HomeMy WebLinkAbout2024-11-06 Work Session Meeting Packet
Meeting location:
Edina City Hall
Community Room
4801 W. 50th St.
Edina, MN
City Council Work Session Meeting Agenda
Wednesday, November 6, 2024
5:30 PM
Accessibility Support:
The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification,
an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting.
1. Call to Order
2. Roll Call
3. Meeting Topics
3.1. 2025 Proposed Commission Work Plans and Future Transitition to Commission
Work Plan Process
4. Adjournment
Page 1 of 31
d
ITEM REPORT
Date: November 6, 2024 Item Activity: Discussion
Meeting: City Council
Agenda Number: 3.1
Prepared By: MJ Lamon, Special Projects & Engagement
Manager
Item Type: Report & Recommendation Department: Administration
Item Title: 2025 Proposed Commission Work Plans and Future Transitition to Commission
Work Plan Process
Action Requested:
None.
Information/Background:
The 2025 proposed commission work plans were presented to the Council by Commission chairs on
October 1, 2024.
There are three items for discussion:
1. Staff comments / recommendations for commission work plans
2. Human Rights & Relations Commission proposal
3. Update on proposed work plan development process
Resources/Financial Impacts:
Staff liaisons identified if an initiative had a budget impact and a funding source was available.
Additionally, liaisons identified staff support required. When developing staff recommendations to
commission work plans funding and staff resources were considered.
Relationship to City Policies:
Commission work plans are part of the city's work plan process.
Budget Pillar:
Better Together
Values Impact:
Engagement Commissions are advisory to City Council and provide community
perspective.
Supporting Documentation:
1. Staff Report
Page 2 of 31
2. Arts & Culture Proposed Work Plan_Admin Review
3. Community Health Commission Proposed Work Plan_Admin Review
4. Energy & Environment Commission Proposed Work Plan_Admin Review
5. Heritage Preservation Commission_Admin Review
6. Parks & Recreation Commission_Admin Review
7. Planning Commission Proposed Work Plan_Admin Review
8. Transportation Commission Proposed Work Plan_Admin Review
9. Human Rights & Relations Commission Proposed Work Plan_Admin Review
10. 2025 Equity and Engagement Task Force Charter - Draft
Page 3 of 31
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Information / Background:
The City Council establishes boards and commission to engage residents into city work and provides
opportunities for residents to serve the community and participate in meaningful work. Currently, the work
plan process is conducted on an annual basis. For almost six months, commissions simultaneously work on
their current initiatives while discussing and developing a new annual work plan. Work plan development
starts in June and final work plans are approved in December.
Work Plan Review Guiding Procedures
The City of Edina [City] has ten Boards and Commissions, with 98 Board and Commission Members. Work
plans are critical to ensure the City has resources to accomplish the goals and that staff and Commissions are
working on the prioritized initiatives.
Commissions Role
•Work plan initiatives should not replicate city department work plan initiatives (While there
may be overlaps, it should clearly define the role of the commission)
•Present an achievable number of work plan initiatives.
•Validate member interest in participating in completion of the initiative.
•“Parking lot” is reserved for initiatives the Commission considered but did not propose as part
of the work plan and are not approved.
Date:November 6, 2024
To:Mayor & City Council
From:MJ Lamon, Special Projects & Engagement Manager
Subject:2025 Proposed Commission Work Plans and Future Transition to Commission Work Plan
Process
Staff Recommendation: See below
June - August
•Work Plan
Development
October
•Chair presents
proposed work plans
November
•Staff presents
proposed changes
December
•Council approves
work plans
Page 4 of 31
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Staff Liaisons Role
Staff Liaisons provide resources and support to the Commissions during their work plan proposal
discussions. During these discussions, liaisons are asked to provide comments on work plan initiatives.
Liaison recommendations and comments are based on the following:
•Is the goal and deliverable of the initiative clearly defined?
•Is the initiative an appropriate role of the commission?
•Are the resources/funding available to accomplish the initiative?
•Is the number of initiatives on the work plan reasonable?
If there are misalignments, liaisons are asked to offer suggested changes.
Council
Commissions are appointed by the Council and serve in an advisory role. Commissions provide
additional community perspective, feedback and support to inform Council decisions, and accomplish
City goals. The Council has approval over Commission work plans, and can ultimately choose to
remove, revise, or add work plan items.
City Manager/Administration Staff
City Manager recommendations are based on City-wide strategies, needs, and resources including:
•Alignment with other city work plans and goals
Commission work plan initiatives can directly impact other City Work Plans, operations, or
resources. Initiatives tied to Council-approved Budget Work Plan take priority.
•Resources (funding & supporting staff)
Each year, Commissions propose several events and communication campaigns in addition to those
already occurring. If initiatives have large funding requirements or require additional staff support, this
may adversely impact a department budget and workload. We need to ensure the city has the
resources, budget, and time needed to accomplish the work.
•Roles
Commissions are advisory to Council and their work plans should consist of the work they intend to
complete in the upcoming year. At times, changes are made to clarify the role of the commission and
to eliminate misunderstanding the intent of the initiative. This is also accomplished by assigning the
appropriate Council Charge level.
Human Rights & Relations Commission
At the October 1, 2024 Council Work Session, the Human Rights & Relations Commission proposed
nonstandard changes for 2025. While the commission recognizes the importance of a work plan, however,
they feel the inherited initiatives are not making an impact and might not be supporting the city’s goals for
Page 5 of 31
City of Edina • 4801 W. 50th St. • Edina, MN 55424
human rights and equity work. There is a need to reevaluate what community support is needed for human
rights & equity work going forward and realign their work to best meet those needs in an inclusive manner.
That evening, two recommendations were provided:
•Shift the focus of the HRRC to focus on (1) assisting staff with the development of the Equity
Strategic Action Plan (ESAP) and (2) discuss and recommend an equitable and inclusive structure for
meaningful community engagement on the city’s priorities and goals. The task force would run
through 2025 with recommended changes to be communicated by January 2026.
•Transition current HRRC members to an Ad Hoc Equity & Engagement Task Force, tasked with the
two tasks above in 2025 and encourage increased intentional engagement with diverse and
underrepresented community members throughout Edina.
Rationale for Ad Hoc Equity & Engagement Task Force:
- Retain termed out members who have institutional knowledge
- Allow flexibility in meeting schedule and agenda (what, when, where and how they
meet) to meet the needs of the task force members and community
- Increase communication among members to collaborate openly and explore
opportunities for engagement
Work Plan Timeline Adjustment
There are no proposed adjustments to this year’s process. Staff would propose moving commissions to a
two-year work plan process starting with work plan development in 2025. The purpose of adjusting the
timeline allows better connection of work plan initiatives to the overarching strategic priorities, long-term
objectives and available resources. The goal is to make work plan initiatives more intentional and have the
inclusion of budget values (Sustainability, Stewardship, Engagement, Equity, Health). Two-year work plans
provide the opportunity to adopt a phased approach and allocate time to ensure each aspect of a project or
task is executed and implemented effectively. This alignment will provide focus, track progress, adapt to
evolving needs and optimize our resources to deliver impactful results.
Advantages of a two-year work plan process:
•Longer-Term Vision: A two-year work plan allows commissions to focus on strategic, longer-term
goals informed by and aligned to budget and departmental work plan goals. Annual plans can often
lead to short-term thinking, whereas a two-year cycle encourages more sustainable planning and
decision-making.
•Improved Resource Allocation: A two-year plan provides more flexibility in budgeting and resource
allocation, as priorities can be set with a longer horizon. This allows for better management of
resources, smoother workflows, and more effective use of budgets over time.
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City of Edina • 4801 W. 50th St. • Edina, MN 55424
•Reduced Planning Fatigue: Annual planning can become repetitive and burdensome, with frequent
reviews and adjustments. Extending the planning cycle to two years can reduce the time spent on
planning processes and allow commissions to focus on completing work plan initiatives.
•Better Project Completion: Many projects take longer than a year to complete, especially larger or
more complex initiatives. A two-year plan provides a realistic timeline to set goals, track progress,
evaluate and complete multi-year projects without the need to repeat the process.
•Evaluation: Commissions can measure and assess impact over a longer period, which often leads to a
clearer understanding of outcomes and the success of initiatives.
Proposed Changes:
•Commissions develop two-year work plans
•Divide commissions into two groups and annually four commissions will develop their two-year plan
while the other group will do a review and update, if needed
•Adjust the purpose of joint work session meetings with Council to focus on discussion around
development of the two-year work plan
Proposed Timeline:
Group 1 = HRRC, CHC, ACC, PARC Group 2 = HPC, EEC, ETC, PC
2025 2026
2025 Recommendation Summary
1. Staff recommendations and comments are listed on each work plan proposal under City Manager
Comments. All changes/edits to 2025 proposed commission work plans were recommended
June-Aug
•Group 2 Joint
Meetings with Council
Aug-Sept
•Group 1 work plan review &
amendments
Sept-Dec
•Group 2
Develop Work Plan
June-Aug
•Group 1 Joint Meetings with
Council
Aug-Sept
•Group 2 work
plan review & amendments
Sept-Dec
•Group 1 Develop
Work Plan
Page 7 of 31
City of Edina • 4801 W. 50th St. • Edina, MN 55424
utilizing the considerations above, liaison comments and feedback from the Communications
Department.
2. Transition HRRC to Ad Hoc Equity & Engagement Task Force focusing on two tasks
3. Starting in 2015, commission work plans move to a two-year work plan process. HPC, EEC, ETC,
and PC develop new two-year work plans and HRRC, CHC, ACC, and PARC extend their 2015
work plans through 2016 with an opportunity to review and update if needed.
Page 8 of 31
Page 1 of 2
Arts and Culture Commission
2025 Proposed Work Plan
Initiative Type: Ongoing Target Completion Date:Lead(s): Zbaren, Scully, Curtin
Initiative Title: Art Center Colocation at Southdale Library
Initiative Description: The Arts and Culture Commission will continue to bring forward community perspective for the
new Art Center, collocated at the Hennepin County Southdale Library.
Deliverable: Assist with community perspective on design and engagement
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funding needed to involve the commission in the process.
Staff Support Required (completed by staff): As the Hennepin County Southdale Library project advances, the Arts and
Culture Commission will continue to bring the community perspective and assist as the city moves forward as a tenant
art center at the Southdale Library site.
Liaison Comments: ACC is interested in being involved in the new art center effort and provide community perspective
and knowledge of the art world. We appreciate any perspective they can offer as we move forward. 1City Manager Comments: No changes. Council charge 2.
Initiative Type: Ongoing/Annual Target Completion Date:Lead(s): Curtin, Faeth
Initiative Title: Edina Art Grant Program
Initiative Description: Arts and Culture Commission members will review, refine and host a second year of the Edina
Art Grant Program.
Deliverable: Review and select art grant projects to be implemented. Review and refine data collection.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Funds will be needed for this project. $5,000 per year is the recommended
amount for the microgrant awards from the Public Art Fund.
Staff Support Required (completed by staff): Communications and marketing will be instrumental as we move forward
with this project. This may require multiple hours of staff time as we continue the program. Funding of the program will
need annual funding reviews.
Liaison Comments: Supportive of continuing this program and yearly evaluation of results. 2City Manager Comments: No changes. Council charge 4.
Initiative Type: Ongoing Target Completion Date:Lead(s): Faeth, Stemmler
Initiative Title: Review Public Art Opportunities for New City Facilities and Locations
Initiative Description: The Arts and Culture Commission will review public art elements and make recommendations to
public projects, such as Fire Station #2, Fred Richards Park, Braemar Arena and others.
Deliverable: Review and recommend public art projects to be implemented.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funds currently needed for ACC to review; public art will need a funding
source to include into the projects.
Staff Support Required (completed by staff): City staff will need to provide updates and potential selection decision
points to the ACC on projects.
Liaison Comments: ACC members are very interested in being involved in upcoming city projects. Their knowledge and
skills understanding and evaluating public art will be valuable as projects move forward. 3City Manager Comments: Change deliverable to review and comment on public art opportunities. Council charge 2.
= commission
= staff
Page 9 of 31
Page 2 of 2
Initiative Type: Event Target Completion Date:
Quarter or month
Lead(s): Scully
Initiative Title: Commission Participation in Community Events
Initiative Description: Promote Commission initiatives and art in Edina through increased ACC presence at public
events, including Edina Fall into the Arts Festival at Centennial Lakes Park and other City events thoughout the year.
Deliverable: Educate about and promote art in Edina.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Minimal
Staff Support Required (completed by staff): Communications may be asked to assist with creating marketing
materials. Staff Liaison will be able to take care of everything else.
Liaison Comments: Staff will support Commission as necessary when events are decided upon. 4City Manager Comments: Change initiative title to read, “Commission participation in up to 2 community events”.
Consider inviting other commissions to participate. Council charge 4.
Initiative Type: Project Target Completion Date:Lead(s): Fram, Zbaren
Initiative Title: Utility Box Art Wrap Program
Initiative Description: Add Art Wraps to City owned Utility Boxes.
Deliverable: ACC will jury artwork and chose artists to be represented throughout the City.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Funds will be needed for this project. $7,500 is recommended from the Public
Art Fund.
Staff Support Required (completed by staff): Staff will utilize a BetterTogetherEdina page to facilitate and call for
artwork. Communications and marketing will be instrumental in presenting initiative to the public.
Liaison Comments: 5City Manager Comments: No changes. Council charge 4.
Initiative Type: Project Target Completion Date: Q4 Lead(s): All
Initiative Title: City Code Update—Article III. Boards, Committees and Commissions, Division 8. Arts and Culture
Commission
Initiative Description: In preparation for the comprehensive plan update, Administration will propose updates to city
code.
Deliverable: Each commission will be asked to review and comment on the proposed changes.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None.
Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updated each
commission’s section of the city code.
Liaison Comments: This work plan initiative will be added to all 2025 commission work plans at the request of
Administration. NEWCity Manager Comments: Initiative requested by Administration.
Page 10 of 31
Page 1 of 2
Community Health Commission
2025 Proposed Work Plan
Initiative Type:
Project
Target Completion Date:
Q3
Lead(s): Andrea Sullivan, Megan D’Orazio,
Mary Absolon, Anoushka Jha, Aditi Ghandi
Initiative Title:
Study and Report potential connections with schools regarding mental health in students and how to share information
Initiative Description:
Commission members will research existing and potential connections between City staff, commissions and schools for
the purpose of information sharing, collaboration, and cooperation around mental health initiatives for students.
Deliverable: Report
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget impact
Staff Support Required (completed by staff): None
Liaison Comments: None1
City Manager Comments: No changes. Council Charge 1.
Initiative Type:
Project
Target Completion Date:
Q2
Lead(s): Matt Giljahn, Brenna Smithson,
Andrew Hawkins, Tracy Nelson, Anoushka Jha
Initiative Title:
Study and Report strategies to fund and execute multi-generational events promoting social connectedness and how to
maintain momentum from successful 2024 event
Initiative Description:
A successful event focused on social connectedness was held in 2024 and funded through a grant, Commission
members will research possible strategies to fund and execute a similar event on a regular basis, hopefully annually.
Deliverable:
Report
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None for study and report phase
Staff Support Required (completed by staff): None
Liaison Comments: Work aligns well with Public Health initiatives around social isolation and will include coordination
with Bloomington Public Health as a partner. 2City Manager Comments: No changes. Council charge 1.
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): Nick Mattison, Brenna Smithson,
Andrea Leszko
Initiative Title:
Study and Report on strategies for positive outreach and promotion about Edina as a healthy place to live, work,
worship and visit
Initiative Description:
Commission members will research unique and positive ways that the City could promote itself as a healthy place to be.
This will include local, state, and national research.
Deliverable:
Report
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None for study and report phase
Staff Support Required (completed by staff): Communications director or staff: 1-2 hours for potential informational
discussion
Liaison Comments: None3
City Manager Comments: The City’s outreach includes those who live, work and visit Edina. Remove worship from the
title since places of worship are represented under “visit” Edina. Council charge 1.
= commission
= staff
Page 11 of 31
Page 2 of 2
Initiative Type:
Ongoing/Annual
Target Completion Date:
Q1
Lead(s):
Mary Absolon, Megan D’Orazio
Initiative Title:
Appoint two members to serve on opioid settlement funds stakeholder group
Initiative Description:
Ongoing initiative with two members serving on stakeholder group each year
Deliverable:
Appointment
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): None
Staff Support Required (completed by staff): None
Liaison Comments: None4
City Manager Comments: No changes. Council charge 4.
Initiative Type: Project Target Completion Date: Q4 Lead(s): All
Initiative Title: City Code Update—Article III. Boards, Committees and Commissions, Division 4. Community Health
Commission
Initiative Description: In preparation for the comprehensive plan update, Administration will propose updates to city
code.
Deliverable: Each commission will be asked to review and comment on the proposed changes.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None.
Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updated each
commission’s section of the city code.
Liaison Comments: This work plan initiative will be added to all 2025 commission work plans at the request of
Administration. NEWCity Manager Comments: Initiative requested by Administration.
Parking Lot
Declaration of Racism as a Public Health Emergency: Moved to parking lot to be revisited in future to align with Equity
Strategic Action Plan. Community Health Commission discussed with staff at September 2024 meeting and agree with
this approach.
Page 12 of 31
Page 1 of 3
Energy and Environment Commission
2025 Proposed Work Plan
Initiative Type: Project Target Completion Date: Q4 Lead(s): Tom Tessman, Hilda Martinez, Brooke
Bartholomew
Initiative Title: Climate Action Plan Midpoint Prioritization
Initiative Description: Participate in mid-point Climate Action Plan review and prioritization with Sustainability Division.
EEC Work Plan Leads will work directly with the Sustainability Division to review strategy progress and discuss how EEC
can support and lead remaining strategies. The full EEC will participate toward end of process to review and
recommend prioritized 2026-2030 high-impact strategies to Council. This project supports CAP Action CC 1-6.
Deliverable: EEC input on Staff-led CAP midpoint prioritization.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Anticipate 3-5 additional hours from Sustainability Manager per month for EEC
engagement.
Staff Support Required (completed by staff): No additional support for EEC engagement beyond Sustainability
Manager required.
Liaison Comments: Staff added this item to the EEC work plan to have dedicated commission engagement and gather
additional perspective on CAP strategies as part of their work to support Climate Action Plan implementation. 1City Manager Comments: This initiative is staff led and part of the Engineering Department work plan for 2025. Change
Initiative Description to read, “Commission will review and comment on phases of the review and prioritization of the
climate action plan.” Council charge 2.
Initiative Type: Ongoing Target Completion Date: Q4 Lead(s): Cory Lukens, John Haugen, student
commissioners
Initiative Title: Engagement and Outreach for Annual Initiatives
Initiative Description: Continuation of existing annual EEC initiatives and participation/promotion of annual City events.
Examples of potential ongoing initiatives include Green Business Outreach Program (GBOP), Tree Recognition Campaign
(TRC), Electric Vehicle Showcase Event, student commissioner sustainability social takeover, Chamber and Rotary
engagement, and Edina Schools engagement. EEC Chair and Vice-chair will create a list of annual initiatives with EEC
commissioners assigned and work with communications team on calendar of communication resources needed.
Deliverable: List of annual initiatives with EEC lead assignments. Delivery of annual initiatives.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Budget will be consistent with previous year’s CAS fund expenditures to support
Chamber and Edina Magazine ads, boosted social media posts, and printing and postage costs (approx. $5,250).
Anticipated 3-5 additional hours from Sustainability Manager per month for EEC engagement for each ongoing initiative
identified during initiative implementation.
Staff Support Required (completed by staff): Communications staff time to support owned media outreach (e.g.,
Edition Edina, Socials, Press Releases) and facilitate budgeted paid media outreach at direction of Sustainability
Manager. Sustainability Manager staff time to coordinate communications plan and facilitate discussions with Facilities,
Streets, and Police Staff for EV Event if hosted at City owned facility.
Liaison Comments: Staff is supportive as EEC remains committed to its ongoing initiatives like the GBOP. Budget will be
consistent with previous year’s CAS expenditures for EEC events. EEC should use January and February meetings to
identify list of existing initiatives, timing of each initiative, and assign leads to inform outreach plans and timing so staff
can allocate communication resources appropriately. 2City Manager Comments: Separate initiative into three initiatives Green Business Outreach Program (Council Charge 4),
Student Social Media Takeover (Council Charge 4), and Tree Recognition Campaign (Council Charge 4). Remove Electric
Vehicle Showcase Event. Staff have capacity concerns for continuing all past and current work plan initiatives for the
EEC. The Commission is encouraged to reach out to already established community events (e.g., Rotary Car Show,
Vehicle Day) in Edina to promote EV car education/participation.
= commission
= staff
Page 13 of 31
Page 2 of 3
Initiative Type: Project Target Completion Date: Q1-Q2 Lead(s): LeeAnn Weber, Tom Tessman
Initiative Title: Extreme Heat and Resiliency Hubs
Initiative Description: Use existing data and reports from Metropolitan Council, Hennepin County, Climate Action Plan,
and other industry experts to understand extreme heat risks in Edina. Study what other cities are doing and the best
practice strategies to combat extreme heat, including existing city policies that support combating extreme heat.
Compile list of best practice strategies to be considered as part of midpoint Climate Action Plan update. This project
supports several CAP Actions that address extreme heat (TL 3-4, BE 1-9, GS 3-2. GS 3-6, HS 2-1, HS 2-4, HS 4-3).
Deliverable: Report on extreme heat in Edina and best practice strategies.
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Anticipate 10 additional hours for EEC engagement from Sustainability Manager
during quarter of staff report delivery.
Staff Support Required (completed by staff): No additional support beyond Sustainability Manager required.
Liaison Comments: Staff is supportive. Deliverable will support achieving CAP health and safety goals to align strategies
across multiple focus areas in the CAP that talk about extreme heat. This work will inform regional collaboration with
Hennepin County’s and Metropolitan Council’s extreme heat work. Staff plan to use deliverable to provide actionable
next steps for City Staff and EEC to be included in the CAP midpoint prioritization (Work Plan Item 1).3City Manager Comments: This project is staff led in coordination with their participation in USDN and Hennepin County
resiliency work. Change initiative description to read, “review and comment on staff’s report on extreme heat and
resiliency hubs” and change deliverable to read, “comment on staff report.” Council charge 2.
Initiative Type: Project Target Completion Date: Q1-Q2 Lead(s): Brooke Bartholomew, Eric Walker
Initiative Title: Food Security Assessment and Local Food Production
Initiative Description: Conduct a “Food Security Assessment” to determine food insecurity conditions within Edina
using existing data and reports across multiple sources, and by collaborating with others, such as the Human Services
Task Force. Study what other cities are doing and the best practice strategies to increase food security, including
increasing local food production and access, and increasing opportunities for food rescue. Compile list of strategy
recommendations to be considered as part of midpoint Climate Action Plan update. This project supports CAP Action LF
2-1 and CAP Strategy LF 1.
Deliverable: Food Security Assessment Report
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Anticipate 2-3 hours per month from Sustainability Specialist for EEC
engagement to answer questions and connect to existing resources. Anticipate up to 1 additional hour for Sustainability
Manager’s EEC engagement.
Staff Support Required (completed by staff): Sustainability Specialist will support this work plan item by connecting
work plan leads to resources and best practices for food security assessments, plus coordinating support from MN Dept
of Health who supports these types of projects. Sustainability Manager will provide support in their capacity as staff
liaison.
Liaison Comments: Staff is supportive. Deliverable will support achieving CAP local food and agriculture goals. Staff plan
to use deliverable to provide actionable next steps for City Staff and EEC to be included in the CAP midpoint
prioritization (Work Plan Item 1). Deliverable will also inform future grant applications for the State of Minnesota’s
CPRG program on food security. 4City Manager Comments: No changes. Council charge 1.
Page 14 of 31
Page 3 of 3
Initiative Type: Project Target Completion Date: Q2-Q3 Lead(s): Stephen Schima
Initiative Title: Multifamily Organics Policy
Initiative Description: Research policy levers and requirements to require all multi-family homes in Edina to provide
organics recycling. Report will include exploring legality of requiring organics recycling and feasibility to implement a
policy like this. Work will align with Hennepin County’s zero-waste goals and plans. This project supports CAP Actions
that address waste including equity (WM 1, WM 1-3).
Deliverable: Multifamily Organics Policy Report.
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Anticipate 2 hours per month from Organics Recycling Coordinator for EEC
engagement to answer questions and connect to existing resources.
Staff Support Required (completed by staff): The Organics Recycling Coordinator will support this work plan item by
connecting work plan leads to County resources and contacts as needed.
Liaison Comments: Staff is supportive. Deliverable will support achieving CAP waste reduction goals. Staff plan to use
deliverable to provide actionable next steps for City Staff and EEC to be included in the CAP midpoint prioritization
(Work Plan Item 1). Organics Recycling Coordinator confirmed the EEC report will be a value add for their work and will
inform next steps for a policy; and they cannot lead the research themself.5City Manager Comments: No changes. Council Charge 1.
Initiative Type: Project Target Completion Date: Q4 Lead(s): All
Initiative Title: City Code Update—Article III. Boards, Committees and Commissions, Division 3. Energy and
Environment Commission
Initiative Description: In preparation for the comprehensive plan update, Administration will propose updates to city
code.
Deliverable: Each commission will be asked to review and comment on the proposed changes.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None.
Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updated each
commission’s section of the city code.
Liaison Comments: This work plan initiative will be added to all 2025 commission work plans at the request of
Administration. NEWCity Manager Comments: Initiative requested by Administration.
Parking Lot
•Create a neighborhood-based campaign to increase organics recycling participation and regular recycling
compliance. EEC to help recruit neighborhood captains and participants. Utilize incentives and create strategic
messaging to target neighborhoods with currently low participation. This project supports several CAP actions
that address waste (WM 1-3).
•Research best practices for municipal waste diversion in municipal facility construction and demolition (WM 3-
2).
•Research and develop an emergency preparedness toolkit or guide for residents (HS 2-5).
•Study and report on solutions for increasing EV charging in existing multifamily and commercial parking
structures, including identifying city programs and incentives to reduce upfront costs for existing buildings.
(TL)
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Page 1 of 3
Heritage Preservation Commission
2025 Proposed Work Plan
Initiative Type:
Ongoing/Annual
Target Completion Date:
Q4
Lead(s):
Chair Lonnquist-all commissioners
Initiative Title:
Certificate of Appropriateness Applications
Initiative Description:
Review COA Applications when submitted
Deliverable:
Review Applications and issue COAs
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Budget for consultant review comes from Planning Budget. No additional
budget is required.
Staff Support Required (completed by staff): Consultant support is required with this work plan item. Consultants
review plans prior to meeting with city planner and do a complete review and memo with all COA applications.
Liaison Comments: This is an annual work plan item and is one of the main charges of the HPC. 1City Manager Comments: No changes. Council charge 4.
Initiative Type:
Ongoing/Annual
Target Completion Date:
Q4
Lead(s):
Chair Lonnquist- all commissioners
Initiative Title:
Edina Heritage Landmarks
Initiative Description:
Based on owner interest, nominate eligible properties as Edina Heritage Landmarks and add additional properties to
the eligible property list.
Deliverable:
Recommend designation of eligible heritage landmarks and add properties to Edina Landmark list.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): If staff receives request, study will be done by preservation consultant.
Staff Support Required (completed by staff): Preservation Consultant.
Liaison Comments: This is another main charge of the HPC. 2City Manager Comments: No changes. Council charge 3.
= commission
= staff
Page 16 of 31
Page 2 of 3
Initiative Type:
Ongoing/Annual
Target Completion Date:
Q3
Lead(s):
Commissioner Nickels
Initiative Title:
Heritage Preservation Award
Initiative Description:
Recruit nominees and award and promote the annual Heritage Preservation Award during Preservation Month in May.
Deliverable:
Seek and submit nominations, select recipient, and present the award.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Plaque cost comes out of Planning budget.
Staff Support Required (completed by staff): Staff works with Communications on getting the nomination form live
and Communications writes an article about the annual winner.
Liaison Comments: The HPC gives this award out every year during May which is Preservation Month. 2025 will be the
22nd year of the award. 3City Manager Comments: No changes. Council charge 4.
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Commissioner Pope
Initiative Title:
Century Home Program Outreach
Initiative Description:
Launch Century Home Yard Signs, purchase 20 yard signs, and meet with 3 community organizations to continue
outreach and information on Century Homes Program.
Deliverable:
Presentation to three community organizations and launch century home yard signs
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Currently there are no funds for Century Home Yard signs in the Planning
Budget. Yard signs cost between $10-17/sign. The commission is requesting to purchase 20 yard signs which would be
around $350.00.
Staff Support Required (completed by staff): Communications support for the design and ordering of the yard signs.
Liaison Comments: This is a modified/continued item from the 2024 HPC work plan.4City Manager Comments: No changes. Council charge 4.
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Page 3 of 3
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Commissioner Olson
Initiative Title:
Public Outreach for Ordinance and Country Club Plan of Treatment Changes
Initiative Description:
Create information to illuminate changes to the city’s heritage preservation ordinance including addition of an escrow
fee—and the Plan of Treatment for the Country Club Heritage Landmark District.
Deliverable:
Digital brochure and community mailing (Heritage Landmark Owners and Country Club Neighborhood Residents)
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): Mailing postcards would cost around $650. Digital information would be hosted
on the city’s website.
Staff Support Required (completed by staff): Additional staff support would include communications help on website
updates and graphic design.
Liaison Comments: Staff supports this initiative. Creating a digital brochure, flowchart and decision tree for the website
will help educate community members and the HPC.5City Manager Comments: No changes. Council charge 4.
Initiative Type: Project Target Completion Date: Q4 Lead(s): All
Initiative Title: City Code Update—Article III. Boards, Committees and Commissions, Division 5. Heritage Preservation
Commission
Initiative Description: In preparation for the comprehensive plan update, Administration will propose updates to city
code.
Deliverable: Each commission will be asked to review and comment on the proposed changes.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None.
Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updated each
commission’s section of the city code.
Liaison Comments: This work plan initiative will be added to all 2025 commission work plans at the request of
Administration. NEWCity Manager Comments: Initiative requested by Administration.
Parking Lot
Page 18 of 31
Page 1 of 3
Parks and Recreation Commission
2025 Proposed Work Plan
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Spanhake (L), Doscotch, Kane
Initiative Title: Review and Comment on Braemar Arena Implementation
Initiative Description:
In support of the Braemar Park master plan implementation efforts for Braemar Arena assign members to the various
stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process.
Potential Areas:
•Infrastructure replacement
•Arena expansion
Deliverable:
Review and Comment
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No funding required for this initiative. The project is separately funded.
Staff Support Required (completed by staff):
This is within the staff role to support as part of the overall engagement for the project plan. Approximately 10 hours of
staff time on this initiative for 2025.
Liaison Comments: This is a continuation from the 2024 Work Plan. 1City Manager Comments: No changes. Council charge 2.
Initiative Type:
Project
Target Completion Date:
Q3
Lead(s):
Luangrath (L), Weaver, Pettit, Spanhake,
Garazatua
Initiative Title: Review and compare park shelter building amenities and function
Initiative Description:
The upcoming capital improvement program identifies several park shelter building replacements. Part 1: The
commission will study and report on user experience enhancements, amenities and style of facility approaches that are
successful in current Edina parks and surrounding communities to help guide future replacement projects. Part 2: The
commission will evaluate Edina Parks that have and those that do not have park buildings and propose criteria for
constructing or decommissioning at each site.
Deliverable: Report to City Council
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff):
Staff is currently planning on securing professional services to assist with this capital planning in 2024, but the initiative
will continue into 2025. The commission has already begun research on this topic currently. The commission will be
involved greater upon having professional services involved to support the effort.
Staff Support Required (completed by staff):
Staff will be completing this work and this is part of the ongoing engagement for this preliminary planning work.
Approximately 25 hours of staff time on this initiative for 2025.
Liaison Comments: This is a continuation of 2024 Work Plan Initiative2
City Manager Comments: No changes. Council charge 1.
= commission
= staff
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Page 2 of 3
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Weaver (L), Pfuhl, Welsh, Pettit, Kane
Initiative Title:
Review 2016 Parks & Recreation Strategic Plan content, identify key study areas to include in upcoming 2026 update for
topics, research and potential data collection.
Initiative Description:
The Parks and Recreation Department completes a strategic plan every 10 years prior to the development of the
Comprehensive Guide Plan. The strategic plan informs the parks chapter of the comprehensive guide plan and is used
as a pathway to prioritize and further develop the park system. This initiative will review the content of the 2016 plan,
identify areas to add or modify for the upcoming work.
Deliverable: Study and report
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff):
At this time no additional funding is needed to accomplish this review.
Staff Support Required (completed by staff):
Within staff scope to conduct this review. Approximately 20 hours of staff time on this initiative for 2025.
Liaison Comments:.
Supportive of initiative to bring community perspective to planning the scope of this future project. 3City Manager Comments: This initiative is staff led. Change deliverable to comment on strategic plan update. Council
charge 2.
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Pfuhl, Doscotch, Luangrath
Initiative Title:
Research and if feasible, develop action plan or further research of no more than two Alternative Funding Strategies
(2023 Work Plan Item) to progress that initiative.
Initiative Description:
The commission delivered a report on alternative funding methods that could be considered to supplement financial
contributions to the park system. This initiative will revisit that report and do an in-depth analysis on no more than two
methods to provide greater analysis for consideration by the City Council.
Deliverable:
Review and Recommend
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff):
No funding needed at this time.
Staff Support Required (completed by staff):
This will require staff support to research recommendations. Approximately 25 hours of staff time on this initiative for
2025. Approximately 10 hours of City Attorney staff time on this initiative for 2025.
Liaison Comments:
This effort supports the work done in 2023 by the commission and further advances the need for alternate funding. 4City Manager Comments: Change initiative title to read, “Study and report on two Alternative Funding Strategies (2023
Work Plan item).” Change deliverable to “Report to City Council”. Council charge 1.
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Page 3 of 3
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Welsh, Pettit, Pfuhl
Initiative Title:
Review Climate Action Plan priorities and conduct research on external park agencies that are implementing projects
that would be beneficial to the Edina Park system.
Initiative Description:
The commission will review the Climate Action Plan with the City’s Sustainability Manager for actions related to the
Park System. Commissioners will then research external park agencies that are implementing projects successfully to
address items in the plan that are relevant for consideration and planning in Edina.
Deliverable:
Study and Report
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff):
Staff Support Required (completed by staff):
Sustainability manager has agreed to give a presentation or allow access to PARC members during a future presentation
on the CAP. Research will be conducted by commission initiative members. P&R and Sustainability staff will evaluate
submitted report ideas. Approximately 8 hours of staff time on this initiative for 2025.
Liaison Comments:
Recommend this initiative to further CAP goals and participation, without a direct CAP work plan task.5City Manager Comments: No changes. Council charge 1.
Initiative Type: Project Target Completion Date: Q4 Lead(s): All
Initiative Title: City Code Update—Article III. Boards, Committees and Commissions, Division 7. Parks and Recreation
Commission
Initiative Description: In preparation for the comprehensive plan update, Administration will propose updates to city
code.
Deliverable: Each commission will be asked to review and comment on the proposed changes.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None.
Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updated each
commission’s section of the city code.
Liaison Comments: This work plan initiative will be added to all 2025 commission work plans at the request of
Administration. Approximately 2 hours of staff time on this initiative for 2025.NEWCity Manager Comments: Initiative requested by Administration.
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Page 1 of 2
Planning Commission
2025 Proposed Work Plan
Initiative Type:
Ongoing
Target Completion Date:
Q4
Lead(s):
All Commissioners
Initiative Title: Review land use applications
Initiative Description: Review land use applications. Send recommendations to Council on CUP, Subdivisions, Site
Plans, and Rezoning. Make final decisions on Variances.
Deliverable: Recommendations to City Council for consideration, and final decisions on variances.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No.
Staff Support Required (completed by staff): Yes.
Liaison Comments: Significant staff support required. Staff meets with applicants prepares reports, public notices and
Better Together. Presents recommendations to the Commission for consideration. 1City Manager Comments: No changes. Council charge 3.
Initiative Type:
Project
Target Completion Date:
Q3 2026
Lead(s):
Alkire, Hehneman, Daye
Initiative Title: Update the City’s Zoning Ordinance
Initiative Description: This is the follow-up on the 2024 Work Plan item of the audit of the Zoning Ordinance. Update
would include desired planning commission consideration of changes to: 50% tear down provision; R-2 upzoning;
affordable housing; missing middle, ADU.
Deliverable: A revised Zoning Ordinance (Chapter 36 of the Edina City Code)
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Yes, budget would be required. Part of the Community Development budget.
Staff Support Required (completed by staff): All planning staff will be involved. Addison Lewis would be the staff lead.
Liaison Comments: A planning consultant would be required to lead and draft the ordinance revisions. 2City Manager Comments: No changes. Council charge 3.
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Padilla, Smith
Initiative Title: Review the Greater Southdale District Design Experience Guidelines
Initiative Description: Review and consider revisions to the existing document.
Deliverable: Recommendations to revise the Greater Southdale District Design Experience Guidelines.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Yes. Would seek assistance from planning consultant AFO, who drafted the
existing document. Would come out of the Community Development Department budget.
Staff Support Required (completed by staff): Yes. Planning staff to coordinate meetings.
Liaison Comments: 3City Manager Comments: In 2025, the commission should focus on reviewing and learning about the Greater Southdale
District Design Experience Guidelines. Staff will request the consultant who drafted the document to assist with the
review and education. Change the deliverable to “Review and comment.” Council charge 2. City council requested the
City submit an RFP for a consultant to do the update.
= commission
= staff
Page 22 of 31
Page 2 of 2
Initiative Type:
Project
Target Completion Date:
Q2
Lead(s):
Daye, Felt, Miranda
Initiative Title:
Lincoln/Londonderry SAP
Initiative Description: Small Area Plan
Deliverable:
Update to the Comprehensive Plan to include the small area plan for the area.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Yes. Already in budget
Staff Support Required (completed by staff): Yes, Addison Lewis and Kris Aaker
Liaison Comments: 4City Manager Comments: No changes. Council charge 3.
Initiative Type:
Project
Target Completion Date:
Q2 2026
Lead(s):
Bornstein, Bennett
Initiative Title: Evaluate the use of Traffic Studies
Initiative Description: Look at process, what goes into the studies, and what the studies are telling us. Work with the
Transportation Commission.
Deliverable:
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No.
Staff Support Required (completed by staff): Yes.
Liaison Comments: Staff to coordinate meetings. Will seek assistance from engineering and traffic consultants.5City Manager Comments: In 2019, staff hired a consultant who presented to the Transportation Commission. The City
still retains the training video and will provide that to the Planning Commission members. The engineering department
will present at a future PC work session on traffic studies. Remove initiative.
Initiative Type: Project Target Completion Date: Q4 Lead(s): All
Initiative Title: City Code Update—Article III. Boards, Committees and Commissions, Division 6. Planning Commission
Initiative Description: In preparation for the comprehensive plan update, Administration will propose updates to city
code.
Deliverable: Each commission will be asked to review and comment on the proposed changes.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None.
Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updated each
commission’s section of the city code.
Liaison Comments: This work plan initiative will be added to all 2025 commission work plans at the request of
Administration. NEWCity Manager Comments: Initiative requested by Administration.
Parking Lot
District Plan for the Cahill Area – This can be done as part of the next Comprehensive Plan Update.
Development Review Process
Page 23 of 31
Page 1 of 4
Transportation Commission
2025 Proposed Work Plan
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Grant Wright
Initiative Title: SEMAP Working Group participation
Initiative Description: Appoint Commissioners to represent perspectives from the Transportation Commission in the
Safe and Equitable Mobility Action Plan (SEMAP) working group.
Deliverable: Commissioner will actively participate in the SEMAP working group and provide regular updates to the
Commission. SEMAP will merge the City’s current transportation-related plans (e.g., Safe Routes to School, Living
Streets, Pedestrian and Bicycle Master Plan) into one streamlined action plan.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required beyond staff time.
Staff Support Required (completed by staff): No additional support required beyond Transportation Planner
participation in working group.
Liaison Comments: This initiative supports the Commission’s charge in City Code to “develop strategies, plans and
recommendations to implement the city’s multi-modal transportation vision.”1City Manager Comments: Change initiative title to read “SEMAP Project Team Participation.” Council charge 4.
Initiative Type:
Event
Target Completion Date:
Q3
Lead(s):
Adam Rosen, Andy Lewis, Tricia Rubenstein,
Chris Brown
Initiative Title: Commission-Led Events on Promoting Multimodal Transportation /Open House on Pedestrian and
Bicycle Master Plan
Initiative Description: The Transportation Commission is committed to engaging the community regarding the
importance of a strong bicycle and pedestrian network. To support this effort, the Commission will host at least two
public events to share the city’s plans for non-motorized transportation and explain the Commission’s role in these
initiatives. These events aim to educate residents about the Commission's work, how to provide input on
transportation-related matters, and the value and purpose of the Pedestrian and Bicycle Master Plan. By connecting
people’s lived experiences with city infrastructure, the Commission will highlight the importance of its investments and
decision-making in shaping transportation priorities.2Deliverable: Host two community-focused events: one organized by the Commission and another in partnership with
an external organization or as part of an existing public event. The events will aim to enhance public engagement,
promote community transportation initiatives, and educate community members on the city’s long range
transportation plans. Partner with City communications to promote and communicate events and associated
information and materials.
Proposed event ideas
Event 1: Transportation Committee-Led Event
Event Name: (To Be Determined)
Proposed Timing: Spring/Summer
Location: Public Works Building, City Hall, Centennial Lakes, or an Edina elementary school
= commission
= staff
Page 24 of 31
Page 2 of 4
Event Ideas:
Community Bike Safety Day: The committee could lead an event focused on promoting bicycle safety, with helmet
checks, bike maintenance workshops, and a bike obstacle course for kids.
Green Transportation Expo: A day to explore alternative transportation options, including electric bikes, public
transportation education, and eco-friendly commuting solutions. This could potentially be a partnership event with EEC.
Event 2: Partnered or Existing City Event
Event Name: (To Be Determined)
Proposed Timing: Align with a local city event (e.g., 4th of July Parade, Public Works open house, Edina Art Fair,
Centennial Lakes Programming)
Event Ideas:
Open Streets Partnership (if applicable): Join an existing Open Streets event, where streets are closed to vehicle traffic,
creating a safe space for pedestrians, cyclists, and community activities. The transportation committee could host a
booth focused on pedestrian and cyclist safety and alternative transportation options.
Bike to School Day Collaboration: Partner with local schools to promote biking or walking to school. This event could
include community-led bike trains or walking groups.
Parade or Festival Participation (e.g., 4th of July Parade, Edina Art Fair): Have a transportation-themed float, tent or
bike brigade as part of a larger city parade or festival, promoting active transportation in a fun and visible way.
Public Works Open House Partnership: Collaborate with Public Works to host a transportation booth as part of an open
house, demonstrating the importance of infrastructure in promoting safe and accessible biking/walking routes.
Materials and Content to Provide:
Informational brochures: Safe routes for walking/biking, tips on public transportation, and city maps of bike paths and
other city planning documents.
Giveaways: Branded reflective gear, bike lights and reusable water bottles.
Interactive Stations: A "safety station" where kids can learn about road signs, an electric bike demo station, or a walking
challenge where attendees track their steps throughout the event.
Next Steps:
1. Identify partners: For the partnered event, reach out to local organizations or city officials to explore collaboration
opportunities.
2. Finalize event concepts: Choose from the above options or develop a combination.
3. Plan event logistics: Determine dates, locations, and necessary permits.
4. Promote events: Use social media, city newsletters, and school partnerships to build awareness.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): PACS Funds are available for printing and marketing.
Staff Support Required (completed by staff): ~2 hours per month from Transportation Planner, Communications
support with printed materials and advertising for events.
Liaison Comments: This initiative supports Strategy TL 1-5 in the Climate Action Plan and the Comprehensive Plan goal
to “engage, seek input from and educate all segments of the community regarding transportation-related issues and
projects impacting the City.”
Staff recommends that the Commission prioritizes participation in existing city events (such as the 4th of July Parade,
the Edina Art Fair, or the Fall into the Arts Festival).
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Page 3 of 4
City Manager Comments: Remove open house event for bike and master plan. Allow the SEMAP project team to
complete their work first. In lieu of planning their own event, the commission should consider participating in up to 2
existing community events.
Initiative Type:
Project
Target Completion Date:
Quarter or month
Lead(s):
Chris Brown, Bethany Olson
Initiative Title: Review of city policies/ordinances requiring walking and biking improvements for recon/rehab projects
Initiative Description: Due to a variety of factors, decisions pertaining to the city’s Pedestrian and Bicycle Master Plan
over the past few years have at times deviated from the plan’s stated goals. This has resulted in a network that is
increasingly disjointed and less likely to be realized in its intended capacity based on some of these individual decisions.
National research will be completed to understand how cities have used policies or ordinances to require inclusion of
walking and biking infrastructure as part of roadway reconstruction or rehabilitation projects.
Deliverable: A report/recommendation will be provided to demonstrate how this could be applied in Edina.
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): ~2 hours per month from Transportation Planner.
Liaison Comments: This initiative supports Strategy TL 1-2 in the Climate Action Plan and the Comprehensive Plan goal
to “improve mobility for residents, visitors and businesses with a balanced system of transportation alternatives for
transit users, pedestrians, bicyclists and motorists.”
Given the work that will be done related to the SEMAP, staff recommends Council Charge 1 for this initiative. Change
deliverable to “Report to City Council.”3City Manager Comments: Change deliverable to “report to City Council”. Council charge 1.
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s):
Andy Lewis, Roger Bildsten
Initiative Title: Parking (Planning Commission Lead)
Initiative Description: Partner with Planning Commission on 2025 parking initiative
Deliverable: Review and comment on the final report and recommendation from Planning Commission.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): ~1 hour per month from Transportation Planner.
Liaison Comments: This initiative supports Strategy TL 3-2 in the Climate Action Plan and the Comprehensive Plan goal
to “develop and manage parking provision.”4City Manager Comments: Remove initiative. Planning Commission discontinued this work plan item.
Page 26 of 31
Page 4 of 4
Initiative Type:
Project
Target Completion Date:
Q4
Lead(s): All
Initiative Title: City Code Update – Article II. Boards, Committees and Commissions, Division 9. Transportation
Commission
Initiative Description: In preparation for the comprehensive plan update, Administration will proposed updates to city
code.
Deliverable: Review and comment on proposed changes.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): No budget required.
Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updating each
Commission’s section of City Code.
Liaison Comments: This work plan initiative will be added to all 2025 Commission work plans at the request of
Administration.NEWCity Manager Comments: Initiative requested by Administration.
Parking Lot
Page 27 of 31
Page 1 of 1
Human Rights & Relations Commission
2025 Proposed Work Plan
Staff and Council to discuss Task Force proposal/charge to include these two projects as the scope of work.
Initiative Type:
Project
Target Completion Date:
Q2
Lead(s):
Initiative Title: Discuss sustainable and inclusive community engagement structures
Initiative Description: The commission will engage in research, discussion and increased community engagement to
understand the most inclusive model for engaging community in the city’s ongoing priorities and goals, including equity
and inclusion. The commission should recommend a sustainable solution or alternative to increasing public
participation, including diverse and underrepresented perspectives in local government, in ongoing city discussions,
creative solutions, and decision making
Deliverable: Study and provide best practices, ideas, and new methods for inclusive engagement with decision making.
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None required beyond staff time of estimated 84 hours
Staff Support Required (completed by staff): Work with HRRC staff liaison, DEI Manager
Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.1City Manager Comments: No changes. Council charge is 3: Review and Recommend.
Initiative Type:
Project
Target Completion Date:
TBD, 2025
Lead(s):
Initiative Title: Participate with staff in developing the Equity Strategic Action Plan
Initiative Description: HRRC members will assist staff, as needed, with the development of the City’s Equity Strategic
Action Plan (ESAP) through providing perspective and guidance on developing strategic initiatives and participating in
feedback or engagement opportunities to develop or refine strategic priorities.
Deliverable: Provide input and comment on the development of the City’s equity strategic priorities.
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None required beyond staff time of estimated 20 hours
Staff Support Required (completed by staff): Work with HRRC staff liaison, DEI Manager
Liaison Comments: The development of the ESAP is primarily led and driven by city staff with participation from city
staff and community members.2City Manager Comments: No changes. Council charge 2.
Parking Lot
= commission
= staff
Page 28 of 31
TASK FORCE I EQUITY AND ENGAGEMENT I CITY OF EDINA Page 1
TASK FORCE CHARTER - DRAFT
PROJECT: EQUITY AND ENGAGEMENT
PURPOSE
The Equity and Engagement Task Force (task force) will focus on reviewing best practices for community
engagement and assisting city staff with the development of strategic priorities related to equity. The task force
will participate in the development of an Equity Strategic Action Plan (ESAP) providing community input to city
staff identified priorities related to equity and inclusion in city operations. In addition, the task force will examine
barriers, opportunities, best practices, and alternative methods of intentionally and inclusively engaging
community in decision-making, including the Human Rights and Relations Commission. The taskforce will provide a
recommendation to the Council prior to 2026 for consideration.
OBJECTIVE
Participate in the development of the ESAP and provide recommendations for improvements to current
commission structure and scope.
•Assist city staff by participating, as needed, in the development of the Equity Strategic Action Plan (ESAP),
completing the Diamond Inclusiveness Assessment, and assisting with the evaluation of the survey results
•Explore and develop recommendations for best practices in engaging community in city decision making
with inclusion and intention in mind, including best practices and improvements for sustaining the HRRC
and other city commissions
METHODOLOGY
-Engage with community and each other on barriers to commission participation
-Research best practices for commission engagement or community participation in decision-making
-Promote conversations with stakeholders to evaluate community needs
-Leverage data from existing commissioners and commission applicants on experience
-Analyze ESAP related data to provide community perspective on city priorities
TIMELINE
January 2025 through December 2025
KEY DATES
December 2024 City Council appoints Task Force members
January 2025 Task Force plans to hold first meeting
December 2025 Report due to City Council on task force recommendations for community participation
in decision making
COMMITMENT
-The task force should strive to meet at least once monthly and assign task force co-chairs to plan and
facilitate meetings.
-Task force members should expect research and additional reflection outside of task force meetings.
-The task force should strive to find meetings times and locations that are accessible and inclusive.
-Serve on subcommittees, workgroups, of special projects, as needed.
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-Serve on subcommittees, workgroups, of special projects, as needed.
MEETINGS
-The task force should strive to meet at least once monthly and assign task force co-chairs to plan and
facilitate meetings.
-Task force meetings are open to the public.
-The task force should encourage public participation in meeting discussions.
LEVEL OF AUTHORITY
TASK FORCE MEMBERSHIP
The Task Force has the authority to:
-Conduct public engagement and collect input using the City’s public engagement protocols
-Provide input on the strategy
-Make a recommendation including best practices for community or commission engagement which will
be presented to Council for consideration
MEMBERSHIP
Members would consist of current Human Rights and Relations Commissioners. Task force members would be
encouraged to seek additional input from community members and invite additional community participation to
scheduled task force sessions. The task force should be intentional about including community input from the
following communities within Edina:
•Asian American and Pacific Islander communities
•Latina/o/x communities
•Black or African American or African heritage communities
•American Indian communities and Tribal Nations
•Community members with disabilities
•LGBTQIA+ communities
•Renters and homeowners
•Students and youth
•Communities representing the city’s budget values of equity, engagement, health, sustainability, and or
stewardship
TASK FORCE LEADERSHIP
The task force members will designate two members of the task force to serve as co-chairs. The role of the Chairs
will be to:
-Prepare the meeting agenda
-Lead meetings and facilitate discussions
-Maintain meeting decorum
-Encourage participation of all members
STAFF LIAISON
The City Manager will designate the staff liaison to the Task Force. The role of the Liaison will be to:
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-Support the Task Force Chair in preparing agendas and meeting materials
-Provide technical expertise and access to City resources
-Submit packet materials for City Council review
The Task Force does not direct the work of the liaison.
RESOURCES AVAILABLE
The Task Force will have access to City resources as available for advisory groups i.e. marketing/communications,
meeting supplies, etc.
OUTCOMES
A final report of recommendations for the human rights commission or community participation in decision-
making which includes:
-Summary of meetings topics and discussions
-Final recommendations and best practices
-Identified challenges to participation and proposed solutions
-Other findings as discovered in task force discussion and research
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