HomeMy WebLinkAbout2024-06-04 Work Session Meeting PacketAgenda
City Council Work Session
City of Edina, Minnesota
City Hall Community Room
Tuesday, June 4, 2024
5:30 PM
I.Call To Order
II.Roll Call
III.City Manager 2024 Performance Goals
IV.Administrative Meeting Procedures
V.Adjournment
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process. If you need assistance in the way of hearing ampli'cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: June 4, 2024 Agenda Item #: III.
To:Mayor and City Council Item Type:
Other
From:Scott H. Neal, City Manager
Item Activity:
Subject:City Manager 2024 Performance Goals Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
City Manager Neal and Council will discuss the City Manager's Performance Goals for 2024, as well as the
procedure for future City Manager Performance Reviews. See attached Staff Report.
ATTACHMENTS:
Description
City Manager Performance Goals Staff Report
June 4, 2024
Mayor & City Council
Scott H. Neal, City Manager
City Manager Performance Review
Information / Background:
The City Council has conducted an annual review, with a couple of exceptions, of my work performance
from 2011-2023. From the start, the Council has employed a consulting partner to facilitate the review
process. Mr. Harry Bruehl from PDI conducted the review 2011-2016. Mr. Nick Ruehl conducted the
review in 2017. Dr. Craig Waldron conducted the review from 2018 to present. While recent reviews have
included participation from only Council Members and Department Directors, my reviews from 2011-2018
included participation from 40-50 randomly selected City employees. This larger group participation was
discontinued at the request of the Council in order to provide more focus to the feedback from Council
Members.
The methodology of the three different consultants was largely the same. The consultant would collect
comments, feedback and input from participants to prepared questions; prepare a summary of the
comments to each question; and then share the summary with the Council Members for the purpose of
providing context on the quality and impact of my work performance. Responses from participants were
anonymous. I believe that anonymity for employee participants is critical to gain honest feedback. I do not
believe that anonymity for City Council Member participants is either helpful or necessary. There is no risk
of retaliation to Council Members from me for honest feedback. No employee in our organization is subject
to anonymous performance reviews from their supervisor. Why should the City Manager be subject to
anonymous performance comments from my supervisors?
The final step in the processes used by the consulting partner was the same. All three composed a summary
report that was delivered by the consultant to the Council in a closed session. Typically, the first half of the
closed session was dedicated to a discussion between the Council and the consulting partner. The second
half is typically dedicated to a discussion between me and the Council. Following the closed session, the
Mayor prepares a brief statement about the review which he reads at the next regularly scheduled Council
meeting, which in most cases is later that same night.
STAFF REPORT Page 2
I have always kicked-off the performance review process by submitting to the Council a self-evaluation,
which includes a summary of my general performance from the review year and a status report on my
performance goals for the year. The self-evaluation also includes proposed professional and performance
goals for the year ahead. In most years, my professional and performance goals are mutually defined and
approved by the Council and me. My professional and performance goals for 2023 were not mutually
defined and approved. I developed my professional and performance goals for 2023, shared them with
Council during the review time period, but they were never mutually defined or approved by the Council.
Those goals and status are below:
Review of 2023 Performance Goals:
While I did not have the benefit of Council-Manager mutually defined and approved goals for 2023, I
prepared my own performance goals and tracked my performance for this review.
1. Lead the City’s effort to achieve its State Legislative Policies and Positions in the 2023 legislative
session. – The City had a successful legislative session in 2023. The Legislature authorized the City
to have a $31.7M sales tax spending plan referendum. The Legislature agreed to three local funding
requests: $1.3M for the Fire Station 2 project; $1.0M for the South Metro Public Safety Training
Facility for the new tactical training center project; and, $3.0M for the Rosland Park Pedestrian
Bridge Replacement. The Legislature did not approve sales tax exemptions for Braemar Park Master
Plan, Fred Richards Master Plan and Fire Station 2 projects. Those three exemption requests will be
added to the City’s 2024 State Legislative Platform.
2. Initiate major capital improvement projects financed by new local sales tax. – The City moved
forward with sales tax financed projects by starting the pre-design process and selecting Project
Managers and Owner’s Representatives for the projects.
3. Manage 2023 sales tax spending referendum – The $31.7M referendum was approved by voters in
the Nov. 7 election. The margin of victory was 66%/33%.
4. Maintain Excellent+Good Ratings for 2023 Quality of Life Survey – Maintain Excellent+Good (plus
or minus 4%) ratings in the 2023 Quality of Life Survey for Overall Quality of Life, Quality of City
Services and Right Direction/Wrong Track questions.
Overall Quality of Life: 2021 E+G was 96%. 2023 E+G was 93%.
Overall Quality of City Services: 2021 E+G was 87%. 2023 E+G was 87%
Right Direction/Wrong Track: 2021 Right Direction was 68%. 2023 Right Direction was
68%.
STAFF REPORT Page 3
5. Advance Organized Trash Collection Initiative – City staff studied the issue through most of 2023
and shared its thoughts and recommendations with the Council at the Nov. 21, 2023, Council
meeting.
6. Advance Southdale Regional Library Redevelopment Project – Staff worked closely with our
colleagues at Hennepin County to advance the planning efforts for this project. The sketch plan was
reviewed by the Council at the Dec. 5 Council meeting. Staff also negotiated a comprehensive
Letter of Interest (LOI) with the County, which was key to advancing the initiative.
7. Resolve elections management issues with Edina School District – The City Council and the School
Board approved an elections services agreement for the 2023 election. Staff from both bodies are
continuing to work on an agreement for future elections.
8. Advance Community Health and Safety Center (Fire Station 2) Project – The planning and design
phases of the project were completed in late 2023. The building was used throughout 2023 for
numerous public safety training classes and events. The building was demolished in October-
November 2023.
9. Lead the orientation process for newly elected City Council Members – A robust program of
presentations and tours for our new City Council Members was concentrated in Q1 and Q2.
Additional learning opportunities will be offered in 2024.
Review of Personal Professional Goals for 2023
In addition to my performance goals, I also defined four personal/professional goals for 2023:
1. Join the Board of Directors of the League of Minnesota Cities – Accomplished. I was appointed to a
three-year term on the Board of Directors in June 2023.
2. Maintain active role in Municipal Legislative Commission – Accomplished. I continued an active role
in the MLC throughout 2023.
3. Maintain active role in Edina Chamber of Commerce and Explore Edina – Accomplished. I attended
board meetings. I contributed to the healthy discussion around accountability of lodging taxes. I
assisted with the sensitive process of transitioning the former Chamber President.
4. Maintain active positive relationships with municipal leaders of neighboring cities. – I maintain
positive professional relationships with my neighboring colleagues, which allows Edina to quickly and
effectively partner with our neighbors when that is in our interest, particularly around public safety
and law enforcement issues.
For 2024, I prepared and proposed a set of professional and performance goals during the 2023 review
process. The Council has seen these goals, but apparently it is not clear to all on the Council that the goals
have been “mutually defined and approved” by the Council. As a reminder, this is what I proposed to you
on Dec. 1, 2023, as my goals for 2024:
STAFF REPORT Page 4
Performance Goals for 2024
1. Fire Station 3 – Secure land control of the location for future Fire Station 3.
2. 2024 State Bonding Bill – Lead the effort to secure state bonding bill funding for the Vernon Avenue
Bridge Expansion.
3. 5146 Eden Avenue – One or more of the approved developments for this site are under
construction.
4. Southdale Regional Library/Edina Art Center MOU – Secure a long-term Memorandum of
Understanding that creates a partnership between Hennepin County and City of Edina to build and
operate a joint library/art center project at the site of the current Southdale Regional Library.
Advance that project through the design stage and to the construction phase.
5. Board and Commission Member Selection – Lead a creative effort to resolve the procedures and
processes used by the City to select members for its advisory boards and commissions. I want the
new process to be in place for the 2024 recruitment and selection cycle.
6. Cannabis Management – Lead a successful effort to develop and implement the City’s new cannabis
management policy.
Professional Goals for 2024
1. Orient and integrate the new Assistant City Manager – The new Assistant City Manager will start
her new job Jan. 22, 2024. I will lead the effort to orient and integrate her into our organization.
2. Orient and integrate the new City Management Fellow – A new Edina City Management Fellow will
join our team in June 2024. I will orient and integrate into our organization as quickly as possible.
3. Increase my participation in department staff meetings – Department leaders have asked for more of
my time to occasionally visit and participate in their departmental staff meetings.
4. Present a conference program on board & commission management at the 2024 ICMA Annual
Conference – It has been 20 years since I last presented at the annual conference of the
International City Management Association (ICMA). I plan to propose a program to the ICMA
Conference Planning Committee this year about how we recruit, select, orient, train and manage
our resident advisory boards and commissions. Our system is well known and well respected. Our
practices could benefit cities of any size, state or organizational structure.
Possible Process Changes for the 2024 Performance Review
Council Member Risser has proposed making the following changes to the process the Council will use to
evaluate my 2024 work performance:
STAFF REPORT Page 5
Explore what can be done through the League of Minnesota Cities Manager Review process.
We have used Craig Waldron for several years. I am concerned about:
The process – not direct feedback, ideas get lost
The limited number of employees who participate
The ambiguity surrounding anonymity
Staying with one person so long
Having a review that depends so much on a limited number of department head responses
Council Member Risser has also suggested modifications to my proposed 2024 performance and
professional goals, and proposes to add a new section to the review call “Leadership Goals.” Her input on
these proposals is below:
**Material that CM Risser has added is bolded and italicized.
Establishing 2024 Performance Goals
1. Fire Station 3 – Secure land control of the location for future Fire Station 3.
2. 2024 State Bonding Bill – Lead the effort to secure state bonding bill funding for the Vernon Avenue
Bridge Expansion.
3. 5146 Eden Avenue – One or more of the approved developments for this site are under construction.
4. Southdale Regional Library/Edina Art Center MOU – Secure a long-term Memorandum of Understanding
that creates a partnership between Hennepin County and City of Edina to build and operate a joint
library/art center project at the site of the current Southdale Regional Library. Advance that project through
the design stage and to the construction phase. Strengthen pedestrian and bike infrastructure to the
library. There is some low-hanging fruit such as ensuring the .5 acre strip of land that adjoins the SE
corner of the library site be dedicated to a bike and pedestrian pathways. The strip appears to be
wide enough to accommodate separate paths for walkers and bikers.
5. Board and Commission Member Selection – Lead a creative effort to resolve the procedures and
processes used by the City to select members for its advisory boards and commissions. I want the new
process to be in place for the 2024 recruitment and selection cycle.
6. Cannabis Management – Lead a successful effort to develop and implement the City’s new cannabis
management policy.
7. The Department of Justice (DOJ) has an active investigation into the Grandview Pedestrian
Bridge. Ensure that communications and interactions adhere to professional standards and do not
expose Edina to unnecessary risk. Conduct a review of how the project was launched and how it
STAFF REPORT Page 6
gained traction. When first presented to the HRA, staff stated the bridge would connect to the lower
level of the parking ramp. Shortly after at a City Council meeting staff noted it might connect to the
upper level of the ramp. Why wasn’t the project as a whole reassessed? There was some Council
pushback. High level, how do we ensure that projects financed with unallocated TIF dollars are used
prudently?
8. The 2023 Edina survey underscored the strengths of the City and areas where it appears residents
believe improvement is needed. The Planning department was the lowest scoring department. Chart
a course of action to understand the low assessment provided by residents and a course of action.
9. Rosland Park Pedestrian Bridge – while it is exciting to consider design options for the bridge,
costs need to be controlled.
Professional Goals for 2024
1. Orient and integrate the new Assistant City Manager – The new Assistant City Manager will start her new
job on January 22, 2024. I will lead the effort to orient and integrate her into our organization.
2. Orient and integrate the new City Management Fellow – A new Edina City Management Fellow will join
our team in June 2024. I will orient and integrate into our organization as quickly as possible.
3. Increase my participation in department staff meetings – Department leaders have asked for more of my
time to occasionally visit and participate in their departmental staff meetings.
4. Present a conference program on board and commission management at the 2024 ICMA Annual
Conference – It has been 20 years since I last presented at the annual conference of the International City
Management Association (ICMA). I plan to propose a program to the ICMA Conference Planning
Committee this year about how we recruit, select, orient, train and manage our resident advisory boards
and commissions. Our system is well known and well respected. Our practices could benefit cities of any
size, state or organizational structure.
Establishing 2024 Leadership Goals
1. The City Manager sets the tone for interactions that residents experience with staff. Find
ways to ensure that residents receive clear and accurate information when they raise
concerns.
2. Council Members, HRA Commissioners and Planning Commissioners depend on staff to
present objective, well-researched analysis of projects before making recommendations to
approve or deny. Ensure that projects/action analysis is thorough and objective. Ensure staff
recommendations do not violate code or conflict with the Comprehensive Plan, pose public
safety risks, or conflict with the Climate Action Plan. Provide Council Members with material
before work session meetings.
STAFF REPORT Page 7
3. Council Members, HRA Commissioners and Planning Commissioners need to have material
before work sessions. When presentations are presented for the first time during a work
session it is challenging for elected and appointed officials to respond thoughtfully.
4. Ensure ordinances and code are applied fairly and logically. One type of zoning classification
should not be held to lesser accountability than others. This appears to be happening with
Edina’s Tree Protection Ordinance.
SUMMARY
The methodology of my annual performance review has been relatively consistent throughout my career. A
neutral outside party collects data about my performance and shares it with me and the elected officials I
serve. The process we used for this review is the same or similar as the process used throughout our
comparable city group. The facilitator of the review has changed in Edina, and perhaps it is time to change
again. If it is the will of the Council to change the facilitator of the review, City staff can prepare a Request
for Proposals process this summer, which would include Council involvement in reviewing and selecting a
new consulting partner to facilitate the 2024 review.
Date: June 4, 2024 Agenda Item #: IV.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:Scott H. Neal, City Manager
Item Activity:
Subject:Administrative Meeting Procedures Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
City Council Members have requested the opportunity at the work session to discuss several administrative
meeting practices and procedures.
ATTACHMENTS:
Description
Administrative Meeting Procedures Staff Report
Office of the State Auditor Meeting Minutes
Example Minnetonka City Council Meeting Minutes 4-8-2024
June 4, 2024
Mayor & City Council
Scott H. Neal, City Manager
Administrative Meeting Procedures
Information / Background:
There are several matters raised previously by one or more Council Members regarding our administrative
meeting procedures, customs and practices for our public meetings. They are, in no particular order, the
following:
Meeting Minutes
The City is required by state statute to produce written minutes of public meetings. The City Council has
previously discussed this subject and endorsed a minimalist approach to meeting minutes. Council Member
Risser proposes a different standard. Her comments and suggestions on minutes are below:
I would appreciate it if the Statement of Position Meeting Minutes from the Office of the State Auditor
would be included—here’s the link (also attached):
https://www.osa.state.mn.us/media/i3jpm3am/meetingminutes_0710_statement.pdf
I would also like people to see how other cities focus on the actions/words of elected officials in their
minutes - I have attached an example from Minnetonka—also here’s the link (also attached):
https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/2557824/2024-04-
08_City_Council_Minutes.pdf
I don’t really understand the position that people can just watch the video—that takes a long time. Also in
Edina minutes, staff reports and developer presentations are summarized. It’s only elected officials who have
their voices basically silenced with the “council asked questions and made comments” statement. There is an
uneven reporting. It is also standard practice for the person who created the notes to sign off on them—we
don’t do that. See the Minnetonka minutes.
STAFF REPORT Page 2
The way we do minutes makes it challenging to prepare for preliminary plans. You can’t review a written
document to see member concerns—you have to review the entire video.
Meeting Schedules and Reschedules
Staff would like clarity from City Council about the circumstances for changing the schedule of a previously
approved meeting. The ideal practice is that the City Council establishes its meeting schedule and then
conforms to the meeting schedule when a quorum of Council Members are present. If there is a quorum of
Council available to meet at the scheduled meeting date and time, our practice is to go forward with the
meeting. Staff is not clear about how and when to cancel or reschedule a scheduled meeting when a quorum
is available to meet.
Proclamations
There are two types of City government proclamations. The Mayoral Proclamation and the City
Proclamation. Our past practice for the Mayoral Proclamation is that the Mayor has complete discretion
about what proclamations he wishes to endorse. Mayoral Proclamations are not presented to the City
Council for review and/or approval. City Proclamations are presented for approval to the City Council. We
do not have a clear administrative path to decide what proclamations are presented to the Council for
approval as an official proclamation of the City of Edina. Staff would appreciate some clarity on this issue.
STATE OF MINNESOTA
OFFICE OF THE STATE AUDITOR
SUITE 500
525 PARK STREET
SAINT PAUL, MN 55103-2139
(651) 296-2551 (Voice)
(651) 296-4755 (Fax)
stateauditor@osa.state.mn.us (E-mail)
1-800-627-3529 (Relay Service)
REBECCA OTTO
STATE AUDITOR
Statement of Position
Meeting Minutes
Minnesota law requires all public authorities and political entities to "make and preserve
all records necessary to a full and accurate knowledge of their official activities."1 That
is, the law requires that meeting minutes be created and maintained. Auditors review the
minutes of a governing body when performing financial and compliance audits. Minutes
are reviewed to determine if actions taken at the meeting meet statutory requirements.
Consequently, the Office of the State Auditor receives questions concerning what items
must or should be included in meeting minutes.
Minutes may be defined as a record of the "proceedings" of a governing body.2
Minnesota law defines the term "proceedings" (and, therefore, the contents of the record
or minutes of the "proceedings") to include at minimum:
• the subject matter of a motion;
• the persons making and seconding a motion;
• the roll call vote on a motion;
• the character of resolutions or ordinances offered, including a brief
description of their subject matter; and
• whether the motion to approve a resolution or ordinance was defeated or
adopted. 3
Similarly, Minnesota's "Open Meeting" law requires that minutes include the individual
votes of each member of the governing body on any action, including each appropriation
of money other than "payments of judgments, claims, and amounts fixed by statute."4
1 Minn. Stat. § 15.17.
2 Various statutes that refer to taking or publishing minutes use the term "proceedings" or "official
proceedings." See, e.g., Minn. Stat. §§ 384.09 (counties); 412.151, subd. 1 (statutory cities); 367.11(1)
(towns); and 123B.09, subd. 10 (school districts).
3 See Minn. Stat. § 331A.01, subd. 6. The League of Minnesota Cities has also compiled a list of items
required in meeting minutes in their information memo titled "Meetings of City Councils," at
http://www.lmc.org/media/document/ 1 /meetings of city counci I s pd f? inl ne—true.
4 Minn. Stat. § 13D.01, subd. 4.
Reviewed: January 2014 2007-1024
Revised: July 2012
This Statement of Position is not legal advice and is subject to revision.
An Equal Opportunity Employer
Beyond these statutory requirements, the decision regarding how elaborate or extensive
the minutes should be is within a governing body's discretion.5 The amount of detail
which is appropriate for inclusion in the minutes is likely to vary, depending on the
nature of the proceedings and the subject matter involved. The minutes need not record
the discussions of the members and others, or information relating to the process by
which a decision is made. Moreover, the minutes should not be cluttered with
unnecessary detail that could hamper efforts to review or otherwise use the minutes at a
later date. In addition, the minutes should never reflect the clerk's or secretary's opinion
on anything said or done.
Nevertheless, there will be instances where it would be wise for the governing body to
include in the minutes information in addition to what is required to satisfy the minimum
statutory requirements. For example, a governing body's reasons for reaching a
particular decision may be important for defending a challenge to the action taken. In
that circumstance, the minutes should include all findings of fact, conclusions, and
reasons for conclusions so that an entity may defend its actions. Including this additional
detail should protect the board against claims that it acted arbitrarily or capriciously in
making its decision.
The Office of the State Auditor often reviews meeting minutes and recommends that
meeting minutes include the following information in addition to the statutory
requirements:
• type of meeting (regular, special, adjourned regular, adjourned special, recessed,
or emergency);
• type of group that is meeting (i.e., the governing body or a committee);
• date and place the meeting was held;
• the time the meeting was called to order;
• approval of minutes of the previous meeting, with any corrections noted;
• identity of parties to whom contracts were awarded;
• abstentions from voting due to a conflict and the member's name and reason for
abstention;
• reasons the governing body awarded a particular contract to a bidder other than
the lowest bidder;
• granting of variances and special use permits;
• approval of hourly rates paid for services provided, mileage rates, meal
reimbursement amounts, and per diem amounts;
• a listing of all bills (including per diems) allowed or approved for payment,
noting the recipient, purpose and amount;
• a list of all transfers of funds;
• appointments of representatives to committees or outside organizations;
• reports of the officers;
5 Charter cities may have adopted additional meeting minute requirements in their charters.
Reviewed: January 2014 2 2007-1024
Revised: July 2012
o authorizations and directions to invest excess funds, and information on
investment redemptions and maturities; and
o the time the meeting concluded.
The Office of the State Auditor recommends that the minutes be signed by the clerk or
secretary.
Meeting minutes also should be approved by the governing body, usually at the next
meeting. The minutes should be signed and dated by a designated member of the
governing body to indicate that they are the official meeting minutes.6 The approved
minutes are the official record of the proceeding.
Audio or video recordings of meetings are not meeting minutes and are not a substitute
for meeting minutes.'
6 For some entities, Minnesota law specifies who must sign meeting minutes. See, e.g., Minn. Stat. §
365.55 (requiring the minutes of town meetings to be signed by "the clerk of the meeting and the
moderator").
With certain exceptions, however, a governing body must electronically record all closed meetings at its
own expense. See Minn. Stat. § 13D.05, subd. 1(d).
Reviewed: January 2014 3 2007-1024
Revised: July 2012
Minutes
Minnetonka City Council Monday, April 8, 2024 1. Call to Order
Mayor Brad Wiersum called the meeting to order at 6:31 p.m. 2. Pledge of Allegiance
All joined in the Pledge of Allegiance. 3. Roll Call Council Members Patsy Foster-Bolton, Rebecca Schack, Kimberly Wilburn, Deb
Calvert, Paula Ramaley, Kissy Coakley, and Brad Wiersum were present.
4. Approval of Agenda Calvert moved, Ramaley seconded a motion to accept the agenda as amended
with addenda to Items 10.B and 14.A. All voted “yes.” Motion carried.
5. Approval of Minutes A. March 25, 2024 regular meeting minutes
Schack moved, Calvert seconded a motion to approve the minutes. Foster-Bolton, Schack, Wilburn, Calvert, Ramaley, and Coakley voted “yes.” Wiersum “abstained”. Motion carried.
6. Special Matters: None 7. Reports from City Manager & Council Members City Manager Mike Funk reported on upcoming city events and council meetings.
8. Citizens Wishing to Discuss Matters not on the Agenda: Noel Kepler, Senior EHS Specialist for Abbott Laboratories, introduced herself to the council. She explained she has noticed throughout the years there were lots
of cars speeding down Minnetonka Industrial Road and employees had almost
been hit by cars. She had encouraged employees to wear high visibility vests when walking along this roadway or between buildings. However, this has not seemed to help with the speeding cars and the low visibility in the area. She
City Council Minutes Page 2 Meeting of April 8, 2024
stated she wanted to bring this concern to the council in order to hopefully bring more visibility to the area. 9. Bids and Purchases: None
10. Consent Agenda – Items Requiring a Majority Vote: A. Conditional use permit for a 1,440 square-foot accessory structure at 13907 McGinty Road East
Schack reported she received the messages from the neighbors regarding concerns with the accessory structure. She stated the issues were well explained within the staff report and she understood the setbacks were being met. She encouraged the applicant to be a good neighbor.
Schack moved, Calvert seconded a motion to adopt Resolution 2024-024. All voted “yes.” Motion carried. B. Strategic Profile quarter one report
Schack moved, Calvert seconded a motion to accept the report. All voted “yes.” Motion carried. 11. Consent Agenda – Items requiring Five Votes: None
12. Introduction of Ordinances: A. Ordinance amending section 845.030 of the Minnetonka City Code; relating to maintenance standards for lawns and managed natural
landscapes Community Development Director Julie Wischnack gave the staff report.
Wilburn moved, Calvert seconded a motion to introduce the ordinance. All voted
“yes.” Motion carried. B. Ordinance amending section 835.015, subd. 7 of the Minnetonka City Code, relating to storage of waste containers
Community Development Director Julie Wischnack gave the staff report. Wilburn requested the wording be amended to allow residents to put their waste containers out the night before pickup.
City Council Minutes Page 3 Meeting of April 8, 2024
Calvert moved, Ramaley seconded a motion to introduce the ordinance. All voted “yes.” Motion carried. C. Ordinance amending Minnetonka City Code section 930.030, subd. 6;
relating to overnight parking restrictions Community Development Director Julie Wischnack gave the staff report. Coakley questioned how long items were posted in Minnetonka Matters.
Wischnack stated matters were posted for at least three weeks.
Ramaley asked what the reasoning was behind the six hour limitation for continuous on street parking. Wischnack explained a lot of this had to do with plowing and winter maintenance. She indicated this limitation also addresses the
parking of trailers or large vehicles in the streets. Deputy Chief Jason Tait
reported the enforcement of the six hour time period was very difficult for the police department. He stated the limitation addresses the concern of the long term storage of vehicles on the street.
Coakley commented on how her daughter has gotten several tickets for parking
on the streets overnight. This was a concern to her. Schack stated if the city was going to allow for overnight parking, perhaps this limitation should be set at eight hours instead of six.
Calvert moved, Coakley seconded a motion to introduce the ordinance. All voted “yes.” Motion carried. D. Ordinance rezoning the properties located at 3521 Baker Road, 3522
Elm Lane and two unassigned addresses from R-1 Low Density Residential District to Planned Unit Development District City Planner Loren Gordon and Community Development Director Julie
Wischnack gave the staff report.
Wiersum commented further on the timeline for this project. Coakley asked if this project were approved, would there be any type of funding
to assist with long-term repairs for the affordable housing. Wischnack stated she
could bring this discussion to the EDAC in order to discuss the repair program. Foster-Bolton requested further information on how the city defines PUD’s. Wischnack discussed the set of standards that have to be met, along with the
public good requirement, for a PUD.
City Council Minutes Page 4 Meeting of April 8, 2024
Coakley inquired what the zoning districts were surrounding this property. Gordon reported the primary zoning for the surrounding properties was R-1. Schack requested staff provide the council with further information on the
constraints or qualifications that made this project a PUD.
Calvert asked what changes could be made to the project to prevent it from needing a comprehensive plan amendment. She discussed how viewshed was not a property right and commented on how this project would impact the
neighboring properties. She suggested buffering be considered to protect the
neighbors. Ramaley recommended the planning commission explore if an HOA would be involved in this development for long term maintenance of the properties.
Schack moved, Wilburn seconded a motion to introduce the ordinance, approve the notification area, and refer it to the planning commission. All voted “yes.” Motion carried.
13. Public Hearings: A. Temporary on-sale liquor license for Immaculate Heart of Mary Church, 13505 Excelsior Boulevard
Community Development Director Julie Wischnack gave the staff report.
Wiersum opened the public hearing. Kellie Dennehy, Business Administrator at the Immaculate Heart of Mary Church,
stated this would be the churches third annual block party event. She explained
this was a family friendly event that began with a fun run, and ended with music in the evening. She reported there would be food trucks throughout the day. The event would run from 9:00 a.m. to 8:00 p.m.
There being no further comments from the public, Wiersum closed the public hearing. Schack moved, Calvert seconded a motion to grant the license. All voted “yes.”
Motion carried. B. Off-sale intoxicating liquor license to Mekha, LLC, dba Strong Liquor & Wine at 11048 Cedar Lake Road
Community Development Director Julie Wischnack gave the staff report.
City Council Minutes Page 5 Meeting of April 8, 2024
Wiersum opened the public hearing. There being no comments from the public, Wiersum closed the public hearing.
Calvert moved, Ramaley seconded a motion to open the public hearing and continue to May 6, 2024, for final consideration. All voted “yes.” Motion carried. 14. Other Business:
A. Items concerning Greco Minnetonka at 15407 and 15409 Wayzata Boulevard This item was removed from the agenda per the applicants request.
15. Appointments and Reappointments: None 16. Adjournment Calvert moved, Wilburn seconded a motion to adjourn the meeting at 7:33 p.m.
All voted “yes.” Motion carried.
Respectfully submitted,
Becky Koosman
City Clerk