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HomeMy WebLinkAbout2025-06-17 City Council Meeting MinutesPage 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JUNE 17, 2025 7:00 P.M. I.0 CALL TO ORDER Mayor Hovland called the meeting to order at 7:03 p.m. 2.0 ROLLCALL Answering rollcall were Members Agnew, Jackson, Pierce, Risser, and Hovland. 3.0 PLEDGE OF ALLEGIANCE 4.0 MEETING AGENDA – APPROVED Member Risser made a motion, seconded by Member Pierce, approving the meeting agenda as amended to consider item 9.4, Resolution No. 2025-48, Authorizing Application for Staffing for Adequate Fire and Emergency Response (SAFER) Program and Authorizing Acceptance of Grant, prior to item 9.1, Resolution No. 2025-50, Accepting Donations. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 5.0 COMMUNITY COMMENT Ralph Zickert, 4311 Cornelia Circle, discussed his comment about cost transparency for the tunnel under France Avenue that he made at the June 3, 2025, City Council meeting. Mr. Zickert stated that there is no transparency regarding the potential cost that the tunnel will create for residents. David Frankel, 4510 Lakeview Drive, stated that he agrees with Mr. Zickert’s comment. Mr. Frankel discussed safety/security policies for police departments that should be enacted, especially after what happened in the community this past weekend. 5.1. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS City Manager Neal responded to Community Comments from current and past meetings. 6.0 CONSENT AGENDA – ADOPTED Member Jackson made a motion, seconded by Member Pierce, approving the consent agenda as presented: 6.1. Approve regular and work session meeting minutes of June 3, 2025 6.2. Approve Claims for Payment for Check Register Pre-List Dated May 30, 2025, totaling $1,336,240.18 and Check Register Claims Pre-List Dated June 6, 2025, totaling $2,342,783.35 6.3. Adopt Resolution No. 2025-49, Providing for the Sale of up to $25,800,000 General Obligation Bonds, Series 2025A 6.4. Approve 2025-2026 City Insurance Renewal 6.5. Liability Coverage Statutory Limits 6.6. Request for Purchase, Microsoft Enterprise Agreement, awarding the bid to the recommended low bidder, LOGIS (Insight) at $575,634.60 6.7. Request for Purchase, Security Camera Replacements, awarding the bid to the recommended low bidder, Pro-Tec Design at $40,655.24 6.8. Request for Purchase, Professional Services Agreement for Zoning and Subdivision Ordinance Update, awarding the bid to the recommended low bidder, ZoneCo at $224,100 Minutes/Edina City Council/June 17, 2025 Page 2 6.9. Request for Purchase, Edina Art Center Phase 2 Representation & Furniture Selection Services, awarding the bid to the recommended low bidder, Hammel, Green & Abrahamson, Inc., at $90,000 6.10. Request for Purchase, Braemar Golf Course Toro Turf Pro 500s Autonomous Mower, awarding the bid to the recommended low bidder, MTI Distributing at $37,868.69 6.11. Request for Purchase, Braemar Golf Course Restroom Facility at Hole #6, awarding the bid to the recommended low bidder, Versacon Inc., at $246,800.00 6.12. Request for Purchase, Update the 2019 ADA Facility Audit, awarding the bid to the recommended low bidder, JQP Inc., at $23,100.00 6.13. Request for Purchase, Climate Action Fund Solar Payment, awarding the bid to the recommended low bidder, 4040 West 70th Street Apartments LP at $27,307.20 6.14. Request for Purchase, Professional Services for Preliminary Design of Interlachen Boulevard 2027 Street Reconstruction, awarding the bid to the recommended low bidder, Short Elliot Hendrickson at $123,594 6.15. Request for Purchase, CMAR Contract for Construction Services Edina Aquatic Center Treatment Room, awarding the bid to the recommended low bidder, H+U Construction at $0 (at this time) 6.16. Request for Purchase, CloverRide Circulator Bus Service Contract, awarding the bid to the recommended low bidder, DARTS at $27,500 6.17. Request for Purchase, 2025 Watermain Pipe Condition Assessment Services, awarding the bid to the recommended low bidder, Short Elliot Hendrickson at $54,081 6.18. Adopt Resolution No. 2025-28, Agreement No. 1055580 Cooperative Construction Agreement Vernon Avenue & Highway 100 Interchange Project 6.19. Request for Purchase, Professional Services Agreement for POST Mandated Police Training, awarding the bid to the recommended low bidder, Eckberg Lammers at $32,000 Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 7.0 SPECIAL RECOGNITIONS AND PRESENTATIONS 7.1. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR YEAR ENDED DECEMBER 31, 2024 – PRESENTED Finance Director Thao discussed BerganKDV and the work they have done in the City. Andy Grice, BerganKDV, presented the audit results for the year ended December 31, 2024. Mr. Grice presented their audit communications, general fund, assigned and unassigned general fund, general fund revenues, general fund expenditures, general fund budget and actual, utilities operations, utilities fund, aquatic center operations, golf course operations, arena operations, liquor operations, per capita revenues and expenditures, tax capacity, certified levy, city tax rate, and governmental activities. The Council expressed their thanks and appreciation to BerganKDV and the Edina Finance Department for all their hard work. Finance Director Thao also discussed the $3.1 million excess fund balance from 2024 and stated that there will be a discussion in July/August for what to do with the funds. Member Jackson made a motion, seconded by Member Agnew, to accept the 2024 Annual Comprehensive Financial Report. Ayes: Agnew, Jackson, Pierce, Hovland Abstain: Risser Motion carried. 8.0 PUBLIC HEARINGS HELD – Affidavits of Notice presented and ordered placed on file. Minutes/Edina City Council/June 17, 2025 Page 3 8.1. RESOLUTIONS NOS. 2025-46 AND 2025-47 & ORDINANCE NO. 2025-08; COMPREHENSIVE PLAN AMENDMENT, REZONING, PRELIMINARY PLAT AND SITE PLAN FOR 5516 VERNON AVENUE – CONTINUED TO JULY 15, 2025 Community Development Coordinator Lewis presented the site location, street-view of the property, sketch plan, proposed site plan, renderings of proposed homes, preliminary plat, and an overview of the request for a comprehensive plan amendment, rezoning, and site plan review. The Council asked a question regarding the zoning designation for the approved townhouses located behind Wells Fargo. Community Development Coordinator Lewis stated that there was a PUD for those townhouses. The Council asked questions regarding the zoning designations in the area and why PRD-2 was recommended. Community Development Coordinator Lewis explained the differences between PRD-2 and PRD-3 and the reasoning behind why PRD-2 was chosen. Jordan Crockett, Rashad Kennedy, and Darion Fletcher from Abundance Properties played a video highlighting the Abundance Properties team and the work they have done. They also gave a presentation discussing why the project works for this location, specifics of the plan, energy efficiency townhomes, and updated renderings of the townhomes. The Council asked questions regarding how the addition of the basement changes the price point and plans for tree replacement. Jordan Crockett stated that their goal is to keep it under $1 million. Mayor Hovland opened the public hearing at 8:05 p.m. Public Testimony Sean Boylan, 5513 Goya Lane, addressed the Council. Robin Johnson, Attorney on behalf of Tony Giannakakis, 5504 Chantrey Road, addressed the Council. Suzanne Carlson, 5508 Goya Lane, addressed the Council. Carol Walberg, 5512 Goya Lane, addressed the Council. Steve Brown, 5528 Halifax Lane, addressed the Council. Gina Lundgren, 5617 Johnson Drive, addressed the Council. Ralph Zickert, 4311 Cornelia Circle, addressed the Council. Chase Jonason, 5200 Ayrshire Boulevard, addressed the Council. Wayne Collins, 5532 Vernon Avenue, addressed the Council. Member Pierce made a motion, seconded by Member Agnew, to close the in-person public hearing, keep public comment open until noon on Sunday, July 6, and continue action to consider approval of a comprehensive plan amendment, rezoning, preliminary plat and site plan for 5516 Vernon Avenue, to the July 15, 2025, City Council meeting. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. The Council asked questions regarding illegal spot zoning, other townhomes built by Abundance, changes in the floor plan, the increase in price point, and bringing back transit along Vernon Avenue. City Attorney Kendall stated that it would not be spot zoning because it does not meet all 3 needed criteria. Minutes/Edina City Council/June 17, 2025 Page 4 The Council gave feedback regarding price range, looking at the data, and listening to the thoughts/concerns from residents. Rashad Kennedy stated that the changes came from looking at the data and what is selling on the market now. Community Development Coordinator Lewis stated that Metro Transit will be introduced along Vernon Avenue sometime between now and 2027. 8.2. RESOLUTION NO. 2025-44, APPROVING THE ADOPTION OF THE CITY’S FIVE-YEAR STREET RECONSTRUCTION PLAN AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS – CONTINUED TO JULY 15, 2025 Finance Director Thao presented information regarding the interchange improvements at Vernon Avenue, 50th Street, and Highway 100, costs, and funding. Nick Anhut, Ehlers & Associates, presented information regarding the General Obligation Bonds, street reconstruction bonds, 2025 authorization of bonds, 15-year estimated repayment, and future consideration on July 15, 2025. Mayor Hovland opened the public hearing at 8:58 p.m. Public Testimony No one appeared to comment. Member Jackson made a motion, seconded by Member Agnew, to close the in-person public hearing, keep public comment open until Sunday, July 6, and continue action to consider approval of adopting the City’s five-year street reconstruction plan and authorizing the issuance of general obligation street reconstruction bonds, to the July 15, 2025, City Council meeting. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 8.3. RESOLUTION NO. 2025-45, APPROVING THE ADOPTION OF A PROPERTY TAX ABATEMENT AND THE ISSUANCE OF GENERAL OBLIGATION TAX ABATEMENT BONDS – CONTINUED TO JULY 15, 2025 Assistant City Manager Lenz summarized the issue at hand to attempt to keep the Aquatic Center operational. Finance Director Thao presented information on the significant events regarding the Aquatic Center. Facility Manager Otten discussed the original pool pump house, significant issues at the Aquatic Center, the filter room addition at the Aquatic Center, and the timeline of the project. Nick Anhut, Ehlers & Associates, presented information regarding the General Obligation Bonds, Tax Abatement Bonds, Tax Abatement, Statutory Limits, and authorization of Abatement Bonds. The Council asked questions regarding context on what has changed to make this issue more dire and expensive, the timing of this regarding budgeting, and other options considered. Mr. Anhut stated that they have the capacity within this community of designated properties to be able to fund the repayment of this obligation and the adoption of this levy. Mr. Anhut noted that the other two alternatives were a referendum and issuing debt for recreational facility projects, but they would become problematic for a project like this. The Council gave feedback on residents’ concerns, being pushed into a corner, and hitting budget targets. Minutes/Edina City Council/June 17, 2025 Page 5 The Council asked questions regarding when the Code changed, air circulation and ventilation, money spent in the construction fund, adding revenue into the pool, and a local option sales tax extension. City Manager Neal stated that it is not their goal to spend $8.9 million, but that is what they are predicting based on the current market. Mayor Hovland opened the public hearing at 9:56 p.m. Public Testimony Ralph Zickert, 4311 Cornelia Circle, addressed the Council. Jim Grotz, 5513 Park Place, addressed the Council. David Frenkel, 4510 Lakeview Drive, addressed the Council. Lori Grotz, 5513 Park Place, addressed the Council. Member Jackson made a motion, seconded by Member Agnew, to close the in-person public hearing, keep public comment open until Sunday, July 6, and continue action to consider approval of the adoption of a property tax abatement and issuance of general obligation tax abatement bonds, to the July 15, 2025, City Council meeting. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Mr. Otten stated that the system they use is BFA, a nationally known process, to produce most of the Capital Improvement Plan requests for building maintenance. Mr. Otten stated that they are looking at purchasing a new system to help with preventative maintenance. The Council asked what happened with the pool in 2021. Mr. Otten stated that it was when their major electrical failure occurred, which caused the issues they are having today. The Council stated that one option is to close the pool, and they can have that discussion at the July 15, 2025, meeting. 9.0 REPORTS / RECOMMENDATIONS 9.4. RESOLUTION NO. 2025-48, AUTHORIZING APPLICATION FOR STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) PROGRAM AND AUTHORIZING ACCEPTANCE OF GRANT – ADOPTED Fire Chief Slama discussed what the SAFER Grant is, to enhance emergency response, increase frontline staffing, improve firefighter safety, enhance community protection, and resource allocations for fire departments. Fire Chief Slama also presented the eligibility criteria, hiring of firefighters, an overview of NFPA 1710, the Edina Fire Department application, and the impact on local fire departments. The Council asked questions regarding the City's matching cost. Fire Chief Slama stated that it is $1.65 million over 3 years. Member Risser introduced and moved adoption of Resolution No. 2025-48, Authorizing Application for Staffing for Adequate Fire and Emergency Response (SAFER) Program and Authorizing Acceptance of Grant. Member Agnew seconded the motion. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 9.1. RESOLUTION NO. 2025-50, ACCEPTING DONATIONS – ADOPTED Minutes/Edina City Council/June 17, 2025 Page 6 Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Jackson made a motion, seconded by Member Pierce, to table adoption of Resolution No. 2025-50, accepting the 6 spruce trees at Pamela Park, to the July 15, 2025, City Council meeting. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Member Jackson introduced and moved adoption of Resolution No. 2025-50 accepting $350 for one tree for York Park from Karla and Andy Venell. Member Pierce seconded the motion. Ayes: Agnew, Jackson, Pierce, Hovland Abstain: Risser Motion carried. 9.2. ORDINANCE NO. 2024-05, AMENDING PUD-16 FOR 7200 AND 7250 FRANCE AVENUE – THIRD READING GRANTED City Attorney Kendall noted that he failed to advise the Council at the April 16, 2025, City Council meeting of the statutory exception for Ordinances, so the 2-1 vote did not grant the Second Reading of the Ordinance. City Attorney Kendall also clarified that the number of parking stalls for the project is 468. Member Jackson made a motion to grant Third Reading to Ordinance No. 2024-05, Amending PUD-16 for 7200 and 7250 France Avenue. Member Agnew seconded the motion. Ayes: Agnew, Jackson, Pierce, Hovland Nay: Risser Motion carried. 9.3. AMEND APRIL 16, 2025, REGULAR CITY COUNCIL MINUTES – APPROVED City Attorney Kendall noted that the minutes should be changed to accurately reflect that the motion from April 16, 2025, did not carry, due to the statutory requirement for Ordinances. Member Agnew made a motion, seconded by Member Pierce, to approve the amended April 16, 2025, regular minutes. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 9.4. RESOLUTION NO. 2025-48, AUTHORIZING APPLICATION FOR STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) PROGRAM AND AUTHORIZING ACCEPTANCE OF GRANT – ADOPTED This item was considered prior to Agenda Item 9.1. 10.0 MANAGER’S COMMENTS – Received 11.0 MAYOR AND COUNCIL COMMENTS – Received 12.0 ADJOURNMENT Member Jackson made a motion, seconded by Member Agnew, to adjourn the meeting at 10:51 p.m. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Respectfully submitted, Sharon Allison, City Clerk Minutes approved by Edina City Council, July 15, 2025. Sharon Allison (Jul 16, 2025 12:16 CDT) Minutes/Edina City Council/June 17, 2025 Page 7 James B. Hovland, Mayor Video Copy of the June 17, 2025, meeting available.