HomeMy WebLinkAbout2024-12-18 HRRC Packet
Meeting location:
Edina City Hall
Community Room
4801 W. 50th St.
Edina, MN
Human Rights & Relations Commission Meeting Agenda
Wednesday, December 18, 2024
7:00 PM Accessibility Support:
The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification,
an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting.
1. Call to Order
2. Roll Call
3. Approval of Meeting Agenda
4. Approval of Meeting Minutes
4.1. Minutes
5. Community Comment
During "Community Comment," the Board/Commission will invite residents to share
issues or concerns that are not scheduled for a future public hearing. Items that are on
tonight's agenda may not be addressed during Community Comment. Individuals must
limit their comments to three minutes. The Chair may limit the number of speakers on
the same issue in the interest of time and topic. Individuals should not expect the Chair or
Board/Commission Members to respond to their comments tonight. Instead, the
Board/Commission might refer the matter to staff for consideration at a future meeting.
6. Reports/Recommendations
6.1. 2024 Tom Oye Award Presentation Debrief
6.2. 2025 Human Rights and Engagement Task Force Updates
6.3. Race and Equity Work Plan Overview and Updates
7. Chair and Member Comments
8. Staff Comments
8.1. Staff Report
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9. Adjournment
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BOARD & COMMISSION
ITEM REPORT
Date: December 18, 2024 Item Activity: Action
Meeting: Human Rights & Relations Commission
Agenda Number: 4.1
Prepared By: Daisy Khalifa, Chair
Item Type: Minutes Department: HRRC
Item Title: Minutes
Action Requested:
Approve the meeting minutes from November 20, 2024.
Information/Background:
Approve November 2024 meeting minutes.
Supporting Documentation:
1. HRRC Meeting Minutes 112024
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BOARD & COMMISSION
ITEM REPORT
Date: December 18, 2024 Item Activity: Discussion
Meeting: Human Rights & Relations Commission
Agenda Number: 6.1
Prepared By: Daisy Khalifa, Chair
Item Type: Other Department: Administration
Item Title: 2024 Tom Oye Award Presentation Debrief
Action Requested:
This is a discussion item only.
Information/Background:
The 2024 Tom Oye Award was presented at the December 3, 2024 council meeting. Commissioners
Khalifa, Stone, Stringer-Moore, Rogers, and Doscotch were present.
Supporting Documentation:
None
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BOARD & COMMISSION
ITEM REPORT
Date: December 18, 2024 Item Activity: Discussion
Meeting: Human Rights & Relations Commission
Agenda Number: 6.2
Prepared By: Thomas Brooks, Diversity, Equity, and
Inclusion Manager
Item Type: Other Department: Administration
Item Title: 2025 Human Rights and Engagement Task Force Updates
Action Requested:
This is a discussion item only.
Information/Background:
The Human Rights and Engagement Task Force is scheduled to kickoff January 15, 2024. The
approved charter is attached and current commission members should confirm the date and task
force participation. Meeting dates and upcoming task force work session topics to be discussed at
the January meeting.
Supporting Documentation:
1. 2025 Human Rights and Engagement Task Force Charter
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TASK FORCE I HUMAN RIGHTS AND ENGAGEMENT I CITY OF EDINA Page 1
TASK FORCE CHARTER - DRAFT
PROJECT: HUMAN RIGHTS AND ENGAGEMENT
PURPOSE
The Human Rights and Engagement Task Force (task force), formed by members of the Human Rights and
Relations Commission active during the 2024 calendar year, will focus on reviewing best practices for community
engagement and assisting city staff with the development of strategic priorities related to equity. The task force
will participate in the development of an Equity Strategic Action Plan (ESAP) providing community input to city
staff identified priorities related to equity and inclusion in city operations. In addition, the task force will examine
barriers, opportunities, best practices, and alternative methods of intentionally and inclusively engaging
community in decision-making. The task force will provide a recommendation to the City Council by November
2025 on reinstatement of a commission in City Code and a summary of engagement discussions and best practices.
OBJECTIVE
Provide community perspective in the City’s equity and inclusion efforts, including:
• Exploring and developing recommendations for best practices to engage the Edina community for
inclusive decision making, centering the City’s value of equity, including best practices and improvements
for reinstating a human rights centered commission or community advisory group by 2026
• Assisting city staff by participating, as needed, in the development of the Equity Strategic Action Plan
(ESAP), completing the Diamond Inclusiveness Assessment, and assisting with the evaluation of the survey
results
• Evaluate the impact of the evolution of the state and the city's role to support human rights violations.
• As needed, and in addition to the Edina Police Department Multicultural Advisory Committee (MAC), task
force members may be asked to provide support to city staff in the significant event or rise of human
rights issues or violations within the city in 2025.
METHODOLOGY
- Engage with City of Edina commissioners, community and fellow task force members on barriers to
commission participation
- Research best practices for engagement and community participation in decision-making
- Promote conversations with community members to evaluate needs related to engagement utilizing
facilitated meetings and techniques such as appreciative inquiry processes, card storming, forums, and
dialogue techniques
- Leverage data from former and existing commissioners on experience
- Analyze ESAP related data to provide community perspective on city priorities
TIMELINE
January 2025 to December 2025
KEY DATES
December 2024 City Council approves task force and appoints task force members
January 2025 Task force begins
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TASK FORCE I HUMAN RIGHTS AND ENGAGEMENT I CITY OF EDINA Page 2
November 2025 Report due to City Council, including a recommendation for
reinstatement of a human rights centered community advisory group
in City Code
December 2025 Task force ends
COMMITMENT
- The task force shall strive to meet at least once monthly and assign task force co-chairs to plan and
facilitate meetings.
- Task force members shall expect research and additional reflection outside of task force meetings.
- The task force shall strive to find meetings times and locations that are accessible and inclusive.
- The task force may form task force member-led subcommittees, workgroups, of special projects, as
needed.
MEETINGS
- The task force shall strive to meet at least once monthly and assign task force co-chairs to plan and
facilitate meetings.
- Task force meetings are open to the public and notice is provided in advance.
- The task force will encourage public participation in meeting discussions.
- Meeting times and frequency should reflect similar Human Rights and Relations Commission meeting
times and frequency
LEVEL OF AUTHORITY
TASK FORCE MEMBERSHIP
The Task Force has the authority to:
- Conduct public engagement and collect input using the City’s public engagement protocols
- Provide input on the strategy
- Make a recommendation including best practices for community or commission engagement which will
be presented to Council for consideration
- The task force does not have the authority to direct staff workloads or priorities.
MEMBERSHIP
Members would consist of 2024 Human Rights and Relations Commissioners who signify interest in serving on the
task force. Task force members are encouraged to seek additional input from community members and invite
additional community participation to scheduled task force sessions. The task force will be intentional about
including community input from the following communities within Edina:
• Asian American and Pacific Islander communities
• Latina/o/x communities
• Black or African American or African heritage communities
• American Indian communities and Tribal Nations
• Community members with disabilities
• LGBTQIA+ communities
• Renters and homeowners
• Students, youth, and senior populations
• Communities representing the city’s budget values of equity, engagement, health, sustainability, and or
stewardship
TASK FORCE LEADERSHIP
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TASK FORCE I HUMAN RIGHTS AND ENGAGEMENT I CITY OF EDINA Page 3
Task force members will designate two members of the task force to serve as co-chairs. The
role of the Chairs will be to:
- Prepare the meeting agenda
- Lead meetings and facilitate discussions
- Maintain meeting decorum
- Encourage participation of all members and meeting attendees
STAFF LIAISON
The City Manager will designate the City of Edina staff liaison to the Task Force. The role of the Liaison will be to:
- Support the Task Force Chair in preparing agendas and meeting materials
- Provide technical expertise and access to City resources
- Submit packet materials for City Council review
RESOURCES AVAILABLE
The Task Force has access to City of Edina resources, as available, for commission and advisory groups (i.e.
marketing/communications, access to meeting and facility rooms, supplies, etc.)
OUTCOMES
A final report of recommendations to improve engagement and inclusion of diverse representation in decision
making to include:
- Recommendations to reinstate a human rights and inclusion community advisory group in city code by
2026
- Summary of meetings topics and discussions
- Recommendations and best practices for equity and inclusive community engagement
- Identified challenges to participation and proposed solutions
- Other findings as discovered through task force meetings, discussions, interactions with community
members, and research
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BOARD & COMMISSION
ITEM REPORT
Date: December 18, 2024 Item Activity: Information
Meeting: Human Rights & Relations Commission
Agenda Number: 6.3
Prepared By: Thomas Brooks, Diversity, Equity, and
Inclusion Manager
Item Type: Report & Recommendation Department: Administration
Item Title: Race and Equity Work Plan Overview and Updates
Action Requested:
This is an informational item.
Information/Background:
As the City of Edina shifts focus to developing an Equity Strategic Action Plan in January 2025, staff
liaison Thomas Brooks, will provide updates through the online progress portal of the Race and
Equity Work Plan items created by the Race and Equity Task Force which convened 2016-2018. The
original report can be found on the City of Edina website here.
Supporting Documentation:
None
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