Loading...
HomeMy WebLinkAbout2024-08-08 EEC Meeting Packet Meeting location: Edina City Hall Community Room 4801 W. 50th St. Edina, MN Energy & Environment Commission Meeting Agenda Thursday, August 8, 2024 Accessibility Support: The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting. 1. Call to Order 2. Roll Call 3. Approval of Meeting Agenda 4. Approval of Meeting Minutes 4.1. Minutes: June 13, 2024 5. Special Recognitions and Presentations 5.1. Planning Commission Parking Work Plan Presentation 6. Community Comment During "Community Comment," the Board/Commission will invite residents to share issues or concerns that are not scheduled for a future public hearing. Items that are on tonight's agenda may not be addressed during Community Comment. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. 7. Reports/Recommendations 7.1. 2025 Work Plan Development 8. Chair and Member Comments 9. Staff Comments Page 1 of 12 10. Adjournment Page 2 of 12 BOARD & COMMISSION ITEM REPORT Date: August 8, 2024 Item Activity: Action Meeting: Energy & Environment Commission Agenda Number: 4.1 Prepared By: Marisa Bayer, Sustainability Manager Item Type: Minutes Department: Engineering Item Title: Minutes: June 13, 2024 Action Requested: Approve June 13, 2024 meeting minutes. Information/Background: Supporting Documentation: 1. EEC Meeting Minutes, June 13, 2024 Page 3 of 12 Agenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, June 13, 2024 7:00 PM I.Call To Order Chair Lukens called the meeting to order at 7:02 pm. II.Roll Call Answering roll call: Chair Lukens, Vice Chair Haugen, Commissioners Salgado, Tessman, Schima, Bartholomew, and student Commissioner Langsweirdt. Absent: Commissioner Dakane and student Commissioner Pugh Commissioner Weber arrived at 7:07 pm. III.Approval Of Meeting Agenda Motion by Hilda Martinez Salgado to Approve June 13, 2024 Meeting Agenda. Seconded by Tom Tessman. Motion Carried. IV.Approval Of Meeting Minutes A.Minutes: Energy & Environment Commission, May 9, 2024 Commissioners recapped the Climate Action Plan Update presentation from the May 9 meeting and encouraged Commissioners not in attendance to watch the presentation. Motion by Stephen Schima to Approve May 9, 2024 Meeting Minutes. Seconded by John Haugen. Motion Carried. V.Special Recognitions And Presentations A.Special Presentation: Healthy Soils Commissioners received information from Bob Dahm with Organic Lawns by Lunseth about healthy soils. Commissioners discussed what type of initiatives they could include in their 2025 work plan to support healthy soils. B.Special Presentation: 2024 Water Resources Update Commissioners received information from Jessica Vanderwerff Wilson, Water Resources Manager about the annual update on Edina's water resource activities. Commissioners discussed what type of initiatives they could include in their Page 4 of 12 2025 work plan to support Manager Wilson's work. C.Special Presentation: Waste Programs Update Commissioners received information from Twila Singh, Organics Recycling Coordinator about her work on waste management programs. Commissioners discussed what type of initiatives they could include in their 2025 work plan to increase organics participation. VI.Community Comment Eric Walker introduced himself, noting he is nominated to fill the EEC member vacancy which is on the June 18 City Council meeting agenda. During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VII.Reports/Recommendations A.2024 Workplan: Tree Recognition Campaign Commissioner Martinez Salgado recapped the work she has completed with Vice Chair Haugen on the Tree Recognition Campaign. Manager Bayer will be creating the Better Together Page and coordinating with Edina Communications to promote with a launch of July 1. VIII.Chair And Member Comments Commissioner Weber asked for an update on the Truth in Sale Housing Report. Staff are working on the report and will bring forward when ready. Chair Lukens discussed Green Business Outreach Program and upcoming application review. Vice Chair Haugen gave an update on the tree protection ordinance changes, noting updates will be need to the commercial tree protection ordinance report to align with new changes. Vice Chair Haugen confirmed July 13 is the date of the buckthorn removal event. Chair Lukens proposed canceling the July EEC meeting due to various summer commitments. Commissioners agreed and the July EEC meeting will be canceled. Due to the cancelation, Chair Lukens requested the focus on the August EEC meeting be on the work plan. IX.Staff Comments Carry Out Bag Fee outreach is underway with a July 1st effective date. Page 5 of 12 X.Adjournment Meeting was adjourned at 9:10 pm. Motion by Stephen Schima to Adjourn. Seconded by John Haugen. Motion Carried. T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Page 6 of 12 BOARD & COMMISSION ITEM REPORT Date: August 8, 2024 Item Activity: Information Meeting: Energy & Environment Commission Agenda Number: 5.1 Prepared By: Marisa Bayer, Sustainability Manager Item Type: Other Department: Engineering Item Title: Planning Commission Parking Work Plan Presentation Action Requested: Receive presentation from Planning Commissioners on the parking work plan item. Information/Background: Planning Commissioners Alkire, Daye and Hahneman will present the parking work plan item. EEC will be asked to review and comment on the final report at a later date. Supporting Documentation: 1. Planning Commission Parking Project Discussion Guide Page 7 of 12 Sources •Climate Action Plan •Comprehensive Plan Transportation, Land Use, and Environment Chapters •Living Streets Plan Themes •Decrease VMT •Accelerate development of bike/ped facilities •Increase BEV adoption •Increase tree planting •Reduce impermeable surfaces •Increase density •Increase transit ridership •Support affordable housing near transit Opportunities •Audit parking inventory •Reduce/eliminate off-street parking minimums (regulation, incentives) •Institute new parking pricing models •Reduce on-street parking •Create new district parking facilities •Set BEV charging facility standards •Set e-bike parking standards 2024 Parking Project Page 8 of 12 BOARD & COMMISSION ITEM REPORT Date: August 8, 2024 Item Activity: Discussion Meeting: Energy & Environment Commission Agenda Number: 7.1 Prepared By: Marisa Bayer, Sustainability Manager Item Type: Other Department: Engineering Item Title: 2025 Work Plan Development Action Requested: Discuss 2025 Work Plan priorities. Information/Background: Discuss and prioritize 2025 work plan items, including identifying initial work plan leads, timeline and deliverables. Chair Lukens and Vice Chair Haugen have prepared an initial draft for discussion as well as "parking lot" items to discuss. The EEC will take action at the September meeting to approve the 2025 Work Plan. Supporting Documentation: 1. Draft 2025 EEC Work Plan Page 9 of 12 Page 1 of 3 Commission Name 2025 Proposed Work Plan Initiative Type: Project Target Completion Date: Q4 2025 Lead(s): List at least one commissioner Initiative Title: Climate Action Plan Midpoint Update Initiative Description: Participate in mid-point Climate Action Plan update with Sustainability Division and other city staff. EEC Work Plan Leads will work directly with the Sustainability Division. EEC will participate toward end of process to review and recommend. Deliverable: EEC input on Staff-led CAP midpoint update. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.1City Manager Comments: Initiative Type: Ongoing Target Completion Date: Q4 2025 Lead(s): Cory Lukens, John Haugen Initiative Title: Continue Annual EEC initiatives Initiative Description: Continuation of existing annual EEC initiatives, such as the Green Business Outreach Program (GBOP), Tree Recognition Campaign (TRC) and Electric Vehicle Showcase Event, and support of annual City events, such as buckthorn removal, and amplify City programs through EEC network. EEC Chair and Vice-chair will create a list of annual initiatives with EEC commissioners assigned. Deliverable: List of annual initiatives with EEC leads. Delivery of annual initiatives. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.2City Manager Comments: = commission = staff Page 10 of 12 Page 2 of 3 Initiative Type: Event Target Completion Date: Q4 2025 Lead(s): Student Commissioners Initiative Title: Edina Schools Engagement Initiative Description: Student commissioners will be assigned a project to lead as part of their work on EEC with support from EEC commissioners. The projects will include engagement with Edina Schools, including students, teachers, administration and parents. Opportunities exist to collaborate with other student commissioners. 2025 projects are 1) organize a “bike school bus” or “bike train” event to promote and educate safe biking to school and 2) host an anti-idling campaign to reduce idling in school parking lots during drop off and pick up. These projects support CAP actions TL 1-5 and TL 2-4. Deliverable: Bike School Bus event and Anti-Idling event. Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide ☒ 5: Event Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.3City Manager Comments: Initiative Type: Project Target Completion Date: Q1-Q2 2024 Lead(s): List at least one commissioner Initiative Title: Extreme Heat and Resiliency Hubs Initiative Description: Use existing data and reports from Metropolitan Council, Climate Action Plan, and other industry experts to understand extreme heat risks in Edina. Study what other cities are doing and the best practice strategies to combat extreme heat, including resiliency hubs. Compile list of strategy recommendations to be considered as part of midpoint Climate Action Plan update. This project supports several CAP actions that address extreme heat (TL3-4, BE 1- 9, GS 3-2. GS 3-6, HS 2-1, HS 2-4, HS 4-3). Deliverable: Report on extreme heat in Edina and best practice strategies. Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.4City Manager Comments: Initiative Type: Project Target Completion Date: Q1-Q2 2024 Lead(s): List at least one commissioner Initiative Title: Food Security Assessment and Local Food Production Initiative Description: Conduct a “Food Security Assessment” to determine food insecurity conditions within Edina using existing data and reports. Study what other cities are doing and the best practice strategies to increase food security, including increasing local food production and access and increasing opportunities for food rescue. Compile list of strategy recommendations to be considered as part of midpoint Climate Action Plan update. This project supports CAP action LF 2-1 and CAP strategy LF 1. Deliverable: Food Security Assessment Report5 Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Page 11 of 12 Page 3 of 3 Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: Initiative Type: Project Target Completion Date: Q1-Q2 2024 Lead(s): List at least one commissioner Initiative Title: EV Charging for Existing Multifamily and Commercial Parking Initiative Description: It can be cost-prohibitive to install EV charging in existing structured parking. Study and report on solutions for increasing EV charging in existing multifamily and commercial parking structures, including identifying city programs and incentives to reduce upfront costs for existing buildings. Report will complement municipal EV feasibility study and EV charging code update already completed. Compile list of strategy recommendations to be considered as part of midpoint Climate Action Plan update. This project supports CAP strategy TL 4. Deliverable: EV Charging Report Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.6City Manager Comments: Parking Lot •Create a neighborhood-based campaign to increase organics recycling participation and regular recycling compliance. EEC to help recruit neighborhood captains and participants. Utilize incentives and create strategic messaging to target neighborhoods with currently low participation. This project supports several CAP actions that address waste (WM 1-3). •Research best practices for municipal waste diversion in municipal facility construction and demolition (WM 3-2). •Research and develop an emergency preparedness toolkit or guide for residents (HS 2-5). Page 12 of 12