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HomeMy WebLinkAbout2024-01-09 Parks & Rec Comm PacketAgenda Parks and Recreation Commission City Of Edina, Minnesota Braemar Golf Course Tuesday, January 9, 2024 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Parks & Recreation Commission Dec. 12, 2023 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2024 Commission Work Plan B.2024 Work Plan initiative 1.6.1: Support Fred Richards Park Implementation VII.Chair And Member Comments VIII.Sta0 Comments A.Upcoming Meetings and Events IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli6cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: January 9, 2024 Agenda Item #: IV.A. To:Parks and Recreation Commission Item Type: Minutes From:Perry Vetter, Director Parks & Recreation Item Activity: Subject:Minutes: Parks & Recreation Commission Dec. 12, 2023 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the Dec. 12, 2023 Parks & Recreation Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Parks & Recreation Commission Dec. 12, 2023 Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 Minutes City of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course December 12, 2023 7 p.m. I. Call to Order Chair Doscotch called the meeting to order at 7 p.m. II. Roll Call Answering roll call were Commissioners Doscotch, Luangrath, Pfuhl, Spanhake, Welsh and Student Commissioner DiLorenzo Commissioners Absent: Commissioners Ites, Weaver and Student Commissioner Holtey Staff Present: Staff Liaison Perry Vetter, General Manager Centennial Lakes Park Tiffany Bushland and Administrative Coordinator Janet Canton III. Approval of Meeting Agenda Motion made by Luangrath to approve the meeting agenda. Motion seconded by Spanhake. Motion carried. IV. Approval of Meeting Minutes Motion made by Pfuhl to approve the Nov. 13, 2023 minutes. Motion seconded by Welsh. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Centennial Lakes Park Update Staff Liaison Vetter introduced General Manager Bushland who gave a general overview of Centennial Lakes Park. General Manager Bushland described the park’s amenities and summer activities, noting that last year, paddle boat rental produced a total of $92,000 in revenue. General Manager Bushland described the horticulture within the park, rental of the pavilion, and free concerts, movies, and classes offered during the summer. She described the farmer’s market and associated events. General Manager Bushland commented on the free fishing program at the lake, that functions as a storm-water-pond, which the DNR stocks with fish. She then described the special events hosted at the park including the Fall into the Arts Festival and the Winter Ice Festival in January. General Manager Bushland described the art installments in the park and activities offered during winter months once the lake freezes. Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 General Manager Bushland commented on the park assessment completed last year that was designed to give an overview of how long structures will last, the overall costs associated with replacements and repairs. She reviewed the number of visitors to the park during the past year and described the busiest days. General Manager Bushland advised that the park does not turn a profit. Several of the surrounding properties pay an annual park maintenance fee. Edina Liquor profits also offset the expenses of the park by approximately $450,000. She noted that the agreements with the surrounding properties expire within the next five years. There was discussion regarding the process on renewal of the agreements. It was noted there are discussions in process as to what the future holds regarding park funding. The Commission discussed the Canadian wildfires and rainy weekends that had impacted park attendance during the summer of 2023. The Commission also discussed the level of staffing including full-time and seasonal employees. The Commission indicated the park assessment contained no surprises as this park is 33-years old, so investments need to be made. General Manager Bushland indicated the report will be utilized to prioritize repairs. The Commission discussed and asked questions about the use of advertising to promote rentals to increase revenue. B. 2023 Work Plan Initiative 1.6.5: Comparable Community Parks/Recreational Opportunities Commissioner Pfuhl provided an overview of past discussion on the three components of the report and indicated no additional feedback was offered, so it is ready to go. Motion made by Pfuhl to approve the finalization of the report and recommendation with initiative 1.6.5. Motion seconded by Spanhake. Motion carried. C. 2023 Work Plan Initiative 1.6.4: Alternative Funding Sources Study and Report Staff Liaison Vetter stated this item is for information purposes. He reviewed past consideration, of the work plan, noting the packet contained the final version along with the coversheet for the City Council. Chair Doscotch indicated the document was ready to send to the City Council. D. 2023 Commission Work Plan Initiative #1 – Support Fred Richards Park Implementation. Staff Liaison Vetter stated that Park Planner Rachel Finberg will be coming to the January meeting to give an update. She will be reaching out regarding some of the subcommittee work. Initiative #2 – Support Braemar Park Implementation. Staff Liaison Vetter stated that a lot of progress has been made over the last two months for Courtney Fields. The new lighting has been purchased and is being installed. Netting is the next step of improvements in that area. Staff Liaison Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 Vetter indicated that on Dec. 19 the City Council will consider the initial phases of buckthorn removal at a cost of about $380,000. Initiative #3 – Support Braemar Arena Implementation. Staff Liaison Vetter indicated there are ongoing negotiations for professional services for the ice arena expansion/ renovation package. Initiative #4 – Alternative Funding Sources. Has been approved. Initiative #5 – Comparable Community Parks/Recreational Opportunities. Has been approved. Initiative #6 – Parks & Recreation Presentations. Staff Liaison Vetter indicated there is not an update from the initiative group, but the Point of France apartment building has asked again if there is interest in a January presentation to their owner group. VII. Chair and Member Comments  Commissioner Luangrath asked questions about the park revenue stream from event attendance and potential impacts of inclement weather. Staff Liaison Vetter stated that risk situation is accepted in trying to compete along with everyone else for people’s discretionary spending. He noted whether it is a free or fee-based event, a significant portion of the costs associated with the event have been prepaid so if the event is rained out, money will be lost. Additional conversation ensued regarding weather uncertainty. VIII. Staff Comments A. Upcoming Meetings and Events  Staff Laison Vetter described the significant operational policy decisions made for the 2024 golf season. It was noted these changes were not made to create more revenue; the goal is to give Edina residents better access to the course. The Commission discussed and asked questions about plans to promote this change, decision to eliminate Saturday leagues, and potential impact on restaurant revenue. The Player’s Card, which may be capped, will be available to residents sometime after Jan. 1. It was noted this was an operational policy, so the changes were driven by staff. Also, for the first time, the City had to give refunds for the Player’s Card.  Staff Liaison Vetter stated the upcoming meetings are already scheduled. Commissioner Ytterbo has submitted his resignation due to work and family commitments, which lowers membership to seven, and appointments don’t occur until March. IX. Adjournment Motion made by Spanhake to adjourn the Dec. 12, 2023 meeting at 7:54 p.m. Motion seconded by Pfuhl. Meeting adjourned. Date: January 9, 2024 Agenda Item #: VI.A. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Perry Vetter, Parks and Recreation Director Item Activity: Subject:2024 Commission Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please verify and ensure adequate commissioner assignments for the 2024 Parks and Recreation Commission Work Plan. INTRODUCTION: Attached is the City Council approved 2024 Work Plan for the Parks and Recreation Commission. Again this year all commission and city council work plans and related progress will be posted publicly. For project 1.6.4 - Community Garden Study and Report, the lead commissioner for the initiative is asked to meet with the lead from the Energy and Environment Commission to discuss their related initiative to ensure there is a complimentary process and any methodology for research is agreed upon from inception of the work beginning. Please discuss and ensure adequate commissioner assignments per initiative. Up to four regular commissioners and unlimited student commissioners can be assigned per initiative. ATTACHMENTS: Description Commission 2024 Work Plan PARC Commission report 2024 Commission Work Plans Report Created On: Jan 02, 2024 Report Legend Council Charge No Update Overdue Commission Name 1.6 Parks & Recreation Commission The Commission participates in park planning, reviews operations of parks and facilities and advises the City Council on policies, parks, programs and facilities. Plan Label And Number Description Initiative Type Council Charge Deliverable Leads Last Update Initiative 1.6.1 Review and comment on Fred Richards Park Implementation In support of the Fred Richards Park master plan implementation eorts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: Playground process Facility/Food and Beverage Operations Public Art Project Review and comment.Ites (L), Pfuhl, Weaver, Welsch Initiative 1.6.2 Review and Comment on Braemar Park Implementation In support of the Braemar Park master plan implementation eorts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: O trail and pedestrian trail system development Athletic and active area development Natural Resource restoration Project Review and comment.Spanhake (L), Luangrath Initiative 1.6.3 Review and Comment on Braemar Arena Implementation In support of the Braemar Park master plan implementation eorts for Braemar Arena assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: Infrastructure replacement TBD if Arena expansion will be in scope Project Review and Comment Spanhake (L), Doscotch, Ytterbo # Plan Label And Number Description Initiative Type Council Charge Deliverable Leads Last Update Initiative 1.6.4 Community Garden Study and Report In support of the Climate Action Plan Strategy LF 1-2, the commission will study the opportunity and access to Community Gardens within the park system and if applicable the broader Edina community. Climate Action Plan Strategy LF 1-2: Support existing school and community gardens and provide opportunities to expand community growing spaces with a focus on youth, immigrant, and people with lower incomes or who are experiencing food insecurity. Project Report Doscotch (L), Pfuhl, Weaver, Welsch Initiative 1.6.5 Review and compare park shelter building amenities and function The upcoming capital improvement program identifies several park shelter building replacements. Part 1: The commission will study and report on user experience enhancements, amenities and style of facility approaches that are successful in current Edina parks and surrounding communities to help guide future replacement projects. Part 2: The commission will evaluate Edina Parks that have and those that do not have park buildings and propose criteria for constructing or decommissioning at each site. Project Report Luangrath (L), Pfuhl, Weaver, Welsch Date: January 9, 2024 Agenda Item #: VI.B. To:Parks and Recreation Commission Item Type: Report and Recommendation From:Rachel Finberg, Park Planner Item Activity: Subject:2024 Work Plan initiative 1.6.1: Support Fred Richards Park Implementation Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, review update on Fred Richards P ark implementation. INTRODUCTION: The 2024 Commission Work Plan Initiative 1.6.1 Support Fred Richards Park Implementation, calls for various efforts by the commission as the implementation efforts progress, including bringing the community perspective to the planning process on potential areas such as: Playground process Facility/Food and Beverage Operations Public Art Reconnection on the project has recently begun to support master plan implementation. Staff will review planning aspects with the commission and asks the commission to provide dialogue. Date: January 9, 2024 Agenda Item #: VIII.A. To:Parks and Recreation Commission Item Type: Other From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Upcoming meetings and events for 2024 P arks and Recreation Commission activity. ATTACHMENTS: Description Upcoming Meetings and Events January 9, 2024 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming Meetings and Events Date 2024 Meeting Dates Time Location* Tues. Jan. 9 Regular Meeting 7:00 pm Braemar Golf Course Tues. Feb. 13 Regular Meeting  Annual election of officers 7:00 pm Braemar Golf Course Tues. Mar. 12 Regular Meeting  Introduction of new members 7:00 pm Braemar Golf Course Tues. Apr. 9 Regular Meeting 7:00 pm Braemar Golf Course Mon. May 13** Monday Regular Meeting 7:00 pm Braemar Golf Course Tues. May 21 Joint Work Session with City Council  Annual work plan discussion  Recommended, not required attendance 5:30 pm City Hall Community Room Tues. Jun. 11 Regular Meeting 7:00 pm Braemar Golf Course Tues. July 9 No Meeting - - Mon. Aug. 12** Monday Regular Meeting 7:00 pm Braemar Golf Course Tues. Sept. 10 Regular Meeting 7:00 pm Braemar Golf Course Tues. Oct. 8 Regular Meeting 7:00 pm Braemar Golf Course Wed. Nov. 13** Wednesday Regular Meeting 7:00 pm Braemar Golf Course Tues. Dec. 10 Regular Meeting 7:00 pm Braemar Golf Course * Regular Commission meetings will be held in the Hoyt and Blanchard Room, lower level of Braemar Golf Course, 6364 John Harris Drive, Edina. ** Date Adjustments – In accordance with the 2024 Observed City Calendar.