HomeMy WebLinkAbout2025-04-01 Work Session Meeting Packet
Meeting location:
Edina City Hall
Community Room
4801 W. 50th St.
Edina, MN
City Council Work Session Meeting Agenda
Tuesday, April 1, 2025
5:30 PM Accessibility Support:
The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification,
an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting.
1. Call to Order
2. Roll Call
3. Meeting Topics
3.1. Vernon Ave & Highway 100 Interchange Project Update
3.2. Assessing Services Discussion
4. Adjournment
Page 1 of 32
d
ITEM REPORT
Date: April 1, 2025 Item Activity: Discussion
Meeting: City Council
Agenda Number: 3.1
Prepared By: Chad Millner, Engineering Director
Item Type: Report & Recommendation Department: Engineering
Item Title: Vernon Ave & Highway 100 Interchange Project Update
Action Requested:
None; discussion only.
Information/Background:
Staff will provide an update to the Vernon Ave & Highway 100 Interchange Project. Topics include
schedule, management of traffic, public communications, and funding.
Bids were received on March 13 from two contractors. The bids aligned with the construction cost
estimate. Ames Construction from Burnsville was the apparent low bidder. C.S. McCrossan was the
other bidder. The bid documents required Vernon Avenue and 50th Street to be re-opened to traffic
by November 15, 2025, prior to the holiday season.
Resources/Financial Impacts:
Discussion only.
Relationship to City Policies:
Discussion only.
Supporting Documentation:
1. Staff Report: Vernon & Highway 100 Interchange Project Update
2. Staff Presentation, April 1, 2025
Page 2 of 32
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Date: April 1, 2025
To: City Council
From: Chad Millner, Engineering Director
Subject: Vernon Avenue and Highway 100 Interchange Project Update
Recommendation
Staff recommend awarding construction contracts at an upcoming council meeting with the overall project
financing detailed below.
Background
Recall during the design phase of the Vernon Avenue portion of the project, staff learned the Vernon
Avenue bridge required a height increase over CPKC Railway. To meet transportation design standards,
Vernon Avenue needed to be reconstructed to the existing Highway 100 Bridge. If federal dollars were
spent to complete the work, no other improvements could be completed in that area for at least 20 years.
Staff did not want to lose the opportunity to improve the safety and mobility of all users in the Grandview
District. Therefore, the city applied for a grant to expand the project area to meet the project goals listed
below and identified in many Grandview District visioning documents. This project will also provide space
to increase the size of the city hall municipal campus and add a potential third fire station.
Project Goals
The following are the project goals:
Improve safety and mobility for all users
Create new separated pedestrian routes
Improve traffic operations
Consolidate TH 100 access points
Improve connectivity between residential and commercial areas of the district
Limit construction impacts to the public and create greater funding efficiency by combining City and
County projects
Enhance economic viability with improved access
Project Timeline and Project Updates
2018 The Hennepin County Vernon Avenue Bridge 4510 over CP Railway
Replacement Project was awarded funding in the 2018 Met Council
Regional Solicitation.
2022 The City of Edina was awarded funding in the 2022 Met Council Regional
Solicitation for the TH 100 / CSAH 158 (Vernon Avenue) Interchange
Project.
Page 3 of 32
Page 2
City of Edina • 4801 W. 50th St. • Edina, MN 55424
2023 – July 2024 The City of Edina combined both projects and will manage as one large
project. Plans are complete and project is federally authorized.
July 2024 – March 2025 All agreements need to be completed before the award of a contract.
Agreements between Edina, Hennepin County and MnDOT will be
completed soon.
CPKC Rail Agreement COMPLETE
August September 2024
February 2025
Advertise for bids (Delayed) COMPLETE
September October 2024
March 2025
Open Bids (Delayed) COMPLETE
October November2024
April 16, 2025
Award a contract (Delayed)
November 15, 2024 Construction can begin without road closures.
January 2025 April 21, 2025 Construction can begin with road closures.
November 15, 2025 Substantial project completion and road re-opening.
Funding
The project had a successful bid opening on March 13. Two bids were submitted from Ames Construction
and C.S. McCrossan at $22.06M and $22.45M, respectively. Factoring in indirect costs such as engineering
and finance, the table below shows the current project estimates.
March 13, 2025 Low Bid
Project Cost Estimate
Total
Estimated
Project Costs
Hennepin
County
City of Edina MnDOT
Federal Funding $11,213,200 $7,000,000 $4,213,200
City, County, State Funding $16,989,450 $5,416,250 $11,273,200 $300,000
TOTAL ESTIMATED
PROJECT COST
$28,202,650 $12,416,250 $15,486,400 $300,000
The table below shows cost estimates at specific points in time. The City of Edina is required to fund an
estimated $11,273,200 with internally managed funds.
Page 4 of 32
Page 3
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Edina Portion of the Estimated
Project Cost
June 2024
Cost Estimate
March 2025
Bids
Federal Funding $4,213,200 $4,213,200
City of Edina Funding $11,257,404 $11,273,200
TOTAL EDINA PORTION OF THE
ESTIMATED PROJECT COST
$15,470,604 $15,486,400
The table below shows staff’s recommended funding. Edina continues to have a capital funding request in at
the state legislature during this session for $5.3 million.
Edina Portion Funding Options for
$11,273,200
Recommended
Funding
Municipal State Aid (MSA) $4,950,000
City Bonding $3,000,000
Water Utility $460,000
Sanitary Sewer Utility $62,000
Storm Sewer Utility $478,000
PACS Fund $200,000
Electrical Operating Budget $200,000
Centennial Lakes TIF $250,000
MnDOT In-Kind Construction Services $700,000
Local Partnership Program Grant $1,000,000
State Bonding Request $5.3M
TOTAL ESTIMATED PROJECT COST $11,273,200
Page 5 of 32
Page 4
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Management of Traffic
The project will be staged in three major phases as it impacts traffic.
The first phase will close Vernon Ave and 50th Street from Interlachen Blvd to
Grange Rd with the following exceptions.
• Interlachen Blvd and Vernon Ave Intersection will remain open for the entire project but built in
phases.
• Southbound Highway 100 off-ramp at Vernon Ave will be routed south to the off-ramp onto
Arcadia Ave between 5100 Eden and the Hilltop Restaurant.
• Northbound Highway 100 on-ramps from 50th Street and from Grange Rd will remain open.
The second major phase impacting traffic will occur after both bridges are built and the road between
Interlachen Blvd and Grange Rd is complete except for the portions of the on and off-ramps that cross
Vernon Ave and / or 50th Street. Northbound Highway 100 off-ramp to Grange Road will remain open
during this phase.
The third and final major phase will complete the northbound Highway 100 off-ramp to 50th Street. This
will close the existing off-ramp to Grange Road.
Communications Plan
The project team is developing a robust communications plan. The goal is early and often communications
to residents, businesses and impacted individuals. The team will create materials that will be available for
others to use such as flyers and maps to help with understanding the project and traffic operations. Some
of the communications will be tailored to businesses vs residents. The following are a list of communication
channels being considered.
1. Press Release
2. Friday Reports
3. Public Online Project Meeting Every Two Weeks
4. BetterTogetherEdina Website
5. Social Media
6. Email Updates
7. Direct Mailers
8. Edition: Edina
9. The Times
10. Video Updates
11. Interactive Online Map
12. Advertisements
Page 6 of 32
Page 5
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Approx. City Project Limits
Approx. County Project Limits
Page 7 of 32
EdinaMN.gov
Vernon Avenue and Highway 100 Interchange
Project Update
April 1, 2025
Chad Millner, Engineering Director
Page 8 of 32
Project Goals
Improve safety and mobility for all users
Create new separated pedestrian routes
Improve traffic operations
Consolidate TH 100 access points
Improve connectivity between residential and commercial areas of the district
Limit construction impacts to the public and create greater funding efficiency by
combining City and County projects
Enhance economic viability with improved access
Page 9 of 32
Vernon Avenue and Highway 100 Interchange Project
City
Space
Tight Diamond Interchange
Page 10 of 32
Project Timeline
•July 2024: Federally Authorized
•July - August 2024: Agency Agreements – Hennepin County, MnDOT, CPKC Rail
•CPKC Rail Agreement – delayed the project
•August February 2025: Advertise for Bids
•September March 2025: Open Bids
•October April 2025: Award a Contract
•November 15, 2024: Construction can begin without road closures
•January April 21, 2025: Construction could begin as soon as, with road closures
•November 15, 2025: Substantial completion and road re-opening
•Spring 2026: Project close-out items
Page 11 of 32
Vernon Avenue and Highway 100 Interchange Project
Road Closures and Detour Maps – Stage 1
Page 12 of 32
Vernon Avenue and Highway 100 Interchange Project
Road Closures and Detour Maps – Stage 2
Page 13 of 32
Vernon Avenue and Highway 100 Interchange Project
Road Closures and Detour Maps
– Stage 3A
Page 14 of 32
Vernon Avenue and Highway 100 Interchange Project
Road Closures and Detour Maps
– Stage 3B
Page 15 of 32
Vernon Avenue and Highway 100 Interchange Project
Communications Plan to residents, businesses, and impacted individuals.
1.Press Release
2.Friday Reports
3.Public Online Project Meeting Every Two Weeks
4.BetterTogetherEdina Website
5.Social Media
6.Email Updates
7.Direct Mailers
8.Edition: Edina
9.The Times
10.Video Updates
11. Interactive Online Map
12.Advertisements
Page 16 of 32
Costs and Funding
Page 17 of 32
Costs and Funding
Page 18 of 32
Costs and Funding
Recommended Funding Plan
Page 19 of 32
Vernon Avenue and Highway 100 Interchange Project
City
Space
Questions?
Page 20 of 32
d
ITEM REPORT
Date: April 1, 2025 Item Activity: Discussion
Meeting: City Council
Agenda Number: 3.2
Prepared By: Scott Neal, City Manager
Item Type: Other Department: Administration
Item Title: Assessing Services Discussion
Action Requested:
None, discussion only.
Information/Background:
In 2024, City Council Members directed me to reach out to Hennepin County to inquire about the
possibility of transitioning our City assessing functions to Hennepin County. The purpose of
transitioning the assessing service to the County is to reduce City spending, which in turn would
allow the City Council to reduce the City’s total property tax levy in future years. Attached is a staff
report with more information about the City's Assessing Division and services, as well as an
assessment transition agreement from Hennepin County.
Supporting Documentation:
1. Staff Report: Assessing Services
2. Assessment Transition Agreement 2025
Page 21 of 32
April 1, 2025
Mayor & City Council
Scott H. Neal, City Manager
Assessing Services
Information / Background:
In 2024, City Council Members directed me to reach out to Hennepin County to inquire about the
possibility of transitioning our City assessing functions to Hennepin County. The purpose of transitioning
the assessing service to the County is to reduce City spending, which in turn would allow the City Council
to reduce the City’s total property tax levy in future years. There are seven full-time staff members in the
Assessing Division: City Assessor, two Commercial Appraisers, three Appraisers and an Assessing Specialist.
All appraisers hold the highest level of Senior Accredited Minnesota Assessor (SAMA) from the Board of
Assessors. The staff has a combined 119 years of valuation experience – 64 in the City of Edina. The City’s
Assessing Division establishes estimated market value and determines the property classification of every
Edina property each year for property tax allocation. These processes are based on Minnesota statutes in
compliance with the Minnesota Department of Revenue. The division also maintains property records;
performs annual quintile property reviews; performs property reviews based on new construction and
building permits; administers the appeals process, including the Board of Appeal & Equalization; and works
with Hennepin County on programs related to property assessment and classification.
As part of a strategy to reduce its General Fund budget and property tax levy, the City is examining the
potential of transitioning assessing services to the County. In 2024, the Hennepin County Board of
Commissioners approved a resolution directing the County to offer assessing services as the County’s cost
from 2025 onward to cities with populations less than 30,000. The action also provided for County-funded
assessing services for three larger cities contracting with the County for assessing services. The action
prompted discussions among the eight largest cities in the County with independent assessing offices,
including Edina. City managers and administrators met with County Administrator David Hough in late
December and February. At its retreat March 15, the Edina City Council formally heard the idea and
indicated support for a transition to County services in order to reduce the budget. Hennepin County has
asked cities to make a formal request for future assessing services on or before May 1, 2025.
Page 22 of 32
STAFF REPORT Page 2
There are 45 cities within Hennepin County. Thirty-seven cities currently have their assessing services
performed by Hennepin County. Brooklyn Center, Plymouth and Richfield are examples of larger cities that
currently contract with the County for assessing services. There are currently 8 cities that provide their
own assessing services: Minneapolis, Brooklyn Park, Maple Grove, Minnetonka, St. Louis Park, Eden Prairie,
Bloomington and Edina.
The County is offering to provide the City with assessing services at no additional cost to what the residents
of Edina already pay in the form of the Hennepin County property tax levy. The City will spend
approximately $1.3 million to provide assessing services to local property owners. It is not clear yet when
such a transition would start, but it’s likely to be in 2026. I would not plan on savings from eliminating the
entire Assessing Division budget in 2026. There are legacy costs from old assessing hardware and software.
We will need subject matter expertise during the transition. If the transition starts in 2026, staff are
estimating General Fund budget savings of $500,000 in year one and $1.0 million in year two and
beyond.
Transitioning our assessing functions from the City to the County requires the City to give up local control
over the assessing process. Quality of service will be impacted. The City of Edina’s Assessing Division is
focused on customer service, with onsite responses and a community-embedded approach. Currently, the
County assessing service is 100% remote. Calls are directed to a call tree where residents must choose
from options and wait for a call. The Assessing Division uses a highly integrated Property Data System that
connects with other City applications, such as permitting, property addressing, special assessments and GIS
systems. This integration enhances efficiency, reduces errors and provides a holistic view of property data.
Transitioning to the County could disrupt these benefits and create some loss of data. However, with a
transition plan and time, the City Manager’s office believes the impact could be minimized. The division also
provides tailored services such as an Annual Assessment Report, special assessment management and
collection, information for budget scenarios and special data requests for various departments.
In order for the City to move forward with transitioning its assessing services to the County, the City
Council must approve a service agreement with the County. The County has drafted a transition
agreement. It is included with this memorandum. The agreement is being reviewed by the City Attorney.
Staff are also talking to County staff about adding some specific provisions to the agreement, such as hiring
preferences for our staff to work for the County if they hire additional personnel in the future. The
proposed timeline for the Council’s consideration is to have a Work Session discussion April 1 followed by
formal Council action and vote at your April 16 City Council meeting. If the Council approves a transition
agreement with the County, staff will move forward immediately to finalize the transition date, create a
severance package for the employees of the Assessing Division and calculate the budget impact of the
agreement and the severance.
I have had three meetings with the Assessing Division team about this matter. I think it probably goes
without saying, but they are disappointed at the prospect of possibly losing their jobs. They are a top
performing team and do exceptional work for the City. The leader of the Assessing Division, Shelagh
Stoerzinger, worked with her team to prepare the following set of questions and concerns for the Council
Members to consider when processing this proposal:
Page 23 of 32
STAFF REPORT Page 3
•Costly to reverse course: Moving to a County-based system would involve converting the
property data from the current Logis system to the property data system used by the
County. Conversions are not without issues and can be costly. If the City decided to reverse
course at a later date, they would need to go through another conversion to reinstate the data at
the City level. The City would also need to hire new staff who may not have experience in valuing
complex, high-valued properties.
•Hidden costs in the “free” offer: While the county has offered assessment services at no cost to
the City, the reality is that their expenses are built into the County levy. Edina residents would still
pay for assessment services, just without direct oversight over the quality of service. Additionally,
the Joint Powers Agreement states that the City will need to maintain the current property data
system until some future date to be agreed upon. The County is trying to develop a property data
system from the ground up and has recently hired programmers to build the system. This may take
years to develop and test before it is available for use. The City will need to continue to pay for the
Logis Property Data System until the County has a working program. The JPA also has a
termination clause, which can be executed one year in advance of termination. This provides the
County the opportunity to charge the City for assessment services with a one-year notice. Special
assessment management is not part of the County assessment services. Special assessment software
will still need to be licensed, and a staff member will need to manage the process. Currently, the
Assessment Tech performs this function along with other duties.
•Integrated property data: Edina Assessing uses a highly integrated Property Data System (PDS)
that connects seamlessly with City applications such as permitting, property addressing, special
assessments and GIS systems. This integration enhances efficiency, reduces errors, and provides a
holistic view of property data. Transitioning to the county would disrupt these benefits, create
additional work for other City departments, and could impose data conversion costs and loss of
data. Our current Property Data System / Computer Aided Mass Appraisal (CAMA) system is
designed to value Edina properties based on the City’s unique market characteristics. Shifting to a
countywide system, with data across vastly different communities, could lead to inaccurate
valuations creating inequity, appeals and potential loss of tax capacity.
•Specialized services for City operations: The division provides tailored services such as the
annual assessment report, special assessment management and collection, information for budget
scenarios, special data requests for the City Manager, Fire, Health, Sustainability, HRA, Risk & Safety,
data practices requests, Building, GIS and Tax Increment Financing (TIF) analyses. These specialized
functions streamline operations and avoid delays that would arise with a county-assessed model.
•Unmatched customer service: Edina Assessing delivers exceptional service with prompt, onsite
responses and a community-embedded approach. This local presence builds trust, ensures positive
resident experience, and fosters stronger relationships with property owners and businesses.
Currently the County Assessing service is 100% remote. Calls are directed to a call tree where
Page 24 of 32
STAFF REPORT Page 4
residents must choose from options and wait for a call back. Email is through a central email
account which is distributed to appraisers for review and response.
•Expertise and institutional knowledge: Edina Assessing possesses deep, city-specific knowledge
developed through years of collaboration with City departments and detailed property inspections.
This includes maintaining historical property records, neighborhood insights and development
histories, all critical for accurate assessments and efficient operations. These advantages would be
lost in a county-assessed model. The current Edina Assessing staff has a combined 119 years of
valuation experience with a combined 64 years in the City of Edina. The appraisers all hold the
highest license level of Senior Accredited Minnesota Assessor (SAMA) from the Board of Assessors.
•Fairness and efficiency in appeals: Edina Assessing ensures transparency and fairness in
property valuation through its Local Board of Appeal and Equalization (LBAE) process. Proactive
engagement with property owners and detailed appeal reports lead to efficient resolutions, often
avoiding costly tax litigation. This personalized, proactive approach fosters trust and collaboration
with residents and business owners.
•Tax Court appeals: With complex properties and high-value appeals, experience
matters. Valuation disputes could potentially be handled by less experienced staff, leading to
increased litigation risk and potential revenue loss. Edina’s in-house appraisers write appraisals and
act as expert witnesses during trial as part of their regular job duties, minimizing the need for
outside appraisers which demand a premium for tax court appraisals and litigation.
•Accountability to the City values of Integrity, Quality and Service: Edina Assessing staff are
committed to the City’s values and our actions are consistent with those values, working in the best
interest of the City in our use of resources.
This is a difficult matter to resolve. The Council’s top budget priority for the 2026-2027 City Budget is to
reduce the rate of growth of total property tax to something below 10%. Given the inflexibility of our debt
service schedule and the necessity to reinvest in the City’s capital assets, its going to be imperative that we
examine difficult budget choices, especially ones that have the potential to save the City over $1 million per
year. There is a cost to saving that money in this case, which is clearly a diminution of service level for
assessing services. It will ultimately be up to the Council to determine whether that diminution in service
level is worth it to save $1 million.
Page 25 of 32
Agreement A________
March 1, 2025
1
JOINT POWERS AGREEMENT FOR ASSESSMENT SERVICES
THIS JOINT POWERS AGREEMENT (“Agreement”) is made and entered into
by and between the County of Hennepin, a body politic and corporate under the laws of the
State of Minnesota (the “County”), and the City of ______, a municipal corporation under
the laws of the State of Minnesota (the “City”).
RECITALS
1. WHEREAS, Pursuant to Minn. Stat. § 471.59, subdivision 1, the parties to this
Agreement agree to exercise certain powers on behalf of the other or to cooperate with
respect to their powers, to the extent and according to the terms provided herein;
2. WHEREAS, Minnesota Statutes Section 273.072 authorizes the County and any city or
town lying wholly or partially within the County of Hennepin and constituting a separate
assessment district to enter into an agreement, pursuant to Minnesota Statutes Section
471.59, for the provision of assessment services in the city or town by the county assessor;
3. WHEREAS, the City lies wholly within the County of Hennepin and constitutes a
separate assessment district;
4. WHEREAS, the City desires the County to perform property tax assessments on behalf
of the City and the County agrees to do so; and
5. WHEREAS, the City is willing to share all information, records, data, reports, etc.,
necessary to allow the County to carry out its responsibilities under this Agreement.
NOW, THEREFORE, for mutual consideration, the receipt and sufficiency of which
is hereby acknowledged by the parties, the parties agree as follows:
AGREEMENT
1. Recitals. The foregoing recitals are incorporated in this Agreement.
2. Purpose. This Agreement describes the duties and responsibilities of each of the parties
related to the provision of assessment services to the City by the County.
3. Indefinite Term. This Agreement shall become effective on the Effective Date (as
defined in section 19) and shall, unless otherwise terminated in accordance with the
provisions hereof, continue in effect for an indefinite term of years.
4. Termination. This Agreement may be terminated by either party, with or without cause,
upon written notice provided one year in advance of termination.
Page 26 of 32
Agreement A________
March 1, 2025
2
5. County Responsibilities.
5.1 The County shall perform, at no cost to the City, property assessments for the City
as required by Minnesota Law. The City agrees that the County may perform the
assessment services as it deems appropriate. County is responsible for performing
the assessment services in compliance with Minnesota Law.
5.2 County shall provide assessment data to the City at no cost to the City.
5.3 County shall migrate all City assessment data to County’s systems, and City shall
provide reasonable cooperation.
5.4 County shall provide all value notices to property owners as required by Minnesota
statute.
5.5 County shall be exclusively responsible for considering and either approving or
denying the following: minimum assessment agreements, exemption applications,
abatement applications, and any other requests to modify the value or tax liability
related to a property.
5.6 To the extent City elects to hold a local board of equalization meeting, County shall
provide the basis of assessment for each property which is the subject of appeal.
5.7 County shall provide personnel on-site at City’s offices to provide support and
consultation regarding assessment matters, as mutually agreed upon by the parties.
6. City Responsibilities:
6.1 The City shall provide to the County, at no cost, all information, records, data,
reports, etc., necessary to allow the County to carry out its responsibilities
hereunder, and the City agrees to cooperate in good faith with the County in carrying
out the work under this Agreement.
6.2 The City shall continue to maintain any license to its mass assessment software until
both parties agree the City’s license is no longer necessary.
6.3 The City shall provide to the County, upon request, reasonable office space as may
be required by the County from time to time.
7. Non-Discrimination. In accordance with Hennepin County Affirmative Action Policy
and the County Commissioners' policies against discrimination, no person shall be
excluded from full employment rights or participation in or the benefits of any program,
service or activity on the grounds of race, color, creed, religion, age, sex, disability,
marital status, sexual orientation, public assistance status, ex-offender status or national
origin; and no person who is protected by applicable Federal or State laws, rules and
regulations against discrimination shall be otherwise subjected to discrimination.
Page 27 of 32
Agreement A________
March 1, 2025
3
8. Relationship of Parties; Employees. It is agreed that nothing herein contained is
intended or should be construed in any manner as creating or establishing the relationship
of joint venturers or co-partners between the parties hereto or as constituting the City as
the agent, representative or employee of the County for any purpose or in any manner
whatsoever.
It is further agreed that in the performance of this Agreement, no employee of the City
shall be considered an employee of the County, and no employee of the County shall be
considered an employee of the City. Each party is responsible for any and all
compensation, rights or benefits of any kind owing to its own employees, including
claims pursuant to the Workers’ Compensation Act.
9. Indemnification. Each party shall be responsible for its own acts and omissions, and
shall defend, indemnify, and hold harmless the other party from any and all liability
caused by its acts or omissions. Each party’s liability shall be governed by Minn. Stat.
Ch. 466 or other applicable law. Notwithstanding the foregoing, the City’s exclusive
remedy for any violation of this Agreement by the County is specific performance of the
Agreement.
10. Dispute Resolution. The parties will use a dispute resolution process for any unresolved
dispute between the parties before exercising any legal remedies. The dispute resolution
process is a three-level dispute resolution ladder that escalates a dispute. At each level of
the dispute resolution process, the parties’ representatives will meet and explore
resolution until either party determines that effective resolution is not possible at the
current level and notifies the other party that the process is elevated to the next level. The
parties designate the following dispute resolution representatives: Level 1: County
Assessor and City Administrator; Level 2: Assistant County Administrator Resident
Services and City Administrator; Level 3: County Administrator and City Administrator.
The parties will complete the dispute resolution process in good faith before resorting to
any other legal process or remedy.
11. Force Majeure. If a force majeure event occurs, neither party is responsible for a failure
to perform or a delay in performance due to the force majeure event. A force majeure
event is an event beyond a party’s reasonable control, such as unusually severe weather,
fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health
emergencies.
12. Records. All records kept by the County and City with respect to the provided hereunder
are subject to examination by representatives of each party. All data collected, created,
received, maintained or disseminated for any purpose by the County and City under this
Agreement are governed by Minnesota Statutes, Chapter 13 (“Act”), and the Minnesota
Rules implementing the Act.
13. Audit. Under Minnesota Statutes, Section 16C.05, subdivision 5, the parties agree that
the books, records, documents, and accounting procedures and practices relevant to this
Page 28 of 32
Agreement A________
March 1, 2025
4
Agreement are subject to examination by either party and the state auditor or legislative
auditor, as appropriate, for at least six years from the end of this Agreement.
14. Notice. Any notice or demand, which may or must be given or made by a party hereto,
under the terms of this Agreement or any statute or ordinance, shall be in writing and
shall be sent registered or certified mail to the other party addressed as follows:
TO CITY:
TO COUNTY: Hennepin County Administrator
2300A Government Center
Minneapolis, MN 55487
copies to: County Assessor
Hennepin County
2103A Government Center
Minneapolis, MN 55487
Any party may designate a different addressee or address at any time by giving written
notice thereof as above provided. Any notice, if mailed, properly addressed, postage
prepaid, registered or certified mail, shall be deemed dispatched on the registered date or
that stamped on the certified mail receipt and shall be deemed received within the second
business day thereafter or when it is actually received, whichever is sooner. Any notice
delivered by hand shall be deemed received upon actual delivery.
15. Amendment. Any modifications to this Agreement must be in writing as a formal
amendment and executed by both parties.
16. Entire Agreement. This Agreement is the entire agreement between the parties and
supersedes all oral agreements and negotiations between the parties relating to this
Agreement. All exhibits and attachments to this Agreement are incorporated into the
Agreement. If there is a conflict between the terms of this Agreement and any of the
exhibits, the Agreement governs.
17. Severability; Waiver. The provisions of this Agreement are severable. If a court finds
any part of this Agreement void, invalid, or unenforceable, it will not affect the validity
and enforceability of the remainder of this Agreement. A waiver by a party of any part of
this Agreement is not a waiver of any other part of the Agreement or of a future breach
of the Agreement.
18. Counterparts. This Agreement may be executed in multiple counterparts, all of which
when taken together shall compromise one agreement. Delivery of an executed
counterpart of a signature page of this Agreement by facsimile transmission or electronic
transmission (e.g., ‘pdf’ or ‘tif’) shall be effective as delivery of a manually executed
counterpart of this Agreement.
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Agreement A________
March 1, 2025
5
19. Effective Date. This Agreement will be effective on September 1, 2024. Each party is
signing this Agreement on the date stated below that party’s signature.
THIS PORTION OF THE PAGE
INTENTIONALLY LEFT BLANK
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Agreement A________
March 1, 2025
6
COUNTY BOARD AUTHORIZATION
Reviewed by the County Attorney’s COUNTY OF HENNEPIN
Office STATE OF MINNESOTA
______________________________ By: ______________________________________
Assistant County Attorney Chair of Its County Board
Date: ________________________
ATTEST:______________________________ ___
Deputy/Clerk of County Board
Date:_____________________________________
By: ______________________________________
County Administrator
Date:_____________________________________
By: ______________________________________
Assistant County Administrator
- Residential Services
Date:
_____________________________________
Recommended for Approval
By: _______________________________
County Assessor/Director,
County Assessor Department
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Agreement A________
March 1, 2025
7
CITY OF __________
By: _________________________________
, Mayor
By: _________________________________
, City Administrator
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