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HomeMy WebLinkAbout2025-08-19 City Council Meeting MinutesPage 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL AUGUST 19, 2025 7:00 P.M. I.0 CALL TO ORDER Mayor Hovland called the meeting to order at 7:00 p.m. 2.0 ROLLCALL Answering rollcall were Members Agnew, Jackson, Pierce, Risser, and Hovland. 3.0 PLEDGE OF ALLEGIANCE 4.0 MEETING AGENDA – APPROVED Member Jackson made a motion, seconded by Member Pierce, approving the meeting agenda. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 5.0 COMMUNITY COMMENT Nancy Grier, 5525 Grandview Square #215, followed up on an email she sent to the City Council requesting additional safety signage at the Grandview Square crosswalk. Ms. Grier gave a brief recap of the email. Ms. Grier invited the City Council to her meeting with Rep. Youakim to discuss the issue on September 9 at the Senior Center. Ms. Grier also requested an advanced warning system at the curve on Eden Avenue. She stated that more of Edina’s tax dollars should go towards safety. 5.1. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS City Manager Neal responded to Community Comments from current and past meetings. 6.0 CONSENT AGENDA – ADOPTED Member Jackson made a motion, seconded by Member Agnew, approving the consent agenda as follows: 6.1.Approve regular and work session meeting minutes of August 6, 2025 6.2. Approve Claims for Payment for Check Register Pre-List Dated August 1, 2025, totaling $4,778,365.70, Check Register Claims Pre-List Dated August 8, 2025, totaling $3,638,955.84, and Check Register Claims Pre-List Dated August 8, 2025, totaling $4,327,961.13 6.3. Joint Powers Agreement with Metro Transit Police Department 6.4. Request for Purchase, Centennial Lakes Park Hughes Pavilion Flooring Replacement, awarding the bid to the recommended low bidder, Concrete Treatments, Inc. at $25,025.00 6.5. Request for Purchase, Classroom Chairs for Edina Senior Center, awarding the bid to the recommended low bidder, Commercial Furniture Services at $40,414,08 6.6. Request for Purchase, Cooperative Agreement with MnDOT for Vernon Avenue & Highway 100 Interchange Project, awarding the bid to the recommended low bidder, MnDOT at $583,949.67 6.7. Request for Purchase, 50 th & France ADA Pedestrian Ramp Replacement, awarding the bid to the recommended low bidder, New Look Contracting at $34,925.00 6.8. Request for Purchase, 2025 Retaining Wall Improvements, awarding the bid to the recommended low bidder, Vada Contracting LLC at $120,852.50 Page 8 of 377 Minutes/Edina City Council/August 19, 2025 Page 2 6.9. Request for Purchase, ENG 25-8NB Storm Water Management Facility Maintenance, awarding the bid to the recommended low bidder, Lake Country Outdoors, LLC at $58,705.25 6.10. Request for Purchase, Commissioning an Artist for Edina Fire Station #2, awarding the bid to the recommended low bidder, Bonnie Hinz at $50,000.00 6.11. Request for Purchase, 2025 Pavement Rejuvenation, awarding the bid to the recommended low bidder, Corrective Asphalt Materials at $165,837.30 6.12. Request for Purchase, Sansio Three-Year Subscription Agreement, awarding the bid to the recommended low bidder, Sansio Inc. at $43,499 (3-year contract) 6.13. Request for Purchase, CivicPlus Process Automation and Digital Services Software, awarding the bid to the recommended low bidder, CivicPlus at $19,115 6.14. Request for Purchase, Envisio Software, awarding the bid to the recommended low bidder, Envisio at $26,250 year 1 price, $27,562.50 year 2 price, $28,940.63 year 3 price 6.15. Summary Publications for Ordinance Nos. 2025-06 and 2025-07 Franchise Fees Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 7.0 PUBLIC HEARINGS 7.1. RESOLUTION NO. 2025-72, APPROVING THE ISSUANCE OF REVENUE BONDS BY THE NATIONAL FINANCE AUTHORITY FOR THE BENEFIT OF CENTURION FOUNDATION FRANCE AVENUE – ADOPTED Assistant Finance Director Chick-Brewer explained that the item pertains to the issuance of revenue bonds on behalf of Centurion Foundation. Jeremy Borho, Centurion Foundation, noted the request is regarding the existing Aurora facility in Edina. City Manager Neal stated that the bonds can be considered conduit financing; many bonds have been done in Edina during the City Manager’s tenure, and the bonds pose no risk to the City. Mayor Hovland opened the public hearing at 7:10 p.m. Public Testimony No one appeared to comment. Member Jackson made a motion, seconded by Member Agnew, to close the public hearing. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Member Agnew introduced and moved adoption of Resolution No. 2025-72, Approving the Issuance of Revenue Bonds by the National Finance Authority for the Benefit of Centurion Foundation France Avenue. Member Pierce seconded the motion. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 8.0 REPORTS / RECOMMENDATIONS 8.1. RESOLUTION NO. 2025-71 ACCEPTING DONATIONS – ADOPTED Mayor Hovland explained that in order to comply with State Statutes, all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Jackson introduced and moved adoption of Resolution No. 2025-71 accepting various grants and donations. Member Agnew seconded the motion. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Page 9 of 377 Minutes/Edina City Council/August 19, 2025 Page 3 8.2. RESOLUTION NO. 2025-64, CONDITIONAL USE PERMIT FOR RIVIAN AT 3510 GALLERIA – ADOPTED Community Development Coordinator Lewis explained that the item was introduced and a public hearing was held at the August 6, 2025, City Council meeting. Mr. Lewis noted Rivian has since provided a letter from Galleria’s fire protection engineer, a revised floor plan, and additional information on battery safety. The Council asked questions regarding what is being voted on tonight and the maximum charge for the vehicles. Mr. Lewis stated that Rivian and the Galleria team will meet the three conditions: the exterior door, a 30% maximum charge on vehicles in the showroom, and providing necessary sprinkler coverage. Hannah Woo, Rivian, presented the revised floor plan, including the exterior door to the back of the showroom. Community Development Director Teague added the three conditions to the resolution, making the total count nine. Member Jackson introduced and moved adoption of Resolution No. 2025-64, Conditional Use Permit for Rivian to operate an automobile agency selling new, unused vehicles at 3510 Galleria, subject to the nine conditions. Member Pierce seconded the motion. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 8.3. RESOLUTION NO. 2025-68, APPROVING ACQUISITION OF PROPERTY AT 5146 EDEN AVENUE – ADOPTED Economic Development Manager Neuendorf stated that this item pertains to the City’s previous Public Works site. Staff intends to move forward with a new developer for the site. Mr. Neuendorf also presented the statutory procedure for property acquisition. The Council asked questions regarding potential outcomes should the project fall through. Mr. Neuendorf explained the different ways the scenario may be handled. Member Jackson introduced and moved adoption of Resolution No. 2025-68, finding that the acquisition has no relationship to the Comprehensive Plan and authorizing the acquisition of property at 5146 Eden Avenue. Member Pierce seconded the motion. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 8.4. AMEND REDEVELOPMENT AGREEMENTS WITH EDINA ENCLAVE, LLC AND LIFESTYLE COMMUNITIES, LLC PERTAINING TO 7235 FRANCE AVENUE – APPROVED Economic Development Manager Neuendorf stated that this item pertains to an Amendment to the 2024 Redevelopment Agreements for the Macy’s site. Mr. Neuendorf presented the existing conditions, approved site plan, financing, and schedule changes to reflect 2025 market conditions. The Council asked questions regarding the economic benefits and base rate. Mr. Neuendorf stated that when a TIF district is certified, a base value is locked in. Mr. Neuendorf added that the City most likely will not certify until the day after the developers close on the sale in September. The Council expressed concerns regarding the intensity of development and its density. Member Jackson made a motion, seconded by Member Pierce, approving the first amendments to each of the three Redevelopment Agreements for 7235 France Avenue, Page 10 of 377 Minutes/Edina City Council/August 19, 2025 Page 4 including the SW Element, NW Element and East Element and authorize staff to carry out the terms of the amended agreements. Ayes: Agnew, Jackson, Pierce, Hovland Nay: Risser Motion carried. 8.5. RESOLUTION NO. 2025-69, APPROVING A SPECIAL LAW FOR THE 70 th & FRANCE TAX INCREMENT FINANCING DISTRICT – ADOPTED Economic Development Manager Neuendorf stated that this item pertains to a special law passed by the Minnesota State Legislature impacting TIF deadlines in Edina. Mr. Neuendorf noted the change allows the City to extend the 70th & France TIF district in the future up to a total of 25 years if they choose to do so. The Council asked questions regarding the information presented to lawmakers at the State level, and clarification on the vote. Please note this item was approved by a 4-1(Risser) vote; however, the item was not properly motioned or seconded before the vote. This item will be presented to Council again on Sept. 2 for formal approval. 8.6. RESOLUTION NO. 2025-69, APPROVING A SPECIAL LAW FOR THE 72 nd & FRANCE #2 TAX INCREMENT FINANCING DISTRICT – ADOPTED Economic Development Manager Neuendorf stated that this item pertains to a special law passed by the Minnesota State Legislature impacting TIF deadlines in Edina. Mr. Neuendorf noted the change allows the City to extend the 70th & France TIF district in the future up to a total of 25 years if they choose to do so. The Council asked questions regarding the impact on the current project in the district, if the developer intends to use this law, and what the approval process would look like. Mr. Neuendorf stated that before the City issues a TIF note, the developer wants to ensure they finish the building in advance, as it provides additional flexibility. Member Pierce introduced and moved adoption of Resolution No. 2025-70, approving a Special Law for the 72nd & France #2 Tax Increment Financing District. Member Jackson seconded the motion. Ayes: Agnew, Jackson, Pierce, Hovland Nay: Risser Motion carried. 8.7. FRANCE AVENUE PEDESTRIAN CROSSING – UPDATE AND STAFF RECOMMENDATION – APPROVED Economic Development Manager Neuendorf presented an update on the concept for the France Avenue Pedestrian Crossing, including its location, prior studies recommending pedestrian improvements in the area, approved site plans for redevelopment on France Avenue, concept renderings, community outreach, community response, quality of life survey responses, and next steps. The Council asked questions regarding additional touchpoints for community input, financial commitments to the City, the timeline, future maintenance cost increases, and recoverable expenses. The Council gave feedback regarding the overall concept, cost, and safety. Mr. Neuendorf explained that after an engineering team is hired, he envisions that the team will collaborate with a landscape designer; there would be additional input meetings at that point. Mr. Neuendorf stated that it would cost the City to hire the engineering team to draw up the plans, but it would be a decision that needs to be made in the future. The Council expressed concerns regarding safety and maintenance. Page 11 of 377 Minutes/Edina City Council/August 19, 2025 Page 5 Mr. Neuendorf stated staff spoke to several engineering firms before going with LHB. Mr. Neuendorf noted that LHB has a lot of expertise and brings together the human element and the rigors of engineering. Mr. Neuendorf discussed how staff have been working on trying to find funding without impacting the tax levy. Member Agnew made a motion, seconded by Member Jackson, accepting the staff report and authorizing staff to take the recommended actions including: notify the adjacent real estate developers of the City’s intention to conduct further study, solicit proposals to prepare Preliminary Engineering documents that refine the design, allow for regulatory approvals and updated cost estimates, and pursue funding from all available sources. Ayes: Agnew, Jackson, Pierce, Hovland Nay: Risser Motion carried. 8.8. RESOLUTION NO. 2025-61, AUTHORIZING THE ALLOCATION OF THE 2024 UNASSIGNED GENERAL FUND BALANCE – ADOPTED City Manager Neal stated that this item pertains to a new proposed reallocation of the 2024 unassigned General Fund balance for the possible tariff costs for the filter room project at the Aquatic Center and contingency for the Aquatic Center filter room project. The Council gave feedback on the concept and the work done on this proposal. The Council asked questions about using the funds to hire more firefighters and framing priorities. Mr. Neal stated that he would not recommend using the funds for more firefighters, because they should find a more reliable source of revenue for hiring new firefighters. Member Jackson introduced and moved adoption of Resolution No. 2025-61, authorizing the allocation of the 2024 General Fund unassigned fund balance. Member Pierce seconded the motion. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. 9.0 MANAGER’S COMMENTS – Received 9.1 QUARTERLY FINANCIAL REPORT AND PROGRESS PORTAL UPDATES 10.0 MAYOR AND COUNCIL COMMENTS – Received 11.0 ADJOURNMENT Member Jackson made a motion, seconded by Member Pierce, to adjourn the meeting at 9:00 p.m. Ayes: Agnew, Jackson, Pierce, Risser, Hovland Motion carried. Respectfully submitted, Sharon Allison, City Clerk Minutes approved by Edina City Council, September 2, 2025. James B. Hovland, Mayor Video Copy of the August 19, 2025, meeting available. Page 12 of 377 Sharon Allison (Mar 5, 2026 14:52:32 CST)