HomeMy WebLinkAbout2024-09-18 HRRC Packet
Meeting location:
Edina City Hall
Community Room
4801 W. 50th St.
Edina, MN
Human Rights & Relations Commission Meeting Agenda
Wednesday, September 18, 2024
Accessibility Support:
The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification,
an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting.
1. Call to Order
2. Roll Call
3. Approval of Meeting Agenda
4. Approval of Meeting Minutes
4.1. Minutes: HRRC August 27, 2024 Meeting Minutes
5. Community Comment
During "Community Comment," the Board/Commission will invite residents to share
issues or concerns that are not scheduled for a future public hearing. Items that are on
tonight's agenda may not be addressed during Community Comment. Individuals must
limit their comments to three minutes. The Chair may limit the number of speakers on
the same issue in the interest of time and topic. Individuals should not expect the Chair or
Board/Commission Members to respond to their comments tonight. Instead, the
Board/Commission might refer the matter to staff for consideration at a future meeting.
6. Reports/Recommendations
6.1. 2024 Work Plan Updates
6.2. 2025 Work Plan Development
7. Chair and Member Comments
8. Staff Comments
9. Adjournment
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d
ITEM REPORT
Date: September 18, 2024 Item Activity: Action
Meeting: Human Rights & Relations Commission
Agenda Number: 4.1
Prepared By: Thomas Brooks, Diversity, Equity, and
Inclusion Manager
Item Type: Minutes Department: Administration
Item Title: Minutes: HRRC August 27, 2024 Meeting Minutes
Action Requested:
Approve commission meeting minutes from August 2024.
Information/Background:
Meeting minutes for the August Human Rights & Relations Commission meeting are included for
approval.
Supporting Documentation:
1. Meeting Minutes: August 27, 2024
Page 2 of 11
MINUTES OF THE
HUMAN RIGHTS & RELATIONS COMMISSION
7:00 PM TUESDAY, AUGUST 27, 2024
Meeting location:
Edina City Hall
Community Room
4801 W. 50th St.
Edina, MN
1. Call to Order
Chair Khalifa calls the meeting to order at 7:03pm.
2. Roll Call
Stringer Moore, Dawkins, Nelson, Stone, Chair Khalifa, and Rogers are present.
Park and Fartun are absent.
3. Approval of Meeting Agenda
Motion to approve the meeting agenda by Commissioner Nelson. Motion seconded by
Commissioner Stone. Motion carries.
4. Approval of Meeting Minutes
4.1. Meeting Minutes: June 23, 2024
Motion to approve meeting minutes by Commissioner Nelson. Motion seconded by
Stringer Moore. Motion carries.
5. Community Comment
Commissioner Nelson introduced Solana and Diana - Fullbright Scholars from Argentina
starting at the Humphrey School next week.
6. Reports/Recommendations
6.1. 2024 Work Plan Updates
• Tom Oye:
o Crossover with Tom Oye award and some local businesses in Edina.
o Modern, plain language, and all important information needed to apply for
this award is included on poster.
o Small postcard mailers will be coordinated soon.
o Discussion on maintaining consistency with last year's award (including
organizations/businesses as potential applicants and sending out a letter
from HRRC Chair).
o Social media messaging to spread the work about the Tom Oye award will
happen in conjunction with the Communications department.
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6.2. 2025 Work Plan Development
• Commission discussed proposed 2025 work plan initiatives.
6.3. Sharing Values, Sharing Communities Event Update & New Working Group Member
New Working Group Member:
• A current teaching aide living in Edina has expressed interest in participating in the
workplace. Motion for approval. Motion is seconded.
• The working group is hoping to open working group meetings to kids in the
community for them to express their opinion/hope for the event (not necessarily
to be a member of the working group for less commitment).
Event Update:
• The event will take place on Oct. 17.
• The subject will follow something around LGBTQ+ issues and how the city can be
a more welcoming community.
o Ellen Krug is a national speaker on trans human rights, and Senator D.
Scott Dibble is also confirmed to speak at this event.
7. Chair and Member Comments
Lincoln-Londenderry small area plan:
• Event reminder was sent out to commissioners.
8. Staff Comments
• Students will be starting September 18.
• The HRRC meeting schedule changed to Wednesdays.
9. Adjournment
Motion to adjourn by Commissioner Stringer Moore. Motion seconded by
Commissioner Rogers. Motion carries.
Meeting is adjourned at 8:14 PM.
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BOARD & COMMISSION
ITEM REPORT
Date: September 18, 2024 Item Activity: Discussion
Information
Meeting: Human Rights & Relations Commission
Agenda Number: 6.1
Prepared By: Thomas Brooks, Diversity, Equity, and
Inclusion Manager
Item Type: Report & Recommendation Department: Administration
Item Title: 2024 Work Plan Updates
Action Requested:
None.
Information/Background:
Commissioners will provide updates on the current 2024 work plan. (2024 Commission Work Plan
Link)
• Initiative 1.5.1 Sharing Values, Sharing Communities event planning update (Nelson, Khalifa, Park)
• Initiative 1.5.5 Tom Oye Award (Rogers, Stringer Moore, Stone)
Supporting Documentation:
1. 2024 Work Plan Updates
Page 5 of 11
Human Rights & Relations Commission Work Plan
2024 Commission Work Plans
Report Created On: Aug 22, 2024
Page 6 of 11
Human Rights & Relations Commission Work Plan
2024 Commission Work Plans
Report Created On: Aug 22, 2024
MJ Lamon
Plan Label And Number Description Tags Target Completion
Date Deliverable Leads Progress Status Last Update Date Last Update Initiative Type
Commission Name 1.5 Human Rights & Relations Commission
The Commission advises the City Council on matters relating to
discrimination and human rights, and organizes educational
programs and other community events to highlight and
address human rights issues.
Status Pending: 14.29%
On Track: 28.57%
Completed: 57.14%
Initiative 1.5.1 Sharing Values, Sharing Communities Event
Determine topic at least four months in advance of the
scheduled event. Topic to be mental health, LGBTQIA+ or
ageism focused.
Q4 Plan and host event in 2024. Nelson, Khalifa,
Park
Jun 30, 2024 HRRC has established a working group to coordinate the
Sharing Values, Sharing Communities event. The event is
anticipated to be held in October of 2024.
Event
Initiative 1.5.2 Review bias and discrimination event response.
Review and propose update as needed to the bias and
discrimination event response in accordance with legislation
and best practices. Respond to bias or discrimination events as
plan prescribes.
Q4 Reviewed and if needed, propose update of bias and
discrimination event response.
Rogers, Dawkins,
Nelson
Jun 30, 2024 Bias & discrimination process is transitioning to internal city
sta function. This project is completed.
Project
Initiative 1.5.3 Build connections with community organizations and report
on community awareness of bias and discrimination event
reporting.
Engage with organizations to exchange information, assess
community awareness and educate on bias and discrimination
event process.
Q4 Create standardized presentations and materials for HRRC
presentations to community organizations, including on bias
and discrimination event response.
Khalifa, Rogers,
Stone
Project
Initiative 1.5.4 Engage with Edina Police Dept on bias-related and
demographic data.
Meet with EPD quarterly on bias-related or demographic data.
Q4 Increased engagement with EPD. None needed. Jun 30, 2024 Police has rolled out demographic data collection project. This
project is completed.
On-going / Annual
Initiative 1.5.5 Tom Oye Award
Coordinate and select one recipient for the Tom Oye Award.
Q4 Tom Oye award winner selected and recognized.Rogers, Stringer
Moore, Stone
Jun 30, 2024 HRRC has started planning process for the 2024 Tom Oye award
that will be awarded in December.
On-going / Annual
Progress 64%
Charge 5: Event Progress 25%On Track
Charge 3: Review &
Recommend
Progress 100%Completed
Charge 4: Review & Decide Progress 0%Status Pending
Charge 4: Review & Decide Progress 100%Completed
Charge 4: Review & Decide Progress 25%On Track
Page 7 of 11
Plan Label And Number Description Tags Target Completion
Date Deliverable Leads Progress Status Last Update Date Last Update Initiative Type
Initiative 1.5.6 Days of Remembrance Event
Coordinate Days of Remembrance to be held in accordance
with the national 2024 Days of Remembrance on Monday, May
6.
Q2 Plan and host 2024 Days of Remembrance event. Nelson, Stringer
Moore, Rogers
Jun 30, 2024 Event was held in May. Project completed. Event
Initiative 1.5.7 Review and propose revision of Days of Remembrance
resolution
Review resolution language for Days of Remembrance and
propose changes as needed
Q2 Reviewed language for Days of Remembrance and potentially
proposed changes.
Nelson, Bennett Apr 18, 2024 Council approved the resolution at the April 16, 2024 Council
meeting. Action complete. Give the nature of the revision -
removing any language that would need updating - sta does
not recommend reviewing this again in 2025.
Project
Charge 5: Event Progress 100%Completed
Charge 3: Review &
Recommend
Progress 100%Completed
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BOARD & COMMISSION
ITEM REPORT
Date: September 18, 2024 Item Activity: Discussion
Action
Refer to Staff
Meeting: Human Rights & Relations Commission
Agenda Number: 6.2
Prepared By: Thomas Brooks, Diversity, Equity, and
Inclusion Manager
Item Type: Report & Recommendation Department: Administration
Item Title: 2025 Work Plan Development
Action Requested:
Consensus or approval on 2025 Work Plan Items; Commission should refer to Chair, Vice Chair, and
staff to finalize 2025 Work Plan item language following commission discussion
Information/Background:
Commission Work Plan Development key dates for this year:
• September 18 - Commission consensus or approval needed on proposed work plan items
• September 25 - Proposed Work Plans Due
• October 1 - Proposed Work Plans Presented to City Council by the chairs
• November 6 - Staff presents recommendations to City Council
• December 3 - City Council approves work plans
Supporting Documentation:
1. 2025 Proposed Work Plan Draft
Page 9 of 11
Page 1 of 2
Human Rights & Relations Commission
2025 Proposed Work Plan
1 Initiative Type:
Project
Target Completion Date:
Q2
Lead(s):
Khalifa, Rogers
Initiative Title: Role of the Edina HRRC
Initiative Description: To support the development of the equity action plan and comprehensive plan update, the HRRC
will review and evaluate existing documents, including previous relevant sections of comprehensive plans, equity plans,
the climate action plan and relevant research studies, related to human rights efforts in the City of Edina. This
evaluation will also involve a comparison with practices in benchmarked cities and invite input from relevant
organizations and community members to better understand the current human rights needs of the community.
Deliverable: Report to Edina City Council on research completed, benchmarks measured, and feedback from
community organizations and members.
Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the
impact of Council approving this initiative.
Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative?
How many hours of support are needed? Communications/marketing?
Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.
City Manager Comments:
2 Initiative Type:
Project
Target Completion Date:
Q3
Lead(s):
Rogers
Initiative Title: Tom Oye Award Evaluation
Initiative Description:
Since 2006, the Human Rights and Relations Commission has annually awarded the Tom Oye Edina Human Rights
Award. The HRRC will review the process and structure of this award to assess its ongoing feasibility, with particular
attention to the number of applications received and related procedures. The commission will evaluate whether
continuing the award in its current format remains the most effective use of resources for the City of Edina or if another
award format or structure is beneficial.
Deliverable: The HRRC will assess the Tom Oye Edina Human Rights Award’s process and structure to determine its
effectiveness and recommend any necessary changes to enhance its impact and alignment with city goals.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☒ 4: Review & Decide
Budget Required (completed by staff): None Required.
Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative?
How many hours of support are needed? Communications/marketing?
Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.
City Manager Comments:
= commission
= staff
Page 10 of 11
Page 2 of 2
3 Initiative Type:
Event
Target Completion Date:
Quarter or month
Lead(s):
List at least one commissioner
Initiative Title: Sharing Values, Sharing Communities Event
Initiative Description: The HRRC will focus on one annual human rights event titled "Sharing Values, Sharing
Communities," which will address a rotating human rights-related theme each year, such as age, race, religion, or socio-
economic issues. Past events have included public panels, presentations, and listening sessions.
Deliverable: The commission will develop an engaging "Sharing Values, Sharing Communities" event that drives strong
public attendance and fosters meaningful community outreach.
Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): There is $300 available for an event.
Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative?
How many hours of support are needed? Communications/marketing?
Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ.
City Manager Comments:
4 Initiative Type:
Project
Target Completion Date:
Quarter or month
Lead(s):
Initiative Title: Advise City DEI Initiatives and Planning
Initiative Description: HRRC members will support the development of the City’s Equity Strategic Action Plan (ESAP)
through providing advice and guidance on strategic initiatives.
Deliverable:
Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide
Budget Required (completed by staff): None required.
Staff Support Required (completed by staff): Work with HRRC staff liaison, DEI Manager
Liaison Comments:
City Manager Comments:
Parking Lot
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