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HomeMy WebLinkAbout2024-10-08 PARC Packet Meeting location: Braemar Golf Course 6364 John Harris Dr. Edina, MN Parks & Recreation Commission Meeting Agenda Tuesday, October 8, 2024 7:00 PM Accessibility Support: The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting. 1. Call to Order 2. Roll Call 3. Approval of Meeting Agenda 4. Approval of Meeting Minutes 4.1. Minutes 5. Special Recognitions and Presentations 5.1. Welcome new student commissioners 6. Community Comment During "Community Comment," the Board/Commission will invite residents to share issues or concerns that are not scheduled for a future public hearing. Items that are on tonight's agenda may not be addressed during Community Comment. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. 7. Reports/Recommendations 7.1. Centennial Lakes Park Update 7.2. 2024 Commission Work Plan Updates 8. Chair and Member Comments Page 1 of 61 8.1. Draft 2025 Work Plan Presentations 9. Staff Comments 9.1. Upcoming Meetings & Events 10. Adjournment Page 2 of 61 d ITEM REPORT Date: October 8, 2024 Item Activity: Action Meeting: Parks & Recreation Commission Agenda Number: 4.1 Prepared By: Perry Vetter, Parks & Recreation Director Item Type: Minutes Department: Parks & Recreation Item Title: Minutes Action Requested: Approve minutes from the Sept. 10, 2024 Parks & Recreation Commission meeting. Information/Background: See attached minutes Supporting Documentation: 1. Minutes: Parks & Recreation Commission 09-10-2024 Page 3 of 61 Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 Minutes City of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course September 10, 2024 7 p.m. 1. Call to Order Vice-Chair Pfuhl called the meeting to order at 7 p.m. 2. Roll Call Answering roll call were Commissioners Garazatua, Kane, Luangrath, Pettit, Pfuhl, Spanhake, and Weaver Commissioner Welsh arrived at 7:01 p.m. Commissioners Absent: Doscotch and Student Commissioners Ellertson and Syed Staff Present: Staff Liaison Perry Vetter, Assistant Director Recreation & Facilities Tracy Petersen, Assistant Director Parks & Natural Resources Tom Swenson, General Manager Aquatic Center and Edinborough Park Patty McGrath and Administrative Coordinator Janet Canton Staff Liaison Vetter noted that Commissioner Garazatua is attending virtually in compliance with state statute for active-duty military. 3. Approval of Meeting Agenda Motion made by Spanhake to approve the meeting agenda. Motion seconded by Garazatua. Roll call vote. Motion carried. 4. Approval of Meeting Minutes Motion made by Pettit to approve the Aug. 12, 2024, minutes. Motion seconded by Spanhake. Roll call vote. Motion carried. 5. Special Recognitions and Presentations 5.1 Welcome New Student Commissioners Staff Liaison Vetter informed the Commission that there are two new student members. Unfortunately, both were unable to attend. 5.2 Edina Aquatic Center Update Assistant Director Petersen introduced General Manager of the Edina Aquatic Center and Edinborough Park Patty McGrath. General McGrath stated that the summer season lasted from June 6 through Aug. 18, which is a 73-day season. Page 4 of 61 Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 General Manager McGrath stated that there were 119 staff members hired for the summer, and most of them were teenagers. She also pointed out that all three independent lifeguard audits were positive experiences. General Manager McGrath stated that there were 78 total rescues this year. One gentleman and an 18-month infant were briefly nonconscious, but the staff did what they were trained to do. There is a need for translating, to avoid language barriers. There were 48,844 concessions items sold, which included over 8,000 slices of pizza, 4,300 ice-cream cookie sandwiches, 3,500 fresh fruit smoothies, and over 6,000 pretzels. The total revenue for concessions was $152,767 through two small windows. General Manager McGrath stated that a discount pass was offered for the first time this summer, and the plan is to expand on it. Season pass sales were down, and the discount pass was a good addition. General Manager McGrath stated that the weather had a tremendous impact on attendance. This year there were 24 days with 1,000 or more visitors. Last year there were 47 days with 1,000 or more visitors. This year, there were seven days with 2,000 or more visitors. Last year, there were only two days with 2,000 or more visitors. This year there were 17 days with 500 or less visitors and there were three full days without being open at all. There were numerous days with a delayed opening. She stated that an average revenue day is $25,000. General Manager McGrath reminded the Commissioners that there is a plan being developed to replace the filter room equipment and all upgrades will meet revised statue building codes. Also, as a capital improvement project, more furniture was added. General Manager McGrath stated that Edinborough Park has a play park side and a pool and track side. Bright and colorful seating has been installed in the play park side and the pool filter needs to be replaced on the pool and track side. Commissioner Kane asked if any consideration has been given to concession passes. Staff will research feasibility. There was discussion about the training and recognition of the lifeguards. The conversation shifted to Kids’ Club attendance connection and creative solutions for the concession lines were offered. 6. Community Comment None 7. Reports/Recommendations 7.1 2025 Commission Work Plan Development Staff Liaison Vetter informed the Commission that it is time to finalize the 2025 Work Plan. The finalized 2025 Work Plan will be presented to the City Council on Oct. 1, 2024. It is important that every proposal that makes it into the 2025 Work Plan has Commission support evidenced by willingness to serve on the various initiatives. Page 5 of 61 Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 Vice-Chair Pfuhl reviewed the six work plan initiative ideas. 1. Continuation: Review and Comment on Braemar Arena Implementation The recommendation for architectural and engineering services will be recommended at the next City Council meeting. 2. Continuation: Review and compare park shelter building amenities and functions 3. New - Review the 2016 Parks & Recreation Strategy Plan content, identify key study areas to include in upcoming 2026 update for topics, research and potential data collection. This plan comes ahead of the Comprehensive Plan for the purpose of overall planning for the city. The Parks & Recreation Commission will evaluate what has been accomplished and what still needs to be accomplished. 4. New – Research and if feasible, develop action plan or further research of no more than two Alternative Funding Strategies (2023 Work Plan item) to progress that initiative. There are about 15 Alternative Funding Strategies in place. The one that needs the most attention is the philanthropic efforts. City staff is not allowed by State Statute to ask people for money, there needs to be a legal organized effort to connect the City with the generosity of the community. 5. New – Review Climate Action Plan memo from Energy and Environment Commission. The Parks & Recreation Commission would evaluate the Climate Action Plan and determine what efforts could be folded into Parks & Recreation. The conversation shifted to the use of solar lights for Pamela Park. There was a suggestion to incorporate this item with the second item (park shelter building amenities). Additional conversation ensued. 6. New – Review Parks Strategic Plan implementation framework. As it was discussed there was very little interest in this initiative. There was consensus to use the first five Initiatives for the 2025 Work Plan and to adjust the wording on the fifth item. Motion made by Pettit to accept the Work Plan initiative for 2025. Motion seconded by Garazatua. Roll call vote. Motion carried. Commissioner Pettit requested to serve on Initiatives three and five. Commissioner Spanhake requested to serve on Initiatives one and two. Commissioner Pfuhl requested to serve on Initiatives three and four. Page 6 of 61 Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 Commissioner Weaver requested to serve on Initiatives three and two and noted he is happy to lead on Initiative three. Commissioner Kane requested to serve on Initiative one and three. Commissioner Welsh requested to serve on Initiatives two, three, and five. Commissioner Garazatua requested to serve on Initiatives two and five. 8. Chair and Member Comments Commissioner Welsh updated the Commission on her draft response to the resident who requested a splash pad be installed. 9. Staff Comments 9.1 Upcoming Meetings and Events Staff Liaison Vetter gave the following updates:  On Wednesday, Sept. 4 there was a great ribbon-cutting ceremony for the mountain bike path.  The Energy and Environment Commission is requesting that the Parks & Recreation Commission spread the word that they are creating a Tree Recognition Program, and they are requesting that people submit their favorite trees in the city. Additional information can be found on Better Together. Public and private trees can be nominated.  The October meeting is on a Tuesday, Oct. 8. The November meeting is on Wednesday. Nov. 13, and the December meeting is on Tuesday, Dec. 10, 2024. 10. Adjournment Motion made by Weaver to adjourn the Sept. 10, 2024, meeting at 8:35 p.m. Motion seconded by Garazatua. Meeting adjourned. Page 7 of 61 BOARD & COMMISSION ITEM REPORT Date: October 8, 2024 Item Activity: Discussion Meeting: Parks & Recreation Commission Agenda Number: 5.1 Prepared By: Perry Vetter, Parks & Recreation Director Item Type: Other Department: Parks & Recreation Item Title: Welcome new student commissioners Action Requested: None, informational only. Information/Background: Annually, the City Council appoints two student commissioners to the Edina Park and Recreation Commission. For the 2024/2025 academic year, Emma Eilertson and Sulayman Syed have been appointed and recently completed their orientation with the Administration Department. Please welcome them to the commission. Supporting Documentation: None Page 8 of 61 BOARD & COMMISSION ITEM REPORT Date: October 8, 2024 Item Activity: Information Meeting: Parks & Recreation Commission Agenda Number: 7.1 Prepared By: Tracy Petersen, Assistant Director Parks & Recreation Item Type: Report & Recommendation Department: Parks & Recreation Item Title: Centennial Lakes Park Update Action Requested: None, informational only. Information/Background: Tiffany Bushland, General Manager, will provide an update on Centennial Lakes Park operations. Supporting Documentation: 1. CLP Presentation 10.8.24 Page 9 of 61 Centennial Lakes Park Page 10 of 61 •24-acre park •Used every season •Resident and regional use •1.4 mile walking trail •Events and entertainment The Park Today EdinaMN.gov 2Page 11 of 61 History •1920 Hedberg Gravel Pit •1988 Master Plan Approved •1989 Earthwork Began •1991 Grand Opening •1995 South Park completed •1998 Amphitheater completed •1999 North Park completed EdinaMN.gov 3Page 12 of 61 •410,000 users in the last 12 months •Busiest day in 2024-8,000 visitors •Avg. Dwell Time- 88 minutes •Over 80 performances •90% of users use free amenities The Facts EdinaMN.gov 4Page 13 of 61 Stormwater EdinaMN.gov 5Page 14 of 61 Stormwater EdinaMN.gov 6Page 15 of 61 Fishing •DNR “Fishing in the Neighborhoods” program •Stocked with fish EdinaMN.gov 7Page 16 of 61 Horticulture •Annuals •Perennials •Trees •Horticulturist and seasonal staff EdinaMN.gov 8Page 17 of 61 Entertainment •Evening Concerts •Children’s Concerts •Movie Nights •Dance Classes EdinaMN.gov 9Page 18 of 61 Events •Parade of Boats •Edina Model Yacht Club •Juneteenth Celebration •History of Centennial Lakes Park •Fall into the Arts Festival •Winter Ice Festival EdinaMN.gov 10Page 19 of 61 Farmers Market •Over 35 vendors •Produce •Baked Goods •Food Vendors •Music •Edina Liquor EdinaMN.gov 11Page 20 of 61 Putting Course & Paddleboats •18 hole putting course •Scottish Links putting course •Paddleboat Rental •Lawn bowling EdinaMN.gov 12Page 21 of 61 Glow Golf & Paddleboats •18 hole putting course- 500 rounds •Paddleboat Rental- 50 rentals EdinaMN.gov 13Page 22 of 61 Building Rentals •External Reservations •Amphitheater Reservations EdinaMN.gov 14Page 23 of 61 Skating •Skate Rentals- 1,263 •10 day season EdinaMN.gov 15Page 24 of 61 Public Art EdinaMN.gov 16Page 25 of 61 Edina Promenade •Bicycle & Pedestrian Paths •0.75 miles •Artwork •Connector EdinaMN.gov 17Page 26 of 61 Budget •$1.6 million •Revenues- fee based activities, association fees, Edina Liquor •Expenses- Staffing, maintenance and repairs, supplies EdinaMN.gov 18Page 27 of 61 •Irrigation Repairs •Concrete Repairs •Bathroom Facelift •Interior Building Painting •Promenade Pond •Signage-ARPA Funds •Furniture- ARPA Funds •Amenities- ARPA Funds Projects EdinaMN.gov 19Page 28 of 61 Staff •5 full time •2 part time •5 to 50 seasonal staff EdinaMN.gov 20Page 29 of 61 Up Next EdinaMN.gov 21Page 30 of 61 BOARD & COMMISSION ITEM REPORT Date: October 8, 2024 Item Activity: Discussion Meeting: Parks & Recreation Commission Agenda Number: 7.2 Prepared By: Perry Vetter, Parks & Recreation Director Item Type: Report & Recommendation Department: Parks & Recreation Item Title: 2024 Commission Work Plan Updates Action Requested: Commissioners are asked to discuss and provide any updates to the 2024 Parks and Recreation Commission Work Plan. Information/Background: Attached is the City Council approved 2024 Work Plan for the Parks and Recreation Commission. Supporting Documentation: 1. PARC Commission Work Plan Report October 2024 Page 31 of 61 PARC Commission report_PV 2024 Commission Work Plans Report Created On: Oct 02, 2024 Report Legend Council Charge No Update Overdue Commission Name 1.6 Parks & Recreation Commission The Commission participates in park planning, reviews operations of parks and facilities and advises the City Council on policies, parks, programs and facilities. Plan Label And Number Description Initiative Type Deliverable Leads Last Update Initiative 1.6.1 Review and comment on Fred Richards Park Implementation In support of the Fred Richards Park master plan implementation eorts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: Playground process Facility/Food and Beverage Operations Public Art Project Council Charge 2: Review and comment.Pfuhl (L), Weaver, Welsh, Pettit, DiLorenzo (S) Initiative leads and the full commission provided feedback during a review and comment on the 30% design concepts. Those comments were shared with the City Council during a review of the project. Sta continues to move the project further into design development. Food and beverage opportunities are still under concept. Initiative 1.6.2 Review and Comment on Braemar Park Implementation In support of the Braemar Park master plan implementation eorts assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: O trail and pedestrian trail system development Athletic and active area development Natural Resource restoration Project Council Charge 2: Review and comment.Spanhake (L), Luangrath, Garazatua, DiLorenzo (S) Initiative leads and the full commission provided feedback during a review and comment on the 30% design concepts. Those comments were shared with the City Council during a review of the project. A ribbon cutting event was conducted for the hiking and biking trails. Trailhead parking and the parkway concept are still being developed for review. Initiative 1.6.3 Review and Comment on Braemar Arena Implementation In support of the Braemar Park master plan implementation eorts for Braemar Arena assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: Infrastructure replacement TBD if Arena expansion will be in scope Project Council Charge 2: Review and comment.Spanhake (L), Doscotch, Kane, DiLorenzo (S) On Sept. 17, 2024 the City Council approved the sta recommendation to contract with JLG architects for the architectural and engineering professional services. Engagement and concept refinement will begin once onboarded. # Page 32 of 61 Plan Label And Number Description Initiative Type Deliverable Leads Last Update Initiative 1.6.4 Community Garden Study and Report In support of the Climate Action Plan Strategy LF 1-2, the commission will study the opportunity and access to Community Gardens within the park system and if applicable the broader Edina community. Climate Action Plan Strategy LF 1-2: Support existing school and community gardens and provide opportunities to expand community growing spaces with a focus on youth, immigrant, and people with lower incomes or who are experiencing food insecurity. Project Council Charge 1: Study & Report.Doscotch (L), Weaver, Welsh, Holtey (S) [OPEN] Commissioners received an update on progress at the May 2024 meeting. Initiative 1.6.5 Review and compare park shelter building amenities and function The upcoming capital improvement program identifies several park shelter building replacements. Part 1: The commission will study and report on user experience enhancements, amenities and style of facility approaches that are successful in current Edina parks and surrounding communities to help guide future replacement projects. Part 2: The commission will evaluate Edina Parks that have and those that do not have park buildings and propose criteria for constructing or decommissioning at each site. Project Council Charge 1: Study & Report.Luangrath (L), Pfuhl, Weaver, Welsh Commissioner Luangrath provided data from park review research conducted. Sta is still in the process of bringing in a professional service provider to work with the commission on facility options. Page 33 of 61 BOARD & COMMISSION ITEM REPORT Date: October 8, 2024 Item Activity: Information Meeting: Parks & Recreation Commission Agenda Number: 8.1 Prepared By: Perry Vetter, Parks & Recreation Director Item Type: Other Department: Parks & Recreation Item Title: Draft 2025 Work Plan Presentations Action Requested: None, informational only. Information/Background: On Oct. 1, 2024 Vice Chair Pfuhl presented the draft 2025 work plan to the City Council. Attached is that draft along with the submittals from all other commissions. Supporting Documentation: 1. All Commission Work Plans - Draft Presentations Oct. 1, 2024 2. Building an Effective Citywide Park Nonprofit Webinar Page 34 of 61 Submitted by PARC for Oct. 1 Presentation Page 1 of 7 Parks and Recreation Commission 2025 Proposed Work Plan Initiative Type: Project Target Completion Date: Q4 Lead(s): Spanhake (L), Doscotch, Kane Initiative Title: Review and Comment on Braemar Arena Implementation Initiative Description: In support of the Braemar Park master plan implementation efforts for Braemar Arena assign members to the various stakeholder/focus group input opportunities as needs are identified to bring the community perspective to the process. Potential Areas: •Infrastructure replacement •Arena expansion Deliverable: Review and Comment Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funding required for this initiative. The project is separately funded. Staff Support Required (completed by staff): This is within the staff role to support as part of the overall engagement for the project plan. Liaison Comments: This is a continuation from the 2024 Work Plan. 1City Manager Comments: = commission = staff Page 10 of 31Page 35 of 61 Submitted by PARC for Oct. 1 Presentation Page 2 of 7 Initiative Type: Project Target Completion Date: Q3 Lead(s): Luangrath (L), Weaver, Pettit, Spanhake, Garazatua Initiative Title: Review and compare park shelter building amenities and function Initiative Description: The upcoming capital improvement program identifies several park shelter building replacements. Part 1: The commission will study and report on user experience enhancements, amenities and style of facility approaches that are successful in current Edina parks and surrounding communities to help guide future replacement projects. Part 2: The commission will evaluate Edina Parks that have and those that do not have park buildings and propose criteria for constructing or decommissioning at each site. Deliverable: Study and Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Staff is currently planning on securing professional services to assist with this capital planning in 2024, but the initiative will continue into 2025. The commission has already begun research on this topic currently. The commission will be involved greater upon having professional services involved to support the effort. Staff Support Required (completed by staff): Staff will be completing this work and this is part of the ongoing engagement for this preliminary planning work. Liaison Comments: This is a continuation of 2024 Work Plan Initiative2 City Manager Comments: Page 11 of 31Page 36 of 61 Submitted by PARC for Oct. 1 Presentation Page 3 of 7 Initiative Type: Project Target Completion Date: Q4 Lead(s): Weaver (L), Pfuhl, Welsh, Pettit, Kane Initiative Title: Review 2016 Parks & Recreation Strategic Plan content, identify key study areas to include in upcoming 2026 update for topics, research and potential data collection. Initiative Description: The Parks and Recreation Department completes a strategic plan every 10 years prior to the development of the Comprehensive Guide Plan. The strategic plan informs the parks chapter of the comprehensive guide plan and is used as a pathway to prioritize and further develop the park system. This initiative will review the content of the 2016 plan, identify areas to add or modify for the upcoming work. Deliverable: Study and report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): At this time no additional funding is needed to accomplish this review. Staff Support Required (completed by staff): Within staff scope to conduct this review. Liaison Comments:. Supportive of initiative to bring community perspective to planning the scope of this future project. 3City Manager Comments: Page 12 of 31Page 37 of 61 Submitted by PARC for Oct. 1 Presentation Page 4 of 7 Initiative Type: Project Target Completion Date: Q4 Lead(s): Pfuhl, Doscotch, Luangrath Initiative Title: Research and if feasible, develop action plan or further research of no more than two Alternative Funding Strategies (2023 Work Plan Item) to progress that initiative. Initiative Description: The commission delivered a report on alternative funding methods that could be considered to supplement financial contributions to the park system. This initiative will revisit that report and do an in-depth analysis on no more than two methods to provide greater analysis for consideration by the City Council. Deliverable: Review and Recommend Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funding needed at this time. Staff Support Required (completed by staff): This will require staff support to research recommendations. City Attorney will need to be consulted on certain aspects to ensure recommendations are in compliance with any required steps. Liaison Comments: This effort supports the work done in 2023 by the commission and further advances the need for alternate funding. 4City Manager Comments: Page 13 of 31Page 38 of 61 Submitted by PARC for Oct. 1 Presentation Page 5 of 7 Initiative Type: Project Target Completion Date: Q4 Lead(s): Welsh, Pettit, Pfuhl Initiative Title: Review Climate Action Plan priorities and conduct research on external park agencies that are implementing projects that would be beneficial to the Edina Park system. Initiative Description: The commission will review the Climate Action Plan with the City’s Sustainability Manager for actions related to the Park System. Commissioners will then research external park agencies that are implementing projects successfully to address items in the plan that are relevant for consideration and planning in Edina. Deliverable: Study and Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Staff Support Required (completed by staff): Sustainability manager has agreed to give a presentation or allow access to PARC members during a future presentation on the CAP. Research will be conducted by commission initiative members. P&R and Sustainability staff will evaluate submitted report ideas. Liaison Comments: Recommend this initiative to further CAP goals and participation, without a direct CAP work plan task.5City Manager Comments: Page 14 of 31Page 39 of 61 Page 1 of 1 Human Rights & Relations Commission 2025 Proposed Work Plan Initiative Type: Project Target Completion Date: Q2 Lead(s): Initiative Title: Discuss sustainable and inclusive community engagement structures Initiative Description: The commission will engage in research, discussion and increased community engagement to understand the most inclusive model for engaging community in the city’s ongoing priorities and goals, including equity and inclusion. The commission should recommend a sustainable solution or alternative to increasing public participation, including diverse and underrepresented perspectives in local government, in ongoing city discussions, creative solutions, and decision making Deliverable: Study and provide best practices, ideas, and new methods for inclusive engagement with decision making. Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None required. Staff Support Required (completed by staff): Work with HRRC staff liaison, DEI Manager Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.1City Manager Comments: Initiative Type: Project Target Completion Date: TBD, 2025 Lead(s): Initiative Title: Participate with staff in developing the Equity Strategic Action Plan Initiative Description: HRRC members will assist staff, as needed, with the development of the City’s Equity Strategic Action Plan (ESAP) through providing perspective and guidance on developing strategic initiatives and participating in feedback or engagement opportunities to develop or refine strategic priorities. Deliverable: Provide input and comment on the development of the City’s equity strategic priorities. Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None required. Staff Support Required (completed by staff): Work with HRRC staff liaison, DEI Manager Liaison Comments: The development of the ESAP is primarily led and driven by city staff with participation from city staff and community members.2City Manager Comments: Parking Lot = commission = staff Page 6 of 31Page 40 of 61 Page 1 of 3 Community Health Commission 2025 Proposed Work Plan Initiative Type: Project Target Completion Date: Q3 Lead(s): Andrea Sullivan, Megan D’Orazio, Mary Absolon, Anoushka Jha, Aditi Ghandi Initiative Title: Study and Report potential connections with schools regarding mental health in students and how to share information Initiative Description: Commission members will research existing and potential connections between City staff, commissions and schools for the purpose of information sharing, collaboration, and cooperation around mental health initiatives for students. Deliverable: Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget impact Staff Support Required (completed by staff): None Liaison Comments: None1 City Manager Comments: Initiative Type: Project Target Completion Date: Q2 Lead(s): Matt Giljahn, Brenna Smithson, Andrew Hawkins, Tracy Nelson, Anoushka Jha Initiative Title: Study and Report strategies to fund and execute multi-generational events promoting social connectedness and how to maintain momentum from successful 2024 event Initiative Description: A successful event focused on social connectedness was held in 2024 and funded through a grant, Commission members will research possible strategies to fund and execute a similar event on a regular basis, hopefully annually. Deliverable: Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None for study and report phase Staff Support Required (completed by staff): None Liaison Comments: Work aligns well with Public Health initiatives around social isolation and will include coordination with Bloomington Public Health as a partner. 2City Manager Comments: = commission = staff Page 7 of 31Page 41 of 61 Page 2 of 3 Initiative Type: Project Target Completion Date: Q4 Lead(s): Nick Mattison, Brenna Smithson, Andrea Leszko Initiative Title: Study and Report on strategies for positive outreach and promotion about Edina as a healthy place to live, work, worship and visit Initiative Description: Commission members will research unique and positive ways that the City could promote itself as a healthy place to be. This will include local, state, and national research. Deliverable: Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None for study and report phase Staff Support Required (completed by staff): Communications director or staff: 1-2 hours for potential informational discussion Liaison Comments: None3 City Manager Comments: Initiative Type: Ongoing/Annual Target Completion Date: Q1 Lead(s): Mary Absolon, Megan D’Orazio Initiative Title: Appoint two members to serve on opioid settlement funds stakeholder group Initiative Description: Ongoing initiative with two members serving on stakeholder group each year Deliverable: Appointment Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): None Staff Support Required (completed by staff): None Liaison Comments: None4 City Manager Comments: Page 8 of 31Page 42 of 61 Page 3 of 3 Parking Lot Declaration of Racism as a Public Health Emergency: Moved to parking lot to be revisited in future to align with Equity Strategic Action Plan. Community Health Commission discussed with staff at September 2024 meeting and agree with this approach. Page 9 of 31Page 43 of 61 Page 1 of 3 Arts and Culture Commission 2025 Proposed Work Plan Initiative Type: Ongoing Target Completion Date:Lead(s): Zbaren, Scully, Curtin Initiative Title: Art Center Colocation at Southdale Library Initiative Description: The Arts and Culture Commission will continue to bring forward community perspective for the new Art Center, collocated at the Hennepin County Southdale Library. Deliverable: Assist with community perspective on design and engagement Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funding needed to involve the commission in the process. Staff Support Required (completed by staff): As the Hennepin County Southdale Library project advances, the Arts and Culture Commission will continue to bring the community perspective and assist as the city moves forward as a tenant art center at the Southdale Library site. Liaison Comments: ACC is interested in being involved in the new art center effort and provide community perspective and knowledge of the art world. We appreciate any perspective they can offer as we move forward. 1City Manager Comments: Initiative Type: Ongoing/Annual Target Completion Date:Lead(s): Curtin, Faeth Initiative Title: Edina Art Grant Program Initiative Description: Arts and Culture Commission members will review, refine and host a second year of the Edina Art Grant Program. Deliverable: Review and select art grant projects to be implemented. Review and refine data collection. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Funds will be needed for this project. $5,000 per year is the recommended amount for the microgrant awards from the Public Art Fund. Staff Support Required (completed by staff): Communications and marketing will be instrumental as we move forward with this project. This may require multiple hours of staff time as we continue the program. Funding of the program will need annual funding reviews. Liaison Comments: Supportive of continuing this program and yearly evaluation of results. 2City Manager Comments: Initiative Type: Ongoing Target Completion Date:Lead(s): Faeth, Stemmler Initiative Title: Review Public Art Opportunities for New City Facilities and Locations Initiative Description: The Arts and Culture Commission will review public art elements and make recommendations to public projects, such as Fire Station #2, Fred Richards Park, Braemar Arena and others. Deliverable: Review and recommend public art projects to be implemented.3Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide = commission = staff Page 17 of 31Page 44 of 61 Page 2 of 3 Budget Required (completed by staff): No funds currently needed for ACC to review; public art will need a funding source to include into the projects. Staff Support Required (completed by staff): City staff will need to provide updates and potential selection decision points to the ACC on projects. Liaison Comments: ACC members are very interested in being involved in upcoming city projects. Their knowledge and skills understanding and evaluating public art will be valuable as projects move forward. City Manager Comments: Initiative Type: Event Target Completion Date: Quarter or month Lead(s): Scully Initiative Title: Commission Participation in Community Events Initiative Description: Promote Commission initiatives and art in Edina through increased ACC presence at public events, including Edina Fall into the Arts Festival at Centennial Lakes Park and other City events thoughout the year. Deliverable: Educate about and promote art in Edina. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Minimal Staff Support Required (completed by staff): Communications may be asked to assist with creating marketing materials. Staff Liaison will be able to take care of everything else. Liaison Comments: Staff will support Commission as necessary when events are decided upon. 4City Manager Comments: Page 18 of 31Page 45 of 61 Page 3 of 3 Initiative Type: Project Target Completion Date:Lead(s): Fram, Zbaren Initiative Title: Utility Box Art Wrap Program Initiative Description: Add Art Wraps to City owned Utility Boxes. Deliverable: ACC will jury artwork and chose artists to be represented throughout the City. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Funds will be needed for this project. $7,500 is recommended from the Public Art Fund. Staff Support Required (completed by staff): Staff will utilize a BetterTogetherEdina page to facilitate and call for artwork. Communications and marketing will be instrumental in presenting initiative to the public. Liaison Comments: 5City Manager Comments: Page 19 of 31Page 46 of 61 Page 1 of 3 Energy and Environment Commission 2025 Proposed Work Plan Initiative Type: Project Target Completion Date: Q4 Lead(s): Tom Tessman, Hilda Martinez, Brooke Bartholomew Initiative Title: Climate Action Plan Midpoint Prioritization Initiative Description: Participate in mid-point Climate Action Plan review and prioritization with Sustainability Division. EEC Work Plan Leads will work directly with the Sustainability Division to review strategy progress and discuss how EEC can support and lead remaining strategies. The full EEC will participate toward end of process to review and recommend prioritized 2026-2030 high-impact strategies to Council. This project supports CAP Action CC 1-6. Deliverable: EEC input on Staff-led CAP midpoint prioritization. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required beyond staff time. Staff Support Required (completed by staff): No additional support for EEC engagement beyond Sustainability Manager required. Liaison Comments: Staff added this item to the EEC work plan to have dedicated commission engagement and gather additional perspective on CAP strategies as part of their work to support Climate Action Plan implementation. 1City Manager Comments: Initiative Type: Ongoing Target Completion Date: Q4 Lead(s): Cory Lukens, John Haugen, student commissioners Initiative Title: Engagement and Outreach for Annual Initiatives Initiative Description: Continuation of existing annual EEC initiatives and participation/promotion of annual City events. Examples of potential ongoing initiatives include Green Business Outreach Program (GBOP), Tree Recognition Campaign (TRC), Electric Vehicle Showcase Event, student commissioner sustainability social takeover, Chamber and Rotary engagement, and Edina Schools engagement. EEC Chair and Vice-chair will create a list of annual initiatives with EEC commissioners assigned and work with communications team on calendar of communication resources needed. Deliverable: List of annual initiatives with EEC lead assignments. Delivery of annual initiatives. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Limited CAS funds are available to support paid media outreach for EEC initiatives. Budget will be consistent with previous year’s CAS fund expenditures to support Chamber and Edina Magazine ads, boosted social media posts, and printing and postage costs. Staff Support Required (completed by staff): Communications staff time to support owned media outreach (e.g., Edition Edina, Socials, Press Releases) and facilitate budgeted paid media outreach at direction of Sustainability Manager. Sustainability Manager staff time to coordinate communications plan and facilitate discussions with Facilities, Streets, and Police Staff for EV Event if hosted at City owned facility. Liaison Comments: Staff is supportive as EEC remains committed to its ongoing initiatives like the GBOP. Budget will be consistent with previous year’s CAS expenditures for EEC events. EEC should use January and February meetings to identify list of existing initiatives, timing of each initiative, and assign leads to inform outreach plans and timing so staff can allocate communication resources appropriately. 2City Manager Comments: = commission = staff Page 20 of 31Page 47 of 61 Page 2 of 3 Initiative Type: Project Target Completion Date: Q1-Q2 Lead(s): LeeAnn Weber, Tom Tessman Initiative Title: Extreme Heat and Resiliency Hubs Initiative Description: Use existing data and reports from Metropolitan Council, Hennepin County, Climate Action Plan, and other industry experts to understand extreme heat risks in Edina. Study what other cities are doing and the best practice strategies to combat extreme heat, including existing city policies that support combating extreme heat. Compile list of best practice strategies to be considered as part of midpoint Climate Action Plan update. This project supports several CAP Actions that address extreme heat (TL 3-4, BE 1-9, GS 3-2. GS 3-6, HS 2-1, HS 2-4, HS 4-3). Deliverable: Report on extreme heat in Edina and best practice strategies. Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funding required beyond staff time. Staff Support Required (completed by staff): No additional support beyond Sustainability Manager required. Liaison Comments: Staff is supportive. Deliverable will support achieving CAP health and safety goals to align strategies across multiple focus areas in the CAP that talk about extreme heat. This work will inform regional collaboration with Hennepin County’s and Metropolitan Council’s extreme heat work. Staff plan to use deliverable to provide actionable next steps for City Staff and EEC to be included in the CAP midpoint prioritization (Work Plan Item 1).3City Manager Comments: Initiative Type: Project Target Completion Date: Q1-Q2 Lead(s): Brooke Bartholomew, Eric Walker Initiative Title: Food Security Assessment and Local Food Production Initiative Description: Conduct a “Food Security Assessment” to determine food insecurity conditions within Edina using existing data and reports across multiple sources, and by collaborating with others, such as the Human Services Task Force. Study what other cities are doing and the best practice strategies to increase food security, including increasing local food production and access, and increasing opportunities for food rescue. Compile list of strategy recommendations to be considered as part of midpoint Climate Action Plan update. This project supports CAP Action LF 2-1 and CAP Strategy LF 1. Deliverable: Food Security Assessment Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funding required beyond staff time. Staff Support Required (completed by staff): Sustainability Specialist will support this work plan item by connecting work plan leads to resources and best practices for food security assessments, plus coordinating support from MN Dept of Health who supports these types of projects. Sustainability Manager will provide support in their capacity as staff liaison. Liaison Comments: Staff is supportive. Deliverable will support achieving CAP local food and agriculture goals. Staff plan to use deliverable to provide actionable next steps for City Staff and EEC to be included in the CAP midpoint prioritization (Work Plan Item 1). Deliverable will also inform future grant applications for the State of Minnesota’s CPRG program on food security. 4City Manager Comments: Page 21 of 31Page 48 of 61 Page 3 of 3 Initiative Type: Project Target Completion Date: Q2-Q3 Lead(s): Stephen Schima Initiative Title: Multifamily Organics Policy Initiative Description: Research policy levers and requirements to require all multi-family homes in Edina to provide organics recycling. Report will include exploring legality of requiring organics recycling and feasibility to implement a policy like this. Work will align with Hennepin County’s zero-waste goals and plans. This project supports CAP Actions that address waste including equity (WM 1, WM 1-3). Deliverable: Multifamily Organics Policy Report. Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No funding required beyond staff time. Staff Support Required (completed by staff): The Organics Recycling Coordinator will support this work plan item by connecting work plan leads to County resources and contacts as needed. Liaison Comments: Staff is supportive. Deliverable will support achieving CAP waste reduction goals. Staff plan to use deliverable to provide actionable next steps for City Staff and EEC to be included in the CAP midpoint prioritization (Work Plan Item 1).5City Manager Comments: Initiative Type: Project Target Completion Date: Q4 Lead(s): All Initiative Title: City Code Update—Article III. Boards, Committees and Commissions, Division 3. Energy and Environment Commission Initiative Description: In preparation for the comprehensive plan update, Administration will propose updates to city code. Deliverable: Each commission will be asked to review and comment on the proposed changes. Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None. Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updated each commission’s section of the city code. Liaison Comments: This work plan initiative will be added to all 2025 commission work plans at the request of Administration. 6City Manager Comments: Parking Lot •Create a neighborhood-based campaign to increase organics recycling participation and regular recycling compliance. EEC to help recruit neighborhood captains and participants. Utilize incentives and create strategic messaging to target neighborhoods with currently low participation. This project supports several CAP actions that address waste (WM 1-3). •Research best practices for municipal waste diversion in municipal facility construction and demolition (WM 3- 2). •Research and develop an emergency preparedness toolkit or guide for residents (HS 2-5). •Study and report on solutions for increasing EV charging in existing multifamily and commercial parking structures, including identifying city programs and incentives to reduce upfront costs for existing buildings. (TL) Page 22 of 31Page 49 of 61 Page 1 of 4 Transportation Commission 2025 Proposed Work Plan Initiative Type: Project Target Completion Date: Q4 Lead(s): Grant Wright Initiative Title: SEMAP Working Group participation Initiative Description: Appoint Commissioners to represent perspectives from the Transportation Commission in the Safe and Equitable Mobility Action Plan (SEMAP) working group. Deliverable: Commissioner will actively participate in the SEMAP working group and provide regular updates to the Commission. SEMAP will merge the City’s current transportation-related plans (e.g., Safe Routes to School, Living Streets, Pedestrian and Bicycle Master Plan) into one streamlined action plan. Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required beyond staff time. Staff Support Required (completed by staff): No additional support required beyond Transportation Planner participation in working group. Liaison Comments: This initiative supports the Commission’s charge in City Code to “develop strategies, plans and recommendations to implement the city’s multi-modal transportation vision.”1City Manager Comments: Initiative Type: Event Target Completion Date: Q3 Lead(s): Adam Rosen, Andy Lewis, Tricia Rubenstein, Chris Brown Initiative Title: Commission-Led Events on Promoting Multimodal Transportation /Open House on Pedestrian and Bicycle Master Plan Initiative Description: The Transportation Commission is committed to engaging the community regarding the importance of a strong bicycle and pedestrian network. To support this effort, the Commission will host at least two public events to share the city’s plans for non-motorized transportation and explain the Commission’s role in these initiatives. These events aim to educate residents about the Commission's work, how to provide input on transportation-related matters, and the value and purpose of the Pedestrian and Bicycle Master Plan. By connecting people’s lived experiences with city infrastructure, the Commission will highlight the importance of its investments and decision-making in shaping transportation priorities.2Deliverable: Host two community-focused events: one organized by the Commission and another in partnership with an external organization or as part of an existing public event. The events will aim to enhance public engagement, promote community transportation initiatives, and educate community members on the city’s long range transportation plans. Partner with City communications to promote and communicate events and associated information and materials. = commission = staff Page 23 of 31Page 50 of 61 Page 2 of 4 Proposed event ideas Event 1: Transportation Committee-Led Event Event Name: (To Be Determined) Proposed Timing: Spring/Summer Location: Public Works Building, City Hall, Centennial Lakes, or an Edina elementary school Event Ideas: Community Bike Safety Day: The committee could lead an event focused on promoting bicycle safety, with helmet checks, bike maintenance workshops, and a bike obstacle course for kids. Green Transportation Expo: A day to explore alternative transportation options, including electric bikes, public transportation education, and eco-friendly commuting solutions. This could potentially be a partnership event with EEC. Event 2: Partnered or Existing City Event Event Name: (To Be Determined) Proposed Timing: Align with a local city event (e.g., 4th of July Parade, Public Works open house, Edina Art Fair, Centennial Lakes Programming) Event Ideas: Open Streets Partnership (if applicable): Join an existing Open Streets event, where streets are closed to vehicle traffic, creating a safe space for pedestrians, cyclists, and community activities. The transportation committee could host a booth focused on pedestrian and cyclist safety and alternative transportation options. Bike to School Day Collaboration: Partner with local schools to promote biking or walking to school. This event could include community-led bike trains or walking groups. Parade or Festival Participation (e.g., 4th of July Parade, Edina Art Fair): Have a transportation-themed float, tent or bike brigade as part of a larger city parade or festival, promoting active transportation in a fun and visible way. Public Works Open House Partnership: Collaborate with Public Works to host a transportation booth as part of an open house, demonstrating the importance of infrastructure in promoting safe and accessible biking/walking routes. Materials and Content to Provide: Informational brochures: Safe routes for walking/biking, tips on public transportation, and city maps of bike paths and other city planning documents. Giveaways: Branded reflective gear, bike lights and reusable water bottles. Interactive Stations: A "safety station" where kids can learn about road signs, an electric bike demo station, or a walking challenge where attendees track their steps throughout the event. Next Steps: 1. Identify partners: For the partnered event, reach out to local organizations or city officials to explore collaboration opportunities. 2. Finalize event concepts: Choose from the above options or develop a combination. 3. Plan event logistics: Determine dates, locations, and necessary permits. 4. Promote events: Use social media, city newsletters, and school partnerships to build awareness. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): PACS Funds are available for printing and marketing. Staff Support Required (completed by staff): ~2 hours per month from Transportation Planner, Communications support with printed materials and advertising for events. Page 24 of 31Page 51 of 61 Page 3 of 4 Liaison Comments: This initiative supports Strategy TL 1-5 in the Climate Action Plan and the Comprehensive Plan goal to “engage, seek input from and educate all segments of the community regarding transportation-related issues and projects impacting the City.” Staff recommends that the Commission prioritizes participation in existing city events (such as the 4th of July Parade, the Edina Art Fair, or the Fall into the Arts Festival). City Manager Comments: Initiative Type: Project Target Completion Date: Quarter or month Lead(s): Chris Brown, Bethany Olson Initiative Title: Review of city policies/ordinances requiring walking and biking improvements for recon/rehab projects Initiative Description: Due to a variety of factors, decisions pertaining to the city’s Pedestrian and Bicycle Master Plan over the past few years have at times deviated from the plan’s stated goals. This has resulted in a network that is increasingly disjointed and less likely to be realized in its intended capacity based on some of these individual decisions. National research will be completed to understand how cities have used policies or ordinances to require inclusion of walking and biking infrastructure as part of roadway reconstruction or rehabilitation projects. Deliverable: A report/recommendation will be provided to demonstrate how this could be applied in Edina. Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): ~2 hours per month from Transportation Planner. Liaison Comments: This initiative supports Strategy TL 1-2 in the Climate Action Plan and the Comprehensive Plan goal to “improve mobility for residents, visitors and businesses with a balanced system of transportation alternatives for transit users, pedestrians, bicyclists and motorists.” Given the work that will be done related to the SEMAP, staff recommends Council Charge 1 for this initiative. Change deliverable to “Report to City Council.”3City Manager Comments: Page 25 of 31Page 52 of 61 Page 4 of 4 Initiative Type: Project Target Completion Date: Q4 Lead(s): Andy Lewis, Roger Bildsten Initiative Title: Parking (Planning Commission Lead) Initiative Description: Partner with Planning Commission on 2025 parking initiative Deliverable: Review and comment on the final report and recommendation from Planning Commission. Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): ~1 hour per month from Transportation Planner. Liaison Comments: This initiative supports Strategy TL 3-2 in the Climate Action Plan and the Comprehensive Plan goal to “develop and manage parking provision.”4City Manager Comments: Initiative Type: Project Target Completion Date: Q4 Lead(s): All Initiative Title: City Code Update – Article II. Boards, Committees and Commissions, Division 9. Transportation Commission Initiative Description: In preparation for the comprehensive plan update, Administration will proposed updates to city code. Deliverable: Review and comment on proposed changes. Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No budget required. Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updating each Commission’s section of City Code. Liaison Comments: This work plan initiative will be added to all 2025 Commission work plans at the request of Administration.5City Manager Comments: Parking Lot Page 26 of 31Page 53 of 61 Page 1 of 2 Planning Commission 2025 Proposed Work Plan Initiative Type: Ongoing Target Completion Date: Q4 Lead(s): All Commissioners Initiative Title: Review land use applications Initiative Description: Review land use applications. Send recommendations to Council on CUP, Subdivisions, Site Plans, and Rezoning. Make final decisions on Variances. Deliverable: Recommendations to City Council for consideration, and final decisions on variances. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): No. Staff Support Required (completed by staff): Yes. Liaison Comments: Significant staff support required. Staff meets with applicants prepares reports, public notices and Better Together. Presents recommendations to the Commission for consideration. 1City Manager Comments: Initiative Type: Project Target Completion Date: Q3 2026 Lead(s): Alkire, Hehneman, Daye Initiative Title: Update the City’s Zoning Ordinance Initiative Description: This is the follow-up on the 2024 Work Plan item of the audit of the Zoning Ordinance. Update would include desired planning commission consideration of changes to: 50% tear down provision; R-2 upzoning; affordable housing; missing middle, ADU. Deliverable: A revised Zoning Ordinance (Chapter 36 of the Edina City Code) Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Yes, budget would be required. Part of the Community Development budget. Staff Support Required (completed by staff): All planning staff will be involved. Addison Lewis would be the staff lead. Liaison Comments: A planning consultant would be required to lead and draft the ordinance revisions. 2City Manager Comments: = commission = staff Page 27 of 31Page 54 of 61 Page 2 of 2 Initiative Type: Project Target Completion Date: Q4 Lead(s): Padilla, Smith Initiative Title: Review/Update the Greater Southdale District Design Experience Guidelines Initiative Description: Review and consider revisions to the existing document. Deliverable: A revised Greater Southdale District Design Experience Guidelines Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Yes. Would seek assistance from planning consultant AFO, who drafted the existing document. Would come out of the Community Development Department budget. Staff Support Required (completed by staff): Yes. Once the document has been completed, would seek help from Communications with marketing Liaison Comments: Staff to coordinate meetings.3City Manager Comments: Initiative Type: Project Target Completion Date: Q2 Lead(s): Daye, Felt, Miranda Initiative Title: Lincoln/Londonderry SAP Initiative Description: Small Area Plan Deliverable: Update to the Comprehensive Plan to include the small area plan for the area. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Yes. Already in budget Staff Support Required (completed by staff): Yes, Addison Lewis and Kris Aaker Liaison Comments: 4City Manager Comments: Initiative Type: Project Target Completion Date: Q2 2026 Lead(s): Bornstein, Bennett Initiative Title: Evaluate the Use/Efficacy of Traffic Studies Initiative Description: Look at process, what goes into the studies, and what the studies are telling us. Work with the Transportation Commission. Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): No. Staff Support Required (completed by staff): Yes. Liaison Comments: Staff to coordinate meetings. Will seek assistance from engineering and traffic consultants.5City Manager Comments: Parking Lot District Plan for the Cahill Area – This can be done as part of the next Comprehensive Plan Update. Development Review Process Page 28 of 31Page 55 of 61 Page 1 of 3 Heritage Preservation Commission 2025 Proposed Work Plan Initiative Type: Ongoing/Annual Target Completion Date: Q4 Lead(s): Chair Lonnquist-all commissioners Initiative Title: Certificate of Appropriateness Applications Initiative Description: Review COA Applications when submitted Deliverable: Review Applications and issue COAs Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Budget for consultant review comes from Planning Budget. No additional budget is required. Staff Support Required (completed by staff): Consultant support is required with this work plan item. Consultants review plans prior to meeting with city planner and do a complete review and memo with all COA applications. Liaison Comments: This is an annual work plan item and is one of the main charges of the HPC. 1City Manager Comments: Initiative Type: Ongoing/Annual Target Completion Date: Q4 Lead(s): Chair Lonnquist- all commissioners Initiative Title: Edina Heritage Landmarks Initiative Description: Based on owner interest, nominate eligible properties as Edina Heritage Landmarks and add additional properties to the eligible property list. Deliverable: Recommend designation of eligible heritage landmarks and add properties to Edina Landmark list. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): If staff receives request, study will be done by preservation consultant. Staff Support Required (completed by staff): Preservation Consultant. Liaison Comments: This is another main charge of the HPC. 2City Manager Comments: = commission = staff Page 29 of 31Page 56 of 61 Page 2 of 3 Initiative Type: Ongoing/Annual Target Completion Date: Q3 Lead(s): Commissioner Nickels Initiative Title: Heritage Preservation Award Initiative Description: Recruit nominees and award and promote the annual Heritage Preservation Award during Preservation Month in May. Deliverable: Seek and submit nominations, select recipient, and present the award. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Plaque cost comes out of Planning budget. Staff Support Required (completed by staff): Staff works with Communications on getting the nomination form live and Communications writes an article about the annual winner. Liaison Comments: The HPC gives this award out every year during May which is Preservation Month. 2025 will be the 22nd year of the award. 3City Manager Comments: Initiative Type: Project Target Completion Date: Q4 Lead(s): Commissioner Pope Initiative Title: Century Home Program Outreach Initiative Description: Launch Century Home Yard Signs, purchase 20 yard signs, and meet with 3 community organizations to continue outreach and information on Century Homes Program. Deliverable: Presentation to three community organizations and launch century home yard signs Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Currently there are no funds for Century Home Yard signs in the Planning Budget. Yard signs cost between $10-17/sign. The commission is requesting to purchase 20 yard signs which would be around $350.00. Staff Support Required (completed by staff): Communications support for the design and ordering of the yard signs. Liaison Comments: This is a modified/continued item from the 2024 HPC work plan.4City Manager Comments: Page 30 of 31Page 57 of 61 Page 3 of 3 Initiative Type: Project Target Completion Date: Q4 Lead(s): Commissioner Olson Initiative Title: Public Outreach for Ordinance and Country Club Plan of Treatment Changes Initiative Description: Create information to illuminate changes to the city’s heritage preservation ordinance including addition of an escrow fee—and the Plan of Treatment for the Country Club Heritage Landmark District. Deliverable: Digital brochure and community mailing (Heritage Landmark Owners and Country Club Neighborhood Residents) Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): Mailing postcards would cost around $650. Digital information would be hosted on the city’s website. Staff Support Required (completed by staff): Additional staff support would include communications help on website updates and graphic design. Liaison Comments: Staff supports this initiative. Creating a digital brochure, flowchart and decision tree for the website will help educate community members and the HPC.5City Manager Comments: Parking Lot Page 31 of 31Page 58 of 61 Building an Effective Citywide Park Nonprofit Virtual Workshop DATE: Oct 23, 2024 TIME: 1:00-4:00 PM CST HOSTING LOCATION: Edina City Hall – Mayor’s Conference Room RSVP to Perry – Max 4 Commissioners Citywide park nonprofits play a vital role in urban parks systems. They advocate for equitable park investments, empower local residents to engage with their parks, raise funds for projects and programs, champion the impacts of urban parks, and promote the need for greater public support and investment. Whether your city has an established park nonprofit or is looking to start one, join us to learn about the essential functions of these organizations. Hear from nonprofits across the country and connect with peers to learn how to build or strengthen your city’s park nonprofit. Our panel will feature leaders from Akron Parks Collaborative and Portland Parks Foundation (OR). Learn how they were founded, their governance structures and partnerships with city agencies, and how they fund their own operations and grassroots initiatives. Plus, learn about their biggest challenges and the strategies behind their success. SPEAKERS Bridget Ambrisco - Executive Director, Akron Parks Collaborative Bridget is the Executive Director for Akron Parks Collaborative, where she works in partnership with the City of Akron to revitalize neighborhood parks with community engagement and equity as core guiding principles. As a founder of the organization, she has managed the transformation of 15 parks and has leveraged $2.1 million of City funds and $1.2 million in private funds and government grants. Jessica Green - Executive Director, Portland Parks Foundation Jessica joined the Portland Parks Foundation in 2017. During her time at PPF, she has overseen operations, governance, finance, and programs until becoming their Executive Director in early 2024. Through collaborative partnerships, Jessica envisioned and inaugurated PPF’s Friends & Allies initiatives including twice-annual summits, emerging leadership and volunteer awards, and their small grants program. Jamal Boddie - Executive Director, Bloom (Memphis, TN) Jamal Boddie is the Executive Director for Bloom, Inc., a park advocacy nonprofit in Memphis that focuses on creating stewards and parks friend’s groups for neighborhood parks. As a native Memphian, Jamal cares deeply for Memphis and seeing it grow and improve. FACILITATOR Diana Colangelo - Assistant Director of Programs, City Parks Alliance Diana joined City Parks Alliance in 2019 and serves as Assistant Director of Programs. Diana manages several of the Alliance’s programs, including workshops, webinars, peer conversations, technical assistance work in cities across the country, and other capacity-building initiatives designed to strengthen cross-sector park partnerships. Page 59 of 61 BOARD & COMMISSION ITEM REPORT Date: October 8, 2024 Item Activity: Information Meeting: Parks & Recreation Commission Agenda Number: 9.1 Prepared By: Perry Vetter, Parks & Recreation Director Item Type: Other Department: Parks & Recreation Item Title: Upcoming Meetings & Events Action Requested: None, informational only. Information/Background: Attached is the upcoming meetings and events list for 2024. Supporting Documentation: 1. 2024 Upcoming Meetings and Events Page 60 of 61 Oct. 8, 2024 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming Meetings and Events Date 2024 Meeting Dates Time Location* Tues. Oct. 8 Regular Meeting • 2024 Work Plan Updates 7:00 pm Braemar Golf Course Wed. Nov. 13** Wednesday Regular Meeting 7:00 pm Braemar Golf Course Tues. Dec. 10 Regular Meeting 7:00 pm Braemar Golf Course * Regular Commission meetings will be held in the Hoyt and Blanchard Room, lower level of Braemar Golf Course, 6364 John Harris Drive, Edina. ** Date Adjustments – In accordance with the 2024 Observed City Calendar. Page 61 of 61