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Home My WebLink About2024-10-16 HRRC Packet Meeting location: Edina City Hall Community Room 4801 W. 50th St. Edina, MN Human Rights & Relations Commission Meeting Agenda Wednesday, October 16, 2024 7:00 PM Accessibility Support: The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting. 1. Call to Order 2. Roll Call 3. Approval of Meeting Agenda 4. Approval of Meeting Minutes 4.1. Minutes from September 18, 2024 5. Community Comment During "Community Comment," the Board/Commission will invite residents to share issues or concerns that are not scheduled for a future public hearing. Items that are on tonight's agenda may not be addressed during Community Comment. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. 6. Reports/Recommendations 6.1. 2024 Work Plan Updates 6.2. 2025 Work Plan Discussion 7. Chair and Member Comments 8. Staff Comments 8.1. Staff Updates Page 1 of 13 9. Adjournment Page 2 of 13 BOARD & COMMISSION ITEM REPORT Date: October 16, 2024 Item Activity: Action Meeting: Human Rights & Relations Commission Agenda Number: 4.1 Prepared By: Daisy Khalifa, Chair Item Type: Minutes Department: Item Title: Minutes from September 18, 2024 Action Requested: Provide the action requested. Information/Background: Approve meeting minutes from September 18, 2024 HRRC Meeting Supporting Documentation: 1. HRRC Meeting Minutes - September 2024 Page 3 of 13 MINUTES OF THE HUMAN RIGHTS & RELATIONS COMMISSION 7:00 PM WEDNESDAY, SEPTEMBER 18, 2024 Meeting location: Edina City Hall Community Room 4801 W. 50th St. Edina, MN 1. Call to Order 7:05pm and Chair calls the meeting to order. 2. Roll Call Present: New Student Commissioners Doscotch and Kumar, as well as Commissioners Stone, Rogers, Dawkins, Nelson, and Chair Khalifa. Absent: Commissioners Park, Ismail, and Stringer Moore. 3. Approval of Meeting Agenda Motion from Commissioner Rogers. Seconded by Commissioner Nelson. Motion carries. 4. Approval of Meeting Minutes 4.1. Minutes: HRRC August 27, 2024 Meeting Minutes Motion by Commissioner Nelson. Seconded by Commissioner Stone. Motion carries. 5. Community Comment Chair welcomed new student commissioners and asked for a brief introduction from them. 6. Reports/Recommendations 6.1. 2024 Work Plan Updates Initiative 1.5.1 Sharing Values, Sharing Communities event planning update (Nelson, Ismail, Park) • Changed committee member Khalifa to Ismail for accuracy. • Reiterated the speakers scheduled for this event. • Date pushed to October 22nd, 7-8:30pm and location will be at City Hall. • Event will focus on how the community can be more welcoming. Page 4 of 13 • Discussion on the desired outcome for this event. Initiative 1.5.5 Tom Oye Award • Commission discussed assigning poster locations with commission members. o List of former poster locations will be disbursed. • Social media postings discussion. • Evaluation and selection discussion. 6.2. 2025 Work Plan Development Staff introduced shift in focus from historical task force work to the Equity Strategic Action Plan. • Discussion on putting a pause on acting as a commission and lean into more of a task force role to help with the Equity Strategic Action Plan as well as discover the role of the community in equity 7. Chair and Member Comments Commissioners welcomed new student commissioners and new staff liaison to HRRC. 8. Staff Comments Staff did not have any comment at this time. 9. Adjournment Motion to adjourn the meeting by Commissioner Nelson. Seconded by Commissioner Stone. Motion carries, and the meeting is adjourned at 8:36PM. Page 5 of 13 BOARD & COMMISSION ITEM REPORT Date: October 16, 2024 Item Activity: Discussion Meeting: Human Rights & Relations Commission Agenda Number: 6.1 Prepared By: Daisy Khalifa, Chair Item Type: Other Department: Administration Item Title: 2024 Work Plan Updates Action Requested: Provide the action requested. Information/Background: Commissioners should provide informational updates on the status and progress of 2024 Work Plan Items including - - Sharing Values, Sharing Communities -Tom Oye Award Nominations/Selection Supporting Documentation: 1. 2024 Work Plan Updates Page 6 of 13 Human Rights & Relations Commission Work Plan 2024 Commission Work Plans Report Created On: Oct 09, 2024 Page 7 of 13 Human Rights & Relations Commission Work Plan 2024 Commission Work Plans Report Created On: Oct 09, 2024 Thomas Brooks Plan Label And Number Description Tags Target Completion Date Deliverable Leads Progress Status Last Update Date Last Update Initiative Type Commission Name 1.5 Human Rights & Relations Commission The Commission advises the City Council on matters relating to discrimination and human rights, and organizes educational programs and other community events to highlight and address human rights issues. Status Pending: 14.29% On Track: 28.57% Completed: 57.14% Initiative 1.5.1 Sharing Values, Sharing Communities Event Determine topic at least four months in advance of the scheduled event. Topic to be mental health, LGBTQIA+ or ageism focused. Q4 Plan and host event in 2024. Nelson, Ismail, Park Sep 30, 2024 The Sharing Values, Sharing Communities event is scheduled for October 22, 2024 at City Hall focused on supporting the LGBTQ+ community in Edina. City sta have been working to promote the event through established communication channels and commissioners are expected to spread the word to community and post fliers and postcards around the city. Event Initiative 1.5.2 Review bias and discrimination event response. Review and propose update as needed to the bias and discrimination event response in accordance with legislation and best practices. Respond to bias or discrimination events as plan prescribes. Q4 Reviewed and if needed, propose update of bias and discrimination event response. Rogers, Dawkins, Nelson Sep 30, 2024 The Bias Event Response Plan which includes steps for sta responses to bias incidents and bias motivated oenses has been updated and documented by sta and will continue to be evaluated and refined to ensure eicient and timely responses are provided to bias reports. Project Initiative 1.5.3 Build connections with community organizations and report on community awareness of bias and discrimination event reporting. Engage with organizations to exchange information, assess community awareness and educate on bias and discrimination event process. Q4 Create standardized presentations and materials for HRRC presentations to community organizations, including on bias and discrimination event response. Khalifa, Rogers, Stone Project Initiative 1.5.4 Engage with Edina Police Dept on bias-related and demographic data. Meet with EPD quarterly on bias-related or demographic data. Q4 Increased engagement with EPD. None needed. Jun 30, 2024 Police has rolled out demographic data collection project. This project is completed. On-going / Annual Initiative 1.5.5 Tom Oye Award Coordinate and select one recipient for the Tom Oye Award. Q4 Tom Oye award winner selected and recognized.Rogers, Stringer Moore, Stone Sep 30, 2024 The deadline for the Tom Oye Award is scheduled for October 13, 2024 and nominations will be submitted to the workgroup soon aer for evaluation, prior to the October HRRC meeting. Sta and commissioners have made eort to communicate and promote award nomination opportunities throughout the city. On-going / Annual Progress 76% Charge 5: Event Progress 75%On Track Charge 3: Review & Recommend Progress 100%Completed Charge 4: Review & Decide Progress 0%Status Pending Charge 4: Review & Decide Progress 100%Completed Charge 4: Review & Decide Progress 60%On Track Page 8 of 13 Plan Label And Number Description Tags Target Completion Date Deliverable Leads Progress Status Last Update Date Last Update Initiative Type Initiative 1.5.6 Days of Remembrance Event Coordinate Days of Remembrance to be held in accordance with the national 2024 Days of Remembrance on Monday, May 6. Q2 Plan and host 2024 Days of Remembrance event. Nelson, Stringer Moore, Rogers Jun 30, 2024 Event was held in May. Project completed. Event Initiative 1.5.7 Review and propose revision of Days of Remembrance resolution Review resolution language for Days of Remembrance and propose changes as needed Q2 Reviewed language for Days of Remembrance and potentially proposed changes. Nelson, Bennett Apr 18, 2024 Council approved the resolution at the April 16, 2024 Council meeting. Action complete. Give the nature of the revision - removing any language that would need updating - sta does not recommend reviewing this again in 2025. Project Charge 5: Event Progress 100%Completed Charge 3: Review & Recommend Progress 100%Completed Page 9 of 13 BOARD & COMMISSION ITEM REPORT Date: October 16, 2024 Item Activity: Discussion Meeting: Human Rights & Relations Commission Agenda Number: 6.2 Prepared By: Thomas Brooks, Diversity, Equity, and Inclusion Manager Item Type: Other Department: Administration Item Title: 2025 Work Plan Discussion Action Requested: Provide the action requested. Information/Background: Commission should discuss council update and feedback on the 2025 Work Plan and begin developing task force charge and meeting expectations. Supporting Documentation: 1. 2025 Proposed Work Plan Page 10 of 13 Page 1 of 2 Human Rights & Relations Commission 2025 Proposed Work Plan Initiative Type: Project Target Completion Date: Q2 Lead(s): Initiative Title: Discuss sustainable and inclusive engagement structures Initiative Description: The commission will engage in research and discussion to understand the best model of engagement from community members for city initiatives, support for the Equity Strategic Action Plan (ESAP), and is grounded in inclusion and equity for diverse and underrepresented voices. Deliverable: The commission will engage in research, discussion and increased community engagement to understand the most inclusive model for engaging community in the city’s ongoing priorities and goals, including equity and inclusion. The commission should recommend a sustainable solution or alternative to increasing public participation, including diverse and underrepresented perspectives in local government, in ongoing city discussions, creative solutions, and decision making, and provide recommendations for future HRRC direction. Council Charge: ☒ 1: Study & Report ☐ 2: Review & Comment ☒ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None required Staff Support Required (completed by staff): Work with HRRC staff liaison, DEI Manager Liaison Comments: Commission should examine barriers for engagement from community and commissioners and opportunities for further inclusion of more diverse and underrepresented voices in city decision making.1City Manager Comments: No changes. Council charge is 3: Review and Recommend. Initiative Type: Project Target Completion Date: Quarter or month Lead(s): Initiative Title: Participate with staff in developing the Equity Strategic Action Plan Initiative Description: HRRC members will assist staff, as needed, with the development of the City’s Equity Strategic Action Plan (ESAP) through providing perspective and guidance on developing strategic initiatives and participating in feedback or engagement opportunities to develop or refine strategic priorities. Deliverable: Provide input and comment on the development of the City’s equity strategic priorities. Council Charge: ☐ 1: Study & Report ☒ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): None required. Staff Support Required (completed by staff): Work with HRRC staff liaison, DEI Manager Liaison Comments: The development of the ESAP is primarily led and driven by city staff with participation from city staff and community members.2City Manager Comments: No changes. Council charge 2. = commission = staff Page 11 of 13 Page 2 of 2 Parking Lot Page 12 of 13 BOARD & COMMISSION ITEM REPORT Date: October 16, 2024 Item Activity: Information Meeting: Human Rights & Relations Commission Agenda Number: 8.1 Prepared By: Thomas Brooks, Diversity, Equity, and Inclusion Manager Item Type: Other Department: Administration Item Title: Staff Updates Action Requested: Provide the action requested. Information/Background: HRRC Staff Liaison to provide informational updates on the following: - Bias Event Response Plan - Equity Strategic Action Plan - Juneteenth 2025 - DEI Learning for Staff - Purchasing Policy Supporting Documentation: None Page 13 of 13