HomeMy WebLinkAbout2024-06-18 City Council Meeting MinutesMINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
JUNE 18, 2024
7:00 P.M.
I. CALL TO ORDER
Mayor Hovland called the meeting to order at 7:02 p.m. then shared the procedure for public hearing and
community comment.
II. ROLLCALL
Answering rollcall were Members Agnew, Jackson, Pierce, Risser, and Hovland.
Absent: None.
III. PLEDGE OF ALLEGIANCE
IV. MEETING AGENDA APPROVED AS PRESENTED
Member Jackson made a motion, seconded by Member Pierce, to approve the meeting agenda
as published.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
V. COMMUNITY COMMENT
None.
VI.A. CITY MANAGER'S RESPONSE TO COMMUNITY COMMENTS
City Manager Neal responded to Community Comments from current and past meetings.
VI. CONSENT AGENDA ADOPTED AS PRESENTED
Member Jackson made a motion, seconded by Member Pierce, approving the consent agenda,
as follows:
VI.A. Approve Minutes of the Work Session and Regular Meeting of June 4, 2024
VI.B. Approve Claims for Payment for Check Register Pre-List Dated May 29, 2024, totaling
$189,569.37, Check Register Claims Pre-List Dated May 31, 2024, totaling
$1,018,872.80, and Check Register Claims Pre-List Dated June 7, 2024, totaling
$1,560,898.45
VI.C. Request for Purchase; CloverRide Circulator Bus, awarding the bid to the
recommended low bidder, DARTS, $27,500
VI.D. Approve joint Powers Agreement with City of Richfield for Speed Limits on Shared
Streets
VI.E. Approve Fiscal Year 2023 Safe Streets for All Grant Agreement
VI.F. Request for Purchase; Public Works Mechanics Water Heater Replacement, awarding
the bid to the recommended low bidder, Corporate Mechanical, $29,435
VI.G. Request for Purchase; Edinborough Park Pool HVAC Unit Assessment, awarding the
bid to the recommended low bidder, HGA, $32,240
VI.H. Request for Purchase; ENG 24-7 France Avenue Sidewalk, awarding the bid to the
recommended low bidder, 57th to Fuller
Vl.l. Adopt Resolution No. 2024-44; Approving Higher Blends Infrastructure Incentive
Program Cash Match Certification
VI.J. Request for Purchase; ENG 24-8 Brook Drive Culvert Replacement, awarding the bid
to the recommended low bidder, Bituminous Roadways, $858,715
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Minutes/Edina City Council/June 18. 2024
VI.K. Request for Purchase; Professional Services for ENG 24-8 Brook Drive Culvert
Replacement, awarding the bid to the recommended low bidder, Barr Engineering,
$54,100
VI.L. Request for Purchase; Study Update for Yorktown Park Water Treatment Plant #5,
awarding the bid to the recommended low bidder, AE2S, $32,000
VI.M. Request for Purchase; Water Distribution System Modeling, awarding the bid to the
recommended low bidder, SEH, $28,400
VI.N. Approve Sustainable Building Policy Partial Waiver for 3400 Parklawn Avenue South
and 5010 Summit Avenue
VI.O. Request for Purchase; Engineering Services for 2025 Neighborhood Roadway
Reconstruction, awarding the bid to the recommended low bidder, Braun Intertec
Corp., $21,150
VI.P. Request for Purchase; Braemar Field Emergency Repairs, awarding the bid to the
recommended low bidder, New Look Contracting, Inc., $38,458
VI.Q. Request for Purchase; Softball Temporary Fencing, awarding the bid to the
recommended low bidder, Beacon Athletics, $30,300
VI.R. Approve 2024-2025 City Insurance Renewal
VI.S. Approve Liability Coverage Statutory Limits
VI.T. Request for Purchase, Two Transit Vans, awarding the bid to the recommended low
bidder, Ford of Hibbing for total $120,557 and vehicle emergency equipment and
upfitting from Transits at EATI, Inc for total $83,809, for combined purchase $204,366
VI.U. Request for Purchase, Replacement Handguns with Optics, awarding the bid to the
recommended low bidder, Kiesler Police Supply, $64,460
VI.V. Request for Purchase, Crisis Negotiation Communication Equipment, awarding the bid
to the recommended low bidder, Quantico Tactical, $20,637
VI.W. Request for Purchase, Translation Services for City Publications, awarding the bid to
the recommended low bidder, ING Co., estimated annual cost $50,000
VI.X. Request for Purchase, 20245 T770 Bobcat Skid Steer, awarding the bid to the
recommended low bidder, Tri-State Bobcat, $64,448
VI.Y. Approve Energy and Environment Commission Appointment
VI.Z. Approve Proclamations Policy
VI.AA.Approve Summary Publication for Ordinance No. 2024-04 Tree Protection
Amendment
Rol[call:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
VII. SPECIAL RECOGNITIONS AND PRESENTATIONS
VILA. EDINA HIGH SCHOOL BADMINTON TEAM — RECOGNIZED
Mayor Hovland introduced the Edina High School badminton team who won the State championship in the
2023-2024 school year. Head Coach Margo Henke and team members spoke about their State championship
win and thanked the Council for their support.
The Council offered their congratulations.
VII.B. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR YEAR ENDED DECEMBER 3I, 2023
— ACCEPTED
Finance Director Thao introduced Assistant Finance Director Nelly Chick and Accounting Coordinator
Tenzin Dongchung. She also introduced Lance Lauinger and Lucas Chase, Directors with CliftonLarsonAllen
LLP.
Lance Lauinger, CliftonLarsonAllen LLP, presented the 2023 Annual Comprehensive Financial Report
(ACFR) audit results in detail. He noted their unqualified opinion, which meant in their judgement the City's
financial records and statements were fairly presented and in accordance with Generally Accepted
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Minutes/Edina City Council/June 18. 2024
Accounting Principles (GAAP). Mr. Lauinger gave information about their required communications,
including new accounting policies, uncorrected misstatements, and corrected misstatements. He updated on
the audit results and general fund financial results including total revenues and total expenditures and their
changes from past years.
Lucas Chase, CliftonLarsonAllen LLP, updated on the Aquatic Center, Golf Course, Arena, and liquor fund
operations, and compared to previous years' revenues and operating income and expenses. Mr. Chase also
gave information on the revenues and expenditures per capita, an overview of other financial highlights, and
updated on changes to the accounting standards for the upcoming years.
The Council asked questions and provided feedback regarding the compensated absences in the uncorrected
misstatements. The Council asked what role does GASB 101 play in the way of reporting should changes
need to be made for the future.
Member Pierce made a motion, seconded by Member Jackson, to accept the Annual
Comprehensive Financial Report for year ended December 3 I, 2023, as presented.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
VIII. PUBLIC HEARINGS Affidavits of Notice presented and ordered placed on file.
VIII.A. NEW ON-SALE INTOXICATING AND SUNDAY SALE LIQUOR LICENSES FOR PEOPLES
ORGANIC COFFEE BAKERY CAFES, INC., DBA PEOPLES ORGANIC — APPROVED
Clerk Allison presented the request of Peoples Organic Coffee Bakery Cafes, Inc., dba Peoples Organic,
for an On-Sale Intoxicating and Sunday Sale Liquor Licenses for their new location at 10 Southdale Center
#322. She stated staff reviewed the application, found it complied with City code, and recommended
approval of the liquor licenses.
Mayor Hovland opened the public hearing at 7:47 p.m.
Public Testimony
None.
Member Agnew made a motion, seconded by Member Jackson, to close the in-person public
hearing
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
Member Pierce made a motion, seconded by Member Jackson, to approve the New On-Sale
Intoxicating and Sunday Sale Liquor Licenses for Peoples Organic Coffee Bakery Cafes, Inc.,
dba Peoples Organic.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
VIII.B. NEW ON-SALE INTOXICATING AND SUNDAY SALE LIQUOR LICENSES FOR GUAC ON,
INC., DBA PURALIMA CANTINA — APPROVED
Ms. Allison presented the request of Guac On, Inc. dba Puralima Cantina, 3925 W. 50th Street, for an On-
Sale Intoxicating and Sunday Sale Liquor Licenses. She stated staff reviewed the application, found it
complied with City code, and recommended approval of the liquor licenses.
Mayor Hovland opened the public hearing at 7:51 p.m.
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Minutes/Edina City Council/June 18, 2024
Public Testimony
None.
Member Jackson made a motion, seconded by Member Pierce, to close the in-person public
hearing
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
Member Agnew made a motion, seconded by Member Pierce, to approve the new On-Sale
Intoxicating and Sunday Sale Liquor Licenses for Guac on, Inc., dba Puralima Cantina.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
VIII.C. RESOLUTION NO. 2024-43, CUP AND VARIANCE FOR SOUTH METRO PUBLIC SAFETY
TRAINING FACILITY, 7525 BRAEMER BOULEVARD — ADOPTED
Assistant Planner Dalrymple presented the request of South Metro Public Training for a conditional use
permit and a building height variance from 20 feet to 27 feet 9 inches to build a tactical center training facility
at 7525 Braemar Boulevard. She described the purpose of the proposed tactical center training facility, noting
the proposed building site would not be visible from any public right-of-way. Staff recommended approval
following the public hearing.
The Council asked questions regarding the funding behind the project. City Manager Neal shared that the
discussion started in 2018-2019, and a bonding bill request was made to the State government in 2020 to
receive $1 million in support; then, in 2023, an additional $1 million was granted to be able to complete the
project.
The Council asked questions regarding the entities that are able to use the site and how often is the overall
training facility used. City Manager Neal shared that the four members of the joint powers authority will be
primary users of the facility and the facility is being used by someone almost every day of the week, including
weekends.
Mayor Hovland opened the public hearing at 8:05 p.m.
Public Testimony
Brenda Foster, 7540 Edinborough Way, addressed the Council.
City Manager Neal responded to questions raised during the public testimony regarding the underestimation
of funds needed and attributed it to underestimating construction cost and scope creep. Mr. Neal shared
that additional intelligence gathering has been done to ensure the numbers are more precise and researched
and stated that the project has not gone out to bid yet.
Member Jackson made a motion, seconded by Member Agnew, to close the in-person public
hearing.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
Member Jackson introduced and moved adoption of Resolution No. 2024-43, approving a
conditional use permit (CUP) with a height variance for the South Metro Public Safety
Training Facility, 7525 Braemar Boulevard. Seconded by Member Agnew.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
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Minutes/Edina City Council/June I8, 2024
Motion carried.
►X. REPORTS/RECOMMENDATIONS
IX.A. RESOLUTION NO. 2024-45; ACCEPTING DONATIONS — ADOPTED
Member Jackson introduced and moved adoption of Resolution No. 2024-45, accepting
donations. Seconded by Member Agnew.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, and Hovland
Motion carried.
►X.B. RESOLUTION NO. 2024-40, PRELIMINARY REZONING, OVERALL DEVELOPMENT PLAN,
SITE PLAN AND SUBDIVISION FOR 7235 FRANCE AVENUE — ADOPTED
Community Development Coordinator Lewis presented the proposal of Enclave Companies to redevelop
the Macy's Furniture store site at 7235 France Avenue. The proposal was to tear down the existing structure
and build four mixed-use buildings, each containing offices, senior condominiums, retail/restaurants, and
parking garages. The apartments would include affordable housing units to meet the City's Affordable
Housing Policy.
Patrick Brama, Enclave, discussed updates made to the plan, including making the crossing area safer for
pedestrians, adding step-backs, and enhancing architecture along the north side. Mr. Brama stated that the
site plan was adjusted based on the center plazas needing to be linear, which explains the locations of the
northwest and southwest buildings. Mr. Brama noted that the intention is to have space for 6 larger delivery
trucks at one time and stated that there would be a scheduling of move-ins and deliveries.
Lucas VanSisten, ESG Architecture and Design, discussed the adjustments made to the model. Mr. VanSisten
shared that the purpose of the internal streets is for pick-up/drop-off, Uber, and trash pick-up, and follows
the typology of the street. Mr. VanSisten showed the Council the contemporary color palette for the
materials that would be used for the buildings.
The Council asked questions and provided feedback regarding the northwest and southwest buildings being
swapped, pushed-back portions, the purpose of the internal streets, number of move-in vehicles anticipated
to be on the street, change in base material, proximity between edge of patio and trail, materials used on
the nature vs. commercial side of the building.
The Council expressed concern that the garages would not be able to accommodate larger vehicles, which
would cause trucks to park in the streets to deliver packages and other items. The Council also expressed
concern regarding the staircase coming down from the patio encroaching towards the buffer of the Nine
Mile Creek Trail similar to what happened along Valley View Road.
City Engineer Millner stated that no permits would be approved if there were any criteria not met for
licenses along their trail. Terry Menard, Confluence Landscape, discussed making the landscape seamless and
altering the dimensions between the patio and trails.
The Council stated that it would have been helpful to have a scale when looking at the plans and to have an
exact dimension of the distance between the edge of the patio and the trail. The Council also stated that
this project is a challenge because of how complex it is and residents are not able to understand how they
will experience these buildings. The Council believes the preliminary plan must be solved so residents can
figure out exactly what they will see in the actual project.
The Council also asked questions regarding if the number of impervious surfaces on the promenade can be
increased by getting rid of sidewalks, the purpose of the sidewalks, the current percentage of EV chargers
that are for residents and the maximum that can be achieved, the sewer capacity, ADA accessibility for the
promenade, the median target price for condos, and where funding is coming from.
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Minutes/Edina City Council/June 18, 2024
Mr. Menard stated that the reasoning behind the sidewalks was to act as an extension of the promenade but
updated that they can create fewer access points and increase buffers instead. The Council stated that the
perception is more urban compared to what was there before. Mr. Brama shared that the City Code requires
at least 5% EV chargers and another 5-10% to run conduit and ensured that the minimum would be met, but
they would like to be higher than the minimum. Mr. Millner stated that the sewer pipe is going to be realigned
around the northeast building. Ben Landhauser, Lifestyle Communities, stated that the marketplace is
continuously evolving in terms of EV chargers and the different types.
The Council expressed concerns about how massive the project is and how many loose ends there seems
to be. The Council stated that the promenade is currently very quiet and peaceful, and commented on the
importance of communicating with neighbors of the project to hear the wants and needs of residents, that
they enjoy the connectivity between projects that this brings, and that this project will be a benefit to the
community and create a healthy living environment. The Council supported hourly/metered parking to
alleviate some of the parking concerns and to increase to 20-25% EV chargers for the initial start.
Member Risser indicated she would be voting against the motion due to concerns related to on-street
parking and parking garages, the density of the project, and other loose ends.
Member Agnew introduced and moved adoption of Resolution No. 2024-40, approving a
preliminary rezoning from PCD-3 to PUD, overall development plan, preliminary site plan,
variances, and subdivision for 7235 France Avenue, subject to the following additional
conditions:
I. Approval of landscape plan satisfactory to staff and Council
2. Location of the Nine Mile Creek Trail
3. Approval of sidewalk plan for entire site
4. Approval of appropriate location for a dog park
5. Submission of wind study
6. Revised plan that would reflect additional EV wiring exceeding the current minimum
7. Review of first floor heights to allow access for I0-foot trucks in parking garage
8. Study of overall strategy and management of on-street parking for pick up and drop off and
possible need for overflow parking
9. Study of parallel parking on the north side
Seconded by Member Pierce.
Rollcall:
Ayes: Agnew, Pierce, Jackson, Hovland
Nays: Risser
Motion carried.
IX.C. PEDESTRIAN CROSSING POLICY — REVIEWED
Transportation Planner Scipioni presented the Pedestrian Crossing Policy, which ensured consistent
application and treatment of pedestrian crossings throughout the City, noting the defined five levels of
crosswalk treatments that provided guidance on when specific treatments were appropriate.
Transportation Commissioner Chris Brown gave background on the purpose of this policy and the research
performed. Mr. Brown then shared requests from residents for pedestrian safety and crosswalks.
The Council asked questions regarding the support of the policy from the Edina Transportation Commission.
Member Risser made a motion, seconded by Member Jackson, to approve the staff
recommendation to include a review of the Pedestrian Crossing Policy with the upcoming
Safety and Equitable Mobility Action Plan development.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
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Minutes/Edina City Council/June 18, 2024
IX.D. ARCHITECTURAL ARTISTIC RENDERING FOR ROSLAND PARK PEDESTRIAN BRIDGE —
DIRECTION PROVIDED TO STAFF
Director of Engineering Millner stated staff was seeking approval of an architectural artistic renderings for
the Rosland Park Pedestrian Bridge. He explained that several firms were asked to submit a single
architectural concept for the new pedestrian bridge and access ramps from three different
perspectives/angles. Once the design concept was approved, staff would develop a scope of work and
contract with the selected architect for approval at a future City Council meeting.
The Council asked questions and provided feedback regarding what current Edina bridges look like, what
the next steps would be for choosing a design and determining costs, the function of each design, and limiting
lighting and adding privacy on the neighborhood side. The Council stated they would be interested in hearing
more about the NEXT design to determine if the bridge could be completed within budget.
The Council directed staff to determine if the NEXT bridge could be done within budget and move forward
with the Snow Kreilich design and develop a scope of work and contract with the selected architect for
approval at a future City Council meeting.
X. COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) —
Received
X.A. BICYCLE NETWORK PLANNING FOR BIKES AS TRANSPORTATION
X.B. MINUTES: ARTS AND CULTURE COMMISSION, APRIL 25, 2024
X.C. MINUTES: PARKS AND RECREATION COMMISSION, MAY 13, 2024
XI. MANAGER'S COMMENTS — Received
XI.A. APPROVE CITY MANAGER'S 2024 PERFORMANCE GOALS AND REVIEW PROCESS
The Council recommended adding a greater emphasis on the point of building trust with residents in Section
8, Leadership.
Member Agnew made a motion, seconded by Member Jackson, to approve the City Manager
2024 performance goals and review process.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
XII. MAYOR AND COUNCIL COMMENTS — Received
XIII. ADJOURNMENT
Member Jackson made a motion, seconded by Member Agnew, to adjourn the meeting at
11:11 p.m.
Rollcall:
Ayes: Agnew, Jackson, Pierce, Risser, Hovland
Motion carried.
Respectfully submitted,
Minutes approved by Edina City Council, July 16, 2024.
Video Copy of the June 18, 2024, meeting available.
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