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Home My WebLink About2024-08-27 HRRC Packet Meeting location: Edina City Hall Community Room 4801 W. 50th St. Edina, MN Human Rights & Relations Commission Meeting Agenda Tuesday, August 27, 2024 Accessibility Support: The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting. 1. Call to Order 2. Roll Call 3. Approval of Meeting Agenda 4. Approval of Meeting Minutes 4.1. Meeting Minutes: June 23, 2024 5. Community Comment During "Community Comment," the Board/Commission will invite residents to share issues or concerns that are not scheduled for a future public hearing. Items that are on tonight's agenda may not be addressed during Community Comment. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. 6. Reports/Recommendations 6.1. 2024 Work Plan Updates 6.2. 2025 Work Plan Development 6.3. Sharing Values, Sharing Communities Event Update & New Working Group Member 7. Chair and Member Comments 8. Staff Comments 9. Adjournment Page 1 of 11 Page 2 of 11 BOARD & COMMISSION ITEM REPORT Date: August 27, 2024 Item Activity: Action Meeting: Human Rights & Relations Commission Agenda Number: 4.1 Prepared By: MJ Lamon, Special Projects & Engagement Manager Item Type: Minutes Department: Administration Item Title: Meeting Minutes: June 23, 2024 Action Requested: Approve meeting minutes. Information/Background: Meeting minutes include 2024 Work Plan updates, approval for the working group Greenprint, and initial discussion on 2025 Work Plan development. Supporting Documentation: 1. 2024-07-23 HRRC Meeting Minutes Page 3 of 11 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City of Edina, Minnesota Human Rights & Relations Commission Edina City Hall, Community Room July 23, 2024, 7 p.m. I. Call to Order Vice Chair Rogers called the meeting to order at 7:06 p.m. II. Roll Call Answering Roll Call: Commissioners Ismail, Park, Rogers, Stone, Nelson. Staff Present: MJ Lamon, Special Projects & Engagement Manager; Zoe Johnson, City Management Fellow Absent: Commissioners Borah, Mohamud-Karie, Khalifa Late Arrival: Commissioner Dawkins, Stringer Moore III. Approval of Meeting Agenda Motion of approval: Stone 1st, Nelson 2nd IV. Approval of Meeting Minutes Motion to approve meeting minutes as amended from the June 25, 2024, meeting: Park 1st; Ismail 2nd V. Special Recognitions and Presentations A. Introduction of New City Management Fellow: Zoe Johnson VI. Community Comment • None VII. Reports and Recommendations A. 2024 Work Plan Updates • Initiative 1.5.3 Build connections with community organizations and report on community awareness of bias and discriminations event process (Khalifa, Rogers) Page 4 of 11 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. o Committee clarified they will not focus on bias and discrimination event process since this is moving to an internal staff function o Content will focus on what and who the Human Rights and Relations Commission is Quick discussion between staff and Commission to push this off until the next HRRC meeting (on August 27). • Initiative 1.5.5. Tom Oye Award (Rogers, Stringer Moore, Stone) o Discussion on process, communication and marketing logistics, and potential staff support. o HRRC needs to create timeline for staff expectations ▪ Give around 4 weeks for application submissions for the award ▪ Communications will cover everything operationally for this award, but Commission should list what is expected for this marketing strategy. ▪ Ensure Stone is part of the Tom Oye award. Commissioner Dawkins arrived at 7:16p.m. B. Sharing Values, Sharing Communities Working Group Greenprint • Committee members include Commissioner Nelson, Park, Ismail • Commission discussed Greenprint and asked for clarification o Discussion on recommendations for potential members (Cindy Edwards and Pat Arseneault) for this working group. Motion to approve the working group Greenprint: Nelson 1st, Stone 2nd. Motion carried. C. 2025 Work Plan Development • Liaison Lamon outlined important dates and work plan development process • Commission discussed aligning their work plan with the Race & Equity strategic direction of the city. The City will pursue developing a strategic plan later this year and in 2025. • Liaison Lamon reminded the commission to refer to Chapter 11 of the Comprehensive Plan and the HRRC charge in City Code Commissioner Stringer Moore arrives at 7:23p.m. • Development on work plans for ensuring goal alignment through all strategic/comprehensive planning. This group needs to figure out what matters and how we need to communicate that – need documents to reflect this, as well. o Aiming for 4-5 items for the work plan o The group should come back with 1-2 items that each commissioner would like to see on this work plan ▪ Ideas will be sent to MJ/Zoe with a deadline of August 20 – just brainstorms with leads/champions attached Group agreed to brainstorm and have further discussion at next meeting. VIII. Chair and member comments • Received. Page 5 of 11 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. IX. Staff Comments • Received. o Meeting on the third Wednesday of every month from now on. o Next meeting September 18. o New students starting in August. o Liaisons: MJ and Zoe in August; then MJ, Zoe, and Thomas will all be in September; Thomas and Zoe will then take over as staff liaisons. X. Adjournment Motion to adjourn the meeting: Stone 1st, Stringer Moore 2nd. Motion carried. Meeting adjourned at 7:53PM. Page 6 of 11 BOARD & COMMISSION ITEM REPORT Date: August 27, 2024 Item Activity: Information Meeting: Human Rights & Relations Commission Agenda Number: 6.1 Prepared By: MJ Lamon, Special Projects & Engagement Manager Item Type: Report & Recommendation Department: Administration Item Title: 2024 Work Plan Updates Action Requested: None. Information/Background: Commissioners will provide updates on the current work plan. (2024 Commission Work Plan Link) • Initiative 1.5.3 Build Connections with community organizations and report on community awareness of bias and discrimination event process. (Khalifa, Rogers, Stone) • Initiative 1.5.5 Tom Oye Award (Rogers, Stringer Moore, Stone) Supporting Documentation: None Page 7 of 11 BOARD & COMMISSION ITEM REPORT Date: August 27, 2024 Item Activity: Discussion Meeting: Human Rights & Relations Commission Agenda Number: 6.2 Prepared By: MJ Lamon, Special Projects & Engagement Manager Item Type: Report & Recommendation Department: Administration Item Title: 2025 Work Plan Development Action Requested: None. Information/Background: Commission Work Plan Development key dates for this year: • September 25 - Proposed Work Plans Due • October 1 - Proposed Work Plans Presented to City Council by the chairs • November 6 - Staff presents recommendations to City Council • December 3 - City Council approves work plans Supporting Documentation: 1. HRRC_2025 Proposed WP Page 8 of 11 Page 1 of 2 Human Rights & Relations Commission 2025 Proposed Work Plan Initiative Type: Project Target Completion Date: Q2 Lead(s): Rogers, Initiative Title: Role of the Edina HRRC Initiative Description: Deliverable: Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.1City Manager Comments: Initiative Type: Project Target Completion Date: Q3 Lead(s): Rogers Initiative Title: Tom Oye Award Evaluation Initiative Description: The HRRC has been awarding the Tom Oye award since 2006 annually. Past data has show low submissions in nominations. Commission will evaluate the Tom Oye Award. Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide Budget Required (completed by staff): None Required. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.2City Manager Comments: Initiative Type: Event Target Completion Date: Quarter or month Lead(s): List at least one commissioner Initiative Title: Event (Days of Remembrance OR Sharing Values, Sharing Communities) Initiative Description:3Deliverable: = commission = staff Page 9 of 11 Page 2 of 2 Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): There is $300 available for an event. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: Initiative Type: Project Target Completion Date: Quarter or month Lead(s): Rogers Initiative Title: Community Contact List Initiative Description: Deliverable: Development of community contact list. Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None required. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.4City Manager Comments: Initiative Type: Project Target Completion Date: Q4 Lead(s): All Initiative Title: City Code Update – Article III. Boards, Committees and Commissions, Division 2. Human Rights and Relations Commission Initiative Description: In preparation for the comprehensive plan update, Administration will propose updates to city code. Deliverable: Each commission will be asked to review and comment on the proposed changes. Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None required. Staff Support Required (completed by staff): Liaisons will work with the Administration Department on updating each commission’s section of city code. Liaison Comments: Work plan initiative will be added to all 2025 commission work plans.5City Manager Comments: Parking Lot Page 10 of 11 BOARD & COMMISSION ITEM REPORT Date: August 27, 2024 Item Activity: Action Meeting: Human Rights & Relations Commission Agenda Number: 6.3 Prepared By: MJ Lamon, Special Projects & Engagement Manager Item Type: Report & Recommendation Department: Administration Item Title: Sharing Values, Sharing Communities Event Update & New Working Group Member Action Requested: Approve additional member to the working group. Information/Background: The committee will provide an update on the coordination of the event and would like to request the commission's approval of an additional working group member. Supporting Documentation: None Page 11 of 11