 02/09/2024 PRTD 133091 RANGE SERVANT AMERICA INC 129543 11/21/2023 20240209 78.95 CHECK 492623 TOTAL: 78.95 492624 02/09/2024 PRTD 100975 MULTI SERVICE TECHNOLOGY SOLUTION 20240110033928 01/10/2024 20240209 800.00 CHECK 492624 TOTAL: 800.00 492625 02/09/2024 PRTD 102420 RETROFIT COMPANIES INC 0123565-IN 01/16/2024 20240209 4,645.00 CHECK 492625 TOTAL: 4,645.00 492626 02/09/2024 PRTD 100977 RICHFIELD PLUMBING COMPANY 88938 01/10/2024 20240209 370.00 RICHFIELD PLUMBING COMPANY 88939 01/10/2024 20240209 2,158.50 RICHFIELD PLUMBING COMPANY 88940 01/10/2024 20240209 227.00 CHECK 492626 TOTAL: 2,755.50 492627 02/09/2024 PRTD 127639 MIDWAY FORD COMPANY CM791188 11/14/2023 20240209 -212.30 MIDWAY FORD COMPANY CM774032 11/14/2023 20240209 -74.24 MIDWAY FORD COMPANY 812986 01/22/2024 20240209 133.98 MIDWAY FORD COMPANY 810321 01/22/2024 20240209 198.00 MIDWAY FORD COMPANY 813539 01/24/2024 20240209 239.67 MIDWAY FORD COMPANY CM787716 01/25/2024 20240209 -198.34 MIDWAY FORD COMPANY CM810321 01/25/2024 20240209 -198.00 MIDWAY FORD COMPANY 813089 01/25/2024 20240209 649.41 CHECK 492627 TOTAL: 538.18 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 19 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492628 02/09/2024 PRTD 134173 SAFE-FAST INC INV285507 01/12/2024 20240209 134.00 SAFE-FAST INC INV285508 01/12/2024 20240209 134.00 SAFE-FAST INC INV285509 01/12/2024 20240209 134.00 SAFE-FAST INC INV285510 01/12/2024 20240209 87.00 SAFE-FAST INC INV285511 01/12/2024 20240209 209.16 SAFE-FAST INC INV285512 01/12/2024 20240209 92.95 SAFE-FAST INC INV285513 01/12/2024 20240209 90.00 CHECK 492628 TOTAL: 881.11 492629 02/09/2024 PRTD 117099 EARL F ANDERSEN INC 0135161-IN 01/11/2024 20240209 245.60 CHECK 492629 TOTAL: 245.60 492630 02/09/2024 PRTD 141767 SALT SOURCE LLC 27569 01/10/2024 20240209 4,580.00 SALT SOURCE LLC 27588 01/10/2024 20240209 1,957.20 CHECK 492630 TOTAL: 6,537.20 492631 02/09/2024 PRTD 144553 SALTCO LLC 124762 01/15/2024 20240209 70.00 CHECK 492631 TOTAL: 70.00 492632 02/09/2024 PRTD 160574 JEAN, SANDRA 02-2024 01/25/2024 20240209 2,308.00 CHECK 492632 TOTAL: 2,308.00 492633 02/09/2024 PRTD 144403 SENTEXT SOLUTIONS 348829 02/02/2024 20240209 19.89 CHECK 492633 TOTAL: 19.89 492634 02/09/2024 PRTD 100998 SHERWIN WILLIAMS CO 8539-9 12/15/2023 20240209 46.48 SHERWIN WILLIAMS CO 5116-0 01/09/2024 20240209 10.19 CHECK 492634 TOTAL: 56.67 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 20 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492635 02/09/2024 PRTD 100995 SHORT-ELLIOT-HENDRICKSON INCORPOR 460527 01/16/2024 20240209 3,183.53 SHORT-ELLIOT-HENDRICKSON INCORPOR 459516 01/08/2024 20240209 12,810.99 SHORT-ELLIOT-HENDRICKSON INCORPOR 459460 01/07/2024 20240209 4,739.43 SHORT-ELLIOT-HENDRICKSON INCORPOR 459383 01/08/2024 20240209 9,957.71 CHECK 492635 TOTAL: 30,691.66 492636 02/09/2024 PRTD 120784 WALSH GRAPHICS INC 18979 01/12/2024 20240209 145.80 WALSH GRAPHICS INC 18973 01/11/2024 20240209 147.25 CHECK 492636 TOTAL: 293.05 492637 02/09/2024 PRTD 123473 SITEIMPROVE INC USI-00003068 01/16/2024 20240209 6,754.83 CHECK 492637 TOTAL: 6,754.83 492638 02/09/2024 PRTD 101000 RJM PRINTING INC 126901012 01/12/2024 20240209 327.89 CHECK 492638 TOTAL: 327.89 492639 02/09/2024 PRTD 101023 SOUTHWEST SUBURBAN CABLE COMMISSI 202243 01/16/2024 20240209 13,383.00 CHECK 492639 TOTAL: 13,383.00 492640 02/09/2024 PRTD 100181 SPEEDY KEYS 240107 01/12/2024 20240209 360.00 SPEEDY KEYS 240108 01/12/2024 20240209 360.00 SPEEDY KEYS 240105 01/12/2024 20240209 360.00 SPEEDY KEYS 240106 01/12/2024 20240209 360.00 CHECK 492640 TOTAL: 1,440.00 492641 02/09/2024 PRTD 139006 MN DNR ECOLOGICAL AND WATER RESOU 1973-1119-1/24 01/24/2024 20240209 56,163.50 CHECK 492641 TOTAL: 56,163.50 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 21 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492642 02/09/2024 PRTD 101017 SUBURBAN CHEVROLET 245564P 01/11/2024 20240209 55.85 SUBURBAN CHEVROLET 250830P 01/24/2024 20240209 202.99 CHECK 492642 TOTAL: 258.84 492643 02/09/2024 PRTD 135803 SUN LIFE ASSURANCE COMPANY OF CAN Jan 2024 LTD 01/29/2024 20240209 5,754.64 SUN LIFE ASSURANCE COMPANY OF CAN Jan 2024 STD 01/29/2024 20240209 2,770.20 CHECK 492643 TOTAL: 8,524.84 492644 02/09/2024 PRTD 119864 SYSCO MINNESOTA INC 547082373 2 01/25/2024 20240209 37.99 CHECK 492644 TOTAL: 37.99 492645 02/09/2024 PRTD 151143 TALKING WATERS BREWING CO LLC 3995 01/19/2024 20240209 185.00 CHECK 492645 TOTAL: 185.00 492646 02/09/2024 PRTD 137993 TALKPOINT TECHNOLOGIES INC 0017808 01/16/2024 20240209 68.65 CHECK 492646 TOTAL: 68.65 492647 02/09/2024 PRTD 160414 TEGRA GROUP INC 424.124 01/11/2024 20240209 2,700.00 CHECK 492647 TOTAL: 2,700.00 492648 02/09/2024 PRTD 146347 TELEFLEX FUNDING LLC 9507918480 01/11/2024 20240209 677.50 CHECK 492648 TOTAL: 677.50 492649 02/09/2024 PRTD 123129 TIMESAVER OFF SITE SECRETARIAL IN M28850 01/12/2024 20240209 206.50 CHECK 492649 TOTAL: 206.50 492650 02/09/2024 PRTD 102742 TOLTZ KING DUVALL ANDERSON & ASSO 002023006885 01/04/2024 20240209 175,050.82 CHECK 492650 TOTAL: 175,050.82 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 22 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET 492651 02/09/2024 PRTD 134673 TOTAL MECHANICAL SYSTEMS INC S9249 01/18/2024 20240209 518.50 CHECK 492651 TOTAL: 518.50 492652 02/09/2024 PRTD 104064 TRANS UNION RISK AND ALTERNATIVE 269634-202401-1 02/01/2024 20240209 494.00 CHECK 492652 TOTAL: 494.00 492653 02/09/2024 PRTD 100689 ULTIMATE SAFETY CONCEPTS INC 209595 01/29/2024 20240209 190.00 CHECK 492653 TOTAL: 190.00 492654 02/09/2024 PRTD 160648 UNIFIRST CORPORATION 1410035597 01/15/2024 20240209 34.01 UNIFIRST CORPORATION 1410035601 01/15/2024 20240209 54.77 UNIFIRST CORPORATION 1410035599 01/15/2024 20240209 42.92 UNIFIRST CORPORATION 1410035600 01/15/2024 20240209 31.61 CHECK 492654 TOTAL: 163.31 492655 02/09/2024 PRTD 121153 UNIVERSITY OF MINNESOTA 23CLP0042 06/21/2023 20240209 150.00 CHECK 492655 TOTAL: 150.00 492656 02/09/2024 PRTD 140009 US KIDS GOLF LLC IN2097476 01/04/2024 20240209 437.60 CHECK 492656 TOTAL: 437.60 492657 02/09/2024 PRTD 100050 USPS 80364 02/07/2024 20240209 1,126.78 CHECK 492657 TOTAL: 1,126.78 492658 02/09/2024 PRTD 103590 VALLEY-RICH COMPANY INC 33018 01/02/2024 20240209 7,889.40 CHECK 492658 TOTAL: 7,889.40 492659 02/09/2024 PRTD 101058 VAN PAPER COMPANY 059730 01/10/2024 20240209 139.13 VAN PAPER COMPANY 060443 01/18/2024 20240209 647.82 VAN PAPER COMPANY 060571 01/19/2024 20240209 65.73 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 23 CASH ACCOUNT: 9999 1012 Control BS - CashAP CHECK NO CHK DATE TYPE VENDOR NAME INVOICE INV DATE PO CHECK RUN NET CHECK 492659 TOTAL: 852.68 492660 02/09/2024 PRTD 115380 VARITECH INDUSTRIES INC IN060-1028501 01/11/2024 20240209 301.31 CHECK 492660 TOTAL: 301.31 492661 02/09/2024 PRTD 148579 VIERKANT DISPOSAL LLC 12/1/23 - 12/31/23 01/09/2024 20240209 67,985.00 CHECK 492661 TOTAL: 67,985.00 492662 02/09/2024 PRTD 101066 VIKING ELECTRIC SUPPLY S007701091.002 01/17/2024 20240209 359.12 VIKING ELECTRIC SUPPLY S007701091.001 01/17/2024 20240209 95.08 CHECK 492662 TOTAL: 454.20 492663 02/09/2024 PRTD 160950 VISIBLE CITY LLC 2023 Project Fee 12/19/2023 20240209 4,000.00 CHECK 492663 TOTAL: 4,000.00 492664 02/09/2024 PRTD 120627 VISTAR 70779953 01/12/2024 20240209 1,861.91 CHECK 492664 TOTAL: 1,861.91 492665 02/09/2024 PRTD 130574 WATSON COMPANY 139498 01/11/2024 20240209 572.96 WATSON COMPANY 139699 01/19/2024 20240209 -45.36 CHECK 492665 TOTAL: 527.60 492666 02/09/2024 PRTD 124503 WINSUPPLY EDEN PRAIRIE MN CO 255478 01 01/11/2024 20240209 79.69 WINSUPPLY EDEN PRAIRIE MN CO 255452 01 01/11/2024 20240209 97.20 CHECK 492666 TOTAL: 176.89 492667 02/09/2024 PRTD 105740 WSB & ASSOCIATES R-022715-000 - 8 12/29/2023 22300017 20240209 3,614.50 CHECK 492667 TOTAL: 3,614.50 City of Edina, MN A/P CASH DISBURSEMENTS JOURNAL Report generated: 02/08/2024 13:04User: MSchauerProgram ID: apcshdsb Page 24 NUMBER OF CHECKS 172 *** CASH ACCOUNT TOTAL *** 2,707,292.39 COUNT AMOUNT TOTAL PRINTED CHECKS 170 1,771,292.94 TOTAL WIRE TRANSFERS 2 935,999.45 *** GRAND TOTAL *** 2,707,292.39 Date: February 20, 2024 Agenda Item #: VI.C. To:Mayor and City Council Item Type: Report / Recommendation From:Stephanie Hawkinson, Affordable Housing Development Manager Item Activity: Subject:First Amendment to Redevelopment Agreement for 4620 West 77th Street Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approved First Amendment to Redevelopment Agreement for 4620 West 77th Street and authorize execution thereof. INTRODUCTION: On December 8, 2022 the HRA approved a Redevelopment Agreement with 4620 LLC for the development of a 276-unit multi-family development located at 4620 W. 77th St. 100% of the units are planned to be affordable to the general workforce: ten percent (10%) of units (28 units) will be affordable to households with incomes at or below 50% of the Area Median Income (AMI), and an additional 40% of the units (110 units) will have rents restricted not to exceed 120% of AMI. The remaining 50% of the units are intended to have rents not to exceed 120% of AMI but could increase in response to increasing expenditures. The 28 affordable units were to be available to any income qualified household. In the past year, the Managing Member of 4620 LLC, Solhem Companies, has been meeting with advocates for people with developmental disabilities, including the parent group that participated in the development proposal for St. Peter's church that did not move forward. Based on the prevalent need for affordable housing to serve people with intellectual and developmental disabilities (IDD), 4620 LLC is requesting to amend the Redevelopment Agreement and Declaration of Restrictive Covenants to reflect that the target population for the affordable units will be people with developmental disabilities. All other deal points will remain as previously approved. ATTACHMENTS: Description Staff Report First Amendment to Redevelopment Agreement February 20, 2024 Mayor and City Council Members of the Edina City Council Stephanie Hawkinson, Affordable Housing Development Manager Approval of the First Amendment of Redevelopment Agreement for Multifamily Housing at 4620 W. 77th St. Information / Background: The Solhem Companies is constructing a 276-unit multi-family development located at 4620 W. 77th St. (the “Site”). In December 2022 the HRA and City Council approved a Redevelopment. 100% of the units are planned to be affordable to the general workforce: ten percent (10%) of units (28 units) will be affordable to households with incomes at or below 50% of the Area Median Income (AMI), and an additional 40% of the units (110 units) will have rents restricted not to exceed 120% of AMI. The remaining 50% of the units are intended to have rents not to exceed 120% of AMI but could increase in response to increasing expenditures. Initially, 100% of the anticipated rents will be below 120% of AMI with the vast majority affordable to households with incomes at or below 100% of AMI ($119,280 for a household of 2) and over half with rents affordable to households with incomes less than 80% of AMI ($95,424 for a household of 2). The City Council approved the final rezoning, final development plan, and site improvement plan for the proposed project on October 6th, 2022. The development is currently under construction. Over the course of the year Solhem has been meeting with advocacy groups for people with developmental disabilities, including the parent group that worked to bring an affordable housing development to St. Peter’s church at 54th and France. When the St. Peter’s proposed development did not move forward, Staff worked with the advocates to find another location. Solhem was amenable to serve this population. Proposed Amendment The proposed amendment pertains to prioritizing individuals with developmental disabilities for the 28 affordable units. If a unit remains open after affirmatively marketing for 30-days, the property manager may lease to an income qualified general occupant. The overlay provides an advantage/preference to individuals with developmental disabilities but does not disadvantage or discriminate against any protected classes. All other terms and conditions remain within the Redevelopment Agreement. Housing and Redevelopment Authority Established 1974 Execution Version First Amendment to Redevelopment Agreement (4620 W. 77th Street) First Amendment to Redevelopment Agreement (4620 W. 77th Street) by and among City of Edina, Minnesota, Housing and Redevelopment Authority of Edina, Minnesota, and 4620 LLC Dated as of [Dated Date], 2024 THIS DOCUMENT WAS DRAFTED BY: Dorsey & Whitney LLP 50 South Sixth Street, Suite 1500 Minneapolis, MN 55402-1498 Execution Version [Signature Page to First Amendment to Redevelopment Agreement (4620 W. 77th Street)] FIRST AMENDMENT TO REDEVELOPMENT AGREEMENT (4620 W. 77th Street) THIS FIRST AMENDMENT TO REDEVELOPMENT AGREEMENT (this “Amendment”) is made and entered into [Dated Date], 2023 (“Effective Date”), by and among the City of Edina, Minnesota, a Minnesota statutory city (the “City”), the Housing and Redevelopment Authority of Edina, Minnesota, a public body corporate and politic organized and existing under the laws of the State of Minnesota (the “Authority”), and 4620 LLC, a Minnesota limited liability company (“Developer”). RECITALS A. Pursuant to and in accordance with Minnesota Statutes, Sections 469.174 to 469.1794, as amended (the “TIF Act”), the Authority is authorized to finance certain eligible redevelopment costs of redevelopment projects with tax increment revenues derived from a tax increment financing district established in accordance with the TIF Act. B. Pursuant to the temporary authority for use of tax increments granted by Section 469.176, subdivision 4n of the TIF Act, on October 28, 2021, the Authority adopted, and on November 16, 2021, the City approved, a written spending plan for unobligated tax increment monies for the TIF District and other previously established tax increment financing districts in the City (the “Spending Plan”) and established the Special Projects and Redevelopment Capital Fund (the “SPaRC Fund”) to encourage and incentivize new private investment in the City’s commercial and industrial districts by providing loans, grants and/or equity for development projects in accordance with the Spending Plan. C. The City, the Authority, and the Developer entered to that certain Redevelopment Agreement dated December 20, 2022 (the “Original Agreement,” and together with this Amendment the “Agreement”) in which the Authority agreed to provide Developer (or its permitted assignee) certain Pooled Tax Increments and the unobligated increment from the SPaRC Fund in connection with Developer’s development and construction of certain Minimum Improvements (as such terms are defined in the Original Agreement). D. The parties desire to amend the Original Agreement to adjust the provisions therein related to the affordable housing requirements and the exhibit related thereto. NOW, THEREFORE, in consideration of foregoing Recitals, which are incorporated into the provisions of this Amendment by this reference, and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the others as follows: Article I Recitals; Text, Definitions 1.1 Recitals. The foregoing Recitals are incorporated into this Amendment by this reference, including the definitions set forth therein. 1.2 Text. To indicate amendments to the Original Agreement, strikethrough (strikethrough) and underline (underline) text shall be used. Added language shall be indicated with underline text and deleted language shall be indicated with strikethrough text. Execution Version [Signature Page to First Amendment to Redevelopment Agreement (4620 W. 77th Street)] 1.3 Definitions. Unless the context otherwise specifies or requires, the terms used in this Amendment have the definitions given them in the Original Agreement. All defined terms may be used in the singular or the plural, as the context requires. Article II Representations and Warranties 2.1 Original Agreement Representations and Warranties Reaffirmed. The City, the Authority, and the Developer hereby reaffirm their respective representations and warranties provided in Article II of the Original Agreement. Article III Amendments and Additions 3.1 Amendment to Section 4.6. Section 4.6 of the Original Agreement is hereby amended as follows: 4.6 Affordable Housing and Workforce Housing. (a) Affordable Housing Requirements. Developer covenants that at least 10% of the residential units within the Minimum Improvements, but in no event fewer than 28 of such residential units (each an “Affordable Unit” and collectively the “Affordable Units”) will be leased (i) to individuals, or households consisting of an individual, with a developmental disability (collectively “Individuals with Developmental Disability”), as defined by United States Code, Title 42, Section 15002, Subsection (8), and (ii) at rates (inclusive of utilities and mandatory fees) that are considered affordable to individuals or households earning less than 50% of the U.S. Department of Housing and Urban Development’s Area Median Income for the Minneapolis-Saint Paul-Bloomington Metropolitan Statistical Area for a period of 20 years commencing on the date that all the Affordable Units are first occupied by qualified households (the “Affordable Housing Requirements”); provided, however, if after affirmatively marketing a vacant Affordable Unit to Individuals with Developmental Disability for a period of at least thirty (30) days (the “Initial Vacancy Period") Developer is unable to lease said Affordable Unit to an Individual with Developmental Disability, then Developer need not comply with romanette (i) of this Subsection (a) with respect to said Affordable Unit’s next tenancy. For purposes of this Subsection (a), the Initial Vacancy Period shall include both (i) the thirty (30) day period immediately preceding the date of delivery of a Certificate of Occupancy, and (ii) the thirty (30) day period immediately subsequent to the date of delivery of each notice of tenancy termination or eviction regarding the respective Affordable Unit. (b) The Affordable Housing Requirements shall also incorporate and include the following conditions and requirements: (i) no security deposit shall be required in excess of the amount of one month of rent in connection with any Affordable Unit; (ii) during the final year of the affordability period, new leases for the Affordable Units must be for a term of no less than six months, and such newly Execution Version [Signature Page to First Amendment to Redevelopment Agreement (4620 W. 77th Street)] leased Affordable Units will be subject to all the Affordable Housing Requirements until the expiration of such new leases; (iii) Developer shall affirmatively market the Affordable Units to (i) Individuals with Developmental Disability and (ii) one or more traditionally underserved populations as affordable at the rates required hereunder; (iv) prior to Commencement of the Minimum Improvements, Developer shall notify the Authority of Developer’s initial determination as to whether the Affordable Units will be “fixed” to particular housing units within the Minimum Improvements or floating among various housing units with the Minimum Improvements. If the Affordable Units are to be fixed, Developer shall provide the Authority with the unit numbers of such fixed Affordable Units; (v) the two-bedroom units must be leased to households consisting of at least two members; provided, however, this romanette (v) requirement shall not apply to Affordable Units leased to Individuals with Developmental Disability; (vi) During the affordability period, Developer will not refuse to lease an Affordable Unit to the holder of a voucher or certificate of eligibility under Section 8 of the United States Housing Act of 1937, or any other housing assistance program, solely because of the status of the prospective tenant as such a holder;. (vii) the Affordable Units shall be subject to the terms and condition of the Inclusionary Housing Policy Program Guide (“Policy Guide”), a current version of which is attached as Exhibit K, provided, however, the Affordable Housing Requirements hereunder shall not include changes in the Policy Guide adopted by the City which differ from the Policy Guide attached as Exhibit K; and (viii) Developer shall, upon annual invoicing, reimburse the City (or such subdivision of the City administrating the Affordable Housing Requirements) for third-party expenses related to monitoring of Developer’s compliance with the Affordable Housing Requirements, which such costs shall initially not exceed $2,700 per year (plus any additional costs necessitated by re-inspections for noncompliance with the Affordable Housing Requirements) and thereafter be subject to reasonable adjustment from time to time;. (ix) The Affordable Units shall consist of at least, twenty (20) one bedroom units, and eight (8) two bedroom units. Any change in the foregoing distribution of units shall require the prior written approval of the Authority, which such consent will not be unreasonably conditioned, delayed or withheld. Any change in the unit distribution shall be accounted for in any updated TIF Pro Forma;. (x) of the affordable units shall have the same access to building amenities as residents of the market-rate units. The level of finish within the affordable units must be consistent with the level of finish within new construction, affordable apartments in the Twin Cities metropolitan area; and . (xi) On or about the date which is one year before the original expiration of the Affordable Housing Requirements, the Authority and Developer shall negotiate in good faith the terms and conditions of an extension of initial 20-year term of the Execution Version [Signature Page to First Amendment to Redevelopment Agreement (4620 W. 77th Street)] Affordable Housing Requirements. All parties agree to negotiate in good faith but without binding either party to a particular outcome, including binding the Developer to an extension of the 20-year term, if the parties are unable to agree upon terms and conditions acceptable to Developer. (c) Workforce Housing Requirements. Developer covenants that at least 110 of the residential units within the Minimum Improvements (excluding the Affordable Units) (the “Workforce Units”) will be leased at rates (inclusive of utilities and mandatory fees) that are considered affordable to individuals or households earning less than 120% of the U.S. Department of Housing and Urban Development’s Area Median Income for the Minneapolis-Saint Paul-Bloomington Metropolitan Statistical Area for the duration of the TIF Note payments (the “Workforce Housing Requirements”). At least 30 days prior to each semi-annual TIF Note payment, Developer shall provide the Authority with a certification of rent rolls for the previous six-month period, which show that the Workforce Units are rented in accordance with this Section. (d) Compliance with Affordable Housing Requirements and Workforce Housing Requirements. For avoidance of doubt, any failure by Developer to comply with the Affordable Housing Requirements and Workforce Housing Requirements will be a Default under this Agreement and, if such Default is not cured within any applicable notice and cure period hereunder, it shall be an Event of Default, during which, in addition to the City’s and Authority’s other rights and remedies hereunder, payments and accrual of interest on the TIF Note shall be suspended. (e) Restrictive Covenant. The Affordable Housing Requirements and the Workforce Housing Requirements will be set forth in a restrictive covenant in substantially the form shown in the attached Exhibit L and to be recorded against the Project Area prior to, and as a condition to, the issuance of the TIF Note (the “Housing Restrictive Covenant”). The Housing Restrictive Covenant shall not be subordinated or junior to any Mortgage on the Minimum Improvements, and if any Mortgage exists at the time the Housing Restrictive Covenant is to be recorded, Developer shall cause the mortgagee under such Mortgage to subordinates the Mortgage and the lien thereof to the Housing Restrictive Covenant. 3.2 Amendment to Exhibit L. Recital E and Section 3(a) in Exhibit L of the Original Agreement are hereby amended as follows: E. Pursuant to the Redevelopment Agreement, Declarant has agreed to impose certain restrictive covenants upon the Property to ensure that at least 28 of the housing units within the Project will be leased (i) except as otherwise provided in Section 4.6 of the Redevelopment Agreement, to individuals, or households consisting of an individual, with a developmental disability (collectively “Individuals with Developmental Disability”), as defined in United States Code, Title 42, Section 15002, Subsection (8), and (ii) at rates considered affordable to certain individuals or households whose gross annual income does not exceed 50% of the area median income, as more particularly described herein (the “Affordable Units”). 3. Occupancy Requirements and Restrictions. Execution Version [Signature Page to First Amendment to Redevelopment Agreement (4620 W. 77th Street)] (a) Affordable Unit Qualifying Tenants. Except as otherwise provided in Section 4.6 of the Redevelopment Agreement, During the Term, the Affordable Units shall be leased and occupied (or held vacant and available for occupancy) only by Affordable Unit Qualifying Tenants. “Affordable Unit Qualifying Tenants” means individuals, or households consisting of an individual, with a developmental disability, as defined in United States Code, Title 42, Section 15002, Subsection (8) who, at initial occupancy, have a combined gross annual income which does not exceed 50% of the area median income (including adjustments for family size), as determined by the U.S. Department of Housing and Urban Development’s (“HUD”) Area Median Income for the Minneapolis-Saint Paul- Bloomington Metropolitan Statistical Area (“AMI”). Article IV Additional Provisions 4.1 Titles of Articles and Sections. Any titles of the several parts, Articles and Sections of the Amendment are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. 4.2 Severability. If any term or provision of this Amendment is determined to be invalid or unenforceable under applicable Law, the remainder of this Amendment shall not be affected thereby, and each remaining term or provision of this Amendment shall be valid and enforceable to the fullest extent permitted by applicable Law. 4.3 Ratification. Except as specifically modified by this Amendment, the terms and provisions of the Original Agreement shall remain in full force and effect. Execution Version [Signature Page to First Amendment to Redevelopment Agreement (4620 W. 77th Street)] IN WITNESS WHEREOF, the City, the Authority and Developer have caused this Agreement to be duly executed in their names and on their behalf, all on or as of the date first above written. City of Edina, Minnesota By: _________________________________________ James B. Hovland, Mayor By: _________________________________________ Scott H. Neal, City Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ day of _________, 2023, by James B. Hovland and Scott H. Neal, the Mayor and City Manager, respectively, of the City of Edina, Minnesota, on behalf of the City of Edina. ______________________________________ Notary Public Execution Version [Signature Page to First Amendment to Redevelopment Agreement (4620 W. 77th Street)] Housing and Redevelopment Authority of Edina, Minnesota By: ______________________________ James B. Hovland, Chair By: ______________________________ James Pierce, Secretary STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ day of __________, 2023, by James B. Hovland and James Pierce, the Chair and Secretary, respectively, of the Housing and Redevelopment Authority of Edina, Minnesota, on behalf of said Authority. ______________________________________ Notary Public Execution Version [Signature Page to First Amendment to Redevelopment Agreement (4620 W. 77th Street)] 4620 LLC, a Minnesota limited liability company By: _________________________________________ Name: _______________________________________ Its: __________________________________________ STATE OF _______________ ) ) ss. COUNTY OF ______________ ) The foregoing instrument was acknowledged before me this ___ day of ___________, 2023, by ____________________, the _______________ of 4620 LLC, a Minnesota limited liability company, on behalf of the company. Notary Public Date: February 20, 2024 Agenda Item #: VI.D. To:Mayor and City Council Item Type: Request For Purchase From:Richard Poppitz, Equipment Operations Supervisor Item Activity: Subject:Request for Purchase: 2024 Tennant M30 Scrubber Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve request for purchase for one 2024 Tennant M30 scrubber from Tennant Company for $73,090. INTRODUCTION: Tennant Company will provide the M30 scrubber for public works. T his unit is approved for replacement in the CIP replacement budget. ATTACHMENTS: Description Request for Purchase: 2024 Tennant M30 Scrubber Request for Purchase Requisition Number 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 12400034 Department:Public Works Buyer:Richard Poppitz Date: 01/29/2024 Requisition Description:2024 Tennant M30 LP Vendor:TENNANT SALES AND SERVICE COMPANY Cost:$73,090.52 REPLACEMENT or NEW:REPLACEM - REPLACEMENT PURCHASE SOURCE:STATE K - STATE CONTRACT DESCRIPTION:Replacing Tennant floor scrubber BUDGET IMPACT: Public works CIP replacement fund Environmental Impact - item specific: 2 COMMUNITY IMPACT:N/A ENVIRONMENTAL IMPACT:updating to a more efficient propane scrubber Vehicle - Make/Model/Year requested vehicle:Tennant / S30 / 2024 Vehicle - Make/Model/Year current vehicle (if replacement): Tennant / S30 / 2010 Vehicle - Does purchase meet Green Fleet Recommendations? YES - YES Vehicle - If does not meet Green Fleet Recommendations, justification: - MPG:N/A Carbon Emissions:N/A Date: February 20, 2024 Agenda Item #: VI.E. To:Mayor and City Council Item Type: Request For Purchase From:Richard Poppitz, Equipment Operations Supervisor Item Activity: Subject:Request for Purchase: 2024 Tennant T12 Scrubber Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve request for purchase for one 2024 Tennant T12 scrubber from Tennant Company for $26,817. INTRODUCTION: Tennant Company will provide the T 12 scrubber for public works. This unit is approved for replacement in the CIP replacement budget. ATTACHMENTS: Description Request for Purchase: 2024 Tennant T12 Scrubber Request for Purchase Requisition Number 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 12400035 Department:Public Works Buyer:Richard Poppitz Date: 01/29/2024 Requisition Description:2024 Tennant T12 scrubber Vendor:TENNANT SALES AND SERVICE COMPANY Cost:$26,817.70 REPLACEMENT or NEW:REPLACEM - REPLACEMENT PURCHASE SOURCE:STATE K - STATE CONTRACT DESCRIPTION:Replacing T12 floor scrubber BUDGET IMPACT: Public works CIP replacement fund Environmental Impact - item specific: 2 COMMUNITY IMPACT:N/A ENVIRONMENTAL IMPACT:Upgrading to a more efficient battery scrubber Vehicle - Make/Model/Year requested vehicle:Tennant / T12 / 2024 Vehicle - Make/Model/Year current vehicle (if replacement): Tennant / T12 / 2024 Vehicle - Does purchase meet Green Fleet Recommendations? YES - YES Vehicle - If does not meet Green Fleet Recommendations, justification: - MPG:N/A Carbon Emissions:N/A Date: February 20, 2024 Agenda Item #: VI.F. To:Mayor and City Council Item Type: Request For Purchase From:Richard Poppitz, Equipment Operations Supervisor Item Activity: Subject:Request for Purchase: 2024 Ford Maverick Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for one 2024 Ford Maverick from Boyer Ford for $32,612. INTRODUCTION: Boyer Ford will provide the Maverick for the engineering department. This unit is approved for replacement in the CIP replacement budget. It also is being switched over to a hybrid vehicle to reduce carbon emissions. ATTACHMENTS: Description Request for Purchase: 2024 Ford Maverick Request for Purchase Requisition Number 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 12400039 Department:Engineering Buyer:Richard Poppitz Date: 02/01/2024 Requisition Description:2024 Ford Maverick Vendor:BOYER FORD TRUCKS INC Cost:$32,612.06 REPLACEMENT or NEW:REPLACEM - REPLACEMENT PURCHASE SOURCE:STATE K - STATE CONTRACT DESCRIPTION:Replacing van due to age and rating BUDGET IMPACT: Engineering equipment replacement funds Environmental Impact - item specific: 2 COMMUNITY IMPACT:All resident accessibility ENVIRONMENTAL IMPACT:We are upgrading to a more efficient hybrid motor. Vehicle - Make/Model/Year requested vehicle:Ford / Maverick / 2024 Vehicle - Make/Model/Year current vehicle (if replacement): Ford / Transit / 2010 Vehicle - Does purchase meet Green Fleet Recommendations? YES - YES Vehicle - If does not meet Green Fleet Recommendations, justification: - MPG:23 to 37 Carbon Emissions:N/A Date: February 20, 2024 Agenda Item #: VI.G. To:Mayor and City Council Item Type: Request For Purchase From:Ben Jore, PE, Senior Project Engineer Item Activity: Subject:Request for Purchase: 2024 Residential Permit Review Support Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for 2024 Residential Permit Review Support with Bolton & Menk for $74,092. INTRODUCTION: The volume of plan reviews along with the required onsite inspections are high between the months of May and October and the Engineering Services Division does not always have the capacity to meet the demands of the plan reviews in a timely manner. Thus, the Engineering Services Division is requesting support for plan review of residential projects during these months. These services will be funded by a combination of utility funds and right- of-way permit revenue. ATTACHMENTS: Description Request for Purchase: 2024 Residential Permit Review Support Bolton & Menk Agreement 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 Requisition Number 12400037 Department: Engineering Buyer: Ross Bintner Date: 01/30/2024 Request for Purchase Requisition Description: 2024 Proposal Residential and Small Site Reviews Vendor: Bolton & Menk Cost: $74,092. REPLACEMENT or NEW: NEW PURCHASE SOURCE: QUOTE/BID DESCRIPTION: The volume of plan reviews along with the required onsite inspections are high between the months of May and October and the Engineering Services Division does not always have the capacity to meet the demands of the plan reviews in a timely manner. Thus, the Engineering Services Division is requesting support for plan review of residential projects during these months. These services will be funded by a combination of utility funds and right-of-way permit revenue. BUDGET IMPACT: Utility Funds & ROW Permit Revenue. 2 COMMUNITY IMPACT: Support City Regulations. ENVIRONMENTAL IMPACT: Service Contract. N:\Proposals\Edina\2024 Residential and Small Site\2024 Proposal Residential and Small Site Reviews.docx January 19, 2024 Mr. Ben Jore, P.E. Sr. Project Engineer Bjore@EdinaMN.gov RE: PROPOSAL: 2024 Residential and Small Site Review Support Dear Mr. Jore, Bolton & Menk, Inc. is pleased to present this proposal for professional engineering services in continued support of the city’s residential and small site plan review. As a part of this proposal, we describe our understanding of the project, detail our proposed scope and schedule of work, and provide our fees for service. This proposal is being offered as a Supplemental Agreement to our June 18, 2013 Master Agreement for Professional Engineering Services with the City of Edina. PROJECT UNDERSTANDING The City of Edina has requested this proposal from Bolton & Menk in continued support of the City’s residential and small site plan reviews. The volume of plan reviews along with the required onsite inspections are generally higher between the months of May and October and City staff does not always have the capacity to meet the demands of the plan reviews in a timely manner. Similar to our support the last few years, the City is requesting support for plan review of residential and small sites. This work is expected to pick up in May and continue through the end of the year, with the highest level of need between May and October. Bolton & Menk will use the City of Edina’s guidance documents for site plans and single/double dwelling units as they relate to stormwater management, erosion and sediment control and site survey as a guide for our reviews. In 2023, we were provided with a city-issued laptop so we were able to access City resources/files for background information on each review to help support in the plan review. This was beneficial to provide a more efficient review process. We will continue to utilize the city laptop throughout 2024. It is expected the reviews that are prepared will be saved/filed on the City’s Project Dox system. SCOPE OF WORK Bolton & Menk will provide a detailed review, utilizing city review standards, and noting review comments in ProjectDox. Miranda (Etienne) Christensen P.E. will continue to lead this initiative for Bolton & Menk, with support from Luke Wheeler, P.E. in the event Miranda is unavailable. It is expected that our team will average 8 hours per week between May and October, while a lower level of need is expected outside of those months. Proposal: Residential and Small Site Review Support Date: January 19, 2024 Page: 2 N:\Proposals\Edina\2024 Residential and Small Site\2024 Proposal Residential and Small Site Reviews.docx In addition, to the above scope of services, we have included full-time coverage to provide a higher level of service; both plan review and field inspection services for 2-weeks during your paternity leave as well as a higher level of support, whether in-house or for field review for staff vacations, or a higher volume of workload than anticipated. We have included 1.5 weeks of full-time work for vacation support as a part of this proposal. SCHEDULE OF WORK Bolton & Menk understands these reviews are time critical and we will work with the City to meet the required turnaround times for each review, if additional time is expected to be required, we will inform the City immediately. PROPOSED FEES Bolton & Menk proposes to complete the above scope of work on an hourly basis, with an estimated project limit of $74,092. The fees for the individual tasks below are estimates. Average Weekly Services Project Oversight & Coordination (2 hrs/week, 28 weeks) $ 11,256 Plan Review (8 hrs/week, 28 weeks) $ 37,184 Paternity Leave Support (2 weeks) Project Oversight & Coordination (6 hrs) $ 1,206 Plan Review &/or Field Inspection (80 hours) $ 13,280 Vacation Support (1.5 weeks) Project Oversight & Coordination (6 hrs) $ 1,206 Plan Review &/or Field Inspection (60 hours) $ 9,960 TOTAL ESTIMATED PROJECT COST $ 74,092 As the year progresses, we will provide budget updates to share what our actual hours utilized are versus assumptions. Should additional time be required for reviews, these services will be discussed in advance. Personnel rates for anticipated staffing are as follows: Project Manager: $201 per hour Project Engineer: $166 per hour Thank you for allowing Bolton & Menk to provide you with this proposal, if you find it satisfactory, your signature below will constitute acceptance of the terms outlined and your authority for us to proceed. Please call if you wish to discuss this proposal. We look forward to providing these professional engineering services to you on this project, again this year, and appreciate your continued consideration of Bolton & Menk, Inc. Sincerely, Bolton & Menk, Inc. Sarah E. Lloyd, P.E. Principal Engineer Signed Date Date: February 20, 2024 Agenda Item #: VI.H. To:Mayor and City Council Item Type: Report / Recommendation From:Ben Jore, PE, Senior Project Engineer Item Activity: Subject:Approve Encroachment Agreement with 4000 Kipling Avenue Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve encroachment agreement with the owners of 4000 Kipling Avenue for retaining walls along the driveway. INTRODUCTION: 4000 Kipling Avenue constructed a new driveway and garage. Due to steep grades on the property, the driveway required retaining walls within the right-of-way. Staff has worked with the owners to limit the encroachment areas and remove a previous retaining wall encroachment as part of this project. ATTACHMENTS: Description Encroachment Agreement Exhibit A Proposed Easement A: That part of 40th Street West, lying north of Lot 1, Block 2, MINNEKAHDA VISTA THIRD ADDITION according to the recorded plat thereof, Hennepin County, Minnesota, described as follows: Commencing at the northwest corner of said Lot 1; thence easterly along the north line thereof 3.2 feet to the point of beginning of the easement being described; thence con2nuing easterly along said north line 2.0 feet; thence deflec2ng le4 90 degrees 8.5 feet; thence deflec2ng le4 90 degrees 2.0 feet; thence deflec2ng le4 90 degrees 8.5 feet to the point of beginning and there termina2ng. Proposed Easement B: That part of 40th Street West, lying north of Lot 1, Block 2, MINNEKAHDA VISTA THIRD ADDITION according to the recorded plat thereof, Hennepin County, Minnesota, described as follows: Commencing at the northwest corner of said Lot 1; thence easterly along the north line thereof 27.7 feet to the point of beginning of the easement being described; thence con2nuing easterly along said north line 2.0 feet; thence deflec2ng le4 90 degrees 9.5 feet; thence deflec2ng le4 90 degrees 2.0 feet; thence deflec2ng le4 90 degrees 9.5 feet to the point of beginning and there termina2ng. Date: February 20, 2024 Agenda Item #: VI.I. To:Mayor and City Council Item Type: Request For Purchase From:Noah Silver, Electrical/HVAC Supervisor Item Activity: Subject:Request for Purchase: Replacement Traffic Control Cabinet for 76th and Centennial Lakes Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for Replacement Traffic Control Cabinet at 76th and Centennial Lakes with Traffic Control Corporation for $33,442. INTRODUCTION: This traffic control cabinet replaces a control cabinet that has approached the end of its service life. This replacement will ensure reliable traffic control at the intersection of 76th and Centennial Lakes. This is part of a state contract. ATTACHMENTS: Description Request for Purchase: Traffic Control Cabinet for 76th and Centennial Lakes Traffic Control Cabinet Quote and Agreement Request for Purchase Requisition Number 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 12400041 Department: Engineering Buyer: Noah Silver Date: 02/20/2024 Requisition Description: 76th & Centennial Lakes Traffic Control Cabinet Vendor: TRAFFIC CONTROL CORPORATION Cost: $33,442.00 REPLACEMENT or NEW:REPLACEM - REPLACEMENT PURCHASE SOURCE:STATE K - STATE CONTRACT DESCRIPTION: This traffic control cabinet replaces an existing control cabinet that has approached the end of its service life. This replacement will ensure reliable traffic control at the intersection of 76th and Centennial Lakes. Pricing - MNDoT State Contract #14407. BUDGET IMPACT: Traffic signal Repair and Maintenance Vehicle - Make/Model/Year current vehicle (if replacement): Vehicle - Does purchase meet Green Fleet Recommendations? - Vehicle - If does not meet Green Fleet Recommendations, justification: - MPG: Carbon Emissions: Number 656517 QUOTATION Page:1 of 2 5651 MEMORIAL AVENUE OAK PARK HEIGHTS, MN 55082 PHONE: 651-439-1737 To:13059 EDINA, CITY OF ACCOUNTS PAYABLE 7450 METRO BLVD EDINA MN 55439 USA Phone:952-927-8861 Fax: Quote Date:1/29/2024 Expires:3/29/2024 AEisinger@TCC1.com 651-439-1737Phone: ALLEN EISINGERSalesperson: Email: FOB: Terms:NET 30 BASED ON APPROVED CREDIT DESTINATION-FRT INCLUDED Attn: Email: 952-826-0392 Book / Call / Item: Letting Date: TS2 SIGNAL CABINETDescription: Location:76TH & CENTENNIAL LAKES MNDOT #144047Contract No: Part Number / Description Net PriceUnit Price Qty/UM CABINET SIGNAL 77" - STOCK 77" ALUMINUM GRAY EXTERIOR WITH ANTI-GRAPHITTI / WHITE INTERIOR, LEFT SWING HANDLE AWAY FROM LOCK, METAL FILTER, TS2 ECONOLITE TS2 16 POSITION BACK PANEL ASSEMBLY, ONE DETECTOR RACK (WITH 8 POSITION PANEL), EXTRA SDLC CABLE FOR VIDEO/AAPS, 80 POSITIONS FUSE BLOCK, PEDESTRIAN AAPS INTERFACE TERMINAL BLOCK, SET UP FOR FLASHING YELLOW ARROW OPERATION MNDOT CONTRACT ITEMS INCLUDED IN BUILD: 16 LOAD SWITCHES @ $41.50 EACH - LINE ITEM #11 4 FLASH TRANS RELAYS @ $41.50 EACH - LINE ITEM #15 2 BUS INTERFACE UNITS @ $359 EACH - LINE ITEM #16 1 CABINET POWER SUPPLY @ $635 - LINE ITEM #17 1 FLASHER @ $41.50 - LINE ITEM #14 NO CONTROLLER OR MMU2 1.0018,710.00 18,710.00EA CABINET CONFIGURATION CABINET BUILT & TESTED FOR INTERSECTION - 76TH & CENTENNIAL LAKES * PLANS NEED TO BE PROVIDED PRIOR TO ORDER FOR JOB FILE 1.00700.00 700.00EA F40225 (504) CONTROLLER, COBALT, G, TYPE 1, DATA KEY, 6 YEAR WARRANTY: ECONOLITE, COB11120110000 W/ COBEW6YR 1.004,500.00 4,500.00EA MNDOT CONTRACT LINE ITEM #39 F78272 ENHANCED TS2 SMART MONITOR: RENO, MMU2-1600GE 1.001,462.00 1,462.00EA MNDOT CONTRACT LINE ITEM #9 Pricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. Number 656517 QUOTATION Page:2 of 2 5651 MEMORIAL AVENUE OAK PARK HEIGHTS, MN 55082 PHONE: 651-439-1737 Part Number / Description Net PriceUnit Price Qty/UM F73084 WIAAPS APB BS FS 915, BLACK, MN GRADE SHEETING, RETROREFLECTIVE R10-3E SIGN, BRAILLE 2, INLCUDES SIGN BRACKETS: CAMPBELL, 501-0901B/512-BLK-MN 4.00780.00 3,120.00EA MNDOT CONTRACT LINE ITEM #75 F19493 WIAAPS APC (INCLUDES BARRIER TERMINAL BOARD - SINGLE, 501- 0110), I/O CABLE SET AND WIFI ANTENNA: CAMPBELL, 501-0910 1.003,470.00 3,470.00EA MNDOT CONTRACT LINE ITEM #76 F68954 APS POLE MOUNTING ADAPTER WITH BOLTING HARDWARE GALVANIZED: FREY, 22PMAG 4.00370.00 1,480.00EA Quote Total:33,442.00 Item Total:33,442.00 Misc Charges and Adjustments:0.00 As an authorized purchaser for the above named company, the undersigned agrees to the above quantities, prices, and all terms listed above. Pricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. PO Number Signature Printed Name Auth Date Taxable Exempt Pricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. Date: February 20, 2024 Agenda Item #: VI.J. To:Mayor and City Council Item Type: Request For Purchase From:Jon Darsow, Facility Supervisor Item Activity: Subject:Request for Purchase: Professional Services for City Hall Roof Replacement and Solar PV Array Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for Professional Services for City Hall Roof Replacement and Solar PV Array with Hammel, Green, and Abrahamson Inc. (HGA) for $132,750. INTRODUCTION: This is for professional services for replacement of the roofs at City Hall. This project will coincide with rooftop solar array design and replacement on building roof as part of the City Hall Energy Improvement project. ATTACHMENTS: Description Request for Purchase: Professional Services for City Hall Roof and PV Replacement Design Design/Bid/CA Professional Services Agreement 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 Requisition Number 12400043 Department: Engineering Buyer: Jon Darsow Date: 02/8/2024 Request for Purchase Requisition Description: Professional Services City Hall Roof Replacement and PV Array Vendor: HAMMEL GREEN AND ABRAHAMSON INC Cost: $132,750.00 REPLACEMENT or NEW: REPLACEM - REPLACEMENT PURCHASE SOURCE: SERVICE CONTRACT DESCRIPTION: In 2021, HGA was engaged to develop a Net Zero Energy (NZE) Plan for the City Hall / PD Building. Contained within the NZE Plan were 18 actions ranging from heating and cooling upgrades to building envelope improvements. This project will replace the roofs on City Hall and a new expanded PV system. BUDGET IMPACT: This project is being funded by 2021 Budget Surplus 2 COMMUNITY IMPACT: This project will review a critical piece of the City Hall infrastructure to ensure its long-term viability. It also continues the actions to meet our Climate Action Plan goals to reduce energy use. ENVIRONMENTAL IMPACT: This project will provide concepts and analysis for a roof mounted solar array to reduce energy use. 420 North 5th Street, Suite 100 Minneapolis, MN 55401 612.758.4000 HGA.COM s February 12, 2024 Mr. Derik Otten Facilities Manager City of Edina, Engineering Department 7450 Metro Boulevard Edina, Minnesota 55439 Re: City of Edina, City Hall Roof Replacement and PV array Proposal for Professional Services Dear Mr. Otten: Hammel, Green and Abrahamson, Inc. (HGA) is pleased to submit this Proposal to provide Design and Construction Administration Professional Services related to the Roof Replacement and photovoltaic (PV) array of the Edina City Hall and Edina Police Station at 5801 West 50th Street in Edina, Minnesota. We value our longstanding relationship, and we are pleased to submit this Scope of Work and Fee Proposal to provide Professional Design Services for your consideration. The Project Scope of Work, as we understand it, and the Services we will provide are outlined below: PROJECT UNDERSTANDING With Exterior Improvement Project that was issued in 2023, HGA will repackage the roof replacement portion of the work to bid separately in 2024. The photovoltaic array scope will be issued as a separate bid package in 2024. SCOPE OF BASIC SERVICES Based on the issued document package for the City Hall Exterior Improvements and PV (dated January 10, 2023) and upon our understanding of the Project, HGA proposes to provide the following Services: 1. Construction Documents (CD) Phase [ Roof and PV as separate packages] a. Existing Condition Site Visit (2) b. Team meeting (via video conference) c. 90% Page Turn of CD Documents with City Staff (via video conference) d. Quality Control Review e. Design Drawings and Specifications (issue for bid) City of Edina, City Hall Roof Replacement and PV Array February 12, 2024 Page 2 2. Bidding (included in CA Fee) [ Roof and PV as separate packages] a. Pre-Bid Meeting attendance b. RFI & Substitution Requests review and response c. Addenda as required d. Bid Opening attendance 3. Construction Administration (CA) Phase (Roof estimated 19 weeks, PV estimated at 8 weeks) a. Pre-Construction Meeting – lead and facilitate b. Shop Drawing and Submittal review and response c. Construction Meetings (eight, in person) d. Site Observation Visits (four (in-person), following Construction Meetings) e. Punchlist (one) f. RFI review and response g. Proposal Request (PR) & Supplemental Information (SI) creation h. Record Drawings and Closeout Documentation SCHEDULE The above-described work is anticipated to be completed upon received Notice-to-Proceed as outlined below: Week (s) Week of Activity 1 1/1/24 Project Kick-off 2-6 Development 7 2/12/24 90% Roof Page Turn Review Meeting (virtual) 9 2/12/24 Issue Roof CDs for Bid/Permit 10-17 Roof Bid/Award, Permit (8 weeks-estimated) 12 3/18/24 90% PV Page Turn Review Meeting (virtual) 14 4/1/24 Issue PV CDs for Bid/Permit 18-37 Construction Administration (19 weeks – estimated) 32 8/5/24 Roof Substantial Completion (estimated) 40 9/30/24 PV Substantial Completion (estimated) 41 10/7/24 Project Complete CLIENT RESPONSIBILITIES To meet the objectives and schedule of the Project, it is understood that the Owner will: 1. Provide a primary point of contact who will lead the Owner’s team throughout the Project and coordinate Owner staff for meetings. 2. Provide review of submitted documents within ten business days. City of Edina, City Hall Roof Replacement and PV Array February 12, 2024 Page 3 ASSUMPTIONS 1. Field observation includes the review of the existing visible conditions of the Project Area only for conformance with base drawing wall layouts provided by Client or Landlord. HGA assumes the base drawings will be wholly accurate to existing on-site conditions. Detailed documentation of field conditions, if required, shall be subject to Additional Services. 2. Sets of as-built architectural, structural, and plumbing drawings from the Project Area of Work and accurate CAD or BIM (Revit) files will be provided by the Client. 3. Should this documentation be incomplete or inaccurate, Additional Services may apply. 4. HGA will produce one set of Construction Documents. Phased, multiple-bid, or additional sets are not included. 5. All drawings will be produced using Revit. 6. The parties agree that the drawings issued in either PDF or hardcopy containing the author’s seal and signature are the Construction Documents. BIM models and CAD files are not intended to be used for construction. Any reliance on BIM and CAD files shall be done at the relying party’s own risk and without liability to HGA. 7. The Scope of Services and compensation provisions assume that there will be no major infrastructure or code complications (architectural or otherwise) with the building. Addressing any such issues will be considered an Additional Service 8. Additional on-site meetings and/or site visits, beyond those outlined in the Scope of Services, will be considered an Additional Service. 9. The Client shall assume full responsibility for project management and coordination of installation of the Client’s own consultants and vendors including but not limited to telephone, data and cabling systems, audio/visual, and other related vendors. 10. The Client’s consultants and vendors will provide timely input during the Design Development and Construction Document Phases so the system requirements can be incorporated into the Scope of Work. 11. Out-of-sequence information or changes to the Project that require redesign, drawing revisions, and additional communications or meetings will be subject to Additional Services. 12. HGA shall not be responsible for delays caused by factors beyond HGA’s reasonable control, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, government ordered industry shutdowns, power or server outages, acts of nature, widespread infectious disease outbreaks, (including but not limited to epidemics and pandemics), failure of any governmental or other regulatory authority to act in a timely manner, failure of the Client to furnish timely information or approve or disapprove of HGA’s services or work product, or delays caused by faulty performance by the Client’s or by contractors of any level. When such delays beyond HGA’s reasonable control occur, the Client agrees that HGA shall not be responsible for the damages, nor shall HGA be deemed in default of this Agreement. 13. Technical specifications as prepared by HGA will be located in a project manual or on the drawing sheets. The Client will provide all front-end specifications including general requirements and applicable Division 0 and 1 sections. City of Edina, City Hall Roof Replacement and PV Array February 12, 2024 Page 4 14. It is presumed that the existing roof top mechanical units will remain in place, and new roofing will occur without lifting (removing) these mechanical units. EXCLUSIONS 1. Arc fault testing of any existing equipment. 2. Load testing of existing equipment 3. Test and balance of systems 4. Existing fire alarm system 5. Scoping of any underground piping or conduit. 6. Construction cost estimating and project scheduling. 7. Assessment of emergency power or special power needed. 8. Building code analysis, including restroom capacity, parking, and site requirements. 9. AV/IT/low voltage and security design. ADDITIONAL SERVICES HGA may be requested to provide Additional Services or the services of Outside Consultants, as necessary, which are beyond the Basic Services provide for in this Proposal. Additional Services will be provided only upon your written authorization, and compensation shall be determined as part of any authorization to proceed with such services. A separate Proposal will be provided upon request. Additional Services may include, but are not limited to, the following: 1. Additional meetings beyond those listed herein. 2. Engineering Services outside of Structural, Electrical, and Plumbing Engineering. 3. Reconciling and/or addressing major infrastructure or code complications (architectural or otherwise) with the building. 4. Any required upgrades and/or modifications of the building envelope, roofing, or engineering systems (including water, sanitary, gas, and electrical services) beyond the aforementioned. 5. Additional time or services in connection with requests for code variances or special concessions negotiated with governmental officials that are not know at this time. COMPENSATION Compensation to HGA for Basic Services set forth in this Proposal will be on an Hourly Rate Basis, up to an estimated maximum of $132,750.00 as broken out below for design and construction administration for the roof replacement and PV array. Roof Replacement Fee (CD, Permit, Bid, CA Phase)................................................................................................... $107,000 PV Array Fee (CD, Permit, Bid, CA Phase) .............................................................................................................................. $25,000 Estimated Reimbursable Expenses ...................................................................................................................................................... $750 Reimbursable expenses for travel and printing are estimated to be $750 and included in the fees above. City of Edina, City Hall Roof Replacement and PV Array February 12, 2024 Page 5 ACCEPTANCE HGA and the City of Edina have an established Master Service Agreement. The client’s acceptance of this proposal will be secured though the terms and conditions of that agreement. We sincerely appreciate this opportunity to serve the City of Edina. Please email or call my cell phone at 414-405-2244 if you have questions regarding our Proposal. Sincerely, Hammel, Green, & Abrahamson, Inc. (HGA) City of Edina By ________________________________ By ________________________________ Name Cory Powers Name ________________________________ Title Principal | Vice President Title ________________________________ Date February 12, 2024 Date ________________________________ cc: Jon Darsow, City of Edina; Tim Guyette, HGA s:\3800\3857\020-00\02 contracts\client agreements\20240212-cp-city hall 2024 roof pv -hga proposal.docx Date: February 20, 2024 Agenda Item #: VI.K. To:Mayor and City Council Item Type: Request For Purchase From:Jon Darsow, Facility Supervisor Item Activity: Subject:Request for Purchase: Professional Services for Public Works Wash Bay Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for Professional Services for P ublic Works Wash Bay with Hammel, Green, and Abrahamson Inc. (HGA) for $59,000. INTRODUCTION: This is for professional services to update the existing public works wash bay system. Services will redesign the Make-up Air Unit (MAU), HVAC distribution upgrades, overhead door dryers and an exterior hose-down area with connections into existing drain system. The current system is difficult to maintain and is out of service often. ATTACHMENTS: Description Request for Purchase: Professional Services Public Works Wash Bay HGA Agreement 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 Requisition Number 12400044 Department: Engineering Buyer: Jon Darsow Date: 02/8/2024 Request for Purchase Requisition Description: Professional Services Public Works Wash Bay Vendor: HAMMEL GREEN AND ABRAHAMSON INC Cost: $59,000.00 REPLACEMENT or NEW: REPLACEM - REPLACEMENT PURCHASE SOURCE: SERVICE CONTRACT DESCRIPTION: Based on the Concept Design Study, completed in 2023. The Public Works Wash Bay needs system upgrades. HGA’s professional services will redesign the Make-up Air Unit (MAU), HVAC distribution upgrades, overhead door dryers and an exterior hose-down area with connections into existing drain system. BUDGET IMPACT: This project is being funded from the 2021 budget surplus dedicated to facility maintenance and repairs. 2 COMMUNITY IMPACT: N/A ENVIRONMENTAL IMPACT: N/A 420 North 5th Street, Suite 100 Minneapolis, MN 55401 612.758.4000 HGA.COM s February 12, 2024 Mr. Derik Otten Facilities Manager City of Edina, Engineering Department 7450 Metro Boulevard Edina, Minnesota 55439 Re: City of Edina Public Works Wash Bay Proposal for Professional Services Dear Mr. Otten: At your request, Hammel, Green and Abrahamson, Inc. (HGA) is pleased to submit this Proposal to provide Professional Services for the Wash Bay system upgrades at the Edina Public Works facility, located at 7450 Metro Blvd, Edina, MN 55439. We value our longstanding relationship, and we are pleased to submit this Scope of Work and Fee Proposal to provide Professional Design Services for your consideration. The Project Scope of Work, as we understand it, and the Services we will provide are outlined below: PROJECT UNDERSTANDING Based on the Concept Design study, completed in 2023, the project scope consists of the following eight scope items. 1. Make-up Air Unit (MAU) redesign. 2. HVAC Distribution upgrades. 3. Bid Alternate 1: Replace floor mounted dryers with overhead dryers. 4. Bid Alternate 2: Addition of an exterior hose-down area connected to the existing drains. SCOPE OF BASIC SERVICES Upon our understanding of the Project, HGA proposes to provide the following Services: 1. Construction Documents (CD) Phase a. Existing Condition Site Visit (1) b. Two team meetings c. 90% Page Turn of CD Documents with City Staff (via video conference) d. Quality Control Review e. Design Drawings and Specifications (issue for bid) City of Edina, Public Works Wash Bay February 12, 2024 Page 2 SCHEDULE The above-described work is anticipated to be completed upon received Notice-to-Proceed as outlined below: Week (s) Week of Activity 1 2/12 Kickoff Meeting (Virtual) 2-3 Development 4 3/4 50% Review Meeting (Virtual) 5-6 Development 7 3/25 90% Page Turn Review Meeting (Virtual) 8 4/1 Development 9 4/11 Issue CDs for Bid / Permit 10-15 Bid/Award, Permit (6 weeks-estimated) 16-28 Construction Administration (13 weeks – estimated) 29 8/26 Project Complete CLIENT RESPONSIBILITIES To meet the objectives and schedule of the Project, it is understood that the Owner will: 1. Provide a primary point of contact who will lead the Owner’s team throughout the Project and coordinate Owner staff for meetings. 2. Provide review of submitted documents within ten business days. ASSUMPTIONS 1. Field observation includes the review of the existing visible conditions of the Project Area only for conformance with base drawing wall layouts provided by Client or Landlord. HGA assumes the base drawings will be wholly accurate to existing on-site conditions. Detailed documentation of field conditions, if required, shall be subject to Additional Services. 2. Sets of as-built architectural, electrical, mechanical, plumbing, and civil drawings from the Project Area of Work and accurate CAD or BIM (Revit) files will be provided by the Client. 3. Should this documentation be incomplete or inaccurate, Additional Services may apply. 4. HGA will produce one set of Construction Documents. Phased, multiple-bid, or additional sets are not included. 5. All drawings will be produced using Revit. 6. The parties agree that the drawings issued in either PDF or hardcopy containing the author’s seal and signature are the Construction Documents. BIM models and CAD files are not intended to be used for construction. Any reliance on BIM and CAD files shall be done at the relying party’s own risk and without liability to HGA. 7. The Scope of Services and compensation provisions assume that there will be no major infrastructure or code complications (architectural or otherwise) with the building. Addressing any such issues will be considered an Additional Service. City of Edina, Public Works Wash Bay February 12, 2024 Page 3 8. Additional on-site meetings and/or site visits, beyond those outlined in the Scope of Services, will be considered an Additional Service. 9. The Client shall assume full responsibility for project management and coordination of installation of the Client’s own consultants and vendors including but not limited to telephone, data and cabling systems, audio/visual, and other related vendors. 10. The Client’s consultants and vendors will provide timely input during the Design Development and Construction Document Phases so the system requirements can be incorporated into the Scope of Work. 11. Out-of-sequence information or changes to the Project that require redesign, drawing revisions, and additional communications or meetings will be subject to Additional Services. 12. HGA shall not be responsible for delays caused by factors beyond HGA’s reasonable control, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, government ordered industry shutdowns, power or server outages, acts of nature, widespread infectious disease outbreaks, (including but not limited to epidemics and pandemics), failure of any governmental or other regulatory authority to act in a timely manner, failure of the Client to furnish timely information or approve or disapprove of HGA’s services or work product, or delays caused by faulty performance by the Client’s or by contractors of any level. When such delays beyond HGA’s reasonable control occur, the Client agrees that HGA shall not be responsible for the damages, nor shall HGA be deemed in default of this Agreement. 13. Technical specifications as prepared by HGA will be located in a project manual or on the drawing sheets. The Client will provide all front-end specifications including general requirements and applicable Division 0 and 1 sections. EXCLUSIONS 1. Arc fault testing of any existing equipment. 2. Load testing of existing equipment 3. Test and balance of systems 4. Existing fire alarm system 5. Scoping of any underground piping or conduit. 6. Construction cost estimating and project scheduling. 7. Assessment of emergency power or special power needed. 8. Building code analysis, including restroom capacity, parking, and site requirements. 9. AV/IT/low voltage and security design. ADDITIONAL SERVICES HGA may be requested to provide Additional Services or the services of Outside Consultants, as necessary, which are beyond the Basic Services provide for in this Proposal. Additional Services will be provided only upon your written authorization, and compensation shall be determined as part of any authorization to proceed with such services. A separate Proposal will be provided upon request. Additional Services may include, but are not limited to, the following: 1. Bidding support services and Construction Administration services. 2. Additional meetings beyond those listed herein. City of Edina, Public Works Wash Bay February 12, 2024 Page 4 3.Engineering Services outside of electrical, mechanical, plumbing, and civil engineering. 4.Reconciling and/or addressing major infrastructure or code complications (architectural or otherwise) with the building. 5.Any required upgrades and/or modifications of the building envelope, roofing, or engineering systems (including water, sanitary, gas, and electrical services) beyond the aforementioned. 6.Additional time or services in connection with requests for code variances or special concessions negotiated with governmental officials that are not know at this time. COMPENSATION Compensation to HGA for Basic Services set forth in this Proposal will be on an Hourly Rate basis, up to an estimated maximum of $59,000. Reimbursable expenses for travel and printing are estimated to be $500 and are included in the fees above. ACCEPTANCE HGA and the City of Edina have an established Master Service Agreement. The client’s acceptance of this proposal will be secured though the terms and conditions of that agreement. We sincerely appreciate this opportunity to serve the City of Edina. Please email or call my cell phone at 414-405-2244 if you have questions regarding our Proposal. Sincerely, Hammel, Green, & Abrahamson, Inc. (HGA) City of Edina By ________________________________ By ________________________________ Name Cory Powers Name ________________________________ Title Principal | Vice President Title ________________________________ Date February 12, 2024 Date ________________________________ cc: Jon Darsow, City of Edina; Tim Guyette, HGA s:\3800\3857\019-01\02 contracts\client agreements\20240202-cp-public works wash -hga proposal.docx Date: February 20, 2024 Agenda Item #: VI.L. To:Mayor and City Council Item Type: Request For Purchase From:Jessica V. Wilson, CFM, Water Resources Manager Item Activity: Subject:Request for Purchase: 2024 Stormwater Infrastructure Asset Inspections Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for Stormwater Infrastructure Asset Inspection with Barr Engineering for $122,500. INTRODUCTION: The City of Edina’s Water Resources Management P lan (WRMP) defines and describes stormwater infrastructure asset management. The purpose of the structural stormwater infrastructure asset inspection program is to prevent or reduce the discharge of pollutants in stormwater. Further, this program meets the inventory and inspection requirements of the City’s Municipal Separate Storm Sewer System (MS4) permit issued by the Minnesota Pollution Control Agency. ATTACHMENTS: Description Request for Purchase: 2024 Stormwater Infrastructure Asset Inspection Barr Engineering Agreement Request for Purchase Requisition Number 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 12400049 Department: Engineering Buyer: Jessica Vanderwerff Wilso Date: 02/20/2024 Requisition Description: Stormwater Infras Asset Inspection 2024 Vendor: BARR ENGINEERING CO Cost: $122,500.00 REPLACEMENT or NEW:REPLACEM - REPLACEMENT PURCHASE SOURCE:SERVIC K - SERVICE CONTRACT DESCRIPTION: The City of Edina’s Water Resources Management Plan (WRMP) defines and describes stormwater infrastructure asset management. The purpose of the structural stormwater infrastructure asset inspection and maintenance program is to prevent or reduce the discharge of pollutants in stormwater. Further, this program meets the inventory and inspection requirements of the City’s Municipal Separate Storm Sewer System (MS4) permit issued by the Minnesota Pollution Control Agency. BUDGET IMPACT: The project is funded by the stormwater utility fund under CIP Project #ENG21056. 2 COMMUNITY IMPACT: Stormwater infrastructure supports flood protection and clean water. ENVIRONMENTAL IMPACT: Stormwater infrastructure supports flood protection and clean water. Barr Engineering Co. 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com Februrary 8, 2024 Ms. Jessica Wilson Water Resources Coordinator City of Edina Engineering Department 7450 Metro Boulevard Edina, MN 55439 Re: Proposal for Stormwater Infrastructure Assets Inspections 2024 (City and non-City Owned) Dear Ms. Jessica Wilson: This letter presents our proposed scope of work and budget for the Edina Stormwater Asset Inspection Program, which includes the inspection, conditions inventory, and maintenance recommendations of stormwater assets; both those owned or otherwise operated and maintained by the City of Edina (City), as well those not owned, operated or maintained by the City. The project’s primary objective is to ensure that all City stormwater assets are providing water quality function as originally designed. The project will also include updates to the design and data of the iPad-based asset inspection application previously developed by Barr; as well as conducting field condition assessments, documentation of asset conditions and maintenance recommendations, and includes the inspection of structural stormwater assets and constructed ponds, as required by the City’s Water Resources Management Plan. The inspection of conveyance assets is not included in this scope. The project will help the City meet the minimum requirements of the Minnesota Pollution Control Agency (MPCA) municipal separate storm sewer system (MS4) permit. The scope of professional consulting services we will provide for your project includes the following tasks: Task 1: Asset inspection protocol and data updates 1. Review the existing stormwater inspection protocol/checklists and determine if any updates are needed to improve the inspection process. Barr will develop a short list of recommended changes to the inspection protocol for review and comment from City staff. 2. Meet with City staff to discuss inspection needs and application updates recommended in step 1. 3. Update asset location GIS data. A breakdown of assets by type, ownership (public/private), and those to be inspected are listed in the attached Table 1. 4. Update asset inspection data entry forms based on discussion with City staff. 5. Update the AGOL map to be used on the iPad Collector Application. These updates will be required to implement any changes made to the database and data entry forms identified above. Task 2: Public AGOL Web Map Development and AGOL dashboard updates Barr will update the AGOL dashboard to display the 2024 completion status of inspection and maintenance activities. Ms. Jessica Wilson February 8, 2024 Page 2 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Edina Stormwater Assets Inspection Proposal 2024 - v1.docx Barr will also develop a new AGOL web map accessible by the public. This web map will show the location of all assets to be inspected in 2024. This web map will take the place of printing and mailing maps and inspection reports; to meet this purpose, the web map will include the following featrues and functionality: • Ability for the user to search for an asset location by address or asset ID. • Asset information will be disaplayed in a popup when clicked. Popup information could include: o asset type o year built o watershed district o links to download past and current inspection reports o links to download maintenance agreements Task 3: Asset inspection and maintenance recommendations At the conclusion of Tasks 1 and 2 in winter 2024, Barr will begin asset inspections to identify maintenance needs at each, if applicable. We will inspect each asset for structural concerns, general functional/operational issues, debris/sediment accumulation, and other factors as agreed upon with City staff. This will include inspections at 48 City-owned and 256 non-City-owned assets, as shown in Table 1. 1. Collect and review any asset as-builts and repair records. 2. Meet with City staff to discuss site inspection protocol and coordination, including, but not limited to, site access and resources for additional project information while in the field. This meeting will take place in winter 2024 in advance of any inspections. 3. City will provide an initial draft inspection notification letter for Barr’s review. The letter will be similar to the letter used last year, and the City will primarily look for Barr to comment on the inspection timeframe. City staff will place on City letterhead and mail to property owners two to three weeks in advance of inspections. We assume that the City will provide the list of individuals or organizations that need to be notified and that the City will mail the final letters. 4. Barr staff will inspect each asset on the list following the predefined inspection form for a number of conditions that can impact functionality, including, but not limited to, sedimentation and erosion, slow infiltration/filtration rates, and failing infrastructure such as aging catch basins or other outlet structures. Barr staff trained in National Association of Sewer Service Companies (NASSCO) inspection protocols will lead or oversee the inspections and provide observations of structural elements consistent with NASSCO terminology and rating systems (e.g., “Reinforcement Visible,” “Multiple Cracks”). Other site features, such as surrounding pavements and associated plantings or trees, will also be assessed and documented working with our landscape architecture staff. For the purposes of the cost estimate, we have assumed those assets identified in Table 1 will be inspected. 5. Maintenance recommendation – we will review field-collected notes/photos and recommend maintenance needs. A brief 2-5 sentence narrative describing the recommended maintenance will be provided as well as a recommended timeframe for completion of maintenance. Up to 5 separate maintenance activities could be assigned to each asset. Each maintenance activity will be assigned both a frequency (single event, monthly, quarterly, annually, etc.) and an urgency (immediately, this month, this year, 1-2 years, 2-5 years, 5-10 years). Finally, a rating consistent Ms. Jessica Wilson February 8, 2024 Page 3 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Edina Stormwater Assets Inspection Proposal 2024 - v1.docx with the NASSCO approach will be used, on a rating scale of 1 to 5, and a qualitative assessment on the spectrum of “Good” to “Urgent.” 6. A draft one-page summary of each asset inspection will be prepared and provided to the City within 2 weeks of the inspection. These will be finalized and included in the final report in Task 4 as an appendix. Task 4: Reporting and recommendations 1. Barr will prepare a report summarizing the work performed and findings and recommendations. 2. In an appendix to the report, Barr will include the one-page summary inspection report for each inspected asset location. The one-page summary reports will include a summary of data collected during the inspection, including photos and responses to inspection questions. 3. Comments on findings and recommendations for maintenance activities, maintenance frequency, and recommended completion date will be included with the summary report. Costs For cost-estimating purposes, we’ve assumed that the assets listed in Table 1 will be inspected. Any additional work not included in this scope of work document will be discussed with City staff prior to proceeding with the work. In addition, we will provide regular project status and budget updates to City staff and will not exceed $122,500 without authorization from the City. Task Labor Fees Expenses Total Fees City Non- City City Non- City City Non- City Total 1. Asset Inspection Protocol, Data and App Updates $2,800 $3,800 -- -- $2,800 $3,800 $6,600 2. Public Web Map and AGOL Dashboard Updates $6,000 $6,000 -- -- $6,000 $6,000 $12,000 3. Asset Inspections $20,000 $64,000 $1,000 $1,000 $21,000 $65,000 $86,000 4. Reporting/ Recommendations $8,000 $10,000 -- -- $8,000 $10,000 $18,000 TOTAL $37,800 $84,800 $122,500 Schedule The expected schedule for each of the above tasks are listed in the table below. Please note that the cost estimate for each task below includes project management and associated meetings. Task Estimated Schedule Deliverable Asset Inspection App Updates February-April 2024 ArcGIS Collector application for City Public Web Map and AGOL Dashboard Updates March – May 2024 -Updated AGOL Dashboard. -Public AGOL Web Map. Asset Inspections June–August 2024 Weekly email update of completed inspections. Draft inspection summaries within two weeks of inspection. Reporting/ Recommendations September–November 2024 One page inspection summary for each of the asset locations. Including maintenance recommendations. Ms. Jessica Wilson February 8, 2024 Page 4 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Edina Stormwater Assets Inspection Proposal 2024 - v1.docx Project Team The key project team members include: Nathan Campeau, principal in charge. Nathan has 19 years of stormwater design, operations, and maintenance experience. Nathan is registered Professional Engineer, NASSCO certified, and Envision accredited. Aaron Mielke, project manager. Aaron has 18 years of GIS application development and infrastructure database experience, helping to develop and manage inspections and data collection. Josh Phillips and Gabby Campagnola inspection leads. Josh and Gabby are water resources engineers that each have several years of infrastructure operations and inspection services, focusing on above and belowground water quality stormwater systems. Brendan Dougherty landscape architect inspection lead. Brendan has over nine years of experience in ecological planning, native plant community restoration, sustainable landscape design, alternative stormwater management, and environmental site restoration. He assists with development of construction plans for green infrastructure, landscape design, and creek stabilization projects. Maureen McFarlane GIS application developer. Maureen has several years of web and GIS application development experience and has assisted several cities and watershed organizations with AGOL development. Barr will complete the proposed scope of work in accordance with the Master Agreement for Professional Engineering Services. We appreciate the opportunity to continue providing engineering services to the City of Edina and look forward to working with you on this project. If the proposed scope of services is satisfactory, please sign a copy of this letter in the space provided and return it to us at your earliest convenience. If you have any questions about the scope of services, please contact Aaron Mielke (Project Manager) at 952-832-2965 or amielke@barr.com or Nathan Campeau at 612-710-8140 or ncampeau@barr.com. Sincerely yours, BARR ENGINEERING CO. Nathan Campeau, Vice President Accepted this ____________ day of ___________________, 20____ City of Edina By Its Table 1 Assests to Inspect - 2024 UniqueID Type Address Owner Maint_Plan RG_012 Rain Garden 7151 York Ave Private 2014-75 RG_013 Rain Garden 7151 York Ave Private 2014-75 US_001 Underground Storage Chamber/Gallery 6725 York Ave Private 2014-73 US_002 Underground Storage Chamber/Gallery 6725 York Ave Private 2014-73 US_003 Underground Storage Chamber/Gallery 3121 69th St W Private 2011-01 US_004 Underground Storage Chamber/Gallery 3121 69th St W Private 2011-01 US_017 Underground Storage Chamber/Gallery Sidell Tr City IN_003 Infiltration Basins and Trenches 4232 Oakdale Ave City IN_004 Infiltration Basins and Trenches 4232 Lynn Ave City RG_016 Rain Garden Lakeview Dr City RG_017 Rain Garden Lakeview Dr City RG_020 Rain Garden 7450 Metro Blvd City IN_001 Infiltration Basins and Trenches 4820 Larkspur Ln City US_005 Underground Storage Chamber/Gallery 4113 W 54th St Private 15-332 UI_001a Underground Infiltration 3451 Parklawn Ave Private 2008-29 FS_001 Filter Strips and Swales Olinger Blvd and Sherman Cir City FS_002 Filter Strips and Swales 6216 PARKWOOD RD City TT_001a Tree Trench 4601 TOWNES RD City TT_001b Tree Trench 4601 TOWNES RD City TT_001c Tree Trench 4053 SUNNYSIDE RD City TT_001d Tree Trench 4049 SUNNYSIDE RD City TT_001e Tree Trench 4047 SUNNYSIDE RD City TT_001f Tree Trench 4058 SUNNYSIDE RD City TT_001g Tree Trench 4060 SUNNYSIDE RD City TT_001h Tree Trench 4511 GRIMES AVE City TT_001i Tree Trench 4511 GRIMES AVE City TT_001 Tree Trench 4013 SUNNYSIDE RD City TT_001k Tree Trench 4511 GRIMES AVE City TT_001l Tree Trench 4411 GRIMES AVE City TT_001m Tree Trench 4419 GRIMES AVE City TT_001n Tree Trench 4508 GRIMES AVE City TT_001o Tree Trench 4418 CURVE AVE City TT_001p Tree Trench 4418 CURVE AVE City UI_002 Underground Infiltration Cornelia Dr City UI_003a Underground Infiltration 5240 HIGHWOOD DR W Private 2015-51 UI_003b Underground Infiltration 5240 HIGHWOOD DR W Private 2015-51 UI_003c Underground Infiltration 5240 HIGHWOOD DR W Private 2015-51 UI_003d Underground Infiltration 5240 HIGHWOOD DR W Private 2015-51 PO_006 Pond 6300 COLONIAL WAY Private 2011-42 US_007 Underground Storage Chamber/Gallery 6308 WARREN AVE Private 2014-37 RG_025 Rain Garden 6308 WARREN AVE Private 2014-37 US_008 Underground Storage Chamber/Gallery 6750 VALLEY VIEW RD ISD 2016-05 US_009 Underground Storage Chamber/Gallery 5201 76TH ST W ISD 2016-96 US_010 Underground Storage Chamber/Gallery 5201 76TH ST W ISD 2016-96 US_011 Underground Storage Chamber/Gallery 5201 76TH ST W ISD 2016-96 US_012 Underground Storage Chamber/Gallery 7355 YORK AVE S Private 2011-02 1 of 7 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Table 1 - Assets to Inspect 2024.xlsx - Table 1-List of Assets Table 1 Assests to Inspect - 2024 UniqueID Type Address Owner Maint_Plan US_016 Underground Storage Chamber/Gallery 6544 Drew Ave S Private 07-281 US_022 Underground Storage Chamber/Gallery 7171 France Ave S Private 2013-39 UI_007 Underground Infiltration 7121 France Ave S Private 2013-39 UI_006 Underground Infiltration 7121 France Ave S Private 2013-39 UI_005 Underground Infiltration 7121 France Ave S Private 2013-39 UI_008 Underground Infiltration 7161 France Ave S Private 2013-39 RG_026 Rain Garden 8050 78TH ST W Private 2009-37 US_013 Underground Storage Chamber/Gallery Blake Cir City RG_027 Rain Garden 6101 BLAKE CIR Private 2015-87 RG_028 Rain Garden 6109 BLAKE CIR Private 2015-87 IN_002 Infiltration Basins and Trenches 5120 EDINA INDUSTRIAL BLVD Private 2014-101 OT_001 Other 6250 Tracy Ave City PP_001 Permeable Pavement Jay Place City US_014 Underground Storage Chamber/Gallery 7700 France Ave Private 2016-137 US_015 Underground Storage Chamber/Gallery 6603 France Ave Private 2017-110 US_018 Underground Storage Chamber/Gallery 6868 France Ave Private 2016-90 RG_019 Rain Garden W 54th St and York Ave City RG_018 Rain Garden City FS_003 Filter Strips and Swales Fred Richards City IN_005 Infiltration Basins and Trenches TRPD Oct 6 2015 agreement FS_004a Filter Strips and Swales TRPD Oct 6 2015 agreement FS_004b1 Filter Strips and Swales TRPD Oct 6 2015 agreement FS_004b2 Filter Strips and Swales TRPD Oct 6 2015 agreement FS_004c1 Filter Strips and Swales Fred Richards TRPD Oct 6 2015 agreement FS_004c2 Filter Strips and Swales Fred Richards TRPD Oct 6 2015 agreement FS_004c3 Filter Strips and Swales Fred Richards TRPD Oct 6 2015 agreement PO_007 Pond 4100 Minnesota Dr Private 2016-137 UI_009 Underground Infiltration City US_020 Underground Storage Chamber/Gallery 5701 NORMANDALE RD ISD 04-116 US_021 Underground Storage Chamber/Gallery 4901 HAWTHORNE CT Private 16-561 FI_001 Filtration 4303 W 58th St City FI_002 Filtration 4303 W 58th St City UI_015 Underground Infiltration 6801 FRANCE AVE S Private 2017-72 UI_012 Underground Infiltration 6500 FRANCE AVE S Private 2015-26 RG_029 Rain Garden City US_023 Underground Storage Chamber/Gallery 5505 DONCASTER WAY ISD 2016-40 US_024 Underground Storage Chamber/Gallery 5505 DONCASTER WAY ISD 2016-40 US_025 Underground Storage Chamber/Gallery 4971 W 77th St Private 2018-97 US_026 Underground Storage Chamber/Gallery 4951 W 77th St Private 2018-97 US_027 Underground Storage Chamber/Gallery 4941 W 77th St Private 2018-97 US_028 Underground Storage Chamber/Gallery 4911 W 77t St Private 2018-97 IN_007 Infiltration Basins and Trenches 5995 LINCOLN DR Private 2016-99 IN_006 Infiltration Basins and Trenches 5995 LINCOLN DR Private 2016-99 US_029 Underground Storage Chamber/Gallery 5995 LINCOLN DR Private 2016-99 UI_011 Underground Infiltration 5220 EDEN AVE Private 2017-100 OT_002 Other 4500 FRANCE AVE S Private 18-711 2 of 7 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Table 1 - Assets to Inspect 2024.xlsx - Table 1-List of Assets Table 1 Assests to Inspect - 2024 UniqueID Type Address Owner Maint_Plan US_030 Underground Storage Chamber/Gallery 7600 Braemar Blvd City IN_008 Infiltration Basins and Trenches 6950 FRANCE AVE S Private 2019-71 IN_009 Infiltration Basins and Trenches 6950 FRANCE AVE S Private 2019-71 IN_010 Infiltration Basins and Trenches 6950 FRANCE AVE S Private 2019-71 UI_014 Underground Infiltration 6950 FRANCE AVE S Private 2019-71 UI_016 Underground Infiltration 7725 WASHINGTON AVE S Private 2019-81 RG_032a Rain Garden 4015 INGLEWOOD AVE Private 07-377 UI_017 Underground Infiltration 5633 TRACY AVE Private 2014-06 UI_018 Underground Infiltration 5639 TRACY AVE Private 2014-07 US_031 Underground Storage Chamber/Gallery W 58th St City US_032 Underground Storage Chamber/Gallery 4010 65TH ST W Private 2008-40 US_033 Underground Storage Chamber/Gallery 4010 65TH ST W Private 2008-40 US_034 Underground Storage Chamber/Gallery 7075 AMUNDSON AVE Private 2020-26 FI_004 Filtration 5230 MINNEHAHA BLVD City FI_005 Filtration 5230 MINNEHAHA BLVD City FI_006 Filtration 5230 MINNEHAHA BLVD City FI_007 Filtration 5230 MINNEHAHA BLVD City FI_008 Filtration 5230 MINNEHAHA BLVD City FI_009 Filtration 5230 MINNEHAHA BLVD City RG_033 Rain Garden 6500 FRANCE AVE S Private 2015-26 RG_034 Rain Garden 6500 FRANCE AVE S Private 2015-26 US_035 Underground Storage Chamber/Gallery 3250 66TH ST W Private 16-229 US_036 Underground Storage Chamber/Gallery 3250 66TH ST W Private 16-229 UI_019 Underground Infiltration 6600 YORK AVE S Private 2016-71 RG_035 Rain Garden 6800 YORK AVE S Private 2013-42 RG_036 Rain Garden 6800 YORK AVE S Private 2013-42 RG_037 Rain Garden 6800 YORK AVE S Private 2013-42 UI_020 Underground Infiltration 6800 YORK AVE S Private 2013-42 UI_021 Underground Infiltration 6800 YORK AVE S Private 2013-42 UI_022 Underground Infiltration 7000 FRANCE AVE S Private 2016-92 UI_023 Underground Infiltration 6996 FRANCE AVE S Private 2012-25 US_037 Underground Storage Chamber/Gallery 6645 MCCAULEY TR Private 2018-102 UI_024 Underground Infiltration 6401 FRANCE AVE S Private 13-250 UI_025 Underground Infiltration 6028 HANSEN RD Private 2020-110 UI_026 Underground Infiltration 6028 HANSEN RD Private 2020-110 UI_027 Underground Infiltration 250 Southdale Center Private 2017-109 UI_028 Underground Infiltration 3650 Hazelton Rd Private 20230516 RG_038 Rain Garden 5730 GROVE ST Private 2020-32 FS_006 Filter Strips and Swales 6525 DREW AVE S Private 16-361 FS_007 Filter Strips and Swales 6525 DREW AVE S Private 16-361 RG_039 Rain Garden 3330 66TH ST W Private 16-136 PP_003 Permeable Pavement 3925 MARKET ST City IN_012 Infiltration Basins and Trenches 5251 74TH ST W Private 2017-20 UI_029 Underground Infiltration 5251 74TH ST W Private 2017-20 US_038 Underground Storage Chamber/Gallery 6401 GLEASON RD ISD 2016-21 US_039 Underground Storage Chamber/Gallery 6401 GLEASON RD ISD 2021-144 3 of 7 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Table 1 - Assets to Inspect 2024.xlsx - Table 1-List of Assets Table 1 Assests to Inspect - 2024 UniqueID Type Address Owner Maint_Plan GR_001 Green Roof 4010 65TH ST W Private 2008-40 GR_002 Green Roof 4010 65TH ST W Private 2008-40 IN_013 Infiltration Basins and Trenches 4010 65TH ST W Private 2008-40 UI_030 Underground Infiltration 4425 VALLEY VIEW RD Private 2020-123 IN_014 Infiltration Basins and Trenches 7711 COMPUTER AVE Private 2018-61 US_040 Underground Storage Chamber/Gallery 4100 76TH ST W Private 2019-146 US_041 Underground Storage Chamber/Gallery 6800 BRITTANY RD Private 2020-76 UI_001b Underground Infiltration 3451 Parklawn Ave Private 2008-29 RG_040 Rain Garden 7171 FRANCE AVE S Private 2013-39 PP_004 Permeable Pavement 3650 HAZELTON RD Private 20230516 FS_008 Filter Strips and Swales 3650 HAZELTON RD Private 20230516 IN_015 Infiltration Basins and Trenches 3650 HAZELTON RD Private 20230516 US_042 Underground Storage Chamber/Gallery 5350 78TH ST W Private 2021-010 TT_002 Tree Trench 7705 BUSH LAKE RD Private 2016-44 FS_009 Filter Strips and Swales 7705 BUSH LAKE RD Private 2016-44 RG_032d Rain Garden 4015 INGLEWOOD AVE Private 07-377 US_043 Underground Storage Chamber/Gallery 5701 BENTON AVE ISD 2009-59 UI_031a Underground Infiltration 5132 HANKERSON AVE Private 2020-117 UI_031b Underground Infiltration 5132 HANKERSON AVE Private 2020-117 US_044 Underground Storage Chamber/Gallery 6120 KELLOGG AVE Private 17-512A US_045 Underground Storage Chamber/Gallery Private 2011-72 IN_017 Infiltration Basins and Trenches 6200 INTERLACHEN BLVD Private 18-313 US_046 Underground Storage Chamber/Gallery 5071 EDEN AVE Private 19-376, 19-148 US_047 Underground Storage Chamber/Gallery 7001 FRANCE AVE S Private 2020-119 OT_003 Other 4801 50TH ST W City 23-092 RG_044a Rain Garden 6716 Point Dr Private 2011-55 RG_044b Rain Garden 6716 Point Dr Private 2011-55 IN_018a Infiltration Basins and Trenches 5224 Schaefer Rd Private 2013-27 IN_018b Infiltration Basins and Trenches 5224 Schaefer Rd Private 2013-27 PO_026a Pond 6244 Brookview Ave Private 2013-83 PO_026b Pond 6244 Brookview Ave Private 2013-83 RG_045a Rain Garden 5100 Lincoln Dr Private 2013-92 RG_045b Rain Garden 5100 Lincoln Dr Private 2013-92 RG_045c Rain Garden 5100 Lincoln Dr Private 2013-92 RG_046a Rain Garden 5808 Creek Valley Rd Private 2014-100 RG_046b Rain Garden 5808 Creek Valley Rd Private 2014-100 RG_047a Rain Garden 5613 Gate Park Rd Private 2014-108 RG_047b Rain Garden 5613 Gate Park Rd Private 2014-108 RG_047c Rain Garden 5613 Gate Park Rd Private 2014-108 RG_047d Rain Garden 5613 Gate Park Rd Private 2014-108 RG_047e Rain Garden 5613 Gate Park Rd Private 2014-108 PP_005a Permeable Pavement 3210 Southdale Cir Private 2014-15 PP_005b Permeable Pavement 3210 Southdale Cir Private 2014-15 UI_034 Underground Infiltration 3210 Southdale Cir Private 2014-15 PP_005c Permeable Pavement 3210 Southdale Cir Private 2014-15 IN_019a Infiltration Basins and Trenches 4443 Garrison Ln Private 2015-109 4 of 7 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Table 1 - Assets to Inspect 2024.xlsx - Table 1-List of Assets Table 1 Assests to Inspect - 2024 UniqueID Type Address Owner Maint_Plan IN_019b Infiltration Basins and Trenches 4443 Garrison Ln Private 2015-109 IN_019c Infiltration Basins and Trenches 4443 Garrison Ln Private 2015-109 RG_048a Rain Garden 5604 Countryside Rd Private 2015-69 RG_048b Rain Garden 5604 Countryside Rd Private 2015-69 RG_049a Rain Garden 408 Griffit St Private 2015-88 RG_049b Rain Garden 408 Griffit St Private 2015-88 RG_049c Rain Garden 408 Griffit St Private 2015-88 GR_003 Green Roof 6609 Blackfoot Pass Private 2016-39 PP_006a Permeable Pavement 6609 Blackfoot Pass Private 2016-39 PP_006b Permeable Pavement 6609 Blackfoot Pass Private 2016-39 PP_006c Permeable Pavement 6609 Blackfoot Pass Private 2016-39 PP_006d Permeable Pavement 6609 Blackfoot Pass Private 2016-39 RG_051a Rain Garden 7625 Cahill Rd Private 2016-97 RG_051b Rain Garden 7625 Cahill Rd Private 2016-97 IN_020 Infiltration Basins and Trenches 5144 Ridge Trl Private 2017-105 RG_052 Rain Garden 6612 Indian Hills Rd Private 2017-16 RG_053a Rain Garden 6312 Post Ln Private 2017-62 RG_053b Rain Garden 6312 Post Ln Private 2017-62 RG_054a Rain Garden 6616 Indian Hills Cir Private 2017-84 RG_054b Rain Garden 6616 Indian Hills Cir Private 2017-84 RG_055a Rain Garden 5204 61st St W Private 2017-95 RG_055b Rain Garden 5204 61st St W Private 2017-95 UI_035 Underground Infiltration 6700 Point Dr Private 2018-08 RG_056 Rain Garden 6004 Tracy Ave Private 2016-135 PP_007 Permeable Pavement 6004 Tracy Ave Private 2016-135 UI_036 Underground Infiltration 3201 W 75th St Private 2018-118 RG_057a Rain Garden 6100 Ridgeway Rd Private 2018-128 RG_057b Rain Garden 6100 Ridgeway Rd Private 2018-128 RG_057c Rain Garden 6100 Ridgeway Rd Private 2018-128 RG_057d Rain Garden 6100 Ridgeway Rd Private 2018-128 RG_057e Rain Garden 6100 Ridgeway Rd Private 2018-128 RG_057f Rain Garden 6100 Ridgeway Rd Private 2018-128 RG_057g Rain Garden 6100 Ridgeway Rd Private 2018-128 RG_057h Rain Garden 6100 Ridgeway Rd Private 2018-128 FS_011 Filter Strips and Swales 5100 Skyline Dr Private 2018-132 RG_058 Rain Garden 5100 Skyline Dr Private 2018-132 UI_044b Underground Infiltration 5212 Glengarry Pkwy Private 2018-134 UI_044a Underground Infiltration 5212 Glengarry Pkwy Private 2018-134 IN_021a Infiltration Basins and Trenches 4000 Hazelton Private 2015-18 IN_021b Infiltration Basins and Trenches 4000 Hazelton Private 2015-18 IN_022 Infiltration Basins and Trenches 3905 W 69th St Private 2009-52 IN_023 Infiltration Basins and Trenches 5512 Benton Ave Private 2015-01 IN_024 Infiltration Basins and Trenches 5516 Benton Ave Private 2015-56 RG_060 Rain Garden 5516 Knoll Dr Private 2015-90 IN_025a Infiltration Basins and Trenches 5116 Skyline Dr Private 2015-25 IN_025b Infiltration Basins and Trenches 5116 Skyline Dr Private 2015-25 5 of 7 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Table 1 - Assets to Inspect 2024.xlsx - Table 1-List of Assets Table 1 Assests to Inspect - 2024 UniqueID Type Address Owner Maint_Plan IN_025c Infiltration Basins and Trenches 5116 Skyline Dr Private 2015-25 IN_026 Infiltration Basins and Trenches 5706 Northwood Dr Private 2016-03 RG_061 Rain Garden 5019 Nob Hill Dr Private 2017-64 RG_062a Rain Garden 6019 Walnut Dr Private 2018-141 RG_062b Rain Garden 6019 Walnut Dr Private 2018-141 RG_063 Rain Garden 6713 Cornelia Dr Private 2012-89 RG_064 Rain Garden 5901 Olinger Rd Private 2017-01 PP_008 Permeable Pavement 7215 Cahill Rd Private 2018-120 RG_065 Rain Garden 5608 Grove St Private 2018-135 UI_037 Underground Infiltration 5608 Grove St Private 2018-135 IN_027 Infiltration Basins and Trenches 5095 Kelsey Ter Private 2018-42 RG_050 Rain Garden 6701 Cheyenne Trl Private 2018-199 IN_028 Infiltration Basins and Trenches 3220 Southdale Cir Private 2018-29 UI_038 Underground Infiltration 5300 61st St W Private 2018-46 UI_039 Underground Infiltration 7201 Washington Ave S Private 2019-106 PP_009 Permeable Pavement 5520 Glengarry Pkwy Private 2019-123 RG_066a Rain Garden 5529 Countryside Rd Private 2019-61 RG_066b Rain Garden 5529 Countryside Rd Private 2019-61 UI_040 Underground Infiltration 6229 Parkwood Rd Private 2020-118 RG_067a Rain Garden 6209 Hillside Rd Private 2020-129 RG_067b Rain Garden 6209 Hillside Rd Private 2020-129 IN_029a Infiltration Basins and Trenches 7201 Metro Blvd Private 2020-16 IN_029b Infiltration Basins and Trenches 7201 Metro Blvd Private 2020-16 IN_029c Infiltration Basins and Trenches 7201 Metro Blvd Private 2020-16 IN_029d Infiltration Basins and Trenches 7201 Metro Blvd Private 2020-16 PP_010 Permeable Pavement 7201 Metro Blvd Private 2020-16 UI_041 Underground Infiltration 5529 Warden Ave Private 2020-80 RG_068a Rain Garden 5913 Hansen Rd Private 2020-82 RG_068b Rain Garden 5913 Hansen Rd Private 2020-82 RG_069 Rain Garden 6116 Ridgeway Rd Private 2020-95 RG_070 Rain Garden 5065 Kelsey Ter Private 2021-035 RG_071 Rain Garden 6224 Parkwood Rd Private 2021-047 RG_072a Rain Garden 5201 Mirror Lakes Dr Private 2021-064 RG_072b Rain Garden 5201 Mirror Lakes Dr Private 2021-064 IN_030a Infiltration Basins and Trenches 4440 Garrison Ln Private 2021-052 IN_030b Infiltration Basins and Trenches 4440 Garrison Ln Private 2021-052 RG_073a Rain Garden 5717 W 68th St Private 2021-102 RG_073b Rain Garden 5717 W 68th St Private 2021-102 RG_074a Rain Garden 5520 Mirror Lakes Dr Private 2021-164 RG_074b Rain Garden 5520 Mirror Lakes Dr Private 2021-164 PP_011 Permeable Pavement 5520 Mirror Lakes Dr Private 2021-164 IN_031a Infiltration Basins and Trenches 5257 Lochloy Dr Private 2018-101 IN_031b Infiltration Basins and Trenches 5257 Lochloy Dr Private 2018-101 RG_046c Rain Garden 5808 Creek Valley Rd Private 2014-100 PP_012a Permeable Pavement 5230 73rd St W Private 2020-67 PP_012b Permeable Pavement 5230 73rd St W Private 2020-67 6 of 7 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Table 1 - Assets to Inspect 2024.xlsx - Table 1-List of Assets Table 1 Assests to Inspect - 2024 UniqueID Type Address Owner Maint_Plan RG_032c Rain Garden 4015 INGLEWOOD AVE Private 07-377 RG_032b Rain Garden 4015 INGLEWOOD AVE Private 07-377 OT_004 Other 7700 Normandale Blvd Private 2002-51 OT_005 Other 6544 Drew Ave Private 13-399 RG_075a Rain Garden 5120 Kelsey Terrace Private 2018-99 RG_075b Rain Garden 5120 Kelsey Terrace Private 2018-99 UI_042a Underground Infiltration 6700 Indian Hills Rd Private 2019-108 UI_042b Underground Infiltration 6700 Indian Hills Rd Private 2019-108 RG_076 Rain Garden 6700 Indian Hills Rd Private 2019-108 RG_077 Rain Garden 6451 McCauley Terrace Private 2018-79 RG_078 Rain Garden 6837 Wooddale Ave S Private 2019-31 IN_032 Infiltration Basins and Trenches 6416 Mildred Ave Private 2022-031 OT_006a Other 6525 York Ave S Private 03-247 OT_006b Other 6525 York Ave S Private 03-247 OT_006c Other 6525 York Ave S Private 03-247 OT_006d Other 6525 York Ave S Private 03-247 OT_006e Other 6525 York Ave S Private 03-247 UI_043 Underground Infiltration 4510-4600 W 77th St Private 2019-01 IN_033 Infiltration Basins and Trenches Lynmar Basin City OT_007 Other 4300 66TH ST W City RG_080 Rain Garden 5601 Tracy Ave Private 2021-63 IN_034a Infiltration Basins and Trenches 6201 Crest Ln Private 2021-092 IN_034b Infiltration Basins and Trenches 6201 Crest Ln Private 2021-092 RG_081 Rain Garden 5620 Wycliffe Rd Private 2021-156 RG_082a Rain Garden 5835 Vernon Ln Private 2022-071 RG_082b Rain Garden 5835 Vernon Ln Private 2022-071 RG_082c Rain Garden 5835 Vernon Ln Private 2022-071 IN_035 Infiltration Basins and Trenches 5835 Vernon Ln Private 2022-071 7 of 7 \\barr.com\Administration\Business Units\WR\Proposals\2024\P028.24 City of Edina 2024 Stormwater Asset Inspecti\Table 1 - Assets to Inspect 2024.xlsx - Table 1-List of Assets Date: February 20, 2024 Agenda Item #: VI.M. To:Mayor and City Council Item Type: Report / Recommendation From:Matthew Gabb, Sustainability Specialist Item Activity: Subject:Resolution No. 2024-17: Approving Conservation Partners Legacy Grant Agreement Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Adopt Resolution No. 2024-17 approving Conservation P artners Legacy Grant Agreement. INTRODUCTION: Bredesen Park is one of Edina’s largest and most-visited parks, with over 200 acres of natural lands. Historically, the land that is now Bredesen Park was dominated by oak savanna. Unfortunately, over the past many decades Bredesen Park has been heavily invaded by a variety of invasive plant species which have degraded the park and its habitats. T hrough the Conservation P artners Legacy Grant Program, the Minnesota Department of Natural Resources has awarded Edina $500,000 to restore over 30 acres of Bredesen Park to native oak savanna and wetlands. These funds will transform a dense thicket of invasive vegetation to a more open, historically appropriate, and climate resilient oak savanna. In the long-term this restoration will reduce maintenance costs, establish invaluable habitat for a multitude of wildlife species, protect the water quality of Nine Mile Creek, and help the City achieve goals outlined in the Climate Action Plan. ATTACHMENTS: Description Resolution No. 2024-17 Approving CPL Bredesen Grant Bredesen CPL Grant Agreement RESOLUTION NO. 2024-17 AUTHORIZING CONSERVATION PARTNERS LEGACY GRANT AGREEMENT WHEREAS, the City of Edina has applied for and received a grant from the Minnesota Department of Natural Resources under the Conservation Partners Legacy Grant Program in the amount of $500,000 to restore over 30 acres of Bredesen Park to native oak savanna and wetlands, establishing invaluable habitat for a multitude of native plant and wildlife species and improving Edina’s climate change resilience. NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council hereby accepts Bredesen Park Natural Areas Restoration project, SWIFT Contract # 3000246643 and authorizes the Mayor and City Manager to sign the grant agreement on its behalf. Passed and adopted: February 20, 2024. Attest:_________________________ ______________________________ Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of February 20, 2024, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this _______ day of ___________________, 2024. ___________________________ City Clerk State Accounting Information PO Number: ________________ Rev. 08/21 1 CONSERVATION PARTNERS LEGACY GRANT PROGRAM ENCUMBRANCE WORKSHEET City of Edina/ Bredesen Park Natural Areas Restoration State Accounting information: SWIFT Contract Doc. Type: SWIFT Contract #: SWIFT Contract Line # (Annual Plans): SWIFT Purchase Order #: Agency: R2901 Submitted By: David Stein Origin: A24 Vendor #: Category Code: 84101501 Total Amount of Contract for ALL years: $500,000 Total Amount of Contract: $ 500,000 For FY: 24 Total Amount of Contract: For FY: Total Amount of Contract: $ For FY: Contract Start Date: Upon Execution Speedchart Name: Contract Expiration Date: June 30, 2027 Speedchart Number: Grantee Name and Address: City of Edina 7450 Metro Blvd. Edina, MN 55439 Did you remember to: Check for debarred vendor? Yes No Check for annual plan limit? Yes No Work on state lands? Yes No PO Reference: DS-FY23 CPL Bredesen Park Natural Areas Restoration Description: FY2024 CPL 1; City of Edina, Bredesen Park Natural Areas Restoration. The State is in need of habitat work on public lands to improve habitat for fish, game, and wildlife and to improve public recreational opportunities. Statewide/ Agency Reporting Funding String Line Budget/ Bond Year Amount Fund FinDeptID AppropID Account Statewide Cost Agency Cost 1 Agency Cost 2 1 23 $500,000 2300 R2936725 R296K48 441352 2W205 Project/ Grant Reporting Funding String Line PC Business Unit Project Activity Source Type Category Sub-Category 0000197683 DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 3000246643 3000246643 242726 State Accounting Information PO Number: ________________ Rev. 08/21 2 This page intentionally left blank DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 3 STATE OF MINNESOTA CONSERVATION PARTNERS LEGACY GRANT PROGRAM GRANT CONTRACT City of Edina/ Bredesen Park Natural Areas Restoration This grant contract is between the State of Minnesota, acting through its Commissioner of Natural Resources, ("State") and City of Edina, 7450 Metro Blvd., Edina, MN 55439 ("Grantee"). Recitals 1. Under Minnesota Laws 2023, Regular Session, Chapter 40, Article 1, Section 2, Subd. 5(w), and Minnesota Statute § 84.026 the State is empowered to enter into this grant. 2. The State is in need of habitat work on public lands to improve habitat for fish, game, and wildlife and to improve public recreational opportunities. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd. 1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract 1 Term of Grant Contract 1.1 Effective date: The date the State obtains all required signatures under Minn. Stat.§16B.98, Subd. 5. Per, Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed. The Grantee must not begin work under this grant contract until this contract is fully executed and the Grantee has been notified by the State’s Authorized Representative to begin the work. 1.2 Expiration date: June 30, 2027, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 2.4. Signage; 11. Liability; 13. State Audits; 14. Government Data Practices and Intellectual Property Rights; 15. Data Compatibility and Availability Requirements; 16. Publicity and Endorsement; 17. Governing Law, Jurisdiction, and Venue; 23. Data Disclosure; and 24. Use of Funds for Match or Reimbursement. 2 Duties Grantee’s Duties The Grantee, who is not a state employee, will: 2.1 Comply with required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4 (a) (1). 2.2 Perform each of the duties outlined in Attachment A, Work Plan, which is attached and incorporated into this grant contract. Any changes to the Work Plan must have prior written approval from the State’s Authorized Representative. 2.3 Apply for and receive all necessary approvals and permits to complete the project and comply with all applicable local, state and federal laws, ordinances, rules, and regulations. This includes all legal restrictions and requirements contained in Minnesota Laws 2021, First Special Session, Chapter 1, Article 1, Section 2, Subd. 5(q), and MN Statute 97A.056. 2.4 Meet all grant program requirements, as described in the Conservation Partners Legacy Grant Program (CPL) FY2021 Request for Proposal, which is incorporated into this grant contract by reference. The Request for Proposal (RFP) may be located at https://files.dnr.state.mn.us/fish_wildlife/cpl/fy22-rfp.pdf. 2.5 Erect signage in accordance with Minnesota Laws 2009, Chapter 172, Article 5, Section 10, and MN Statute 97A.056. Signs have been designed and created and will be ordered and mailed to Grantee towards the end of the grant period. Grantee is not responsible for the cost of signs but is responsible for placing signs according to MN Laws. 2.6 Submit a progress report based on expenditures made and work performed during the previous year, in a form prescribed by the State, by December 31 of each year during the term of this grant contract. A final report must DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 4 be submitted prior to or with the request for final payment. 2.7 To provide match as pledged in the approved Work Plan in non-state cash or in-kind services for the costs incurred for the completion of the Project. 2.8 Follow all Invasive Species regulations, policies and procedures of the Department of Natural Resources (DNR) to prevent or limit the introduction, establishment, and spread of invasive species (see section 4.2). This requirement applies to all activities performed on all lands under this grant contract and is not limited to lands under DNR control or public waters. State’s Duties 2.9 To provide Grantee up to $500,000 for the costs incurred for the completion of the Project. 2.10 For grants over $50,000, the State’s Authorized Representative(s) or other designated State Representative will conduct at least one monitoring visit per grant period. For grants over $250,000, these visits will be on an annual basis. A monitoring visit may be in person or by telephone. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Project Requirements 4.1 Vegetation Requirements. All projects funded in whole or in part by this grant use only seed mixes or plant lists approved by the Land Manager of the project site. Approval by land manager should be kept on file by grantee for auditing purposes. 4.2 Invasive Species Prevention. The DNR requires active steps to prevent or limit the introduction, establishment, and spread of invasive species during all activities performed on all lands under this grant contract. The grantee and/or hired contractor shall prevent invasive species from entering into or spreading within a project site by cleaning equipment prior to arriving at the project site. If the equipment, vehicles, gear, or clothing arrives at the project site with soil, aggregate material, mulch, vegetation (including seeds) or animals, it shall be cleaned by grantee/contractor furnished tool or equipment (brush/broom, compressed air or pressure washer) at the staging area. The grantee/contractor shall dispose of material cleaned from equipment and clothing at a location determined by the land manager. If the material cannot be disposed of onsite, secure material prior to transport (sealed container, covered truck, or wrap with tarp) and legally dispose of offsite. The grantee/contractor shall ensure that all equipment and clothing used for work in infested waters has been adequately decontaminated for invasive species (ex. zebra mussels) prior to being used in non-infested waters. All equipment and clothing including but not limited to waders, tracked vehicles, barges, boats, turbidity curtain, sheet pile, and pumps that comes in contact with any infested waters must be thoroughly decontaminated. 4.3 Project Sites. All restoration and enhancement projects funded with this grant must be on land permanently protected by a conservation easement or public ownership or in public waters as defined in Minnesota Statutes, section 103G.005, subdivision 15. 4.4. Restoration and Management Plan. Hereinafter known as R&M Plan. (a) For all restorations, prepare and retain an ecological restoration and management plan that, to the degree practicable, is consistent with current conservation science and ecological goals for the restoration site. Consideration should be given to soil, geology, topography, and other relevant factors that would provide the best chance for long-term success and durability of the restoration. The plan shall include the proposed timetable for implementing the restoration, including, but not limited to, site preparation, establishment of diverse plant species, maintenance, and additional enhancement to establish the restoration; identify long-term maintenance and management needs of the restoration and how the maintenance, management, and enhancement will be financed; and use the current conservation science to achieve the best restoration. DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 5 (b) The R&M plan shall be prepared on a form provided by the State’s Authorized Representative. 4.5 Timely written contact of Conservation Corps Minnesota. All grantees must give consideration to and make timely written contact with the Conservation Corps Minnesota or its successor for consideration of possible use of their services to contract for restoration and enhancement services. A copy of the written contact must be filed with the State’s Authorized Representative within 10 days of grant execution. 4.6 Pollinator Best Management Practices. Habitat restorations and enhancements conducted on DNR lands and prairie restorations on state lands or on any lands using state funds are subject to pollinator best management practices and habitat restoration guidelines pursuant to Minnesota Statutes, section 84.973. Practices and guidelines ensure an appropriate diversity of native species to provide habitat for pollinators through the growing season. Current specific practices and guidelines to be followed for contract and grant work can be found here: http://files.dnr.state.mn.us/natural_resources/npc/bmp_contract_language.pdf. 4.7 Prescribed Burning on State Lands. For prescribed burns on state lands, contractors must meet the equipment and personnel requirements (including training and experience) called for in the prescribed burn plan provided by the State. Requirements can be found at https://files.dnr.state.mn.us/forestry/wildfire/rxfire/prescribed- burn-handbook.pdf. 4.8 Revenues. Any revenues generated during the grant period from activities on land acquired, restored, or enhanced with CPL funding must be disclosed to CPL staff and used for habitat purposes to be agreed upon. 5 Additional Restrictions CPL funded projects may not be used as future mitigation for any loss or destruction of habitat. 6 Consideration and Payment 6.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation. The Grantee will be paid according to the breakdown of costs contained in Attachment A, which is attached and incorporated into this grant contract. Partial payments are allowed. Grantees may vary by 10% between budget categories without prior approval from the State’s Authorized Representative. Reasonable amounts may be advanced to accommodate cash flow needs or to match federal share. The advances must be approved in the Work Plan. (b) Travel Expenses. Payment for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will not exceed $; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner’s Plan” promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State’s prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (c) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $500,000. 6.2 Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted, on or before 4 pm local time, July 25, 2027. Invoices must include copies of appropriate documentation to prove the work has been completed. Invoices must be submitted in a timely manner and in the manner described in the CPL Payment Manual, which is incorporated into this grant contract by reference and can be found at: http://files.dnr.state.mn.us/assistance/grants/habitat/lessard_sams/grantee/payment_manual.pdf (b) Hold Back. No less than 5% of the amount of the grant must be held back from payment until the grant recipient has completed a grant accomplishment report by the deadline in the form prescribed by and satisfactory to the State and LSOHC. (c) Direct Expenditures. Grant and match funds may only be used for the eligible direct expenditures as DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 6 described in the approved Work Plan. Indirect costs and institutional overhead costs are ineligible. (d) Match Requirements Met. All match requirements must have been fulfilled by the Grantee prior to final payment by the State. (e) Federal Funds. No Federal funds will be used. 6.3 Work assigned to the State. The Grantee may provide portions of the proceeds of this contract to the State. Work done by the State must be so specified in the Work Plan. A letter shall be sent to the State’s Authorized Representative and include: the specific area of the Work Plan authorizing the work; the portion of the proceeds to be used by the State; the name, title, address, phone number and e-mail address for the State’s representative assigned to accomplish the work; the expected completion date of the work; and a brief description of the nature of the work sufficient as the basis for judgment of whether or not the work was accomplished. If the work authorized by the Grantee is acquisition of land or an interest in land, the amount made available to the State shall include the Grantee’s proportionate cost of professional services to complete the acquisition. The Grantee’s proportion shall be determined by the ratio of its contribution to the acquisition price as a portion of the whole acquisition price. The Grantee’s proceeds available under Clause 8, Payment Procedures, of this contract shall be reduced by the amount provided for State use. 6.4 Contracting and Bidding Requirements. (a) Municipalities. Per Minn. Stat.§471.345, grantees that are municipalities as defined in Subd. 1 must do the following if contracting funds from this grant contract for any supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of real or personal property. i. If the amount of the contract is estimated to exceed $175,000, a formal notice and bidding process must be conducted in which sealed bids shall be solicited by public notice. Municipalities may, as a best value alternative, award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2). ii. If the amount of the contract is estimated to cost between $25,000 and $174,999, the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof. Municipalities may, as a best value alternative, award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2) and paragraph (c). iii. If the amount of the contract is estimated to be $25,000 or less, the contract may be made either upon quotation or in the open market, in the discretion of the governing body. If the contract is made upon quotation it shall be based, so far as practicable, on at least two quotations which shall be kept on file for a period of at least one year after their receipt. Alternatively, municipalities may award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2). (b) Nonprofit Organizations. i. Any services and/or materials that are expected to cost $100,000 or more must undergo a formal notice and bidding process. ii. Services and/or materials that are expected to cost between $25,000 and $99,999 must be competitively awarded based on a minimum of three verbal quotes or bids. iii. Services and/or materials that are expected to cost between $10,000 and $24,999 must be competitively awarded based on a minimum of two verbal quotes or bids or awarded to a targeted vendor. iv. The grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through these entities are used when possible: DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 7 • State Department of Administration's Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List • Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program • Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Program v. The grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. (c) Support documentation. Documentation of the bidding process utilized to contract services must be included in the grantee’s financial records, including support documentation justifying a single/sole source bid, if applicable, for both municipalities and nongovernmental organizations. (d) Prevailing wage. For any project that includes construction work of $25,000 or more, prevailing wage rules apply per; Minn. Stat. §§177.41 through 177.44 consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. Additional information on prevailing wage requirements is available on the Department of Labor and Industry (DOLI) website at https://www.dli.mn.gov/business/employment- practices/prevailing-wage-information. Questions about the application of prevailing wage rates should be directed to DOLI at 651-284-5091. The Grant recipient is solely responsible for payment of all required prevailing wage rates. (e) The grantee must not contract with vendors who are suspended or debarred in MN: http://www.mmd.admin.state.mn.us/debarredreport.asp. 7 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 8 Payment Procedures 8.1 Documentation Requirements. To obtain the payment approved for work under this grant contract, the grantee must follow all payment procedures documented within the CPL Payment Manual. 9 Authorized Representative The State's Authorized Representatives: David Stein CPL Program Administrator 500 Lafayette Road Box #20 St. Paul, MN 55155 651-259-5375 david.stein@state.mn.us or successor(s) have the responsibility to monitor the Grantee’s performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee’s Authorized Representative(s) are: Project Manager Fiscal Contact Matthew Gabb Matthew Gabb DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 8 Sustainability Specialist Sustainability Specialist 7450 Metro Blvd. 7450 Metro Blvd. Edina, MN 55439 Edina, MN 55439 mgabb@edinamn.gov 952-826-1611 952-826-1611 If the Grantee’s Authorized Representative(s) changes at any time during this grant contract, the Grantee must immediately notify the State. 10 Assignment, Amendments, Waiver, and Grant Contract Complete 10.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this grant contract without the prior consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 10.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 10.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State’s right to enforce it. 10.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 11 Liability and Insurance 11.1 Liability. The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 11.2 General Insurance Requirements. The Grantee shall not commence work under the contract until proof of insurance or compliance with insurance requirements has been met. Grantee must meet the insurance requirements applicable to grantee’s project, as described in the FY2021 Conservation Partners Legacy Grant Program Request for Proposal, which is incorporated into this grant contract by reference. 11.3 Worker’s Compensation. The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 12 In the Event of a Lawsuit 12.1 An appropriation or portion of an appropriation from a legacy fund is canceled to the extent that a court determines that the appropriation unconstitutionally substitutes for a traditional source of funding. 12.2 Any grant contract or similar contract that awards money from a legacy fund must contain the information in paragraph 11.1, Liability. 13 State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee’s books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant contract or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract, receipt and approval of all final reports, or the required period of time to satisfy all DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 9 state and program retention requirements, whichever is later. 14 Government Data Practices and Intellectual Property Rights 14.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee’s response to the request shall comply with applicable law. 14.2 Intellectual Property Rights. (a) Intellectual Property Rights. All rights, title, and interest to all intellectual property rights, including all copyrights, patents, trade secrets, trademarks, and service marks in the works and documents funded through the State of Minnesota Conservation Partners Legacy Grant Program, shall be jointly owned by the Grantee and the State. Works shall mean all inventions, improvements, or discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes or disks, conceived, reduced to practice, created, or originated by the Grantee, its employees and subcontractors, either individually or jointly with others, in the performance of this contract. Documents shall mean the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether intangible or electronic forms, prepared by the Grantee, its employees, or subcontractors, in the performance of this contract. The ownership interests of the State and the Grantee in the works and documents shall equal the ratio of each party’s contributions to the total costs described in the Budget of this contract. The party’s ownership interest in the works and documents shall not be reduced by any royalties or revenues received from the sale of the products or the licensing or other activities arising from the use of the works and documents. Each party hereto shall, at the request of the other, execute all papers and perform all other acts necessary to transfer or record the appropriate ownership interests in the works and documents. (b) Obligations 1. Notification: Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time, or actually or constructively reduced to practice by the Grantee, including its employees and subcontractors, in the performance of this contract, the Grantee shall immediately give the State’s Authorized Representative written notice thereof, and shall promptly furnish the Authorized Representative with complete information and/or disclosure thereon. All decisions regarding the filing of patent, copyright, trademark or service mark applications and/or registrations shall be the joint decision of the Grantee and the State, and costs for such applications shall be divided as agreed by the parties at the time of the filing decisions. In the event the parties cannot agree on said filing decisions, the filing decision will be made by the State. 2. Representation: The Grantee shall perform all acts, and take all steps, necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the Grantee and the State as agreed herein, and that no Grantee employee, agent, or contractor retains any interest in and to the Works and Documents. The Grantee represents and warrants that the Works and Documents do not and shall not infringe upon any intellectual property rights of others. The Grantee shall indemnify, defend, and hold harmless the State, at the Grantee’s expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the Works and Documents infringe upon the intellectual property rights of others. The Grantee shall be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to, DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 10 attorney fees. If such a claim or action arises, or in the Grantee’s or the State’s opinion is likely to arise, the Grantee shall, at the State’s discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works and Documents necessary and appropriate to obviate the claim. This remedy shall be in addition to, and not exclusive of, other remedies provided by law. (c) Uses of the Works and Documents. The State and Grantee shall jointly have the right to make, have made, reproduce, modify, distribute, perform, and otherwise use the works, including Documents produced under this Contract, for noncommercial research, scholarly work, government purposes, and other noncommercial purposes without payment or accounting to the other party. No commercial development, manufacture, marketing, reproduction, distribution, sales or licensing of the Works, including Documents, shall be authorized without a future written contract between the parties. (d) Possession of Documents. The Documents may remain in the possession of the Grantee. The State may inspect any of the Documents at any reasonable time. The Grantee shall provide a copy of the Documents to the State without cost upon the request of the State. 15 Data Compatibility and Availability Requirements 15.1 Data Compatibility. Data collected by the Projects funded under this contract that have value for planning and management of natural resources, emergency preparedness, and infrastructure investments shall conform to the enterprise information architecture developed by the Office of Enterprise Technology (or its successor). Spatial data must conform to geographic information system guidelines and standards outlined in that architecture and adopted by the Minnesota Geographic Data Clearinghouse at the Land Management Information Center. A description of these data that adheres to the Office of Enterprise Technology (or its successor) geographic metadata standards shall be submitted to the Land Management Information Center to be made available online through the clearinghouse and the data must be accessible and free to the public unless made private under the Data Practices Act, Minnesota Statutes, Chapter 13. 15.2 Data Availability. To the extent practicable, summary data and results of projects funded by this grant program should be readily accessible on the Grantee’s website and identified as a Lessard-Sams Outdoor Heritage Council and Conservation Partners Legacy Grant Program project. 16 Publicity, Advertising and Endorsement 16.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State and L- SOHC as the sponsoring agency. A copy of any publicity shall be furnished to the State’s Authorized Representative upon its release. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 16.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 17 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 18 Accessibility and Safety 18.1 Accessibility. Structural and nonstructural facilities and programs must meet all state and federal accessibility laws, regulations, and guidelines, including the American with Disabilities Act (ADA). Accessibility guidelines and standards can be found at http://www.access-board.gov. 18.2 Safety. All programs must adhere to federal safety regulations, which can be found on the Occupational Health and Safety Administration’s website at www.osha.gov/law-regs.html. 19 Subgrantees/ Vendor Services If any subgrants or contracts for any portion of the work covered under this grant contract are made to another DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 11 entity, the contract with the subgrantee or contractor will contain all appropriate provisions of this grant contract. It is recommended that all Subgrantees/Contractors carry the same insurance as the Grantee. Subgrantee or Vendor services must follow requirements listed in the Conservation Partners Legacy Grant Program (CPL) Request for Proposal, located at https://files.dnr.state.mn.us/fish_wildlife/cpl/rfp.pdf as applicable. 20 Purchase of Recycled or Recyclable Materials The purchase of recycled, repairable, and durable materials must be in compliance with Minn. Stat. § 16C.0725. The purchase and use of paper stock and printing must be in compliance with Minn. Stat. 16C.073. 21 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 21.1. The prospective lower tier participant certifies, by submission of this contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 21.2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this contract. 22 Termination 22.1 (a) Termination by the State. The State may immediately terminate this grant contract with or without cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 22.1 (b) Termination by the Commissioner of Administration. The Commissioner of Administration may unilaterally cancel this grant contract agreement if further performance under the agreement would not serve agency purposes or is not in the best interest of the State. 22.2 Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 23 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities. 24 Use of Funds for Match or Reimbursement Grant funds cannot be used by the Grantee as match or for reimbursement for any other grant or program without prior written authorization from the State’s Authorized Representative. (a) The Grantee must submit a written request for authorization no less than 10 business days prior to applying for the new funds or program to the State’s Authorized Representative. This request must include the following information: CPL project name, CPL grant contract number, the amount of CPL grant funds to be used, location where CPL grant funds were or will be used, activity the grant funded, and current landowner. The project name, location where the new funds will be used, activity to be funded, funding source of the new grant or program, and a brief description of the grant or program being applied for must also be included. (b) If the new grant or program will add any encumbrances to the land where grant funds were or will be spent, these encumbrances must be approved in writing by the State’s Authorized Representative and the current landowner. 25 Conflict of Interest Under the Minnesota Department of Administration’s Office of Grants Management Conflict of Interest Policy for State Grant Making (available at http://mn.gov/admin/images/grants_policy_08-01.pdf) and other applicable laws, Grantees must disclose actual, potential, perceived, and organizational conflicts of interest. DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 State Accounting Information PO Number: ________________ Rev. 08/21 12 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: By: Name: Name: Title: Title: Date: Date: By: By: Name: Name: Title: Title: Date: Date: 1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. '§ 16A.15 and 16C.05. 3. DEPARTMENT OF NATURAL RESOURCES By: ___________________________ By: ________________________________ Date: ___________________________ with delegated authority Purchase Order Number: Name: Dave Olfelt ________________________ Title: Director, Division of Fish and Wildlife Date: __________________________ Contract #:____________________ DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 242726 3000246643 3000246643 February 5, 2024 Matthew Gabb Sustainability Specialist Mayor James Hovland City Manager Scott Neal Data Date: December 29, 2023Revision: 20191104 CONSERVATION PARTNERS LEGACY GRANT DIVISION OF FISH AND WILDLIFE Project Name: Bredesen Park Natural Areas Restoration PROJECT CONTACT Project Manager: Matthew Gabb Organization Name: City of Edina Title: Sustainability Specialist Phone: 952-826-1611Organization Type: Government Email: mgabb@edinamn.govMailing Address 1: 7450 Metro Blvd. City, State ZIP Code: Edina, MN 55439 County Name: Hennepin Sites / Location PROJECT OVERVIEW Land Ownership Primary Land Ownership: Local Government Additional Land Ownerships: (N/A)Project Site Name: Bredesen Park Total Project Sites: 1 Total Project Acres: 31 Primary Type: Fish, Game or Wildlife Habitat Habitat Activities Primary Activity: Restoration Additional Types: Forest Additional Activities: (N/A) $550,000Total Project Cost: $0Additional Funding Amount: $50,000 $500,000Total Grant Amount Requested: Grant Request Level: Over $25,000 Grant Type: Metro Total Match Amount Pledged: PROJECT FUNDING SUMMARY PROJECT SUMMARY Bredesen Park is one of Edina's largest and most-visited parks, with over 200 acres of natural lands. The goal of this project is to restore 31 acres in Bredesen Park adjacent to Nine Mile Creek to native oak savanna and wetlands. The project will include site preparation; furnishing, transporting, and installing seeds required for the restoration and establishment of native plant communities; and management of restoration areas. It is our standard provision for restoration work to be performed in accordance with the Minnesota Department of Natural Resources Identification and Description of Practices to Avoid the Introduction or Movement of Invasive Species. Restoration would follow typical ecological restoration industry standards grounded in science. Buckthorn would be removed by cutting and stump treating. Invasive species would be managed by a combination of mowing, spot herbicide, and prescribed burning. Sites would then be seeded with native plants. After the initial establishment phase, the restoration area would graduate into the City's long-term natural areas management program. The 30.6 acres of Bredesen Park that will be restored and enhanced by this project will directly and immediately benefit park users, but the project will also benefit areas downstream along Nine Mile Creek, the Three Rivers Park District regional trail system, and the entire City of Edina natural areas system. At the conclusion of this project (after native plantings and seeding has been well established), the project area will be incorporated into the City's existing Long-term Natural Areas Management Program. By doing so, we will ensure that the restoration of Bredesen Park is well-managed and sustained for the next generations of park visitors (human and otherwise). PROBLEM STATEMENT Through a city-wide inventory and assessment of Edina's natural areas, Bredesen Park was identified as a priority park for natural resources restoration in the City's Land Management Plan (2022). This prioritization was based on the large size of the park, high use by people, and high habitat restoration potential. Bredesen Park is located in in the Big Woods ecological (CPL Grant Application ID = 2337) DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 CONSERVATION PARTNERS LEGACY GRANT PROBLEM STATEMENT (Continued) subsection of the DNR's Ecological Classification System in an area that historically was dominated by "Oak openings & barrens" (savanna). Unfortunately, over the past many decades Bredesen Park has been heavily invaded by a variety of invasive species, including common and glossy buckthorn, black locust, Siberian elm, and others. These invasive species have dramatically degraded the park and its habitats. Today the project area is densely filled with these invasives that are not suitable either for the park's ecological subsection or providing a climate change-resilient green space. Currently, the City has funds to conduct restoration and enhancement projects in Bredesen Park only on a piecemeal basis, acre by acre. This hampers our ability to effectively remove and control invasive vegetation (e.g., buckthorn) and provide a more ecologically-healthy, connected corridor of habitat for native plants and wildlife to thrive in. PROJECT OBJECTIVES Restoration of Bredesen Park will represent a dramatic change and improvement in the site - transforming a dense thicket of invasive vegetation to a much more open (and historically appropriate) oak savanna containing a diversity of tree, shrub, grass, forb, and sedge species. Oak savannas have been dramatically lost in the state, and many Species of Greatest Conservation Need (SGCN) depend on savanna habitat. Savannas can be very cost-effectively managed in the long-term through the use of prescribed fire, making them a low maintenance native landscape. This restoration of healthy and diverse native plant communities will establish invaluable habitat for a multitude of wildlife species, including the rusty patched bumble bee (a Federally-endangered species found in and near Bredesen Park) and a multitude of migratory bird species, butterflies, and other pollinators. Therefore, wildlife observation opportunities will be enhanced in the park all year round. Additionally, the restoration of more diverse, native plant communities will encourage natural regeneration of desirable plants and provide improved climate change resilience. The restored and enhanced uplands and wetlands in the park will improve the City's water and climate goals by encouraging more runoff infiltration (which filters and recharges shallow groundwater), and filtration through dense native vegetation (protecting the water quality and habitats of Nine Mile Creek and the Park's various wetland basins). The planting designs will also provide shade for park users, which is increasingly important given Minnesota's increasingly hotter summers. These improvements will help the City achieve some of its goals outlined in its Climate Action Plan adopted in 2021. METHODS With CPL funding we would be able to restore over 30 acres (nearly half of the park's forest and woodland communities) all at once, rather than continuing a piecemeal approach. Funds from this project will help with: 1) invasive vegetation removals and control (including removal of invasive trees and significant amounts of dense invasive brush), 2) procurement and installation of a diversity of local-ecotype live native plant materials and seed, and 3) management of the restored/enhanced native plant communities during the initial three years of establishment, critical to project success. Wetlands will also be restored at Bredesen Park through the removal of invasive plants (e.g., non-native cattails) and establishment of diverse wetland vegetation. Native plant communities will be restored by using local-ecotype seed mixes previously developed for ecological restorations in the City of Edina and/or Minnesota State Seed Mixes. Live plantings of oaks and other appropriate native trees and shrubs will be used in savanna areas, and native emergent wetland plants and seed will be used in wetland areas. This work will be conducted by licensed and highly-regarded professional services contractors to ensure it meets or exceeds industry standards and best practices. It is Edina's standard provision for restoration work to be performed in accordance with DNR's "Identification and Description of Practices to Avoid the Introduction or Movement of Invasive Species." The restoration work would follow proven ecological restoration industry standards grounded in science, using methods that are cost-efficient and appropriate for the site's ecological communities. For example, the site's dense buckthorn would be removed by a combination of feller-buncher, forestry mowing (2 passes), and cutting and stump treating. These techniques, used at the appropriate time, will minimize the need for follow-up foliar herbicide applications and subsequent management (although ongoing management will be necessary over the 3-year project). Other invasive vegetation management techniques include mowing, spot herbiciding, and prescribed burning. Adaptive management and Integrated Pest Management (IPM) practices will be used to adjust techniques based on the site's response, modifying tasks as necessary, and always using the safest and most environmentally-sensitive practices appropriate for the task. EXPERIENCE / ABILITIES The Nine Mile Creek Watershed District has provided cost-share funding for several other smaller and successful natural areas restoration projects in Edina, including at Bredesen Park. Examples include turf conversion at Fire Station 1, a turf-to-shoreline buffer restoration adjacent to Lake Cornelia, and creek buffer restorations along Nine Mile Creek. The City has also successfully - Page 2 - DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 CONSERVATION PARTNERS LEGACY GRANT EXPERIENCE / ABILITIES (Continued) completed several projects in partnership with both Nine Mile Creek Watershed District and Minnehaha Creek Watershed District that have had natural areas restoration components (such as Arden Park and Lynmar Basin). The City has strong partnerships with these groups and will continue to leverage funding and implement projects because we have the staff capacity, adopted strategic plans, and community support for this work. PROJECT TIMELINE Time Frame Goal Q1 2024 Invasive woody vegetation (i.e., trees & shrubs) removed Q2-Q3 2024 Invasive and weedy vegetation removed/controlled (full growing season of site preparation)Q2-Q3 2024 Invasive and weedy vegetation removed/controlled (full growing season of site preparation) Q4 2024 Install native seed (assuming good control of invasives) Q2-Q3 2025 Continue to manage invasive and weedy vegetation (e.g., mowing, spot spraying)Q2-Q3 2025 Continue to manage invasive and weedy vegetation (e.g., mowing, spot spraying) Q4 2025 Install native woody vegetation (assuming good control of invasives) Q2-Q3 2026 Adaptive management and IPM to ensure invasives controlled and natives well establishedQ2-Q3 2026 Adaptive management and IPM to ensure invasives controlled and natives well established Estimated Project Completion Date: 2026-10-31 PROJECT INFORMATION Throughout this project we will collaborate closely with Nine Mile Creek Watershed District. Within the next few years NMCWD will likely pursue a flood works project just north of the project area which will complement the City's wetlands work with this project nicely. Additionally, NMCWD as well as Hennepin County, the Metropolitan Council, and Three Rivers Park District are all invested in seeing this project come to fruition to help meet regional goals, and have provided letters of support to that effect. 1. Describe the degree of collaboration and local support for this project. The piecemeal restoration approach in Bredesen Park that the City has had to take due to budgets has meant that invasive species such as buckthorn, honeysuckle, black locust tree, and white poplar tree have been able to continue to thrive and expand. Without a large restoration effort like the one proposed by this project, there is a good chance invasive plants will continue to expand in Bredesen Park, choking out the habitats suitable for native plant and animal species that remain in the park. 2. Describe any urgency associated with this project. Besides the $50,000 of matching funds, full funding would not be secured for this project without CPL Grant funds. 3. Discuss if there is full funding secured for this project, the sources of that funding and if CPL Grant funds will supplement or supplant existing funding. Bredesen Park is not open for hunting. Technically a park visitor could shore fish along Nine Mile Creek following spring opener through open water season, but it is not a popular spot for fishing. 4. Describe public access at project site for hunting and fishing, identifying all open seasons. Unfortunately due to what is now Bredesen Park being cropland as recently as the 1950s, there is very little remnant native seedbank. Therefore, native seeds and plants will be reintroduced to the park. This will include species such as oak species that will be adaptive to the coming climate changes in Minnesota, as well as seed mixes including native plants such as goldenrod, aster, prairie clover, milkweed, columbine, wild rye, rush, and others. For more details on the seed mixes and plants that will be introduced, see the attached seed mixes document. 5. Discuss use of native vegetation (if applicable). The reason the City is so excited for CPL funds is that there is not internal capacity to complete a project of this scale in a manner that is time and cost efficient. This project will rely heavily on professional services contractors and consultants to ensure it is done thoroughly and to the highest standard. With the multitude of projects internal staff is constantly working on, dedicated professional services will ensure thoroughness and cost effectiveness due to being able to more rapidly complete the work. Doing the restoration as a single project instead of multiple projects reduces overhead and administrative costs, allows cheaper per-unit bulk purchasing, and reduces the disturbances to local wildlife and neighborhoods. 6. Discuss your budget and why it is cost effective. - Page 3 - DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 CONSERVATION PARTNERS LEGACY GRANT PROJECT INFORMATION (Continued) 7. Provide information on how your organization encourages a local conservation culture. This includes your organization's history of promoting conservation in the local area, visibility of work to the public and any activities and outreach your organization has completed in the local area. The Climate Action Plan that was passed by Edina's City Council in 2021 includes multiple actions around conservation, particularly in the greenspaces and water chapters. The inclusion of these sections was not only important to Council and City Staff, but was also informed by priorities identified by residents during the multiyear engagement process that developed the CAP. Both the Energy & Environment and Parks & Recreation Commissions are highly active in the community, engaging neighbors on greenspace and conservation efforts in Edina. For example, the Energy & Environment Commission will be studying depaving efforts around the country, including next door in St. Louis Park, to help restore and conserve wetlands and other native habitats currently buried by overly large parking lots. Edina residents are highly involved in other conservation efforts such as community tree plantings and maintenance, and advocating for ordinance changes to allow full replacement of turf grass lawns. BUDGET INFORMATION City, State ZIP Code: Edina, MN 55439 Organization's Fiscal Contact Information Name: Matthew Gabb Title: Sustainability Specialist Email: mgabb@edinamn.gov Phone: 952-826-1611 Street Address 1: 7450 Metro Blvd. Budget Details Professional Services Amount Grant/Match In-kind/CashProfessional Name Description of Services TBD bidded service provider Restoration (see attached OPC)$500,000 Grant (N/A) TBD bidded service provider Additional restoration service $50,000 Match Cash Additional Funding Additional Funding Amount:$0 Budget Overview TotalMatchGrantItem Type Personnel - - - Contracts - - - Fee Acquisition with PILT - - - Fee Acquisition without PILT - - - Easement Acquisition - - - Easement Stewardship - - - Travel (in-state) - - - Professional Services $500,000 $50,000 $550,000 DNR Land Acquisition Cost - - - Equipment/Tools/Supplies - - - Additional Budget Items - - - Totals:$500,000 $50,000 $550,000 SITE INFORMATION You may group your project sites together as long as land ownership, activity and habitat information is the same for the land manager. - Page 4 - DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 CONSERVATION PARTNERS LEGACY GRANT SITE INFORMATION (Continued) Email: tsewnson@edinamn.gov Phone: 952-826-0317 Title: Assistant Director - Parks & Natural Resources Organization: City of Edina Name: Tom Swenson Land Manager Habitat:Forest Activity:Restoration Land Ownership:Local Government Site Information (1)Open to Public Hunting?NoSite Name: Bredesen Park Acres: 31 DOW Lake #: (N/A)Open to Public Fishing?Yes - some PLS Section: Township - 117, Range - 21W, Section - 31 NATURAL HERITAGE DATABASE REVIEW Natural Heritage elements were found within my project site(s): Yes Natural Heritage Sites and Managers: (N/A) Natural Heritage Elements: (N/A) Natural Heritage Mitigation: Rusty Patched Bumble Bee: The restoration project has the potential to enhance pollinator habitat. ATTACHMENTS Additional Documentation Attach additional documentation as applicable using the appropriate cagtegories below. If you exceed the size limit while uploading, contact CPL Grant staff to discuss your options. Letter of Support File Name Description City_of_Edina_Req_for_Support_MNDNR_ConsPartners0 91123.pdf Metropolitan Council Letter of Support Edina_Letter_of_Support._Hennepin.pdf Hennepin County Letter of SupportEdina_Letter_of_Support._Hennepin.pdf Hennepin County Letter of Support Edina_Letter_of_Support_Three_Rivers.pdf Three Rivers Park District Letter of Support NMCWD_CLP_Grant_Support_Letter_for_Edina.pdf Nine Mile Creek Watershed District Letter of SupportNMCWD_CLP_Grant_Support_Letter_for_Edina.pdf Nine Mile Creek Watershed District Letter of Support Photo File Name Description 13_Photo_Point_None_Photo_1.jpg Dense thicket of invasive buckthorn in park interior 6_Photo_Point_None_Photo_1.jpg Wall of invasive black locust along walking path6_Photo_Point_None_Photo_1.jpg Wall of invasive black locust along walking path 8_Photo_Point_None_Photo_1.jpg Dense thicket of invasive buckthorn in park interior Bredesen_Park_Photos_with_labels.docx Photos with labelsBredesen_Park_Photos_with_labels.docx Photos with labels Engineering/Survey/Design Plan File Name Description Bredesen_Park_Resto_Map_2023-09-18.pdf Map of project restoration areas Supplemental Document File Name Description - Page 5 - DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 CONSERVATION PARTNERS LEGACY GRANT ATTACHMENTS (Continued) Supplemental Document (Continued) File Name Description Bredesen_Park_Natural_Areas_Resto_CPL_Grant_Applic ation_RES_OPC_2023-09-18.docx Opinion of Probable Cost (includes breakdown of professional services budget) Edina_seed_mixes_2023-09-18.pdf Native seed mixes to be used (pages 2 and 4)Edina_seed_mixes_2023-09-18.pdf Native seed mixes to be used (pages 2 and 4) Final_Draft_EPRD_Strategic_Plan_12.03.2015.pdf 2015 Parks, Recreation, and Trails strategic plan Full_Climate_Action_Plan.pdf 2021 Climate Action PlanFull_Climate_Action_Plan.pdf 2021 Climate Action Plan NHIS_Review_City_of_Edina_08212023.pdf Natural Heritage review document Parks_Strategic_Plan_Links.docx Links to Parks strategic plan portions that exceed file size limitParks_Strategic_Plan_Links.docx Links to Parks strategic plan portions that exceed file size limit Placer_Property_Overview_-_Bredesen_Park_-_Aug_1__2 022_-_Jul_31__2023.pdf Overview of park visitors 2022-2023 Public_Waters_Project_Form_Signed.pdf Public waters project formPublic_Waters_Project_Form_Signed.pdf Public waters project form FINAL APPLICATION SUBMISSION P I certify that I have read the Conservation Partners Legacy Grants Program Request for Proposal, Program Manual and other program documents, and have discussed this project with the appropriate public land manager, or private landowner and easement holder. P I certify I am authorized to apply for and manage these grant and match funds, and the project work by the organization or agency listed below. I certify this organization to have the financial capability to complete this project and that it will comply with all applicable laws and regulations. P I certify that all of the information contained in this application is correct as of the time of the submission. If anything should change, I will contact CPL Grant staff immediately to make corrections. P I certify that if funded I will give consideration to and make timely written contact to Minnesota Conservation Corps or its successor for consideration of possible use of their services to contract for restoration and enhancement services. I will provide CPL Grant staff a copy of that written contact within 10 days after the execution of my grant, should I be awarded. P I certify that I am aware at least one Land Manager Review and Approval form is required for every application and at least one Public Waters Contact form is required for all public waters work. I am aware I must submit all completed forms by uploading them into this applidation. I have attached the required type and number of forms as necessary for this project. P I am aware that by typing my name in the box below, I am applying my signature to this online document. Signature: Matthew Gabb Organization / Agency: City of Edina, MN Date Signed: September 19, 2023Title: Sustainability Specialist (CPL Grant Application ID = 2337) - Page 6 - DocuSign Envelope ID: A1514DB5-65B2-4625-9886-E0348384D859 Date: February 20, 2024 Agenda Item #: VI.N. To:Mayor and City Council Item Type: Request For Purchase From:Jessica V. Wilson, Water Resources Manager Item Activity: Subject:Request for Purchase: ENG 24-4 Bredesen Park Restoration Project Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for ENG 24-4 Bredesen P ark Restoration Project with Davey Resource Group Inc for $386,932. INTRODUCTION: Bredesen Park is one of Edina's largest and most-visited parks, at over 200 acres. It is currently heavily infested with invasive species. The project will restore approximately 31 acres in Bredesen Park to native oak savanna and wetlands. Restoring natural areas aligns with the community goals described in the 2015 P arks Strategic P lan and 2021 Climate Action Plan. The contract includes three years of maintenance, final completion date is December 31, 2026. A large portion of this project is funded from a Conservation Partners Legacy Grant. ATTACHMENTS: Description Request for Purchase: Bredesen Park Restoration ENG 24-4 Contract 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 Requisition Number 12400046 Department: Engineering Buyer: Matthew Gabb Date: 02/20/2024 Request for Purchase Requisition Description: Bredesen Park Restoration, ENG24-4 Vendor: DAVEY RESOURCE GROUP INC Cost: $386,932.45 REPLACEMENT or NEW: REPLACEM - REPLACEMENT PURCHASE SOURCE: QUOTE/BD - QUOTE/BID DESCRIPTION: The project will restore approximately 31 acres in Bredesen Park to native oak savanna and wetlands. The project includes site preparation; furnishing, transporting, and installing all seeds, plant materials, and other materials as required for the restoration and establishment of native plant communities; and management of planting areas. The contract includes three years of maintenance, final completion date is December 31, 2026. BUDGET IMPACT: Natural Areas Management is included in the 2023-2028 Capital Improvement Plan (CIP) under CIP number ENG21057. The improvement will be funded by the stormwater utility fund, conservation and sustainability fund, and Conservation Partners Legacy grant funds. 2 COMMUNITY IMPACT: Bredesen Park is one of Edina's largest and most-visited parks, at over 200 acres. It is currently heavily infested with invasive species. Restoring natural areas aligns with the community goals described in the 2015 Parks Strategic Plan and 2021 Climate Action Plan. ENVIRONMENTAL IMPACT: This project will restore Bredesen Park to its legacy ecotype of oak openings and savanna. Invasive species will be removed and native species will be planted. This restoration will improve habitat quality and water quality in Nine Mile Creek which runs through Bredesen Park. 1 1/2015 CONTRACT NO. ENG 24-4 THIS AGREEMENT made this 20th day of February 2024, by and between the CITY OF EDINA, a Minnesota municipal corporation (“City”) and Davey Resource Group Inc, 1196 7th Street East, Saint Paul, MN 55106 (“Contractor”). City and Contractor, in consideration of the mutual covenants set forth herein, agree as follows: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents,” all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement. B. Instructions to Bidders. C. City of Edina General Contract Conditions. D. Addendum number 1. E. Special conditions. F. Special provisions. G. Technical Specifications. H. Plan sheet. I. Appendix A. J. Bid summary and schedule. K. Performance Bond. L. Payment Bond. M. Responsible Contractor Verification of Compliance N. Contractor’s Bid dated February 9, 2024. The Contract Documents are to be read and interpreted as a whole. The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work and to require Contractor to provide the highest quality and greatest quantity consistent with the Contract Documents. If there are inconsistencies within or among part of the Contract Documents or between the Contract Documents and applicable standards, codes or ordinances, the Contractor shall provide the better quality or greater quantity of Work or comply with the more stringent requirements. 1.1 Before ordering any materials or doing any Work, the Contractor shall verify measurements at the Project site and shall be responsible for the correctness of such measurements. No extra charges or compensation will be allowed on account of differences between actual dimensions and the dimensions indicated on the Drawings. Any difference that may be found shall be submitted to the City for resolution before proceeding with the Work. 1.2 If a minor change in the Work is necessary due to actual field conditions, the Contractor shall submit detailed drawings of such departure to the City for approval before making the change. The City shall not be required to make any adjustment to either the Contract Sum or Contract Time because of any failure by the Contractor to comply with the requirements of this paragraph. Actual or alleged conflicts or inconsistencies between 2 1/2015 the Plans and Specifications or other Contract Documents shall be brought to the City’s attention in writing, prior to performing the affected Work. The City’s directions shall be followed by the Contractor. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City agrees to pay and the Contractor agrees to receive and accept payment in accordance with the Contractor’s bid $386,932.45. 4. PAYMENT PROCEDURES. A. Contractor shall submit Applications for Payment. Applications for Payment will be processed by City as provided in the General Conditions. B. Progress Payments; Retainage. City shall make 95% progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment during performance of the Work. C. Payments to Subcontractor. (1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25, Subd. 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. (2) Form IC-134 required from general contractor. Minn. Stat. § 290.92 requires that the City of Edina obtain a Withholding Affidavit for Contractors, Form IC-134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. D. Final Payment. Upon final completion of the Work, City shall pay the remainder of the Contract Price as recommended by City. 5. COMPLETION DATE. The Work must be completed and ready for final payment by December 31, 2026. 6. CONTRACTOR’S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface 3 1/2015 structures at or contiguous to the Site (except Underground Facilities) which have been identified in the General Conditions; and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site. E. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and underground facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. F. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by City and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by City is acceptable to Contractor. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. Subcontracts: (1) Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the executed Contract Documents, submit in writing to the City the names of the subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the City. (2) The Contractor is responsible to the City for the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. (3) The Contract Documents shall not be construed as creating any contractual relation between the City and any subcontractor. (4) The Contractor shall bind every subcontractor by the terms of the Contract Documents. 7. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. 8. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney’s fees it may incur as a result of any such claims. 9. MISCELLANEOUS. A. Terms used in this Agreement have the meanings stated in the General Conditions. 4 1/2015 B. City and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. C. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. D. Data Practices/Records. (1) All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. (2) All books, records, documents and accounting procedures and practices to the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. E. Copyright/Patent. Contractor shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting there from. If the equipment provided by the Contractor pursuant to this Agreement contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. F. Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Agreement without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. G. Waiver. In the particular event that either party shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Agreement by either party, whether of the same or any other covenant, condition or obligation. H. Governing Law/Venue. The laws of the State of Minnesota govern the interpretation of this Agreement. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Hennepin County. I. Severability. If any provision, term or condition of this Agreement is found to be or becomes unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Agreement, unless such invalid or unenforceable provision, term or condition renders this Agreement impossible to perform. Such remaining terms and conditions of the Agreement shall continue in full force and effect and shall continue to operate as the parties’ entire agreement. J. Entire Agreement. This Agreement represents the entire agreement of the parties and is a final, complete and all-inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings or written or verbal representations made between the parties with respect thereto. K. Permits and Licenses; Rights-of-Way and Easements. The Contractor shall procure all permits and licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction and completion of the Project. The City will obtain all necessary rights-of-way and easements. 5 1/2015 The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City’s not timely obtaining rights-of-way or easements. L. If the work is delayed or the sequencing of work is altered because of the action or inaction of the City, the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation. M. Responsible Contractor. This contract may be terminated by the City at any time upon discovery by the City that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in Minn Stat. § 16C.285, subd. 3. CITY OF EDINA CONTRACTOR BY: ____________________________ BY: ____________________________ Its Mayor Its AND ___________________________ AND ___________________________ Its City Manager Its Date: February 20, 2024 Agenda Item #: VI.O. To:Mayor and City Council Item Type: Request For Purchase From:Chad A. Millner, P.E., Director of Engineering Item Activity: Subject:Request for Purchase: Professional Services for France Avenue Sidewalk Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for Professional Services for the France Avenue Sidewalk from 57th to Fuller Street with Bolton & Menk for $45,888. INTRODUCTION: The project includes design, permitting and bidding of a sidewalk along the east side of France Avenue from 57th Street to Fuller Street. The sidewalk will be a minimum of 5-ft wide with or without a boulevard depending on impacts and approvals from Hennepin County. Staff will work directly with the property owners on specific impacts to each property such as trees, landscaping, fences, and driveway adjustments. ATTACHMENTS: Description Request for Purchase: Professional Services for France Avenue Sidewalk Bolton & Menk Agreement 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 Requisition Number 12400050 Department: Engineering Buyer: Chad Millner Date: 02/20/2024 Request for Purchase Requisition Description: Professional Services for France Avenue Sidewalk 57th to Fuller Vendor: Bolton-Menk Cost: $45,888.00 REPLACEMENT or NEW: NEW PURCHASE SOURCE: SERVICE CONTRACT DESCRIPTION: The project includes design, permitting and bidding of a sidewalk along the east side of France Avenue from 57th Street to Fuller Street. The sidewalk will be a minimum of 5-ft wide with or without a boulevard depending on impacts and approvals from Hennepin County. Staff will work directly with the property owners on specific impacts to each property such as trees, landscaping, fences, and driveway adjustments. The Pedestrian and Bicycle Master Plan identified needed facilities for France Avenue. Future phase(s) will continue to be coordinated with adjacent property owners with an eye toward budgets available in the PACS fund. Please note that staff has been adding many miles of sidewalks and trails on our Public Works maintenance staff. The addition of 11 miles over the past 10-years. Without additional staff and snowplow equipment, the level of service for snow removal on these newly constructed facilities will be reduced. BUDGET IMPACT: The improvements are listed in the 2023-2028 Capital Improvement Plan (CIP) under CIP #ENG21006. The improvements will be funded by the Pedestrian and Cyclist Safety Fund (PACS). 2 COMMUNITY IMPACT: The sidewalk will help fill gaps in the City’s sidewalk network and will provide safe pedestrian facilities to enhance safety and convenience. ENVIRONMENTAL IMPACT: A multi-modal transportation system typically reduces car trips by providing other transportation options such as walking and biking. A reduction in car trips reduces our carbon footprint. N:\Proposals\Edina\France Ave Sidwalk_Phase 2 Final Design\PROPOSAL_France Ave Sidewalk Phase 2 Final Design.docx February 9, 2024 Mr. Chad Millner Director of Engineering City of Edina RE: Proposal for Professional Engineering Services France Avenue Sidewalk – Phase 2 – 57th to Fuller Street Final Design City of Edina, Minnesota Dear Mr. Millner, Thank you for allowing Bolton & Menk to provide you with this proposal for professional engineering services for final design of a sidewalk along the east side of France Avenue from 57th Street to Fuller Street. This proposal is based on the preliminary design and layout completed in 2022. As a part of this proposal, we have described our project understanding, detailed our proposed scope of work, and provided our estimated fees. PROJECT UNDERSTANDING The City of Edina wants to construct sidewalk along the east side of France Avenue from TH 62 north to Fuller Street. This segment of sidewalk, proposed in the City’s 2018 Pedestrian and Bicycle Master Plan, fills a significant gap in the City’s sidewalk network and will support Metro Transit’s future E Line Bus Rapid Transit service. The sidewalk along this segment of France Avenue will be completed in multiple phases. Phase 1 was constructed in 2023, Phase 2, included with this proposal, includes 57th Street to Fuller Street. As a part of preliminary design, it was determined that the sidewalk adjacent to Minnehaha Creek and Adath- Yeshurun Cemetery will be placed at back of curb due to existing constraints and topography. The City completed survey for the entire corridor in 2022, additional survey is requested along the corridor to assist with final design and tie-ins. Bolton & Menk will provide the City with a map of additional areas for the City to survey. Bolton & Menk will convert the city’s CAD drawing to be compatible with existing CAD standards. Hennepin County reviewed the preliminary layout for the sidewalk improvements previously but will need to review again as we kick off Phase 2. We do not anticipate any major alignment changes or Hennepin County requiring stormwater review. Utility improvements are expected to be minimal as a part of the design and project, and include: one hydrant relocation, catch basins will be relocated or adjusted as necessary to accommodate ADA improvements. City of Edina – France Avenue Sidewalk – Phase 2 Final Design February 9, 2024 Page 2 N:\Proposals\Edina\France Ave Sidwalk_Phase 2 Final Design\PROPOSAL_France Ave Sidewalk Phase 2 Final Design.docx An Erosion Control Permit will be required from the Minnehaha Creek Watershed District. Added impervious for this linear project is expected to be just under 10,000 sf, therefore the stormwater management rule will not be triggered. The project is expected to be constructed utilizing City funds. SCOPE OF WORK In accordance with the City’s request, Bolton & Menk proposes to complete the following scope in support of final design of the France Avenue Sidewalk from 57th Street to Fuller Street. Task 1: Project Management and Meetings We will coordinate with city staff throughout the project. Four design meetings are proposed. In addition to design meetings with City staff, we have included time for the following meetings: • Two meetings with Hennepin County • Two meetings with Adath-Yeshurun Cemetery representatives • One meeting with MCWD Task 1 Deliverables: Agendas, Right of Entry forms Task 2: Survey We will convert city survey to Bolton & Menk standards. Task 2 Deliverables: Survey base file Task 3: Utility Coordination It is expected that utility conflicts will be minimal as the private utilities that are behind the curb will be deep enough not to be impacted by the sidewalk section. Bolton & Menk will review and draft utility line work into the base drawing. A utility coordination meeting will be held during the design phase. Task 3 Deliverables: Utility information and contacts Task 4: Final Design Final design will build off the preliminary design layout. Plans will include plan view of the sidewalk, along with cross-sections every 25-ft, and at every driveway. Due to the existing topography, we expect grading beyond the existing right of way will be necessary to manage slopes, where feasible, but we expect retaining walls will be utilized to keep construction activities within City right-of-way adjacent to Minnehaha Creek and Adath-Yeshurun Cemetery. Temporary easements are not anticipated. We expect a right of entry from the property owner will be provided for the City’s contractor to complete this work. It is assumed that a detour and traffic control plan will not be required as a part of the plan set, MN MUTCD Temporary Traffic Control Field Manual shall be utilized by the contractor as necessary during construction. City of Edina – France Avenue Sidewalk – Phase 2 Final Design February 9, 2024 Page 3 N:\Proposals\Edina\France Ave Sidwalk_Phase 2 Final Design\PROPOSAL_France Ave Sidewalk Phase 2 Final Design.docx Our team will prepare construction plans and specifications meeting City standards. Submittals will include 60% (plans and estimate), 90% (plans, specifications, estimate), and 100% (plans, specifications, and estimate). Plans will include all necessary information needed to inform a contractor of the work needed to complete the sidewalk improvements. As discussed during our meeting in January, we will work to provide the special provisions prior to the 90% submittal so the City has ample time to review and comment. An engineer’s estimate will be completed along with the 60%, 90%, and 100% plans. We will coordinate and submit all required permits for this project. We expect the following permits are required: NPDES Stormwater Permit, MCWD Erosion Control Permit, and Hennepin County ROW Permit. Task 4 Deliverables: • Signed plans (electronic PDF) • Special provision (electronic PDF) • Engineer’s estimate (Microsoft Excel) • Permit application preparation and submittal (permit fees to be paid by City) Task 5: Bidding Assistance We will prepare bidding documents, for online bidding by the city, and provide bidding assistance by answering contractor questions, prepare addendum as needed, and provide award recommendation. Task 5 Deliverables: Bidding documents, addendum, and award recommendation SCHEDULE This task schedule identifies the major activities for this project. Task Start End Project Management February 2024 June 2024 Survey March 2024 March 2024 Utility Coordination March 2024 May 2024 Final Design March 2024 April 2024 Construction* July 2024 October 2024 *Special provisions will identify allowable calendar days for construction City of Edina – France Avenue Sidewalk – Phase 2 Final Design February 9, 2024 Page 4 N:\Proposals\Edina\France Ave Sidwalk_Phase 2 Final Design\PROPOSAL_France Ave Sidewalk Phase 2 Final Design.docx ESTIMATED FEES Bolton & Menk proposes to complete the above scope of work on an hourly basis for a not to exceed fee of $45,888. These fees for the individual tasks are estimates, a breakdown of the estimated fees are as follows: Task 1 Project Management and Meetings $ 7,712 Task 2 Survey $ 1,434 Task 3 Utility Coordination $ 1,564 Task 4 Final Design $ 30,706 Task 5 Bidding Assistance $ 4,472 Total Estimated Fee $ 45,888 If you find this proposal satisfactory, your signature of this proposal will constitute acceptance of the terms outlined and your authority for us to proceed. Please contact us if you wish to discuss this proposal. We look forward to providing these professional engineering services to the City of Edina and appreciate your continued consideration of Bolton & Menk, Inc. Sincerely, BOLTON & MENK, INC. Sarah E. Lloyd, P.E. Principal Engineer Accepted By: ____________________________________ Date: _____________ Client: City of Edina Project: France Avenue Sidewalk Task No.Work Task Description Project ManagerProject EngineerDesign EngineerSurvey TechnicianClericalTotals 1.0 Project Management 1.1 Administration & Coordination 2 6 2 10 1.2 Project Management Team Meetings (4)4 4 4 12 1.3 Project Coordination Meetings (2 Hennepin County, 1 watershed, 2 cemetery)8 10 18 1.4 Public Meeting 2 2 4 Subtotal Hours - Task 1 16 22 4 0 2 44 2.0 Survey 2.1 Update Survey Drawing to CAD Standards 1 1 8 10 Subtotal Hours - Task 2 0 1 1 8 0 10 3.0 Utility Coordination 3.1 Utility Coordination 6 6 3.2 Utility Drafting 4 4 Subtotal Hours - Task 3 0 6 4 0 0 10 4.0 Final Design 4.1 Prepare Construction Plans (60%/90%/100% Submittals)4 40 100 144 4.2 Prepare Specifications (90%/100% Submittals)2 16 18 4.3 Prepare Cost Estimate (60%/90%/100% Submittals)2 10 16 28 4.4 Prepare and Submit Permits for Approvals (county, watershed, NPDES)2 10 12 Subtotal Hours - Task 5 10 76 116 0 0 202 5.0 Bidding Assistance 5.1 Prepare Bidding Documents, Bid Project, answer questions, addendums 4 10 2 16 32 Subtotal Hours - Task 6 4 10 2 0 16 32 Estimated Hours Bolton & Menk, Inc. 77th and Lyndale City of Richfield, Minnesota Section 2 - Page 2 Client: City of Edina Project: France Avenue Sidewalk Task No.Work Task Description Project ManagerProject EngineerDesign EngineerSurvey TechnicianClericalTotal Hours Total Cost 1.0 Project Management 16 22 4 0 2 44 $7,712 2.0 Survey 0 1 1 8 0 10 $1,434 3.0 Utility Coordination 0 6 4 0 0 10 $1,564 4.0 Final Design 10 76 116 0 0 202 $30,706 5.0 Bidding Assistance 4 10 2 0 16 32 $4,472 Total Hours 30 115 127 8 18 298 Average Hourly Rate $201.00 $170.00 $136.00 $141.00 $106.00 Subtotal $6,030 $19,550 $17,272 $1,128 $1,908 Detailed Cost Estimate Total Not-to-Exceed Fee Bolton & Menk, Inc. $45,888 77th and Lyndale City of Richfield, Minnesota Section 2 - Page 1 Date: February 20, 2024 Agenda Item #: VI.P. To:Mayor and City Council Item Type: Report / Recommendation From:Zuleyka Marquez, PE, Project Manager Item Activity: Subject:Approve Maintenance Agreement with Nine Mile Creek Watershed District for New Fire Station #2 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Maintenance Agreement with Nine Mile Creek Watershed District for new Fire Station #2. INTRODUCTION: As part of the Nine Mile Creek Watershed District permit approval for the Fire Station 2 project, the City is required to install and maintain stormwater management facilities and wetland buffer. T he attached maintenance agreement has been reviewed and approved by the Nine Mile Creek Watershed District staff. ATTACHMENTS: Description Fire Station #2 Maintenance Agreement MAINTENANCE AGREEMENT Between Nine Mile Creek Watershed District and City of Edina This maintenance agreement is made by and between the Nine Mile Creek Watershed District, a watershed district with purposes and powers set forth at Minnesota Statutes chapters 103B and 103D (NMCWD), and City of Edina (City). Recitals and Statement of Purpose WHEREAS pursuant to Minnesota Statutes sections 103D.341 and 103D.345, NMCWD has adopted and implements the Wetlands Management Rule and the Stormwater Management Rule; WHEREAS under the Wetlands Management Rule, certain land development activity triggers the requirement that the landowner record a declaration establishing the landowner’s perpetual obligation to protect undisturbed buffer adjacent to a wetland; WHEREAS under the Stormwater Management Rule, certain land development activity triggers the requirement that the landowner record a declaration establishing the landowner’s perpetual obligation to inspect and maintain stormwater-management facilities; WHEREAS in each case, a public landowner, as an alternative to a recorded instrument, may meet the maintenance requirement by documenting its obligations in an unrecorded written agreement with the NMCWD; WHEREAS in accordance with the NMCWD rules and as a condition of permit 2023-117, the City’s perpetual obligation to maintain wetland buffer and stormwater management facilities must be memorialized in a maintenance agreement specifying requirements and restrictions; WHEREAS City and the NMCWD execute this agreement to fulfill the condition of permit no. 2023-117, and concur that it is binding and rests on mutual valuable consideration; THEREFORE City and NMCWD agree as follows that City, at its cost, will inspect and maintain the wetland buffer and stormwater facilities as shown in the site plan attached to and incorporated into this agreement as Exhibit A in perpetuity as follows: 1. Wetland Buffer. Buffer on wetlands, as delineated on the scaled site plan for the Property, attached hereto and incorporated herein as Attachment A, must be planted and established (as necessary) and maintained in perpetuity in accordance with the following: NMCWD 2 Maintenance Agreement 11-14-16 A. Buffer area that is not vegetated at the time of or is disturbed during construction authorized by permit 2023-117 (as shown in Attachment A) must be planted with native vegetation and maintained to retain natural resources and ecological value. Wetland buffer areas that are vegetated and not disturbed must be preserved and managed in a naturalized condition to encourage growth of native vegetation and eliminate invasive species. B. Buffer vegetation must not be cultivated, cropped, pastured, mowed, fertilized, subject to the placement of mulch or yard waste, or otherwise disturbed, except for: i. periodic cutting or burning that promotes the health of the buffer, ii. actions to address disease or invasive species, iii. mowing for purposes of public safety, iv. temporary disturbance for placement or repair of buried utilities, or v. other actions to maintain or improve buffer quality, each as approved by the NMCWD in advance in writing. Pesticides and herbicides may be used in accordance with Minnesota Department of Agriculture rules and guidelines. No new structure or hard surface may be placed within a buffer. No fill, debris or other material may be excavated from or placed within a buffer. Boardwalks and trails designed for nonmotorized use and stormwater management facilities may be located within a buffer area upon approval of the NMCWD. 2. Stormwater Facilities. The stormwater management facilities shown and labeled in Attachment A must be maintained as follows: A. Pervious pavers and pervious concrete must be inspected at least once each year after a major storm and otherwise annually; surface openings must be vacuumed in dry weather to remove dry, encrusted sediment as necessary; and broken units that impair the structural integrity of the surface must be replaced. If water stands for an extended period, base materials must be replaced. B. Swales and pervious areas must be preserved in perpetuity in a pervious, vegetated state. C. Underground storage chambers must be inspected at least once a year to ensure that adequate storage capacity remains. Capacity will be considered inadequate if sediment has decreased the storage volume by 50 percent of its original design volume. Accumulated debris and sediment will be removed, and inlet and outlet structures will be cleared of any flow impediments. D. Proprietary systems and facilities must be maintained in accordance with the manufacturer and installer specifications and recommendations attached to and hereby incorporated into this declaration as terms hereof. NMCWD 3 Maintenance Agreement 11-14-16 E. Grit chambers, sump catch basins, sump manholes, outlet structures, culverts, outfall structures and other stormwater facilities for which maintenance requirements are not otherwise specified herein must be inspected in the spring, summer and fall of each year. Within 30 days of the inspection date, all accumulated sediment and debris must be removed such that each stormwater facility operates as designed and permitted. Contributing drainage areas must be kept clear of litter and vegetative debris, inflow pipes and overflow spillways kept clear, inlet areas kept clean, and undesirable vegetation removed. Erosion impairing the function or integrity of the facilities, if any, will be corrected, and any structural damage impairing or threatening to impair the function of the facilities must be repaired. 3. Reporting. City will submit to the NMCWD annually a brief written report that describes stormwater facility maintenance activities performed under this declaration, including dates, locations of inspections and the maintenance activities performed. 4. Property Transfer. If City conveys into private ownership a fee interest in the property that is the subject of this agreement, it will require as a condition of sale, and enforce: (a) that the purchaser record a declaration on the property incorporating the maintenance requirements of this agreement; and (b) that recordation occur either before any other encumbrance is recorded on the property or, if after, only as accompanied by a subordination and consent executed by the encumbrance holder ensuring that the declaration will run with the land in perpetuity. If City conveys into public ownership a fee interest in any property that has become subject to this agreement, it will require as a condition of the purchase and sale agreement that the purchaser accept an assignment of all obligations vested under this agreement. 5. This Agreement may be amended only in a writing signed by the parties. 6. The recitals above are incorporated as a part of this agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement. NINE MILE CREEK WATERSHED DISTRICT By ___________________________________ Date: _____________________ President, Board of Managers City of Edina By: _______________________________ Date: _____________________ Its Mayor By: _______________________________ Date: _____________________ Its Administrator WEST 76TH STREETNO PARKINGNO PARKING NO PARKINGEV- L2EV- L2EV- L2 EV- L2 EV- L2EV- L2EVFUTUREEVFUTUREEVFUTUREEVFUTUREPROPOSED BUILDING24279 GSFFFE: 831.00'NO PARKING►►►►►►►►►►►►►►►►►►►► ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►► ►►IIIIIIIIIIIIIIIIIIIIIII►►►►►►IIIIIIIIIIIIIIIIIIIIIIII►►►►►►►►►►►►I II I I I I I I I ►►►►►►►►►►►►►►►► I I II III830 830 830830830830 8308 3 0 83 0 830830830830827827827827 827827828828828828 82882882 8 828828829829 829829829829 829829829829829829 8 2 9 829 829 829 829829829829 831831831831831831831831 SLOTTED DRAIN WITH A 12" CMP @ 0.50%SEE DETAIL SHEET C-810REPLACE CASTING WITH NEENAH R-3290-A122134511444STORMTRAP ST2 SINGLE TRAP 3-0 (BMP-02)SYSTEM INVERT = 823.0INSIDE TOP = 826.0TOP OF SLAB = 826.5DIMENSIONS = 121.08' X 38.75' X 3.50'STORMTRAP ST2 SINGLE TRAP 3-0 (BMP-01)SYSTEM INVERT = 822.0INSIDE TOP = 825.0TOP OF SLAB = 825.5DIMENSIONS = 136.48' X 38.75' X 3.50'444831825825825825830830830 830 830 830823823824824826826 826826 827827 827827827 827827827827 827 827828828 828828 828829829 829 829 829831831831831 8 3 1 83183190° BEND WITHCLEANOUTTEETEETEETEE135° BEND WITHCLEANOUT44444777770+000+68CB 11RIM=826.4115" INV OUT=822.71 (N)CB 10RIM=828.2112" INV OUT=823.90 (N)CBMH 9RIM=828.5912" INV IN=823.60 (S)12" INV OUT=823.50 (W)CB 5RIM=827.8312" INV OUT=823.83 (E)CB 6RIM=827.8415" INV OUT=823.79 (W)CB 2RIM=828.0012" INV OUT=824.03 (W)CB 4RIM=827.4116" INV OUT=824.16 (NE)CBMH 8RIM=827.8212" INV IN=823.26 (E)12" INV OUT=823.16 (W)OCS 01RIM=828.2012" INV IN=822.04 (E)18" INV OUT=821.60 (N)WEIR: 824.40FURNISH AND INSTALL TIDEFLEX37G BACKFLOW PREVENTER INSIDE18" DIA. RCP OUTLET PIPEOCS 02RIM=829.3812" INV IN=824.28 (S)18" INV OUT=824.18 (N)4' WEIR: 825.50FURNISH AND INSTALL TIDEFLEX37G BACKFLOW PREVENTER INSIDE18" DIA. RCP OUTLET PIPECB 3RIM=828.0112" INV OUT=824.03 (E)STMH 5CONNECT TO EXITING STORM PIPELOCATION, MATERIAL, SIZE, INVERTSHALL BE VERIFIED IN THE FIELD.18" INV IN=821.30 (S)CB 7RIM=827.8412" INV OUT=823.66 (E)STMH 3 w/ SUMP AND SNOUT HOODRIM=828.06SUMP=817.6612" INV IN=823.60 (W)12" INV IN=823.10 (E)15" INV IN=822.16 (S)21" INV OUT=822.16 (N)STMH 2RIM=828.2412" INV IN=823.97 (W)12" INV IN=823.97 (E)16" INV IN=823.86 (SW)15" INV OUT=823.86 (N)STMH 1CONNECT TO EXITING STORM PIPE.CONSTRUCT OVER EXISTING STORM SEWER.VERIFY EXISTING STORM SEWERLOCATION, MATERIAL, SIZE, INVERT.18" INV IN=824.03 (S)12" RD 312" INV OUT=824.40 (W)12" RD 112" INV OUT=823.18 (E)STMH 4 w/ SUMP AND SNOUT HOODRIM=828.01SUMP=819.4212" INV IN=823.78 (W)15" INV IN=823.74 (E)15" INV OUT=823.42 (S)12"X6" NYLOPLATS INLINE DRAIN 16" INV OUT=829.00 (N)STMH 6 w_ SUMP AND SNOUT HOODRIM=828.95SUMP=819.4012" INV IN=823.73 (W)15" INV IN=823.40 (S)15" INV OUT=823.40 (N)6" CO W/ 90° BENDRIM=830.446" INV IN=824.89 (N)12" INV OUT=824.89 (E)12"x6" NYLOPLATS INLINE DRAIN 26" INV OUT=825.08 (S)SYSTEM CONNECTION12" INV IN=824.00 (W)60 LF OF 12" RCP @ 0.50%47 LF OF 12" PVC @ 0.50%60 LF OF 18" RCP @ 0.50%12 LF OF 12" RCP @ 0.40%110 LF OF 15" RCP @ 0.50%60 LF OF 16" PVC @ 0.50%91 LF OF 15" RCP @ 0.50%19 LF OF 15" RCP @ 0.50%8 LF OF 12" RCP @ -0.50%30 LF OF 18" RCP @ 0.50%65 LF OF 12" PVC @ 3.86%12 LF OF 12" RCP @ 0.50%41 LF OF 12" PVC @ -2.00%76 LF OF 12" PVC @ 1.84%20 LF OF 6" PVC @ 2.00%19 LF OF 6" PVC @ 1.00%116 LF OF 12" PVC @ 1.00%41 LF OF 15" RCP @ 0.40%6"X12" WYE w/ 6" PVC TO CMPFERNCO ADAPTER12 LF OF 12" RCP @ 0.50%12 LF OF 12" RCP @ 0.50%12 LF OF 15" RCP @ 0.50%SYSTEM CONNECTION15" INV IN=823.33 (N)SYSTEM CONNECTION12" INV IN=823.00 (E)SYSTEM CONNECTION21" INV IN=822.00(S)32 LF OF 21" RCP @ 0.50%SYSTEM CONNECTION12" INV OUT=822.00(W)SYSTEM CONNECTION12" INV OUT=824.304 LF OF 12" RCP @ 0.50%12 LF OF 12" RCP @ 0.50%RISER 1RIM=828.00RISER 2RIM=828.03RISER 3RIM=828.02POTHOLE AND FIELD VERIFYSMALL UTILITIES CROSSINGSPOTHOLE AND FIELD VERIFYSMALL UTILITIES CROSSINGSSYSTEM CONNECTION12" INV IN=824.00 (W)RISER 11RIM=829.32RISER 8RIM=829.05RISER 9RIM=829.22RISER 10RIM=829.04RISER 4RIM=828.29RISER 6RIM=828.37RISER 7RIM=828.18RISER 5RIM=828.19SLOTTED DRAIN PIPE12" INV OUT=827.10 (E)SLOTTED DRAIN PIPE12" INV IN=826.53 (W)12" INV OUT=826.53 (E)RISER 13RIM=829.40RISER 14RIM=829.29RISER 12RIM=829.93TRUE NORTHPLAN NORTHGArchitectureInterior DesignLandscape ArchitectureEngineeringBKVROUP222 North Second StreetLong & Kees BldgSuite 101Minneapolis, MN55401612.339.3752www.bkvgroup.com© 2023 BKV GroupSHEET NUMBERSHEET TITLEDRAWN BYCHECKED BYCOMMISSION NUMBERPROJECT TITLECONSULTANTSCERTIFICATIONCERTIFICATIONI HEARBY CERTIFY THAT THIS PLAN,SPECIFICATION, OR REPORT WAS PREPAREDBY ME OR UNDER MY DIRECT SUPERVISIONAND THAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDER THE LAWSOF THE STATE OF MINNESOTA.NAME: JARED T. WARD, P.E.LICENSE NUMBER: 4867711/16/2023YMKCDL193806025ISSUE #DATEDESCRIPTIONU:\193806025\5_DESIGN\1_CAD\3 PLANSHEETS\C-501 STORM SEWER PLAN.dwg WARNING:THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALLCOOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND/OR RELOCATION OF LINES.THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FORTHE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIEDSTRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURINGCONSTRUCTION AT NO COST TO THE OWNER.GOPHER STATE ONE CALLTWIN CITY AREA: 651-454-0002TOLL FREE 1-800-252-1166EDINA FIRESTATION 2BP-2 ADDENDUM 312/13/20233CONTRACT DOCUMENTS11/16/2023ASI 0401/09/20245( IN FEET )GRAPHIC SCALE01 inch = 30 ft.306030►►►►►►IISSLOT LINEEASEMENT LINESETBACK LINERIGHT OF WAY LINEEXISTING EASEMENT LINEEXISTING PROPERTY LINEPROPERTY BOUNDARYLEGENDEXISTING MINOR CONTOUREXISTING MAJOR CONTOURSTORM SEWERSANITARY SEWERWATERMAINSTORM MANHOLESTORM CATCH BASINSANITARY SERVICEFLARED END SECTIONPROPOSED MINOR CONTOUR901PROPOSED MAJOR CONTOUR900GRADING LIMITSSTORM CLEANOUTC-501STORM SEWERPLAN1.4" PERFORATED PVC DRAINTILE TO MATCH SLOPE OF ROAD.BURY DEPTH 1.75' BELOW FINISHED GROUND - SEE DETAIL8/C-8032.ROOF DRAIN CONNECT DIRECTLY INTO STORMTRAP3.4" PERFORATED PVC - 0.5% MIN. SLOPE WHERE NOT FOLLOWINGROAD GRADE4.4" PVC CLEAN-OUT WITH CAP - SEE DETAIL STANDARD PLATE305, SHEET C-8015.4" PVC CLEAN-OUT WITH CAP & R-7506 NEENAH CASTING ORFORD A-1 METER BOX AND COVER PER DETAIL STANDARD PLATE305/C-801 IN PAVED AREAS6.6" PVC CLEAN-OUT WITH CAP - SEE DETAIL STANDARD PLATE305, SHEET C-8027.CONNECT DRAINTILE TO STRUCTUREKEYNOTES#SUMP MANHOLEWITH SNOUT HOODSTORMTRAPINSPECTIONACCESS RISERSTORMTRAPINSPECTIONACCESS RISERSUMP MANHOLEWITH SNOUT HOODSUMP MANHOLEWITH SNOUT HOODSTORMTRAPINSPECTIONACCESS RISERSTORMTRAPINSPECTIONACCESS RISERBMP SUMMARY LEGENDSTORMTRAPPERMEABLE PAVEMENTWETLAND VEGETATED BUFFER STRIPSUMP MANHOLE WITH SNOUT HOODSTORMTRAP INSPECTION ACCESS RISERWETLAND VEGETATED BUFFER STRIP Date: February 20, 2024 Agenda Item #: VI.Q. To:Mayor and City Council Item Type: Report / Recommendation From:Chad A. Millner, P.E., Director of Engineering Item Activity: Subject:Resolution No. 2024-16: Approving Local Road Improvement Program Grant Agreement for Rosland Park Pedestrian Bridge Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2024-16 for Local Road Improvement P rogram Grant Agreement for Rosland Park Pedestrian Bridge. INTRODUCTION: Local Road Improvement Program Grant Agreement for Rosland Park Pedestrian Bridge allows the City to access money dedicated to the City for this project. All engineering costs since June 1, 2023, after the appropriation of $3 million was approved by the State Legislature, is eligible. This agreement is the first to allow reimbursement for costs. Another agreement will be completed during construction to access the remaining funds. ATTACHMENTS: Description Resolution No. 2024-16: Approving Local Road Improvement Program Grant Agreement for Rosland Park Pedestrian Bridge Local Road Improvement Program Grant Agreement for Rosland Park Pedestrian Bridge MnDOT Agreement No. 1055986 SAP No. 120-010-013 RESOLUTION NO. 2024-16 ENTERING INTO AGREEMENT NO. 1055986 LOCAL ROAD IMPROVEMENT PROGRAM GRANT AGREEMENT BY THE MINNESOTA DEPARTMENT OF TRANSPORTATION WHEREAS, City of Edina has applied to the Commissioner of Transportation for a grant from the Local Road Improvement Fund; and WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $662,667.00 by reason of the lowest responsible bid; NOW THEREFORE, BE IT RESOLVED, the City of Edina does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Local Road Improvement Fund any amount appropriated for the project but not required. The proper city officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above- referenced grant. Adopted this 20th day of February, 2024. ATTEST:_____________________________ _________________________________ Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of February 20, 2024, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ________ day of _____________________, 20__. __________________________________ City Clerk MnDOT Agreement No. 1055986 SAP No. 120-010-013 1 CM State Aid LRIP Grant Agreement (Rev. October 2023) STATE OF MINNESOTA LOCAL ROAD IMPROVEMENT PROGRAM GRANT AGREEMENT This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and ("Grantee"): Public Entity (Grantee) name, address and contact person: City of Edina 7450 Metro Blvd Edina, MN 55439 Contact: Chad Millner, Director of Engineering RECITALS 1. Minnesota Statute § 174.52 authorizes the State to enter into this agreement. 2. General Funds were appropriated for trunk highway and local road projects in Minnesota Laws 2023, Chapter 68- H.F. 2887, Chapter 71- H.F. 670, and Chapter 72- H.F. 669. 3. Grantee has been awarded Local Road Improvement (LRIP) Program funds under Minn. Stat. § 174.52. 4. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd.1, Grantee agrees to minimize administrative costs as a condition of this agreement. AGREEMENT TERMS 1 Term of Agreement, Survival of Terms, and Incorporation of Exhibits Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.§16B.98, Subd. 5. As required by Minn.Stat.§16B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State’s Authorized Representative to begin the work. Expiration Date. This agreement will expire on December 31, 2028 or when all obligations have been satisfactorily fulfilled, whichever occurs first. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Governing Law, Jurisdiction, and Venue; and 14. Data Disclosure. Exhibits. Exhibit A: Sources and Uses of Funds Schedule; Exhibit B: Grant Application; and Exhibit C: Grantee Resolution Approving Grant Agreement are attached and incorporated into this agreement. 2 Grantee’s Duties Grantee will conduct activities in accordance with its grant application, or in the case of legislatively selected projects, in accordance with the enabling session law, which is attached to this Agreement as Exhibit B. Grantee will comply with all required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4 (a) (1). Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office. 3 Time Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence. MnDOT Agreement No. 1055986 SAP No. 120-010-013 2 CM State Aid LRIP Grant Agreement (Rev. October 2023) 4 Consideration and Payment Consideration. The State will pay for all services performed by Grantee under this agreement as follows: 4.1.1 Compensation. Grantee will be reimbursed for actual, incurred costs that are eligible under Minn. Stat. § 174.52. Grantee shall use this grant solely to reimburse itself for expenditures it has already made to pay for the costs of one or more of the activities listed under section 2.1. 4.1.2 Sources and Uses of Funds. Grantee represents to State that the Sources and Uses of Funds Schedule attached as Exhibit A accurately shows the total cost of the project and all of the funds that are available for the completion of the project. Grantee agrees that it will pay for any costs that are ineligible for reimbursement and for any amount by which the costs exceed State’s total obligation in section 4.1.3. Grantee will return to State any amount appropriated but not required. 4.1.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $662,667.00. Payment 4.2.1 Invoices. Grantee will submit state aid pay requests for reimbursements requested under this grant agreement. The State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. 4.2.2 All Invoices Subject to Audit. All invoices are subject to audit, at State’s discretion. 4.2.3 State’s Payment Requirements. State will promptly pay all valid obligations under this agreement as required by Minnesota Statutes §16A.124. State will make undisputed payments no later than 30 days after receiving Grantee’s invoices and progress reports for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Grantee within ten days of discovering the error. After State receives the corrected invoice, State will pay Grantee within 30 days of receipt of such invoice. 4.2.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State will make at least annual monitoring visits and conduct annual financial reconciliations of Grantee’s expenditures. 4.2.4.1 The State’s Authorized Representative will notify Grantee’s Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided with at least seven calendar days of notice prior to any monitoring visit or financial reconciliation. 4.2.4.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4.2.4.3 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.2.5 Unexpended Funds. The Grantee must promptly return to the State at grant closeout any unexpended funds that have not been accounted for in a financial report submitted to the State. 4.2.6 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. Contracting and Bidding Requirements. If Grantee is a municipality as defined by Minn. Stat. § 471.345, subdivision 1, then Grantee shall comply with the requirements of Minn. Stat. § 471.345 for all procurement under this Agreement. 5 Conditions of Payment All services provided by Grantee under this agreement must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representatives The State's Authorized Representative is: MnDOT Agreement No. 1055986 SAP No. 120-010-013 3 CM State Aid LRIP Grant Agreement (Rev. October 2023) Marc Briese, Programs Engineer, MnDOT State Aid Office 395 John Ireland Boulevard, MS 500 St. Paul, MN 55155 Office: 651-366-3802 marc.briese@state.mn.us or his/her successor. State’s Authorized Representative has the responsibility to monitor Grantee’s performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. Grantee’s Authorized Representative is: Chad Millner Director of Engineering City of Edina 7450 Metro Blvd Edina, MN 55439 Office: 952.826.0318 cmillner@edinamn.gov If Grantee’s Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State. 7 Assignment Amendments, Waiver, and Grant Agreement Complete Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State’s right to subsequently enforce it. Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from receiving federal or state awards. 8 Liability Grantee and State agree that each will be responsible for its own acts and the results thereof to the extent authorized by law, and neither shall be responsible for the acts of the other party and the results thereof. The liability of State is governed by the provisions of Minn. Stat. Sec. 3.736. If Grantee is a “municipality” as that term is used in Minn. Stat. Chapter 466, then the liability of Grantee is governed by the provisions of Chapter 466. Grantee’s liability hereunder shall not be limited to the extent of insurance carried by or provided by Grantee, or subject to any exclusion from coverage in any insurance policy. 9 State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee’s books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention MnDOT Agreement No. 1055986 SAP No. 120-010-013 4 CM State Aid LRIP Grant Agreement (Rev. October 2023) requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices and Intellectual Property Rights Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either Grantee or the State. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 12 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13 Termination; Suspension Termination by the State. The State may terminate this agreement with or without cause, upon 30 days written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. Termination for Insufficient Funding. The State may immediately terminate this agreement if: 13.3.1 It does not obtain funding from the Minnesota Legislature; or 13.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice. Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 14 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 15 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, MnDOT Agreement No. 1055986 SAP No. 120-010-013 5 CM State Aid LRIP Grant Agreement (Rev. October 2023) either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee’s contract award on this Project. 16 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 17 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make the State a principal, co-principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee’s consultants and contractors are not intended to be third party beneficiaries of this Agreement. 18 Additional Provisions Prevailing Wages. Grantee agrees to comply with all of the applicable provisions contained in Minnesota Statutes Chapter 177, and specifically those provisions contained in Minn. Stat.§. 177.41 through 177.435 as they may be amended or replaced from time to time with respect to the project. By agreeing to this provision, Grantee is not acknowledging or agreeing that the cited provisions apply to the project. E-Verification. Grantee agrees and acknowledges that it is aware of Minn.Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such order. Telecommunications Certification. If federal funds are included in Exhibit A, by signing this agreement Grantee certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), Grantee does not and will not use any equipment, system, or service that uses “covered telecommunications equipment or services” (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Grantee will include this certification as a flow down clause in any contract related to this agreement. Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=11149035. If federal funds are included in Exhibit A, Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Grantee’s compliance with this provision. The Grantee must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas MnDOT Agreement No. 1055986 SAP No. 120-010-013 6 CM State Aid LRIP Grant Agreement (Rev. October 2023) of non-compliance as determined by State. Use, Maintenance, Repair and Alterations. The Grantee shall not, without the written consent of the State and the Commissioner, (i) permit or allow the use of any of the property improved with these grants funds (the Real Property) for any purpose other than in conjunction with or for the operation of a county highway, county state-aid highway, town road, or city street and for other uses customarily associated therewith, such as trails and utility corridors , (ii) substantially alter any of the Real Property except such alterations as may be required by laws, ordinances or regulations, or such other alterations as may improve the Real Property by increasing its value or which improve its ability to be used for the purposes set forth in section (i), (iii) take any action which would unduly impair or depreciate the value of the Real Property, (iv) abandon the Real Property, or (v) commit or permit any act to be done in or on the Real Property in violation of any law, ordinance or regulation. If the Grantee fails to maintain the Real Property in accordance with this Section, the State may perform whatever acts and expend whatever funds necessary to so maintain the Real Property, and the Grantee irrevocably authorizes the State to enter upon the Real Property to perform such acts as may be necessary to so maintain the Real Property. Any actions taken or funds expended by the State shall be at its sole discretion, and nothing contained herein shall require the State to take any action or incur any expense and the State shall not be responsible, or liable to the Grantee or any other entity, for any such acts that are performed in good faith and not in a negligent manner. Any funds expended by the State pursuant to this Section shall be due and payable on demand by the State and will bear interest from the date of payment by the State at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per year based upon a 365-day year. [The remainder of this page has intentionally been left blank.] MnDOT Agreement No. 1055986 SAP No. 120-010-013 7 CM State Aid LRIP Grant Agreement (Rev. October 2023) GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: By: Title: Date: By: Title: Date: DEPARTMENT OF TRANSPORTATION Approval and Certifying Encumbrance By: (with delegated authority) Title: State Aid Programs Manager Date: DEPARTMENT OF TRANSPORTATION CONTRACT MANAGEMENT By: Date: MnDOT Agreement No. 1055986 SAP No. 120-010-013 8 CM State Aid LRIP Grant Agreement (Rev. October 2023) EXHIBIT A SOURCES AND USES OF FUNDS SCHEDULE SOURCES OF FUNDS USES OF FUNDS Entity Supplying Funds Amount Expenses Amount State Funds: Items Paid for with LRIP LRIP General Fund Grant $662,667.00 General Fund Grant SAAS Acct 367 Funds: Other: Engineering related to the pedestrian bridge over Trunk Highway 62 project in the City of Edina. $662,667.00 ________________ $___________ ________________ ________________ $___________ ________________ $_________ Subtotal $662,667.00 Subtotal $662,667.00 Public Entity Funds: Items paid for with Non- Matching Funds $0.00 LRIP General Fund Grant Funds: Other: ________________ ________________ $___________ ________________ $__________ ________________ $___________ ________________ $__________ Subtotal $0.00 Subtotal $0.00 TOTAL FUNDS $662,667.00 = TOTAL PROJECT COSTS $662,667.00 MnDOT Agreement No. 1055986 SAP No. 120-010-013 9 CM State Aid LRIP Grant Agreement (Rev. October 2023) EXHIBIT B GRANT APPLICATION In 2023 laws, Chapter 68, Article 1, Section 17, Subdivision 1, the legislature appropriated $3,000,000.00 in general funds for “a grant to the city of Edina for design, engineering, and construction of a new Americans with Disabilities Act-compliant safe overpass bridge to replace the current Crosstown Pedestrian Bridge over marked Trunk Highway 62 in the city of Edina.” This portion of the project will be funded from that appropriation, with $662,667.00 in LRIP funding. MnDOT Agreement No. 1055986 SAP No. 120-010-013 10 CM State Aid LRIP Grant Agreement (Rev. October 2023) EXHIBIT C GRANTEE RESOLUTION APPROVING GRANT AGREEMENT Date: February 20, 2024 Agenda Item #: VI.R. To:Mayor and City Council Item Type: Request For Purchase From:Nathan Kaderlik, Assistant Director of Public Works- Utilities Item Activity: Subject:Request for Purchase: Change Order for Well 4 Rehabilitation Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve request for purchase for a change order to Well 4 rehabilitation for $37,764. INTRODUCTION: Well 4 has significant wear on the column pipe and the pump. The vendor recommended replacing 22 sticks of column pipe and the pump. City staff agrees with the vendors recommendation after a visual inspection was completed on 12/28/2023. ATTACHMENTS: Description Request for Purchase: Change Order for Well 4 Rehabilitation CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov I 952-927-8861 Requisition Number 12300170 Request for Purchase Department: Public Works Buyer: Dave Goergen Date: 2/20/2024 Requisition Description: Change Order Well Rehab- Well 4 Vendor: KEYS WELL DRILLING COMPANY INC Cost: $37,764.00 REPLACEMENT or NEW: REPLACEM - REPLACEMENT PURCHASE SOURCE: QUOTE/BD - QUOTE/BID DESCRIPTION: Well 4 has significant wear on the column pipe and the pump. The vendor is recommending replacement of 22 sticks of column pipe and replacement of the pump. City of Edina staff recommends moving forward with the vendors recommendation after a visual inspection of the equipment was completed on 12/28/2023. BUDGET IMPACT: Utility Fund- Water CIP Original Contract: $23,266.00 Change Order: $37,764.00 Total Contract: $61,030.00 Date: February 20, 2024 Agenda Item #: VI.S. To:Mayor and City Council Item Type: Request For Purchase From:Nathan Kaderlik, Assistant Director of Public Works- Utilities Item Activity: Subject:Request for Purchase: Change Order for Well 5 Rehabilitation Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve request for purchase for a change order to Well 5 rehabilitation for $41,278. INTRODUCTION: Well 5 has significant wear on the column pipe, pump and concrete pedestal in the well room. The vendor recommended replacing 15 sticks of column pipe, the pump, and rebuilding the concrete pedestal in the well room. City staff agrees with moving forward with the vendors recommendation after a visual inspection was completed on 12/28/2023. ATTACHMENTS: Description Request for Purchase: Change Order for Well 5 Rehabilitation CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov I 952-927-8861 Requisition Number 12300171 Request for Purchase Department: Public Works Buyer: Dave Goergen Date: 2/20/2024 Requisition Description: Change Order: Well Rehab- Well 5 Vendor: KEYS WELL DRILLING COMPANY INC Cost: $41,278.75 REPLACEMENT or NEW: REPLACEM - REPLACEMENT PURCHASE SOURCE: QUOTE/BD - QUOTE/BID DESCRIPTION: Well 5 has significant wear on the column pipe, pump and concrete pedestal in the well room. The vendor is recommending replacement of 15 sticks of column pipe, replacement of the pump and rebuilding the concrete pedestal in the well room. City of Edina staff recommends moving forward with the vendors recommendation after a visual inspection of the equipment was completed on 12/28/2023. BUDGET IMPACT: Utility Fund- Water CIP Original Contract: $19,501.25 Change Order: $41,278.75 Total Cost: $60,780.00 Date: February 20, 2024 Agenda Item #: VI.T. To:Mayor and City Council Item Type: Request For Purchase From:Nathan Kaderlik, Assistant Director of Public Works- Utilities Item Activity: Subject:Request for Purchase: Change Order to Well 6 Rehabilitation Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve request for purchase for a change order to Well 6 rehabilitation for $38,288. INTRODUCTION: Well 6 has significant wear on the column pipe and pump. The vendor recommended replacing 25 sticks of column pipe and the pump. City staff agrees with moving forward with the vendors recommendation after a visual inspection was completed on 12/28/2023. ATTACHMENTS: Description Request for Purchase: Change Order to Well 6 Rehabilitation CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.qov 952-927-8861 Requisition Number 12300172 Request for Purchase Department: Public Works Buyer: Dave Goergen Date: 2/20/2024 Requisition Description: Change Order: Well Rehab- Well 6 Vendor: KEYS WELL DRILLING COMPANY INC Cost: $38,288.75 REPLACEMENT or NEW: REPLACEM - REPLACEMENT PURCHASE SOURCE: QUOTE/BD - QUOTE/BID DESCRIPTION: Well 6 has significant wear on the column pipe and pump. The vendor is recommending replacement of 25 sticks of column pipe and replacement of the pump. City of Edina staff recommends moving forward with the vendors recommendation after a visual inspection of the equipment was completed on 12/28/2023. BUDGET IMPACT: Utility Fund- Water CIP Original Contract: $24,816.25 Change Order: $38,288.75 Total Cost: $63,105.00 Date: February 20, 2024 Agenda Item #: VI.U. To:Mayor and City Council Item Type: Request For Purchase From:Rachel Finberg, Park Planner Item Activity: Subject:Request for Purchase: Change Order for Courtney Baseball Fields 2-4 Sports Lighting Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for Change orders for Courtney Baseball Fields 2-4 Sports Lighting with Electro Mechanical Contracting Inc for $24,807. INTRODUCTION: As part of the 2018 Braemar Park Master Plan, Courtney Baseball Fields upgrades were identified. Replacement of sports lighting for fields 2,3, and 4 would match field 1 upgrades completed in 2019 with financial assistance from Edina Baseball association and a Hennepin County Youth Sports grant. Lighting would replace existing wooden poles and fixtures with new Musco lighting system and carry a 25 year warranty. Wireless control systems would allow optimal monitoring and operations. Poles and lights are more sustainable and energy efficient. Change orders were required due to unforseen conditions. These included poor soil and buried debris, existing infrastructure and utilities, and conflicts with site features. Poles were required to be relocated and special equipment was needed for installation. Change order includes labor and equipment rental. ATTACHMENTS: Description Request for Purchase: Change Order Courtney Fields Lighting Change Order Agreement Original contract includes structural installation of Musco lighting poles, fixtures, and components. Change orders 1-3 address issues in unforeseen conditions relating to soils, utilities, and existing site conditions not reflected in bidding documents. Change orders include labor and equipment needed for changes in location, drilling depths, and conflicts with existing infrastructure. 1 BUDGET IMPACT: Funded through LOST (local option sales tax) DESCRIPTION: CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 Requisition Number 12300201 Request for Purchase Department: Parks & Recreation Buyer: Rachel Finberg Date: 2/20/2024 Requisition Description: Change Order: P&R23208-1 Courtney Baseball Fields 2-4 Sports Lighting Vendor: ELECTRO MECHANICAL CONTRACTING INC Request for Purchase Change Order:$24,807.31 REPLACEMENT or NEW: REPLACEM - REPLACEMENT PURCHASE SOURCE: QUOTE/BD - QUOTE/BID COMMUNITY IMPACT: Fields are used by Edina and visiting youth baseball teams. Benefits for players and spectators. ENVIRONMENTAL IMPACT: New LED fixtures and poles are more sustainable and efficient. Fixtures also reduce glare and light trespass to surrounding area. Environmental Impact - item specific: Vehicle - Make/Model/Year requested vehicle: Vehicle - Make/Model/Year current vehicle (if replacement): Vehicle - Does purchase meet Green Fleet Recommendations? - Vehicle - If does not meet Green Fleet Recommendations, justification: - MPG: Carbon Emissions: 2 CONTRACT CHANGE ORDER Improvement No’s: P&R23208 Contract No: Courtney Baseball Fields #2-#4Contract Date: November 8th 2023 Type of Work: Structural Installation Contract Location: Courtney Baseball Fields Complex Contractor: Electro Mechanical Contracting Inc Address: 1519 Central Ave NE, MPLS MN55413 Description of Change: Time Extension and Special Excavation ITEM DESCRIPTION UNIT QTY PRICE TOTAL 1 Change Order #1 LS LS $6,455 $6,455 Deduction -$348 2 Change Order #2 LS LS $15,820.31 $15,820.31 3 Change Order #3 LS LS $2,880 $2,880 TOTAL CHANGE ORDER $24,807.31 IN ACCORDANCE WITH THE CONTRACT AND SPECIFICATIONS, THE CONTRACT AMOUNT SHALL BE ADJUSTED IN THE AMOUNT OF $24,807.31, AND EXTENSION OF 15 DAYS SHALL BE ALLOWED FOR COMPLETION OF THE PROJECT. NEW COMPLETION DATE OF FEBRUARY 15th, 2024. Amount of Original Contract Total Additions Total Deductions Amount of Adjusted Contract $103,980 $25,155.31 $348 $128,787.31 Approved Contractor: City of Edina: By: By: Title: Title: City Manager Date: Date: 2/20/2024 CHANGE ORDER NO.2 Improvement No’s: P&R23208 Contract No: Courtney Baseball Fields #2-#4Contract Date: November 8th 2023 Type of Work: Structural Installation Contract Location: Courtney Baseball Fields Complex Contractor: Electro Mechanical Contracting Inc Address: 1519 Central Ave NE, MPLS MN55413 Description of Change: Time Extension and Special Excavation ITEM DESCRIPTION UNIT QTY PRICE TOTAL 1 See attached breakdown LS LS $15,820.31 $15,820.31 TOTAL CHANGE ORDER NO.2 $15,820.31 IN ACCORDANCE WITH THE CONTRACT AND SPECIFICATIONS, THE CONTRACT AMOUNT SHALL BE ADJUSTED IN THE AMOUNT OF $15,820.31, AND EXTENSION OF 15 DAYS SHALL BE ALLOWED FOR COMPLETION OF THE PROJECT. NEW COMPLETION DATE OF FEBRUARY 15th, 2024. Amount of Original Contract Total Additions Total Deductions Amount of Adjusted Contract $103,980 $22,275.31 $348 $125,907.31 Approved Contractor: City of Edina: By: By: Title: Title: Park Planner Date: Date: 1/31/2024 President 1/31/2024 ID Description Concrete (Materials) Concrete Short Load (Materials) Drill Rig Hours (Labor) Obs Hours (Labor) Fence Hours (Labor) Hydro Vac Hours (Labor) DD Hours (Labor) Misc Materials (Materials) Add Casing Hours (Labor) Add Drill Rig, Less DD, Cost Change Hours (Equipment)Notes A7 Large chunks of concrete, and large rocks (2 Obs Hours; Extra Concrete; Drill Rig Needed; Casing Needed).0.75 (NC) 1.21 2.7 A6 Water lines were not properly marked, so when an obstructions was hit on A6, drilling was hauled until locaters can confirm it was not the unmarked water line. It was so confirmed, and then the obstructions were cored through (2 Obs Hours; Extra Concrete; Drill Rig Needed; Casing Needed).2 1.21 2.7 C5 Fence had to be peeled back around C5 for equipment to access the site. Ordered to handle it out of scope (1 Fence Labor Hour).1 (NC) A5 Large boulders (1 Obs Hours; Extra Concrete; Drill Rig Needed; Casing Needed).1 1.21 2.7 B4 Large boulders at 10' (0.75 Obs Hours; Extra Concrete; Drill Rig and Casing Needed).0.75 (NC)1.21 2.7 A3 An unmarked waterline at A3 force the hole to be moved, and crew time (1.5 DD Hours; 1.5 Hydro Vac Hours) to be burned until the fix was approved. New blacktop had to be cut (0.5 DD Hours; 1.5 Hydro Vac Hours), and sonotube and class 5 backfill (together $750.60) had to be imported and placed to be keep the concrete from filling in the water pipe (1.5 DD Hours; 1.5 Hydro Vac Hours).3.5 3.5 $750.60 Recall A3 had to be moved again when the hydrovac hit an unmarked waterline. We had to drill next to it bringing in sonotube and class 5 to avoid encasing the water pipe in concrete. B5 Loose sand and boulders at 6', hole needed to be cased (Extra Concrete; Drill Rig Needed; Casing Needed). Not enough casing onsite, had to backfill and compacted (1 DD Hours). After finding casing was needed, there was not enough time in the day to mobilize extra casing and finish drilling same day, so the footing had to be backfilled, thus burning the days drilling time (1.25 Obs Hours).1.25 1 (NC) 1.21 2.7 B3 Located indicated water lines would be near B3, but were not marked precisely enough to drill safely or move the base. With the Hydrovac already onsite, CO for marginal hours was approved to excavate B3 with Hydro Vac. No water line was encountered, but groundwater was encountered so hydro vac could not proceed, burning its progress (1 Hydro Vac Hours). With the hole open and uncased with groundwater, EMC had to pull off anther footing to pinch off the ground water (0.5 Drill Rig Hours; Extra Concrete; Drill Rig Needed; Casing Needed). After the casing was in, Hydro vac had to clean out the footing due to the groundwater (0.5 Hydro Vac Hours). As we pulled the casing to pour, we had a big inflow of water, which the hydro vac had to help counteract (1 Hydro Vac Hours).0.5 3 1.21 2.7 We encountered very aggressive water on B3. We had to pinch it off with casing, then as we pulled we needed the hydro vac to counteract the built up pressure. This would have 100% been a show stopper for anyone trying to use a digger derrick (e.g. Gunnar). A8 8" thick blacktop encountered at 8' (1 DD Hours burned to reach depth) which we could not core through (1 Obs Hours attempting to core), hole had to be moved (1 DD Hours to backfill and compact), thus new blacktop to be cut, and set up plan determined for the equipment in the tight space (2 DD Hours). New A8 footing location drilled on subsequent day (Extra Concrete; Drill Rig Needed; Casing Needed).1 (NC) 4 1.21 2.7 Recall A8 had to be moved as we were unable to core though the obstruction, even with the drill rig and core barrel. B8 Encountered groundwater which had to be pumped prior to placing concrete (0.5 Drill Rig Hours; Extra Concrete; Drill Rig Needed; Casing Needed).0.5 1.21 2.7 1/2/2024 Cased FootingSandy soil (Extra Concrete; Drill Rig Needed; Casing Needed).1.21 2.7 1/3/2024 Cased FootingSandy soil (Extra Concrete; Drill Rig Needed; Casing Needed).1.21 2.7 B7 Potholing to expose nearby utilities (1 Hydro Vac Hours)1 1/23/2024 Pole Ball tracker found to be too close to fence when pole was stood and had to be re-aimed to clear the fence while in the air (0.5 DD Hours).0.5 (NC) 4of16 PoursConcrete short load due to needing casing and note having enough onsite.4 (NC) 10of16 PoursExtra Concrete due to needing casing and clearing obstructions.15.85 Total Qty 15.85 0 1 4.25 0 7.5 7.5 750.6 12.1 27 $3,301.71 $0.00 $380.00 $1,615.00 $0.00 $2,325.00 $2,850.00 $750.60 $4,598.00 $0.00 $15,820.31 Subtotal Cost Grand Total Cost CHANGE ORDER NO.3 Improvement No’s: P&R23208 Contract No: Courtney Baseball Fields #2-#4Contract Date: November 8th 2023 Type of Work: Structural Installation Contract Location: Courtney Baseball Fields Complex Contractor: Electro Mechanical Contracting Inc Address: 1519 Central Ave NE, MPLS MN55413 Description of Change: Time Extension and Special Excavation ITEM DESCRIPTION UNIT QTY PRICE TOTAL 1 Labor for A6 Pole ball tracking fixture LS LS $2,880 $2,880 TOTAL CHANGE ORDER NO.3 $2,880 IN ACCORDANCE WITH THE CONTRACT AND SPECIFICATIONS, THE CONTRACT AMOUNT SHALL BE ADJUSTED IN THE AMOUNT OF $2,880, AND EXTENSION OF 0 DAYS SHALL BE ALLOWED FOR COMPLETION OF THE PROJECT. NEW COMPLETION DATE OF FEBRUARY 15th, 2024. Amount of Original Contract Total Additions Total Deductions Amount of Adjusted Contract $103,980 $25,155.31 $348 $128,787.31 Approved Contractor: City of Edina: By: By: Title: Title: Park Planner Date: Date: 1/31/2024 President 1/31/2024 Date: February 20, 2024 Agenda Item #: VI.V. To:Mayor and City Council Item Type: Request For Purchase From:Rachel Finberg, Park Planner Item Activity: Subject:Request for Purchase: Todd Park Playground Equipment Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for Todd Park Playground Equipment with St. Croix Recreation for $150,000. INTRODUCTION: The Todd Park playground equipment is due for replacement. Funding is sourced through the current capital improvement program with $150,000 allocated for demolition, new equipment, and installation. The current equipment was installed in 1997 and was selected for replacement by staff based off equipment usage, traffic patterns, worn items, environmental conditions (wind, rain and sun), the type of surface – wood chips/pea rock, the age of surface, style, type and imagination of the structure. Engagement for the project was conducted through the Better Together Edina site and consisted of two surveys and resident feedback. The first survey gauged user preferences and those results were used to inform a request for proposal (RFP ) from vendors. Items such as swings, slides, climbing wall, and natural play features were popular on the feedback survey and were used to evaluate and select highest scoring vendor submissions. Four vendors responded to the RFP. A second survey (attached) was conducted to select a final preferred equipment layout and color preferences. Based feedback, staff selected St Croix Recreation and Option #3 layout. This purchase includes equipment for both the 2-5 and 5-12 age groups that meet modern design guidelines and ADA standards. ATTACHMENTS: Description Request for Purchase: Todd Playground Equipment Todd Park Playground Contract Todd Playground Second Survey 1 BUDGET IMPACT: Todd Park Playground is funded through CIP Special Park Improvements Levy 17-182. DESCRIPTION: Todd Park's play structure which was installed in 1997 has been identified as a priority two structure in need of replacement. Community feedback created criteria for selection of St Croix Recreations proposal from four proposed vendors. The community was then asked to choose between 3 unique designs that met resident needs. The selected design includes play areas for ages 2-5 and an area for 5-12 with swings. Option and design #3 was selected by community. The surfacing will be engineered wood fiber with poured in place access trails to transfer points. Design meets safety standards and meets ADA accessibility standards for playgrounds. CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 Requisition Number 12400048 Department: Parks & Recreation Buyer: Rachel Finberg Date: 2/12/2024 Request for Purchase Requisition Description: Todd Park Playground Equipment Vendor: SAINT CROIX RECREATION FUN PLAYGROUNDS INC Cost: $150,000.00 REPLACEMENT or NEW: REPLACEM - REPLACEMENT PURCHASE SOURCE: (STATE K) STATE CONTRACT 2 COMMUNITY IMPACT: St Croix Rec designs playgrounds to develop a child for their social, emotional, cognitive, and physical needs. Diversity in the play events like sensory, climbing, swinging, sliding, and spinning are important and incorporated in this design. Safety and wellbeing of users are incorporated with good site lines for supervision and orientation of slides to reduce heat. The 2015 Park, Recreation, and Trails Strategic Plan identified Todd Park as a Community Park that will serve the immediate neighborhood with a service area of a mile to a mile and a half. This park resides in the Todd Park neighborhood. ENVIRONMENTAL IMPACT: St Croix Rec/Burke is a EPA Green Power Partner that purchases 100% of electricity usage from wind and other renewables. They are ISO 9001:2015 and ISO 14001:2015 certified Environmental Impact - item specific: Vehicle - Make/Model/Year requested vehicle: Vehicle - Make/Model/Year current vehicle (if replacement): Vehicle - Does purchase meet Green Fleet Recommendations? - Vehicle - If does not meet Green Fleet Recommendations, justification: - MPG: Carbon Emissions: 1 1/2015 CONTRACT NO. P&R 17-182 THIS AGREEMENT made this _20th_ day of _February__, 2024_, by and between the CITY OF EDINA, a Minnesota municipal corporation (“City”) and _SAINT CROIX RECREATION FUN PLAYGROUNDS INC._ (“Contractor”). City and Contractor, in consideration of the mutual covenants set forth herein, agree as follows: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents,” all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement. B. Instructions to Bidders Provided by WSB RFQ. C. City of Edina General Contract Conditions. D. Addenda numbers ____ to ____. E. Specifications prepared by WSB F. Design Layout Option #3 G. Performance Bond. H. Payment Bond. I. Responsible Contractor Verification of Compliance J. Contractor’s Proposal and Quote dated November 17th 2023. The Contract Documents are to be read and interpreted as a whole. The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work and to require Contractor to provide the highest quality and greatest quantity consistent with the Contract Documents. If there are inconsistencies within or among part of the Contract Documents or between the Contract Documents and applicable standards, codes or ordinances, the Contractor shall provide the better quality or greater quantity of Work or comply with the more stringent requirements. 1.1 Before ordering any materials or doing any Work, the Contractor shall verify measurements at the Project site and shall be responsible for the correctness of such measurements. No extra charges or compensation will be allowed on account of differences between actual dimensions and the dimensions indicated on the Drawings. Any difference that may be found shall be submitted to the City for resolution before proceeding with the Work. 1.2 If a minor change in the Work is necessary due to actual field conditions, the Contractor shall submit detailed drawings of such departure to the City for approval before making the change. The City shall not be required to make any adjustment to either the Contract Sum or Contract Time because of any failure by the Contractor to comply with the requirements of this paragraph. Actual or alleged conflicts or inconsistencies between the Plans and Specifications or other Contract Documents shall be brought to the City’s attention in writing, prior to performing the affected Work. The City’s directions shall be followed by the Contractor. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents. Contractor will provide materials and labor for completion replacement as laid out by WSB RFP documents. Todd Park Playground Equipment will be materials selected based off design option #3 approved by public input on February 7th 2024. Pricing for equipment and installation as provided in quote dated November 17th 2023. 3. OBLIGATIONS OF THE CITY. The City agrees to pay and the Contractor agrees 2 1/2015 to receive and accept payment in accordance with the Contractor’s bid $_150,000 inclusive of materials, shipping, and labor. 4. PAYMENT PROCEDURES. A. Contractor shall submit Applications for Payment. Applications for Payment will be processed by City as provided in the General Conditions. B. Progress Payments; Retainage. City shall make 95% progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment during performance of the Work. C. Payments to Subcontractor. (1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25, Subd. 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. (2) Form IC-134 required from general contractor. Minn. Stat. § 290.92 requires that the City of Edina obtain a Withholding Affidavit for Contractors, Form IC-134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. D. Final Payment. Upon final completion of the Work, City shall pay the remainder of the Contract Price as recommended by City. 5. COMPLETION DATE. The Work must be completed and ready for final payment by _September 29th 2024 6. CONTRACTOR’S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the General Conditions; and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site. E. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and underground facilities) at or contiguous to the Site which may affect cost, 3 1/2015 progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. F. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by City and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by City is acceptable to Contractor. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. Subcontracts: (1) Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the executed Contract Documents, submit in writing to the City the names of the subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the City. (2) The Contractor is responsible to the City for the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. (3) The Contract Documents shall not be construed as creating any contractual relation between the City and any subcontractor. (4) The Contractor shall bind every subcontractor by the terms of the Contract Documents. 7. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. 8. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney’s fees it may incur as a result of any such claims. 9. MISCELLANEOUS. A. Terms used in this Agreement have the meanings stated in the General Conditions. B. City and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. C. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding 4 1/2015 upon City and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. D. Data Practices/Records. (1) All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. (2) All books, records, documents and accounting procedures and practices to the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. E. Copyright/Patent. Contractor shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting there from. If the equipment provided by the Contractor pursuant to this Agreement contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. F. Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Agreement without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. G. Waiver. In the particular event that either party shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Agreement by either party, whether of the same or any other covenant, condition or obligation. H. Governing Law/Venue. The laws of the State of Minnesota govern the interpretation of this Agreement. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Hennepin County. I. Severability. If any provision, term or condition of this Agreement is found to be or becomes unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Agreement, unless such invalid or unenforceable provision, term or condition renders this Agreement impossible to perform. Such remaining terms and conditions of the Agreement shall continue in full force and effect and shall continue to operate as the parties’ entire agreement. J. Entire Agreement. This Agreement represents the entire agreement of the parties and is a final, complete and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings or written or verbal representations made between the parties with respect thereto. K. Permits and Licenses; Rights-of-Way and Easements. The Contractor shall procure all permits and licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction and completion of the Project. The City will obtain all necessary rights-of-way and easements. The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City’s not timely obtaining rights-of-way or easements. L. If the work is delayed or the sequencing of work is altered because of the action or inaction of the City, the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation. 5 1/2015 M. Responsible Contractor. This contract may be terminated by the City at any time upon discovery by the City that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in Minn Stat. § 16C.285, subd. 3. CITY OF EDINA CONTRACTOR BY: ____________________________ BY: ____________________________ Its City Manager Its Playground Concepts and Colors Survey SURVEY RESPONSE REPORT 10 January 2024 - 08 February 2024 PROJECT NAME: Todd Park Playground Replacement SURVEY QUESTIONS Playground Concepts and Colors Survey : Survey Report for 10 January 2024 to 08 February 2024 Page 1 of 4 Q1 Rank your preferred design from 1-3Option #1Option #2Option #3 Q2 Rank your preferred color pallet OPTIONS AVG. RANK Option 2 1.84 Option 1 1.85 Option 3 2.25 OPTIONS AVG. RANK Option 2 Blue, Tan, and Aqua 1.49 Option 1 Lemon, Red, and Sky 2.23 Option 3 Orange, Tan, Olive 2.28 Optional question (73 response(s), 1 skipped) Question type: Ranking Question Mandatory Question (74 response(s)) Question type: Ranking Question Playground Concepts and Colors Survey : Survey Report for 10 January 2024 to 08 February 2024 Page 2 of 4 Anonymous 1/24/2024 01:13 PM Rubber chips not wood Anonymous 1/24/2024 01:19 PM Kids like swings and like to climb higher Anonymous 1/24/2024 03:15 PM Would be nice to also have a picnic table or tables that *can't* be moved (to the basketball courts or elsewhere) so folks can sit and picnic near the playground while watching their kids. Anonymous 1/24/2024 04:04 PM Please try to keep the age range of the playground equipment similar. Anonymous 1/25/2024 06:46 AM Any possibility of adding a zip line like at Creek Valley Elementary? Anonymous 1/25/2024 01:17 PM Aimed at young kids Anonymous 1/25/2024 03:20 PM The 2nd color palette is nice because it will enable The equipment to blend in at least a little bit with the surrounding green space — reducing the extent to which the playground visually dominates the entire park. Anonymous 1/27/2024 10:04 AM they all look great but I think the darker colors will absorb heat Anonymous 1/27/2024 11:29 AM blend in to the background from a distance Anonymous 1/28/2024 10:46 AM offering two distinct play areas for toddlers and youth is preferred. Having the swings in a separate area allows for more options for the families. Thank you Anonymous 1/28/2024 05:46 PM Love the 3rd playground and the tall slides! Q3 Any additional comments you would like to share? Playground Concepts and Colors Survey : Survey Report for 10 January 2024 to 08 February 2024 Page 3 of 4 Anonymous 1/28/2024 05:52 PM Honestly, these options are worse than the current set up. The park slides in these updates alone aren’t going to entertain kids. They appear very simple and dinky. Anonymous 1/29/2024 06:12 AM The orange at the park on wooddale is too much! Not a good color combination. Anonymous 1/29/2024 08:57 PM Please note option 1 design will cater to toddlers, while other options provide many years of play opportunity for kids. Anonymous 1/30/2024 06:58 PM Thanks for asking!! Anonymous 2/05/2024 02:59 PM We'd love a zip line too if possible, like the one at Creek Valley Elementary Optional question (16 response(s), 58 skipped) Question type: Essay Question Playground Concepts and Colors Survey : Survey Report for 10 January 2024 to 08 February 2024 Page 4 of 4 Date: February 20, 2024 Agenda Item #: VI.W. To:Mayor and City Council Item Type: Request For Purchase From:Rachel Finberg, Park Planner Item Activity: Subject:Request for Purchase: Walnut Ridge Park Playground Equipment Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase of Walnut Ridge Playground Equipment with Webber Recreation for $150,000. INTRODUCTION: The Walnut Ridge Park playground equipment is due for replacement. Funding is sourced through the current capital improvement program with $150,000 allocated for demolition, new equipment, and installation. T he current equipment was installed in 1997 and was ranked selected for replacement by staff based off equipment usage, traffic patterns, worn items, environmental conditions ( wind, rain and sun), the type of surface – wood chips/pea rock, the age of surface, style, type and imagination of the structure. Engagement for the project was conducted through the Better Together Edina site and consisted of two surveys and resident feedback. The first survey gauged user preferences and those results were used to inform a request for proposal (RFP ) from vendors. Items such as swings, slides, climbing wall, and natural play features were popular on the feedback survey and were used to evaluate and select highest scoring vendor submissions. Four vendors responded to the RFP. A second survey (attached) was then conducted to help select a climber and play panel feature as well as color preferences. Based upon feedback, staff selected Webber Recreation and Miracle Play Structures. This purchase includes accessible ground level and elevated play features including ramps, slides, spinners, and swings. The design meets modern guidelines and ADA standards. ATTACHMENTS: Description Request for Purchase: Walnut Ridge Park Playground Equipment Walnut Ridge Playground Contract Walnut Ridge Second Survey Results 1 BUDGET IMPACT: Walnut Ridge Park Playground is funded through CIP Special Park Improvements Levy 17-185. DESCRIPTION: Walnut Ridge Park's play structure was originally installed in 1997 and has been identified as a priority two structure in need of replacement. Community feedback aided in the selection of Webber Recreation's proposal. The community was then asked to choose between components and help select colors. The selected design includes more accessible play areas by ramp and engineered wood fiber surfacing. Design meets safety standards and meets ADA accessibility standards for playgrounds. Four vendors responded to RFP. Based off community requests and requirements and staff evaluation Webber Recreation was selected. CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 Requisition Number 12400051 Department: Parks & Recreation Buyer: Rachel Finberg Date: 2/12/2024 Request for Purchase Requisition Description: Walnut Ridge Playground Equipment Vendor: WEBBER RECREATIONAL DESIGN INC. Cost: $150,000.00 REPLACEMENT or NEW: REPLACEM - REPLACEMENT PURCHASE SOURCE: (STATE K) STATE CONTRACT 2 COMMUNITY IMPACT: Webber Recreation’s goal when designing this play system was to try and meet the desires of the community survey along with creating varying play activities with different play challenges. The 2015 Park, Recreation, and Trails Strategic Plan identified Walnut Ridge Park as a Community Park that will serve the immediate neighborhood with a service area of a mile to a mile and a half. This park resides in the Bredesen Park neighborhood but also services Parkwood Knolls Neighborhood. ENVIRONMENTAL IMPACT: Miracle Recreation play equipment uses a minimum 50% recycled materials and are approximately 80% recyclable. Along with that Miracle is ISO 14001 certified and has LEED accreditation. Our Nature'sPlus Safety Surfacing goes through a manufacturing process that utilizes all portions of the timber harvested. The bark is removed and used for landscape material, leaving the live stemwood which is then processed into two products, a tannin for the pharmaceutical industry and the remaining fiber which is made into engineered wood fiber for playground surfacing. Because Nature'sPlus is 100% tamarack, the surfacing product lasts considerably longer than traditional EWF because it is naturally resistant to mold and decay. This will allow the surfacing to stay in place for 15+ years without having to be removed and replaced (which typically needs to be done every 5-7 years). In addition, when the surfacing has met its life expectancy, it will be removed and used as a soil additive on local farms rather than disposed of in a landfill. Environmental Impact - item specific: Vehicle - Make/Model/Year requested vehicle: Vehicle - Make/Model/Year current vehicle (if replacement): Vehicle - Does purchase meet Green Fleet Recommendations? - Vehicle - If does not meet Green Fleet Recommendations, justification: - MPG: Carbon Emissions: 1 1/2015 CONTRACT NO. P&R 17-185 THIS AGREEMENT made this _20th_ day of _February__, 2024_, by and between the CITY OF EDINA, a Minnesota municipal corporation (“City”) and _WEBBER RECREATIONAL DESIGN INC._ (“Contractor”). City and Contractor, in consideration of the mutual covenants set forth herein, agree as follows: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents,” all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement. B. Instructions to Bidders Provided by WSB RFQ. C. City of Edina General Contract Conditions. D. Addenda numbers ____ to ____. E. Specifications prepared by WSB F. Revised layout dated February 9th 2024 G. Performance Bond. H. Payment Bond. I. Responsible Contractor Verification of Compliance J. Contractor’s Proposal and Quote dated November 17th 2023 revised February 9th 2024. The Contract Documents are to be read and interpreted as a whole. The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work and to require Contractor to provide the highest quality and greatest quantity consistent with the Contract Documents. If there are inconsistencies within or among part of the Contract Documents or between the Contract Documents and applicable standards, codes or ordinances, the Contractor shall provide the better quality or greater quantity of Work or comply with the more stringent requirements. 1.1 Before ordering any materials or doing any Work, the Contractor shall verify measurements at the Project site and shall be responsible for the correctness of such measurements. No extra charges or compensation will be allowed on account of differences between actual dimensions and the dimensions indicated on the Drawings. Any difference that may be found shall be submitted to the City for resolution before proceeding with the Work. 1.2 If a minor change in the Work is necessary due to actual field conditions, the Contractor shall submit detailed drawings of such departure to the City for approval before making the change. The City shall not be required to make any adjustment to either the Contract Sum or Contract Time because of any failure by the Contractor to comply with the requirements of this paragraph. Actual or alleged conflicts or inconsistencies between the Plans and Specifications or other Contract Documents shall be brought to the City’s attention in writing, prior to performing the affected Work. The City’s directions shall be followed by the Contractor. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents. Contractor will provide materials and labor for completion replacement as laid out by WSB RFP documents. Walnut Ridge Park Playground Equipment will be materials selected based off approved components by public input on February 7th 2024 and staff feedback. Pricing for equipment and installation as provided in quote dated November 17th 2023 revised February 9th 2024. 2 1/2015 3. OBLIGATIONS OF THE CITY. The City agrees to pay and the Contractor agrees to receive and accept payment in accordance with the Contractor’s bid $_150,000 inclusive of materials, shipping, and labor. 4. PAYMENT PROCEDURES. A. Contractor shall submit Applications for Payment. Applications for Payment will be processed by City as provided in the General Conditions. B. Progress Payments; Retainage. City shall make 95% progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment during performance of the Work. C. Payments to Subcontractor. (1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25, Subd. 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. (2) Form IC-134 required from general contractor. Minn. Stat. § 290.92 requires that the City of Edina obtain a Withholding Affidavit for Contractors, Form IC-134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. D. Final Payment. Upon final completion of the Work, City shall pay the remainder of the Contract Price as recommended by City. 5. COMPLETION DATE. The Work must be completed and ready for final payment by _September 29th 2024 6. CONTRACTOR’S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the General Conditions; and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site. E. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and underground facilities) at or contiguous to the Site which may affect cost, 3 1/2015 progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. F. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by City and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by City is acceptable to Contractor. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. Subcontracts: (1) Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the executed Contract Documents, submit in writing to the City the names of the subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the City. (2) The Contractor is responsible to the City for the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. (3) The Contract Documents shall not be construed as creating any contractual relation between the City and any subcontractor. (4) The Contractor shall bind every subcontractor by the terms of the Contract Documents. 7. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. 8. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney’s fees it may incur as a result of any such claims. 9. MISCELLANEOUS. A. Terms used in this Agreement have the meanings stated in the General Conditions. B. City and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. C. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding 4 1/2015 upon City and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. D. Data Practices/Records. (1) All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. (2) All books, records, documents and accounting procedures and practices to the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. E. Copyright/Patent. Contractor shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting there from. If the equipment provided by the Contractor pursuant to this Agreement contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. F. Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Agreement without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. G. Waiver. In the particular event that either party shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Agreement by either party, whether of the same or any other covenant, condition or obligation. H. Governing Law/Venue. The laws of the State of Minnesota govern the interpretation of this Agreement. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Hennepin County. I. Severability. If any provision, term or condition of this Agreement is found to be or becomes unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Agreement, unless such invalid or unenforceable provision, term or condition renders this Agreement impossible to perform. Such remaining terms and conditions of the Agreement shall continue in full force and effect and shall continue to operate as the parties’ entire agreement. J. Entire Agreement. This Agreement represents the entire agreement of the parties and is a final, complete and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings or written or verbal representations made between the parties with respect thereto. K. Permits and Licenses; Rights-of-Way and Easements. The Contractor shall procure all permits and licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction and completion of the Project. The City will obtain all necessary rights-of-way and easements. The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City’s not timely obtaining rights-of-way or easements. L. If the work is delayed or the sequencing of work is altered because of the action or inaction of the City, the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation. 5 1/2015 M. Responsible Contractor. This contract may be terminated by the City at any time upon discovery by the City that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in Minn Stat. § 16C.285, subd. 3. CITY OF EDINA CONTRACTOR BY: ____________________________ BY: ____________________________ Its City Manager Its Walnut Ridge Playground Survey 2: Features and Colors SURVEY RESPONSE REPORT 30 January 2019 - 08 February 2024 PROJECT NAME: Walnut Ridge Park Playground Replacement SURVEY QUESTIONS Walnut Ridge Playground Survey 2: Features and Colors : Survey Report for 30 January 2019 to 08 February 2024 Page 1 of 5 Q1 Rank your Favorite Climbers 1-3Option #1 Tree-OOption #2 Twisted VineOptions #3 Skyward Q2 Rank your Favorite Panel Inserts 1-6 OPTIONS AVG. RANK Option 1 Tree-O 1.84 Option 3 Skyward 2.04 Option 2 Twisted Vine 2.11 OPTIONS AVG. RANK Option 3 Make it Rain 2.93 Option 4 Bongo 3.05 Option 5 Tumble Cog 3.16 Option 6 Solar Exploration 3.17 Option 2 A-Maze-ing 3.48 Option 1 Hypnotize 4.54 Mandatory Question (70 response(s)) Question type: Ranking Question Optional question (69 response(s), 1 skipped) Question type: Ranking Question Walnut Ridge Playground Survey 2: Features and Colors : Survey Report for 30 January 2019 to 08 February 2024 Page 2 of 5 Q3 Rank your Favorite Color Options 1-6 OPTIONS AVG. RANK Option 1 1.99 Option 2 3.05 Option 5 3.08 Option 4 3.62 Option 3 3.70 Option 6 5.07 Optional question (70 response(s), 0 skipped) Question type: Ranking Question Walnut Ridge Playground Survey 2: Features and Colors : Survey Report for 30 January 2019 to 08 February 2024 Page 3 of 5 Anonymous 1/24/2024 01:23 PM Rubber matting bottom would be awesome! Anonymous 1/24/2024 01:34 PM I would LOVE to see a new playground at Walnut Park!!! Anonymous 1/24/2024 03:52 PM Very poor survey - hard to understand - Anonymous 1/24/2024 06:44 PM Build it please! Anonymous 1/24/2024 08:07 PM This site sucks on mobile. Also, whoever installs this should make sure it is done straight and level instead of the previous playground installs that are crooked and look like crap. Anonymous 1/24/2024 08:36 PM why is the current playground structure being replaced? i have young kids and live a couple blocks away. it's in great shape. seems like a waste of tax dollars. Anonymous 1/25/2024 05:39 AM Thanks for giving us the opportunity to participate! Looking forward to this addition to our neighborhood park! Anonymous 1/25/2024 07:51 AM Please keep overall cost as low as possible. Anonymous 1/30/2024 07:32 AM please no garish colors! That park is so beautiful, you can have kids accommodations without making it look like an ugly tacky circus, Anonymous 2/05/2024 06:09 PM Thank you for all your help with this new playground, we're excited for it! Anonymous 2/06/2024 04:48 AM Where is the swing set and monkey bars? Not seeing either and can’t imagine a playground without them. Also, is there a a handicap accessible swing or something to play on? I see nothing. I hope I’m just not seeing it, but if this new playground doesn’t have these three things this design is VERY disappointing. Q4 Additional comments or feedback? Walnut Ridge Playground Survey 2: Features and Colors : Survey Report for 30 January 2019 to 08 February 2024 Page 4 of 5 Anonymous 2/06/2024 06:50 AM We can’t wait! This is going to be a very used park. Anonymous 2/06/2024 01:27 PM Please consider how hot the colored plastic gets in the sun! Anonymous 2/06/2024 07:22 PM It seems we should have green as one of the main colors for Edina, but would love some other colors like blue, yellow and purple. Please don’t choose red and green combo—looks to much like Christmas colors and that’s not for everyone! Thx. Optional question (14 response(s), 56 skipped) Question type: Essay Question Walnut Ridge Playground Survey 2: Features and Colors : Survey Report for 30 January 2019 to 08 February 2024 Page 5 of 5 Date: February 20, 2024 Agenda Item #: VI.X. To:Mayor and City Council Item Type: Request For Purchase From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Request for Purchase: Pre-Construction Professional Services for Braemar Arena Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for Pre-Construction Professional Services at Braemar Arena with Apex Facility Solutions for $77,100. INTRODUCTION: Braemar Ice Arena infrastructure improvement project is a multiphase complex process. The project will capture capital improvements for rehabilitation as well as expansion. T he age of the building and existing infrastructure needs to be analyzed in order to create the best designs that meet Edina's goals and values. Apex facility solutions is a highly knowledgeable and reputable firm that specializes in Ice Arenas and Ice Plant projects. Their evaluation will help the project team formulate goals and objectives based off existing conditions, costs, scheduling, and disturbances. With an emphasis on energy and sustainability options will reduce operating costs, energy consumption, and environmental conservation, while also serving the needs of interested parties. ATTACHMENTS: Description Request for Purchase: Braemar Arena Apex Braemar Arena Apex Services Contract Request for Purchase Requisition Number 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 12400055 Department:Parks & Recreation Buyer:Perry Vetter Date: 02/14/2024 Requisition Description:Preconstruction Professional Services Braemar Arena Vendor:APEX ENERGY SOLUTIONS Cost:$77,100.00 REPLACEMENT or NEW:NEW - NEW PURCHASE SOURCE:QUOTE/BD - QUOTE/BID DESCRIPTION:Engineering services for facility evaluation and energy goals. BUDGET IMPACT: Local Option Sales Tax Funding Environmental Impact - item specific: 2 COMMUNITY IMPACT:Braemar Arena services Edina residents and has regional draw. ENVIRONMENTAL IMPACT:Maximize sustainability goals and potential incentives. Vehicle - Make/Model/Year requested vehicle: Vehicle - Make/Model/Year current vehicle (if replacement): Vehicle - Does purchase meet Green Fleet Recommendations? - Vehicle - If does not meet Green Fleet Recommendations, justification: - MPG: Carbon Emissions: 1 201517v1 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 20th day of February 2024, by and between the CITY OF EDINA, a Minnesota municipal corporation ("City") and Apex Facility Solutions, LLC, a MN S corporation (hereinafter referred to as "Engineer"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Engineer for engineering services for the preconstruction phase of the Braemar Arena Facility Upgrades located at 7501 Ikola Way, Edina, MN 55439. 2. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Professional Services Agreement; B. Insurance Certificate (Attachment A); C. Braemar Arena Preconstruction Services 2024 Scope of Work (Attachment B). In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document A having the first priority and Contract Document C having the last priority. 3. COMPENSATION. Engineer shall be paid by the City for the services described in the Proposal a not to exceed fee of $77,100.00, inclusive of expenses. Services shall be paid at an hourly rate in accordance with the rates below, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Engineer shall bill the City as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. Reimbursable compensation for engineering services is according to the following rate schedule: Job Category Assigned To Labor Rate Anticipated Hours Senior Engineer (Mark R, Rob K) $190.00 per hour 227 Engineer (Jake Q) $175.00 per hour 80 Estimator/PM (Ken S, Jeff J) $145.00 per hour 80 Administrative (Stacy L) $80.00 per hour 16 2 201517v1 The Consultant will be compensated separately for necessary incidental expenses such as milage or printing costs. It is not anticipated that these expenses will exceed $1,000. Any reimbursable expenses will be billed at cost plus 5%. 4. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5. CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Engineer shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7. STANDARD OF CARE. Engineer shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional Engineer under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Engineers services. 8. INDEMNIFICATION. Engineer shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs and attorney’s fees, arising out of or by reason of the execution or performance of the services provided for herein and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising hereunder. 9. INSURANCE. Engineer shall secure and maintain such insurance as will protect Engineer from claims under the Workers Compensatio n Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $1,000,000 each occurrence/aggregate Automobile Liability $1,000,000 combined single limit Professional Liability $1,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non- contributory basis. Before commencing work, the Engineer shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10. INDEPENDENT CONTRACTOR. The City hereby retains Engineer as an independent contractor upon the terms and conditions set forth in this Agreement. Engineer is not an employee of the City and is free to contract with other entities as provided herein. Engineer shall be 3 201517v1 responsible for selecting the means and methods of performing the work. Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineers performance under this Agreement. City and Engineer agree that Engineer shall not at any time or in any manner represent that Engineer or any of Engineer’s agents or employees are in any manner agents or employees of the City. Engineer shall be exclusively responsible under this Agreement for Engineers own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Engineer shall comply with Minnesota Statutes § 471.425. Engineer must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Engineers receipt of payment from City. Engineer must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Engineer pursuant to this Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Engineer receives a request to release data, Engineer must immediately notify City. City will give Engineer instructions concerning the release of the data to the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Engineers officers, agents, citys, partners, employees, volunteers , assignees or subcontractors unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14. COPYRIGHT. Engineer shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15.PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Engineer desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Engineer shall provide for such use by 4 201517v1 suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Engineer shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney’s fees that result from any such infringement. 16. RECORDS. Engineer shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 18. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Engineer. In the event of termination, the City shall be obligated to the Engineer for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. Dated: __________________, 2024.CITY OF EDINA BY: ______________________________________ James Hovland, Mayor BY: ______________________________________ Scott Neal, City Manager Dated: __________________, 2024.APEX FACILITY SOLUTIONS, LLC BY: _____________________________________ 5 201517v1 Mark Rasmussen, Chief Operating Officer ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTR INSD WVD PRODUCER CONTACTNAME:FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A(Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/30/2024 (952) 996-8807 (701) 356-6461 25658 Apex Facility Solutions, LLC 3495 Northdale Blvd NW Suite 230 Anoka, MN 55448 25674 22667 32727 A 1,000,000 X CO-8S299839 11/5/2023 11/5/2024 300,000 10,000 1,000,000 2,000,000 2,000,000 1,000,000A BA-8S512329 11/5/2023 11/5/2024 5,000,000B CUP-8S305887 11/5/2023 11/5/2024 0 5,000,000 C Pollution Liability G73599131 11/5/2023 2,000,000 D Professional Liabili PSM0239827396 12/5/2023 12/5/2024 Deduct 10,000 2,000,000 City of Edina is included as an additional insured regarding the General Liability policy per written contract. Coverage is on a primary and non-contributory basis and includes coverage for ongoing and completed operations. City of Edina 4801 W 50th St Edina, MN 55424 APEXARE-01 SBANET Choice Insurance4470 W 78th St Circle, Suite 100Bloomington, MN 55435 Betsy Wakefield b.wakefield@insurewithchoice.com The Travelers Indemnity Company Travelers Property Casualty Company of America Ace American Insurance Company Underwriters at Lloyds Aggregate 11/5/2024 X X X XX X X X ATTACHMENT B - BRAEMAR ARENA PRECONSTRUCTION SERVICES 2024 SCOPE OF WORK AGREEMENT PAGE 1 OF 2 SERVICES TO BE PROVIDED Consultant will provide a step-by-step approach to provide professional services to assist in the definition and development of improvements to the Braemar Arena. Anticipated work will include the following: Pre-Schematic and Schematic Design Phase Services •Site visits and on-site data collection including interviews of key staff. •Collect Information on existing facility including the refrigeration and MEP systems. •Review the domestic hot water system and generate ideas and budgets for options to upgrade the system including a focus on water recirculation. •Review options and assist with cost estimation and scope definition for rinks and refrigeration system options including addition to and/or replacement of refrigeration floors, refrigeration system(s), and energy efficient and renewable options. Review will include life cycle costing for existing building and MEP options. • Review dehumidification systems and assist with the development of options for dehumidification which would be stand alone or tied to a renewable source to concept level of quality. •Review facility HVAC systems and assist with the development of options for replacements or upgrades to these systems. •Summarize costs, savings, incentives, and scope identified as potential value-added facility improvements identified during the schematic design process and during the facility audit. •Attending meetings as needed to support the Citys Owners Rep, and the City during the early design process. •Generate early schedules of potential work options and identify potential disruptions for facility operations. •Review options for project delivery with key stakeholders. •Identify potential incentives for various options. •Identify expected tax credit for any renewable energy options. •Generate and quantify value engineering ideas through the conceptual design phase. •Conduct meetings with facility staff to identify and summarize staff concerns, recommendations and/or issues in the facility. It is the intent that these services will be provided during early design and would be complete once option summaries are brough to a budget level quality, and this would come to an end at the time of selection of a construction manager for the project (or possible overlap some depending on timing or CM selection). The intent is to provide the City with value add options that would enable the City to make informed decisions through the early design phase. ATTACHMENT B - BRAEMAR ARENA PRECONSTRUCTION SERVICES 2024 SCOPE OF WORK AGREEMENT PAGE 2 OF 2 Deliverables Major deliverables for the work shall include the following: •Summary of Improvement Options (including upgrade/renovate, addition/hybrid, or centralized options) with budget costs, energy savings, incentives, and paybacks and description of each option. This will include expansion options and system modifications such as dehumidification systems and hot water circulation systems. •Summary of energy conservation measures with budget costs, energy savings, incentives, and paybacks and a brief description of each identified measure. •Critical path schedule of options including major tasks, long lead equipment, and important benchmark dates. This schedule will start to gather inputs to be used in the disruption planning process later in the design phase. •Solar model with budget costs and savings associated with solar PV installed on the facility included in the above summaries. •Analysis of incentives such as the renewable tax credit, utility rebates or Mighty Ducks grant to be included in the summaries noted above. •Summary of staff comments (concerns, recommendations and/or issues in the facility). Exclusions Construction Management •Creation of bid packages for bidding of work •Preparation of contract(s) for implementation of work. •Review shop drawings. •Conduct construction administration (RFIs, Invoicing, etc.) •Startup services and closeout documents. •Work related to tax incentives or other incentives such as rebates or grants. Date: February 20, 2024 Agenda Item #: VI.Y. To:Mayor and City Council Item Type: Request For Purchase From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:Request for Purchase: Braemar Arena Owners Representative Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for Owners Representative for Braemar Arena Infrastructure Project with Tegra Group for $599,100. INTRODUCTION: Braemar Ice Arena Infrastructure project is a component of the approved Braemar Park Master Plan. This plan is funded by local option sales tax. Braemar Arena project component and phases include layers of complexity based off existing conditions, disruptions mitigation, schedule, and community needs. T he City requests an Owners Representative to assist with the project processes and program management. A public request for qualifications was posted in 2023 and staffs recommends Tegra Group. See attached staff report for additional information. ATTACHMENTS: Description Staff Report: Braemar Arena Recommendation Owners Rep Request for Purchase: Braemar Arena Tegra Braemar Arena Tegra Contract Braemar Arena Tegra Rate Schedule Braemar Arena Tegra Proposal Braemar Arena Tegra Scope of Services February 20, 2024 Mayor and City Council Members Perry Vetter, Parks and Recreation Director Request for Purchase: Braemar Arena Owners Representative Information/Background: At 500 acres, Braemar Park is the largest recreational space in the City of Edina. It is home to Braemar Golf Course, Braemar Golf Dome, Braemar Ice Arena, Braemar Sports Dome and Field, and Courtney Fields. Improvements to the park includes improving the connectivity of trail systems, access, and wayfinding to park amenities and facilities; providing separated use trail systems to accommodate walkers, mountain bikers and cross-country skiers; identifying new site improvements and recreational amenities to enhance existing facilities; developing and improving the quality of natural resources in the park; incorporating sustainable site improvements to promote land water resources; and investing in facility infrastructure are goals of the masterplan. The Parks & Recreation amenities at Braemar Arena are available for use by residents, business community members and school programs. Braemar Ice Arena is home to Edina High School, the Edina Hockey Association, Braemar-City of Lakes Figure Skating Club and Breakaway Academy. Braemar Arena is one of the busiest ice arenas in the entire state; approximately 500,000 annual visits are recorded there from residents of 158 Minnesota communities, 12 states and one other country. This project is a capital improvement rehabilitation project for arena infrastructure and is being funded by a Local Option Sales Tax (LOST). The project has two primary needs highlighted below. These improvements may run concurrently dependent upon advice from the successful team on impacts to users and construction timelines. 1. The first phase of this project is to repair, replace and update certain infrastructure of the existing arena complex. Funding has been secured by the implementation of a LOST included and authorized during the 2021 MN Legislative Session and adopted by referendum voters during the Nov. 8, 2022, general election by Edina voters. The $13.5M total budget is allocated for all services – construction, planning, design, testing, etc. 2. The second phase of this project is in concept form to add an additional fourth sheet of indoor ice to increase capacity for ice demand, add structured parking, add a lobby vestibule and related infrastructure improvements such as a drop off to improve circulation safety of visitors and patrons. STAFF REPORT Page 2 This portion has been approved for an additional $33.3M of local option sales tax authorization from the state legislature and was adopted by referendum voters during the November 2023 election. Due to complexity of project including but not limited to community and user engagement, construction and implementation phasing, scheduling, and disruption planning, an Owners Representative was requested to aid City staff and project team in program management and coordination. This consultant role will be to provide assistance from predesign all the way through construction and close out. Process: Date: Action Result June 29, 2023 RFQ posted for Architectural and Engineering Services 4 Proposals Received August 24, 2023 Interviews for Owners Representative 4 Firms Interviewed November 7th, 2023 Referendum passes for Phase 2 February 20,2024 Request for Purchase Staff recommendation Owners Representative/ Project Management Firm On June 29th the City publicly posted a Request for Qualifications for Owners Representative/ Project Management Services for the Braemar Ice Arena Improvement Project. This process as compared to a traditional Request for Proposals, allows for the prioritization of expertise and City specific values. The City was pleased with the response to the posting which received 4 qualified statements of qualifications and proposals. Proposals were to include: Firm Description & Experience 25 points Approach to Fulfilling Project Objectives 30 points Deliverables & Detailed Workplan 30 points Rate Schedule 10 points Reference Materials 5 points Additional questions from interview process All proposals met minimum requirements and had teams with a variety of applicable experience. The City’s project team used a best value matrix of requirements, qualifications, and experience with a maximum of 100 points made clear in the Request for Qualifications to help identify four firms to be interviewed. On August 24th Interviews were schedule with the 4 qualified firms. City staff composed of Parks and Recreation Director Perry Vetter, Assistant Director Tracy Petersen, Facilities Manager Derik Otten, Braemar Arena Acting General Manager Corey McConnach, and Braemar Arena Operations Coordinator Joe McGraw conducted interviews. Interviews included a firm presentation and allotted questions from City staff. Panel again used proposal value criteria to evaluate firms based on overall presentation, values incorporation, responses to questions about arena experience. After the review of four firms, City staff found Tegra Group satisfied and exceeded evaluation criteria. In particular, their strong experience with engagement and multiple stakeholders in similar projects. Their approach to project management and understanding of Edina values and goals were apparent from their presentation and proposal. See the table below for staff’s comments on their strengths. STAFF REPORT Page 3 Evaluation Criteria BKV Performance on Criteria Background and Experience Experience with niche market and sports venues (target field, alliance field, us bank stadium, target center, South Dakota Ice Arena Expansion). Team dynamic and specialties. Approach to Objectives Owner Representative services only. Advisory and oversight, management, and coordination. Goals and Values Familiar with Values Viewfinder process. Familiar with sustainability requirements. Community engagement and coordination of interested parties. Deliverables Aligned with City needs. Phase I active management possible. Schedule Communications and disruption planning. Prioritization and phasing to minimize cost, disturbances, and surprises. Tegra Team Leads • Partner In Charge: Nate Pearson • Director: Julie Dotzenrod Conclusion: After a review of proposals, interview responses, and feedback on critical factors, staff recommends Tegra Group as Owners Rep. Recommendation Action: Approve consent agenda item not to exceed five hundred ninety-nine thousand, one hundred dollars ($599,100) contract with Tegra Group for Owner Representative services from predesign through closeout for Braemar Ice Arena Infrastructure Project. Request for Purchase Requisition Number 1 CITY OF EDINA 4801 W 50th St., Edina, MN 55424 www.EdinaMN.gov | 952-927-8861 12400060 Department:Parks & Recreation Buyer:Perry Vetter Date: 02/14/2024 Requisition Description:Braemar Arena Owners Representative Vendor:TEGRA GROUP INC Cost:$599,100.00 REPLACEMENT or NEW:NEW - NEW PURCHASE SOURCE:QUOTE/BD - QUOTE/BID DESCRIPTION:Professional services for owners representative for Braemar Ice Arena BUDGET IMPACT: Local option sales tax funding. Environmental Impact - item specific: 2 COMMUNITY IMPACT:Arena has both local and regional significance. ENVIRONMENTAL IMPACT:Project goals align with value viewfinder including sustainability. Vehicle - Make/Model/Year requested vehicle: Vehicle - Make/Model/Year current vehicle (if replacement): Vehicle - Does purchase meet Green Fleet Recommendations? - Vehicle - If does not meet Green Fleet Recommendations, justification: - MPG: Carbon Emissions: Document C171™ – 2013 Standard Form of Agreement Between Owner and Program Manager for use in a Multiple Project Program Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AGREEMENT made as of the 20th day of February in the year 2024 (In words, indicate day, month and year.) BETWEEN the Program Manager’s client identified as the Owner: (Name, legal status, address and other information) City of Edina 4801 W 50th Street Edina MN, 55424 and the Program Manager: (Name, legal status, address and other information) The Tegra Group, Inc 1600 Utica Ave S Suite 410 St. Louis Park, MN 55402 for the following Program: (Name, location, and detailed description of the group of buildings and/or site improvement projects included in the Program) Braemar Arena Improvement Project. Phase I Arena Complex infrastructure upgrades and Phase II Arena expansion at 7501 Ikola Way, Edina, MN 55439. The Owner and Program Manager agree as follows. Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 2 TABLE OF ARTICLES 1 PROGRAM INFORMATION AND INITIAL INFORMATION 2 PROGRAM MANAGER’S RESPONSIBILITIES 3 SCOPE OF PROGRAM MANAGER’S BASIC SERVICES 4 ADDITIONAL SERVICES 5 OWNER’S RESPONSIBILITIES 6 COPYRIGHTS AND LICENSES 7 CLAIMS AND DISPUTES 8 TERMINATION OR SUSPENSION 9 MISCELLANEOUS PROVISIONS 10 COMPENSATION 11 SPECIAL TERMS AND CONDITIONS 12 SCOPE OF THE AGREEMENT ARTICLE 1 PROGRAM INFORMATION AND INITIAL INFORMATION § 1.1 This Agreement is based on the Program Information and Initial Information set forth in Sections 1.2 and 1.3. § 1.2 Program Information (Insert the requested Program Information below. For information that is not provided, insert a statement such as "not applicable," "unknown at time of execution" or "to be determined later by mutual agreement.") § 1.2.1 Preliminary description of the projects comprising the Program: (Identify proposed use, size, or other known information for each project in the Program.) Providing Owners Representative services for Planning and Preconstruction phase, Design phase, and Construction and Commissioning phases of Braemar Ice Arena Improvement Project. § 1.2.2 Location of each project in the Program: Services to be provided to City of Edina for Braemar Ice Arena Improvement project phasing at arena complex 7501 Ikola Way and adjoining property address and surrounding site features. § 1.2.3 Preliminary assessment of the condition of existing facilities or sites, if any: (Identify or describe written reports of the conditions of existing facilities or sites.) Assessments and conditions evaluations to be contracted with Apex and future identified consultants. Program Manager acting as Agent and coordinating Owner supplied information and report interpretations. § 1.2.4 Funding source: (Identify anticipated funding sources, and deadlines or schedules related to funding, as well as whether funding is authorized.) Current funding available from Local Option Sales Tax for phases I and II totaling $53,000,000 (fifty three million dollars). Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 3 § 1.2.5 The Owner’s budget for the Program, including the budgets for each project in the Program: (Provide the Owner’s total budget for the Program and, if known, a line-item breakdown of all costs described in Section 3.4.1.) Project budget has been formulated from initial concept study and VFA tool, but no finalized itemized budget has been approved. City council, residents, and the state committee on taxes approved initial $21,600,000 for phase I and $32,400 for phase II expansion. Final numbers will be based on programming needs and comp projects. The budget breakdown will be determined later by mutual agreement. and included as addendum during design development phase. § 1.2.6 The Owner’s intended procurement or delivery methods for design and construction of the projects in the Program. (Identify method such as competitive bid, negotiated contract, multiple prime contracts or construction management.) Design and Construction Manager to be selected by a request for qualifications (RFQ).) and invitation-based request for proposals (RFP). Architectural Design and Engineering team (A/E) will be inclusive of multiple disciplines for a complete Design and Engineering Services. Construction Manager will be agreed upon at a later date by mutual agreement and phasing. § 1.2.7 Anticipated scheduling information: (Include overall Program duration and milestones. If known, include proposed dates for commencement and completion of design, commencement and completion of construction, occupancy, and any other critical scheduling information for each project in the Program.) .1 Anticipated dates of Program commencement and completion: .1 Commencement of design, if other than the date of this Agreement: Design commencement to occur after initial studies are finalized. .2 Completion of design: Design completion based on initiation date and to be determined later based on mutual agreement .3 Commencement of construction Unknown at time of execution .4 Completion of construction Unknown at time of execution .2 Other Program scheduling information: Coordination as Agent to initiate and coordinate Owner provided information for project team including A/E firm and Construction Manager. § 1.2.8 Other information regarding the Program: (Identify any other available studies or reports, as well as special characteristics or needs of the Program, such as environmentally responsible design or historic preservation requirements, not provided elsewhere.) Program Manager acknowledges the importance of City of Edina Budget Pillars, Sustainable Buildings Policy, Values Viewfinder, and Stakeholder engagement plan, as they apply to program creation . § 1.3 Initial Information (Insert the requested Initial Information below. For information that is not to be provided, insert a statement such as "not applicable," "unknown at time of execution" or "to be determined later by mutual agreement.") Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 4 § 1.3.1 The Owner will retain the following consultants and contractors: (List name, discipline, address and other information. If the Owner will retain a consultant or contractor for some, but not all, projects in the program, indicate the project(s) for which the consultant or contractor is retained.) Third Party Services will be conducted by Apex and other consultants employed for site analysis and predesign services including but not limited to Engineering, Survey, GeoTechnical, Hazardous Materials, and Traffic or Environmental Impact Studies. Third Party Services will also be employed after certificate of occupancy for move in services and Commissioning. § 1.3.2 The Program Manager will retain the consultants identified in Sections 1.3.2.1 and 1.3.2.2: § 1.3.2.1 Consultants retained under Basic Services: (List name, discipline, address and other information. If the Program Manager will retain a consultant for some, but not all, projects in the program, indicate the project(s) for which the consultant or contractor is retained.) Apex will be hired as energy and facility consultant and others to be determined later by mutual agreement § 1.3.2.2 Consultants retained under Additional Services: (List name, discipline, address and other information. If the Program Manager will retain a consultant for some, but not all, projects in the program, indicate the project(s) for which the consultant or contractor is retained.) Not applicable § 1.3.3 The Owner identifies the following representative in accordance with Section 5.4: (List name, address and other information.) Perry Vetter, Parks and Recreation Director PVetter@EdinaMN.gov, and Project Manager as determined later by mutual agreement, and/or their successors. 4801 W 50th Street Edina, MN 55424 § 1.3.4 The persons or entities, in addition to the Owner’s representative, who are required to review and approve the Program Manager’s submittals to the Owner are as follows: (List name, address and other information.) § 1.3.5 The Program Manager identifies the following representative in accordance with Section 2.4: (List name, address and other information.) Nate Pearson, Partner-in-Charge Julie Dotzenrod, Director § 1.3.6 Other Initial Information on which the Agreement is based: Agreement is based on proposal dated August 10,2023 and revised Rate Schedule dated February 6, 2024in response to request for qualifications (RFQ) for "Owners Representative/Construction Project Management Services" posted June 16,2023 Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 5 § 1.4 The Owner and Program Manager may rely on the Program Information and Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Program Manager shall appropriately adjust the schedules, the Program Manager’s services and the Program Manager’s compensation. Rates will be based upon billable hour rates listed in appendix A, and can be revisited at the start of each calendar year through the project duration. ARTICLE 2 PROGRAM MANAGER’S RESPONSIBILITIES § 2.1 The Program Manager shall provide the services as set forth in this Agreement. § 2.2 The Program Manager shall perform its services consistent with the skill and care ordinarily provided by program managers practicing in the same or similar locality under the same or similar circumstances. The Program Manager shall perform its services as expeditiously as is consistent with such skill and care and the orderly progress of the Program. § 2.3 The Program Manager, as soon as practicable after execution of the Agreement, shall confirm in writing to the Owner the names and qualifications of its proposed key staff members. Within 14 days of receipt of the names and qualifications of the Program Manager’s proposed key staff members, the Owner may reply to the Program Manager in writing stating (1) whether the Owner has reasonable objection to a proposed key staff member or (2) that the Owner requires additional time to review. Failure of the Owner to reply within the 14 day period shall constitute notice of no reasonable objection. The Program Manager shall not staff any employees on the Program to whom the Owner has made reasonable and timely objection. The Program Manager shall not change its key staff members without the Owner’s consent, which shall not unreasonably be withheld or delayed. § 2.4 The Program Manager shall identify a representative authorized to act on behalf of the Program Manager with respect to the Program. § 2.5 Except with the Owner’s knowledge and consent, the Program Manager shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Program Manager’s judgment with respect to the Program. § 2.6 The Program Manager shall provide its services in cooperation with the services provided by the Owner and the Owner’s consultants and contractors and shall coordinate its services with those services provided by the Owner and the Owner’s consultants and contractors. The Program Manager shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner and the Owner’s consultants and contractors. The Program Manager shall provide prompt written notice to the Owner if the Program Manager becomes aware of any error, omission or inconsistency in such services or information. § 2.7 The Program Manager shall maintain the following insurance for the duration of this Agreement. § 2.7.1 Comprehensive General Liability the Program Manager agrees to maintain commercial general liability insurance in a minimum amount of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) annual aggregate. The policy shall cover liability arising from premises, operations, products completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be endorsed as additional insured. § 2.7.2 Automobile Liability. If the Program Manager operates a motor vehicle in performing the Services under this Agreement, the Program Manager shall maintain commercial automobile liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability limit of one million dollars ($1,000,000) combined single limit. § 2.7.3 The Program Manager may use umbrella or excess liability insurance to achieve the required coverage for Comprehensive General Liability and Automobile Liability, provided that such umbrella or excess insurance results in the same type of coverage as required for the individual policies. The Owner shall be named as an additional insured on the Program Manager’s umbrella or excess insurance policy. § 2.7.4 Workers’ Compensation at statutory the Program Manager agrees to provide workers’ compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Program Manager shall also carry employers liability coverage with minimum limits are as follows: Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 6 $500,000 – Bodily Injury by Disease per employee $500,000 – Bodily Injury by Disease aggregate $500,000 – Bodily Injury by Accident § 2.7.5 Professional Liability covering the Program Manager’s negligent acts, errors and omissions in its performance of services with policy limits of not less than one million dollars ($ 1,000,000 ) per claim and two million ($2,000,000) aggregate. § 2.7.6 Prior to commencing the Services, the Program Manager shall provide to the Owner certificates of insurance evidencing compliance with the requirements in this Section 2.7. The certificates will show the Owner as an additional insured on the Comprehensive General Liability, Automobile Liability, and umbrella or excess policies. § 2.7.6 All aforesaid policies of insurance shall be underwritten with responsible insurance carriers, with Best’s Ratings of not less than A and X and otherwise satisfactory to Owner and licensed to provide insurance in the state in which the Project is located. ARTICLE 3 SCOPE OF PROGRAM MANAGER’S BASIC SERVICES § 3.1 General § 3.1.1 The Program Manager’s Basic Services consist of those described in this Article 3. The Program Manager shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Program Manager shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs employed in connection with the construction of the projects in the Program, nor shall the Program Manager be responsible for the failure of the Owner’s consultants or contractors to perform services for, or the construction of, a project in accordance with the plans, specification or other contract or legal requirements. The Program Manager shall be responsible for the Program Manager’s negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Owner’s consultants or contractors. § 3.1.2 The Program Manager shall periodically review the development of the design for each project in the Program and provide recommendations for systems, materials, equipment and techniques that are utilized to achieve the Design Standards established pursuant to Section 3.3.4. The Program Manager shall provide advice on construction feasibility, availability of materials and labor, and procurement and time requirements for installation and construction. § 3.1.3 The Program Manager shall determine the need for retaining consultants to provide professional and other services for each project in the Program, and assist the Owner in reviewing qualifications and selecting any such consultants. § 3.1.4 The Program Manager shall assist the Owner in selecting the services of independent testing laboratories, review their reports and make recommendations to the Owner. § 3.1.5 The Program Manager shall assist the Owner in reviewing the qualifications of, and in selecting and retaining contractors for each project in the Program. § 3.1.6 The Program Manager shall assist the Owner in establishing building information modeling and digital data protocols for the projects in the Program as appropriate. § 3.2 Program Management Plan § 3.2.1 In order to ascertain the requirements of the Program, the Program Manager shall review and discuss with the Owner the Program Information and Initial Information, along with any other information listed below to be furnished by the Owner. The Program Manager and the Owner shall discuss the feasibility of incorporating sustainable objectives in the Program. (List other information to be furnished by the Owner.) The Owner shall provide City and Project Budget Goals to be incorporated into design and construction. The Owner will provide any applicable standards including but not limited to green building policy, race and equity goals, Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 7 Stakeholder and public engagement plan, City’s values viewfinder goals, safety requirements, applicable purchasing policies, and other City policies as needed. § 3.2.2 The Program Manager shall develop and document a Program Management Plan reflecting the scope and related requirements of the Program and submit the Program Management Plan to the Owner for approval. The Program Management Plan shall include a description of, and requirements pertaining to, the following: .1 Program management approach and organization, including executive, management and team staffing plan and responsibilities; .2 Program planning and development activities, including strategic planning, prioritizing, and defining scope, schedule and budget of the projects in the Program; .3 Program management controls, including scope, budget/cost, schedule, and quality management plan; .4 Procurement strategies and procedures, including strategy for procurement of design services and construction; procedures for pre-purchase of material, systems, and equipment; evaluating and approving substitutions; and affirmative action or diversity plan; .5 Authorization processes and procedures, including administrative approval processes and responsibilities, and key documentation for: professional services and preconstruction services; processes and procedures for project construction procurement, such as award, contracting, notice to proceed, change orders, payment certification; and project closeout; .6 Program communication procedures, including systems, meetings, reporting, investigation, and records; .7 Development of design process guidelines, including assessment, prioritization, project scope definition, design development, coordination, and permit process; .8 Development of construction process guidelines, including preconstruction and construction administration services, construction phase processes and procedures, program coordination, change order management, commissioning, and project closeout procedures; and .9 Project acceptance and turnover guidelines relating to contract completion and closeout management, including record documentation, manuals and warranties. § 3.2.3 The Program Manager shall obtain the Owner’s approval of the Program Management Plan, and any subsequent revisions to the Program Management Plan. The Program Manager shall meet with the Owner to discuss the Program Management Plan and any necessary revisions every six months, or at intervals set forth below: (Insert the milestones or intervals for Program Management Plan updates, if other than every six months.) Program Management Plan will be reviewed at mutually agreed upon project milestone dates. Milestones include Team Contract awards, Design Development phases, Construction document phases, Bid awards, Mobilization, Watertight, and Certificate of Occupancy. Reviews will be done at a minimum of every 6 months. § 3.3 Information Management and Standards § 3.3.1 Program Management Information System. The Program Manager shall implement and, for the duration of the Program, maintain and update as necessary a project communication chain. Teams or a mutually agreed upon program or communication avenue will be used to receive, distribute, and maintain Program Reports, Program Schedules, and other information, reports and documentation as agreed by the Owner and the Program Manager. The Program Manager shall collect information pertaining to the Program, and update the Program Team on a weekly basis unless otherwise agreed. Updates shall contain, at a minimum, current status on contracts, budget, schedule and quality on a Program and project basis. § 3.3.2 The Owner shall have access to all information in the Program Management Information System. Other Program and project participants shall have access to specific information only as approved by the Owner. Upon the completion of each project in the Program, the Program Manager shall preserve the documentation and information contained in the Program Management Information System and provide a copy to the Owner. § 3.3.3 The Program Manager shall develop protocols and standards for the exchange and use of information in digital form to be integrated into the Program Management Information System. The Program Manager shall provide information to the Owner and the Owner’s consultants and contractors, as required for the duration of the Program, regarding the use of the Program Management Information System. § 3.3.4 Design Standards. The Program Manager shall assist the Owner, and Owner’s Design Manager, if any, in Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 8 developing and periodically updating Design Standards for the Owner’s approval. The Design Standards shall provide a functional, aesthetic, and quality framework for the projects in the Program and shall include the following: planning criteria (including area, volume, equipment, finish, technical services and other relevant functional requirements for typical spaces); specifications and performance requirements (including sustainable design criteria) for materials, systems, components and assemblies organized by classification system as agreed upon with the Owner; drawing, building information modeling, and documentation standards (including requirements for interim and final contract document deliverables); typical design details of selected conditions; and, procurement, contracting and general requirements. The Design Standards shall incorporate any existing Owner design standards. § 3.3.5 Prior to the start of the design of each project, the Program Manager shall make the Owner-approved Design Standards available to the Owner’s design consultants through the Program Management Information System. § 3.3.6 Program Report. On a monthly basis, or as set forth below, the Program Manager shall prepare a Program Report. The Program Report shall include a summary update of Program and project status, an updated Program Schedule, actual and anticipated costs related to the Program, cost and payment reports for each consultant and construction contract, cash flow projections, proposed and approved change orders, and any claims pertaining to the Program Manager, Owner, and the Owner’s other consultants and contractors. (If the Program Report is required at intervals other than monthly, set forth such intervals below.) Program Manager shall present monthly progress reports with the Owners project team. Updating information in a timely and prioritized manner. Program Manager will use benchmarks and not progress made to identify risks and focus points § 3.4 Program Budget Control § 3.4.1 If the Owner has not established a Program Budget, the Program Manager and the Owner shall collaborate to prepare a preliminary Program Budget, which shall include the costs for the Program Manager’s services, the costs of the services of the Owner’s other consultants, the costs for design and construction of each project in the Program, and additional details necessary for the Owner to prepare a complete Program Budget. The Owner shall review and approve in writing the preliminary Program Budget. The Program Manager shall provide monthly reports on the Program Budget, or at intervals otherwise agreed to by the Owner and Program Manager below. The Program Manager shall organize the Program Budget in a manner that will allow costs to be tracked using the Program Management Information System. (If the Program Manager is required to provide Program Budget reports at intervals other than monthly, set forth such intervals below.) Program Manager shall present monthly progress reports for the Executive Leadership Team and finance.Updating information in a timely and prioritized manner as discrepancies and overages occur. § 3.4.2 The Program Manager shall develop and implement a system of budget and cost controls to assist the Owner in the management of Program and project costs. The Program Manager shall prepare cash flow projections of costs for the Program. § 3.4.3 The Program Manager shall review estimates prepared by the Owner’s consultants and contractors and produce a report identifying variances from the Program Budget along with recommendations for resolving such variances. § 3.4.4 The Program Manager shall share information regarding the Program Budget with the Owner’s consultants as authorized by the Owner. § 3.4.5 The Program Manager shall assist in identifying Program-wide procurement and cost saving opportunities. § 3.4.6 The Program Manager shall report the cost impact on the Program Budget of proposed contracts, change orders, and proposed contract amendments from the Owner and the Owner’s consultants and contractors. § 3.5 Program Schedule Control § 3.5.1 The Program Manager shall prepare a Program Schedule showing priorities, sequences, durations, and responsible parties for major design, pricing, construction and Owner activities; establishing the overall duration of Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 9 the Program; and identifying critical milestone dates. The Program Manager shall update and expand the level of detail and status of the Program Schedule as the Program progresses. The Program Schedule shall also incorporate or identify .1 dates for approvals and permits; .2 project specific milestones and design and construction schedules, including dates of commencement and completion; .3 components that need to be ordered or procured for the overall Program by the Owner, if any; and .4 the Owner’s occupancy requirements and any portions of the Program having occupancy priority. § 3.5.2 The Program Manager shall provide recommendations for project sequencing and phasing to meet overall Program objectives. § 3.5.3 The Program Manager shall provide recommendations on the milestone dates and durations in the design and construction schedules as they are developed for the projects in the Program. § 3.5.4 The Program Manager shall monitor and report on the progress of the Program and indicate to the Owner observed deviations from the Program Schedule or key milestones of the individual project schedules that may impact substantial completion or final completion. The Program Manager shall include the reports in the Program Management Information System. The Program Manager shall consult with the Owner and the Owner’s consultants and contractors to develop recovery plans when the schedules or objectives are not being met. § 3.6 Program Quality Control § 3.6.1 The Program Manager shall establish, and distribute through the Program Management Information System, quality control guidelines including but not limited to updates, inspections, reports, and touch points that define the obligations of the Program Manager, Owner, and the Owner’s consultants and contractors. The program manager shall coordinate tracking of all major decision dates and team members involved. § 3.6.2 The Program Manager shall periodically review the development of the design for each project in the Program for conformance with the Program requirements and Design Standards. The Program Manager shall provide a list of observed deviations from the Design Standards and discuss resolution of the observed deviations with the Owner and, as appropriate, the Owner’s consultants and contractors. § 3.6.3 The Program Manager shall confirm that each contractor has prepared a safety program and project specific quality control plan. § 3.6.4 The Program Manager shall advise the Owner of observations it makes regarding deficiencies in the performance of the Owner’s consultants and contractors. § 3.7 Other Services § 3.7.1 Subject to Sections 4.1.1 and 4.3.1.3, the Program Manager shall provide reasonable assistance in the areas of community and public relations, in order to enhance and maintain public awareness in furtherance of the interests of the Program and the Owner. § 3.7.2 The Program Manager shall schedule and conduct meetings with the necessary Program participants to coordinate the progress of the Program. The Program Manager shall also prepare minutes of such meetings and include them, as appropriate, in the Program Management Information System. § 3.7.3 The Program Manager shall develop a strategy, procedure, and schedule to assist the Owner in obtaining the required reviews and approvals of authorities having jurisdiction over each project in the Program. § 3.7.4 The Program Manager shall assist the Owner in developing and implementing protocols for the review and processing of changes or proposed changes in the scope of design or construction for projects in the Program, and the corresponding contracts for design and construction. § 3.7.5 The Program Manager shall assist the Owner in developing and implementing protocols for the review and processing of applications for payment for the Program and the projects in the Program. Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 10 § 3.7.6 The Program Manager shall assist the Owner in selecting the dispute resolution procedures to be included in the various agreements between the Owner or the Program Manager and consultants and contractors for disputes arising out of the Program. § 3.7.7 Upon the written request of the Owner, the Program Manager shall evaluate and provide input to the Owner on claims arising out of the Program. § 3.7.8 The Program Manager shall assist the Owner in establishing a procedure for tracking and submission of records, warranties, guarantees, and documents pertaining to systems verification and project close-out, for projects in the Program. ARTICLE 4 ADDITIONAL SERVICES § 4.1 Additional Services listed below are not included in Basic Services but may be required for the Program. The Program Manager shall provide the listed Additional Services only if specifically designated in the table below as the Program Manager’s responsibility, and the Owner shall compensate the Program Manager as provided in Section 10.3. (Designate the Additional Services the Program Manager shall provide in the second column of the table below. In the third column indicate whether the service description is located in Section 4.2 or in an attached exhibit. If in an exhibit, identify the exhibit. AIA Contract Document numbers are cited, where applicable, to provide a basis for the proposed scope of services, but may need to be revised to be applicable in the Program Management context.) Services Responsibility (Program Manager, Owner or not provided) Location of Service Description (Section 4.2 below or in an exhibit attached to this document and identified below) § 4.1.1 Community communications not included in Section 3.7.1 Both Exhibit B § 4.1.2 Capital campaign support Both Exhibit B § 4.1.3 Project Specific Construction Management (C132™–2009) § 4.1.4 Assistance with sustainability certifications Owner, A/E § 4.1.5 Affirmative action/diversity compliance and outreach Owner, CM § 4.1.6 Design Management Services (B171™–2013)Program Manager Exhibit B § 4.1.7 Existing facilities analysis Owner, Consultants § 4.1.8 Site Selection Analysis (B203™–2007) Both § 4.1.9 Economic analysis § 4.1.10 Project Programming (B202™–2009) Program Manager Exhibit B § 4.1.11 Master planning Program Manager, CM § 4.1.12 Early procurement of materials and equipment Owner, CM § 4.1.13 FF&E procurement coordination Owner and A/E § 4.1.14 Detailed cost estimating CM, Consultants Exhibit B § 4.1.15 Life cycle analysis Both Exhibit A § 4.1.16 Move management Owner, Consultants Exhibit B § 4.1.17 Coordination of hazardous material testing or abatement Owner Exhibit B § 4.1.18 Other project specific services: § 4.1.19 Other Program specific services: § 4.2 Insert a description of each Additional Service designated in Section 4.1 as the Program Manager’s responsibility, if not further described in an exhibit attached to this document. Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 11 Exhibit A: Proposal response by Tegra Group dated August 10,2023. Exhibit B: Tegra, Braemar Ice Arena, scope of services responsibilities matrix dated August 10,2023. § 4.3 Additional Services may be provided after execution of this Agreement, without invalidating this Agreement. Except for services required due to the fault of the Program Manager, any Additional Services provided in accordance with this Section 4.3 shall entitle the Program Manager to compensation pursuant to Section 10.4. § 4.3.1 Upon recognizing the need to perform the following Additional Services, the Program Manager shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Program Manager shall not proceed to provide the following services until the Program Manager receives the Owner’s written authorization: .1 Services necessitated by a change in the Program Information or Initial Information; a change to previous instructions or approvals given by the Owner; or a material change in the Program or projects in the Program including, but not limited to, size, quality, complexity, the Owner’s Program Schedule or Program Budget, or procurement or delivery methods in addition to those listed in Section 1.2.6; .2 Services necessitated by the enactment or revision of codes, laws or regulations or official interpretations after the date of this Agreement; .3 Preparation for, and attendance at, public presentations, meetings or hearings in excess of ( ) total hours; .4 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Program Manager is party thereto; .5 Services required to assist in the repair or replacement of any elements of construction on projects in the Program, for any cause except the negligence of the Program Manager; or .6 Services required by deficiencies in the performance or default of Owner’s consultants or contractors. § 4.3.2 If the services covered by this Agreement have not been completed by August 30, 2026, through no fault of the Program Manager, an extension of the Program Manager’s services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER’S RESPONSIBILITIES § 5.1 The Owner shall provide and update information regarding requirements for, and limitations on, the Program in a timely manner, including the information in Article 1; other objectives, schedule constraints and criteria, and site requirements; and any other information either described in Article 5 or required for the Program Manager to perform its services. § 5.2 The Owner shall collaborate with the Program Manager to establish and periodically update the Program Budget including (1) the Program Manager’s costs, (2) design and constructions costs, (3) the Owner’s other costs, and (4) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Program Budget, the Owner shall promptly notify the Program Manager, and in consultation with Program Manager and the Owner’s other consultants and contractors, agree to corresponding changes in project scopes, features or quality. § 5.3 The Owner shall retain all contractors and consultants necessary to carry out the Program except for those consultants retained by the Program Manager as listed in Section 1.3.2. The Owner shall provide the Program Manager with a copy of all executed agreements between the Owner and its consultants and contractors, and any modifications to those agreements. The Owner shall require that its consultants maintain professional liability insurance and other liability insurance as appropriate to the services provided, and require that its contractors maintain commercial general liability insurance and other liability insurance as appropriate to the services or work provided. The Owner shall require all contractors to name the Program Manager and its consultants as Additional Insureds on all insurance policies where available. § 5.4 The Owner shall identify a representative authorized to act on the Owner’s behalf with respect to the Program. The Owner shall render decisions in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Program Manager’s services. § 5.5 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the sites included within the Program, and written legal descriptions of those sites. The surveys and legal information shall Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 12 include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to an appropriate benchmark at each project location. § 5.6 The Owner shall furnish services of geotechnical engineers, which may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.7 The Owner shall furnish tests, inspections and reports required by law or the Program, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.8 The Owner shall furnish all legal, IT, insurance, financing, and accounting services, including auditing services, that may be reasonably necessary at any time for the Program to meet the Owner’s needs and interests. § 5.9 The Owner shall provide, and shall require that its consultants and contractors provide, prompt written notice to the Program Manager if they become aware of any fault or defect in the Program, including errors, omissions or inconsistencies in any documents produced by, or services provided by, the Program Manager. § 5.10 In the agreements between the Owner and the Owner’s consultants or contractors, the Owner shall include a duty that the consultant or contractor cooperate with the Program Manager and provide information and documents reasonably necessary for the Program Manager to prepare and update the Program Management Plan or as otherwise required for the Program Manager to perform its services. § 5.11 Except as otherwise provided in this Agreement, or when direct communications have been specially authorized, the Owner shall endeavor to communicate with the Program Manager’s consultants through the Program Manager about matters arising out of or relating to the Program. The Owner shall communicate with its own forces, consultants, and contractors, and coordinate its own internal information and communications that are necessary for the Program. The Owner shall notify the Program Manager of any such communication that affects the Program. The Owner shall promptly notify the Program Manager of any direct communications that may affect the Program Manager’s services. § 5.12 The Owner shall provide the Program Manager access to the project sites and other facilities under the Owner’s control and associated with the Program. The Owner shall obligate its contractors to provide the Program Manager access to the project sites wherever work is in preparation or progress. § 5.13 For each project in the Program, the Owner shall purchase and maintain or require its contractors to purchase and maintain property insurance written on a builder’s risk "all-risk" or equivalent policy form in the amount of the initial contract sum, plus the value of subsequent contract modifications and cost of materials supplied or installed by others, comprising total value for the entire project at the site on a replacement cost basis without optional deductibles. These policies shall cover reasonable compensation for Program Manager’s services and expenses required as a result of such insured loss. ARTICLE 6 COPYRIGHTS AND LICENSES § 6.1 The Program Manager assigns to the Owner its rights, including copyright, in its Instruments of Service. The Program Manager shall obtain a similar assignment to the Owner from the Program Manager’s consultants consistent with this Agreement. For purposes of this Agreement, Instruments of Service are representations, in any medium of expression now known or later developed, of the tangible and intangible creative work performed by the Program Manager, the Owner, and their consultants and contractors under their respective services agreements. Instruments of Service may include, without limitation studies, surveys, models, sketches, drawings, specifications, and other similar materials. All reports, plans, specifications, data, maps, and other documents produced by the Contractor in the performance of services under this Agreement shall be the property of the City. Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 13 § 6.2 The Program Manager and Owner warrant that in transmitting any information, including Instruments of Service, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the project. Program Manager agrees to abide by the applicable provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, HIPAA requirements, and all other applicable state or federal rules, regulations, or orders pertaining to data privacy or confidentiality. The Contractor understands that all of the data created, collected, received, stored, used, maintained, or disseminated by the Contractor in performing those functions that the City would perform is subject to the requirements of Chapter 13, and the Contractor must comply with those requirements as if it were a government entity. This does not create a duty on the part of the Contractor to provide the public with access to public data if the public data is available from the City, except as required by the terms of this Agreement. § 6.3 The Owner shall have exclusive ownership of all data in the Program Management Information System and the Program Management Plan developed or contributed by the Program Manager or the Program Manager’s consultants and contractors. Ownership of the data in the Program Management Information System and the Program Management Plan does not include ownership of any proprietary software developed and owned by the Program Manager and used in connection with the collection, manipulation, or publication of the data in the Program Management Information System and the Program Management Plan. Unless the Owner pays the licensing fee described in Section 10.7, the Owner’s right to use any such proprietary software shall terminate at the time of termination of this Agreement. The Program Manager shall take all steps reasonably necessary to allow the Owner to exercise the Owner’s rights to own and utilize the data in the Program Management Information System and the Project Management Plan after termination of the Owner’s rights to use any proprietary software. The Program Manager shall include provisions consistent with the provisions in this Section 6.3 in the Program Manager’s agreements with the Program Manager’s consultants. If the Program Manager rightfully terminates this Agreement for cause as provided in Section 8.4, the Program Manager’s obligations under, and the Owner’s rights to further use of proprietary software granted in, this Section 6.3 shall terminate. Ownership of data obtained from or compiled, developed or contributed by the Owner’s consultants or contractors will be controlled by the terms of the Owner’s agreements with those consultants or contractors. ARTICLE 7 CLAIMS AND DISPUTES § 7.1 General § 7.1.1 The Owner and Program Manager shall commence all claims and causes of action, whether in contract, tort, or otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by applicable law. The Owner and Program Manager waive all claims and causes of action not commenced in accordance with this Section 7.1.1. (Paragraph deleted) § 7.1.3 The Program Manager shall indemnify and hold the Owner and the Owner’s officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys’ fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the Program Manager, its employees and its consultants in the performance of services under this Agreement. § 7.1.4 The Program Manager and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Agreement, except as specifically provided in Section 8.7. § 7.1.5 Owner’s Rep, its employees, independent contractors, and agents, are not and shall not be construed to be employees of the City of Edina. Neither Tegra nor any of its employees, independent contractors, agents, or other personnel are authorized to enter into contracts or agreements on behalf of the City of Edina or otherwise create obligations of the City of Edina to third parties. Tegra’s Services are advisory in nature. While Services may involve the review of the work product of architectural, engineering, design, construction, legal, and other professional Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 14 services providers, Tegra is not engaged to provide such professional services. Rather Tegra is engaged to provide coordination, project leadership, review, and commentary to the best of its abilities, experience, and skills. § 7.2 Meet and Confer § 7.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to a meet and confer session. § 7.2.2 The Owner and Program Manager shall endeavor to resolve claims, disputes and other matters in question during the meet and confer session. The meet and confer session shall be attended by the Owner and Program Manager or their authorized representatives who shall have the authority to bind the parties. The meet and confer session shall take place within thirty (30) days after a request by either party, unless the parties mutually agree otherwise. Prior to the meet and confer session, the parties shall exchange relevant information that will assist in resolving the claim, dispute or controversy. § 7.2.3 If the parties reach a mutually acceptable resolution, they shall prepare appropriate documentation memorializing the resolution. If the parties cannot reach a mutually acceptable resolution, they shall proceed to mediation in accordance with Section 7.3. (Paragraphs deleted) § 7.2.4 The method of binding dispute resolution shall be the following: (Check the appropriate box. If the Owner and Program Manager do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction.) [ ]Arbitration pursuant to Section 7.4 of this Agreement [ X ]Litigation in a court of competent jurisdiction [ ]Other: (Specify) ARTICLE 8 TERMINATION OR SUSPENSION § 8.1 If the Owner fails to make payments to the Program Manager in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Program Manager’s option, cause for suspension of performance of services under this Agreement. If the Program Manager elects to suspend services, the Program Manager shall give seven days’ written notice to the Owner before suspending services. In the event of a suspension of services, the Program Manager shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Program Manager shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Program Manager’s services. The Program Manager’s fees for the remaining services and the time schedules shall be equitably adjusted. § 8.2 If the Owner suspends the Program, the Program Manager shall be compensated for services performed prior to notice of such suspension. When the Program is resumed, the Program Manager shall be compensated for expenses incurred in the interruption and resumption of the Program Manager’s services. The Program Manager’s fees for the remaining services and the time schedules shall be equitably adjusted. § 8.3 If the Owner suspends the Program for more than 90 cumulative days for reasons other than the fault of the Program Manager, the Program Manager may terminate this Agreement by giving not less than seven days’ written notice. § 8.4 Either party may terminate this Agreement upon not less than seven days’ written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 8.5 The Owner may terminate this Agreement upon not less than seven days’ written notice to the Program Manager for the Owner’s convenience and without cause. Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 15 § 8.6 In the event of termination not the fault of the Program Manager, the Program Manager shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Section 8.7. § 8.7 Termination Expenses are in addition to compensation for the Program Manager’s services and include expenses directly attributable to termination for which the Program Manager is not otherwise compensated. § 8.8 In the event of termination of this Agreement, the Owner’s rights to use information and materials provided by the Program Manager are set forth in Article 6. ARTICLE 9 MISCELLANEOUS PROVISIONS § 9.1 This Agreement shall be governed by the law of the jurisdiction identified below.. (Identify the jurisdiction whose laws will govern this Agreement.) Hennepin County, Minnesota § 9.2 The Owner and Program Manager, respectively, bind themselves, their agents, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Program Manager shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Program if the lender agrees to assume the Owner’s rights and obligations under this Agreement. § 9.3 If the Owner requests the Program Manager to execute certificates, the proposed language of such certificates shall be submitted to the Program Manager for review at least 14 days prior to the requested dates of execution. If the Owner requests the Program Manager to execute consents reasonably required to facilitate assignment to a lender, the Program Manager shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Program Manager for review at least 14 days prior to execution. The Program Manager shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. § 9.4 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Program Manager. § 9.5 Unless otherwise required in this Agreement, the Program Manager shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the project sites. § 9.6 The Program Manager shall have the right to include photographs of the projects in the Program among the Program Manager’s promotional and professional materials. The Program Manager shall be given reasonable access to the projects to take photographs. However, the Program Manager’s materials shall not include the Owner’s confidential or proprietary information if the Owner has previously advised the Program Manager in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Program Manager in the Owner’s promotional materials for the Program. § 9.7 If the Program Manager or Owner receives information specifically designated by the other party as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person or entity except as set forth in Section 9.7.1. § 9.7.1 If the Program Manager or Owner receives information specifically designated by the other party as "confidential" or "business proprietary," the receiving party may disclose such information as required by law or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity. The Party receiving such information may also disclose it to its employees, consultants or contractors in order to perform services or work solely and exclusively for the Program, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 9.7. § 9.8 Written notice shall be deemed to have been duly served if delivered in person to the individual, to a member of the firm or entity, or to an officer of the corporation for which it was intended; or if delivered at, or sent by registered Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 16 or certified mail or by courier service providing proof of delivery to, the last business address known to the party giving notice. § 9.9 The Owner agrees not to solicit or hire the Program Manager’s employees who are involved with the Program prior to one year after completion of the Program. If the Owner hires a Program Manager’s employee involved with the Program prior to one year after completion of the Program, the Owner agrees to pay the Program Manager an amount as set forth below. (Insert stipulated sum or method of calculation for the amount to be paid to the Program Manager.) ARTICLE 10 COMPENSATION § 10.1 For the Program Manager’s Basic Services described under Article 3, the Owner shall compensate the Program Manager as follows: (Insert amount of, or basis for, compensation, including stipulated sums, hourly or monthly billing rates, direct salary expense plus multiple, or monthly fee.) Not to exceed contract of $599,100 for Planning and Preconstruction, Design, and Construction phases per Exhibit A proposal dated August 10,2023. Breakdown of component billing based on Exhibit C "Braemar Ice Arena Project- Tegra, Rate Schedule". Billing shall be done monthly as services rendered during that period and broken down by hourly rate. § 10.2 The hourly labor cost rates and billing rates for services of the Program Manager and the Program Manager’s consultants, if any, are set forth below. The rates shall be adjusted in accordance with the Program Manager’s and Program Manager’s consultants’ normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) Contract based on 1,845 hour estimate shown in exhibit C "Braemar Ice Arena- Tegra, staffing and pricing proposal". Employee or Category Rate Tegra Staff Member $325 § 10.3 For Additional Services designated in Section 4.1, the Owner shall compensate the Program Manager as follows: (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) § 10.4 For Additional Services that may arise during the course of the Program, including those under Section 4.3, the Owner shall compensate the Program Manager as follows: (Insert amount of, or basis for, compensation.) To be determined later by mutual agreement § 10.5 Compensation for Additional Services of the Program Manager’s consultants when not included in Sections 10.3 and 10.4 shall be the amount invoiced to the Program Manager plus ten percent ( 10 %), or as otherwise stated below: Compensation of 10% OH&P for direct services 5% for subconsultant services. § 10.6 Compensation for Reimbursable Expenses § 10.6.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Program Manager and the Program Manager’s consultants directly related to the Program, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences; Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 17 .3 Fees paid for securing approval of authorities having jurisdiction over the projects; .4 Fees paid for testing, surveys or other data obtained at the request of the Owner; .5 Printing, reproductions, plots, standard form documents; .6 Postage, handling and delivery; .7 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .8 Professional photography and presentation materials requested by the Owner; .9 Program Manager’s consultants’ expense of professional liability insurance dedicated exclusively to this Program, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Program Manager’s consultants; .10 All taxes levied on professional services and on reimbursable expenses; .11 Site office expenses, if authorized in advance by the Owner; .12 Customization of the Program Management Information System; and .13 Other similar Program-related expenditures. City does not reimburse alcohol purchases. § 10.6.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Program Manager. (Paragraphs deleted) § 10.7 Compensation for Use of Program Manager’s Proprietary Software If the Owner terminates the Program Manager for its convenience under Section 8.5, or the Program Manager terminates this Agreement under Section 8.3, or upon completion of the Program Manager’s services under this Agreement, the Owner shall pay a licensing fee, as compensation for the Owner’s continued use of the Program Manager’s proprietary software developed and owned by the Program Manager in accordance with Section 6.3, as follows: § 10.8 Payments to the Program Manager § 10.8.1 No initial payment shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner’s account in the final invoice. § 10.8.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Program Manager’s invoice. Amounts unpaid thirty five ( 35 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Program Manager. (Insert rate of monthly or annual interest agreed upon.) One-half percent % 1/2 § 10.8.3 The Owner shall not withhold amounts from the Program Manager’s compensation to impose a penalty or liquidated damages on the Program Manager, or to offset sums requested by or paid to contractors or other consultants for the cost of changes to projects in the Program, unless the Program Manager agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 10.8.4 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times for a period of three years after the termination or completion of this Agreement. ARTICLE 11 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: Program Manager, at its sole expense, shall obtain and maintain during the term of the Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. Pursuant to Minnesota Statutes, § 16C.05, Subdivision 5, the Program Manager agrees that the Owner, the State Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 18 Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Owner, and involve transactions relating to this Agreement. The Program Manager agrees to maintain these records for a period of six years from the date of termination of this Agreement. Program Manager shall not enter into subcontracts for services provided under this Agreement without the express written consent of the Owner. Program Manager shall comply with Minnesota Statutes § 471.425. Program Manger must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Program Manager’s receipt of payment from Owner. Program Manager must pay interest of one and five-tenths (1.5%) percent per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). Program Manager shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. If the contract requires, or Program Manager desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, Program Manager shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the Owenr. If no such agreement is made or filed as noted, Program Manager shall indemnify and hold harmless the Owner from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the contract, and shall indemnify and defend the Owner for any costs, liability, expenses and attorney’s fees that result from any such infringement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. Any modification or amendment of to this Agreement shall require a written agreement signed by both Parties. In the hiring of employees to perform work under this Agreement, the Contractor shall not discriminate against any person by reason of any characteristic or classification protected by state or federal law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall he venued in Hennepin County, Minnesota. ARTICLE 12 SCOPE OF THE AGREEMENT § 12.1 This Agreement represents the entire and integrated agreement between the Owner and the Program Manager and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Program Manager. § 12.2 This Agreement is comprised of the following documents listed below: .1 AIA Document C171™–2013, Standard Form Agreement Between Owner and Program Manager .2 AIA Document E203™–2013, Building Information Modeling and Digital Data Protocol Exhibit, if completed, or the following: .3 Other documents: (List other documents, if any, including additional scopes of service forming part of the Agreement.) Exhibit A: Proposal response by Tegra Group dated August 10, 2023. Exhibit B: Braemar Ice Arena scope of services responsibilities matrix based on proposal response dated August 10, 2023 Init. / AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 19 Exhibit C Braemar Ice Arena- Tegra, staffing and pricing proposal updated February 6, 2024 This Agreement is entered into as of the day and year first written above. OWNER (Signature)PROGRAM MANAGER (Signature) Mayor James Hovland (Printed name and title)(Printed name and title) Additions and Deletions Report for AIA® Document C171™ – 2013 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 11:48:40 ET on 02/14/2024. Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 1 PAGE 1 AGREEMENT made as of the 20th day of February in the year 2024 … City of Edina 4801 W 50th Street Edina MN, 55424 … The Tegra Group, Inc 1600 Utica Ave S Suite 410 St. Louis Park, MN 55402 … Braemar Arena Improvement Project. Phase I Arena Complex infrastructure upgrades and Phase II Arena expansion at 7501 Ikola Way, Edina, MN 55439. PAGE 2 Providing Owners Representative services for Planning and Preconstruction phase, Design phase, and Construction and Commissioning phases of Braemar Ice Arena Improvement Project. … Services to be provided to City of Edina for Braemar Ice Arena Improvement project phasing at arena complex 7501 Ikola Way and adjoining property address and surrounding site features. … Assessments and conditions evaluations to be contracted with Apex and future identified consultants. Program Manager acting as Agent and coordinating Owner supplied information and report interpretations. … Current funding available from Local Option Sales Tax for phases I and II totaling $53,000,000 (fifty three million dollars). PAGE 3 Project budget has been formulated from initial concept study and VFA tool, but no finalized itemized budget has been approved. City council, residents, and the state committee on taxes approved initial $21,600,000 for phase I and Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 2 $32,400 for phase II expansion. Final numbers will be based on programming needs and comp projects. The budget breakdown will be determined later by mutual agreement. and included as addendum during design development phase. … Design and Construction Manager to be selected by a request for qualifications (RFQ).) and invitation-based request for proposals (RFP). Architectural Design and Engineering team (A/E) will be inclusive of multiple disciplines for a complete Design and Engineering Services. Construction Manager will be agreed upon at a later date by mutual agreement and phasing. … Design commencement to occur after initial studies are finalized. … Design completion based on initiation date and to be determined later based on mutual agreement … Unknown at time of execution … Unknown at time of execution … Coordination as Agent to initiate and coordinate Owner provided information for project team including A/E firm and Construction Manager. … Program Manager acknowledges the importance of City of Edina Budget Pillars, Sustainable Buildings Policy, Values Viewfinder, and Stakeholder engagement plan, as they apply to program creation . PAGE 4 Third Party Services will be conducted by Apex and other consultants employed for site analysis and predesign services including but not limited to Engineering, Survey, GeoTechnical, Hazardous Materials, and Traffic or Environmental Impact Studies. Third Party Services will also be employed after certificate of occupancy for move in services and Commissioning. … Apex will be hired as energy and facility consultant and others to be determined later by mutual agreement … Not applicable … Perry Vetter, Parks and Recreation Director PVetter@EdinaMN.gov, and Project Manager as determined later by mutual agreement, and/or their successors. 4801 W 50th Street Edina, MN 55424 … Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 3 Nate Pearson, Partner-in-Charge Julie Dotzenrod, Director … Agreement is based on proposal dated August 10,2023 and revised Rate Schedule dated February 6, 2024in response to request for qualifications (RFQ) for "Owners Representative/Construction Project Management Services" posted June 16,2023 § 1.4 The Owner and Program Manager may rely on the Program Information and Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Program Manager shall appropriately adjust the schedules, the Program Manager’s services and the Program Manager’s compensation. Rates will be based upon billable hour rates listed in appendix A, and can be revisited at the start of each calendar year through the project duration. PAGE 5 § 2.7 The Program Manager shall maintain the following insurance for the duration of this Agreement. If any of the requirements set forth below exceed the types and limits the Program Manager normally maintains, the Owner shall reimburse the Program Manager for any additional cost as set forth in Section 10.6.3. § 2.7.1 Comprehensive General Liability with policy limits of not less than ($ ) for each occurrence and in the aggregate for bodily injury and property damage. The Owner shall be named as an additional insured on the Program Manager’s Comprehensive General Liability policy. the Program Manager agrees to maintain commercial general liability insurance in a minimum amount of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) annual aggregate. The policy shall cover liability arising from premises, operations, products completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be endorsed as additional insured. § 2.7.2 Automobile Liability covering owned and rented vehicles operated by the Program Manager with policy limits of not less than ($ ) combined single limit and aggregate for bodily injury and property damage. The Owner shall be named as an additional insured on the Program Manager’s Automobile Liability policy.Liability. If the Program Manager operates a motor vehicle in performing the Services under this Agreement, the Program Manager shall maintain commercial automobile liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability limit of one million dollars ($1,000,000) combined single limit. … § 2.7.4 Workers’ Compensation at statutory limits and Employers’ Liability with a policy limit of not less than ($ ).the Program Manager agrees to provide workers’ compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Program Manager shall also carry employers liability coverage with minimum limits are as follows: $500,000 – Bodily Injury by Disease per employee $500,000 – Bodily Injury by Disease aggregate $500,000 – Bodily Injury by Accident § 2.7.5 Professional Liability covering the Program Manager’s negligent acts, errors and omissions in its performance of services with policy limits of not less than one million dollars ($ 1,000,000 ) per claim and in the two million ($2,000,000) aggregate. PAGE 6 § 2.7.6 The Prior to commencing the Services, the Program Manager shall provide to the Owner certificates of insurance evidencing compliance with the requirements in this Section 2.7. The certificates will show the Owner as an additional insured on the Comprehensive General Liability, Automobile Liability, and umbrella or excess policies. § 2.7.6 All aforesaid policies of insurance shall be underwritten with responsible insurance carriers, with Best’s Ratings of not less than A and X and otherwise satisfactory to Owner and licensed to provide insurance in the state in which the Project is located. Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 4 … The Owner shall provide City and Project Budget Goals to be incorporated into design and construction. The Owner will provide any applicable standards including but not limited to green building policy, race and equity goals, Stakeholder and public engagement plan, City’s values viewfinder goals, safety requirements, applicable purchasing policies, and other City policies as needed. PAGE 7 Program Management Plan will be reviewed at mutually agreed upon project milestone dates. Milestones include Team Contract awards, Design Development phases, Construction document phases, Bid awards, Mobilization, Watertight, and Certificate of Occupancy. Reviews will be done at a minimum of every 6 months. … § 3.3.1 Program Management Information System. The Program Manager shall implement and, for the duration of the Program, maintain and upgrade as necessary a web-based Program Management Information System to update as necessary a project communication chain. Teams or a mutually agreed upon program or communication avenue will be used to receive, distribute, and maintain Program Reports, Program Schedules, and other information, reports and documentation as agreed by the Owner and the Program Manager. Activities under the Program will be scheduled and documented through the Program Management Information System. The Program Management Information System shall organize information by project, activity, or relevant categories, as determined by the Program Manager and Owner. The Program Manager shall collect information pertaining to the Program, and update the Program Management Information System Team on a weekly basis unless otherwise agreed. The Program Management Information System Updates shall contain, at a minimum, current status on contracts, budget, schedule and quality on a Program and project basis. PAGE 8 Program Manager shall present monthly progress reports with the Owners project team. Updating information in a timely and prioritized manner. Program Manager will use benchmarks and not progress made to identify risks and focus points … Program Manager shall present monthly progress reports for the Executive Leadership Team and finance.Updating information in a timely and prioritized manner as discrepancies and overages occur. PAGE 9 § 3.6.1 The Program Manager shall establish, and distribute through the Program Management Information System, quality control guidelines including but not limited to updates, inspections, reports, and touch points that define the obligations of the Program Manager, Owner, and the Owner’s consultants and contractors. The program manager shall coordinate tracking of all major decision dates and team members involved. … § 3.7.1 Subject to Sections 4.1.1 and 4.3.1.3, upon the Owner’s written request, the Program Manager shall provide reasonable assistance in the areas of community and public relations, in order to enhance and maintain public awareness in furtherance of the interests of the Program and the Owner. PAGE 10 § 4.1.1 Community communications not included in Section 3.7.1 Both Exhibit B § 4.1.2 Capital campaign support Both Exhibit B … § 4.1.4 Assistance with sustainability certifications Owner, A/E Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 5 § 4.1.5 Affirmative action/diversity compliance and outreach Owner, CM § 4.1.6 Design Management Services (B171™–2013) Program Manager Exhibit B § 4.1.7 Existing facilities analysis Owner, Consultants § 4.1.8 Site Selection Analysis (B203™–2007) Both … § 4.1.10 Project Programming (B202™–2009)Program Manager Exhibit B § 4.1.11 Master planning Program Manager, CM § 4.1.12 Early procurement of materials and equipment Owner, CM § 4.1.13 FF&E procurement coordination Owner and A/E § 4.1.14 Detailed cost estimating CM, Consultants Exhibit B § 4.1.15 Life cycle analysis Both Exhibit A § 4.1.16 Move management Owner, Consultants Exhibit B § 4.1.17 Coordination of hazardous material testing or abatement Owner Exhibit B PAGE 11 Exhibit A: Proposal response by Tegra Group dated August 10,2023. Exhibit B: Tegra, Braemar Ice Arena, scope of services responsibilities matrix dated August 10,2023. … § 4.3.2 If the services covered by this Agreement have not been completed within ( ) months of the date of this Agreement, by August 30, 2026, through no fault of the Program Manager, an extension of the Program Manager’s services beyond that time shall be compensated as Additional Services. PAGE 12 § 5.8 The Owner shall furnish all legal, IT, insurance, financing, and accounting services, including auditing services, that may be reasonably necessary at any time for the Program to meet the Owner’s needs and interests. … § 6.1 The Program Manager assigns to the Owner its rights, including copyright, in its Instruments of Service. The Program Manager shall obtain a similar assignment to the Owner from the Program Manager’s consultants consistent with this Agreement. For purposes of this Agreement, Instruments of Service are representations, in any medium of expression now known or later developed, of the tangible and intangible creative work performed by the Program Manager, the Owner, and their consultants and contractors under their respective services agreements. Instruments of Service may include, without limitation studies, surveys, models, sketches, drawings, specifications, and other similar materials. All reports, plans, specifications, data, maps, and other documents produced by the Contractor in the performance of services under this Agreement shall be the property of the City. § 6.2 The Program Manager and Owner warrant that in transmitting any information, including Instruments of Service, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the project. Program Manager agrees to abide by the applicable provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, HIPAA requirements, and all other applicable state or federal rules, regulations, or orders pertaining to data privacy or confidentiality. The Contractor understands that all of the data created, collected, received, stored, used, maintained, or disseminated by the Contractor in performing those functions that the City would perform is subject to the requirements of Chapter 13, and the Contractor must comply with those requirements as if it were a government entity. This does not create a duty on the part of the Contractor to provide the public with access to public data if the public data Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 6 is available from the City, except as required by the terms of this Agreement. PAGE 13 § 7.1.1 The Owner and Program Manager shall commence all claims and causes of action, whether in contract, tort, or otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by applicable law, but in any case not more than 10 years after the date of substantial completion of the work on the project out of which the claim arises. law. The Owner and Program Manager waive all claims and causes of action not commenced in accordance with this Section 7.1.1. § 7.1.2 To the extent damages are covered by property insurance required under Section 5.13, the Owner and Program Manager waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth Section 5.13. The Owner or the Program Manager, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. § 7.1.3 The Program Manager shall indemnify and hold the Owner and the Owner’s officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys’ fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the Program Manager, its employees and its consultants in the performance of services under this Agreement. The Program Manager’s duty to indemnify the Owner under this provision shall be limited to the available proceeds of insurance coverage. … § 7.1.5 Owner’s Rep, its employees, independent contractors, and agents, are not and shall not be construed to be employees of the City of Edina. Neither Tegra nor any of its employees, independent contractors, agents, or other personnel are authorized to enter into contracts or agreements on behalf of the City of Edina or otherwise create obligations of the City of Edina to third parties. Tegra’s Services are advisory in nature. While Services may involve the review of the work product of architectural, engineering, design, construction, legal, and other professional services providers, Tegra is not engaged to provide such professional services. Rather Tegra is engaged to provide coordination, project leadership, review, and commentary to the best of its abilities, experience, and skills. § 7.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to a meet and confer session as a condition precedent to mediation. session. PAGE 14 § 7.3 Mediation § 7.3.1 Any claim, dispute or other matter in question arising out of or related to this Agreement not resolved by the meet and confer session shall be subject to mediation as a condition precedent to binding dispute resolution. § 7.3.2 Unless the parties mutually agree otherwise, the mediation shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 7.3.3 The parties shall share the mediator’s fee and any filing fees equally. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 7.3.4 If the parties do not resolve a dispute through mediation pursuant to this Section 7.3, the method of binding dispute resolution shall be the following: Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 7 (Check the appropriate box. If the Owner and Program Manager do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction.) [ ]Arbitration pursuant to Section 7.4 of this Agreement [ ]Litigation in a court of competent jurisdiction [ ]Other: (Specify) § 7.4 Arbitration § 7.4.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of the Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the arbitration. § 7.4.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question. § 7.4.2 The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by the parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. § 7.4.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 7.4.4 Consolidation or Joinder § 7.4.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation, (2) the arbitrations to be consolidated substantially involve common questions of law or fact, and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 7.4.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 7.4.4.3 The Owner and Program Manager grant to any person or entity made a party to an arbitration conducted under this Section 7.4, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Program Manager under this Agreement. § 7.2.4 The method of binding dispute resolution shall be the following: (Check the appropriate box. If the Owner and Program Manager do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction.) [ ]Arbitration pursuant to Section 7.4 of this Agreement [ X ]Litigation in a court of competent jurisdiction Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 8 [ ]Other: (Specify) PAGE 15 § 9.1 This Agreement shall be governed by the law of the jurisdiction identified below. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 7.4.below.. … Hennepin County, Minnesota PAGE 16 Not to exceed contract of $599,100 for Planning and Preconstruction, Design, and Construction phases per Exhibit A proposal dated August 10,2023. Breakdown of component billing based on Exhibit C "Braemar Ice Arena Project- Tegra, Rate Schedule". Billing shall be done monthly as services rendered during that period and broken down by hourly rate. … Contract based on 1,845 hour estimate shown in exhibit C "Braemar Ice Arena- Tegra, staffing and pricing proposal". … Tegra Staff Member $325 … To be determined later by mutual agreement § 10.5 Compensation for Additional Services of the Program Manager’s consultants when not included in Sections 10.3 and 10.4 shall be the amount invoiced to the Program Manager plus ten percent ( 10 %), or as otherwise stated below: Compensation of 10% OH&P for direct services 5% for subconsultant services. PAGE 17 .13 Other similar Program-related expenditures. City does not reimburse alcohol purchases. § 10.6.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Program Manager and the Program Manager’s consultants plus percent ( %) of the expenses incurred.Manager. § 10.6.3 If the insurance requirements listed in Section 2.7 exceed the types and limits the Program Manager normally maintains and the Program Manager incurs additional costs to satisfy such requirements, the Owner shall reimburse the Program Manager for such costs as set forth below: … § 10.8.1 An No initial payment of ($ ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner’s account in the final invoice. Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 9 § 10.8.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Program Manager’s invoice. Amounts unpaid thirty five ( 35 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Program Manager. … One-half percent % 1/2 … Program Manager, at its sole expense, shall obtain and maintain during the term of the Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. Pursuant to Minnesota Statutes, § 16C.05, Subdivision 5, the Program Manager agrees that the Owner, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Owner, and involve transactions relating to this Agreement. The Program Manager agrees to maintain these records for a period of six years from the date of termination of this Agreement. Program Manager shall not enter into subcontracts for services provided under this Agreement without the express written consent of the Owner. Program Manager shall comply with Minnesota Statutes § 471.425. Program Manger must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Program Manager’s receipt of payment from Owner. Program Manager must pay interest of one and five-tenths (1.5%) percent per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). Program Manager shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. If the contract requires, or Program Manager desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, Program Manager shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the Owenr. If no such agreement is made or filed as noted, Program Manager shall indemnify and hold harmless the Owner from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the contract, and shall indemnify and defend the Owner for any costs, liability, expenses and attorney’s fees that result from any such infringement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. Any modification or amendment of to this Agreement shall require a written agreement signed by both Parties. In the hiring of employees to perform work under this Agreement, the Contractor shall not discriminate against any person by reason of any characteristic or classification protected by state or federal law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall he venued in Hennepin County, Minnesota. PAGE 18 Exhibit A: Proposal response by Tegra Group dated August 10, 2023. Additions and Deletions Report for AIA Document C171 – 2013. Copyright © 2013>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 10 Exhibit B: Braemar Ice Arena scope of services responsibilities matrix based on proposal response dated August 10, 2023 Exhibit C Braemar Ice Arena- Tegra, staffing and pricing proposal updated February 6, 2024 PAGE 19 Mayor James Hovland AIA Document D401 – 2003. Copyright © 1992 and 2003. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:48:40 ET on 02/14/2024 under Order No.2114499103 which expires on 01/24/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1381133369) 1 ’Certification of Document s Authenticity AIA®™ – 2003 Document D401 I, Scott Neal, hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 11:48:40 ET on 02/14/2024 under Order No. 2114499103 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA® Document C171™ – 2013, Standard Form of Agreement Between Owner and Program Manager for use in a Multiple Project Program, other than those additions and deletions shown in the associated Additions and Deletions Report. _____________________________________________________________ (Signed) _____________________________________________________________ (Title) _____________________________________________________________ (Dated) 30 RATE SCHEDULE Item Fee Planning and Preconstruction 84,000$ Design 210,000$ Disruption Planning 12,500$ Construction 252,000$ Commissioning and Closeout 40,600$ Total 599,100$ Average per month, 31 Months 19,326$ *Assumes 13 Months of Design Phase *Assumes 18 Months of Construction OWNER’S REPRESENTATIVE/ CONSTRUCTION PROJECT MANAGEMENT SERVICES SUBMITTED AUGUST 10, 2023 CITY OF EDINA REQUEST FOR QUALIFICATIONS BRAEMAR ICE ARENA IMPROVEMENT PROJECT August 10, 2023 Perry VetterCity of Edina Parks and Recreation Department 4801 West 50th Street Edina, MN 55439 PVetter@edinamn.gov Re: Request for Qualifications — Braemar Ice Arena Owner’s Representative/PM Services Dear Perry, Thank you for the opportunity to explore continued work with the City of Edina on another forward-thinking project! We’re eager to contribute to making Braemar Arena a premier hockey facility for both residents and visitors alike. A few highlights about Tegra... Industry experience: Our team has served on the front-lines of architecture, law, interior design, construction, development, finance, and accounting. Each of our proposed team members has 15+ years of industry experience. We’ve seen a lot when it comes to challenges and successes and want to bring that expertise to bear on your project. We are an extension of your staff: Achieving success on large-scale projects in the fishbowl of public scrutiny requires doing thing right from start to finish. We will be an extension of your team during the entire process to ensure a winning outcome. Public sector experience: We have served as owner’s representative on public sector projects totaling $1 billion throughout the past 14 years. We take the fiduciary responsibility placed on Parks and Recreation, Braemar and City of Edina staff, and City Council members very seriously as we help to meticulously steward public tax dollars. Proven results on complex sports projects: Structuring and managing complex projects to on-time and on-budget delivery is our everyday focus. We are proud to have worked on multiple major sports and recreation projects locally and regionally. Braemar and Edina will benefit from the wealth of experience we gained delivering these projects. We hope you will contact our client references and ask about their experiences partnering with Tegra. We would sincerely love to put our team to work for you! Nate Pearson, Partner WHY TEGRA? WE LEVEL THE PLAYING FIELD. WE ALLOW CLIENTS TO STAY FOCUSED ON THEIR BUSINESS. WE POSITION CLIENTS TO THINK CLEARLY AND MAKE SOUND DECISIONS. WE DELIVER EXPERTISE THAT SAVES OUR CLIENTS MONEY. WE HELP CLIENTS AVOID SURPRISES. 4 TABLE OF CONTENTS Firm Description & Experience Firm information (p. 5) Primary contacts and RFP contact (p. 8) Proposed project personnel and relevant qualifications (p. 9–12) Relevant Experience + References (p. 13–17) Five relevant projects + references (p. 13–15) Additional relevant experience (p. 16, 17) Approach to Fulfilling the Project Objective + Deliverables & Detailed Work Plan Process at-a-glance (p. 18) Tasks and narrative response to RFP (p. 19–29) Includes: • Proposed approach (p. 19–21) • Communications plan (p. 22, 23) • Deliverables and Detailed Work Plan (p. 24) • Schedule (p. 25) • Proposed scope of service (p. 26–28) • Description of how City of Edina’s goals will be incorporated in Tegra’s decisions and goals (p. 29) • Relevant reports and presentation documents (throughout) • Program for project tracking and quality control (throughout) • Summary of stakeholder relationship and quality control (throughout) • Level of City staff participation in the contract (throughout) Rate Schedule (p. 30) Mandatory Requirements Q/A (p. 31) Statement of Non-Collusion (p. 32) 5 NAME OF LEAD RESPONDING FIRM AND LEGAL STATUS The Tegra Group, Inc. 1600 Utica Ave. South, Suite 410 St. Louis Park, MN 55416 612-752-5750 | Tegragroup.com S Corporation COMPANY BACKGROUND Tegra has built one of the most capable, experienced, and effective owner’s representative teams in the Midwest. Our team combines the breadth of education, industry experience, personal chemistry and professional skill sets required to manage any project. We have served as owner’s representative on a wide variety of projects for publicly held, privately held and not-for-profit organizations including Midwestern cities and counties, museums, civic centers, major sports teams, hospitals, private companies, and other entities. Tegra has a solid, unblemished track record of on-time, on-budget delivery. Our professionals have an average tenure of more than 15 years as leaders in construction, architecture, real estate development, banking, corporate planning, finance and project management accrued through successful careers at United Health Group, Ryan Companies, Mortenson Construction, McGough Construction, JE Dunn Construction, Cabot, Cabot & Forbes, Wells Fargo, Leo A Daly, and HGA. • Owner(s)/Leadership: Dick Strassburg | dstrassburg@tegragroup.com | 612-695-4842 Nate Pearson | npearson@tegragroup.com | 612-360-6872 • Total Headcount: 9 • Years in business: 27 • Typical number of concurrent projects: 12–15 6 Established 1996 Started in 1996, Tegra Group is a Twin Cities–based advisory firm. We are a regional firm with project locations in Minnesota, South Dakota, North Dakota, Iowa and Wisconsin. We are honored to have been involved in many municipal projects, including high profile projects for the City of Minneapolis; City of St. Paul; City of Wayzata; City of Fairmont, MN; City of Brookings, SD; City of Sioux Falls, SD; City of Watertown, SD; and City of Rapid City, SD. Additionally, our breadth of experience includes numerous Minnesota landmark projects, including Walker Art Center, Minnesota Children’s Museum, Science Museum of Minnesota restoration project, American Swedish Institute, Target Center, Target Field, Allianz Field, Project Eleven 42-story residential tower, Thrivent Financial headquarters, U.S. Bank Stadium exterior renovations, and many others. COMPANY BACKGROUND (continued) 7 OVERALL ORGANIZATION OF CONSULTANT TEAM Our local expertise and project planning capabilities will be front and center for the City of Edina project. Director Julie Dotzenrod will lead our team’s efforts, Mike Van Klei will assist with construction and ice sheet project management, and Nate Pearson will be the partner in charge. Tegra will not be partnering with any other firms for the City of Edina project. City of Fairmont Target Field Allianz Field City of Minneapolis 8 PROPOSED PROJECT TEAM g PROJECT LEADER Julie Dotzenrod, Director, has two decades of construction industry experience that includes numerous complex, high-profile projects. She is currently overseeing the Edina Fire Station project. Her keen insights, attentive guidance and assured management style make her exceptionally adept at representing owner’s interests. Julie’s strengths include team assembly, project organization, and budget control. She holds a Bachelor of Science degree in Civil Engineering from University of North Dakota. Mike Van Klei, Director, has 21 years of experience as a construction executive who consistently fosters excellent client relationships. He has extensive project experience with restoration, renovation, ice sheet construction and phased conversions in a variety of industries, including healthcare, municipal and public education. Mike is currently overseeing the Watertown Arena ice sheets project. He holds a Construction Management degree from University of Wisconsin–Stout and an MBA from University of St. Thomas. g CONTACT FOR RFP PROCESS Nate Pearson, Partner, has 26 years of industry experience including 17 years as a construction executive with Ryan Companies and Mortenson Construction and eight years as an owners rep. He has extensive knowledge with contracting delivery methods, site planning, master planning, government structures, approval processes, and cost control. Nate holds a Construction Engineering degree from Iowa State University and an MBA from the Carlson School of Business at the University of Minnesota. Dick Strassburg, Partner and Co-Founder of Tegra, has 37 years of experience and is a Registered Architect (inactive) and holds a Bachelor of Architecture degree from North Dakota State University. Dick has been an owners rep on more than 150 projects. His pre- approval insight and team approach will help the City of Edina project remain efficient and on task. PRIMARY CONTACTS 9 COMMUNITY HEALTH & SAFETY CENTER (FIRE STATION #2) CITY OF EDINA $44 MILLION Project director with the City of Edina staff for a multi-use Fire Station facility. Responsible for oversight of design and construction teams. U.S. BANK STADIUM MINNEAPOLIS $15 MILLION Day to day project director on the Phase I Secured Perimeter project. Successful in leading multiple stakeholders to an agreed upon budget, schedule and design in an intensely scrutinized project. CITY OF FAIRMONT FAIRMONT, MN $20 MILLION Multi-use facility. Responsible for oversight of schedule and budget while guiding stakeholders to consensus throughout design and construction. Project Leader JULIE DOTZENROD RELEVANT PROJECT EXPERIENCE PROJECT ROLE DIRECTOR JDOTZENROD@TEGRAGROUP.COM 763.425.6791 YEARS WITH TEGRA 2021–Present RELEVANT QUALIFICATIONS • City of Edina experience • Budget and cost control • RFP and contract development • Predesign guidance • Stakeholder communication EDUCATION, CERTIFICATIONS, LICENSES UNIVERSITY OF NORTH DAKOTA Bachelor of Science, Civil Engineering PRIOR TO TEGRA ADOLFSON & PETERSON CONSTRUCTION PROJECT MANAGER — 10 YEARS Led a wide range of projects including public, corporate and educational facilities. W.L. HALL PROJECT MANAGER — 5 YEARS Experience included program planning and on-site attention to facade installation and remediation. 10 Project Director MIKE VAN KLEI PROJECT ROLE DIRECTOR MVANKLEI@TEGRAGROUP.COM 651-755-3860 YEARS WITH TEGRA 2021–Present EDUCATION, CERTIFICATIONS, LICENSES UNIVERSITY OF ST. THOMAS MBA—Finance & Management emphasis UNIVERSITY OF WISCONSIN – STOUT Bachelor of Science, Construction Management WATERTOWN ARENAWATERTOWN, SD $35MCurrently under construction, Mike is overseeing a new City facility including, soil remediation, two new ice sheets, 1800 seat capacity, and multipurpose amenities over 89,000 square feet. V3 SPORTSMINNEAPOLIS $22MMike is responsible for overseeing a phased aquatics and multipurpose facility. He has navigated public and private money with multiple end users to deliver a community venue on time and on budget. PORTAGE CO. JAIL AND COURTHOUSE STEVENS POINT, WISCONSIN $170M Performing multiple site analysis reviews and design options, Mike is leading County executives and supervisors through the budgeting and the approval process for multiple new facilities. RELEVANT PROJECT EXPERIENCE JE DUNN CONSTRUCTION SENIOR PROJECT MANAGER — 5 YEARS Led a wide range of projects including healthcare, corporate and educational facilities. Notable projects included Merck Pharmaceutical, Carleton College and Minnehaha County Jail. MCGOUGH CONSTRUCTION PROJECT MANAGER — 4 YEARS ADOLFSON & PETERSON CONSTRUCTION PROJECT MANAGER — 8 YEARS PRIOR TO TEGRA 11 CITY OF SIOUX FALLS PARKS & REC TWO MULTI-MILLION-DOLLAR PROJECTS Aquatic center ($22M); City administrative building ($18M) WATERTOWN ARENA WATERTOWN, SD $35MResponsible for initial development with City officials; achieved consensus on project scope, budget and approval. ALLIANZ FIELD ST. PAUL $196MProject executive with the Minnesota United soccer team. Instrumental in establishing design and construction team contracts and master budgets. Coordinated with City of St. Paul to implement surrounding infrastructure. TARGET CENTER RENOVATION MINNEAPOLIS $145M Part of Tegra team overseeing cost control, contracts and value analysis implementation. AMZOIL ARENA DULUTH $80MResponsible for preconstruction efforts to achieve DECC and UMD hockey needs in multipurpose facility. New parking, skyway, 6,700-seat D1 hockey venue, and disruption avoidance to existing venues were critical in planning efforts. Partner-in-Charge NATE PEARSON RELEVANT PROJECT EXPERIENCE PROJECT ROLE PARTNER NPEARSON@TEGRAGROUP.COM 612.360.6872 YEARS WITH TEGRA 2014–Present EDUCATION, CERTIFICATIONS, LICENSES UNIVERSITY OF MINNESOTA Carlson School of Management MBA IOWA STATE UNIVERSITY Bachelor of Science, Construction Engineering US GREEN BUILDING COUNCIL Green Building Certification Institute, LEED AP BD+C PROFESSIONAL ORGANIZATIONS Design-Build Institute of America (DBIA), Past President Northwest YMCA, Board & Finance Chair PRIOR TO TEGRA MORTENSON CONSTRUCTION CORPORATE MARKET SECTOR LEADER — 5 YEARS RYAN COMPANIES PROJECT MANAGER — 12 YEARS 12 TARGET CENTER RENOVATION CITY OF MINNEAPOLIS $145 MILLION Owner’s Representative on expansion and upgrades for City owned Target Center facility. MULTIPLE GOVERNMENT FACILITIES $500+ MILLIONPre-approval strategy with government stakeholders and staff. Executive oversight of government leader interaction, public hearings, and day-to-day management. TARGET FIELD MINNEAPOLIS $550 MILLION As Executive Project Manager for the Minnesota Twins, responsible for overseeing all aspects of design and construction. Strategic Project Oversight DICK STRASSBURG RELEVANT PROJECT EXPERIENCE PROJECT ROLE PARTNER DSTRASSBURG@TEGRAGROUP.COM 612.695.4842 YEARS WITH TEGRA 1996–Present EDUCATION, CERTIFICATIONS, LICENSES NORTH DAKOTA STATE UNIVERSITY Bachelor of Architecture PROFESSIONAL ORGANIZATIONS Former Board ChairCornerstone Advocacy Services Former Board Member, TreasurerLambda Alpha International Former Board Member Chosen One Adoption Agency PRIOR TO TEGRA THE KEEWAYDIN GROUP TENANT REP FIRM VICE PRESIDENT — 3 YEARS Managed New York City office, lead project manager for Polo Ralph Lauren’s corporate headquarters in Midtown Manhattan. CABOT CABOT AND FORBES NATIONAL REAL ESTATE DEVELOPERPROJECT MANAGER — 6 YEARS Project architect, then in-house project manager for office and industrial park projects. 13 FIVE RELEVANT PROJECTS Two-Sheet Ice Arena in Watertown, South Dakota This project consists of constructing a new two-sheet ice arena in Watertown, SD. The facility will include administration areas, concessions, locker rooms, ice skating rinks, and stadia seating for one rink and bleacher seating for the other. There will be alternates for locker rooms and a Junior team area. Completion is schedule for the end of 2023. Size: 89,125 SF Cost • Total: $36,372,878• Construction Only: $32,043,556Architect: Started as 292 Group; JLG after mergerContractor: RJM Construction is the lead CMAR, partnered with Crestone Builders Client contact information: Scott Gloe, Ice Arena Manager, sgloe@watertownsd.us | (605) 753-3608Preconstruction: 12 months | Construction: 14 monthsGeneral seating: Rink 1: 1,533; Rink 2: 253 Worth noting • Walking track• Press box• Accommodations for a future Juniors team • Two “on ice” patios/clubs • Four main level clubs • One main level loge seating area• Hockey club relationship 14 City of Fairmont Multipurpose and aquatic center Fairmont, MN | $20M 2017 — current Tegra guided City officials and private donors through various design options and pricing exercises to a successful public vote. Team assembly, contracting and master budgeting were critical to moving the project forward. Contact: Paul Hoye, Finance Directorphoye@fairmont.org | 507-238-3934 City of Minneapolis TARGET CENTER RENOVATION $146M 2014 — 2017 Served as lead project manager interacting dailywith City of Minneapolis, MinnesotaTimberwolves | Lynx, and AEG facilities.Responsible for oversight of schedule andbudget while guiding stakeholders to consensusthroughout design and construction. Contact: Jeff Johnson, President and CEO Jeffrey.Johnson@minneapolismn.gov 612-752-8003 FIVE RELEVANT PROJECTS 15 V3 Sports Multipurpose & aquatic center Minneapolis | $22M 2018 — current Provided predesign budgeting, numerous site elevations, City approvals, cost controls, contract negotiations, and navigated escalation issues to deliver a community center in north Minneapolis. Contact: Erika Binger, Executive Director, Founder erika@V3Sports.org | 406-407-5331 FIVE RELEVANT PROJECTS Imagery and map data ©2023, Google Bik e Pat h Cl o s e d Bike Path Clos e dTRAILCLOSEDAHEADJE DUNN BARRIER DETOURDETOUR MAINTAN 4' MIN.SIDEWALK DISMOUN T ANDWALK BICYCLE S TRAILCLOSED AHEADTRAILCLOSED AHEADTRAILCLOSEDAHEADTRAILCLOSEDAHEADDETOURDETOUR DISMOUNTANDWALK BICYCLESDISMOUNTANDWALK BICYCLESNO DATE DWN CKD REVISIONS PHASE 1 of 1 SHEETS Disclaimer This is a proposed traffic control device layout. It has not been preparedby a Professional Engineer and must be approved and accepted by the Road Authority. Safety Signs LLC does not assume any legal liability. 07272023 Ben Phillips N 401 Chicago Ave, Minneapolis, MN 55415N/ABike path closureJE DUNN JOB U.S. Bank Stadium Secured perimeter Minneapolis | $15M 2022 — current Providing oversight for design options, coordination with ASM (operator) and Minnesota Vikings (tenant/team), construction, event disruption avoidance, and permitting for the south, east and north sides of stadium’s new secured perimeter as mandated by U.S. Department of Homeland Security. Contact: Mike Vekich, Chair, MSFA Vekich@MSFA.com | 612-709-6262 16 ADDITIONAL RELEVANT EXPERIENCE Since its inception the Tegra Group has led facility projects spanning leases, purchases, new construction, and remodels for several hundred clients including both public- and private-sector organizations. Facility types have varied extensively, including government facilities, production and assembly plants, corporate headquarters, office facilities, warehouse/production/ distribution facilities, community centers, museums and more. We’re proud to have provided owner’s representation services for these local nonprofit organizations: Aeon American Swedish Institute Avivo Center for Asian Pacific Islanders Chrysalis Center Cornerstone Center Hmong American Partnership Minnesota Children’s Museum Minnesota Humanities Center Minnesota Literacy Council Minnesota Teen Challenge North East Residence Norway House Open Arms of Minnesota Science Museum of Minnesota Second Harvest Heartland Walker Art Center 17 Tegra Group has a extensive and successful history of helping a wide variety of clients with master planning, renovations, expansions and project execution similar to what Edina is about to take on. That list includes: ADDITIONAL RELEVANT EXPERIENCE Allianz Field and Midway Development, St. Paul, MN — over $300M (2018 – current) New Stadium, infrastructure, water cistern and surrounding development CHS Headquarters, Inver Grove Heights, MN — $80M (2015 – 2023) Campus master plan, renovation, new parking ramp City of Fairmont, Fairmont, MN — $20M (2017 – current) Three-site analysis and space planning City of Rapid City, Rapid City, SD — $50M (2019) Downtown block, mix use master plan City of Wayzata, Wayzata, MN — $9M (2017) Parking study and impact to downtown; new parking ramp Graco Office Complex, Dayton, MN — over $200M (2018 – current) 100-acre four-building master plan, new road, infrastructure Portage County Master Planning, Stevens Point, WI — $170M (current) Multiple site location planning, budgeting, scheduling, commission approvals Target Center, Minneapolis, MN — $145M (2015 – 2018) Major renovation, disruption avoidance, event-day planning, multiple stakeholders Target Field, Minneapolis, MN — $550M (2007 – 2010) New Stadium, infrastructure and surrounding development master plan U.S. Bank Stadium, Minneapolis, MN — $15M (current) Exterior plaza disruptions, event-day planning, multiple stakeholders V3 Sports, Minneapolis, MN — $22M (2017 – current) Public and event visitors, limited budget 18 PROCESS AT-A-GLANCE 02 04 06 01 03 05 ASSEMBLE INTEGRATED PROJECT DESIGN TEAM DEVELOP A REALISTIC SCHEDULE DETERMINE AND DEFINE PROJECT NEEDS ESTABLISH A COMPREHENSIVE BUDGET SELECT AND MANAGE PROJECT VENDORS OVERSEE MASTER PLANNING & SUBSEQUENT DESIGN 07 ONGOING CONTRACT MANAGEMENT AND COST CONTROL 08 SUPPORT COMMUNITY ENGAGEMENT EFFORTS 09 THOROUGHLY OUTLINE AND CLEARLY COMMUNICATE NEXT STEPS 19 PROPOSED APPROACH Throughout our combined years of gaining unrivaled professional experience and local industry expertise, Tegra team members have become adept at fine-tuning processes and procedures to the maximum benefit of their clients and their respective projects. Our work for Braemar and the City of Edina will be no different. We will listen closely to your needs and goals and create a customized approach that optimizes efficiencies, adheres to the established timeline, and maximizes opportunities for excellence and success. While the following can and will certainly be amended to suit your needs, this is a comprehensive approach that addresses the Scope of Services stated in the RFQ document. 1. Develop the Schedule Develop a master project schedule with the Braemar and City of Edina project teams. • Understand immediate needs of Phase I and be flexible and ready to react accordingly.• Work with project team to develop and update comprehensive project schedule including general milestone stages such as internal information, document organization, planning, design, City of Edina approvals, agency reviews and approvals, bonding, financing, construction, occupancy, etc.• Organize internal meetings and meetings with stakeholders (including hockey school, figure skating, Velocity, high school team, etc). • When appropriate, provide cost impact considerations for schedule modifications. • Disruption avoidance planning and event planning scenarios. 2. Develop & Monitor Guiding Principles Coordinate sessions of developing Values Viewfinder and Budget Pillars and Values for Braemar and the City of Edina. Monitor and ensuring the goals and values are achieved will be part of the weekly and monthly monitoring. 3. Code & Energy RequirementsAssist the design and engineering teams to identify code requirements specific to immediate and future facilities. Adherence to codes is critical for City of Edina buildings. Energy analysis will be developed for mechanical and electrical options and value-driven decisions. There are design resources and energy company inputs required for full analysis. 4. Design Process Work with the City of Edina to on-board the right architecture and engineering (AE) team. • Provide day-to-day project management throughout the design phases.• Direct the AE team to benchmark comparable existing facilities.• Guide AE team to clearly delineate current need vs forecasted growth vs long term master planning. • Help Braemar and City of Edina discern needs vs wants. • Help prioritize needs based on budget and mechanical end-of-life.• Initiate value engineering efforts as needed.• Facilitate timely City of Edina decisions. • Monitor AE for compliance with contractual responsibilities. 20 5. Internal Information Gathering, Project History Understand and work with Braemar and the City of Edina. • Understand current Braemar users, stakeholders, and interested party needs. • Review previous project-related history, due diligence, additional information. • Review up to date information of design documents, programing, space studies. • Confirm existing conditions and factor renovation into the Phase I project. • Review the needs and assessment of regulatory conditions impacting campus redevelopment. (i.e. zoning, parking, public utilities, traffic, residential relocation, etc.) 6. Project Staffing Work jointly with Braemar and City of Edina project team to identify project team members (internal and external) and identify roles and responsibilities. Develop and maintain project team directory and organizational charts. Update City Council, City stakeholders, Braemar staff, and other stakeholders as requested/needed. 7. Overall Budget Management Develop conceptual master project budgets which includes soft costs, hard construction costs, furniture, fixtures, and equipment (FF&E) and project contingencies for each of the various scenarios and options; and build consensus for annual cost escalation factor. • Provide quick and real time input on Phase I. • Review status of financing considerations to date. • Assist with developing a project financing structure and cash flow model aligned with estimated project costs. 8. Monthly Progress Reports Establish content to be included in monthly report with Braemar and City of Edina project teams. Update and distribute progress reports monthly. Use benchmarks and note progress made to identify risks and focus points. Information includes: Budget, schedule, photos, metrics, disruption avoidance, 3 week look ahead planning, needs of the City, etc. 9. Review & Comment on Documents Promote day-to-day interaction between the project design, contractor and ownership teams during all design phases. Use Tegra’s historical data as well as current market conditions to provide detailed comments on drawings at 30% SD, 60% DD, end of DD, and 80% CD. PROPOSED APPROACH (Continued) 21 10. Contract & Manage Consultants • Provide feedback and options for delivery method of Phase I and Phase II. • Assist in the selection process of AE and CM contracted parties.• Draft RFPs which are clearly defined. • Review proposal responses. • Provide comparative analysis of proposals, schedule, organize and facilitate interviews as needed. • Negotiate the business terms of the contract agreement with appropriate phases of the work.• Interface with City of Edina legal advisors to document agreed upon terms and conditions. 11. Review Pay Applications Develop risk management systems to evaluate potential financial and schedule risks; track approved and pending change orders, looming risks, analysis of budget/contingency; assist the project design team in their review and evaluation of costs. 12. Attend all Design Meetings / Weekly Meetings Establish agendas, facilitate with City of Edina project team, outline tasks/goals, determine action Items, document and distribute minutes. Design work sessions will be documented by the design team, but reviewed prior to distribution 13. Site Operations & Future Needs Document lessons learned from previous studies, community use, and project initiatives; identify how, or if, current circumstances are different than when previous studies were initiated and eventually rejected. 14. Community Engagement Determine availability and desired level of stakeholder involvement in process; assist in building consensus regarding the role of committees, how and when they are engaged; assist in building consensus of what, when and how information will be shared with the public. 15. Presentations & Charrettes Work with the AE to create presentation drawings and other materials as required for public approvals and stakeholder engagement. • Work with the project team to create presentation materials. • Meet with City of Edina and key project supporters, committees, and staff to address project status, budget, schedule, and other items as requested. PROPOSED APPROACH (Continued) 22 COMMUNICATIONS PLAN Clients have repeatedly told us that they appreciate our passion and knowledge as well as the attention we give to the details on their projects. Our approach to project management is hands-on. We love our work and will do whatever it takes to deliver the project as you intend. Our team thoroughly enjoys the relationships we form along the way — and central to that relationship-building is respectful, timely and thorough communication. Transparency. Timeliness. Teamwork. These are the foundation of excellent project communication, and they will be the bedrock communication principles for Braemar and the City of Edina’s endeavor. But the biggest key to successful communication? Listening. It is our top priority to make sure our clients and project stakeholders always feel heard. Teamwork Complex projects do not end up on time, on budget and with all program requirements fulfilled without a well-organized and well-managed team. Roles and responsibilities must be clearly identified, effectively communicated, and well understood. We use team management strategies and tactics ranging from one-on-one discussions to formal partnering sessions to ensure everyone is on the same page. Timely Recommendations and Rationale TEGRA is committed to helping clients avoid surprises. As such, we will communicate any recommended testing (e.g., facade review, roofing studies) and related costs to the team in a timely manner that allows for thorough discussion. And, because we consistently have our finger on the pulse of the local market and industry as a whole, we will advise promptly regarding cost escalation, changes in scheduling, challenges in procurement, etc. Communication ProtocolsWe believe it is our responsibility to establish and maintain effective communication paths and tools for the project team and various stakeholders. Creating a high functioning team often requires protocols for project-related emails, web-based visuals, formats for timely and user-friendly meeting minutes, agendas, etc. Good communication on complex projects requires more than a free flow of project related information to all parties involved. It’s essential to provide appropriate levels of information to relevant parties with the goal of streamlining, maximizing and respecting everyone’s time. 23 COMMUNICATIONS PLAN (continued) At minimum, we intend to: • Develop, propose, and implement project communication protocols.• Act as the “project point person” with Braemar and the City of Edina project team. • Communicate with the Architect and Engineering (“AE”) team. • Work with specialized subject matter experts, vendors, and service providers. • Prepare and respond to emails and phone calls in a timely and respectful manner. • Review service provider requests and requirements in corresponding coordinated input.• Interact with City of Edina staff members and other stakeholders. • Prepare for and actively participate in regularly scheduled meetings and design meetings. 24 Our initial tasks to organize Phase 1 as quickly as possible include the following… 1. Identify and prioritize Phase I issues. a. Ice, back of house, mechanical / electrical, structural, ADA, etc.b. Understand current status of the facility. 2. On board design and construction partners for Phase I. a. We can bring on partners with an RFQ process with a definitive scope of work. 3. Price and schedule Phase I issues.a. With the help of the construction partner, we can use trades to assist with actual pricing. 4. Prioritize the scope of work and design accordingly. • 1 = failure imminent, safety• 2 = life expectancy exhausted • 3 = easy spend, easy fix, high-cost impact • 4 = needs repair, but has time for consideration • 5 = medium impact, more expense 5. Procure equipment as necessary. 6. Factor into Phase I any potential Phase II efforts. Other larger picture tasks to be determined during Phase I planning. 1. Identify the facility’s stakeholders / users. Timing, duration, dates, needs, etc.a. We are accustomed to this, scheduling around game days, event days.b. Showcase hockey, youth, high school, breakaway, special training, figure skating, Velocity and General sports. c. Event and daily parking. 2. Master planning prioritization and efficiencies of Phase II 3. Understand the risks involved with the project. Identify downtimes, disruptions, lead times, etc. 4. Analyze the efficiencies/sustainability/operational costs of new equipment. 5. Generate competitive pricing process and establish an overall budget. DELIVERABLES AND DETAILED WORK PLAN 25 SCHEDULE 26 PROPOSED SCOPE OF SERVICES 27 PROPOSED SCOPE OF SERVICES 28 PROPOSED SCOPE OF SERVICES 29 Tegra will enthusiastically serve the project as an integral part of the Braemar and City of Edina teams. We are proud to be currently working with the City of Edina on the Fire Station project and therefore understand your Values Viewfinder and Budget Pillars and Values, which we will continue to support and champion. Our vast experience with municipal projects — and their inherent challenges — uniquely positions us to guide the Braemar and City Project Team in the creation of a facility that meets current and future civic needs, sustainably enhances the quality of life in Edina, and fully engages residents along the way. We believe strongly in the value of stewardship and have long used that as a guiding principle in the way we serve our clients and, by extension, serve their stakeholders. ONE VISION, SHARED GOALS 30 RATE SCHEDULE 31 MANDATORY REQUIREMENTS Q/A If selected to provide Owner’s Representative Services for City of Edina, Tegra Group commits to enter the work immediately upon notification of selection. This statement of commitment further confirms that Tegra Group has adequate staff in place to meet the requirements of the work. Tegra has not been involved with liquidated damages on any project in our 26 years in business. We have also delivered every project on time and on budget. Tegra is an S Corporation in the state of Minnesota, is properly licensed, and has no current projects in which working with the City of Edina will cause a conflict of interest. Regarding the contract in RFQ: We anticipate a discussion of scope and terms. STATEMENT OF NON-COLLUSION If selected to provide Owner’s Representative Services for City of Edina, Tegra Group commits to enter the work immediately upon notification of selection. This statement of commitment further confirms that Tegra Group has adequate staff in place to meet the requirements of the work. 32 THANK YOU 26 PROPOSED SCOPE OF SERVICES 27 PROPOSED SCOPE OF SERVICES 28 PROPOSED SCOPE OF SERVICES Date: February 20, 2024 Agenda Item #: VI.Z. To:Mayor and City Council Item Type: Report / Recommendation From:Twila Singh, Organics Recycling Coordinator Item Activity: Subject:Resolution No. 2024-20: Approving Hennepin County Organics Drop Off Grant Agreement Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Hennepin County Organics Recycling Drop Off Grant Agreement INTRODUCTION: In November 2023, the City of Edina opened three public drop-off locations for apartment dwellers that wanted to participate in the organics recycling program. T hese sites have become popular and there is a growing demand to increase the number of sites. This grant would fund the three existing sites and add two more locations for Edina residents. This is a three year grant from Hennepin County, in which the work has already begun. ATTACHMENTS: Description Resolution No. 2024-20: Approving Organics Drop Off Grant Agreement Hennepin County Organics Drop Off Grant Agreement RESOLUTION NO. 2024-20 APPROVING HENNEPIN COUNTY ORGANICS DROP-OFF GRANT AGREEMENT WHEREAS, the City of Edina has applied for and received a grant from Hennepin County Department of Energy and Environment under the Organics Drop-Off Grant Program in the amount of $12,000 to expand the City of Edina’s organics drop-off capacity and provide additional locations for residents to participate in this waste diversion effort. NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council hereby accepts the Organics Drop-off Grant, and authorizes the Mayor and City Manager to sign the grant agreement on its behalf. Passed and adopted: February 20, 2024. Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of February 20, 2024, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of , 2024. ________________________________ City Clerk Contract No: PR00005863 ORGANICS DROP-OFF GRANT AGREEMENT This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300 Government Center, Minneapolis, Minnesota 55487, on behalf of the Hennepin County Department of Environment and Energy, 701 Fourth Avenue South, Suite 700, Minneapolis, Minnesota 55414 ("COUNTY"), and CITY OF EDINA, 4801 West 50th Street, Edina, Minnesota 55424-1394 ("GRANTEE"), a Minnesota government entity. The parties agree as follows: 1. TERM AND AMOUNT OF GRANT GRANTEE shall complete all grant requirements ("Grant Requirements"), if any, commencing January 22, 2024 and expiring January 22, 2026 unless cancelled or terminated earlier in accordance with the provisions herein. The total amount of this grant is Twelve Thousand Dollars and no/100 ($12,000.00) ("Grant Funds"). 2. GRANT REQUIREMENTS GRANTEE shall complete grant project ("Project") as fully described in Attachment A and shall implement the Project within the parameters described below. Eligible Project expenses include: • Hauling and disposal • Dumpsters or carts • Construction (enclosure, pad, etc.) • County-approved promotions • Other supplies and services approved by the COUNTY Ineligible Project expenses include, but are not limited to: • Staff time • Cleaning and general site maintenance • Security cameras • Signage and educational materials provided by the county All Grant Funds provided by the COUNTY over the term of this Agreement shall be used solely for Eligible Project expenses as described above and within the Project Budget, as described in Attachment A. The GRANTEE shall not retain any Grant Funds in excess of actual Eligible Project expenses and shall return any such excess Grant Funds to the COUNTY upon completion of the Project. 1 3. GRANT DISBURSEMENT The COUNTY will make two payments to the GRANTEE. The first payment of $9,000.00, seventy-five percent of the total grant amount, shall be disbursed upon execution of the Agreement. The final payment of $3,000.00, twenty-five percent of the total grant amount, shall be disbursed upon completion of the Project. Except for the payments expressly set forth herein, costs and expenses for travel, airfare, lodging, per diem, parking, mileage, ground transportation, and all other costs or expenses shall be paid by GRANTEE and not reimbursed by COUNTY. Payments shall be made pursuant to the provisions herein and COUNTY's then applicable payment policies, procedures, rules and directions. COUNTY is not responsible for remedying fraudulent or unauthorized payments requested in GRANTEE's name. 4. INDEPENDENT GRANTEE GRANTEE shall select the means, method, and manner of performing Grant Requirements. Nothing is intended nor should be construed as creating or establishing the relationship of a partnership or a joint venture between the parties or as constituting GRANTEE as the agent, representative, or employee of COUNTY for any purpose. GRANTEE is and shall remain an independent contractor under this Agreement. GRANTEE shall secure at its own expense all personnel required in completing Grant Requirements under this Agreement. GRANTEE's personnel and/or subcontractors engaged to perform any work required by this Agreement will have no contractual relationship with COUNTY and will not be considered employees of COUNTY. COUNTY shall not be responsible for any claims related to or on behalf of any of GRANTEE's personnel, including without limitation, claims that arise out of employment or alleged employment under the Minnesota Unemployment Insurance Law (Minnesota Statutes Chapter 268) or the Minnesota Workers' Compensation Act (Minnesota Statutes Chapter 176) or claims of discrimination arising out of applicable law, against GRANTEE, its officers, agents, contractors, or employees. Such personnel or other persons shall neither accrue nor be entitled to any compensation, rights, or benefits of any kind from COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, workers' compensation, unemployment compensation, disability, severance pay, and retirement benefits. 5. NON-DISCRIMINATION A. In accordance with COUNTY's policies against discrimination, GRANTEE shall not exclude any person from full employment rights nor prohibit participation in or the benefits of any program, service or activity on the grounds of any protected status or class, including but not limited to race, color, creed, religion, national origin, sex, gender expression, gender identity, age, disability, marital status, Grant Form 101 (Revised 08/2023) sexual orientation, or public assistance status. No person who is protected by applicable law against discrimination shall be subjected to discrimination. B. COUNTY encourages GRANTEE to develop and implement a policy promoting diversity, equity, and inclusion in GRANTEE's workplace. 6. AFFIRMATIVE ACTION INTENTIONALLY OMITTED 7. INDEMNIFICATION GRANTEE shall defend, indemnify, and hold harmless COUNTY, its present and former officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including attorney's fees, resulting directly or indirectly from any act or omission of GRANTEE, a subcontractor, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of this Agreement, and against all loss by reason of the failure of GRANTEE to perform any obligation under this Agreement. For clarification and not limitation, this obligation to defend, indemnify and hold harmless includes but is not limited to any liability, claims or actions resulting directly or indirectly from alleged infringement of any copyright or any property right of another, the employment or alleged employment of GRANTEE personnel, the unlawful disclosure and/or use of protected data, or other noncompliance with the requirements of these provisions. 8. INSURANCE Each party warrants that it has a purchased insurance or a self-insurance program sufficient to meet its liability obligations and, at a minimum, to meet the maximum liability limits of Minnesota Statutes Chapter 466. This provision shall not be construed as a waiver of any immunity from liability under Chapter 466 or any other applicable law. 9. DUTY TO NOTIFY GRANTEE shall promptly notify COUNTY of any demand, claim, action, cause of action or litigation brought against GRANTEE, its employees, officers, agents or subcontractors, which arises out of the services described in this Agreement. GRANTEE shall also notify COUNTY whenever GRANTEE has a reasonable basis for believing that GRANTEE and/or its employees, officers, agents or subcontractors, and/or COUNTY, might become the subject of a demand, claim, action, cause of action, administrative action, criminal arrest, criminal charge or litigation arising out of this Agreement. Grant Form 101 (Revised 08/2023) 10. DATA, SYSTEMS, AND INTELLECTUAL PROPERTY A. GRANTEE, its officers, agents, owners, partners, employees, volunteers and subcontractors shall, to the extent applicable, abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13 (MGDPA) and all other applicable law, rules, regulations and orders relating to data or the privacy, confidentiality or security of data. For clarification and not limitation, COUNTY hereby notifies GRANTEE that the requirements of Minnesota Statutes section 13.05, subd. 11, apply to this Agreement. GRANTEE shall promptly notify COUNTY if GRANTEE becomes aware of any potential claims, or facts giving rise to such claims, under the MGDPA or other data, data security, privacy or confidentiality laws, and shall also comply with the other requirements of this Section. Classification of data, including trade secret data, will be determined pursuant to applicable law and, accordingly, merely labeling data as "trade secret" by GRANTEE does not necessarily make the data protected as such under any applicable law. B. INTENTIONALLY OMITTED. C. INTENTIONALLY OMITTED. D. INTENTIONALLY OMITTED. E. Upon expiration, cancellation or termination of this Agreement: (1) At the discretion of COUNTY and as specified in writing by the Contract Administrator, GRANTEE shall deliver to the Contract Administrator all County Data so specified by COUNTY. (2) COUNTY shall have full ownership and control of all such County Data. If COUNTY permits GRANTEE to retain copies of the County Data, GRANTEE shall not, without the prior written consent of COUNTY or unless required by law, use any of the County Data for any purpose or in any manner whatsoever; shall not assign, license, loan, sell, copyright, patent and/or transfer any or all of such County Data; and shall not do anything which in the opinion of COUNTY would affect COUNTY's ownership and/or control of such County Data. (3) Except to the extent required by law or as agreed to by COUNTY, GRANTEE shall not retain any County Data that are confidential, protected, privileged, not public, nonpublic, or private, as those classifications are determined pursuant to applicable law. In addition, GRANTEE shall, upon COUNTY's request, certify destruction of any County Data so specified by COUNTY. Grant Form 101 (Revised 08/2023) 11. RECORDS — AVAILABILITY/ACCESS Subject to the requirements of Minnesota Statutes section 16C.05, subd. 5, COUNTY, the State Auditor, or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of GRANTEE and involve transactions relating to this Agreement. GRANTEE shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its expiration, cancellation or termination. 12. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS A. GRANTEE binds itself, its partners, successors, assigns and legal representatives to COUNTY for all covenants, agreements and obligations herein. B. GRANTEE shall not assign, transfer or pledge this Agreement and/or the Grant Requirements, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of COUNTY. A consent to assign shall be subject to such conditions and provisions as COUNTY may deem necessary, accomplished by execution of a form prepared by COUNTY and signed by GRANTEE, the assignee and COUNTY. Permission to assign, however, shall under no circumstances relieve GRANTEE of its liabilities and obligations under the Agreement. C. GRANTEE shall not subcontract this Agreement and/or the Grant Requirements, whether in whole or in part, without the prior written consent of COUNTY. Permission to subcontract, however, shall under no circumstances relieve GRANTEE of its liabilities and obligations under the Agreement. Further, GRANTEE shall be fully responsible for the acts, omissions, and failure of its subcontractors in the performance of the Grant Requirements, and of person(s) directly or indirectly employed by subcontractors. Contracts between GRANTEE and each subcontractor shall require that the subcontractor's services be performed in accordance with this Agreement. GRANTEE shall make contracts between GRANTEE and subcontractors available upon request. For clarification and not limitation of the provisions herein, none of the following constitutes assent by COUNTY to a contract between GRANTEE and a subcontractor, or a waiver or release by COUNTY of GRANTEE full compliance with the requirements of this Section: (1) COUNTY's request or lack of request for contracts between GRANTEE and subcontractors; (2) COUNTY's review, extent of review or lack of review of any such contracts; or (3) COUNTY's statements or actions or omissions regarding such contracts. D. INTENTIONALLY OMITTED. Grant Form 101 (Revised 08/2023) 13. MERGER, MODIFICATION AND SEVERABILITY A. The entire Agreement between the parties is contained herein and supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. GRANTEE and/or COUNTY are each bound by its own electronic signature(s) on this Agreement, and each agrees and accepts the electronic signature of the other party. B. Any alterations, variations or modifications of the provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. Except as expressly provided, the substantive legal terms contained in this Agreement, including but not limited to Indemnification, Insurance, Merger, Modification and Severability, Default and Cancellation/Termination or Minnesota Law Governs may not be altered, varied, modified or waived by any change order, implementation plan, scope of work, development specification or other development process or document. C. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. 14. DEFAULT AND CANCELLATION/TERMINATION A. If GRANTEE fails to perform any of the provisions of this Agreement, fails to administer the work so as to endanger the performance of the Agreement or otherwise breaches or fails to comply with any of the terms of this Agreement, it shall be in default. Unless GRANTEE's default is excused in writing by COUNTY, COUNTY may upon written notice immediately cancel or terminate this Agreement in its entirety. Additionally, failure to comply with the terms of this Agreement shall be just cause for COUNTY to delay payment until GRANTEE's compliance. In the event of a decision to withhold payment, COUNTY shall furnish prior written notice to GRANTEE. B. Notwithstanding any provision of this Agreement to the contrary, GRANTEE shall remain liable to COUNTY for damages sustained by COUNTY by virtue of any breach of this Agreement by GRANTEE. Upon notice to GRANTEE of the claimed breach and the amount of the claimed damage, COUNTY may withhold any payments to GRANTEE for the purpose of set-off until such time as the exact amount of damages due COUNTY from GRANTEE is determined. Following notice from COUNTY of the claimed breach and damage, GRANTEE and COUNTY shall attempt to resolve the dispute in good faith. Grant Form 101 (Revised 08/2023) C. The above remedies shall be in addition to any other right or remedy available to COUNTY under this Agreement, law, statute, rule, and/or equity. D. COUNTY's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. E. This Agreement may be cancelled/terminated with or without cause by COUNTY upon thirty (30) days' written notice. F. If this Agreement expires or is cancelled or terminated, with or without cause, by either party, at any time, GRANTEE shall not be entitled to any payment, fees or other monies except for payments duly invoiced for then-delivered and accepted deliverables/milestones pursuant to this Agreement. In the event GRANTEE has performed work toward a deliverable that COUNTY has not accepted at the time of expiration, cancellation or termination, GRANTEE shall not be entitled to any payment for said work, including but not limited to incurred costs of performance, termination expenses, profit on the work performed, other costs founded on termination for convenience theories or any other payments, fees, costs or expenses not expressly set forth in this Agreement. G. Upon written notice, COUNTY may immediately suspend or cancel/terminate this Agreement in the event any of the following occur: (i) COUNTY does not obtain anticipated funding from an outside source for this project; (ii) funding for this project from an outside source is withdrawn, frozen, shut down, is otherwise made unavailable or COUNTY loses the outside funding for any other reason; or (iii) COUNTY determines, in its sole discretion, that funding is, or has become, insufficient. COUNTY is not obligated to pay any Grant Funds related to the performance of any Grant Requirements occurring after the notice and effective date of the suspension or cancellation/termination. In the event COUNTY suspends, cancels or terminates this Agreement pursuant to this paragraph, COUNTY shall pay any amount due and payable prior to the notice of suspension or cancellation/termination except that COUNTY shall not be obligated to pay any amount as or for penalties, early termination fees, charges, time and materials for Grant Requirements not then performed, costs, expenses or profits on work done. H. GRANTEE vhas an affirmative obligation, upon written notice by COUNTY that this Agreement may be suspended or cancelled/terminated, to follow reasonable directions by COUNTY, or absent directions by COUNTY, to exercise a fiduciary obligation to COUNTY, before incurring or making further costs, expenses, obligations or encumbrances arising out of or related to this Agreement. 15. SURVIVAL OF PROVISIONS Grant Form 101 (Revised 08/2023) Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement do survive such term, cancellation or termination. Such provisions include but are not limited to: INDEPENDENT GRANTEE; INDEMNIFICATION; INSURANCE; DUTY TO NOTIFY; DATA, SYSTEMS, AND INTELLECTUAL PROPERTY; RECORDS-AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION/TERMINATION; MEDIA OUTREACH; and MINNESOTA LAW GOVERNS. 16. GRANT ADMINISTRATION In order to coordinate the services of GRANTEE with the activities of the Department of Environment and Energy so as to accomplish the purposes of this Agreement, Amy Maas, Wasted Reduction and Recycling Specialist, who can be reached at 612-348-6848 or amy.maas@hennepin.us, or their successor ("Grant Administrator"), shall manage this Agreement on behalf of COUNTY and serve as liaison between COUNTY and GRANTEE. Twila Singh, who can be reached at 952-826-1657 or TSingh@EdinaMN.gov, shall manage the agreement on behalf of GRANTEE. GRANTEE may replace such person but shall immediately give written notice to COUNTY of the name, phone number and email (if available) of such substitute person and of any other subsequent substitute person. 17. COMPLIANCE AND NON-DEBARMENT CERTIFICATION A. GRANTEE shall comply with all applicable law, conditions of any funding sources, regulations, rules and ordinances currently in force or later enacted. B. GRANTEE certifies that it is not prohibited from doing business with either the federal government or the state of Minnesota as a result of debarment or suspension proceedings. GRANTEE shall immediately notify COUNTY if GRANTEE is debarred or suspended during the term of this Agreement. 18. RECYCLING COUNTY encourages GRANTEE to have a single-sort recycling program or provide recycling service for at least three types of materials, which may include food waste. COUNTY also encourages GRANTEE to educate employees about the recycling program. 19. NOTICES Unless the parties otherwise agree in writing, any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing and shall be sent registered or certified mail. Notices to COUNTY shall be sent to the Grant Form 101 (Revised 08/2023) County Administrator with a copy to the originating COUNTY department at the address given in the opening paragraph of this Agreement. Notice to GRANTEE shall be sent to the address stated in the opening paragraph of this Agreement or to the address stated in GRANTEE's Form W-9 provided to COUNTY. 20. CONFLICT OF INTEREST GRANTEE affirms that to the best of GRANTEE's knowledge, GRANTEE's involvement in this Agreement does not result in a conflict or potential conflict of interest with any party or entity which may be affected by the terms of this Agreement. Should any conflict or potential conflict of interest become known to GRANTEE, GRANTEE shall immediately notify COUNTY of the conflict or potential conflict, specifying the part of this Agreement giving rise to the conflict or potential conflict, and advise COUNTY whether GRANTEE will or will not resign from the other engagement or representation. A conflict or potential conflict may, in COUNTY's discretion, be cause for cancellation or termination of this Agreement. 21. MEDIA OUTREACH GRANTEE shall notify COUNTY, prior to publication, release, or occurrence of any Outreach (as defined below). The parties shall coordinate to produce collaborative and mutually acceptable Outreach. For clarification and not limitation, all Outreach shall be approved by COUNTY, by and through its Public Relations Officer or their designee(s), prior to publication or release. As used herein, the term "Outreach" shall mean all media, social media, news releases, external facing communications, advertising, marketing, promotions, client lists, civic/community events or opportunities, and/or other forms of outreach created by, or on behalf of, GRANTEE (i) that reference or otherwise use the term "Hennepin County" or any derivative thereof; or (ii) that directly or indirectly relate to, reference, or concern the County of Hennepin, this Agreement, the services performed hereunder, or COUNTY personnel, including but not limited to COUNTY employees and elected officials. 22. MINNESOTA LAWS GOVERN The laws of the state of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, state of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the state of Minnesota. 23. HENNEPIN COUNTY PERSONAL TAX AND PROPERTY TAX GRANTEE affirms that it and its officers have paid all Hennepin County personal property taxes and property taxes due on all of its Hennepin County properties for taxes owed on or before the date of the execution of this contract. If COUNTY finds that Grant Form 101 (Revised 08/2023) property taxes have not been paid by GRANTEE, GRANTEE's owner and GRANTEE's board of directors (if any), COUNTY may refuse to disburse funds or require the return of all or part of the funds already disbursed. THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK Grant Form 101 (Revised 08/2023) COUNTY ADMINISTRATOR APPROVAL COUNTY OF HENNEPIN Reviewed for COUNTY by STATE OF MINNESOTA the County Attorney's Office: By: Reviewed for COUNTY by: Document Assembled by: Amy Maas (F4 12, 2024 10:25 CST) Amy Maas E-signed 2024-02-12 10:25AM CST Amy.Maas@hennepin.us Hennepin County Business Recycling Specialist ICIAttachments Grant Form 101 (Revised 08/2023) GRANTEE GRANTEE warrants that the person who executed this Agreement is authorized to do so on behalf of GRANTEE as required by applicable articles, bylaws, resolutions or ordinances.* By: By: *GRANTEE represents and warrants that it has submitted to COUNTY all applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's delegation of authority. Documentation is not required for a sole proprietorship. Grant Form 101 (Revised 08/2023) HENNEPIN COUNTY MINNESOTA Application for Organics Drop-Off funding Complete this document to fill out your grant application. You may contact county staff with questions or for assistance before submitting (Amy.Maas@hennepin.us or 612-348-6848). Submit your completed application, a photo or map of proposed site, an approval letter or email from your city recycling coordinator and any other supporting documents through the Supplier Portal. Applicant information Organization: City of Edina Address: 6250 Tracy Ave, Edina, MN 55436 Contact name: Twila Singh Title: Organics Coordinator Phone: 952-826-1657 Email: tsingh@edinamn.gov Proposed site information Address of the site: 1. Edina Senior Center - 5280 Grandview Square # 101, Edina, MN 55436 2. Centennial Lakes Park - 7499 France Ave S, Edina, MN 55435 3. Community Garden (behind Southdale YMCA) - 7355 York Ave S, Edina, MN 55435 4. Alden Park- 6750 Belmore Ln, Edina, MN 55343 5. Pamela Park- 6117 Brookview Ave, Edina, MN 55424 Who will manage the site? Name: Twila Singh Email: tsingh@edinamn.gov Phone: 952-826-1657 When will the site be open? Hours/days: 24/7 @ 365 days a year Please describe the site and provide a map or photo of the location: Map of drop sites included at end of application. Why did you choose this site? These sites are all heavily trafficked by apartment dwellers and are located in the parts of our city with a dense multi-family population. Who will use this site? Intended users are people that frequent the area that are not serviced by the residential curbside program. Current users are primarily Edina, Richfield, and Bloomington residents. Why is funding needed Three sites have been active for two years but eventually the for this site? hauler will need to re-coup some costs associated with hauling here, and they are becoming more popular and more heavily used. Carts at the first three sites were used for specific programming like the Farmer's Market vendors and the Community Gardens. Carts were left there after the season ended with nothing published or made public. Information was published on November 1st due to high demand, and 2 additional sites are planned. Project budget Fill in the following table to estimate what your project will cost and list your requested funds. Eligible expenses are suggested; the grant covers two years of your three-year commitment. Expense Projected Budget Hauling/disposal costs site: $6,000.00 Total yearly cost estimate at $100/month per Total cost for two-year project: $12,000.00 Dumpsters, carts N/A Construction (enclosure, pad, etc.) N/A Promotions (describe): N/A Other supplies or services (describe): N/A Total request for funding from the county $12,000 In-kind expenses Please explain how you plan to cover expenses not provided by the grant, such as staff time needed to administer the program, general site cleaning and maintenance, ongoing hauling costs and anything else you expect your program to require: Organics programming at the site is already being covered by administrative fees collected by the city. No further costs are expected beyond hauling costs at this time. Implementation Timeline Please include a general implementation timeline with steps and dates, including promoting the site and educating users about organics. Insert rows as needed. Task Date Send out communications and sign ups Late January 2024 Monthly education and introductory emails sent out January 2024-ongoing Weekly tracking/ site management Already ongoing- to be continued Program goals and performance How many people do you expect to use the site? These sites would serve 300 residents/per site. At 5 sites that's 1500 residents and primarily multi-family dwellers. Combined, all five sites would bring in about 800lbs per week, about 41,000Ibs per year How will users sign up? Through Google Forms How do you plan to measure or estimate the volume/weight of organics collected? Volume is tracked on a weekly basis prior to hauling. Will you use any other targets to measure your site's performance? If so, explain. Yes, I measure contamination % as well. How will you handle contamination? If it can be extracted safely, I physically remove from the carts. What will you do if you find the service level is not enough or needs to be adjusted? I will discuss with the hauler and adjust. The current estimates are for the highest possible service levels that we can anticipate. Hauling Please fill out the table below to describe your plan for collecting and hauling organics: Hauler Type of container (carts, dumpsters) How many? Volume How often will these be serviced? Vierkant Disposal Carts 2 per location (10 total) 64 gallons Weekly Next steps • Proposals will be evaluated by the county • Applicant will be contacted to schedule a site visit of the proposed location and respond to any questions about application • Upon approval, the grant contract will be routed for signatures • The county will make two payments to the grantee, one upon execution of the service agreement (75%) and one upon completion of the project and submittal of final report (25%) ayEa\---:4) Organics • Drop Sites -<k> LOUIS PARK N. 0 BAR map date: 12/20/2023 4,000 8,000 1 Feet Organics Recycling Drop Off - Edina Organics drop-off site • MINNETONKA ‘.• Pamela Park Nib? Population Vulnerability 15 - 50 51 - 85 86 - 125 ▪ 126 - 245 Edina <,Sen;ior Center EDINA e0 Centennial, LakesTark Z. ...t:±3LOOMINGTON46 O Recycling Program Outreach - Historical O Multifamily Properties - 2022 County Parcels ▪ Apartment 1.1 Condominium 0 Low Income Rental Edina Senior Center 5280 Grandview Square The organics bin is located on the east side of the Senior Center building. Community Garden 7355 York Ave. S. The organics bin is located at the entrance of the Community Garden. Centennial Lakes Park 7499 France Ave. S. The organics bin is located on the first level of the northern Centennial Lakes Park parking ramp, underneath Homegoods. Date: February 20, 2024 Agenda Item #: VI.AA. To:Mayor and City Council Item Type: Report / Recommendation From:Gillian Straub, City Management Fellow Item Activity: Subject:Approve Out-of-State Travel for City Council Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve out-of-state travel for two Council Members for March 10-13, 2024, to attend the National League of Cities (NLC) Congressional City Conference in Washington, D.C. INTRODUCTION: Staff requests approval from the City Council, per the City’s Elected Official Out-of-State Travel Policy, to attend the National League of Cities (NLC) Congressional City Conference in Washington, D.C., from March 10-13. P er the policy, up to three Council Members may attend in 2024. Council Members Jackson and Agnew request attendance for 2024. The estimated cost is $3,000 per attendee. T he City Manager has confirmed that sufficient funds for this expense are included in the City's 2024 budget. Date: February 20, 2024 Agenda Item #: VI.AB. To:Mayor and City Council Item Type: Report / Recommendation From:Kari Sinning, Deputy City Clerk Item Activity: Subject:Approve Temporary Intoxicating On-Sale Liquor License for Our Lady of Grace Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Temporary On-Sale Intoxicating Liquor License for Our Lady of Grace Church. INTRODUCTION: Our Lady of Grace Catholic Church, located at 5071 Eden Avenue, has applied for a Temporary On-Sale Intoxicating Liquor License for an event they are holding on March 8, 2024 from 4:30 p.m. - 8:00 p.m. T he event is called Men’s Club Fish Fry and is being held at Our Lady of Grace Catholic Church. The event will be held in the on-site designated areas. The applicants are eligible for the liquor license and have submitted plans to meet the special requirements for a Temporary Liquor License under City Code. There have been no problems with prior temporary licenses at this facility. The Edina Police Department will be hired as security for this event. Date: February 20, 2024 Agenda Item #: VI.AC. To:Mayor and City Council Item Type: Report / Recommendation From:Kari Sinning, Deputy City Clerk Item Activity: Subject:Approve Temporary Intoxicating On-Sale Liquor License for Midwest Rett Syndrome Foundation Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Temporary On-Sale Intoxicating Liquor License for the Midwest Rett Syndrome Foundation. INTRODUCTION: Midwest Rett Syndrome Foundation has applied for a Temporary On-Sale Intoxicating Liquor License for an event they are holding from March 15-17, 2024 from 5:00 p.m. - 10:00 p.m. The event is called the 2024 Moose Winter Classic Hockey Tournament and is being held at Minnesota Made Ice Arena, 7300 Bush Lake Rd. The event will be held in the on-site designated areas. T he applicants are eligible for the liquor license and have submitted plans to meet the special requirements for a Temporary Liquor License under City Code. There have been no problems with prior temporary licenses at this facility. American Security will be hired as security for this event. Date: February 20, 2024 Agenda Item #: VII.A. To:Mayor and City Council Item Type: Other From:Jennifer Bennerotte, Communications Director Item Activity: Subject:Proclamation: Government Communicators Day Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Proclaim February 24, 2024 "Government Communicators Day" in Edina. INTRODUCTION: Government units across the country will celebrate Government Communicators Day Feb. 24, to celebrate the work of public servants who work to provide information to their communities. ATTACHMENTS: Description Proclamation: Government Communicators Day GOVERNMENT COMMUNICATORS DAY February 24, 2024 WHEREAS, the role of government communications professions is to inform, educate and engage their communities; and WHEREAS, robust communication in government creates trust and inspires residents to take action and be involved; and WHEREAS, government communications create relationships and calls to action, build awareness and understanding through storytelling, engage and foster engagement on civic issues and use all channels to include people in critical decisions; and WHEREAS, it is essential to have strong communications in government because it is a foundational element of living in a democracy where citizens have the freedom to make their voice heard; and WHEREAS, the City of Edina is proud and has deep gratitude and recognition for government communicators’ professionalism, dedication, hard work, commitment, enthusiasm and sacrifice; NOW, THEREFORE, the City Council of the City of Edina, MN, hereby proclaim February 24, 2024 as GOVERNMENT COMMUNICATORS DAY and encourage all residents to thank the members of the City staff who have dedicated their careers to ensure the City of Edina has effective, impactful and successful communication strategies that resonate and are relevant. Dated this 20th day of February 2024. _________________________________ James B. Hovland, Mayor Date: February 20, 2024 Agenda Item #: VIII.A. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2024-18: Accepting Donations Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2024-18 accepting donations. INTRODUCTION: To comply with State Statute, all donations to the City must be accepted by resolution and approved by two- thirds majority of the Council. See attached resolution with list of donations. ATTACHMENTS: Description Resolution No. 2024-18: Accepting Donations RESOLUTION NO. 2024-18 ACCEPTING DONATIONS ON BEHALF OF THE CITY OF EDINA WHEREAS, Minnesota Statute 465.03 allows cities to accept grants and donations of real or personal property for the benefit of its citizens; WHEREAS, said donations must be accepted via a resolution of the Council adopted by a two thirds majority of its members. NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council accepts with sincere appreciation the following listed grants and donations on behalf of its citizens. Parks & Recreation Edina Baseball Association $4,329.00 Fence Toppers at Countryside Park Ballfields Dated: February 20, 2024 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of February 20, 2024, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this _______ day of ___________________, 2024. City Clerk Date: February 20, 2024 Agenda Item #: VIII.B. To:Mayor and City Council Item Type: Report / Recommendation From:Stephanie Hawkinson, Affordable Housing Development Manager Item Activity: Subject:Resolution No. 2024-10: Approving Proposed Application for 2024 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and Authorizing Execution of Subgrantee Agreement Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Adopt Resolution No. 2024-10 approving the Application for 2024 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and Authorizing Execution of Subgrantee Agreement. INTRODUCTION: A public hearing took place at the February 6 City Council meeting, was posted in Better Together Edina, and closed February 11. The Community Development Block Grant (CDBG) Program is a federal entitlement program administered by the U.S. Department of Housing and Urban Development (HUD) and managed by Hennepin County to oversee the distribution of funds to cities. The funds are to be used for improvements of housing and providing a suitable living environment for persons with low and moderate incomes. Edina’s estimated 2024 CDBG budget allotment is estimated to be $153,828, which is the same as in 2023. T he amount allocated is based on the 2023 Appropriations Act and the American Community Survey. When HUD establishes the 2024 CDBG budget later this spring, Edina will be notified of any changes to its allotment. If a change in the budget occurs, the amount will be adjusted accordingly. Of the $153,828 total allocation, 15% ($23,074) is set aside for Public Services, which is administered by Hennepin County, and $130,754 is available for the Community Development portion of the CDBG allocation, which is approved by the City Council. ATTACHMENTS: Description Staff Report Resolution 2024-10 Homes Within Reach Application Better Together Public Input Report February 6, 2024 Mayor & City Council Stephanie Hawkinson, Affordable Housing Development Manager Resolution No. 2024-10 Approving Application for 2024 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and Authorizing Execution of Subgrantee Agreement Information / Background: The CDBG Program is a federal entitlement program administered by the U.S. Department of Housing and Urban Development (HUD) and managed by Hennepin County to oversee the distribution of funds to cities. The funds are to be used for improvements of housing and providing a suitable living environment for persons with low and moderate incomes. Edina’s estimated 2024 CDBG budget allotment is $153,828. Of this 15% ($23,074) is set aside for Public Services which is administered by Hennepin County, and $130,754 is available for the Community Development portion of the CDBG allocation which is approved by the City Council. This is the same amount that was allocated in 2023. When HUD establishes the 2024 CDBG budget later this spring, Edina will be notified of any changes to its allotment. If a change in the budget occurs, the amount will be adjusted accordingly. Staff proposes the following expenditure of the 2024 Community Development funds: 1. Homes Within Reach, $95,754--to continue the City’s efforts to enhance opportunities for affordable single-family ownership, staff recommends approving the application from West Hennepin Affordable Housing Land Trust (WHAHLT) to provide affordable homeownership opportunities through their Homes Within Reach program. This program uses the Community Land Trust model for income eligible homebuyers. The Community Land Trust model removes the market value of the land from the mortgage equation, thus reducing the cost of a home for a work-force family by approximately 30-50 percent. WHAHLT owns the land and the homeowner owns the home. In 2023 WHAHLT sold three homes to homeowners in partnership with the Come Home 2 Edina program. The 2024 CDBG funds will be combined with other sources awarded by Minnesota Housing, Hennepin County and/or the Metropolitan Council to acquire and rehabilitate an additional home. As home prices are relatively high in Edina, and our CDBG allocation relatively small, either multiple years of allocation need to STAFF REPORT 2022 CDBG Recommendation Page 2 be combined to acquire one house or multiple sources need to be combined. The CDBG allocation served to leverage additional funds from funding partners. Since 2007, Homes Within Reach has placed 28 Edina homes into the Community Land Trust for long-term ownership affordability. Of these 28, 11 were acquired since late 2021 by homeowners with the creation of the affordable ownership preservation program that was financed using Affordable Housing Trust Funds. In 2023 the affordable ownership preservation program was expanded through a partnership with Twin Cities Habitat for Humanity. Through this new partnership, an estimated six additional homes will be preserved for long-term affordable home ownership. 2. The Rehabilitation of Private Property, $35,000--this program is facilitated by Hennepin County and provides deferred repayment loans of up to $30,000 to make structural improvements to owner occupied homes with no more than 4 dwelling units per property. Eligibility for the program is based on household income. The income limits may not exceed 120% of the Area Median Income (AMI). This program helps low- and moderate-income Edina homeowners address maintenance and rehabilitation needs. The current balance in the rehabilitation program is approximately $33,000, with 14 households on the interest list. In addition, three projects are near completion; two are active; and one is seeking bids. As we have some funds remaining in the Edina Home Rehabilitation Program, staff recommends that $35,000 of the 2024 allocation be available for private property rehabilitation. The CDBG program reaches lower income households with lower valued homes than the Edina program. It is also fully forgiven after 15-years. This program is also augmented by the Home Rehabilitation program established in 2021 and funded with Affordable Housing Trust Funds. RESOLUTION NO. 2024-10 RESOLUTION APPROVING PROPOSED APPLICATION FOR 2024 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH URBAN HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Edina, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the city of Edina has developed a proposal for the use of 2024 Urban Hennepin County Community Development Block Grant funds; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Edina approves the following projects for funding from the 2024 Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Urban Hennepin County/Consolidated Pool. Activity Activity Budget Homes Within Reach – Affordable Housing $95,754 Homeownership Rehabilitation $35,000 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2024 Community Development Block Grant Program. BE IT FURTHER RESOLVED, that should the actual amount of FY2024 CDBG available to the city be different from the preliminary amount provided to the city, the City Council hereby authorizes the city manager/administrator to adjust the following activity budget proportionally to reflect the actual amount of funding available. Activity ADOPTED this 20th day of February, 2024 ATTEST: ______________________________ _________________________________ Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of February 20, 2024, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this _______ day of ___________________, 2024. ________________________ City Clerk Hennepin County CDBG Funding Request Form 2024 Program Year DIRECT ALLOCATION Organization Information Agency/Organization Name: West Hennepin Affordable Housing Land Trust dba Homes Within Reach Address: 5100 Thimsen Ave., Suite 120, Minnetonka, MN 55345 Organization Type: ☐Government ☒Non-Profit ☐For-Profit ☐Other:Click here to enter text. Name of Primary Contact: Brenda Lano-Wolke Title of Primary Contact: Executive Director Primary Contact Email: BrendaL@homeswithinreach.org Primary Contact Phone: 952-401-7071 Unique Entity Identifier Number: Q8BMQUGG5PW3 On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities. Now, entities doing business with the federal government will use the Unique Entity ID created in www.SAM.gov . Activity Information Activity Name: Housing Activities – Affordable Homeownership Amount of 2023 CDBG Funding Request: $95,754 Use of CDBG Funds (e.g. acquisition, rehabilitation, construction): West Hennepin Affordable Housing Land Trust (WHAHLT), dba, Homes Within Reach (HWR) is requesting a 2024 CDBG award of $95,754 from the City of Edina to continue offering the Community Land Trust program in the City of Edina, which provides housing for working families that would be otherwise unable to buy a home, offering both communities and homebuyers the ability to sustain permanently affordable homeownership. Requested CDBG funds along with other matching funds will provide the resources for the acquisition of land, rehabilitation and projects costs to create and preserve long-term affordable housing for a low-to-moderate income work-force household in the City of Edina. Description of Activity: As a Community Land Trust, HWR creates and preserves unique long-term affordable homeownership opportunities for working families who provide essential services to Hennepin County suburban communities. Service providers such as custodians, teachers, municipal workers, retail staff, office personnel, food prep staff, customer service representatives, and many more who are unable to purchase a home in the communities where they work and live. The major objective of creating affordable homeownership is to offer an opportunity for low-to-moderate income work-force households in becoming homeowners, which in turn adds value to the family unit and the community. Creation of affordable homeownership using the HWR Community Land Trust practice is achieved by acquiring and retaining the ownership of real property, rehabilitating and then selling the improvement (home) to buyers who earn less than 80% Area Median Income (AMI). The CLT practice of retaining ownership of the land protects the investment of the subsidy made possible by multiple funders. HWR establishes affordability by using the Community Land Trust practice which removes the value of the land from the mortgage equation to create initial affordability. The homes cost less than market rate homes because HWR homebuyers purchase only the house (Improvements) and enter into a Ground Lease with WHAHLT – HWR to secure the long-term rights and use of the land. This land trust practice offers affordability in perpetuity via a 99-year renewable ground lease. Homes are made permanently affordable for work-force homeowners through contractual controls embedded in the Ground Lease, which allows homeowners to secure long-term rights to the land. Homeowners have full use of the land and are responsible for the property and payment of all real estate taxes on the house and the parcel of land. A homeowner may sell his/her property to a like qualified buyer - a resale restriction that ensures permanent affordability that is tied to the Community Land Trust. Please refer to Exhibit 1 – How the Community Land Trust Works. Location Address (if applicable): At this point in time, the proposed housing activity has no determined property addresses. Once funding is awarded and finalized, HWR will search to acquire properties based on multiple conditions, which include but are not limited to location, purchase price, size of parcel of land and house, condition of property, applicants needs and available matching contributions. Description of Project Service Area (if applicable): Click here to enter text. Anticipated Accomplishments (complete a, b, or c below): a.) Housing activities: Acquisition, rehab and sale #Housing Units: one b.) Public Facilities activities: List Census Block Groups served by the facility: Click here to enter text. c.) All other activities: Click here to enter text. #People Served: Click here to enter text. Activity Need, Consistency with Plans, and Public Support Who is the target clientele? What populations will benefit from the activity? HWR’s target market is households with incomes at 80% or less of Area Median Income (AMI). In practice, HWR has served households between 32% and 79% AMI, the average program wide AMI is 58% for new sales and 60% for resales. Furthermore, the Community Land Trust homes remain affordable between consecutive generations of homeowners for one home. This recycling of funds from owner to owner ensures the home remains affordable for workforce families over a long period of time – 99-year lease. Therefore, the funding not only supports the initial buyer’s household but multiple households thereafter without additional funding. HWR proposed housing activity of creating and sustaining affordable homeownership is a unique tool for many suburban communities in Hennepin County, because of the many challenges and obstacles inherent in providing suburban work-force homeownership. Long-term affordability and suburban land values are components of why HWR, a Community Land Trust, is an important tool in providing affordable homeownership options in the suburbs of Hennepin County. The cost of the land is a major component of a HWR project’s budget and subsidy. HWR has experienced land values that typically range from $80,000 to $260,000 in fourteen (14) Hennepin County suburbs served by the organization. In 2002, WHAHLT-HWR was formed in response to a growing need for affordable housing among low-to- moderate income work-force families overburdened with housing expense and with the least possible options available to own a home. HWR went to work with a singular vision to transform people’s lives through homeownership by using the Community Land Trust practice. Since 2007, the HWR program has served working families in Edina. Please refer to the profile chart on the next page. Since that time, HWR has capitalized on opportunities to adjust to our current rapidly-changing housing market with low inventory and rising prices, to help working families in Edina become homeowners by acquiring, rehabilitating and selling properties through our proven Community Land Trust practice. To date, HWR has placed 26 home in our portfolio in Edina, assisting twenty-eight families in becoming Edina homeowners via two resales. The target market for Edina is households with 50% - 80% Area Median Income. Over the past 16 years, HWR has served households between 34% to 76% AMI in the City of Edina. The program average Area Median Income (AMI) in Edina is 60% and 50% for resales. Categories 2002-2023 2002-2023 Comments HWR Edina Totals Totals Total HWR Parcels 205 27 HWR Households served 2023 20 5 HWR Resale 39 2 HWR Total Families Served 245 29 HWR Average Income Served $47,688 $54,437 HWR Area Median Income Served (%) 58% 59.9% Income and family size drives AMI calculation HWR Average Final Mortgage Amount $1,072 $1,239 Includes PITI HWR Average Sale Price $147,116 $174,903 In 2023 purchase price was $222,000 HWR Percentage of Underserved households 51.2% 60% HWR Percentage of Single Heads of Households Served 58% 40% Number of Communities Served 16 1 What community needs does this activity address? The Community’s need for the program is that in today’s market, many suburban communities are confronted with the fact that entry-level properties are overpriced for the majority of work-force households who work or live in the suburban communities of Hennepin County and provide essential community services. Increased home values have taken place because of a reduction in supply and increase in demand, while wages have not increased accordingly and cannot keep pace with increased housing costs. Today homeownership is out of reach for too many Minnesotans who work hard but don’t earn enough to afford a mortgage, and this is compounded by the fact that market forces can no longer produce entry-level price homes in communities like Edina where the HWR average home sale was $222,000 in 2023 (Please refer to Exhibit 2 – 2022 Preliminary Sources and Uses) and according to Neighborhood Scout as of December 2023, the median home value in Edina is $658,518. At HWR we have seen first-hand how homeownership for work-force families stabilizes lives, enables greater community and economic participation, and builds assets to pass on to the next generation. Housing is a multiplier, a basic need that impacts every part of life: education, health, economic success and we are committed to preserving and cultivating the HWR Community Land Trust program to create more long-term affordable land trust homeownership options for work-force families in communities such as Edina. The following chart illustrates the median price to purchase a home in the City of Edina according to the Minneapolis Area Association of Realtors, increasing 23% from 2019 through 2023 HWR Target Area Median Prices - Five Years According to Minneapolis Area Association of Realtors Community 2019 2020 2021 2022 2023 Change from 2022 to 2023 Change from 2019 Bloomington $ 278,500 $ 295,000 $ 340,000 $ 347,700 $ 360,000 2.9% 29% Crystal $ 235,000 $ 225,000 $ 280,000 $ 305,000 $ 298,049 -2.3% 27% Brooklyn Park $ 265,000 $ 283,000 $ 310,000 $ 321,500 $ 335,000 1.8% 26.4% Eden Prairie $ 356,900 $ 380,000 $ 426,000 $ 450,250 $ 462,000 2.1% 29.4% Edina $ 466,750 $ 520,000 $ 585,000 $ 584,000 $ 600,500 2.6% 28.7% Golden Valley $ 339,500 $ 371,000 $ 385,000 $ 425,000 $ 425,000 0% 25.1% Maple Grove $ 314,780 $ 335,000 $ 370,000 $ 400,000 $ 389,300 -2.7% 23.6% Minnetonka $ 355,500 $ 399,000 $ 425,000 $ 462,000 $ 465,000 .06% 30.8% Plymouth $ 380,000 $ 390,000 $ 440,000 $ 468,990 $ 481,250 2.6% 26.6% Richfield $ 269,900 $ 290,000 $ 321,000 $ 335,000 $ 336,850 .6% 24.8% St. Louis Park $ 304,000 $ 326,000 $ 340,000 $ 360,000 $ 375,000 4.2% 23.3% Homes Within Reach supports work-force families who provide essential services to the community and surrounding suburbs who typically cannot afford to purchase an entry-level home in Edina, such as custodians, teachers, municipal workers, retail staff, office personnel, food prep staff, customer service representatives and many more. How does the activity address a goal identified in the 2020-2024 Consolidated Plan? Note: Specify which Strategy and Goal the activity addresses. The HWR program, in the City of Edina, meets the Hennepin County Consolidated high priority for offering homeownership assistance by creating long-term affordable homeownership using the Community Land Trust practice allowing HWR to acquire and retain ownership of real property, rehabilitating and then selling the improvement (home) to work-force buyers in the suburbs of Hennepin County earning less than 80% Area Median Income (AMI). The HWR program meets another high priority of the Consolidated Plan with its program requirement, HWR applicants must complete Homestretch Classes. HWR also requires homeowners to receive HUD Housing Counseling when/if crises such as foreclosure prevention or other financial concerns occur. In recent years, HWR has worked with Hennepin County and other non-profits to create customized housing solutions to support the needs of several HWR homeowners with family members who are physically disabled How does the activity meet other locally identified community development needs? Community development needs benefit from the HWR Community Land Trust program through specific activities and outcomes that include the following: Expands Homeownership Opportunities: HWR’s CLT program expands homeownership opportunities and the three principals of the program continues to appeal and offer options to the targeted market, which include the cost of homes, the quality of home and their location. Three features of the HWR program which continue to appeal to our applicant pool is the cost of homes, the quality of homes and their locations. Retains Community Wealth: The HWR program makes maximum use of existing buildings and community’s infrastructure. Edina’s infrastructure is a major selling point to the buyer, and in return, the new family provides value and benefits with respect to the community’s growth, delivery of services, increasing the labor pool available to local businesses, reducing freeway congestion given the opportunity so a worker can live near their work, adding younger households to the community where the population is often aging and providing the mechanism to invest in long term affordable housing. Enhances Residential Stability: HWR like other CLT organizations support homeowners before and after the purchase of the home. Homeowners are required to attend a homebuyer education class before purchasing their home. Furthermore, HWR continues to support homeowners after they move into their home, especially during times of crisis and change in their lives. Providing a long-term practice for families to become homeowners, stabilizes families and in turn, adds value to the community, where they work and or live. In addition, HWR program provides assistance in maintaining neighborhoods as they age. With the aging process taking place there is a need to renew the residential base and support the seniors in moving from their detached home to a suitable arrangement as they age. Preserves Housing Affordability: Community Land Trust homes remain affordable between consecutive generations of homeowners. This recycling of funds from owner to owner ensures the home remains affordable for low-to-moderate income families over a long period. Describe any community or private partnership support: Community support and partnership is important, and it began in 2001 with the City of Minnetonka sponsoring the development of WHAHLT as a Community Land Trust (CLT) to create and preserve long-term affordable homeownership in Minnetonka, with the goal to expand the program in the suburbs of Hennepin County. Over the Years, WHAHLT applied the CLT model developed for Minnetonka and expanded its outreach to a total of sixteen communities over the past twenty-two years and the City of Edina is one of those communities. In 2023, through a unique partnership with the City of Edina, HWR was able to purchase, rehab and preserve 5 affordable homes by placing these homes in our CLT portfolio. Today, HWR partners with organizations like NeighborWorks Home Partners, who administers a fix-up loan program for CLT homeowners and providers who offer credit counseling to assist prospective applicants who need to repair their credit in order to qualify for a mortgage through accredited providers funded by Minnesota Housing via Minnesota Homeownership Center. When homeowners are in a time of crisis, HWR works with homeowners and refers them to city/county/private resources to assist them with their challenges and needs. In addition, HWR continues to be a member of the Minnesota CLT Coalition and the Grounded Solution Network, where the organization works with its peers on lobbying initiatives, development of best practices, resources and products the CLT’s offer to current and future homeowners. Implementation Schedule Projects should plan to begin after July 1, 2024 and to be complete by June 30, 2025. Note: Priority given to projects that can be completed by March 30, 2025. TASK Anticipated Completion Date Acquisition/Rehab of Property: Property Search, Selection, Offer, Due Diligences/Multiple Inspections, Predevelopment documentations to Funders, Acquisition/Rehab, LC Approval, Purchase of Property, Development of Scope of Work-Specifications and Rehab Plan & Execute 6 + Months Selling of Home Process: HWR Application, Mortgage Application and Approval, Homebuyer Class, Selection of Home, Board Committee Interview, Finalize Income Eligibility, Execute PA, Homebuyer Inspection 3-6 Months Closing Process: Attorney Review with Buyer, Final Home Inspection, Transfer Utilities, Coordination with Funders, Buyers & Closer 60 days Closing Project: Final Bills, Finalize Project Sources & Uses, submit Paper Work to Funders for Payment, pay off LC Commitment. 90 -120 Days Activity Budget -- Funding Sources & Uses Note: Projects involving the acquisition, rehabilitation, and/or construction of housing or public facilities should submit a detailed source and uses budget in Microsoft Excel format in lieu of completing this section. SOURCES AMOUNT USES AMOUNT CDBG $95754 Rehab and land $95754 Other Local Government (list) Met Council & HOME $60000 Rehab and land $60,000 Other Federal Government (list) Click here to enter text. Click here to enter text. Click here to enter text. State MN Housing $140000 Land $140000 Private Click here to enter text. Click here to enter text. Click here to enter text. Other (list) Click here to enter text. Click here to enter text. Click here to enter text. Other (list) Click here to enter text. Click here to enter text. Click here to enter text. TOTAL (Attach separate pages if necessary) Has this activity received CDBG funding in previous years? ☒ Yes ☐ No If Yes, describe: HWR has received CDBG in previous years. In 2023 we were able to acquire one homes utilizing previous Edina CDBG funding. Staff Capacity Describe staff capacity and experience relevant to administering this activity: West Hennepin Affordable Housing Land Trust (WHAHLT) dba Homes Within Reach (HWR), is a non-profit organization, dedicated to creating and preserving affordable homeownership for low-to-moderate income, working households in suburban Hennepin County. (80% or less AMI). HWR began with a singular vision to transform people’s lives through homeownership utilizing the Community Land Trust practice in one city, Minnetonka. Today, while the overall vision remains the same, HWR’s service area has grown from one Hennepin County suburban community to 16 communities. As communities understand the benefits and value of the program, we will expand to additional communities in suburban Hennepin County. HWR has demonstrated its capacity and expertise as a small non-profit organization by sustaining and growing its target market, assisting 245 low-to-moderate income families become homeowners, who, if not for HWR and the CLT program, would not have been able to purchase a home in these communities. HWR has provided ongoing support and assistance to its homeowners over the past 22 years. The Community Land Trust program creates long-term affordability through its contractual controls rooted in the Ground Lease, which has been developed, managed and enforced by the HWR staff for the past nineteen years. HWR performs a diverse scope of services to manage the organization's purpose of creating and preserving long-term affordable homeownership. The steady growth over the years is supported by the HWR staff and its team of consultants and specialized vendors, (contractors, realtors, attorneys, appraisers, closer, auditor etc.) who deliver the expertise, skills and services to undertake the operational responsibilities in creating and preserving affordable homeownership using the Community Land Trust program. Describe the organization’s experience complying with federal grant regulations: HWR has 20 years’ experience administrating HOME/CDBG funds awards through Hennepin County and our Community partners. Given HWR’s budget we are required to have a Single Audit in compliance with Federal regulations. HWR is pleased to state that our 2022 audit was clean with no findings. A copy of the audit is available upon request. Does your organization go through an independent/ third party financial audit annually? (Note: acceptance of CDBG funds require financial statements and may require organizations to have financial statements audited by a third-party auditor or a single audit annually at the expense of the organization.) yes List the names, position titles, and brief qualifications of staff who will be primarily responsible for delivering this activity (attach additional pages if necessary) The HWR staff includes the following. 🗹 Executive Director 🗹 Project Administrator 🗹 Homeowner Services Manager The HWR staff implements and monitors the Homes Within Reach program objectives and procedures, which are embedded in a variety of documents that include, but are not limited to, the ground lease and its addendums, procedural checklists that incorporate funding, real estate and organizational compliance requirements and annual goals supporting the organization’s strategic plan, developed and approved by the Board of Directors. ● Executive Director Brenda Lano-Wolke has held the position of Executive Director since January 4, 2021. HWR Executive Director manages and supervises the non-profit organization, which includes, but not limited to; providing fund development; housing production and project development; organizational and financial oversight; product development; marketing and community education; and board development. She offers expertise and experience in business development, housing and organizational/leadership skills due to previous work experience in serving as the Community Development Manager for Carver County Housing and Redevelopment Authority and administrating the Carver County Community Land Trust. Redevelopment Authority and administrating the Carver County Community Land Trust. ● Project Administrator Doris Gruis is HWR Project Administrator since June 2006 and provided third party accounting services to WHAHLT since January of 2005. She provides bookkeeping and accounting services to the organization and is in charge of funding compliance. Doris is a CPA and applies her experience and skills in working with small business owners to working with HWR applicants and vendors. ● Homeowner Services Manager Angie Stacken is the lead staff person responsible for facilitating the homebuyer process. Her responsibilities include but are not limited to, working with WHAHLT/HWR applicants in the areas of screening applicant’s qualifications, homebuyer education, recruitment, and community education. She also coordinates owner connections & special events; and supporting the Homebuyer Selection Committee and the Owner Committee. Key Vendors There are several key service providers critical in assisting HWR in the acquisition of property and the transactional activities of the Community Land Trust; buying, selling and transferring ownership of the home and executing the Ground Lease, which secures the property rights to the homeowner. ● Land Title Inc. provides closing services for both the purchase and sale transactions for HWR. ● House Masters provides inspection services, in addition to Hennepin County and Contractor inspection. ● Hennepin County provides PIRA and HQS Assessments. ● Energy Audit is provided by GPS Inspections and Neighborhood Energy Center. ● Appraisal Partners Inc. provides appraisal service for acquired properties. ● Counselor Realty works with HWR in acquiring properties. ● WHAHLT’s attorney, William Henney provides legal services with respect to all closing documents, reviews legal contracts and other organizational matters, and ● Twin Cities Group - acts as HWR insurance broker. HWR has worked with several contractors in creating affordable homeownership. However, we work with TJU Construction as the general contractor on most of our projects. These providers offer HWR a variety of services that include but are not limited to, inspections during the selection and acquisition phases, participation in the review process, homeowner education, contracting and creating the rehabilitative scope of services. In an effort to stay current with building and environmental compliance requirements, contractors continue to participate in educational and certification seminars with respect to completion of courses in lead abatement, energy education and other green community requirements through organizations like mngreenstar and other educational providers for residential building contractors and hire third party experts to implement radon, blower test/energy audits, HERS rating and where applicable, paint inspection risk assessment (PIRA). Lending Institutions Alerus Mortgage, Bremer Bank, US Bank, Mortgages Unlimited and Trustone Home Mortgage are the lending institutions that currently offer mortgages to HWR applicants. The mortgage bankers are experienced with the Community Land Trust practice and HWR and can assist the prospective homebuyer/land trust applicant with home financing options offered by the bank. Attorney for Buyers Gregory A. Lang, Dave Hansen and Kellen Fish are available for buyers to select to review the Ground Lease and other pertinent closing documents prior to closing. The attorneys attend closing with the buyers to assist the applicant with questions concerning the closing process and or Land Trust documents. Education Providers Community Action Partnership of Hennepin County 8800 Highway #7, Suite 401 St. Louis Park, MN 55426 Phone: 952-933-9639 Fax: 952-933-8016 www.caphennepin.org PRG, Inc. 2017 East 38th Street Minneapolis MN 55407 Phone: 612-721-7556 x-72 www.prginc.org African Families Development Network 3207 Cedar Ave S Minneapolis, MN 55407 Phone: 612-724-0000 www.afdnminnesota.org Scott County Community Development Agency323 Naumkeag St SShakopee, MN 55379Phone: 952-402- 9022https://scottcda.org NeighborWorks Home Partners 533 Dale Street N. St. Paul, MN 55103 Phone: 651-292-8710 www.nwhomepartners.org Home Ownership Center 1000 Payne Avenue Suite 200 St. Paul, MN 55130 Phone) 651-659-9336 Fax) 651-659-9518 www.hocmn.org Dakota County Community Development Agency 1228 Town Centre Drive Eagan, MN 55123 Phone: 651-675-4471 www.dakotacda.org HWR Project Team Chart Team Member Name Phone Number E-mail Developer WHAHLT - HWR 952-401-7071 brendaL@homeswithinreach.org Project Manager Brenda Lano-Wolke 952-401-7071 brendaL@homeswithinreach.org Project Coordinator Doris Gruis 952-401-7071 dgruis@homeswithinreach.org Fiscal Manager Doris Gruis 952-401-7071 dgruis@homeswithinreach.org Construction Contractor/builder TJU Construction 612-386-5217 tuzzell@comcast.net Consultant: Strategic Planning, Marketing Joan Nichols 651-323-8409 joannichols55@gmail.com Consultant: Evan Stark Design Vicki Stark 612-309-3995 www.esdgraphic.com Home Mortgage Lender: Alerus Mortgage Pat Gleason 952-847-9834 Pat.Gleason@alerus.com Home Mortgage Lender: Bremer Bank Nancy Healy 651-486-3248 njhealy@bremer.com Home Mortgage Lender: US Bank Kathy Luebke 651-778-2617 Kathy.luebke@usbank.com Home Mortgage Lender: Mortgages Unlimited Twila Hanks 612-998-7747 thanks@muihomeloans.com Home Mortgage Lender: Trustone Home Mortgage Tim Volkenant 612-425-2936 Tim.Volkenant@trustone.org Realtor for purchase only Counselor Realty 952-473-9500 Vicki@counselor-realty.com Other: Land Title Inc. Cindy Meyer 651-697-6102 cmeyer@landtitleinc.com Other: Attorney William Henney 952-474-4406 Bhenneylaw@cs.com Other: Credit Counselor Osborne Strickland 763-300-2644 Ows.firsthomenetwork@gmail.com Other: Credit Counselor Community Action of Hennepin County 952-933-9639 homeownership@caphennepin.org Other: Credit Counselor FamilyMeans 651-789-4014 www.familymeans.org/contact-us- budget-credit-counseling.html Other: Hennepin County Lead Control Michael Jensen 612-348-2114 Michael.Jensen@hennepin.us Other: House Masters David Sroga 952-926-9943 David.sroga@housemaster.com Other: Bob's Appraisal Service Bob Ludwig 612-418-1006 bobsapprasials@yahoo.com Other: Residential Energy Consultant Gary P. Simonson 612-227-7694 simonsonenergy@comcast.net Other: Center for Energy and Environment Phil Anderson 651-789-5713 panderson@mncee.org Other: Buyer Attorney Gregory A. Lang 952-470-6361 greg@langlawoffice.com Other: Buyer Attorney Dave Hansen 952-474-4406 dah@davidhansenlaw.com Other: Buyer Attorney Kellen Fish 612-337-9094 ktfish@ktflawfirm.com Other: Twin Cities Group Abby Jirak 952-924-6913 ajirak@twincitygroup.com 0 Comments Date: February 20, 2024 Agenda Item #: VIII.C. To:Mayor and City Council Item Type: Report / Recommendation From:MJ Lamon, Community Engagement Manager Item Activity: Subject:Approve 2024 Board & Commission Appointments Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Appoint new Board & Commission members as proposed. INTRODUCTION: Interviews were conducted for 18 open Board & Commission seats. Recommendations are attached for Council consideration. ATTACHMENTS: Description Staff Report: 2024 Board & Commission Appointments February 20, 2024 Mayor & City Council MJ Lamon, Community Engagement Manager 2024 Edina Advisory Board and Commission Appointments Information / Background: The City received applications for candidates to fill vacancies to advisory boards and commissions. The application opened in mid-December and closed January 21,2024. All Council members, City Manager Neal, Transportation Chair Andy Lewis and Arts & Culture Commission Chair Laura Westlund participated as interview panelist throughout the various interview nights. Forty-eight interviews were conducted over five nights. All appointments will start 3/1/2024 and the new member orientation will be held on February 28. The following people have been recommended for appointment: New Appointments: Board or Commission Appointment Term Ends Arts & Culture Commission Maxine Steinberg 3/1/26 Arts & Culture Commission Caroline Bryd 3/1/25 Community Health Commission Megan D’Orazio 3/1/27 Energy & Environment Commission Brooke Bartholomew 3/1/27 Heritage Preservation Commission Katie Pope 3/1/27 Heritage Preservation Commission Kaelie Breiter 3/1/27 Heritage Preservation Commission Brad Olson 3/1/27 Human Rights & Relations Commission Jan Stone 3/1/27 Human Rights & Relations Commission Joon Mo Park 3/1/27 STAFF REPORT Page 2 Parks & Recreation Commission Leah Pettit 3/1/26 Parks & Recreation Commission Bob Kane 3/1/26 Parks & Recreation Commission Chris Garazatua 3/1/27 Planning Commission David Alkire 3/1/27 Planning Commission Claire Hahneman 3/1/25 Transportation Commission Adam Rosen 3/1/27 Construction Board of Appeals David Solohub 3/1/27 Board of Appeals and Equalization Sean Walker 3/1/27 Board of Appeals and Equalization Alex Trentor 3/1/27 The following people were selected as alternates in the case an unscheduled vacancy occurs in the first 6 months (March-August) of appointments. Alternates: Eric Walker Noah Truegger Jason Morrall Bernadette Hornig Nathan Bruschi Greg Good Bob Reid Tyler Howells Scot Housh Date: February 20, 2024 Agenda Item #: VIII.D. To:Mayor and City Council Item Type: Other From:Cary Teague, Community Development Director Item Activity: Subject:Sketch Plan Review for 5780 Lincoln Drive Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action requested. Provide the applicant non-binding feedback on a potential future land use application. INTRODUCTION: Solhem Development LLC is requesting consideration of a sketch plan proposal to redevelop 5780 Lincoln Drive. T he specific proposal is to tear down the existing office building on the site and construct a 3-story 81-unit apartment building with underground parking and a 2-story walkup townhome building with 8 units. All units would be for affordable housing with individuals/families earning 50% AMI or less. (See attached plans.) This site is currently zoned PID, Planned Industrial District, and guided OR, Office Residential in the City’s Comprehensive Plan. The allowed residential density in this area is 20 – 75 units per acre. This site is 2.59 acres in size; therefore, the applicant is proposing a density of 34 units per acre. The request would require the following: A Rezoning of the existing PID, Planned Industrial District designation. T he applicant is considering a Rezoning to one of the following two options: To PRD-4, Planned Residential District 4 or to PUD, Planned Unit Development. Flexibility or Variances would likely be required through the PUD Ordinance or Rezoning to vary from setbacks, building coverage, floor area ratio (FAR), usable area, and density allowed in the PRD-4 District. The PUD Zoning is the zoning tool that the City of Edina has used for 100% affordable housing developments to ensure long term affordability. (The Sound, Amundson Apartments, 4040 70th Street) The applicant has revised the original sketch plan based on the feedback they received. Revisions include reducing the height of the structure from 5 to 3 stories, eliminating phase 2 which reduces the total number of units from 141 to 89, and including 8 townhome units. ATTACHMENTS: Description Staff Memo to Planning Commission, Feb. 14, 2024 Site Location, Zoning and Comp. Plan Proposed plans and renderings Memo from the City's Affordable Housing Manager Applicant's Planning Commission Presentation Applicant's Planning Commission Presentation-UPDATED City of Edina • 4801 W. 50th St. • Edina, MN 55424 City Hall • Phone 952-927-8861 Fax 952-826-0389 • www.CityofEdina.com Date: February 14, 2024 To: Planning Commission From: Cary Teague, Community Development Director Re: Sketch Plan Review – 5780 Lincoln Drive Solhem Development LLC is requesting consideration of a sketch plan proposal to redevelop 5780 Lincoln Drive. The specific proposal is to tear down the existing office building on the site and construct a 3-story 81-unit apartment building with underground parking and a 2-story walkup townhome building with 8 units. All units would be for affordable housing with individuals/families earning 50% AMI or less. (See attached plans.) This site is currently zoned PID, Planned Industrial District, and guided OR, Office Residential in the City’s Comprehensive Plan. The allowed residential density in this area is 20 – 75 units per acre. This site is 2.59 acres in size; therefore, the applicant is proposing a density of 34 units per acre. The request would require the following: A Rezoning of the existing PID, Planned Industrial District designation. The applicant is considering a Rezoning to one of the following two options: To PRD-4, Planned Residential District 4 or to PUD, Planned Unit Development. Flexibility or Variances would likely be required through the PUD Ordinance or Rezoning to vary from setbacks, building coverage, floor area ratio (FAR), usable area, and density allowed in the PRD-4 District. The PUD Zoning is the zoning tool that the City of Edina has used for 100% affordable housing developments to ensure long term affordability. (The Sound, Amundson Apartments, 4040 70th Street) The applicant has revised the original sketch plan based on the feedback they received. Revisions include reducing the height of the structure from 5 to 3 stories, eliminating phase 2 which reduces the total number of units from 141 to 89, and including 8 townhome units. The table on the following page demonstrates how the proposed new building(s) would comply with the PRD, PID and similar PUD zoning standards. As this is a sketch plan the proposed numbers may not be precise. City of Edina • 4801 W. 50th St. • Edina, MN 55424 Compliance Table City Standard (PID) City Standard (PRD-4) (PUD - 4040 70th) Proposed (Measured from building to lot line) Building Setbacks Front – Lincoln Front – Londonderry Front – Highway 169 Side 50 feet 50 feet 50 feet 20 feet 35 feet 35 feet 35 feet 35 feet 50 feet (Valley View to curb) 40 feet (70th to curb) 10 feet 10 feet 25 feet** 25 feet** 25 feet** 25 feet** Building Height 4 stories & 48 feet 4 stories & 48 feet 4 stories & 45 feet 2 & 3 stories Density Comp. Plan 20-75 units per acre 31 units per acre (2.59 acres) 75 units per acre 34 units per acre** Building Coverage 30% 46% 35%** Usable Area (setback driveway & building not included) NA 35,000 s.f. NA 8,375 s.f.** Floor Area Ratio (FAR) .5% .5% 1.3% .93%* Parking Housing Phase 1– 1 enclosed space per unit + .25 surface spaces per unit = 111 spaces required Housing Phase 1– 1 enclosed space per unit + .25 surface spaces per unit = 111 spaces required .9 spaces per unit (Senior housing) 112 (89 enclosed) *Does not meet base Zoning Standards-Flexibility would be requested through a PUD ** Variance in the PRD-4 District Issues/considerations: Small Area Plan. A Small Area Plan will be carried out for this area in 2024. Typically, a developer will wait until that process is completed before proceeding with a formal application within the boundaries of a small area plan. Staff also advises developers to wait with formal applications until a small area plan is completed before submitting a formal redevelopment application. However, in this instance the applicant has received up to 27 million dollars in funding for an 89-unit affordable housing project, therefore, is requesting a sketch plan review to seek feedback prior to submittal of a formal application. City of Edina • 4801 W. 50th St. • Edina, MN 55424 The applicant will be looking for feedback on whether to submit a formal application or wait. The City cannot, however, prevent a developer from submitting a formal application without adoption of a development moratorium. Should the applicant submit a formal application, the City would have 120 days to act on the application. Failure to act on the application would render the project approved as submitted. Affordable Housing. The project would add 89 units of affordable housing. The City of Edina has established a goal to develop 992 to 1,804 new units of affordable housing by year end 2030. The addition of 89 new units would help the City achieve its goal. Density. The development density is toward the low end of the density range. The allowed residential density in this area is 20-75 units per acre. This site is 2.59 acres in size; therefore, the applicant is proposing a density of 34 units per acre. Rezoning. PUD, Planned Unit Development has been the zoning district used for 100% affordable housing projects. This allows the City to require the affordable housing to be carried forward on a permanent basis. Note in the compliance table on the preceding page that the PRD District would only allow a maximum of 80 on this site, while the Comprehensive Plan would allow up to 189. This is an issue that will be examined during the audit of the City’s Zoning Ordinance, which is currently taking place. Sewer Capacity. Currently the City of Edina does not have the sanitary sewer capacity in this area to support this project. There is potential to connect to the City of Minnetonka under Highway 169, paid for by the applicant and subject to Metropolitan Council and the City of Minnetonka approval. This issue would have to be resolved prior to any approvals for housing on this site. Proposed heights. The proposed height of 3 stories is below the code required 4-story maximum. The applicant lowered the height of the building to address issues raised last year during the original sketch plan review. Pedestrian connection to the regional trail. The regional trail is located just to the south of this site. Consideration should be given to pedestrian connections to better connect to the trail. Sustainability. The applicant will be asked to submit the sustainability questionnaire as part of a formal application. Traffic and parking. A traffic and parking study would be required. Site Site EDINA,Minnesota SKETCH PLAN REVIEW L INCOLN ON THE CREEK kaas wilson national FUTURE LAND USE MAP PER THE 2040 COMPREHENSIVE PLAN SITE -OFFICE RESIDENTIAL (20-75 U/A) FIGURE 3.12 ZONING SUMMARY SITE DATA Site Area (SF) Site Area (Acres) District Area per Units Units /Acre Max Allowable Units Max Building Coverage Height Usable Lot Area PRD 4 109,740 (SF) 2.5 (Acres) Planned Residence District 4 2,900 15 37.8 30% - 32,922SF 4 stories or 48ft per HOD-4 400 SET BACKS Front Street (ft) ( Lincoln) Side Street (ft) Interior Side Yard (ft) Rear Yard (ft) - - Figure 3.12 Future Land Use - Table 3.6 Future Land Use Categories N/A - - - 35 ft 35 ft 35 ft 35 ft 2040 Comp Plan Section2040 COMPREHENSIVE PLAN 109,740 (SF) 2.5 (Acres) Office Residential - 25-75 62.5 - 187.5 - - - Update the zoning code to be consistent with new future land use guidance. May include revisions to zoning district definitions, permitted densities, building height standards, building massing and setback standards, standards and guidelines for mixed use development, and other related changes that are consistent with the comprehensive plan. Ordinance Section - - Division 5 36-524 - - 36-254 Height Overlay Districts Appendix A 36-526 109,740 (SF) 2.5 (Acres) - 1,233sf* 35.6 Units /Acre* 89* 38.2% (42,000sfSF)* 40 ft to mid roof 614.7 25 ft* 25 ft* 25 ft* 25 ft* 36-525 36-525 36-525 36-525 PROPOSE Required Parking Total Parking Enclosed Parking 90 degree Parking Drive Aisle Accessible Parking Bumper Overhangs 1.25 min - 1.75 max per unit At least one fully enclosed space per unit 112 - 155 89 8'-6" x 18' 24' MSBC 1.5ft for full sized spaces 1.26 per unit & At least one fully enclosed space per unit 112 81 at apt - 8 at TH = 89 8'-6" x 18' 24' 6 1.5ft for full sized spaces 36-1311.b.1 - - 36-1317 36-1317 MSBC 36-1319 PARKING SET BACKS * Proposed does not meet PRD 4 PARKING Front Side & Rear Interior Side & Rear Yards 20 ft 10 ft Tract Boundary 36-1316.a 36-1316.a 36-1316.a N/A N/A Tract Boundary R E V IS E O N C E W E H A V E U P D A T E D C H A R T Lincoln on the Creek MINNETONKA CURRENT ZONING 2040 COMPREHENSIVE PLAN ZONING OFFICE RESIDENTIAL 20-75 U/A OPEN SPACE PARK NINE MILE CREEK MEDIUM DENSITY 5-12 U/A LOW DENSITY 1-5 U/A LOW DENSITY ATTACHED TO RESIDENTIAL 5-12 U/A PLANNED INDUSTRIAL COMMERCIAL MIXED DEVELOPMENT SINGLE DWELLING PLANNED RESIDENCE 5 DOUBLE DWELLING CONNECTION TO NINE MILE CREEK NINE MILE CREEK TRAIL WALNUT RIDGE PARK N PLAYGROUND LOWER GARAGE ENTRY 81 UNITS 3 LEVELS OF HOUSING OVER 1 LEVEL UNDERGROUND GARAGE LONDONDERRY RDHWY 169 ON RAMPNINE MILE CREEK REGIONAL TRAIL 8 UNITS 2 LEVEL TOWNHOMES25'-0"25'-0"2 5 '-0 " 2 5 '-0 "2 5 '-0 " 23 -SITE PARKING EXISTING WALKING / BIKE PATH COMMERCIAL BUILDING MPLS AREA REALTORS NINE MILE CREEK REGIONAL TRAIL EXISTING SIGNAGE EXISTING MONUMENT SIGN TO BE REDESIGNED MONUMENT SIGN POTENTIAL FUTURE PROPERTY LINE STALLS BELOW GRADE 81 PARKING STALLS N playground 23 OUTDOOR PARKING STALLS fitness community room offices 2 5 '-0 "25'-0"25'-0"lobby mail 8 TOWNHOMES 81 UNIT APARTMENT BUILDING 2 5 '-0 " STAIR ASTA I R B EXISTING TOWNHOMES NINEMILE CREEKPROPOSED TOWNHOMES PROPOSED RESIDENTIAL BUILDING LEVEL 1 905'-0"LOWER TH GRADE 884'-0" RIDGE 948'-0" RIDGE 926'-0"PROPERTY LINETOPOGRAPHY PROVIDED BY MnTOPOHWY 169 ON RAMPLINCOLN DRPROPERTY LINETUCKER LNEXISTING TOWNHOMES APARTMENT 3 STORIES PARKING 1 STORY BELOW GRADE TOWNHOMES 2 STORIES PROPOSED TOWNHOMES PROPOSED RESIDENTIAL BUILDING LONDONDERRYTOPOGRAPHY PROVIDED BY MnTOPO LONDONDERRY SHOPS LINCOLN DRTHE LODENCHILDRENS BUSINESS CAMPUS BEYOND LEVEL 1 905'-0" RIDGE 948'-0" AVERAGE RIDGE 926'-0"LEVEL 1 912'-0" TO: Cary Teague, Community Development Director FROM: Stephanie Hawkinson DATE: February 5, 2024 RE: 5780 Lincoln: Lincoln on the Creek The proposed Lincoln on the Creek is an 89-unit, 100% affordable family housing development. It provides much needed housing for people of limited financial means who want to raise their children in Edina, live near their employment, and/or age in community. Lincoln on the Creek will contribute to the City’s goal of increasing the number of affordable units by 1804 units. The affordable housing goal was established by the Metropolitan Council based on a variety of factors including the growing disparity between wages and housing costs. The City Council approved the 1804 goal with passage of the Comprehensive Plan and again via Resolution No. 2020-94 in October 2020. Although the goal is ambitious, even if it were 1/3rd that number (541 units), the City still has work to do to address a local shortage of affordable housing. Affordable Housing Financing Affordable Housing requires multiple sources of financing. The rents are insufficient to leverage the mortgage debt necessary to cover the cost of construction. Depending on the location, the number of units, and design requirements, the mortgage debt generally accounts for 30%-70% of the cost to develop, with the remaining 30%-70% of the funds needed provided by public sources and Low-Income Housing Tax Credit (LIHTC) equity. For Lincoln on the Creek, bank financing accounts for 20% of the development budget. This requires 80% of the financing to come from other sources. The City funds do not have an application deadline and are best used to leverage financing from our funding partners, including Hennepin County, Minnesota Housing and the Metropolitan Council. In June 2023, the HRA provided a contingent award of $2,500,00 accounting for 6.5% of the development budget. As the City does not have the capacity to provide all required gap financing, this left $28,276,431 to be raised from other sources. Hennepin County, Minnesota Housing, and the Metropolitan Council have one funding round each year, February, July, and August respectively. This year was exceptional on the State level due to the $1B affordable housing budget that was passed during the 2023 legislative session. The increase in State funding for multifamily affordable housing developments is available for just two years. Even so the funding was oversubscribed: The funding applications far exceeded the funding available. The State, County, and Metropolitan Council’s funding criteria may not fully align with Edina’s, but unless the City is able to full fund an affordable development, to be competitive proposed developments must adhere to the City’s funding partners’ priorities. Lincoln on the Creek was exceptionally successful this past funding cycle. They are the only multifamily development in the Western Metro to receive State financing. In addition to the State awarding over $8.4MM in a deferred loan, they awarded 9% LIHTC, which will leverage over $15MM in private equity. In addition, the Metropolitan Council awarded the development $1.95MM. This is over $25MM being invested by other entities into the City. Timing In November and December 2021, the Solhem Companies presented a market rate development for sketch plan review by the Planning Commission and City Council. At that time there was little to no neighborhood push-back. The proposed market rate development did not move forward because there was no financial capacity to pay for the sewer connection to Minnetonka. It did not qualify for any financing tools to help offset that cost. In May 2023 Solem returned with a 100% affordable development that raised a great deal of neighborhood opposition. The timing was admittedly tight as financing applications to Minnesota Housing and the Metropolitan Council were due in July and August respectively. To leverage those funds, they sought HRA financial approval contingent upon securing Site Plan approval. Six months after the Minnesota Housing funding application was submitted, the City Council authorized a Small Area Plan to be conducted. Explicitly stated at the time was there was no moratorium placed on development. Within weeks after this decision, both Minnesota Housing and the Metropolitan Council announced their financing awards to this development. The Federal government placed strict timing requirement on developments that receive 9%-LIHTC. By January 12, 2024 Solhem was required to pay a $64,000 reservation fee. By November 1, 2024 the Developer will need to know if the project is moving forward in order to “Carryover” the tax credits. The proposed development must be placed in service by December 31, 2026. Location According to the Land Use Chapter of the Comprehensive Plan, 5780 Lincoln Avenue is guided Office Residential which allows for 20 to 75 residential dwelling units per acre. A vast majority of multifamily affordable housing is located in the southeast quadrant of the City. The School District and residents in that area expressed concern that this concentration of affordable housing fed into one elementary school. However, there are few places outside that quadrant that are guided to allow for multifamily development. 5780 Lincoln provides an opportunity to develop affordable housing outside the Southdale area. This is the only location west of Hansen Road and north of Highway 62 that is within .25 miles of a transit stop, thus aligning with the City’s goal of creating affordable options near transit corridors. It is also just over ½ mi. away from the future Opus light rail station. In addition, The Nine Mile Creek regional trail borders the site. Within a half mile, Walnut Ridge Park offers fields, tennis courts, and a play area. The development proposes improved access to the trails. Future residents could benefit from the location, same as existing residents. Commercial uses are offered along the highway, providing hundreds of jobs within walking distance, including Children’s Hospital business center, United Healthcare group, and a Marriott Hotel. Concern has been expressed regarding distance to a grocery store. In the same manner that current residents determine if 2.5 miles is too far to travel, so will future residents and will self-select accordingly. Lincoln on the Creek -Progress ORIGINAL -JUNE 2023 UPDATED -FEB 2024 Density 2 phases -141 total units (54 units / acre) 1 phase -89 total units (34 units / acre) Height 5 stories ~72 feet 3 stories ~40 feet Setbacks < 25 feet 25+ feet Site Layout Significant surface parking Playground along site perimeter Increased green space Courtyard with playground Pedestrian Safety No pedestrian access to SE crosswalk Sidewalk access to SE crosswalk Sewer Connection Lack of sufficient sewer capacity Edina, Minnetonka, and Met Council engineers meeting regularly Affordable Home Ownership Rental only MHFA allows for ownership after initial 15-year affordability period Lincoln on the Creek -Site Plan Updates June 2023 February 2024 Lincoln on the Creek -Project Summary 89 Total Units of Workforce Housing 34 Units / Acre Three-story Apartment Building 81 Units Studio -3BR Units Height ~40’ Two-story Townhome Building 8 Units 4BR Units 1.26 Parking Spots per Unit Amenities Community room, fitness center, courtyard with playground US Green Building Standard –Silver Certification Lincoln on the Creek –Community Elements Lincoln on the Creek –Rendering Lincoln on the Creek –Rendering Lincoln on the Creek –Building Section Lincoln on the Creek –Zoning Summary Lincoln on the Creek (Proposed)PRD-4 Comprehensive Plan SITE DATA Site Area 2.59 acres / 112,820 sq feet 2.59 acres / 112,820 sq feet 2.59 acres / 112,820 sq feet Area per Unit (sq ft)1268 1500 -2900 - Units / Acre 34 15 25 -75 Max Allowable Units 89 39 -75 65 -194 Max Building Coverage 38% 30%- Height 3 stories / 40 feet 4 stories / 48 feet - Usable Lot Area 615 400 - Setbacks 25+ feet all around 35 feet all around - PARKING Required Parking 1.26 spaces / unit 1 enclosed space / unit 1.25 –1.75 spaces / unit 1 enclosed space / unit - Total Parking 112 112 -155 - Enclosed Parking 89 89 - 90 Degree Parking 8’-6’ x 18’ 8’-6’ x 18’ - Drive Aisle 24 feet 24 feet - Accessible Parking 6 MSBC - Lincoln on the Creek –Location & Access Lincoln on the Creek -What’s Next? Feb 2024 2nd Sketch Plan Review Community Discussion Planning Commission City Council Q1 2025 Start Construction Permits secured Land Use Traffic & Parking Study Submit Application Q2 2024 Land Use Land Use Approval Begin permitting process May 2024 Q3 2026 Construction Complete Lease-up begins Q4 2026 100% Occupied Reference Slides Lincoln on the Creek -Timeline May/June 2023 Sketch Plan Review Neighborhood Meeting Planning Commission City Council June 2023 Edina HRA $2.5M Commitment CONTINGENT upon Site plan approval July 2023 MHFA & Met Council Submitted funding applications Feb 2024 2nd Sketch Plan Review Community Discussion Planning Commission City Council Dec 2023 MHFA & Met Council Awarded 9% Tax Credits and $8.4M deferred loan from MHFA Awarded $1.95M from Met Council Lincoln on the Creek -Residents 50% AMI -66 Units 30% AMI -23 Units (18 Supportive Housing) Lincoln on the Creek -Capital Stack Source Amount % of Funding Notes MHFA 9% Tax Credit Syndication Proceeds $15,056,981 39%Awarded Dec 2023 MHFA Deferred Loan $8,416,000 22%Awarded Dec 2023 City of Edina (HRA)$2,500,000 7%Contingent upon Site Plan approval Met Council $1,950,000 5%Awarded Dec 2023 Deferred Developer Fee $1,700,000 4%Solhem committed 43% of Developer Fees Hennepin County $1,000,000 3%To be secured May 2024 First Mortgage $7,644,000 20%NOI-supported debt Total Development Costs = $38.4M Lincoln on the Creek -Unit Mix Unit Type # of Units Studio 18 1BR 4 2BR 44 3BR 15 4BR 8 (townhomes) 30% AMI 23 50% AMI 66 Supportive Housing 18 (9 HPH, 9 PWD) Rental Assistance 18 Non-Rental Assistance 71 Unit Type % AMI # of Units Studio 30%18* 1BR 30%3 50%1 2BR 30%2 50%42 3BR 50%15 4BR 50%8 Affordable Housing 2nd Sketch Plan Review(89 Units) Community Discussion Planning Commission City Council Lincoln on the Creek -Timeline May/June 2023 Affordable Housing Sketch Plan Review(141 Units) Neighborhood Meeting Planning Commission City Council June 2023 Edina HRA $2.5M Commitment CONTINGENT uponSite plan approval July 2023 MHFA & Met Council Submitted funding applications Feb 2024 Dec 2023 MHFA & Met Council Awarded 9% Tax Credits and $8.4M deferred loan from MHFA Awarded $1.95M from Met Council Small Area Plan Petition Authorization Sept/Oct 20232021 Market Rate Housing Based on Comp Plan Guidance (195 Units) Sketch Plan Review –PC Sketch Plan Review –CC Affordable Housing 2nd Sketch Plan Review(89 Units) Community Discussion Planning Commission City Council Lincoln on the Creek -Timeline May/June 2023 Affordable Housing Sketch Plan Review(141 Units) Neighborhood Meeting Planning Commission City Council June 2023 Edina HRA $2.5M Commitment CONTINGENT uponSite plan approval July 2023 MHFA & Met Council Submitted funding applications Feb 2024 Dec 2023 MHFA & Met Council Awarded 9% Tax Credits and $8.4M deferred loan from MHFA Awarded $1.95M from Met Council Small Area Plan Petition Authorization Sept/Oct 20232021 Market Rate Housing Based on Comp Plan Guidance (195 Units) Sketch Plan Review –PC Sketch Plan Review –CC 2021 Sewer Engineering Study Initiated by City of Edina 2022 Minnetonka sewer connection identified Concept approved by Met Council 2023 Budget for sewer connection included in funding applications (based on engineering study guidance) Lincoln on the Creek –MHFA Funding Only MHFA-funded project in Southwest Metro in 2023 MHFA-funded Projects in Hennepin & Ramsey County in 2023 Lincoln on the Creek -Progress ORIGINAL -JUNE 2023 UPDATED -FEB 2024 Density 2 phases -141 total units (54 units / acre) 1 phase -89 total units (34 units / acre) Height 5 stories ~72 feet 3 stories ~40 feet Setbacks < 25 feet 25+ feet Site Layout Significant surface parking Playground along site perimeter Increased green space Courtyard with playground Pedestrian Safety No pedestrian access to SE crosswalk Sidewalk access to SE crosswalk Sewer Connection Lack of sufficient sewer capacity Edina, Minnetonka, and Met Council engineers working on solution Affordable Home Ownership Rental only MHFA allows for ownership after initial 15-year affordability period Lincoln on the Creek –Housing Development ROI Tree Coverage Watershed Protections Public Pedestrian & Bike Paths Property Tax Revenue LINCOLN ON THE CREEK $800k planned investment to implement modern watershed best practices Before After LINCOLN 80 (est)120 (est) Fred 32 164 Finch 15 65 Before After LINCOLN $50,000 $85,000 Fred $137,000 $1,429,000 Finch $83,000 $868,000 Before After LINCOLN 250 ft 950 ft Fred 0 ft 1500 ft Finch 0 ft 1600 ft Lincoln on the Creek -Site Plan Updates June 2023 February 2024 Lincoln on the Creek -Project Summary 89 Total Units of Workforce Housing 34 Units / Acre Three-story Apartment Building 81 Units -Studio-3BR Units Height ~40’ Two-story Townhome Building 8 Units -4BR Units 1.26 Parking Spots per Unit Amenities Community room, fitness center, courtyard with playground US Green Building Standard –Silver Certification Lincoln on the Creek –Community Elements Lincoln on the Creek –Rendering Lincoln on the Creek –Rendering Lincoln on the Creek –Building Section Lincoln on the Creek -Residents 50% AMI -66 Units 30% AMI -23 Units (18 Supportive Housing) Lincoln on the Creek –Location & Access Lincoln on the Creek -What’s Next? Feb 2024 2nd Sketch Plan Review Community Discussion Planning Commission City Council Q1 2025 Start Construction Permits secured Land Use Traffic & Parking Study Submit Application Q2 2024 Land Use Land Use Approval Begin permitting process May 2024 Q3 2026 Construction Complete Lease-up begins Q4 2026 100% Occupied Reference Slides Lincoln on the Creek –Zoning Summary Lincoln on the Creek (Proposed)PRD-4 Comprehensive Plan SITE DATA Site Area 2.59 acres / 112,820 sq feet 2.59 acres / 112,820 sq feet 2.59 acres / 112,820 sq feet Area per Unit (sq ft)1268 1500 -2900 - Units / Acre 34 15 25 -75 Max Allowable Units 89 39 -75 65 -194 Max Building Coverage 38% 30%- Height 3 stories / 40 feet 4 stories / 48 feet - Usable Lot Area 615 400 - Setbacks 25+ feet all around 35 feet all around - PARKING Required Parking 1.26 spaces / unit 1 enclosed space / unit 1.25 –1.75 spaces / unit 1 enclosed space / unit - Total Parking 112 112 -155 - Enclosed Parking 89 89 - 90 Degree Parking 8’-6’ x 18’ 8’-6’ x 18’ - Drive Aisle 24 feet 24 feet - Accessible Parking 6 MSBC - Lincoln on the Creek –Zoning Summary Lincoln on the Creek (Proposed)PRD-4 Comprehensive Plan SITE DATA Site Area 2.59 acres / 112,820 sq feet 2.59 acres / 112,820 sq feet 2.59 acres / 112,820 sq feet Area per Unit (sq ft)1268 1500 -2900 - Units / Acre 34 15 25 -75 Max Allowable Units 89 39 -75 65 -194 Max Building Coverage 38% 30%- Height 3 stories / 40 feet 4 stories / 48 feet - Usable Lot Area 615 400 - Setbacks 25+ feet all around 35 feet all around - PARKING Required Parking 1.26 spaces / unit 1 enclosed space / unit 1.25 –1.75 spaces / unit 1 enclosed space / unit - Total Parking 112 112 -155 - Enclosed Parking 89 89 - 90 Degree Parking 8’-6’ x 18’ 8’-6’ x 18’ - Drive Aisle 24 feet 24 feet - Accessible Parking 6 MSBC - Lincoln on the Creek -Capital Stack Source Amount % of Funding Notes MHFA 9% Tax Credit Syndication Proceeds $15,056,981 39%Awarded Dec 2023 MHFA Deferred Loan $8,416,000 22%Awarded Dec 2023 City of Edina (HRA)$2,500,000 7%Contingent upon Site Plan approval Met Council $1,950,000 5%Awarded Dec 2023 Deferred Developer Fee $1,700,000 4%Solhem Deferring 43% of Developer Fees Hennepin County $1,000,000 3%To be secured May 2024 First Mortgage $7,644,000 20%NOI-supported debt Total Development Costs = $38.4M Unit Type % AMI # of Units Rent Range** (per month) # of People in Household Household Income Range*** Studio 30%18*$734 -$907 1 $26,100 1BR 30%3 $699 1-3 $26,100 -$33,540 50%1 $1165 1-3 $43,500 -$55,900 2BR 30%2 $838 2-5 $29,800 -$40,250 50%42 $1397 2-5 $49,700 -$67,100 3BR 50%15 $1615 4-7 $62,100 -$77,050 4BR 50%8 townhomes $1801 5-8 $67,100 -$82,000 *Supportive Housing Units -Residents receive supportive services and Rental Assistance **2023 Monthly Gross Rent Limits as determined by HUD for Hennepin County***2023 Annual Income Limits as determined by HUD for Hennepin County Lincoln on the Creek –Unit Mix / Rent & Income Edina Comprehensive Plan Goals Forecasted Need Completed % of Need Total Units 1804 338 18.7% <30% AMI 751 22 2.9% 31-50% AMI 480 155 32.3% 51-80% AMI 573 177 30.9% Date: February 20, 2024 Agenda Item #: IX.A. To:Mayor and City Council Item Type: Minutes From:Jeff Brown, Community Health Administrator Item Activity: Subject:Minutes: Community Health Commission, Dec. 11, 2023 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Receive December 2023 Community Health Commission Minutes. ATTACHMENTS: Description Minutes: CHC: December 11, 2023 MINUTES Community Health Commission December 11, 2023 at 6:30 PM City Hall, Community Room I.Call To Order II.Roll Call Present: Tracy Nelson, Matt Giljahn, Andrea Leszko, Andrea Sullivan (Patineau), Brenna Smithson, Anoushka Jha. III.Approval Of Meeting Agenda Motion by Matt Giljahn to approve meeting agenda. Seconded by Brenna Smithson. Motion Carried. IV.Approval Of Meeting Minutes A.Minutes: Community Health Commission: November 13, 2023 Motion by Tracy Nelson to approve November 13, 2023 meeting minutes. Seconded by Matt Giljahn. Motion Carried. V.Community Comment VI.Reports/Recommendations A.Working Session - Social Connectedness Work Plan Item B.Marnita's Table Mental Health Pop-ups Introduction Presentation from Marnita Schroedl about grant funding from Bloomington/Edina/Richfield in support of mental health pop-ups in the three cities. Marnita presented what has been done in Bloomington and Richfield so far, and the group discussed possibilities for what could be done in Edina. This aligns well with the Community Health Commission's Social Connectedness work plan initiative for 2024. Discussion to continue at January meeting to consider CHC's role and capacity to help this initiative reach Edina residents. VII.Chair And Member Comments VIII.Staff Comments IX.Adjournment Date: February 20, 2024 Agenda Item #: IX.B. To:Mayor and City Council Item Type: Minutes From:Perry Vetter, Director Parks & Recreation Item Activity: Subject:Minutes: Parks & Recreation Commission, Jan. 9, 2024 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Receive the minutes from the Jan. 9, 2024 Parks & Recreation Commission meeting. ATTACHMENTS: Description Minutes: Parks & Recreation Commission Jan. 9, 2024 Draft Minutes☐ Approved Minutes☒ Approved Date: 02/13/2024 Minutes City of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course January 9, 2024 7 p.m. I. Call to Order Chair Doscotch called the meeting to order at 7 p.m. II. Roll Call Answering roll call were Commissioners Doscotch, Ites, Luangrath, Pfuhl, Spanhake, and Student Commissioners DiLorenzo and Holtey Commissioners Absent: Weaver and Welsh Staff Present: Staff Liaison Perry Vetter, Assistant Director Parks & Natural Resources Tom Swenson, Park Planner Rachel Finberg, and Administrative Coordinator Janet Canton III. Approval of Meeting Agenda Motion made by Pfuhl to approve the meeting agenda. Motion seconded by Spanhake. Motion carried. IV. Approval of Meeting Minutes Motion made by Pfuhl to approve the Dec. 12, 2023 minutes. Motion seconded by Spanhake. Motion carried. V. Community Comment None VI. Reports/Recommendations A. 2024 Commission Work Plan Staff Liaison Vetter went through the 2024 Work Plan that was approved by the City Council. The commissioners revisited their assignments. Initiative 1.6.1 – Review and comment on Fred Richards Implementation. Commissioner Pfuhl will take the lead on this initiative with Commissioners Weaver and Welsh. Initiative 1.6.2 –Review and comment on Braemar Park Implementation. Commissioner Spanhake will lead this initiative with Commissioner Luangrath. Initiative 1.6.3 – Review and comment on Braemar Arena Implementation. Commissioner Spanhake will lead this initiative with Chair Doscotch. Student Commissioner DiLorenzo asked to be added to this initiative. Draft Minutes☐ Approved Minutes☒ Approved Date: 02/13/2024 Initiative 1.6.4 – Community Garden Study and Report. Chair Doscotch will lead this initiative with Commissioner Welsh. Commissioner Pfuhl asked to be taken off this initiative. Student Commissioner Holtey asked to be added to this initiative. Initiative 1.6.5 – Review and compare park shelter building amenities and function. Commissioner Luangrath will lead this initiative with Commissioners Pfuhl, Weaver and Welsh. B. 2023 Work Plan Initiative 1.6.1: Support Fred Richards Park Implementations Park Planner Finberg gave the commission an update on Fred Richards Park Master Plan. She first gave a brief history noting that the project was implemented with a vision plan in 2014. In 2016 the Master Plan began with four community open houses and in July of 2017 the City Council approved the Master Plan. The funding was identified in the 2022 Referendum and In April of 2023 the funded was received. The design team began to gather information in the fall of 2023, and the concepts are beginning to be refined. The Commissioners asked questions. Park Planner Finberg informed the Commission that the goal is to be at 30% designed by the end of January or beginning of February. After receiving comments from the Parks & Recreation Commission and City Council they will move to the design and development phase of the project, which should go through this summer and into the fall. Construction will hopefully begin late fall or early winter of 2024 and is expected to take 12 to 16 months. Park Planner Finberg gave a quick update on the Braemar Master Plan and noted that the work will be done in phases. Park Planner Finberg gave a quick update on Courtney Fields and noted that the lights should be up and running by the start of the baseball season. VII. Chair and Member Comments Chair Doscotch informed the Commission he is going to be participating in a session and giving a presentation about Parks & Recreation at Point of France on Jan. 30 at 5 p.m. He noted others are welcome to attend. Commissioner Pfuhl asked if there was any feedback from the City Council regarding the Commission’s Work Plan. Staff Liaison Vetter replied there were positive comments and noted that he received an invitation to meet with Council Member Risser and Former Mayor Maetzold regarding philanthropic efforts. VIII. Staff Comments A. Upcoming Meetings and Events The April 9, 2024, meeting has been moved to Monday, April 8, 2024, because of a city- observed holiday. The three new Parks & Recreation Commissioners will start their terms on March 1. Draft Minutes☐ Approved Minutes☒ Approved Date: 02/13/2024 The election of officers will be held at the February Parks & Recreation Commission meeting. Assistant Director Swenson explained to the commission what staff does and what goes into the process to prepare the ice rinks and are hoping to have a few rinks open this weekend. It was noted in looking at the winter break at Centennial Lakes that there was a revenue loss of over $40,000 due to not having ice. Staff Liaison Vetter informed the Commission that because Commissioner Ites is unable to attend the February meeting, he would like to recognize him at this time for his service for the past six years on the Parks & Recreation Commission. He pointed out that before that he chaired the task force that guided the golf course renovation and improvements. IX. Adjournment Motion made by Ites to adjourn the Jan. 9, 2024 meeting at 7:58 p.m. Motion seconded by Pfuhl. Meeting adjourned. Date: February 20, 2024 Agenda Item #: IX.C. To:Mayor and City Council Item Type: Advisory Communication From:Jeff Brown, Community Health Administrator Item Activity: Subject:Advisory Communication from Community Health Commission: Racism as a Public Health Emergency Initiative Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Receive study and report from Community Health Commission regarding work plan initiative: Study and report on the process for declaring racism as a Public Health Emergency in the City of Edina. INTRODUCTION: The attached report completes a 2023 Community Health Commission work plan initiative. This report will be followed by a 2024 work plan initiative to: Review report from 2023 work plan and make recommendation regarding declaration of racism as a public health emergency in the City of Edina. Include potential activities/policy changes that would accompany declaration. Community Health Commission will be submitting advisory communication in 2024 with a recommendation regarding City Council action related to this item. ATTACHMENTS: Description Advisory Communication: Racism as a Public Health Emergency Situation: Minnesota is touted nationwide as a beacon of health.1 The state is commonly ranked as one of the healthiest in the United States, on multiple metrics.,, Unfortunately, Minnesota also has the 1 2 3 distinction of having the highest rates of health outcome disparities among minorities, specifically those from communities of color and American Indian communities. Minnesota currently ranks as 4 the least healthy state in premature deaths related to racial disparities. For example, the lifespan of 5 black citizens is greater than 3 years less than their white neighbors. The public health system 6 plays a key role in addressing and eliminating the structural inequities that allow these health outcome disparities to exist.4 It is for this reason that many states, counties and municipalities have declared racism a public health emergency. Background: Since 2020, over 200 government organizations have declared racism a public health emergency., 7 8 Typically the intention of these statements is to “drive resource allocation and changes to law and policy.”7 While a majority of these resolutions do not carry any legal consequences, they function as “statements of intent by a lawmaking body to address racism as a root cause of health inequities, recognize the role of law and policy in creating and sustaining inequities, and identify specific issues affecting local communities.”7 Of particular local interest, the Hennepin County Commissioners, the Minneapolis City Council and Mayor, and the Bloomington City Council have all passed similar resolutions (please see attached). Date: To: From: Subject: January 2, 2024 City of Edina Mayor and City Council Nick Mattison Tracy Nelson Andrea Patineau, MD Edina Community Health Commission Study and report on the process for declaring racism as a Public Health Emergency in the City of Edina. Attachments:1.Hennepin County Commissioners Resolution 2.Minneapolis City Council and Mayor Resolution 3.Bloomington City Council - Resolution No. 2021-6 4.Edina City Council - Resolution No. 2022-14 5.Edina City Council - Resolution No. 2023-12 It is common practice of the City Council of Edina to make similar declarations as formal “Resolutions.” Attached is a sample of two similar such resolutions in which the city has recognized and supported the importance of attending to a particular issue. For example, in 2022, the city passed a resolution calling for action on climate change (Resolution No. 2022-14). And in 2023, the city passed a resolution acknowledging the concept of “No Mow May” (Resolution No. 2023-12). Assessment: It is the assessment of the Edina Community Health Commission that declaring racism a public health emergency is a common practice across the country which appropriately falls into the purview of the Edina City Council. Proposed Next Steps: - 2024 Work Plan Item: Review and Recommend Declaration of Racism as a Public Health Emergency (Goal completion and submission: Q1 2024) ______________________________________________________________________________________ Andersen, E. (Jun. 22, 2022). U.S. News and World Report ranks Minnesota communities as healthiest in the nation. Kare11 News. 1 https://www.kare11.com/article/news/local/kare11-sunrise/us-news-and-world-report-ranks-minnesota-communities-as-healthiest-in- nation-cvs-health/89-6b9b2a21-3c10-439b-b921-91c8aea00e7c McCann, A. (Jul. 31, 2023). 2023’s Best & Worst States for Health Care. WalletHub. https://wallethub.com/edu/states-with-best-2 health-care/23457 Olson, J. (Oct 12, 2022 ). Minnesota ranks best in the U.S. in child, women's health despite disparities, stress. Star Tribune. https://3 www.startribune.com/minnesota-ranks-best-in-the-u-s-in-child-womens-health-despite-disparities-stress/600214950/ Center for Health Equity. (2021). Cultivating A Health Equity Ecosystem: Lessons Learned from the Eliminating Health Disparities 4 Initiative. https://www.health.state.mn.us/communities/equity/ehdi/reports/impactreport.pdf United Health Foundation. (2021). Premature Death Racial Disparity (America’s Health Rankings, Issue. https://5 www.americashealthrankings.org/explore/annual/measure/YPLL_Disparity/state/ALL Helmstetter, C., Brower, S., & Egbert, A. (2010). The unequal distribution of health in the Twin Cities. https://www.wilder.org/sites/6 default/files/imports/BlueCross_HealthInequities_10-10.pdf Jones-Axtell, M. (2022) State and Local Efforts to Declare Racism a Public Health Crisis – Eastern Region Update. The Network 7 for Public Health Law. Analysis: Declarations of Racism as a Public Health Crisis. (2021) American Public Health Association.8 Board Action Request 20-0242 Item Description: Hennepin County Declares Racism a Public Health Crisis - offered by Commissioner Conley and Commissioner Fernando WHEREAS, Hennepin County’s mission is “to enhance the health, safety and quality of life of our residents and communities in a respectful, efficient and fiscally responsible way,” and that Hennepin’s first stated overarching goal is that “People are healthy, have access to quality health care and live in a clean environment” [Hennepin County Government (2020), Retrieved from https://www.hennepin.us/your-government#overview]; and WHEREAS, “Public health is the science of protecting and improving the health of people and their communities. This work is achieved by promoting healthy lifestyles, researching disease and injury prevention, and detecting, preventing and responding to infectious diseases. And that public health is concerned with protecting the health of entire populations” [CDC Foundation (2020), Retrieved from https://www.cdcfoundation.org/what-public-health]; and WHEREAS, “Public health professionals try to prevent problems from happening or recurring through implementing educational programs, recommending policies, administering services and conducting research,” highlighting that “a large part of public health is promoting healthcare equity, quality and accessibility” [CDC Foundation (2020), Retrieved from https://www.cdcfoundation.org/what-public- health]; and WHEREAS, as of June 19, 2020, Hennepin County’s “Public health data” webpage contained 35 published PDF “fact sheets on various health topics that affect Hennepin County,” and of the 34 fact sheets that include race/ethnicity data, 29 fact sheets (85%) report findings that express health disparity along lines of race/ethnicity [Hennepin County Government (2020), Retrieved from https://www.hennepin.us/your-government/research-data/public-health-data]; and WHEREAS, preliminary data in Hennepin County related to COVID-19 also show a health disparity. Black residents make up approximately 13% of Hennepin’s population, however account for about 40% of the confirmed COVID-19 cases. Conversely, white residents make up approximately 72% of the population and about 44% of the confirmed cases. Additionally, among these confirmed cases, Black residents median age is 40 and white residents median age is 61 [Daily Incident Brief 5.22.2020 (2020), Retrieved from Hennepin Incident Command]; and WHEREAS, the American Public Health Association (APHA) states that “Racism is an ongoing public health crisis that needs our attention now” [American Public Health Association (2020), Retrieved from https://www.apha.org/topics-and-issues/health- equity/racism-and-health]; and WHEREAS, more than 100 studies have linked racism to worse health outcomes [Institute of Medicine (2003), Retrieved from https://www.nap.edu/read/10260/chapter/11]; and WHEREAS, editors for Merriam-Webster confirmed they will “revise the online entry for racism.” Editors commented that “the usage of racism to specifically describe the intersection of race-based prejudice with social and institutional oppression” is increasing, and that they “will make the idea of systemic or institutional racism even more explicit in the [revised] wording of the definition” [The New York Times (2020), Retrieved from https://www.nytimes.com /2020/06/10/us/merriam-webster-racism-definition.html]; and WHEREAS, “the vast and persistent inequities experienced by Black Americans are the result of a complex and intersecting set of racial rules that have been strongly shaped by our nation’s long history of systemic exclusion and racism[;] that this history has a lingering impact today and that policies that attempt to ignore this legacy too often serve to compound inequality.” [Roosevelt Institute (2016), Retrieved from https://rooseveltinstitute.org/wp-content/uploads/ 2016/06/Structural-Discrimination-Final.pdf]; and WHEREAS, as of June 19, 2020, eleven United States counties have passed resolutions declaring racism a public health crisis to be systematically addressed [Milwaukee County (Milwaukee, WI), Franklin County (Columbus, OH), Dallas County (Dallas, TX), Summit County (Akron, OH), Montgomery County (Dayton, OH), Mecklenburg County (Charlotte, NC), Kalamazoo County (Kalamazoo, MI), Douglas County (Omaha, NE), Montgomery County (Rockville, MD), King County (Seattle, WA), Pierce County (Tacoma, WA)]; therefore Resolution: BE IT RESOLVED, that the Hennepin County Board of Commissioners declares racism a public health crisis that affects the entire County; and BE IT FURTHER RESOLVED, that Hennepin County’s policy position will include advocating for relevant policies that improve health in Black communities, Indigenous communities, and communities of color; and BE IT FURTHER RESOLVED, that Hennepin County will support local, state, regional, and federal initiatives that advance efforts to dismantle systemic racism; will seek partnership with local organizations that have a legacy and track record of confronting racism; and will promote community efforts to amplify issues of racism to engage actively and authentically with communities of color wherever they live; and BE IT FURTHER RESOLVED, that the Hennepin County Board directs Administration to incorporate racism and this public health crisis into 2021 Budget Hearing materials; and BE IT FURTHER RESOLVED, that the Hennepin County Board directs Administration to provide a written memo to the Board no later than three months after the passing of this Resolution, to communicate an implementation timeline for the following items: 1. Acknowledge that Hennepin County’s current public health fact sheets present a clear picture of health disparity along lines of race/ethnicity. 2. Recognize that this data-based health disparity along lines of race/ethnicity is significant, and has direct impacts from birth to death to the individual, as well as to their family and community members. 3. Shift approach from incremental improvement centered on service-delivery to clients, to a comprehensive approach that incorporates systemic, structural, or institutional changes that may respond to the health disparity presented with a commensurate response. 4. Develop clear goals and objectives specific to achieving health-related outcomes in Hennepin’s stated mission, vision, and goals along lines of race/ethnicity. 5. Develop a consistent methodology for data collection, reporting, and analysis related to race/ethnicity for future public health data fact sheets, in order to continue transparency with the publishing of reports and to inform recommendations to decision-makers. 6. Conduct an assessment of internal policy, procedures, and goals for the purpose of forming recommendations that may demonstrably improve health outcomes related to race/ethnicity, with engagement opportunities from Hennepin’s workforce groups and the newly established Race Equity Advisory Council (REAC). 7. Conduct an assessment on how a public health lens or approach may connect to or improve other work within Hennepin County, such as housing, income, education, public safety, emergency response, criminal justice, sexual violence, and more. 8. Develop a recommendation, based on a public health intervention model, for standards and implementation of any future Hennepin County anti-racist community initiatives and proposals. 9. Conduct an assessment related to all human resources, vendor selection, and grant management activities with a racial equity lens, including reviewing internal processes and practices, such as hiring, promotions, leadership appointments, and funding. 10. Recommend reporting mechanism and cadence options to the Board of Commissioners, jointly or in mutual partnership with REAC (several existing models to consider within other CAB bodies). RESOLUTION NO. 2022-14 A RESOLUTION TO SUPPORT CALLING FOR STATE AND FEDERAL RESPONSE TO ACTION ON CLIMATE CHANGE WHEREAS, the community of the City of Edina values children and our legacy for future generations; and WHEREAS, on August 20, 2019 in Resolution No. 2019-63, the City of Edina called for state and federal action to address climate change; and WHEREAS, climate related disasters have only intensified since 2019, including drought across Minnesota in 2021, and drought-related wildfires in Minnesota, Canada and the United States west coast that have destroyed property, killed people and raised the pollutants in our air to dangerous levels; and WHEREAS, Minnesota continues to experience more and more extreme precipitation events, with 2019 being the wettest year on record; and WHEREAS, the City has received urgent calls to action by youth and other residents to address climate change; and WHEREAS, the City passed a climate action plan in 2021 setting goals to reduce greenhouse gas emissions 45% reduction by 2030, and to reach net zero emissions by 2050; and WHEREAS, Whereas, the City has taken steps to reduce and renew building energy use, advance a healthy urban forest and reduce waste; and WHEREAS, the City established the Conservation and Sustainability Fund to reduce greenhouse gases, and is currently planning to spend over $10 million to begin to manage the flood risk associated with climate change; and WHEREAS, transformational change must occur at all levels of society, including cities of all sizes to address the impending climate crisis; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Edina, Hennepin County, Minnesota: To join with cities across Minnesota to acknowledge the threat to our infrastructure, property and health caused by climate change; To acknowledge our shared opportunity and responsibility to act in response to climate change; To ask the State of Minnesota to coordinate responses to climate change among cities, counties, regional planning organizations, commerce, industry and agriculture to adapt to climate change and partner with cities to identify projects to take advantage of climate action funding opportunities; To give cities the tools necessary to mitigate climate change including legislative advancements and access to technical resources; and To help cities adapt to the warmer, wetter and more severe weather associated with climate change, and advance cross-boundary partnerships to address climate risk at scale; To ask the Federal Government to support climate mitigation and adaptation efforts of cities large and small, to invest in the infrastructure needed for a sustainable future, to ensure that the investment is at the scale needed, and to provide the necessary global leadership to keep global warming to 1.5 degrees Celsius/2.7 degrees Fahrenheit. ADOPTED this 19th day of January, 2022 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA) COUNTY OF HENNEPIN) CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 19, 2022, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this 19th day of January, 2022 City Clerk