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Home My WebLink About2025-06-03 City Council Meeting MinutesPage 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JUNE 3, 2025 7:00 P.M. I.0 CALL TO ORDER Mayor Hovland called the meeting to order at 7:02 p.m. 2.0 ROLLCALL Answering rollcall were Members Agnew, Jackson, Pierce, Risser, and Hovland. 3.0 PLEDGE OF ALLEGIANCE 4.0 MEETING AGENDA – APPROVED Member Jackson made a motion, seconded by Member Agnew, approving the meeting agenda. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 5.0 COMMUNITY COMMENT Nancy Greer, 5225 Grandview Square Unit 216, stated that drivers cannot see pedestrians using the crosswalk from Grandview Square to Avador, making it very dangerous. She asked for a flashing light, speed bump, or signage to make drivers aware when a person is using the crosswalk. Ralph Zickert, 4311 Cornelia Circle, discussed the question he posed at the last City Council meeting and City Manager Neal’s response regarding the use of City funds for the tunnel underpass. Sandy Carlson, 4433 Elsworth Drive, expressed concerns regarding Ordinance 2024-05 when it was passed with only 3 members present. She discussed the parking stall changes made to the ordinance that the Council were not made aware of prior to the vote. 5.1. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS City Manager Neal responded to Community Comments from current and past meetings. 6.0 CONSENT AGENDA – ADOPTED Member Jackson made a motion, seconded by Member Pierce, approving the consent agenda as revised to remove Items 6.3, Master Services Agreement for Program Management with Tegra Group, and 6.7, Request for Purchase, Biodiesel B100 Conversion Kits for Heavy-Duty Vehicles, as follows: 6.1. Approve regular and work session meeting minutes of May 20, 2025 6.2. Approve Claims for Payment for Check Register Pre-List Dated May 16, 2025, totaling $2,309,700.81, and Check Register Claims Pre-List Dated May 22, 2025, totaling $1,011,815.66 6.3. Master Services Agreement for Program Management with Tegra Group 6.4. Request for Purchase, Land Management Plan Update, awarding the bid to the recommended low bidder, RES at $30,477 6.5. Request for Purchase, Construction Oversight for ENG 25-7NB Nine Mile Creek Vegetation Management 2025-2027, awarding the bid to the recommended low bidder, RES at $47,370 6.6. Request for Purchase, Fire Station #2: Kitchen Equipment, awarding the bid to the recommended low bidder, TriMark Food Services at $35,538.42 6.7. Request for Purchase, Biodiesel B100 Conversion Kits for Heavy-Duty Vehicles 6.8. Request for Purchase, City Hall Condenser Replacement Professional Services, awarding the bid to the recommended low bidder, HGA at $54,560.00 Minutes/Edina City Council/June 3, 2025 Page 2 6.9. Request for Purchase, 2025 Ford EV E350 Van with Weatherguard Shelving Package, awarding the bid to the recommended low bidder, Northwoods Ford at $65,435.80 6.10. Request for Purchase, Construction Manager at Risk for Braemar Ice Arena Facility Improvements, awarding the bid to the recommended low bidder, Knutson Construction at $90,000 6.11. Request for Purchase, Police and Fire Department Radios, awarding the bid to the recommended low bidder, Multiple at $1,111,475.31 6.12. Agreement Amendment to Response Sustainability Grant Services Agreement with City of Bloomington 6.13. Approve Out-of-State Travel for Mayor Hovland 6.14. Traffic Safety Report April 29, 2025 6.15. Energy & Environment and Parks & Recreation Commission Appointments Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA 6.3. MASTER SERVICES AGREEMENT FOR PROGRAM MANAGEMENT WITH TEGRA GROUP – APPROVED The Council asked for further information regarding what this item entails. City Manager Neal stated that this is related to workload management for their team by using consulting partners like Tegra Group. City Manager Neal stated that they will be helping with the Ice Arena, park projects, and the Fire Station project, and staff have worked well with them in the past. Member Risser made a motion, seconded by Member Agnew, approving Master Services Agreement for Program Management with Tegra Group. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 6.7. REQUEST FOR PURCHASE, BIODIESEL B100 CONVERSION KITS FOR HEAVY DUTY VEHICLES – AWARDED The Council asked to learn more about federal and State funding for this project. City Engineer Millner stated that the City received 5 grants, totaling about half a million grant dollars. City Engineer Miller stated that they are the first agency in Minnesota using this. Member Risser made a motion, seconded by Member Pierce, approving Request for Purchase, Biodiesel B100 Conversion Kits for Heavy-Duty Vehicles, awarding the bid to the recommended low bidder, Optimus Technologies at $257,285.00. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 7.0 REPORTS / RECOMMENDATIONS 7.1. RESOLUTION NO. 2025-43 ACCEPTING DONATIONS – ADOPTED Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Pierce introduced and moved adoption of Resolution No. 2025-43 accepting various grants and donations. Member Jackson seconded the motion. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 7.2. ROSLAND PARK PEDESTRIAN BRIDGE UPDATE – PRESENTED City Engineer presented an update on the Rosland Park pedestrian bridge, including information regarding the alignment of the bridge, the budget consisting of all State funds, the schedule, and submission to MnDOT. Minutes/Edina City Council/June 3, 2025 Page 3 The Council asked questions regarding having a design without the cladding, the prices of the cladding, and the demolition of the current bridge. The Council gave feedback regarding the stair design and the desire to stay within budget. 7.3. RAILROAD QUIET ZONE PROCESS DISCUSSION – PRESENTED City Engineer Millner presented information on the railroad quiet zone process, what a quiet zone is, concerns of residents, and the potential cost of the study. The Council asked for the presentations from tonight’s meeting to be posted online for residents. The Council also asked what else could be done in the short term to give relief to the affected residents. The Council gave feedback regarding using a ‘bully pulpit’ to see what they are able to do and figure out a way to be more creative to get relief. City Manager Neal noted there is a risk associated with interacting with the railway and being strategic in how they can bring them to the table. 7.4. AGREEMENT WITH HENNEPIN COUNTY TO TRANSFER ASSESSING SERVICES FROM THE CITY TO HENNEPIN COUNTY – APPROVED City Manager Neal stated that Maple Grove and Edina have been the two cities interested in transferring assessing services to the County and a Joint Powers Agreement was already approved by the County and Maple Grove. City Manager Neal stated that the City could save around $600,000 in 2026 by laying off their assessing division employees. The City has been keeping those employees informed about the transition, and the City will provide severance benefits and assistance to them. The Council clarified that the expenses will be spread over the County with this change. The Council asked that a communication plan be sent to residents to let them know what to expect with this change. The Council asked questions regarding the timeline needed for the transition. Member Pierce made a motion, seconded by Member Jackson, approving the agreement with Hennepin County to transfer assessing services from the City to Hennepin County. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 8.0 COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) – Received 8.1. MINUTES: PARKS AND RECREATION, APRIL 8, 2025 8.2. MINUTES: TRANSPORTATION COMMISSION, APRIL 17, 2025 9.0 MANAGER’S COMMENTS – Received 10.0 MAYOR AND COUNCIL COMMENTS – Received 11.0 ADJOURNMENT Member Jackson made a motion, seconded by Member Agnew, to adjourn the meeting at 8:22 p.m. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Respectfully submitted, Sharon Allison, City Clerk Minutes approved by Edina City Council, June 17, 2025. Sharon Allison (Jun 18, 2025 10:38 CDT) Minutes/Edina City Council/June 3, 2025 Page 4 James B. Hovland, Mayor Video Copy of the June 3, 2025, meeting available.